HomeMy WebLinkAbout01/31/2000 i
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MUNICIPALITY OF CLARINGTON
GENERAL PURPOSE AND
ADMINISTRATION COMMITTEE MEETING
JANUARY 31, 2000 -9:30 A.M.
FILE
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MUNICIPALITY OF
_ ~arington
ONTARIO
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: JANUARY 31, 2000
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
(a) Minutes of a Regular Meeting of January 17, 2000
4. PRESENTATION
(a) David Borysiak, Department of Social Services, Region of Durham,
850 King Street West, Oshawa, L1J 8N5 -Homelessness Initiative
Fund Update
5. PUBLIC MEETING
(a) Rezoning Application
Part Lot 32, Concession 2, Former Township of Darlington
1556 Highway 2
REPORT PD-008-00 -Charles Murphy & Susan Stephenson
6. PLANNING AND DEVELOPMENT DEPARTMENT
(a) PD-008-00 - Rezoning Application
Applicant: Charles Murphy & Susan Stephenson
Part Lot 32, Concession 2, Former Township of
Darlington, 1556 Highway 2
(b) PD-009-00 - Rezoning Application
Applicant: Derek Baird Holdings Inc.
Part Lot 31, Concession 2, Former Township of
Darlington, 1603 Highway 2, Courtice
(c) PD-010-00 - Monitoring of the Decisions of the Committee of
Adjustment for the meeting of January 13, 2000
(d) PD-011-00 - Annual Report on Site Plan Activity
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET BOWMANVILLE ONTARIO L1C 3A6 (905) 623-3379 FAX 623-4169
WEBSITE: www.municipality.clarington.on.ca
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501
601
608
617
620
RECYCLED PAPER
G.P.& A. Aeenda
-2-
January 31.2000
(e) PD-012-00 - Request for School Crossing Guard
Lord Elgin Public School
Location: Intersection of High Street and Fourth
Street/Vanstone Court, Bowmanville 628
(fj PD-013-00 - Courtice Highway No 2 Corridor/Courtice Main
Central Area Study 633
(g) PD-014-00 - 1999 Annual Report and Work Program for 2000 639
7. CLERK'S DEPARTMENT
No Reports
8. TREASURY DEPARTMENT
No Reports
9. FIRE DEPARTMENT
,. (a) FD-04-00 - Ontario Professional Firefighters Resolution -
Part-Time Firefighters 901
10. COMMUNITY SERVICES DEPARTMENT
No Reports
11. PUBLIC WORKS DEPARTMENT
(a) WD-06-00 - Extension of Edward Street East, Newcastle 1101
(b) WD-07-00 - Amendments to Traffic By-law 91-58, Parking
Regulations 1108
12. ADMINISTRATION
No Reports
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
~,,. 15. ADJOURNMENT
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee January 17,2000
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
January 17,2000 at 9:30 a.m., in the Council
Chambers.
ROLL CALL
Present Were: Mayor D. Harare
Councillor J. Mutton
Councillor M.Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C.Trim
Councillor T. Young
Also Present: Chief Administrative Officer, F. Wu
Director of Community Services,J.Caruana
Fire Chief, M.Creighton
Director of Planning and Development, D.Crome
Treasurer, M. Marano
Director of Public Works, S. Vokes
Municipal Clerk,P. Barrie
Mayor Hamre chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Schell advised that he would be Disclosing a Pecuniary Interest with
respect to Report PD-005-00.
MINUTES
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Resolution#GPA-16-00
Moved by Councillor Trim,seconded by Councillor Novak
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THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on January 3,2000, be approved.
"CARRIED"
DELEGATIONS
(a) Heidi Traynor,
addressed Council with respect to a dispute she has been having
with her neighbour over the parking of her husband's transport on her
property. She is of the understanding that previously a truck driver in Orono
was granted an exemption to the zoning by-law to allow for parking of his
equipment and she is now requesting that this same exemption be extended
to her and her husband.
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G.P.&A. Minutes
'2" January 17,2000
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DELEGATIONS CONT'D.
(b) Darlene Charron,.
addressed Council with respect to Mrs. Traynor's request for an exemption of the
zoning by-law to allow for the parking of a transport on her property. Mrs. Charron
advised that she and her husband do not wish to have transports or other large vehicles
parked on their beautiful street because of the following issues:
• Noise
• Lights from the vehicles
• Dangerous situation being created
• Smell of diesel fuel
• Ongoing work on trucks early in the morning and late in the evening
• Decreased value of their home
Mrs. Charron advised that she and her family just want to live in peace in their
neighbourhood.
(c) Tony Slavin, addressed Council with respect
to Report PD-007-00. Mr. Slavin advised that he has been a resident of Clarington
for 26 years and he has now applied for a severance of his property in order to build a
home to assist his parents in their retirement. He indicated that the Region of Durham
has no concerns with the severance, however,staff of the Municipality of Clarington
are recommending that the decision of the Land Division Committee be appealed to
the Ontario Municipal Board.
(d) Diana Eastwood, Firehall Youth Centre, 132 Church Street, Bowmanville,
L1C 1T5 addressed Council on behalf of herself, David Smith and Bill Fry to express
support for the recommendations contained in Report CS-01-00 and to answer any
questions from Members of the Committee.
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Councillor Novak chaired this portion of the meeting
PUBLIC MEETING
Pursuant to the Planning Act,the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following application:
(a) Official Plan Amendment, Rezoning and Site Plan Application—Part Lot 8,
Concession 1, Former Town of Bowmanville—Ontario Independent
Crematoriums Limited
The Clerk's Department sent public notice for the rezoning application by first class
mail on or before December 28, 1999 to all property owners within 120 metres of
the subject property in accordance with the latest municipal assessment record. In
addition,notice was also posted on the site prior to December 28, 1999. This
notice procedure is in compliance with the Ontario Regulation made under the
Planning Act.
Public notice for the official plan amendment application was sent by first class
mail on or before December 28, 1999 to all property owners within 120 metres of
the subject property in accordance with the latest municipal assessment records. In
addition,notice was also posted on the site prior to December 28, 1999. This notice
procedure is in compliance with Ontario_Regulation inadeunder--the-'larming-AU
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G.P.&A. Minutes
-3 - January 17,2000
PUBLIC MEETINGS CONT'D.
(a) Report PD-004-00—Ontario Independent Crematoriums Limited—the purpose
and effect of the applications is to amend the Clarington Official Plan from
"General Industrial Area"to an appropriate land use designation and rezone the
lands to permit the development of a crematorium,chapel and ancillary uses.
No one spoke in opposition to or in support of this application.
Richard A. Steele, 'addressed
Committee on behalf of the applicant,Ontario Independent Crematoriums Limited.
Mr. Steel advised that these rezoning and official plan amendment applications
have been filed as Ontario laws state that Crematoriums must be constructed on
cemetery lands. Mr. Steele offered to answer any questions from Committee
Members.
PLANNING AND DEVELOPMENT DEPARTMENT
Official Plan Resolution#GPA-17-00
Amendment,Re-
Zoning& Site Moved by Councillor Schell,seconded by Councillor Trim
Plan Applications
Files: COPA 99-003 THAT Report PD-004-00 be received;
ZBA 99-035&
SPA 99-052 THAT the offical plan amendment and rezoning applications submitted by Dale&
Lessmann on behalf of Ontario Independent Crematoriums Limited be referred
back to Staff for further processing and preparation of a subsequent report pending
receipt of all outstanding comments; and
THAT all interested parties listed in Report PD-004-00 and any delegation be
advised of Council's decision.
"CARRIED"
Councillor Schell stated a Declaration of Pecuniary Interest with respect to Report
PD-005-00, vacated his chair and refrained from discussion and voting on the
subject matter. Councillor Schell indicated that the report deals with his employer,
Blue Circle Canada Inc.
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Management Resolution#GPA-18-00
Agreement and
Transfer of Lands Moved by Councillor Rowe,seconded by Councillor Mutton
For Westside/
Bowmanville THAT Report PD-005-00 be received;
Marsh Wetland
THAT Council direct that the transfers of certain lands and easements referred to in
the Principles of Understanding between Blue Circle Canada Inc.and the
Municipality of Clarington, as identified in Section 2 of Report PD-005-00 be made
from Blue Circle to Central Lake Ontario Conservation Authority;and
THAT Central Lake Ontario Conservation Authority and Blue Circle Canada Inc.
be advised of Council's decision.
"CARRIED"
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G.P.&A.Minutes -4- January 17,2000
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Land Division Resolution#GPA-19-00
Application
File:LD255/99 Moved by Councillor Trim,seconded by Councillor Rowe
THAT Report PD-006-00 be received;
THAT the decision of the Land Division Committee with respect to Application
LD 255/99 be appealed to the Ontario Municipal Board and the Municipality's
solicitor be authorized to attend the hearing to appeal the Land Division
Committee's decision;and
THAT the Secretary-Treasurer of the Durham Land Division Committee,the
Durham Region Planning Department and all interested parties listed in Report
PD-006-00 and any delegations be advised of Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution#GPA-20-00
Moved by Councillor Rowe,seconded by Councillor Schell
THAT the foregoing Resolution#GPA-19-00 be amended by adding the following new
third paragraph:
"THAT the Director of Planning and Development be requested to enter into
discussions with the applicant in an attempt to seek an agreement not to proceed to an
Ontario Municipal Board hearing until such time as a Neighbourhood Design Plan has
been submitted in June,2000;"
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"CARRIED"
THAT the foregoing Resolution#GPA-19-00 was then put to a vote and CARRIED AS
AMENDED.
Land Division Resolution#GPA-21-00
Application
File: LD314/99 Moved by Councillor Young,seconded by Councillor Trim
THAT Report PD-007-00 be received;
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THAT the decision of the Land Division Committee with respect to application
LD 314/1999 be appealed to the Ontario Municipal Board and the Municipality's
solicitor be authorized to attend the hearing to appeal the Land Division Committee's
decision;and
THAT the Secretary-Treasurer of the Durham Land Division Committee,the Durham
Region Planning Department and all interested parties listed in Report PD-007-00 and
any delegations be advised of Council's decision.
"MOTION LOST"
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G.P. &A.Minutes -5 - January 17,2000
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PLANNING AND DEVELOPMENT CONT'D.
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Land Division Resolution#GPA-22-00
Application
File: LD314/99 Moved by Councillor Trim, seconded by Mayor Hamre
THAT Report PD-007-00 be received for information;and
THAT the Secretary Treasurer of the Durham Land Division Committee,the
Durham Region Planning Department and all interested parties listed in Report
PD-007-00 and any delegations be advised of Council's decision.
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"CARRIED"
Resolution#GPA-23-00
Moved by Mayor Hamre, seconded by Councillor Mutton
THAT the Municipality of Clarington invite the Federations of Agriculture to make
a presentation on the joint report on Economies in Agriculture.
"CARRIED"
Resolution#GPA-24-00
Moved by Councillor Mutton,seconded by Councillor Rowe
THAT Committee recess for 10 minutes.
"CARRIED"
j The meeting reconvened at 11:00 a.m.
Councillor Trim chaired this portion of the meeting.
j CLERK'S DEPARTMENT
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Animal Services Resolution#GPA-25-00
Monthly Report
For month of Moved by Councillor Mutton, seconded by Councillor Novak
December, 1999
THAT Report CD-04-00 be received for information; and
THAT a copy of Report CD-04-00 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
"CARRIED"
Parking Resolution#GPA-26-00
Enforcement
Report for Moved by Councillor Novak,seconded by Councillor Rowe
the month of
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November THAT Report CD-05-00 be received for information; and
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THAT a copy of Report CD-05-00 be forwarded to the Bowmanville Business
Centre for their information.
"CARRIED"
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G.P. &A.Minutes -6- January 17,2000
CLERK'S DEPARTMENT CONT'D.
Parking Resolution#GPA-27-00
Enforcement
Report for Moved by Councillor Mutton,seconded by Councillor Schell
the month of
December THAT Report CD-06-00 be received for information;and
THAT a copy of Report CD-06-00 be forwarded to the Bowmanville Business
Centre for their information.
"CARRIED"
Appointment Resolution#GPA-28-00
Of Animal
Services Moved by Councillor Novak,seconded by Councillor Rowe
Officer
THAT Report CD-07-00 be received;and
THAT the by-law attached to Report CD-07-00 to appoint a By-law Enforcement
Officer for the purpose of enforcing all by-laws related to animal care be forwarded
to Council for passage.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
TREASURY DEPARTMENT
Tax Matters Resolution#GPA-29-00
Moved by Councillor Novak,seconded by Mayor Hamre
THAT Report TR-03-00 be received;
THAT Council approve the tax certificate fee increase to$60.00,effective
February 1,2000;
THAT Council approve a cut-off value of up to$10.00 for debit and credit account
balances to be written off through automated month end procedures;and
THAT Council authorize a two-year guideline for write-offs of garbage charges
(current year and one year prior)added to the tax roll based on OPAC(Ontario
Property Assessment Corporation)tenancy information.
"CARRIED"
Cash Activity Resolution#GPA-30-00
Report
Month of Moved by Councillor Trim,seconded by Councillor Schell
November, 1999
THAT Report TR-04-00 be received;
THAT, in accordance with provision of Chapter M-45, Section 79(1)of the
Municipal Act,R.S.O. 1990,the Treasurer reports the cash position of the
Municipality of Clarington for the month ended November 30 1999 is
the as shownon
schedule a ace to Report TR-04-00;and j
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G.P.&A.Minutes -7- January 17,2000
TREASURY DEPARTMENT CONT'D.
THAT Part"A"of the expenditures for the month of November 1999, be
confirmed.
"CARRIED"
Confidential Resolution#GPA-31-00
Report
Moved by Mayor Hamre,seconded by Councillor Young
THAT the recommendations contained in Confidential Report TR-05-00 be
approved.
"CARRIED"
Newcastle Resolution#GPA-32-00
BIA Canada
Millennium Moved by Mayor Hamre,seconded by Councillor Trim
Partnership
Program THAT the Newcastle B.I.A. be requested to submit letters of commitment in the
Iamount of$100,000 toward the Canada Millennium Partnership Program;
THAT,upon receipt of said letters,the Municipality of Clarington provide a
$25,000 grant to the Newcastle B.I.A. for the Canada Millennium Partnership
Program with the funds to be drawn from Account#7007-X-298;and
THAT an interest-free loan in the amount of$75,000 be provided to the Newcastle
B.I.A.,funded from the Working Funds Reserve Account#2900-1-X,to be repaid
upon receipt of the fund raising by the B.I.A.and no later than two years from date
of issue of the said loan,FORTHWITH.
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"CARRIED"
Councillor Schell chaired this portion of the meeting.
FIRE DEPARTMENT
Consulting Fees Resolution#GPA-33-00
Centralized
Dispatch Moved by Councillor Novak,seconded by Councillor Mutton
THAT Report FD-02-00 be received;
THAT funds in the amount of approximately$3,500 be allocated from the 1999
Contingency Fund Account Number 7007-X-298 for consulting work related to
human resource issues regarding a centralized Fire Department Dispatch;
THAT funds also be allocated from the 1999 Contingency Fund Account Number
7007-X-298, in the amount of$7,000 for consulting work related to the technical
issues regarding a centralized Fire Department Dispatch;and
THAT a further report be submitted to Committee, once the results of the
consultant's work is complete.
"CARRIED"
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G.P.&A.Minutes -8- January 17,2000
TREASURY DEPARTMENT CONT'D.
Monthly Fire Resolution#GPA-34-00
Report
December, 1999 Moved by Councillor Young,seconded by Councillor Trim
THAT Report FD-03-00 be received for information.
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"CARRIED"
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Report Resolution#GPA-35-00 i
On Municipal
Youth Initiatives Moved by Councillor Schell, seconded by Councillor Young
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THAT Report CS-01-00 be received;
THAT Council approve the establishment of a Clarington Youth Advisory
Committee,and recognize this committee as the Advisory Group to speak to youth
issues;
THAT the John Howard Society be confirmed as the lead agency on the Clarington
Youth Advisory Committee and that a Community Services Staff member l
participate as an advisor/liaison to the Advisory Committee;
THAT funding in the amount of 50%of the 1999 Firehouse Youth Centre budget,
to an upset limit of$30,000.00 be approved in advance of the 2000 Operating
Budget,to permit continued operation of the Firehouse Youth Centre for the year
2000 with continued annual consideration for a three(3)year period through the
normal budget process;
THAT the Clarington Youth Advisory Committee provide an Annual Progress
Report to Council during budget deliberations;
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THAT it be understood that any employee of the John Howard Society and/or the
Clarington Youth Advisory Committee is not an employee of the Municipality and
is not entitled to any benefits provided to municipal employees;and
THAT the John Howard Society be provided with a copy of Report CS-01-00 and
be advised of actions taken, FORTHWITH.
"CARRIED"
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Councillor Young chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
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Monthly Report Resolution#GPA-36-00
On Building
Permit Activity Moved by Councillor Schell,seconded by Councillor Novak
December, 1999
THAT Report WD-04-00 be received for information.
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G.P. &A. Minutes -9- January 17,2000
Mayor Hamre chaired this portion of the meeting.
ADMINISTRATION
Architectural Resolution#GPA-37-00
Services&
Critical Path Moved by Councillor Rowe,seconded by Councillor Young
THAT Report ADMIN-07-00 be received;
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THAT Council endorse in principle,the proposed Critical Path for construction of a
main branch library and expansion of the Municipal Administrative Centre and that
the Project Team be authorized to take the necessary action to adhere to the critical
path schedule excluding the awarding of the architect and the tender;
THAT Council authorize staff to undertake a request for proposal call for
architectural services;and
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THAT Council authorize staff to undertake a pre-qualification procedure for all
potential bidders as it pertains to the construction of the new building,
FORTHWITH.
"CARRIED"
UNFINISHED BUSINESS
Resolution#GPA-38-00
Moved by Councillor Schell,seconded by Councillor Novak
THAT the delegation of Heidi Traynor be referred to staff for review and report on
the process necessary to be undertaken in order to legalize the parking of their
truck at their home; and
THAT Heidi Traynor be advised of Council's decision.
"CARRIED"
Resolution#GPA-39-00
Moved by Councillor Schell,seconded by Councillor Rowe
THAT the delegation of Darlene Charron be acknowledged and she be advised of
actions taken.
"CARRIED"
OTHER BUSINESS
Mayor Hamre provided an update of the Regional Retreat which took place last
week and read a letter which was received from Mayor Nancy Diamond advising
that she could no longer take part in the discussion of the Eight Mayors of the GTA
with respect to Governance Reform. Mayor Hamre advised that the Councillors of
the Regional Municipality of Durham are now working together as a team in order
to review this very important matter.
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G.P. &A.Minutes - 10- January 17,2000
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ADJOURNMENT
Resolution#GPA-40-00
Moved by Councillor Young, seconded by Councillor Schell
THAT the meeting adjourn at 12:00 p.m.
"CARRIED"
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MAYOR
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CLERK
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REPORT: PD-008-00
Charles Murphy &
Susan Stephenson .
dn:ZBA 99-042
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
NOTICE OF PUBLIC MEETING
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public
meeting to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act,
1990, as amended.
DATE: MONDAY, JANUARY 31, 2000
TIME: 9:30 A.M.
PLACE: Council Chambers, Municipal Administrative Centre,
40 Temperance St., Bowmanville, Ontario
The proposed zoning by-law amendment, submitted by Charles Murphy and Susan Stephenson,
would change the zone category on a 0.23 hectare parcel of land located in Part Lot 32, Concession
2, former Township of Darlington (as shown on the reverse) from "Urban Residential Type One (R1)
Zone" to an appropriate zone to permit a professional office use.
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ANY PERSON may attend the public meeting and/or make written or vernal representation either in
support of or in opposition to the proposal. Please note that the time listed above reflects the time at
which the General Purpose and Administration Committee Meeting commences, not necessarily
when this item will be considered.
IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of
the proposed zoning by-law does not make oral submissions at a public meeting or make written
submissions to the Municipality of Clarington before the proposed Zoning By-law is adopted, the
Ontario Municipal Board may dismiss all or part of the appeal.
ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m.
and 4:30 p.m. (8:00 a.m. to 4:00 p.m. for the months of July and August) at the Planning Department,
40 Temperance Street, Bowmanville, Ontario or by calling Richard Holy at 623-3379. !
DATED AT THE MUNICIPALITY
OF CLARI
THIS 14 cember 1999
Patti B� , C e
Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario L1C 3A6
PLANNING FILE: ZBA 99-042
CLERK'S FILE: D14.ZBA.99-042
501
SUBJECT SITE
LOT 33
,�,, ,,, NASH ROAD LOT 32
ry
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KEY MAP Z B A 99-042
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DN: PD-008-00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
PUBLIC MEETING
Meeting: General Purpose and Administration Committee File#
Date: Monday, January 31, 2000
Res. #
Report#: PD-008-00 File #: ZBA 99-042 By-law #
Subject: REZONING APPLICATION
APPLICANT: CHARLES MURPHY & SUSAN STEPHENSON
PART LOT 32, CONCESSION 2, FORMER TOWNSHIP OF
DARLINGTON, 1556 HIGHWAY 2, COURTICE
FILE: ZBA 99-042
Recommendations:
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It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-008-00 be received;
2. THAT the rezoning application submitted by G.M. Semas & Associates Limited on
behalf of Charles Murphy and Susan Stephenson be referred back to
p Staff for further
processing and preparation of a subsequent report report pending receipt of all
outstanding comments; and,
3. THAT all interested parties listed in this report and any delegation be advised of
Council's decision.
1. APPLICATION DETAILS
1.1 Applicant: Charles Murphy and Susan Stephenson
1.2 Agent: G.M. Sernas & Associates Limited
1.3 Rezoning: To rezone the subject lands from "Urban Residential (R1) Zone" to permit
a professional office.
1.4 Site Area: 0.23 hectares (0.57 acres)
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REPORT NO.: PD-008-00 PAGE 2
2. LOCATION
2.1 The subject lands are located at 1556 Highway 2 in Courtice (See Attachment #1). The
applicant's land holdings totals 0.23 hectares (0.57 acres). The property in legal terms is
known as Part Lot 32, Concession 2, in the former Township of Darlington.
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3. BACKGROUND
3.1 On December 7, 1999, the applicants submitted a rezoning application to the
Municipality of Clarington. The applicants propose to legalize the existing professional
office use on the property.
3.2 An investigation by our By-law Enforcement Department revealed that all three floors of
the building have been converted for use as a professional office or medical clinic. In
addition, the owner also does not reside at this location. As the existing use is not
permitted within this zone, the owner was requested to submit a rezoning application to
legalize the existing use.
4. SITE CHARACTERISTICS AND SURROUNDING USES
4.1 The building is located towards the front of the site (See Attachment #2). The front
portion of the site slopes gently towards Highway 2. The rear of the property has been
redeveloped as a parking lot to serve the medical clinic.
4.2 Surrounding Uses:
East: Urban residential
North: Black Creek valleylands
West: Tanglewood Restaurant
South: Urban residential and commercial plaza
5. OFFICIAL PLAN POLICIES
5.1 The lands are designated "Living Area' within the Durham Region Official Plan.
Limited office uses are permitted within this designation, provided that they do not
impact the function of planned Central Areas. The application conforms to the policies.
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REPORT NO.: PD-008-00 PAGE 3
5.2 Within Clarington Official Plan, the subject lands are designated "Special Policy Area F
— King Street Corridor". Permitted uses include limited office development. Conformity
will be determined once a land use plan has been prepared for this special policy area.
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5.3 The property is adjacent to the Black Creek valleyland, which has been identified as a
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"Cold Water Stream" and "Hazard Land" on the Official Plan's Natural Features and
Land Characteristics mapping. Section 4.3.8 of the Official Plan requires that an
environmental impact study be undertaken where development is located within 50
metres of a stream. Any impacts are likely minimal. As a result, the EIS Study process
would be a very scoped review.
6. ZONING BY-LAW CONFORMITY
6.1 The subject lands are currently zoned "Urban Residential (R1) Zone", which does not
permit a professional office on the property. As a result, a rezoning application was
submitted for consideration.
7. PUBLIC NOTICE AND SUBMISSION
7.1 Public notice was given by mail to each landowner within 120 metres of the subject site
and a public meeting notice sign was installed on the lands.
7.2 As of the writing of this report, two telephone inquiries for general information have been
received. One caller was concerned that permitting the proposal would erode the ability
of the north side of Highway 2 to function as a residential neighbourhood.
8. AGENCY COMMENTS
8.1 The Clarington Fire and Public Works Departments have no objections to the principle to
the rezoning. Detailed comments will be provided at the site plan approval stage.
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REPORT NO.: PD-008-00 PAGE 4
8.2 The Durham Regional Health Unit has investigated the property and has no objections to
the application. It is noted that the use cannot be expanded unless the building is
connected to the municipal sewer system.
8.3 Comments remain outstanding from the following agencies.
• Central Lake Ontario Conservation
• Durham Regional Planning Department
• Durham Regional Public Works Department
9. COMMENTS
9.1 A number of issues including access to Highway 2, stormwater management and the EIS
requirement must be examined comprehensively between properties located at 1556,
1560, and 1564 Highway 2. Cost savings could also be realized through sharing study
costs for the EIS and stormwater management.
10. CONCLUSIONS
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10.1 As the purpose of this report is to satisfy the requirements for the Public Meeting under
the Planning Act, and taking into consideration all of the comments received, it is
I
respectfully requested that this report be referred back to Staff for further processing and
the preparation of a subsequent report.
i
Respectfully submitted, Reviewed by,
Ji rho-
vV*d . om e, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.
Director of Planning Development Chief Administrative Officer
RH*DJC*cd
Attachment #1 –Key Map
Attachment #2 –Site Plan
604
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REPORT NO.: PD-008-00 PAGE 5
Interested parties to be notified of Council and Committee's decision.
i
Charles Murphy and Susan Stephenson Bryce Jordan
G.M. Sernas & Associates Limited
110 Scotia Court
Unit 41
Whitby, Ontario
LIN 8Y7
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605
ATTACHMENT 01
SUBJECT SITE
LOT 33 NASH ROAD LOT 32
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COURTICE
KEY MAP Z B A 99-042
606
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ATTACHMENT 02
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V � .E oL AN
al id OF LEVELS
T OF LOT 52, CONCESSION
1 .v NCHIP OF DARLINGTON, now In me
`0\NN OF NEWCASTLE
L 0 T j 2 ,EGIONAL MUNICIPALITY OF DURHAM
u f .AEA .221 1 m7
250, E F FLEISCHMANN OLS 1998
j CONCESSION
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�1°) ,�„ '� (.ir°w ��'• SURVEYOR'S CERTIFICATE
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KINGS
THE
DONEVAN H FLEISCHMANN CO LTD.
_ UNI♦910 IANO SUPVE TOPS
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ZBA 99-042
607
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DNT009-00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
i
Meeting: General Purpose and Administration Committee File#
Date: Monday, January 31, 2000 Res. #
Report #: PD-009-00 FILE #: ZBA 99-032 By-law # �
Subject: REZONING APPLICATION
APPLICANT: DEREK BAIRD HOLDINGS INC.
PART LOT 31, CONCESSION 2, FORMER TWP. OF DARLINGTON
1603 HIGHWAY 2, COURTICE
FILE: ZBA 99-032
i
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-009-00 be received;
2. THAT the rezoning application ZBA 99-032 as revised to amend the Zoning By-law 4-
63, as submitted by D.G. Biddle & Associates Limited on behalf of Derek Baird Holdings
Inc., to permit the development of a professional office be APPROVED as shown on
Attachment #3;
3. THAT all interested parties listed in this report and any delegation be advised of
Council's decision.
1. APPLICATION DETAILS
1.1 Applicant: Derek Baird Holdings Inc.
1.2 Agent: D.G. Biddle & Associates Limited
1.3 Rezoning: To rezone the subject lands from "Urban Residential (R1) Zone" to
permit a professional office.
1.4 Site Area: 0.3 hectares (0.75 acres)
2. LOCATION
2.1 The subject lands are located at 1603 Highway 2 in Courtice (see Attachment #1). The
applicant's-land-hutdings-total 0.3 hectares acres). Fhe property in legal terms is
608
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REPORT NO.: PD-009-00 PAGE 2
known as Part Lot 31, Concession 2, in the former Township of Darlington. The
applicant also owns the adjacent property to the west and additional lands in the area.
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3. BACKGROUND
3.1 On September 15, 1999, the applicant submitted rezoning and site plan applications to the j
Municipality of Clarington. The applicant proposes a professional office use on the
property.
3.2 A statutory Public Meeting was held on November 8, 1999 to solicit input from
surrounding residents. No one was present either in opposition to or in support of the
application. A number of general inquiries have been received on this application. A
letter has been received from a resident to the south requesting that privacy be
maintained. This issue will be discussed at a later point in this report.
4. SITE CHARACTERISTICS AND SURROUNDING USES
4.1 The property contains an unoccupied single detached dwelling unit (see Attachment #2).
The front portion of the property slopes towards Highway 2. The rear portion of the site
is flat and drains towards the back. There are two sheds on the property and a number of
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fruit trees at the back of the property.
4.2 Surrounding Uses:
East - Pine Ridge Motel
North - Urban Residential
West - Urban Residential
South - Urban Residential and Vacant Lands
II
5. OFFICIAL PLAN POLICIES
5.1 The lands are designated "Living Area" within the Durham Region_Official Plan. '
Limited office uses are permitted within this designation, provided that thew (in nest -I
impact the function of planned Central Areas. The application conforms to the policies.
I
6 .09
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REPORT NO.: PD-009-00 PAGE 3
5.2 Within Clarington Official Plan, the subject lands are designated "Special Policy Area
"F" - King Street Corridor". Permitted uses in this area include limited office
development.
6. ZONING BY-LAW CONFORMITY
6.1 The subject lands are currently zoned "Urban Residential (R1) Zone", which does not
permit office development on the property. As a result, a rezoning application was
submitted for consideration.
7. AGENCY COMMENTS
S7.1 The Clarington Fire Department, Central Lake Ontario Conservation and Ontario Power
Generation Inc. have no objections to the proposal.
i
7.2 The Clarington Public Works Department has no objections to the rezoning provided that
the following issues are addressed at the site plan approval stage.
If the sidewalk is disturbed along Highway 2, then a restoration detail and
performance guarantee for these works are required.
All existing perimeter grades and drainage patterns must be maintained.
Future expansion of this site may require additional measures such as an on-site storm
sewer system.
The 2% cash-in-lieu of parkland dedication is required.
i
A change of use or building permit will be required, which may required additional
washrooms. An engineer must review the floor loading capability for 100 psf.
7.3 The Durham Regional Public Works Department has no objections to the proposal. If
larger municipal water service is required, appropriate drawings must be submitted to the
Region for approval.
610
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REPORT NO.: PD-009-00 PAGE 4
7.4 The Durham Regional Health Unit indicated that the existing septic system is undersized.
As they have received an application to install a new system of appropriate size, they
have no further objection to approval of the proposal.
8. COMMENTS
i
8.1 Due to development pressures witnessed in the area, the Planning Department is seeking
authorization from Council to initiate a land use and transportation study for all the lands
designated "Special Policy Area "I"' - King Street Corridor" in Courtice. A separate
report on this issue is included on this agenda.
This portion of the corridor is intended to develop primarily as a medium and high
residential area with some limited office, community facility, and recreation uses. Much
of the development pressures in the area is for office development. The Official Plan
does not provide criteria for the amount or location of office development. The study will
determine appropriate locations and further policy direction for permitted land uses. It
will address emerging issues and define limitations on office development that can occur
I
in the area.
8.2 The applicant had sought a permanent zoning amendment to permit the professional
office use on the property. On its merits, this site does not appear to be prime location for
office redevelopment purposes. However, the applicant is using the existing dwelling
and does not plan to make a substantial investment in improvements. In order not to
create an undue hardship on the applicant and in order not to prejudice the study, it is
recommended that a Temporary Use By-law permits the use of the lands for a period of
three (3) years for a real estate office. The applicant has agreed to remove the professional
office and return the property to residential uses at the end of the three (3) year period.
8.3 A resident raised concerns relating to privacy and requested that a barrier be erected to
prevent headlight glare from impacting the houses on Stirling_ Avenue to the snug
Based on the size of the office and hours of operation, this is not anticipated to have a
611
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REPORT NO.: PD-009-00 PAGE 5
significant impact. The distance that separates the driveway from these properties is
approximately 75 metres, which would reduce the impact or intensity of the headlights.
Nonetheless, the applicant has agreed to plant a cedar hedge to screen headlights from
impacting these homes. This issue will be addressed through the site plan approval
process.
9. CONCLUSIONS
9.1 Based on the comments contained in this report, it is respectfully recommended that the
Temporary Use By-law provided in Attachment #3 to permit the development of a !
professional office for the sale of real estate be APPROVED. A holding (H) symbol is
not necessary because site plan approval is almost finalized.
i
7Direr submitted, Reviewed by,
me, M.C.LP., R.P.P. Fr anklin Wu, M.C.I.P., R.P.P.
lannin & Development Planning p Chief Administrative Officer.
RH*LT*DC*df
24 January 2000
j Attachment #1 - Key Map
Attachment #2 - Site Plan
Attachment#3 - Zoning By-law
Interested parties to be notified of Council and Committee's decision:
Mr. Derek Baird David Rutty and Denise Miller
Derek Baird Holdings Inc.
6 Barrington Place
COURTICE, Ontario LIE 2K9
Mr. Bill Creamer Mr. Shaun Hammell
D.G. Biddle & Associates Limited
96 King Street East
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ATTACHMENT #3
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 2000-
1
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being a By-law to amend By-law 84-63,the Comprehensive By-law for the Corporation
of the Municipality of Clarington
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable
to amend By-law 84-63,as amended,of the Corporation of the former Town of Newcastle in
accordance with application ZBA 99-032 to permit the development of a business,professional,
or administrative office.
NOW THEREFORE BE IT RESOLVED THAT the Council of the corporation of the
Municipality of Clarington enacts as follows:
1. Section 12.4"SPECIAL EXCEPTIONS-URBAN RESIDENTIAL TYPE ONE(R1)
ZONE" is hereby amended by introducing a new Subsection 12.4.50 as follows:
"12.4.50 URBAN RESIDENTIAL EXCEPTION(R1-50)ZONE
Notwithstanding Sections 2 and 12.l(b),those lands zoned R1-50 on the Schedules to
this By-law may only be used for an office to permit the listing and sale of real estate.
Pursuant to the requirements of Section 39 of the Planning Act, 1990,this use may be
permitted for a period of three(3)years,ending February 7,2003,subject to the
following regulation:
i) The use permitted in the RI-50 zone shall be contained within the existing
structure. No expansions shall be permitted to the existing structure."
?. Schedule"4"to By-law 84-63,as amended,is hereby further amended by changing the
zone designation from:
"Urban Residential Type One(R1)Zone" to"Urban Residential Exception(R1-50)Zone" t
as shown on the attached Schedule"A"hereto.
3. Schedule"A"attached hereto shall form part of this By-law.
4. This By-law shall come into effect on the date of the passing hereof,subject to the
provisions of Sections 34 and 39 of the Planning Act,R.S.O. 1990.
BY-LAW read a first time this day of 2000.
BY-LAW read a second time this day of 2000.
BY-LAW read a third time and finally passed this day of 2000.
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MAYOR
—_ — CLERK —
61 �
This is Schedule "A" to By-law 2000- ,
passed this day of 3 2000 A.D.
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LOT 31, CONCESSION 2
N89d 23,30'E HIGHWAY 2
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Mayor Clerk
LOT 32 LOT 31
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COURTICE
i
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File#
Date: Monday, January 31, 2000 Res. #
Report #: PD-010-00 File#: A99/066 By-law#
Subject: MONITORING OF THE DECISION OF THE COMMITTEE OF
ADJUSTMENT FOR THE MEETING OF JANUARY 13, 2000 j
FILE NO.: A99/066
Recommendarions:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-010-00 be received;
2. THAT Council concur with the decision of the Committee of Adjustment made on
January 13, 2000 for application A99/066; and
3. THAT Staff be authorized to a p p ear
before the Ontario Municipal Board to defend the
decision of the Committee of Adjustment for application A99/066, in the event of an
appeal.
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1. In accordance with Section 45 of the Planning Act R.S.O. 1990, all applications received
by the Municipality for minor variance are scheduled to be heard within 30 days of being
received by the Secretary Treasurer. The decision of the Committee is detailed below.
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2. Application A99/066 was originally filed to permit the construction of a swimming pool
with a reduced exterior side yard setback. A site inspection for the application confirmed
the existing steps and landing in the westerly side yard would also require a minor
variance. The application was modified to identify the additional variances. As a result,
the application was heard in two parts, with approval given for the reduction in the
exterior side yard setback at the December 16, 1999 meeting, and tabling to the January
13, 2000 meeting for the recognition of steps and landing encroaching into the interior
side yard setback.
617
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REPORT PD-010-00 PAGE 2
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The encroachment of steps and landing g into the westerly side yard setback was approved
as applied for.
3. The purpose of the : .. dance application and the Committee's decision is detailed
in Attachment No. 1.
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4. Staff have reviewed the Committee'; .1.vision and are satisfied that the application which
is in conformity with the Official Plan policies, consistent with the intent of the Zoning
By-law and is minor in nature and desirable.
5. Council's concurrence with the Committee of Adjustment decision is required in order to
afford staff's official status before the Ontario Municipal Board in the event of an appeal
of this decision of the Committee of Adjustment.
Respectfully submitted, Reviewed by,
id , .C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.,
Dir or of PL,..ning & Development Chief Administrative Officer
SA*DJC*cc
January 19, 2000
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Attach.
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618
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
COMMITTEE OF ADJUSTMENT
PERIODIC REPORT
FILE NUMBER: A99/066
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APPLICANT: HOWE, TIMOTHY & TRACY
AGENT:
PROPERTY DESCRIPTION
1 GRADY DRIVE
PART LOT: 29 CONCESSION: 2
TOWNSHIP : NEWCASTLE
PLAN NUMBER: 1OM-828 -1
ZONING: Rl
HEARING DATE : 13-Jan-00
DECISION: APPROVED
APPEAL DATE : 2-Feb-00
MINOR VARIANCE :
TO RECOGNIZE THE EXISTING STEPS & LANDING HAVING A WESTERLY SIDE
YD. SETBACK OF 0 . 03 M (1 IN) INSTEAD OF 1 . 2 M (3 . 94 FT)
REASON FOR DECISION:
THAT THE APPLICATION BE APPROVED AS IT IS MINOR AND DESIRABLE, AND
IS IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW.
619
DN:Poi i-oo
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
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Meeting: General Purpose and Administration Committee File#
Date: Monday, January 31, 2000 Res. #
Report#: PD-011-00 FILE #: By-law#
Subject: ANNUAL REPORT ON SITE PLAN ACTIVITIES
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-011-00 be received for information.
1. BACKGROUND
1.1 The purpose of this report is to provide the General Purpose and Administration
Committee with an annual update on information regarding site plan applications that
have been submitted for approval.
1.2 The Site Plan Control By-law requires that plans and drawings for any building or
structure be approved by the Municipality prior to the issuance of a building permit
except for those exceptions stated in By-law 90-130. By-law 90-130 delegates the
approval authority of site plan applications to both the Director of Planning and
Development and the Director of Public Works.
1.3 Except for some additions or minor expansions, site plan approval is generally required to
ensure a comprehensive design review of the location of all buildings and structures,
landscaping, access permits, parking areas, signage and grading etc., by all regulatory
authorities. In addition, it is through the site plan approval process that the Municipality
collects its cash-in-lieu of parkland dedication, road widening, performance guarantee etc.
Each agreement is registered on title and is enforceable against present and future
owners.
620
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REPORT NO.: PD-011-00 PAGE 2
2. SITE PLAN ACTIVITY
2.1 Attachment #1 to this report outlines all active site plan applications during the period of
January 1, 1999 to December 31, 1999. The summary table includes the following
information: site plan application file number, the applicant's name, the nature of the
application, location, current status and approval date (if applicable).
2.2 During this period, there were 88 active site plan application files (55 new applications
and 33 outstanding). During the same period, 32 of the 88 currently active site plan
applications received approval as noted in the attachment. In most cases where approval
has been given, a building permit has either been applied for and/or issued, or the site is
under construction or built.
2.3 Staff continue to work on any outstanding files. Any outstanding files either await action
by or information from the applicant or are currently in circulation to various agencies
and departments. Site plan files awaiting information are reviewed regularly by the
assigned planner and a letter is sent informing the applicant of the status of the file.
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Respectfu itted, Reviewed by,
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Davi J. r me,#�e�P , .P.P. Franklin Wu, M.C.I.P., R.P.P.
Director Planning & lopment C hief Administrative Officer.
EB*DC*df
21 January 2000
Attachment#1 - Site Plan Activity Summary
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621
SITS R_c"'ORT ,'o P--am�-r- 31 '-1-99)----- - - - - Att - 'm ' 11
File # Applicant Nature Of Application Location Status Approval
..�., .. . ... r:........:,:
94-039 Tzioumic& Papapetrou Commercial plaza 20 King Street E, OMB hearing set for February 22, 2000
94-040 Martin Road Holdings Medical Centre 1 Hartwell Blvd. Held at applicant's request
95-063 Syvan Developments Ltd Commercial/ Industrial building Baseline Road East Awaiting comments on lot drainage plan
96-019 Gagnon, Gil Old Timers Truck Driving School Lake Road Inactive due to applicant;Approval
Imminent
97-022 WE Roth Construction Industrial and self storage units South Service Road Inactive due to applicant
97-025 Green Martin Properties Mini-putt, practice areas, shed 2320 Highway No. 2 Closed
97-051 Clarington Place Limited Parking Lot Uptown Avenue Approved;Agreement signed (August 18-Aug-99
18, 1999); parking lot constructed
97-071 Bowmanville Mall New exterior signs & interior 243 King Street East Approved 7-May-99
renovations
T 98-014 Petro Canada Service station 2305 Highway No. 2 Approved;Agreement registered; file 8-Feb-99
V closed; building permit application
v 98-020 Rice Condominium 79 Condominium units 145 Wellington Street Awaiting info from applicant; File
inactive
98-049 Syvan Developments Ltd. 4018 sq ft sales and service 164 Baseline Road Awaiting comments on lot drainage plan
building
98-060 Kelley Atlantic Ltd. 256 m2 plant&two storey offices 314 Bennett Road Closed - (February 8, 1999)
98-070 Darlington Chemical Services 3150 sq ft office building South Service Road Inactive due to applicant
Ltd.
SPA99-001 St. Stephen's Estates St. Stephen's Estates-for model Mearns Ave./ Approved 4-Mar-99
homes Sprucewood Cr.
SPA99-002 564498 Ontario Limited (Lloyd Warehouse 330 Lake Road Awaiting info from applicant
Devries)
SPA99-OOE Gust Holdings Inc. Parking Lot Simpson Avenue Awaiting info from applicant
SPA99-012 Veltri & Son Model Homes Sawmill Court Closed - (August 17, 1999)
SITE PI AN iAePLICATION REPORT (to December 31, 1999)
File # Applicant Nature Of Application Location Status Approval
SPA99-01 Blue Circle Landscape berm Martin Road Approved; built
SPA99-01 Mark Gilligan Warehouse Building Lake Road Awaiting info from applicant
SPA99-01 f Baywood Homes Sales Office Liberty Street Approved 20-Jul-99
SPA99-02 PowerScreen International PowerScreen International Lake Road Approved 20-Jul-99
SPA99-02 Mul-Tech Industrial manufacturing and 422 Lake Road Approved; building permit issued 20-Jul-99
warehouse
SPA99-03C Cowan Pontiac-Buick Limited Addition to existing building 166 King Street East Approved; building permit issued 29-Nov-99
SPA99-031 PVNC Catholic District School 8 Portables with Central Corridor 30 Middle Road Approved; Construction complete 8-Oct-99
Board
SPA99-035 Green Martin Developments Four(4) Buildings 4150 m2 Hwy. 2/Green Road Awaiting revisions from applicant
Ltd.
SPA99-037 lAbzac Inc. Addition to warehouse and Caristrap Approved 12-Nov-99
manufacturing building
T SPA99-039 KPR District School Board Addition of 3 portables- Dr. Ross 45 Westside Drive Awaiting info from applicant
V
Tilley
SPA99-040 KPR District School Board Addition of 2 portables- 49 Liberty Street Awaiting info from applicant
Bowmanville High School
SPA99-041 KPR District School Board Elementary School Mearns Avenue In Circulation
SPA99-043 PVNC District School Board Expansion to St. Joseph's School Parkway Approved;Agreement registered; 18-Nov-99
building permit issued
SPA99-044 Grace Petralito Warehouse Outlet 1230 Lambs Road In Circulation
SPA99-050 Wilsonia Industries Ltd. Financial Institution Uptown Avenue In Circulation
SPA99-052 Ontario Independent Crematorium/Chapel In Circulation; Statutory public meeting
Crematoriums Inc. held
SPA99-054 Gerr Holdings Residential/Commercial Building 18 Brown Street In Circulation
2of6
SITE. LAN_APP_LICATA_O_N RFPORT_(_to [7A-r!emphor_ 31 _ ogg)------
File Applicant Nature Of Application Location Status Approval
. ..... .. ... ...... . .
94-064 WDM Consultants Retail Plaza Nash &Trulls Roads Inactive due to applicant
96-064 Roy Nichols Motors Limited Car Sales 1759 Highway No. 2 Inactive- applicant revising plans
97-091 Courtice Animal Care Additions and,renovations 1 Townline Road North Approved 17-Dec-99
98-019 Rushwood Trusses Storage building addition and 2021 Baseline Road Awaiting info from applicant
access routes
98-041 Birchdale Investments Ltd_ Change architectural details 1420 King Street East Approved 31-May-99
98-044 PVNC Catholic Dis. S. Brd 7 portables at Mother Teresa 78 Glenabbey Road Approved 16-Aug-99
School
98-051 1287561 Ont_ Ltd. (Ken Retail & restaurant 1459 Highway No_ 2 Awaiting revisions from applicant
Pasricha
98-072 Halminen Homes 3 blocks of townhouses within 40M- 86-120 Kilgannon Awaiting return of agreements from
1931 Avenue applicant
SPA99-0 8 ,1317946 Ontario Limited (Fred Waltzing Weasel Restaurant 1437 King Street East Awaiting applicant to return signed
'Simkins) agreement
ON SPA99-0 6 Everest Developments Corp. 2 model homes Daiseyfield Avenue Approved; agreement registered; built 14-Apr-99
tV SPA99-0 7 Terry Robichaud Motor homes sales, repair, storage 1682 Baseline Road Approved; agreement registered; file 21-Jul-99
P closed and built
SPA99-0 9 Faith United Church 1062 m2 church facility 1778 Nash Road Agreement signed by
a licant/Awaiting further information
SPA99-0 2 1070702 Ontario Ltd. Telecommunications facility 1696 Bloor Street Agreement being signed
SPA99-0 7 Don Cherry's Restaurant Cedar deck, patio 1414 King Street East Awaiting revisions from applicant
SPA99-0 3 McFaul Fencing Ltd. / Telecommunications facility 83 Cigas Road Approved; agreement registered; file 29-Oct-99
Clearnet closed and built
SPA99-0 PVNC Catholic District School Catholic Elementary School, Farmington Dr.) Agreement is signed; pending
Board Parking, Playground submission of revised drawings
SPA99-03 8 KPR District School Board Addition of 6 portables- Lydia Trull 80 Avondale Drive Awaiting info from applicant
School
3of6
SITE P Lt-, .r'PLICATION REPORT (to December 31, 1999)
File Applicant Nature Of Application Location Status Approval
SPA99-0 42 Clinic Buildings (1997) Seniors' residence signage 1460 Highway No. 2 Approved 16-Sep-99
SPA99-0 5 Derek Baird Holdings Professional Office Use Haines Street In Circulation
SPA99-0 6 Clinic Buildings (1979) Ltd. To permit severance 1460 Highway No. 2 In Circulation
SPA99-0 8 Sav-tech Solvent Inc. 1 concrete pad Cigas Road In circulation
SPA99-0 i3 Miko Equipment Rental Addition to cold storage building 1698 Baseline Road In circulation
5,000 s . ft.
SPA99-0j 5 Tomina, Gertrude Telecommunications facility 2735 Hancock Road Site plan being revised
96-009 Stephen Holliday New church site 816 Regional Road 17 Closed-without approval (February 18,
1999
97-008 Kaitlin Group Club house Port of Newcastle File to be closed; land transferred to
Munici alit
98-025 Ridge Pine Park Retirement/nursing home and Wilmot Creek Drive Pending OMB hearing for development
O�
apartments charges
N 98-045 Ridge Pine Park Inc. Small change room Lots 2& 3, BFC In circulation
C�
SPA99-OC 9 Newcastle Fellowship Baptist Newcastle Fellowship Baptist North Street Rezoning approved; site plan inactive
due to applicant
SPA99-011 McDonalds Restaurant McDonalds Restaurant 684 Regional Road 17 Inactive due to applicant
SPA99-014 Ed Vanhaverbeke Additional storage buildings 400 Toronto Street Agreement registered; file closed; no 6-Aug-99
building ermit application to date
SPA99-021 1319164 Ontario Limited 1319164 Ontario Limited In Circulation
SPA99-02 564069 Ont. Inc. - Newcastle Parking area 131 King Street East Inactive due to applicant
IGA
SPA99-02 564069 Ont. Inc. Conversion of existing 3 storey 131 King Street East Inactive due to applicant
buildin
4of6
Applicant Nature Of Application Location
INERIM
...• W \11 ,1
MI
. N
.....
Addition of 1
T�
"7
Boa 77
'Syvan Development Ltd. Montessori School 120 Robert Street l�Approved; file closed
Additional buildings 2212 Taunton Road Applicant refusing o provi e roa
Q Golf Course !Quarry Lakes Golf Course Widening to Region
3705 Regional Road 57 Revisions to drawings to be finalized -
iSpring 2000
KPR District School Board ��3 new portables 2226 Maple Grove Road �Approved
iHome industry 2681 Concession Road 4,'Approved;Agreement registered;
Holding symbol to be removed
Ivan Perun/Clearnet 7elecommunications facility ,5325 Enfield Road Approved; agreement registered; file
'�ord—Sharp/Cleamet Telecommunications facilit — -----1 1 closed and built
y Approved; agreement registered-,
• I closed and built
IM-Con Products Inc. concrete manufacturing- 1920 Baseline Road circulation
plant
•®I :,816 Regional Road 17 :Closed-without approval (February 18,
ea �8226 Highway 35/115 �Approved
'Sotiriadis lGolf ddving range and mini golf 3211 Highway No. 'Approved;Agreement signed
!course 135/115
Sidhu Singh lGas bar canopy . • • • Approved; aggd; file�35/115 'closed and built
Ross& Ina Brown/Cleamet Telecommunications facility ME, 'Approved; agreement registered;file
closed and built
SITE FILAN APPLICATION REPORT (to December 31, 1999)
File 4 Applicant Nature Of Application Location Status Approval
SPA99-0 4 Ralph Greenwood/Cleamet Telecommunications facility Henry Road Approved; agreement registered; file 20-Apr-99
closed and built
SPA99-0 0 Ontario Hydro/Rogers-Cantel Telecommunications facility Riley Road Closed by applicant- site unsuitable
SPA99-0 3 Ministry of Telecommunications facility 1400 Newtonville Road Awaiting MTO permit
Trans ortation/Ro ers-Cantel
SPA99-0 4 Municipality of Clarington Orono Arena Expansion 2 Princess Street Approved 2-Jul-99
SPA99-0 8 Panoz Motor Sports Offices and car storage 3233 Concession Road Approved 16-Sep-99
10
SPA99-04 9 N. Sidhu and R. Singh Convenience Store Hwy 35/115 Resolving site plan issues
SPA99-0 1 T. &A. Stephenson/Rogers- Telecommunications facility 1290 Stephenson Road In circulation
Cantel
N
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DN:PD-0 12-00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File#
Date: Monday, January 31, 2000 Res. #
Report#: PD-012-00 FILE #: CG1.5 By-law#
Subject: REQUEST FOR SCHOOL CROSSING GUARD
LORD ELGIN PUBLIC SCHOOL
LOCATION: INTERSECTION OF HIGH STREET AND FOURTH
STREET/VANSTONE COURT, BOWMANVILLE
FILE: CG1.5
i
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
I. THAT Report PD-012-00 be received;
2. THAT a School Crossing Guard not be placed at the intersection of High Street and
Fourth Street/Vanstone Court, Bowmanville at this time;
3. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
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1. BACKGROUND
1.1 Ms. Deborah Darrock submitted a letter dated September 29, 1999 requesting an Adult
Crossing Guard for Lord Elgin Public School at the corner of High Street and Fourth
Street/Vanstone Court, Bowmanville. Council referred the letter to staff for review and
report on October 15, 1999.
1.2 The school presently has student patrollers working at 5 locations as shown on the
attached map with the intersection of High Street and Fourth Street being an all-way
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Stop. An Adult School Crossing Guard was hired in the fall of 1998 for Lord Elgin
Public School to help students cross Scugog Street at Jackman Road. The other crossing
ns near me scnool are on much lower volume roadways with the vast majority of
628
REPORT NO.: PD-012-00 PAGE 2
traffic at dismissal time being generated by the parents with very little commuter traffic
which travels faster.
2. REVIEW AND COMMENT
2.1 Concerns Raised
In her letter, Ms. Darrock requested a study be done at the intersection of High Street and
Fourth Street/Vanstone Court (Attachment #1). She is concerned with the number of
rolling stops, no stops and total disregard for the student guards at this location. She
indicates that in rainy weather the problem compounds, with more people driving their
children to and from school.
2.2 Municipality of Clarington Crossing Guard Policy
The standard method to determine the need for an Adult Crossing Guard in an unbiased
and consistent method was developed by the Institute of Transportation Engineers and is
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used by many municipalities throughout North America. The technique involves the use
of a stop watch to determine the length and quantity of safe gaps between vehicles. In
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1991 the Municipality of Clarington adopted a "50% delay" as the threshold for the
introduction of an Adult School Crossing Guard.
2.3 Study Results
Public Works staff studied crossing locations between January 3`d and January 7`h, 2000.
In a usual crossing guard study safe gaps are measured between the free flowing traffic
which is not obligated to stop for pedestrians. It is difficult to measure safe gaps at the
All-way stop as motorists are legally obligated to come to a complete stop and give
pedestrians the right-of-way.
The crossing locations were reviewed with the following results:
Location oho Delay
High Street at Meadowview Blvd. (student patroller) 18,6%
High Street at Fourth Street(student_patroller/All-way-stop) 30.7%
Fourth Street at High Street(student patroller/Ail-way stanl 31 M_
Fourth Street at Elgin Street(student patroller) 40.2%
629
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REPORT NO.: PD-012-00 PAGE 3
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2.A Comments from Durham Region Police Services
I
This matter was reviewed with Constable Paul Hawyrchuk, Clarington Community
Services Branch. He stated that the crossing location at the intersection of High Street
and Fourth Street/Vanstone Court, Bowmanville is being monitored on a regular basis by
both himself and the principal of Lord Elgin Public School. With the flow of traffic at
this time he felt that the school patrollers are doing an excellent job. He also said that he
has not received any complaints regarding the patrollers.
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3. CONCLUSIONS
3.1 As per Municipal Policy, a 50% delay is required before an Adult School Crossing Guard
is considered warranted. The studies performed between January Yd and 7`h, 2000
indicate these locations are presently not warranted based on the 50% delay required by
Council's adopted standard.
I
3.2 These locations will be reviewed again in the spring (April or May) along with other
school crossing locations such as Mearns Avenue, Westside Drive and Sandringham
Drive.
3.3 The Director of Public Works has reviewed this report and concurs with its contents.
I
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Respect lly submitted, Reviewed by,
i J. Cr me, M.C.LP., R.P.P.
Franklin Wu, M.C.I.P., R.P.P.
Director of Planning & Development Chief Administrative Officer.
DF*DC*df
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Attachment#1 - Key Map
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630
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REPORT NO.: PD-012-00 PAGE 4
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Interested parties to be notified of Council and Committee's decision:
Cons. Paul Hawrychuk
Community Services Officer
Durham Region Police Services
16 Division
BOWMANVILLE, Ontario
I
Mrs. Deborah L. Darrock
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Kawartha Pine Ridge Distnct
School Board Headquarters
P.O. Box 719
150 O'Carroll Avenue
PETERBOROUGH, Ontario
K9J 7A 1
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631
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Student Patroller Locations
632
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DN:PD-01 3-00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File#
Date: Monday, January 31, 2000 Res. #
Report#: PD-013-00 FILE#: PLN 12.5 By-law#
Subject: COURTICE HIGHWAY NO. 2 CORRIDOR/COURTICE MAIN CENTRAL
AREA STUDY
FILE: PLN 12.5
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-013-00 be received;
2. THAT staff be authorized to proceed with preparing the Terms of Reference in
consultation with Regional staff and the tendering of a study for the Courtice Highway
No. 2 Corridor/Courtice Main Central Area Study; and
i
3. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
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1. BACKGROUND
The purpose of this report is to seek Council's authorization for staff to proceed with the
preparation of the Terms of Reference and tendering of a study for the Courtice Highway
No. 2 Corridor Study and the Courtice Main Central Area Stud which is to be cost shared
aced
with the Region of Durham.
The geographic area to be studied extends from Townline Road to Hancock Road and
includes Special Policy Area F - King Street Corridor and Special Study Area No. 1 -
Courtice Main Central Area as identified in the Municipality of Clarington Official Plan
and shown on Attachment-1.
633
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REPORT NO.: PD-013-00 PAGE 2
2. DISCUSSION
2.1 Courtice Highway 2 Corridor
The Corridor Study extends beyond Special Policy Area F to allow for a review of the
successes and failures of the previous efforts in the Courtice West Central Area.
II
Special Policy Area F of the Clarington Official Plan is designated residential and consists
of a number of large residential lots. This area is recognized in the Official Plan as having
redevelopment potential with an opportunity to promote intensive developments of the
type and scale that would be transit supportive.
i
While the plan identifies the type of uses that are permitted (medium and high rise
residential, recreational community facilities, institutional and limited office), it does not,
for example, articulate how and where intensification will take place; what constitutes
limited office; what will be the impact of development on transportation or what would be
the visual character of the area.
i
More detailed study is required to address these questions and also to determine how this
highway strip can be transformed from a highway on the east to a "main street" character
j
within Courtice. A preliminary Terms of Reference outlining the phases and general
elements of the corridor portion of the study is attached to this report as Attachment 2.
i
2.2 Special Study Area No. 1 - Courtice Main Central Area
Special Policy Area No. 1 is predominantly greenfield. The Official Plan states that "prior
to any development the municipality shall prepare a secondary plan which provides
detailed land uses and articulates urban design principles for development of the Main
Central Area". The Official Plan envisions the area to be developed as the centre of
commercial, cultural and community activity with a fully integrated array of land uses. A
secondary plan is now needed to ensure that the vision for this area is realized.
2.3 Emerging Issues
Because of recent pressure for development in the above areas a number of issues are
coming tote forefront. Issues such as traffic circulation and access, servicing, urban
design and detailed land use patterns must be addressed before development can proceed
634
REPORT NO.: PD-013-00 PAGE 3
effectively. The evolving character of Highway 2 and the need for a planning framework
for the Main Central Area must be addressed.
i
3. CONCLUSION
Based on the level of interest for development in the proposed study area it is imperative
that the study proceed as early as possible to ensure that opportunities for creative and
comprehensive solutions are not lost. Also, in order to facilitate comprehensive planning
in a cost effective manner in this area the study would be co-ordinated with Public Work's
Roads, Transportation Plan for Courtice. It is proposed that the study be phased over two
years.
This report has been reviewed by the Director of Public Works who concurs with its
fcontents.
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Respectfully su tted, Reviewed by,
1
Dav' J. r e, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.
Director Planning& Development Chief Administrative Officer.
BN*DC*df
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25 January 2000
Attachment #1 - Key Map
Attachment#2 - Preliminary Terms of Reference
Interested parties to be notified of Council and Committee's decision:
Mr. Gene Chartier
Manager of Transportation
Regional Public Works Department
105 Consumers Drive
WHITBY, Ontario
L 1 N 6A3
635
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ATTACHMENT NO. 1
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636
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January 21, 2000
Preliminary Terms of Reference
Courtice Highway 2 Corridor Study
PHASE ONE—IDENTIFY UNIQUE ROADWAY/NEIGHBOURHOOD SEGMENTS
Purpose: To identify and describe (in general) the different "corridor segments" along Highway
2•
• Base Data Collection & Review: development proposals, mapping, transit, traffic, planning,
photos
• Document Existing Conditions , traffic speed, volume, access spacing, intersection spacing,
building setbacks
• Define Context for Change — identifying sections that are currently transforming due to
development and traffic pressures.
PHASE TWO
i
Purpose: To establish detailed "design concepts" for each of the corridor segments identified
along Highway 2.
i
• Define Emerging Functional Requirements of Corridor including access management
concepts
•
i Delineate Vision for Corridor
• Define Corridor Segments and Formulate Design Criteria
• Define Vision for each Corridor Segment
• Interim Focus Session
• Council Presentation
PHASE THREE - PRELIMINARY DESIGN
I
Purpose: To provide preliminary and functional design detail for any changes contemplated in
the corridor.
• Prepare and Refine Conceptual Designs
• Prepare Cost Estimates
• Present Final Concepts for Approval
I
637
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PHASE FOUR- PREPARE 5 YEAR IMPLEMENTATION STRATEGY
Purpose: To develop an implementation strategy that coincides with development activity and
Regional Capital funding/budgeting
I
• Establish 5 Year Vision
• Prioritize Design Components into 5 Year Work Program
• Generate Images of Corridor over 5 Year Term
• Council Workshop
• Prepare Final Report
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638
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File#
Date: Monday, January 31, 2000 Res. #
Report #: PD-014-00 File#: By-law #
i
Subject: 1999 ANNUAL REPORT AND WORK PROGRAM FOR 2000
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
I. THAT Report PD-014-00 be received for information.
i
I. The 1999 Annual Report is forwarded separately. The report provides a comprehensive
I
review of activities undertaken by the Department, progress achieved, and plans for the
Year 2000.
j Respectful submitted, Reviewed by,
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Avi rome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.,
of Planning & Development Chief Administrative Officer
DJC*cc
January 25, 2000
Attachment No. 1 - Annual Report (Under Separate Cover)
639
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Meeting: File#
D e: JANUARY 31, 2000 Res. #
Report#: FD-04-00 10.12.6 By-law#
S )ject: ONTARIO PROFESSIONAL FIREFIGHTERS RESOLUTION— PART-
TIME FIREFIGHTERS
R COMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT report FD-04-00 is received for information; and
2. THAT Council advises the Association of Municipalities of Ontario of their
opposition to the action being taken by the International Firefighters
Association and the Ontario Professional Firefighters Association.
BACKGROUND
At the Council meeting of January 10, 2000 an item for infori-nation was referred to staff
for a report. This item dealt with a resolution made by the International Association of
Firefighters and the Ontario Professional Firefighters Association to force members of
their associations to quit as volunteer or part-time firefighters in the communities where
they live, unless they work in that community as a full time firefighter.
This is a change from the Associations' original position, which has been in place for a
long time. Originally, these associations demanded that any full time firefighter not work
as a part-time firefighter anywhere.
The present resolution was passed at the Ontario Professional Firefighters Association
annual meeting. It calls for punitive action to be taken against members of their
association who serve as volunteer(part-time) firefighters in communities other than
those in which they work.
---Continued-.--.-...-
901
FD-04-00
At present this effects ten part-time members of the Clarington Fire Department who
work as full time firefighters at various fire departments. We also have four or five part-
time members who are presently on short lists for full time positions at a fire department.
Should this resolution be enforced, it would result in the need for us to replace these part-
time firefighters.
It should also be noted that should the various associations decide to take action against
the remaining members who work as part-time firefighers in the communities where they
work as full time, it would affect 25 members of this department.
The Clarington Firefighters Association was asked by the Ontario Professional
Firefighters Association to prepare a list of part-time firefighters in the Municipality who
work as full time firefighters elsewhere. This, we understand, was done, however, we
also understand has not been sent.
f
At present, none of those affected has submitted their resignation from the Clarington
Fire Department. It does not, however, mean that they may not be pressured to do so.
It is our understanding that the Association of Municipalities of Ontario, The Ontario Fire
Chiefs' Association and the Ontario Fire Marshal's Office are working on resolutions to
address the unfortunate and unacceptable pressure being placed on members of the
various communities who feel they wish to provide a service to the residents of the
community in which they live.
RECOMMENDATIONS
It is respectfully recommended that report FD-04-00 is received.
It is also recommended that Council advise the Association of the Municipalities of
Ontario of their opposition to the actions being taken by the International Association of
Firefighters and the Ontario Professional Firefighters' Association.
Respectfully submitted, Reviewed by,
Michael G. Creigh n, AMCT, CMMI I Franklin Wu,
Fire Chief. Chief Administrative Officer.
902
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: JANUARY 31, 2000 Res. #
Report No.: WD-06-00 By-Law#
Subject: EXTENSION OF EDWARD STREET EAST,NEWCASTLE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
i
1. THAT Report WD-06-00 be received;
2. THAT the existing right-of-way at the intersection of Edward Street East and Beaver Street
South, be reversed to give Edward Street East, as the major street, the through road
designation over Beaver Street South;
3. THAT a temporary all-way stop be implemented between Friday, March 31, 2000 and
Monday, July 3, 2000 to minimize any impact on students attending Newcastle Public
School;
4. THAT the newly constructed streets for the "Clarnew, Phase I" development be included in
Schedules 15 "Through Highways" and 16 "Stop Signs" of Traffic By-law 91-58; and
5. THAT the proposed By-law attached to Report WD-06-00 be forwarded to Council for
approval.
REPORT
1.0 ATTACHMENTS
No. 1: Key Map
No. 2: Correspondence dated Octnber?9 rem Aso
No. 3: Proposed amending By-law
1101
REPORT NO.: WD-06-00 PAGE 2
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2.0 BACKGROUND
2.1 Correspondence dated October 29, 1999 from the Newcastle Ratepayers Association
requested consideration of an all-way stop at the intersection of Beaver Street South and
Edward Street East for the following reasons:
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• Dirt on the road;
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• Use by school children; and
• Trucks going through the stop signs.
3.0 REVIEW AND COMMENT
i
3.1 New Residential Development
During 1999, Edward Street was extended easterly from Beaver Street into "Clarnew, Phase I
I", a new residential subdivision. Edward Street was constructed as a collector roadway
with a pavement width of 10.5 metres while Beaver Street is the minor street with a
pavement width of 8.2 metres. Due to the construction, there has been some mud on the
road but the situation is being monitored by Public Works to ensure the Developer fulfils
their obligation to provide regular road cleaning maintenance. One motor vehicle collision
occurred during 1999 when an eastbound commercial pickup truck failed to stop for the stop
sign and struck a northbound vehicle.
3.2 Right-of-Way Control
To ensure proper traffic flow and to ease driver frustration, the major roadway should
always be given the through road designation over the minor street. At the present time,
north-south traffic on Beaver Street South (minor street) has the right-of-way and traffic on
Edward Street (collector roadway) must stop. In anticipation of Edward Street becoming
the major volume street as new homes are occupied, a reversal of the stop controls should be
considered. If such a reversal were to occur, a temporary all-way stop should be
implemented for a three-month period as required in the Manual of Uniform Traffic Control
Devices published by the Province of Ontario. The most appropriate time for the change
over would be Friday, March 31, 2000 to Monday, July 3, 2000. This would implement the
all-way stop as the winter season ends and create the Edward Street "through road"
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1102
REPORT NO.: WD-06-00 PAGE 3
designation after the school year ends on June 28, 2000. Signing would be provided at the
intersection advising motorists of the dates of right-of-way changes.
3.3 Pedestrian Safety
Pedestrian safety will be monitored by way of adult crossing guard warrant studies to ensure
school children do not have any major delays in crossing Edward Street. If the right-of-way
changes are approved by Council, it should be published in the local papers and Newcastle
Public School should be encouraged to advise parents and students of the changes in the
school newsletter.
4.0 CONCLUSIONS
4.1 From the above, it is concluded that Edward Street East, being the major street, should have
the right-of-way over Beaver Street South,being the minor street at this intersection.
4.2 That Traffic By-law. 91-58 should be amended to reflect the right-of-way change and
additional right-of-way controls on the new streets of"Clarnew, Phase I".
Respectfully submitted, Reviewed by,
StepheA A. Vokes,P. Eng., Franklin Wu,
Director of Public Works Chief Administrative Officer
RDB*SAV*ce
19/01/00
Pc: Newcastle Ratepayers Association Newcastle Public School
C/o David Rickard 385 Beaver Street South
Newcastle, ON
L1B 1C3
1103
PROPOSED TEMPORARY ALL-WAY STOP
DURING REVERSAL OF STOP SIGNS
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ECT -FINAL LOCATION OF
STOP SIGNS
King S>lfleet J
�IF�1f�CAME
I
DRAWN BY: J.R.M DATE:JAN.2000
��— 9 `"a Y
--I REPORT WD-06-99
7
KEY MAP ATTACHMENT NO. 1
i
1104
NEWCASTLE RATEPAYERSASSOCIATI'ON
Chairperson David Rickard Secretary Frmik Hoar,
l'AC Tip\ d
October 29,1999
A.
wo
o
Councillor John Mutton, _ _ , ;_�_-tf�,=-;� �; US3__ _
Municipality of Clarington, - . '!?y D 4 ;3'9 kka .;,7
40 Temperance St.
Bowmanville Ont. L IC-3AG
Dear John;
At last evening's regular meeting a motion was passed instructing me
to notify you, that because of conditions at the intersection of Beaver and Edward
Sts. in the village,trucks going through the stop signs, lots of dirt on the road, it
being a popular thoroughfare for school children, every consideration should be
made to make it a four way stop.
Hoping you will give this your immediate attention
Yours truly
Secretary
1 ATTACHMENT NO.: 2
O
REPORT NO.: WD-06-00
l
1
I
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 00-
i
Being a By-law to amend By-law 91-58.as amended,being a By-law
to Regulate Traffic on Highways, Murwipal and Private Property in
the Municipality of Clarington.
i
i
WHEREAS the Council of the Corporation of the r _acipality of Clarington deems it desirable to
amend By-law 91-58;
NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby
enacts as follows:
i
1) Schedule XV"Through Highways"of By-law 91-58 is amended by:
A) Deleting the following reference:
Column 1 Column 2 Column 3
Highwa From To
Beaver Street South limit of South limit of King
South Beaver Street Street East
(Newcastle) South
And
B) Adding the following reference:
Column 1 Column 2 Column 3
Highwa v From To
Beaver Street South limit of South limit of Edward
South Beaver Street Street East
(Newcastle) South
Beaver Street North limit of South limit of King
South Edward Street Street East
(Newcastle) East
Edward Street East limit of East limit of Edward
East Mill Street South Street East
(Newcastle)
i
Glass Court South limit of South limit of
(Newcastle) Edward Street East Glass Court
Bridges Drive South limit of East limit of
(Newcastle) Edward Street East Glass Court
2) Schedule XVI"Stop Signs"of By-law 91-58 is amended by:
A) Deleting the following reference:
Column l Column 2
Intersections Facing Traffic
Edward Street and Beaver Street Eastbound on Edward Street
(Newcastle)
Edward Street and Beaver Street Westbound on Edward Street
(Newcastle)
1 ATTACHMENT NO.: 3
O
REPORT NO.: WD-06-00
-2-
And
B) Adding the following reference:
Column 1 Column 2
Intersections Facing Traffic
Beaver Street South and Northbound on Beaver Street
Edward Street East South
(Newcastle)
Beaver Street South and Southbound on Beaver Street
Edward Street East South
(Newcastle)
Cutler Drive and Southbound on Cutler Drive
Edward Street East
(Newcastle)
Harmer Drive and Southbound on Harmer Drive
Edward Street East
(Newcastle)
Glass Court and Northbound on Glass Court
Edward Street East
(Newcastle)
Shipley Avenue and Eastbound on Shipley Avenue
Bridges Drive
(Newcastle)
Shipley Avenue and Westbound on Shipley Avenue
Glass Court
(Newcastle)
Bridges Drive and Northbound on Bridges Drive
Edward Street East
(Newcastle)
Bridges Drive and Westbound on Bridges Drive
Glass Court
(Newcastle)
3) This By-law shall come into force on the date that it is approved by the Council of the
Regional Municipality of Durham and when signs to the effect are erected or removed and
shall permit a temporary all-way stop condition to exist at the intersection of Edward Street
East and Beaver Street South,Newcastle,from March 31,2000 to July 3,2000.
BY-LAW read a first and second time this 7`"day of February 2000.
BY-LAW read a third time and finally passed this 7`h day of February 2000.
MAYOR
MUNICIPAL CLERK
> > 07
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: JANUARY 31,2000 Res. #
Report No.: WD-07-00 Our File: PB.70.18 By-Law#
Subject: AMENDMENTS TO TRAFFIC BY-LAW 91-58, PARKING REGULATIONS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report WD-07-00 be received;
2. THAT the "No Parking Prohibition" on Beaver Street North between Kin g Street East and
Andrew Street be changed from the east side to the west side of the roadway;
3. THAT "No Parking Prohibitions" be posted on the east side of Beaver Street North from
King Street East to a point 75 metres northerly;
i
4. THAT "No Parking Prohibitions" be introduced on the south side of Prestonway Drive,
Bowmanville; and
5. THAT the proposed By-law attached to Report WD-07-00 be forwarded to Council for
approval.
REPORT
1.0 ATTACHMENTS
No. 1: Key Map—Beaver Street North,Newcastle
No. 2: Key Map—Prestonway Drive,Bowmanville
No. 3: Proposed By-law
1 ' 08
REPORT NO.: WD-07-00 PAGE 2
2.0 BACKGROUND
2.1 A number of parking complaints have been received regarding parking at the intersection of
Beaver Street North and King Street East
2.2 A verbal request was received from three residents of Prestonway Drive, Bowmanville, to
post the south side of the street as "No Parking".
3.0 REVIEW AND COMMENT
3.1 Beaver Street North,Newcastle
Beaver Street North was reconstructed during 1998 between King Street East and Andrew
Street. As part of the reconstruction a paved boulevard was introduced on the east side
which could accommodate parking. The existing Traffic By-law 91-58 still shows that
parking is prohibited on the east side but permitted on the west side. The By-law should
now be modified to permit some parking on the east side where the paved boulevard is wide
enough to accommodate parking and prohibit it on the west side where it would impede
traffic.
Parking should still be prohibited on the east side of Beaver Street South from King Street
East to a point 75 metres northerly for three reasons:
• Paved boulevard is too narrow to accommodate a vehicle;
• Residents have complained of excessive parking problems in this area; and
• Parking across from the "Super Mailbox" would interfere with traffic as residents are
stopping to access their mail.
3.2 Prestonway Drive,Bowmanville
The areas between driveways where motorists are trying to park on the south side of
Prestonway Drive are too short to accommodate vehicles and leave the required one metre
distance to permit safe access by residents. Staff agree with the three residents that there are
more legal parking opportunities on the north side and that parking on the south side should
be prohibited.
1109
REPORT NO.: WD-07-00 PAGE 3
4.0 CONCLUSIONS
4.1 From the above, it is concluded that Traffic By-law 91-58 should be amended to incorporate
changes requested by residents.
Respectfully submitted, Reviewed by,
Stephen A.Vokes,P. Eng., Franklin Wu,
Director of Public Works Chief Administrative Officer
RDB*SAV*ce
19/01/00
1110
E
1
i I
i
I
ANDREW ST
III '
� � 1
-- GEORGE ST
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KING ST E
I
i
SUBJECT
I -_-_ PROPOSED PARKING
SITE �� ON PAVED BOULEVARD
nol PROPOSED NO PARKING
.King S
VILLAGE OF s
NEWCASTLE
, � DRAWN BY:J.R.M DATE: JAN.2000
REPORT WD-07-99
� KEY MAP I
ATTACHMENT NO. 1
—� CANDLER CT
' I
PRESTONWAY DR
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i
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SUBJECT' I Ii PROPOSED NO PARKING
t--- I ��
SITE
dim 1 y
a:��
DRAWN BY:J.R.M DATE:JAN.2000
REPORT WD-07-99
Baseline Rd KEY MAP -
ATTACHMENT NO. 2
1112
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 00-
Being a By-law to amend By-law 91-58,as amended,being a By-law
to Regulate Traffic on Highways, Municipal and Private Property in
the Municipality of Clarington.
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it desirable to
amend By-law 91-58;
i
NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby
enacts as follows:
1) Schedule 11"No Parking"of By-law 91-58 is amended by:
A) Deleting the following reference:
Column 1 Column 2 Column 3 Column 4
ffighw a Side Between Prohibited(Time or Days)
Beaver Street East Emily Street East Anytime
(Newcastle) and Andrew Street
And
B) Adding the following reference:
Column 1 Column 2 Column 3 Column 4
Highw a Side Between Prohibited(Time or Days)
Beaver Street East Emily Street East Anytime
South and King Street East
(Newcastle)
Beaver Street East King Street East to a Anytime
North point 75 metres
(Newcastle) northerly
Beaver Street West King Street East Anytime
North and Andrew Street
(Newcastle)
Prestonway South Bonnycastle Drive Anytime
Drive and Martin Road
(Bowmanville)
2) This By-law shall come into force and take effect on the date approved by Council and
when signs to the effect are erected.
BY-LAW read a first and second time this 7'h day of February 2000.
BY-LAW read a third time and finally passed this 7"day of February 2000.
MAYOR
MUNICIPAL CLERK
ATTACHMENT NO.: 3
1 1 3 REPORT NO.: WD-07-00
DEVELOPMENT APPLICATIONS FOR
PUBLIC MEETING UNDER THE PLANNING ACT
GENERAL PURPOSE AND ADMINISTRATIVE COMMITTEE
MEETING DATE: MONDAY,JANUARY 31,2000
The purpose of today's Public Meeting is to provide the opportunity for you, the general public, to
voice your viewpoints or comments on the applications as submitted by various property owners.
The procedure for the Public Meeting is as follows:
1. I will give you a listing of the order of the applications that will be heard today.
2. The Clerk will certify the notification requirements of all applications.
3. The Planning Director will provide an explanatory note on each application.
4. For each application, I will ask the objectors to come forward first, then follow by
supporters,with the applicant speaking last.
5. Every person that addresses the Committee is required to enter your full name and
mailing address on the registrar to your right after you spoke.
6. The Municipality is required under the provisions of the Planning Act to advise that
if a person or public body files an appeal of a decision of this Council in respect of a
proposed zoning by-law amendment, official plan amendment or plan of
subdivision and has not made an oral submission at the public meeting or provided a
written submission before the zoning by-law amendment/official plan amendment is
adopted, the Ontario Municipal Board may dismiss all or part of the appeal as filed.
7. Today's public meeting process is only part of the public consultation process. As a
general rule, Committee will not make any decision today and will refer the
application back to staff for further processing and review. If you have any
questions regarding the application, please contact the Planning Department for
further information.
8. Staff will prepare a subsequent report on the application for the consideration of
Committee at a later date. We do not know when each of the applications will be
brought back to Council due to many factors such as complexity of the application,
outstanding issues that need to be resolved. In any event, those who have spoken
and left their name on the registrar today will be notified as to when the application
will be brought back for Committee's consideration.
A. The order of applications that will be heard today are: (note to chairperson,this statement is
not applicable if there is only one application.)
i
1. Application: Rezoning ZBA 99-042
G-h-m-MA is and sugg" Stephenson
"2,
DEVELOPMENT APPLICATIONS FOR
PUBLIC MEETING UNDER THE PLANNING ACT
B. Now I would ask the Deputy Clerk to explain how and when notices of today's meeting
were given.
• The Clerk's Department sent public notice for all rezoning applications by first class
mail on or before Thursday December 23, 1999 to all property owners within 120
metres of the subject property in accordance to the latest municipal assessment
record. In addition, notices were also posted on sites prior to Tuesday, January 4,
2000. This notice procedure is in compliance to Ontario Regulation made under the
Planning Act.
Are there any questions concerning the manner notices were served?
C. Now we proceed to deal with each of the applications.
First, the Director of Planning will describe the purpose and effect of each of the proposed
applications.
1. Application ZBA 99-042
Report No.: PD-008-00
1.1 Director of Planning
a) Applicant: Charles Murphy and Susan Stephenson
b) Location: The subject lands are located on the north side of Highway 2
at the Prestonvale Road intersection in Courtice.
C) Purpose and Effect: The purpose and effect of the application is to rezone
the lands from "Urban Residential Type One (Rl)" to permit a professional
office use.
1.2 Objectors - Is there any person who wish to speak in opposition or to
express any concern regarding this application?
i) Name:
Address:
i
Concerns:
i
i
-3
DEVELOPMENT APPLICATIONS FOR
PUBLIC MEETING UNDER THE PLANNING ACT
ii) Name:
Address:
Concerns:
1.3 Supporters - Is there any person who wish to speak in support of this
application?
i) Name:
Address:
Comments:
1.4 Applicant: - Is the applicant/agent present? Do you wish to address the
Committee? If so,please come forward.
i) Name:
Address:
Comments:
D. If any person who has not spoken and wish to receive further notice when these applications
are to be dealt with by the Committee in subsequent meetings, please leave your name and
address with the Clerks Department before you leave.
The Public Meeting portion of the agenda is now completed.
......:
:.........
lett,4
„yam.
... .......
...........
Provincial Homeless.... .......
ness Initiative nitlative F
and Winter
1999
This inaugural Newsletter, called New Hope, is provided to all Durham Region
social service agencies who work with the homeless population. The purpose is
g P P P P
READ ALL ABOUT IT! to provide "work in progress updates"on the programs and initiatives from the
funding provided by the Province of Ontario.
The Regional Municipality,of. Durham
Durham was granted MAN
i
fir".the Province of Ontario The Durham Advisory Committee on Homelessness was established
under ' December 18, 1998 to address the issues of homelessness in Durham Region.
►' Larry O'Connor,Chair of the Health&Social Services Committee,is the chair
' ' ofthis committee.
has been allocated for new and
inno ' assist The purpose of the Advisory Committee is to have an open forum where
those ' are homeless or on community partners have an opportunity to discuss and develop programs and
the verge of becoming
initiatives to help the homeless. Membership is open to interested groups,
homeless. These initiatives organizations, business representatives and consumers to advocate for the
must address one or " " of
homeless in Durham. The Advisory Committee developed the proposal
the following specifying the allocation offunds from the province. The proposal was brought
1. moving people from the
forward and approved by the Health & Social Services Committee and
streets to emergency Regional Council for implementation in June 1999.
accommodations;
moving
permanent emergency to
m The PHIF initiatives involve four key areas:
cc rnodations; and
(1) assist those who are homeless, (2) assist those on the verge of becoming
I preventing homelessness
homeless, (3) enhance services to the homeless, and (4) coordinate service
supporting by delivery. These initiatives include:
of ' - housing. a. Durham Rent B ank;
b. Durham Community Trust Fund;
Submissions can C. Emergency Shelter Monies;and
be sent to d. Community Service Coordinators(2)
The Region of Durham
PHI F Coordinators At the June meeting of Regional Council,adoption of the proposal to assist the
850 Fling Street West, homeless was approved. A motion was put forward and approved for the
Suite 20 Region to allocate an additional $65,000.00 to enhance the current service
Oshawa, ON
described delivery to the homeless. Details oft'llese initiatives are n back.
Fax: (905)721-6135
David Borysiak
Community - •• • • • Durham-Region 91 • . • 91 • 1
Durham e nk Emergency Shelter Monies r
The Durham Rent Bank is an eviction;::::: dinghas been allocated to all the emergency shelters in Durham to assistthem when
prevention strategy to those wk� 'aret ? `they a'fefull to capacity and no other suitable shelter is available. This funding allows
the verge of becoming,"ho e`ft ss' the cbent to be temporarily housed locally, at a reasonably priced motel, until a bed
through eviction. An eligible ao�l i t .;:becomes available. These funds maybe used for transportation and/or food while at the
could receive up to twc monthi'fbiftT6r Motel,wh r eclu red.
arrears,ifthey meet tl3�e eligible
crta
These funds are consided a loan with Community Service Coordinators
a prearranged repaym-gh schedule.
The Rent Bank staff wi l egotiate with Two Community`' e?vice Coordinators have been placed on staff to work on the
the landlord, ors; the< #ixtts and homelessrzes project::.These individuals will monitor the progress ofthe initiatives and
conditions, enabling the etzi nts to be accounfableti lhe Durham Advisory Committee on Homel es sne s s.
remain in their rented unit. As part of Theirrespnrlibiltica$areto:
the process,the landloxd must agree to
stop all Orders of Evictpp. The Rent 1. develt ,an inventory of services and resources for the homeless;
Bank i s a "last 2. identi t ap in service for the homeless particularly in the northern
investigating all other forii� `Qf ig and eastern areas; ,1
through provincial and ` =:...._ <. 3. identify duplication of services and consolidate the services for A
P homeless;
avenues. This loan.; wilf <iLot`:b ....4. Initiate an implementation plan for a women's shelter;
considered as income;;`>fi%. l se'`' <,>>>
recei tof Ontario
ma for the initiatives in place and provide update reports to the
P >` Advisory Committee on Homelessness;
ti
`> c>> >>coc�rtYiate media releases with ommuruca ons P ersonnel
..:.:inform atio n sessions to community groups
and municipal
co
Community Trust u $
' ><s$ iioo eration with other committees and act as a resource and su ort to
P PP
The Durham Community Trust Fug.? >. 9 dev "vide updates on the work in progress of the
another eviction prevention stmt ors::::: ' ::<:: <::: :>::>:::«:::>::»:::<::<:>::::>::::> P P P F�
P :..:; committee_:»::>::;>:><::»':>
assist those who are on the ve e`.....: ` : ::. 's> ............:.
e These funds
becoming homeless. Th a;r<'<>< ::
g
considered a loan, with a prearrangod ::`:`::::� .,.; ®®
Food Banks
repayment schedule. The loan w <............ Ajax/Pickering Community
cover extraordinary or unexpected;>' iam'':Region Council has allocated 837-1323 Pickering
expenses, which are needed to ret i ..... eytolzeptl7eho,4ess Population by All Saints Anglican Church
their currenthousing. Expenses such`as improving te[;..cutretlevel of services 668-5101 Whitby
needed repairs to a vehicle required for available. Tlie committe jnvolved with
work, utility bills, etc., would be - Brock Township
enhancing supgqrt to the':::homeless is (705)426-7948 Cannington -
considered essential expenses where the called the "ltici'trZ'cgether on Caarngton East Food Bank
Community Trust Fund would be Homelessness Grid:" i€ group has 987-1418 Newcastle
utilized. been proceeding to ci lOpMgp�rces that
P g �,. .:: Helping Hands Food Bank
are not currently aVa > b >?i '> urham• 723-8222 Oshawa
Applicants are required to complete an Cornerstone Commiinit Association
application form, which is available at >.;::Y Loaves&Fishes
Inc.is the lead agency vvsflthi:s :nitiative. 852-6262 Uxbridge
the Social Development Council. For For further information; please< oritact Operation Scugo&Kinsmen Hall
more information about the Durham Rod Friesen at(705)433-0254. 985-3087 Port Perry
Rent Bank or Community Trust Fund
St Vincent de Paul Society
please contact the Social Development For information on the PHIE' r 'cex 683-1533 Ajax
Council of Ajax/Pickering (SDC), and issues related to the homeless"><': s Salvation Arm Family Services
ask for Housing Help Durham,at(905) y
contact: .
686-2661. Agency personnel can help ..... 427-7123 Ajax 623-2185 Bowmanville
the applicant by completing the David Borysiak, (905)721-6169 or 723-7422 Oshawa
application form and faxing it to the Deborah Hilts, (905)721-6170 430-3454 Whitby
SDC at(905)686-4157. Seventh Day Adventist Church
The Region of Durham 433-8880 Community Services,
850 King Street West, Suite 20,k
L1J 8N5 728-7525 Oshawa
o —'
Provincial Homelessness
Initiative Fund
Update
Clarington Municipal Council
Presentation
January 31, 2000
Presented by: David Borysiak
Community Service Coordinator
nRAFT
HOMELESSNESS
i
Overview
Homelessness is a complex problem that is rarely the result of a single cause; it
usually results from a combination of individual and societal issues. A common
characteristic of most homeless people is that they have lost their connection to
personal supports - family, employment, community and friends.
Definition
Those who are temporarily, periodically, or absolutely without shelter, as well
as those who are at substantial risk of being on the street in the immediate future.
Homelessness has no boundaries and is not restricted to a specific category of the
population. It is an issue, which may affect persons from all economic strata,
family structure and age group.
4 Categories of Homelessness
• those who are visible on the streets
• those who are staying in hostels
■ the hidden homeless,who live in illegal,temporary or unsafe accommodation
■ those at,risk of soon becoming homeless
DRAFT
Causes of Homelessness
• increased poverty
• lack of affordable housing
• lack of community services for people with mental illness, addictions,
illiteracy, unemployment
• break down of family and social networks
• lack of economic opportunities
Two themes are evident:
1) that prevention and long-term approaches must replace the reactive,
emergency responses to homelessness that have been relied on to date, and
2) everyone, including all 4 levels of government (municipal, regional,
provincial, federal)must take ownership of the problem and responsibility for
solving it.
Barriers to Solving the Problem
• complexity of the problem
• judgmental attitudes that point to the personal dysfunction of the individual
• governments not working together
• growing poverty
• shrinking supply of affordable housing
• too much emphasis on emergency help rather than long term solutions
• mental illness and addiction issues
• lack of coordination of services
Cost of Doing Nothing,
• homelessness will keep growing
• homelessness hurts our communities
doing noining is immoral
i
........................... .. .... . .....
Durum Rent Balk
AUTHORITY: OW DIR. 20.0-22
INTRODUCTION:
The Durham Rent Bank is one initiative implemented in the Regional Municipality of Durham
under the Provincial Homelessness Initiative Fund (PHIF) as an eviction prevention strategy.
The intent of the PHIF is to serve the needs of homeless people or people who are at risk of
losing their housing. This includes single parents, families, seniors and single people who are at
risk of becoming homeless due to economic circumstances or other reasons.
POLICY:
This project provides funds to help low income persons retain their current housing. This
involves a loan to eligible applicants to pay their rent arrears of a value of up to two months' rent
who have exhausted all other forms of municipal, provincial and federal funding. A schedule for
repayment is negotiated between the Durham Rent Bank staff and the applicant. The loan will
not be deducted from the clients' monthly Social Assistance cheques, as this would negate the
intent of the project. The primary target group for the Durham Rent Bank is single parents and
families as they are particularly vulnerable to economic pressures resulting in rent arrears,the
most common precursor to an eviction.
Administration
Consolidated Municipal Services Manager(Durham Region Social Services Dept.).
Location
Housing Help Durham: 132A Commercial Ave., Ajax
Other Locations: To be determined (as mobile service)
Hours
8:30 a.m. - 4:30 p.m., or by appointment at a specific location.
Staff
Social Development Council Duncan Read, Executive Director
Housing Help Durham Linda Archer, Housing Coordinator
Mike Anton, Housing Assistant
Goal
To prevent homelessness due to eviction caused by rent arrears.
Referring Agencies
Social Services, hostels, shelters, rental housing tribunals, legal aid, legal clinic, social service
agencies, youth centres,senior centres, distress centres, hospitals, housing help centres.
ORGANIZATIONAL MODEL PAGE 1 AUGUST 17, 1999
Z .r A > er t a> k..
Anticipated Funding
$25,000 (1999) $ To be determined (2000)
Sources of Funding
Provincial Homelessness Initiative Fund (1999)
Alternative sources of funding may be considered.
Target Group
The applicants most suitable for this funding are those who have limited financial resources, such
as: low income earners,those in receipt of government funding, those who are on the verge of
becoming homeless due to rent arrears, single-parent or two-parent families, senior citizen
couples more than 60 years of age. Applicants will be those living in rental accommodations in
the private or public sector(market rent) housing.
Nature of Benefits
The loan is intended to be repaid, and/or forgiven, or a combination of both.
Eligibility Criteria
The eligible applicants for the Durham Rent Bank are:
✓ in rent arrears of no more than two months
✓ not chronically late with their rent payments.
✓ not able to secure a loan by conventional methods such as a bank loan, due to a lack of
credit history or credit availability, have no credit line, or no savings or equity.
✓ willing and able to pay back the loan according to an approved loan repayment schedule.
✓ willing to enter into a trusteeship. (Those assessed as having a low ability to repay may be
required to enter into a trusteeship agreement. In this agreement their income is sent to
the Rent Arrears Bank. The staff will send the rent directly to the landlord and the
balance will be forwarded to the user's bank account.)
✓ paying between 50% and 70% of their income in rent.
✓ willing to enter into a"Minutes of Settlement" agreement with their landlord, and the
landlord agreeing to stop eviction proceedings.
✓ a resident of Durham Region.
✓ residing in a permanent and habitable dwelling.
✓ have not accessed the Rent Arrears Bank more than once in any calendar year.
✓ willing to access credit counselling services or other professional help.
✓ willing to sign a release (Consent to Disclose Form).
✓ have accessed all available government funding available.
Exclusions from Program
• Those who do not meet the Eligibility Criteria.
• Social Assistance Recipients not participating in Ontario Works.
• Students pending or in receipt of OSAP.
ORGANIZATIONAL MODEL PAGE 2 AUGUST 17, 1999
..........
................
;..........
.............
... ...........
...........
X! .. ..........
XX. X
X .......
..........
.........
ht-dank
. ...........
DO , am::Re '
..........
X Those tenants living in social housing where the rent is geared to income.
X Those who have not accessed all available government sources of funding, ie.
Community Start-Up Benefit(CSUB), Special Assistance for Rent Bank arrears.
Method of Operation
Referral Procedure
✓ The applicant may complete a self referral through direct contact with Housing Help
Durham (HHD) or be referred from an agency involved with the applicant.
For agency referral:
The referring agency initially screens the applicant for suitability. If they meet the
eligibility criteria, the applicant completes the Application Form. The applicant is then
referred to the Durham Rent Bank by the agency. The completed Application Form is
faxed and/or mailed to the Rent Bank with all available supporting documents, such as
the Landlord Letters,Notice of Eviction, Intent to Evict and/or all related court
documents. The supporting documents include a Rent Bank Consent Form for Durham
Region Social Services, their financial institutions, ie. Banks and the referring agency.
Screening Process
✓ The Rent Bank staff will complete further screening via a telephone interview with the
applicant. This is to confirm the applicant meets all eligibility requirements, prior to a
personal interview and to ensure all other available resources have been exhausted. The
Rent Bank staff may verify ineligibility for CSUB, loans, and other government funding,
by direct contact with government sources. This telephone interview may take place at the
referring agency, if the applicant has no access to a telephone, or involves long distance.
There will be no costs associated with this interview for the applicant. If the applicant
does not wish to complete any one of the required Consent Forms, or have not inquired
about all other funding sources, they will be deemed ineligible at this stage.
Personal Interview
✓ A personal interview between the applicant and the Rent Bank staff is conducted for
referral to other agencies regarding income, budgeting, legal issues, etc. The applicant
will provide documentation, including evidence of imminent eviction, if not previously
provided, at this interview. This interview will take place when all contacts regarding
financial information related to the Consent Forms has been collected.
All issues of transportation, for the personal interview, will be discussed during the
telephone interview. The applicant and Rent Bank staff will meet at a mutually agreed
location, taking into consideration their residence location. The Rent Bank staff will
provide a mobile service, whenever possible.
✓ If approved, a meeting with the landlord, the applicant, and the Rent Bank staff is
conducted.
A repayment schedule is finalized between Rent Bank staff and the applicant.
The landlord-and-tenant-agree-to-tie-terms-of-the-"Min�uie—s—of-S-ettte—menC`
✓ The "Minutes of Settlement" are signed.
ORGANIZATIONAL MODEL PAGE 3 AUGUST 17, 1999
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Approval Procedures
✓ The Application Form and supporting documents are sent to the Municipal Housing
Advisory Committee for review. The Committee members are subject to FIPPA
regulations and have signed a Letter of Confidentiality. Their role is to verify that all
requirements are met by the applicant and they have an ability to repay the loan.
✓ Upon approval, a cheque will be issued in the landlord's name.
✓ If declined, but the client has new information, they are to contact the Rent Bank staff in
writing within 14 days.
✓ The applicant and referring agency are informed of the outcome, in writing.
✓ If the client defaults on the repayment schedule, the Rent Arrears Bank will attempt to
contact the client to advise them of their obligation. If contact cannot be made or the
desired results are not produced, the Rent Bank staff will (a)recommend forgiveness, or
(b)take further appropriate action.
Criteria for a Forgivable Loan
✓ A change in circumstances of a Rent Bank recipient.
✓ These changes may include:
income
employment status
family status
marital status
medical situation
✓ All requests for loan forgiveness and/or recommendation from the Rent Bank staff must
be referred to the Housing Advisory Committee for approval.
Wmtarear.org
ORGANIZATIONAL MODEL PAGE 4 AUGUST 17, 1999
C O
AUTHORITY: OW DIR 20.0-22
INTRODUCTION:
The Durham Community Trust Fund is a complement to the Durham Rent Bank implemented
under the Provincial Homelessness Initiative Fund (PHIF). The intent of this project is to assist
low-income persons with assistance toward the cost of items or services of an emergency or
extraordinary nature. This includes persons who are single parents, families, seniors and single
people, at risk of becoming homeless due to economic circumstances.
POLICY:
This project provides funds to help low income persons who have been confronted with an
unexpected and financially unmanageable cost, ie., high utility cost, furnace repair etc. This cost
directly or indirectly affects the applicants ability to retain their current accommodation in a safe
and habitable manner. This involves a loan to pay their extraordinary or emergency costs on a
one time basis. A schedule for repayment is negotiated between the Durham Community Trust
Fund staff and the applicant. The loan will not be deducted from clients' monthly Social
Assistance cheques, as this would negate the intent of the project. The primary target group for
the Durham Community Trust Fund is single parents and families as they are particularly
vulnerable to economic pressures resulting in emergency costs, a common precursor to moving.
The applicant must exhaust all other forms of financial assistance, including a loan bank,
government assistance, etc.
Administration
Consolidated Municipal Services Manager(Durham Region Social Services Dept.).
Location
Housing Help Durham: 132A Commercial Ave., Ajax
Other Locations: To be determined (as mobile service)
Hours
8:30 a.m. - 4:30 p.m., or by appointment at a specific location.
Staff
Social Development Council Duncan Read, Executive Director
Housing Help Durham Linda Archer, Housing Coordinator
Mike Anton, Housing Assistant
Goal
To prevent homelessness due to the inability to meet extraordinary expenses, ie., utility bills,
furnace repairs, appliance repairs, etc.
ORGANIZATIONAL MODEL PAGE I AUGUST 17, 1999
C0 06 it Trust u::n
Referring Agencies
Social Services, hostels, shelters, rental housing tribunal, legal aid, legal clinic, social service
agencies, youth centres, seniors centres, distress centres, hospitals, housing help centres.
Anticipated Funding
$20,000 (1999) $ To be determined (2000)
Source of Funding
Provincial Homelessness Initiative Fund (1999)
Alternative sources of funding may be considered.
Target Group
The applicants most suitable for this funding are those who have limited financial resources, such
as: low income earners, those in receipt of government funding, etc. This refers to those who are
on the verge of becoming homeless due to the unexpected emergency or an extraordinary
financial cost. If such help were not provided, these families would be in danger of losing their
housing and becoming homeless, and likely accessing the emergency shelter system. The
applicants are those living in rental accommodations in the private or public sector(market rent)
housing.
Nature of Benefits
The loan is intended to be repaid, and/or forgiven, or a combination of both.
Eligibility Criteria
The eligible applicants for the Durham Community Trust Fund are:
✓ not be able to secure a loan by conventional methods such as a bank loan, due to a lack of
credit history or credit availability, no credit line, or no savings or equity.
✓ willing and able to pay back the loan according to an approved loan repayment schedule.
✓ assessed as having a low ability to repay. These individuals may be required to enter into
a trusteeship agreement where the user's income is sent to the Community Trust Fund.
The agreed to amount is then deducted and the rest forwarded to the user's bank account.
✓ willing to enter into a"Minutes of Settlement" agreement where applicable.
✓ residing in a permanent and habitable dwelling.
• those who have not accessed the Community Trust Fund more than once in any calendar
year.
• willing to access Credit Counselling or other professional services.
✓ willing to sign a Release/Consent Form.
Exclusions from Program
X Those who do not meet the Eligibility Criteria.
X Those tenants living in social housing where the rent is geared to income.
X Those who have not accessed all available government sources of funding, le,
ORGANIZATIONAL MODEL PAGE 2 AUGUST 17, 1999
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Method of Operation
Referral Procedure
✓ The applicant may complete a self referral through direct contact with Housing Help
Durham (HHD) or may be referred from an agency involved with the applicant.
For Agency Referral:
The referring agency initially screens the applicant for suitability. If they meet the
eligibility criteria, the applicant completes the Application Form. The applicant is then
referred to the Durham Community Trust Fund by the agency. The completed
Application Form is faxed and/or mailed to the Community Trust Fund with all available
supporting documents, such as the bill, notice of discontinue a utility, etc. The supporting
documents include a Consent Form for Durham Region Social Services, their financial
institutions, banks, and the referring agency.
Screening Process
✓ The Community Trust Fund staff will complete further screening via a telephone
interview with the applicant. This is to confirm the applicant meets all eligibility
requirements prior to a personal interview, and to ensure all other available resources
have been exhausted. The Community Trust Fund staff will verify ineligibility for
funding with all appropriate government sources. This telephone interview may take
place at the referring agency if the applicant has no access to a telephone, or involves a
long distance call. There will be no costs associated with this interview for the applicant.
If the applicant does not wish to complete any one of the required Consent Forms, or have
not inquired about all other funding sources, they will be deemed ineligible at this stage.
Personal Interview
✓ A personal interview between the client and the Community Trust Fund staff is conducted
for information regarding income, budgeting, legal issues, etc. The applicant will
provide documentation including evidence of imminent action, if not previously
provided, at this interview. This interview will take place when all contacts regarding
financial information related to the Consent Forms have been collected.
All issues of transportation, for the personal interview, will be discussed during the
telephone interview. The applicant and Community Trust Fund staff will meet at a
mutually agreed location, taking into consideration their residence location. The
Community Trust Fund staff will provide a mobile service, whenever possible.
✓ A repayment schedule is worked out between the Community Trust Fund staff and the
applicant. If approved, a meeting with the creditor, the applicant, and CTF staff is
conducted, if necessary.
✓ The creditor and applicant agree to the terms of the "Minutes of Settlement" including
cessation of legal proceedings.
ORGANIZATIONAL MODEL PAGE 3 AUGUST 17, 1999
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............. .
.......... ......
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✓ The "Minutes of Settlement" are signed.
✓ The paperwork is sent by staff to the Community Trust Fund Advisory Committee for
review.
✓ The Community Trust Fund Advisory Committee reviews the application and makes a
decision.
✓ If approved, the CTF staff issues a cheque to the creditor and the client is informed.
✓ If declined, the client is informed and advised in writing of the decision, and that any new
information should be forwarded for a further review. There is no right to appeal.
✓ The referring agency is informed of the outcome, in writing.
✓ If the client defaults on the repayment schedule, the Community Trust Fund staff will
attempt to contact the client to remind them of their obligation. If unable to contact or
desired results are not produced, the CTF will (a) recommend forgiveness, or(b)take
further appropriate action.
Criteria for a Forgivable Loan
✓ A change in circumstances of a Community Trust Fund recipient
✓ these changes may include:
Income
employment status
family status
marital status
medical situation
✓ All requests for loan forgiveness and/or recommendation from the Community Trust
Fund staff must be referred to the Community Trust Fund Advisory Committee for
approval.
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ORGANIZATIONAL MODEL PAGE 4 AUGUST 17, 1999
I
EMERGENCY SHELTERS MONIES
Policy and Procedures
Introduction
Seven emergency shelters for homeless persons are located within The Regional Municipality of
Durham. These shelters vary in the clientele they serve and location. They are available in the
municipalities of Clarington (1), Oshawa(4) and Whitby(2). In the past, persons would travel to
the location of the shelter to be temporarily housed until permanent housing was located. This
was particularly problematic for those residing in the north and west areas of the Region, where
there is an absence of emergency shelters. The following new initiative has addressed this
deficiency.
Community Needs
The Regional Municipality of Durham covers a wide geographical area including eight diverse
municipalities. These municipalities vary in composition from urban, suburban, industrial and
rural with unique community needs. This characteristic, along with Durham's proximity to
Toronto, has resulted in rapid growth in the residential, industrial and commercial sectors in the
past decade. This has led to a growth in population in all municipalities. Even though Durham
Region continues to expand, the community resources have not been able to respond to the
population demands.
As a result, persons who require emergency shelter have, in the past,been turned away for two
reasons:
(1) lack of an available beds because the shelter was full to capacity; and
(2) due to special circumstances, i.e. unstable individuals
The community resources have not been able to respond to the population demand. Therefore,
persons requiring emergency shelter have been referred to other municipalities due to unavailable
space at our shelters. This puts an increased demand on other municipalities who should not
have to shoulder Durham's inadequacies.
The second reason for not accepting persons into an emergency shelter would include behavior
that would jeopardize the safety of the other residents. Examples would include being
intoxicated or using drugs; the person may require professional medical treatment; an individual
is deemed ineligible by the Social Services Department; or for any other reason that may be
deemed by the Executive Director or designate. This new initiative under the Provincial
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Homelessness Initiative Fund (PHIF) will assist those who are in need of emergency shelter even
when the shelter is full to capacity.
ri.
Distribution of Monies to Shelters
I
The Emergency Shelters Monies are distributed to each emergency shelter(7) in Durham Region
on the basis of their maximum bed capacity. These monies are to be used when a particular
shelter is full to capacity and there is no other suitable emergency shelter bed available in
Durham Region.
There may be special circumstances when a shelter may use these monies even though they are
not full to capacity. These circumstances include a person who would be at risk due to a physical
disability such as visually, or physically impaired. In these circumstances the shelter may not
have safety features such as a wheelchair ramp,bathrooms for the disabled,handrails, or stairs
which make access to various areas in the shelter difficult or unsafe.
The monies distributed to each shelter can be brought forward to the following fiscal/calendar
year, if monies are remaining. However, this information must be communicated to the
Community Services Coordinators as soon as possible to document concise financial records.
The Shelter Administrator or Director has the discretion to include these funds with their normal
operating funds or to set up a separate budget for this initiative. The accurate record keeping and
dispersment of funds is of prime importance, with a reconciliation of expenses versus funds at
year-end.
Recording Procedures
The shelter staff will retain an ongoing record of expenses when utilizing these funds. The
record will include the date, cost, name and address of motel, and transportation and food costs
where appropriate. The shelter will provide a copy of their `Emergency Shelter Monies Expense
Form' to the Community Services Coordinators on a monthly basis. The shelter will also inform
the Community Services Coordinators when or if their allocation has run out. If this situation
develops, the Durham Advisory Committee on Homelessness (DACH) will address this issue at
their next committee meeting. DACH must authorize additional monies to a shelter if, and when,
their funds are exhausted. Until authorization is received, the shelter is responsible for all
additional expense related to this initiative.
The shelter has the right to use the monies in a reasonable and fiscally responsible manner until
the monies allocated have been exhausted. For reference purposes, a reasonable cost for a motel
is considered an amount of$55.00 to $65.00 per night. It is recommended that the shelter worker
check with the two authorized motels, the Canadiana and the Royal Motel in Whitby, to reserve a
room. If these are unavailable, or not within reasonable distance from the shelter, the worker will
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locate a motel elsewhere. The worker has the flexibility to locate a motel in close proximity to
the shelter, prior to searching outside the Region.
Extreme Distance from Shelter
Persons contacting the shelter from a considerable distance will be encouraged to remain in the
area, if that is their preference. Similarly, the worker will suggest the person remain with friends
or relatives for the night, if possible. In these situations, the shelter worker would complete an
assessment on the telephone with respect to the level of danger the person is in. In situations
regarding woman abuse and the call is from the residence, the police would be contacted to
remove the perpetrator from the premises. In this case, the woman would be able to remain in
the home for the night. This would allow staff time to make other arrangements.
However, if the person feels at risk and the shelter worker assesses this is the case, the police
would either escort the person to a motel or arrange for a taxi service to take her to a safe
location. The shelter staff would contact the motel and confirm the arrangements. The following
workday the shelter staff would make arrangements for the Department of Social Services to
assess the person for eligibility. The caseworker will meet the person at their motel to complete
the assessment. At this time, a decision would be made whether to remain at the motel or to
travel to the shelter.
In cases where the person requires meals, they will be connected with a restaurant and/or
coffeehouse where agreements have been prearranged. This would permit the person to have
meals, which would be billed to the shelter. Lunch for school children would also be obtained
from this location.
Alternatively, if the person does not feel safe in a motel and prefers to remain at the shelter,the
worker will make transportation arrangements. In cases where the shelter is full and there are no
other suitable beds available, staff may determine to have a `stable' resident remain at a motel
instead of the person in crisis. This decision is at the discretion of the staff and the Emergency
Shelter Monies could be used in these cases.
The shelters in the Municipality of Durham Region are:
age
Name of Shelter Address Clientele Ages
The ARK, Durham 15 Division Street Single Youth Ages 16—21
Region Youth and Oshawa, ON
Shelter Support L 1 G 5L7
571 -5161
Bethesda House PO Box 82 Abused Women and All ages—
Bowmanville, ON their children children up to
L 1 C 3K8 age 16.
623 - 6045
Colborne Community Crisis Services Persons clinically Ages 16 and
Services Whitby, ON assessed with a up
666—0483 mental illness
Cornerstone Community 133 Simcoe Street Single Men Ages 16 and
Association Durham Inc. South up
Oshawa, ON
L1H 4G8
433 —0254
Denise House, Sedna Oshawa Centre Postal Abused Women and All Ages—
Women's Shelter and Outlet their children children up to
Support Services Inc. PO Box 30560 age 17
Oshawa, ON
L1J 8L8
728-7311
The Muslim Welfare 425 Dundas Street East Singles, Single parent All ages
Home for Needy Women Whitby, ON mothers and children, Children up to
and Children L1N 2T2 in tact families, i.e. age 21
665 —0424 father and mother are
able to stay, no single
fathers with children
The YWCA 33 McGrigor St. Single parent All ages
Oshawa, ON mothers and children Children up to
L1H 1X8 age 17
576-8880
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Procedure
I
When a person calls requiring emergency shelter the staff is to ensure they are not in any
immediate danger. When the caller indicates there is no imminent danger, the shelter worker
should suggest they stay with family or friends and call the next day. This would permit the
shelter staff time to accommodate the person the following day.
When personal safety is a concern and they have no other recourse, the worker will make
arrangements for the client(s) to come to the shelter. The person will be encouraged to obtain his
or her own transportation, if possible. If this is not an option, the shelter staff will arrange for a
taxi service to bring them to the shelter. The use of a taxi service is recommended when it is a
reasonable distance to the shelter. Once the client has initiated contact, the shelter worker will
check with all the other suitable shelters in the Region for an available bed.
When it is confirmed that all other suitable emergency shelters are also full, the shelter worker
will record, in their appropriate book, the shelters name, the workers name, the date and time
called.
When the client is brought to the shelter by taxi, the worker will obtain a receipt for the expense,
record this amount under transportation for the Emergency Shelters Monies financial records and
retain the receipt.
The worker will have the client complete an Application Form(Form IA- pink form), when
suitable. The worker will explain that the shelter is full and that they will be sent to a motel for
the night, which has been authorized by Social Services.
It is recommended that the shelter worker check with the two authorized motels, the Canadiana
and the Royal Motel in Whitby, to reserve a room if deemed appropriate. If these are
unavailable, or not within reasonable distance from the shelter, the worker will locate a motel
elsewhere. In either case, it is preferable to locate a motel in the Region prior to searching
outside the Region.
The client will be provided with a letter to be given to the motel management for reimbursement
of cost. The worker will ensure that the motel will accept the letter for future payment when
requesting occupancy availability.
The shelter worker may provide breakfast items to the client(s) to take to the motel that does not
require cooking, such as:juice, Danish, muffins, etc., if available. Otherwise, arrangements will
be made at a local restaurant for meals. In cases where the motel is close to the shelter, the
client would return to the shelter for meals. The shelter staff can also make arrangements for
dinner with St. Vincent's Kitchen (Oshawa shelters only), if it is in close proximity to the motel.
Page 5
The worker will advise St. Vincent's Kitchen when sending more than two individuals for a
meal.
All costs and accompanying receipts are to be recorded in the finance book of the Emergency
Shelters Monies. Any damages brought on by the shelter client, or acquaintance, to the motel is
the responsibility of the shelter. The Community Service Coordinators cannot be held
responsible or the PHIF monies cannot be used for repairs of any kind.
The following business day the shelter worker will call Social Services (Mr. Paul Cloutier),
(905) 721-6182, to advise the office of the details. The Social Services administration office will
refer the shelter staff to the appropriate worker to ensure they meet the eligibility criteria.
The shelter worker will check each day with other shelters for availability, and transfer motel
residents to a shelter as soon as possible. The shelter worker will maintain a list of motel
residents on a separate sheet in the appropriate book. The worker will ensure that at the earliest
possible time the client will be transferred from the motel to the shelter, as soon as space is '
available.
The client(s)will be listed on the appointment sheet for the Social Services caseworker on the
appropriate day. Advise the client when they have an appointment with the Social Services
caseworker, who can determine their eligibility and a Personal Needs Allowance(PNA). Clients
will be advised that if they choose not to keep appointments with the on-site worker their motel
residency could be cancelled.
The shelter worker will advise the client(s) of their appointment with the Social Services worker
at the shelter. The shelter worker will also assist the client in locating appropriate housing and to
complete an application with the Housing Access Centre(HAC).
To reduce transportation costs,more than one family may share a taxi to a motel in order to
maximize the taxi space. For example: a mother with one child and a mother with two children
could use one taxi. Each client living temporarily at a motel will have the same privileges as any
other resident of that shelter.
This policy and procedure will be in effect between the emergency shelters and Social Services
only when the emergency shelters are full, or under special circumstances as described earlier.
This policy will terminate when the Emergency Shelters Monies have been exhausted for that
particular shelter,unless authorized otherwise by the Durham Advisory Committee on
Homelessness.
HousingNpolicy shelters rev
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WORKING TOGETHER
ON HOMELESSNESS
Mission Statement
Using a nontraditional approach, we will provide facilities,
support and advocacy to respond to the issues of homelessness
and isolation in our communities
Objectives
To identify and adjust to the needs of the homeless and to those at
risk in consultation with community stakeholders.
To coordinate efforts to increase accessibility to existing services.
To promote the development of services that include support,
health, nutrition, housing, personal safety and other identified
needs.
To develop awareness and creative alternatives.which engage and
enhance community relationships and improve the quality of life.
To implement long-term strategies that address the ever changing
needs of our diverse communities.
i
oil
Municipality of Clarington
Planning and Development Department
A N N. .. I U- A... L R EP,,.,, R; T
INTRODUCTION
The purpose of this annual report is twofold—to review the activities of the Department in
1999 and to provide an overview of the work program for 2000.
1999 was a year of transition for the Planning and Development Department. With Mr.
Wu's appointment as Chief Administrative Officer in December of 1998, I assumed the
dual role of Acting Director and Manager of Community Planning. Following my
appointment as Director, June l'`, 1999, Bin Newell was selected as the new Manager of
Community Planning commencing in October. I look forward to her valuable contribution
to the Department.
The major accomplishments of 1999 were:
• Approval of the Durham Planning Director's Report on a new Planning System for
Durham Region
• Comprehensive review of residential parking policy
• Substantial progress on a new zoning by-law for the Municipality
• Resolution of Port of Newcastle issues including the additional dedication of
waterfront parkland and the remaining portion of the Wilmot Creek Marsh
• Substantial work on a resolution of the referral by the aggregate industry of
environmental and aggregate policies in the Official Plan
• Completion of the Urban Design and Transportation Study for the West Bowmanville
Main Central Area and West Bowmanville Gateway
• 90% completion of the Foster Creek Sub-Watershed Study
• Approval of the Paula Lishman International fur garment factory by the Ontario
Municipal Board
• Approval of Referral#3 to the Clarington Official Plan by the Ontario Municipal Board
• Establishment of the Advisory Committee for the Samuel Wilmot Nature Reserve.
• Blue Circle Community Relations Committee is functioning effectively fostering a
climate of better understanding
• Development of a Planning Department intranet to provide quick information access
Planning staff also made significant work contributions to corporate wide projects
including:
• Development charges by-law
• Implementation up to the pilot phase of the MAP (Municipal Application Partnership)
GIS system
Applications and projects are prioritized in a case management process in order to address
municipal priorities. In 2000, there will be strong push to complete many of the projects
ident' this report prior to the summer recess.
06g Dav J. Crome
Director of aruung and Bevel
1999 ANNUAL REPORT
TABLE OF CONTENT
1. DEPARTMENTAL STRUCTURE ...................................................................................................................1
1.1 RESPONSIBILITIES.............................................................................................................................................. 1
1.2 ORGANIZATION.................................................................................................................................................. 1
2. PLANNING SYSTEM REVIEW.......................................................................................................................2
2.1 LOCAL OFFICIAL PLAN AMENDMENT EXEMPTIONS..........................................................................................2
2.2 DELEGATION OF PLANS OF SUBDIVISION/CONDOMINIUM AND PART LOT CONTROL BY-LAWS......................2
2.3 DATA COLLECTION AND ANALYSIS...................................................................................................................2
3. STUDIES AND RESEARCH.............................................................................................................................3
3.1 COMPLETED PROJECTS.......................................................................................................................................3
3.2 ONGOING PROJECTS...........................................................................................................................................4
3.3 FUTURE PROJECTS..............................................................................................................................................6
4. DEVELOPMENT REVIEW..............................................................................................................................7
4.1 PLANNING APPLICATIONS..................................................................................................................................7
4.2 AGREEMENTS.....................................................................................................................................................8
4.3 PERMITS AND CLEARANCE LETTERS.................................................................................................................9
4.4 ONTARIO MUNICIPAL BOARD............................................................................................................................9
5. COMMUNITY DEVELOPMENT....................................................................................................................9
6. OTHER PLANNING FUNCTIONS................................................................................................................11
6.1 PUBLIC ENQUIRIES........................................................................................................................................... 11
6.2 INTERGOVERNMENTAL LIAISON...................................................................................................................... 11
6.3 STREET NAME AND MUNICIPAL ADDRESS...................................................................................................... 12
7. SUPPORT SERVICES AND OTHER FUNCTIONS...................................................................................12
7.1 GEOMATICS GROUP......................................................................................................................................... 12
7.2 ADMINISTRATIVE SERVICES............................................................................................................................13
7.3 SCHOOL CROSSING GUARD PROGRAM............................................................................................................13
7.4 REAL ESTATE................................................................................................................................................... 14
7.5 SERVICES TO OTHER DEPARTMENTS............................................................................................................... 14
8. INFORMATION TECHNOLOGY AND COMMUNICATIONS..............................................................14
8.1 AUTODESK MUNICIPAL APPLICATION PARTNERSHIP......................................................................................14
8.2 PLANNING INFOSOURCE.................................................................................................................................. 15
1999 ANNUAL REPORT PAGE 1
1. DEPARTMENTAL STRUCTURE
1.1 Responsibilities
The primary responsibilities of the Department are as follows:
• to develop and recommend planning policies to Council in order to manage the
future orderly growth and development of the Municipality;
• to review and make recommendations to Council and other decision-making
authorities on development applications; and
• to implement the policies,by-laws and directions of Council.
Planning staff must adhere to the various Provincial Legislation which govern and
regulate how planning services are to be carried out by municipalities. The key
legislation is the Ontario Planning Act. Other applicable legislations include the
Condominium Act, the Municipal Act, Development Charges Act, and the
Environmental Protection Act.
1.2 Organization
The Community Planning Branch and the Development Review Branch undertake
most planning functions. Each branch is comprised of a Manager and four (4)
planners. Planning technicians, geomatic technicians and clerical staff supports the
two planning branches. Planners are interchanged between branches depending on
the workload and each planner's specialization.
Planning and Development Department
Organization Chart - 2000
DIRECTOR OF PLANNING AND DEVELOPMENT
D.Croma
MANAGER OF COMMUNITY PLANNING MANAGER OF DEVELOPMENT REVIEW ADMINISTRATIVE ASSISTANT
B.Newell L.Taylor J.Paseoe
SENIOf3,.'._NER LQR PL''"_N_ER ;� •�.,
?'`�Sz iyS�'•CrP .. .
�`S kq�. .PLANNING ' ;c q Rq •� R I G D
TECHNICIAN J,• �y-•'q.,Holy`,'...,,
I.Dek(Jng " E.Beliey S Ashton: 27 Part time
Vtnet
GEGMATIC
TECHNICIAN
G..fra's�atu�rr.
STAFF COMPLEMENT
NON UNIM
1S UNION�$
27 PART TIME
JANUARY,2000
i
1999 ANNUAL REPORT PAGE 2
2. PLANNING SYSTEM REVIEW
The Durham Planning Directors commenced a review of the planning system in
Durham Region in 1998 with the goal of developing a more adaptive, streamlined,
flexible and continuously improving planning system. This culminated in a Phase 1
report dated February 11, 1999. All area municipalities and the Region of Durham
adopted the recommendations of that report. The phase 1 recommendations would
lead to a delegation of many development approval functions to the area
municipalities. The issues of data collection and analysis, studies and policy
formulation were left to a subsequent phase of the process.
2.1 Local Official Plan Amendment Exemptions
With the adoption of the report in April, 1999, the Planning Review Team
established the first working group on Local Official Plan Amendments. A staff
member participated on the Working Group that had the task of developing the
revised procedures standardized across the Region. On November 18, 1999,
Regional Council requested that the Minister of Municipal Affairs and Housing for
authorization to implement the exemption process. The Minister's approval is
anticipated early in 2000.
2.2 Delegation of Plans of Subdivision/Condominium and Part Lot Control By-
laws
In November, a Work Group was established to develop the detailed procedures for
the delegation of the Region's approval powers for plans of subdivision, plans of
condominium and Part Lot Control by-laws. The Manager of Development Review
is representing the Municipality. The Work Group will report to the Planning
Directors in April and May. The goal is to have a final report to Regional Council
by June 2000.
2.3 Data Collection and Analysis
The Durham Planning Directors are proceeding slowly with the Phase 2 of the
Planning System Review. The two initial projects are as follows:
Building Permit Data
A Work Group has been established to review building permit data
collection. The goal is to develop common standards for data collection so
that building permit data can be readily assembled and analyzed. This task
is complicated given each municipality's current approach, computer
software and staff resources.
i
1999 ANNUAL REPORT PAGE 3
Digital Orthophoto Mapping
A Work Group has been established to review cooperative purchase or
licensing of orthophotos for various GIS systems. To date, each
Municipality has been followed different paths and not necessarily achieved
the economies of scale that can result from working together.
Clarington staff are participating in both of the data collection work groups.
3. STUDIES AND RESEARCH
3.1 Completed Projects
Clarington Official Plan Referrals and Deferrals
Two referrals of the Clarington Official Plan proceeded to the Ontario Municipal
Board in 1999. Referral #3 by Courtice Heights was settled by the Municipality
and the developer but a full hearing was conducted to hear the objections of a
resident. A favourable decisions to the Municipality was rendered.
Two related deferrals of the Clarington Official Plan by Laidlaw Waste Systems
(assumed by Walter and James Hale) were dealt with through a modification
approved by the Region of Durham.
Residential Parking Study
At Council's request, staff undertook a comprehensive review of parking problems
in residential areas resulting from reduced lot frontages and increasing car
ownership. The report identified six strategies: improving communication,
improving enforcement, revised on-street parking regulations, improving
subdivision design, improved lot layout, and revisions to street design standards.
Comprehensive zoning changes were implemented and the on-street parking by-law
was amended.
Emily Stowe Neighbourhood Design Plan
Emily Stowe Neighbourhood is bounded by Prestonvale Road on the west, the
Black Creek on the North,Trulls Road on the east and a future collector road on the
south. The neighbourhood design plan was approved on November 17, 1999 and
subsequently a plan of subdivision was brought forward for approval.
1999 ANNUAL REPORT PAGE 4
Glenview Neighbourhood Development Plan
Glenview Neighbourhood is bounded by Trulls Road on the west, the former urban
limit on the north, Courtice Road on the east and Highway No. 2 on the south. A
neighbourhood design plan was approved on June 15, 1999 and subsequently the
Black Creek Developments plan of subdivision was brought forward for approval.
Urban Design and Transportation Planning Study
Bowmanville West Main Central Area and the West Bowmanville Gateway
In May of 1999 Council approved "Urban Design Principles and Guidelines for the
Bowmanville West Main Central Area and the West Bowmanville Gateway". The
study by Urban Strategies Inc. and Totten Sims Hubicki assessed the transportation
impacts of the proposed land use changes in the Bowmanville West Main Central
Area and the development of the West Bowmanville Gateway. Urban design
guidelines were prepared to guide development and integrate the two areas. The
plan focuses on integration of land uses through streetscape treatment and
development of a quality pedestrian environment and provides urban design
standards for various land use'precincts'.
Port Granby Low Level Radioactive Waste Site
The Planning Department reviewed a number of technical documents prepared by
the Port Granby Low Level Radioactive Waste Advisory Committee regarding
storage options for the waste at the Port Granby site. Staffs analysis and report on
the technical documents assisted Council in recommending a preferred storage
option for the waste to the federal government. Staff also assisted in the writing of
a submission to the federal government regarding compensation for hosting the low
level radioactive waste storage site.
3.2 Ongoing Projects
New Zoning By-law
Work on the preparation of a new Zoning By-law to implement the Clarington
Official Plan is progressing well, with much effort focused on simplifying both the
text and the zoning maps. More detailed planning analysis has been required for
historic portions of urban areas than originally anticipated. Staff changes and other
work commitments have made it difficult for staff to commit sufficient time to
complete the by-law. Recent changes to provincial regulations which require the
Conservation Authorities to redefine hazard limits has further delayed the
preparation of the zoning maps. A draft of portions of the new zoning by-law for
Bowmanville, Courtice and Newcastle Village will be released in early May with
nuhlic infnnation-centres-being-held-shortly-thereafie .
1999 ANNUAL REPORT PAGE 5
Clarington Official Plan-Deferrals and Referrals
Referral#S
Extensive negotiations were held with the Aggregate Producer's Association
of Ontario and other parties, including Save The Ganaraska Again (SAGA),
to resolve the APAO's referral of the Official Plan's policies regarding the
natural environment and aggregate resources. Significant modifications to
the Plan's policies have been proposed that address the APAO's concerns
while protecting the natural environment, in particular the Ganaraska Forest.
It is anticipated that an Official Plan Amendment for the proposed policies
will be brought forward for approval by March.
Deferrals
The Region of Durham deferred making a decision on a number of issues in
the Clarington Official Plan to allow for further study. These issues will be
addressed as staff resources permit.
Wilmot Creek Watershed Study
Planning Department staff, together with the Ganaraska Region Conservation
Authority, initiated work on the Wilmot Creek Watershed Study. The Study is an
important tool in ensuring that land use decisions will maintain the ecological
health of the watershed. A Background Report has been prepared and the first
Public Information Centre is scheduled for February 2000.
Implementation of Westside Marsh/Blue Circle Agreement
The Principles of Understanding between the Municipality and Blue Circle Cement
required a number of action steps including the construction of the bridge to link
Cove Road to Cedar Crest Beach Road. Planning staff settled terms of reference
for an environmental management study and assisted the solicitor in the preparation
of a management agreement. Planning staff will continue to be involved in the joint
study to development a management plan.
Land Acquisition Plan
Staff are reviewing municipal land acquisition requirements to better prioritize
future spending allocations. The Official Plan, the 10 year capital forecast prepared
for the Development Charges By-law and the Waterfront Study serve as guiding
documents. The Plan will be forwarded in the first quarter of 2000.
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1999 ANNUAL REPORT PAGE 6
3.3 Future Projects
Courtice Highway No. 2 Corridor and Main Central Area Study
The Planning Department in co-operation with the Public Works Department and
the Region of Durham propose to commence work on this 2 year study. The study
area extends from Townline Road to Hancock Road and includes Special Policy
Area F and Courtice Main Central Area as identified in the Clarington Official
Plan. The main purpose of the study is to identify strategies that would transform
Courtice Highway 2 into "main street" and to develop a detailed secondary plan for
the Main Central Area.
Worden East Neighbourhood Design Plan
Referral #4 was settled on the basis that the Municipality would complete a
Neighbourhood Design Plan to determine the location of the separate school and
the road network. In order to complete the plan by June and due their knowledge of
the existing infrastructure, D.G. Biddle and Associations was retained allowing
staff time to address other priority issues.
Foster Creek Subwatershed Study and Foster Neighbourhood Environmental
Impact Study
The Study was initiated as a result of proposed residential development in the
Foster Neighbourhood of Newcastle Village. It is being funded primarily by the
development proponents. The study will identify the natural heritage features,
functions and linkages within the subwatershed, and provide recommendations for
land use development, stormwater management and rehabilitation of the
subwatershed. An Environmental Impact Study for the proposed development lands
is being undertaken concurrently with the subwatershed study. A draft report will
be released early in 2000.
Clarington Waste Processing Centre Landfill Proposal
A Council resolution was prepared indicating support for having the landfill
proposal subject to the Environmental Assessment Act. Comments on the draft
Terms of Reference for the Environmental Assessment report are also being
prepared. The status of the proposal continues to be monitored and may require
staff resources in 2000.
Westside Marsh Management Plan
The Conservation Authority and the Municipality of Clarington will commence
around the remaining Westside Marsh and Bowmanville Marsh complex. No date
has been scheduled to commence this study until other priority work is completed.
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1999 ANNUAL REPORT PAGE 7
Brookhill Subwatershed Study
Work commenced on this study in 1999 at the request of a major developer. Terms
of reference were prepared and the project was tendered. After selecting a
successful bidder, the development group was not able to forward their funding
commitments within the specified timeframe. Given the lack of funding and other
workload priorities, staff informed the development group and the consultant, that it
would not proceed in 2000. It will be rescheduled for 2001.
4. DEVELOPMENT REVIEW
4.1 Planning Applications
The Development Review Branch under the management of Larry Taylor is
responsible for the implementation of the various statutory provisions of the
Planning Act. Applications which have a major policy significance, are handled by
the Community Planning Branch or appropriate planners in both branches would
work as a team.
Applications are processed in accordance with the requirements of the Planning Act
which includes public meetings and circulation to various agencies. Applicants are
encouraged to consult with staff prior to submitting an application to ensure that all
the required information is provided. Incomplete supporting studies results in
delays in processing. Staff work with the applicant to resolve the various issues
raised from the initial circulation. Where environmental impact studies are
required, staff utilize the Municipality's roster of consultants to undertake this work.
Application processing time varies due to the complexity of the application,
timeliness of the applicant to respond to agency requirements and the staff resource
priorities.
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Applications have remained relatively constant over the last four years with a
noticeable increase in site plan activity for commercial and industrial activity lately.
Plalffling AplWca6ns.Received 19P6 1997
Official Plan Amendments 17 19 , 9 5
Rezoning 44 47 32 43
Site Plan 28 41 40 55
Plans of Subdivision 3 2 2 4
Minor Variance 44 57 68 67
Land Severance 66 72 59 66
Part Lot Control 7 8 11 8
1999 ANNUAL REPORT PAGE 8
Some of the more significant applications considered in 1999 were the following:
• Paula Lishman International Ltd. fur garment manufacturing facility(O.M.B.)
• Courtice Heights plans of subdivision for 261 residential units in Hancock
Neighbourhood(O.M.B.)
• Black Creek Developments Ltd. 115 unit subdivision in Glenview
Neighbourhood
• 708545 Ontario Ltd. 241 unit subdivision in Emily Stowe Neighbourhood
• Revisions to the Port of Newcastle plans of subdivision
• Oshawa's Harmony Power Centre amendment
• West Bowmanville Gateway commercial plan of subdivision
Site Plan approvals
• Orono Arena Expansion
• Mul Tech Industrial
• Abzac Inc. Industrial-manufacturing and warehousing
• New Elementary School-Bowmanville
• St. Joseph's School Expansion-Bowmanville
• Faith United Church-Courtice
4.2 Agreements
Planning staff co-ordinates with other departments in the preparation of and
monitoring subdivision agreements. The conditions imposed by the Municipality
(as well as those of other governmental agencies) are incorporated into the
Municipality's subdivision agreement. This agreement is then registered on title
prior to the issuance of any building permits.
Once the agreement has been prepared and registration takes place, planning staff
oversee the implementation of the various components of the agreement. The
administrative and monitoring process starts with the commencement of the first
stages of construction and the issuance of building permits to the final completion
of all the works and the issuance of final occupancy permits for the dwelling units.
Staff ensure that all financial obligations required by the agreement are received
before development proceeds.
Site plan approval may be the approval of plans only or may require the preparation
of a site plan agreement. A site plan agreement is less complicated than a
subdivision agreement. It is registered on title and must be monitored to ensure
compliance.
1097 1998
Subdivision Agreements Registered 4 9 7 10
40M Plans Registered 9 6 10 10
_ Residential Units in-Registered-Plans ___ 421 -119 --634 ___821
Site Plan Agreements 31 26 33 32
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1999 ANNUAL REPORT PAGE 9
4.3 Permits and Clearance Letters
Planning staff respond daily to requests for zoning compliance and subdivision/site
plan conformity. This is usually a formal request prior to the completion of real
estate transactions, motor vehicle licensing applications and liquor licence
applications. Staff co-ordinate other departments in preparing a joint municipal
clearance letter within five to eight days. More recently, homeowners have had the
option of title insurance which has lead to a reduction in zoning clearance letters for
resale homes. Other activities undertaken include occupancy permits for residential
dwellings in plans of subdivision, building permit review, sign permits, and
registration of apartment-in-houses. The following table summarizes recent
activity:
Permits and Clearance Letters 1996 r
Zoning Clearance Letters 1756 2108 1928 1639
Subdivision Clearance Letters 370 400 425 398
Occupancy Permits 585 591 593 552
Building Permit Review 3780 1025 1045 1063
Sign Permits 22 51 39
Apartment-in-House Permits 14 82 5
It should be noted that the high level of apartment-in-house registrations in 1998
were submitted during the grace period.
4.4 Ontario Municipal Board
Planning staff assist the solicitor in preparing for the Ontario Municipal Board
hearings and major appeals which involve pre-hearings to scope the issues and deal
with procedural issues. Although on an average, the length of each hearing might
range from one-half day to three days of actual hearing time, consideration time,
effort and preparation is required prior to the actual hearings taking place. Of the
three that staff attended in 1999, the Courtice Heights Developments (an
amendment to the Clarington Official Plan, zoning by-law and subdivision
approval) and Paula Lishman Limited(an amendment to the Region and Clarington
Official Plan, zoning by-law and land division committee) applications each
generated approximately two months of preparation time.
5. COMMUNITY DEVELOPMENT
Local Architectural Conservation Advisory Committee
Isabel Dekking assists the LACAC in their mandate to preserve architecturally or
historically significant buildings. Services include technical advise on Provincial
legislation, municipal policies and heritage designation. In 1999, the Committee
continued to work on a book entitled "Bowmanville: An Architectural and Social
History 1794-1999". They also compiled a list of trades people that undertake
renovations, conducted several educational sessions and hosted a chrictmns hnnca
tour of homes in Tyrone.
1999 ANNUAL REPORT PAGE 10
Healthy Communities Committee
Cynthia Strike is staff liaison supporting the work of the Clarington Healthy
Communities Committee. The Committee has been instrumental initiating
community interest in Valleys 2000, Road Watch, and Risk Watch, and the semi-
annual clean up of the Bowmanville Creek valley.
Samuel Wilmot Nature Area Management Advisory Committee
The implementation of the study's recommendations is underway with the
assistance of the Management Advisory Committee. In 1999, the committee
completed 23 metres of streambank stabilization with funding assistance from the
Ministry of Natural Resources CFWIP Program. In Spring 2000, the Foster
Meadow will be cultivated with wildflower seed stock and barrier plantings along
the creek banks will be planted with $22,000.00 from the Ministry of Natural
Resources. This work will be carried out with the assistance of volunteers, as part
of our Earth Week celebrations. Also, this spring Public Works Department will be
constructing a new parking lot and other entrance features will be created at the foot
of Cobbledick Road. There will be another series of hikes, conducted by the
Management Advisory Committee.
Valleys 2000
The Municipality of Clarington entered into a Memorandum of Understanding with
Valleys 2000 (Bowmanville) Inc. for the development of a trail system and other
amenities in the Bowmanville Creek valley from King Street to the waterfront.
Cynthia Strike is the staff liaison. A Concept Plan for the project was produced and
approved by the Board of Directors. The project is yet to be approved by Council.
In 2000, the Board of Directors plan to develop a Main Trail from King Street to
Baseline Road, create a wetland where a storm water outfall currently exists,
stabilize portions of the streambank, make improvements to the north parking lot,
and the fish ladder.
Under the Memorandum of Understanding, staff is required to assist Valleys 2000
land acquisition, preparing appropriate design and engineering drawings and seek
approval from other agencies.
Blue Circle Community Relations Committee
Cynthia Strike and a member of the Public Works Department provides technical
and administrative support to the Blue Circle Cement Community Relations
Committee. The Committee share information and discuss issues of mutual interest
and issues of concern to residents related to Blue Circle's operation
1999 ANNUAL REPORT PAGE 11
Darlington Generating Station Site Planning Committee
Heather Brooks is the Planning Department liaison on this committee which meets
10 times a year. This Committee examines various site planning and development
issues pertaining to the surplus lands held by Ontario Power Generation.
Millennium Projects Co-ordination
Staff provided assistance to community groups in preparing their applications for
submission to the provincial government under the Ontario Main Street Millennium
Funding Program.
Speaking Engagements
Planning staff speak at various community functions or meetings or host municipal
planning days for students of both elementary and secondary schools on a regular
basis.
6. OTHER PLANNING FUNCTIONS
6.1 Public Enquiries
Staff address numerous enquiries from the public and development industry at the
front counter and over the telephone. Information provided must be timely and
accurate. Professional customer service is the key. The majority of enquiries come
from local residents requesting information on development proposals, checking the
zoning by-law prior to making a real-estate transaction. Many enquiries are from
persons investigating development opportunities or from consultants seeking
technical information.
The two planning technicians handle the bulk of the general enquiries although
every planner is involved to some degree. Planners each deal with enquiries related
to their own development applications.
6.2 Intergovernmental Liaison
The Department reviews and prepares municipal position papers on studies and
initiatives by other governments or agencies. In a number of cases, reports are
presented to Council but at other times, staff will participate in technical
committees or provide direct comments to agencies.
The Director is a member of the Association of Chief Planning Officials of Ontario
and participates in meetings of Planning Directors in Durham Region on a regular
basis.
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1999 ANNUAL REPORT PAGE 12
In 1999,planning staff participated in or commented on the following projects:
• the Greater Toronto Services Board Countryside and Environment staff team
• Aquatic Resources Management Plan for the Bowmanville Creek
• the EAA for the Courtice Treatment Plant
• Communal Services policies of the Region
• Development applications in adjoining municipalities
6.3 Street Name and Municipal Address
All new streets are named and future lots are assigned municipal addresses in the
course of processing subdivision applications. Staff maintains a list of historic
names that are used for naming new streets in accordance with the Regional Street
Name policy.
Considerable effort was expended during 1999 to computerize the master street
name index and to create a municipal address database. The work was part of the
MAP project and was utilized in the new Fire Dispatch system.
The Regional Police Force has requested that the Municipality review a number of
street names and addresses which are problematic for the 911 system. There is a
duplication of a number of street names that occur in various urban areas and
hamlets (eg. King, Church, Mill). This will be a major project given the notice
requirements and the public concerns whenever street names are changed.
7. SUPPORT SERVICES AND OTHER FUNCTIONS
The Planning Department includes support staff for the above-mentioned functions
and also provides various administrative functions for the Municipality. These are
summarized in the subsequent sections.
7.1 Geomatics Group
Two technicians provide support to planning staff in conducting a variety of tasks.
Staff use three main types of software: AutoCAD, Mapinfo (a desktop GIS
software) and Vision MAP (enterprise-wide GIS software) to process, edit and
create spatial data. Various mapping and analysis projects are undertaken by
relating information to spatial locations.
In addition to producing maps or data for planning analysis, the Geomatics group
maintains and updates maps provided for sale to the public. This includes street
maps, development application location maps, zoning and official plan maps. The
Department publishes a Street Index that is updated regularly and used by
emergency services
1999 ANNUAL REPORT PAGE 13
In 1999, the Municipality received its first deliveries of POLARIS parcel mapping
(Province of Ontario Land Registry Information System). The Municipality
receives quarterly updates of changes. A complex process for attaching assessment
roll numbers and addresses to these parcels is being standardized. The parcel
mapping is cost-shared with the Region of Durham. Regional staff utilized the
new parcel fabric to revise and update the centre-line street network that is utilized
in a variety of municipal applications. As noted above, staff spent a lot of time
preparing and undertaking quality assurance work for the municipal address
database.
7.2 Administrative Services
Jane Pascoe, the Administrative Assistant co-ordinates and supervises clerical
support staff. Support services include reception, addressing general inquiries,
secretarial functions for planning staff, purchasing and budgeting for the
Department, and the sale of publications and maps. Clerical staff assist in the
development review process during the circulation and public notice process.
Clerical staff is trained with all operational functions of the Department to provide
relief or back up during peak workloads, illness or vacation. In 1999, two clerical
staff received training in Adobe Acrobat to convert and store planning reports on
the Department's intranet.
7.3 School Crossing Guard Program
The school crossing guard program is administered by Dianne Fernlund who
reports to the Director. The program includes the recruitment of crossing guards,
training, providing replacement equipment, monitoring daily attendance, and
providing for rovers to covers during illness or vacation. There is good liaison with
the schools to addressing evolving problems. With development in Clarington, one
or two additional crossing guards are required annually.
The total complement of adult crossing guards is as follows:
Bowmanville 12
Newcastle Village 3
Mitchell Corners 1
Courtice 8
Newtonville 1
Rovers 2
Total for Municipality 27
1999 ANNUAL REPORT PAGE 14
7.4 Real Estate
As of January 2000, planning staff are assisting the Chief Administrative Officer in
municipal real estate transactions. This function will be guided by the Land
Acquisition Plan currently under preparation. Training is being provided to the
staff member assuming this role. This function will include leasing of real
property, disposal of surplus land and acquisition of lands for municipal purposes.
7.5 Services to Other Departments
The Planning Department provides a variety of services to other municipal
Departments. Building information and population trends are analyzed.
Commercial Profile sheets are maintained on a regular basis on commercial sites in
Clarington. Mapping and graphic services are used by other Departments for
displays or analysis. For example, planning staff prepare graphics for Fire Safety
Week. In 2000, Planning staff will be assisting the Clerks Department in the
revision of poll boundaries.
Three members of planning staff have participated on the Communication
Committee instituted as a result of the Council initiative undertaken at the Fern
Resort. Heather Brooks, Ed Belsey and Susan Ashton also participate on the
various sub-committees.
8. INFORMATION TECHNOLOGY AND COMMUNICATIONS
8.1 Autodesk Municipal Application Partnership
Clarington has partnered with several larger municipalities in Canada that are
developing municipal business applications that would benefit from being spatially
enabled. This is the development of business applications using an enterprise-wide
geographic information system (GIS). The paradigm has changed from a group of
specialists simply providing information to the involvement of every employee with
spatially enable computer software.
The Municipality is moving from smaller desktop GIS systems that currently exist
in Public Works and Planning to an enterprise-wide implementation. Planning staff
has taken the administrative lead with the Director serving as the project manager.
Most departments are represented on the corporate GIS committee but the bulk of
the work has fallen to the Systems Division and the Planning Department.
During 1999, our software vendor SHL Systemhouse sold their GIS division to
Autodesk, a major American software company with specialization in the GIS
business. All arrangements under our existing joint development agreement with
SHL-will-be-maintained to the end of our term in February 2001. The rights for use
ueveloped are mainfainea suRject to an annual maintenance
1999 ANNUAL REPORT PAGE 15
agreement. However, the business relationship is changing from the original
partnership model. Autodesk will be making a major investment in the product and
the partner municipalities having less responsibility for funding new applications,
resulting in more of a client/customer relationship.
The applications being implemented are Property Information System,
Development Tracking System and Roads and Traffic System. Future
implementation may include Request for Service. In 1999, the main achievements
were as follows:
• Server installation completed, security improvements undertaken
• Parcel fabric from Teranet imported and linked to identifiers (eg. roll number,
municipal address)
• Street name and address database completed and imported
• Most property information imported
• Centre-line street network and contour mapping converted to match the parcel
fabric
• Planning development application databases scrubbed in preparation for
importing
• Software upgrades undertaken
• Property System configuration training provided.
Due to a variety of circumstances, training of staff and the pilot project testing were
not undertaken in 1.999. This will commence in the lst quarter of 2000.
8.2 Planning InfoSource
The first phase of the Planning Department's InfoSource is up and running. It is
used by staff on a daily basis. This internal net contains information needed by
staff for dealing with daily tasks including the Official Plan, the Comprehensive
Zoning By-law, municipal guidelines, statistics, procedures, all planning reports
and minutes for 1998 and 1999, and an on-line version of the Municipal Street
Index. The proof-of-concept stage was completed in November. New information
is posted daily for use by planning staff. Three clerical staff have been trained in
HTML and Adobe Acrobat software. Enhancements to the site will be provided as
time permits.
DEVELOPMENT APPLICATIONS FOR
PUBLIC MEETING UNDER THE PLANNING ACT
GENERAL PURPOSE AND ADMINISTRATIVE COMMITTEE
MEETING DATE: MONDAY,JANUARY 31,2000
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The purpose of today's Public Meeting is to provide the opportunity for you, the general public, to
voice your viewpoints or comments on the applications as submitted by various property owners.
The procedure for the Public Meeting is as follows:
1. I will give you a listing of the order of the applications that will be heard today.
2. The Clerk will certify the notification requirements of all applications.
3. The Planning Director will provide an explanatory note on each application.
4. For each application, I will ask the objectors to come forward first, then follow by
supporters,with the applicant speaking last.
5. Every person that addresses the Committee is required to enter your full name and
mailing address on the registrar to your right after you spoke.
6. The Municipality is required under the provisions of the Planning Act to advise that
if a person or public body files an appeal of a decision of this Council in respect of a
proposed zoning by-law amendment, official plan amendment or plan of
subdivision and has not made an oral submission at the public meeting or provided a
written submission before the zoning by-law amendment/official plan amendment is
adopted,the Ontario Municipal Board may dismiss all or part of the appeal as filed.
7. Today's public meeting process is only part of the public consultation process. As a
general rule, Committee will not make any decision today and will refer the
application back to staff for further processing and review. If you have any
questions regarding the application, please contact the Planning Department for
further information.
8. Staff will prepare a subsequent report on the application for the consideration of
Committee at a later date. We do not know when each of the applications will be
brought back to Council due to many factors such as complexity of the application,
outstanding issues that need to be resolved. In any event, those who have spoken
and left their name on the registrar today will be notified as to when the application
will be brought back for Committee's consideration.
A. The order of applications that will be heard today are: (note to chairperson, this statement is
not applicable if there is only one application.)
1. Application: Rezoning ZBA 99-042
Applicant: Charles Murphy and Susan Stephenson
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DEVELOPMENT APPLICATIONS FOR
PUBLIC MEETING UNDER THE PLANNING ACT
B. Now I would ask the Deputy Cleric to explain how and when notices of today's meeting
were given.
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• The Cleric's Department sent public notice for aWrezoning application 'by first class
mail on or before Thursday December 23, 1999 to all property owners within 120
metres of the subject property in accordance ' e latest municipal assessment
record. In addition, notices were also posted on s iteg prior to Tuesday, January 4,
2000. This notice procedure is in compliance"'Ontario Regulation made under the
Planning Act,
Are there any questions concerning the manner notices were served?
C. Now we proceed to deal with each of the applications.
First, the Director of Planning will describe the purpose and effect of each of the proposed
applications.
1. Application ZBA 99-042
Report No.: PD-008-00
1.1 Director of Planning
a) Applicant: Charles Murphy and Susan Stephenson
b) Location: The subject lands are located on the north side of Highway 2
at the Prestonvale Road intersection in Courtice.
C) Purpose and Effect: The purpose and effect of the application is to rezone
the lands from "Urban Residential Type One (Rl)" to permit a professional
office use.
1.2 Objectors - Is there any person who wish to speak in opposition or to
express any concern regarding this application?
i) Name:
Address:
Concerns:
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DEVELOPMENT APPLICATIONS FOR
PUBLIC MEETING UNDER THE PLANNING ACT
ii) Name:
Address:
Concerns:
1.3 Supporters - Is there any person who wish to speak in support of this
application?
i) Name:
Address:
Comments:
1.4 Applicant: - Is the applicant/agent present? Do you wish to address the
Committee? If so,please come forward.
i) Name:
Address:
Comments:
D. If any person who has not spoken and wish to receive further notice when these applications
are to be dealt with by the Committee in subsequent meetings, please leave your name and
address with the Clerics Department before you leave.
The Public Meeting portion of the agenda is now completed.
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