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MUNICIPALITY OF CLARINGTON
GENERAL PURPOSE AND
ADMINISTRATION COMMITTEE MEETING
JANUARY 17, 2000 -9:30 A.M.
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MUNICIPALITY OF
_ ~arington
ONTARIO
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: JANUARY 17, 2000
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
(a) Minutes of a Regular Meeting of January 3, 2000 301
4. DELEGATIONS
(a) Heidi Traynor, 2292 Boundary Road, R.R. #2, Burketon,
LOB 1B0 - re: Rezoning/Transport Issues
(b) Darlene Charron, 2284 Boundary Road, R.R. #2, Burketon,
LOB 1B0 - re: Rezoning/Transport Issues
(c) Tony Slavin, 29 Lawson Road, Courtice, L1E 2K3 - re:
Report PD-07-00
(d) Diana Eastwood, Firehall Youth Centre, 132 Church Street,
Bowmanville, L1C 1T5 - re: Report CS-Ol-00
(e) David Smith, Firehall Youth Centre, 132 Church Street,
Bowmanville, L1C 1T5 - re: Report CS-O1-00
(fj Bill Fry, Firehall Youth Centre, 132 Church Street,
Bowmanville, L1C 1T5 - re: Report CS-O1-00
5. PUBLIC MEETING
(a) Official Plan Amendment, Rezoning & Site Plan
Part Lot 8, Concession 1, Former Town of Bowmanville
REPORT PD-04-00 -Ontario Independent Crematoriums Limited 501
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET BOWMANVILLE ONTARIO L1C 3A6 (905) 623-3379 FAX 623-4169 RECYCLED V~VER
WEBSITE: www.municipality.clarington.on.ca
G.P.& A. Agenda - 2 - January 17, 2000
6. PLANNING AND DEVELOPMENT DEPARTMENT
(a) PD-04-00 - Official Plan Amendment, Rezoning & Site Plan
Applicant: Ontario Independent Crematoriums Limited
Part Lot 8, Concession 1, Former Town of Bowmanville 601
(b) PD-OS-00 - Management Agreement and Transfer of Lands for
Westside/Bowmanville Marsh Wetland Complex 610
(c) PD-06-00 - Land Division Application
Applicant: Halminen, K & E
Part Lot 33, Concession 3, Darlington, West Side of
Tooley Road, North of Nash Road 616
(d) PD-07-00 - Land Division Application
Applicant: Slavin
Part Lot 35, Concession 3, Darlington, 29 Lawson Road,
Courtice 621
7. CLERK'S DEPARTMENT
(a) CD-04-00 - Animal Services Monthly Report for the Month of
December, 1999 701
(b) CD-OS-00 - Parking Enforcement Report for the Month of
November, 1999 703
(c) CD-06-00 - Parking Enforcement Report for the Month of
December, 1999 704
(d) CD-07-00 - Appointment of Animal Services Officer 705
8. TREASURY DEPART MENT
(a) TR-03-00 - Tax Matters 801
(b) TR-04-00 - Cash Activity Report -November, 1999 803
(c) TR-OS-00 - Confidential Report
(circulated under separate cover)
G.P.& A. Agenda - 3 - January 17, 2000
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9. FIRE DEPARTMENT
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(a) FD-02-00 -
"Consulting Fees - Central Dispatch" 901 i
(b) FD-03-00 - Monthly Fire Report - December, 1999 904
10. COMMUNITY SERVICES DEPARTMENT
(a) CS-01-00 - Report on Municipal Youth Initiatives 1001
11. PUBLIC WORKS DEPARTMENT
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(a) WD-04-00 - Monthly Report on Building Permit Activity
for December, 1999 1101
12. ADMINISTRATION
(a) ADMIN-07-00 - Architectural Services and Critical Path for
Construction of Main Branch Library and Expansion
of Municipal Administrative Centre 1201
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13. UNFINISHED BUSINESS
14. OTHER BUSINESS
15. ADJOURNMENT
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee January 3,2000
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
January 3,2000 at 9:30 a.m., in the Council
Chambers.
ROLL CALL
Present Were: Mayor D. Hamre
Councillor J. Mutton
Councillor M.Novak
Councillor J. Schell
Councillor C.Trim
Councillor T. Young
Absent: Councillor J. Rowe(on vacation)
Also Present: Chief Administrative Officer, F. Wu
Director of Community Services,J.Caruana
Fire Chief, M.Creighton
Director of Planning and Development,D.Crome
Treasurer, M. Marano
Director of Public Works, S. Vokes
Deputy Clerk, M. Knight Stanley
Mayor Hamre chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
jNo Disclosure of Pecuniary Interest was stated at the meeting.
MINUTES
Resolution#GPA-0 1-00
Moved by Councillor Novak,seconded by Councillor Schell
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THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on December 6, 1999, be approved.
"CARRIED"
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
Pursuant to the Planning Act,the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following application:
(a) Rezoning Application—Part Lot 28,Concession 3, Former Township of Clarke
—Barry Jones on behalf of N. Sidhu and R. Singh.
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G.P. &A. Minutes -2- January 3,2000
PUBLIC MEETING CONT'D.
The Clerk's Department sent public notice for the rezoning application by first class
mail on or before December 3, 1999 to all property owners within 120 metres of the
subject property in accordance with the latest municipal assessment record. In
addition,notices were also posted on the site prior to December 3, 1999. This
notice procedure is in compliance with the Ontario Regulation made under the
Planning Act.
(a) Report PD-01-00—Barry Jones on behalf of N. Sidhu and R. Singh-the
purpose and effect of the application is to rezone the subject lands to permit the
development of a convenience store.
No one spoke in opposition to or in support of this application.
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Barry Jones,Newcastle Drafting and Design,76 Baldwin Street,Newcastle,
L1B 1H1 was present to answer questions from Members of the Committee.
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PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning Appl. Resolution#GPA-02-00
Applicant: Barry
Jones on behalf Moved by Councillor Young,seconded by Councillor Trim
of N.Sidhu&
R.Singh THAT Report PD-01-00 be received;
ZBA 99-040
THAT the application to amend Comprehensive Zoning By-law 84-63 of the former
Town of Newcastle,submitted by Barry Jones on behalf of N. Sidhu and R. Singh
be referred back to staff for further processing and the preparation of a subsequent
report following the receipt of the outstanding agency comments;and
THAT all interested parties listed in Report PD-01-00 and any delegation be
advised of Council's decision.
"CARRIED"
Rezoning Appl. Resolution#GPA-03-00
Applicant:
Petro-Canada Moved by Councillor Schell,seconded by Councillor Trim
ZBA 99-043
THAT Report PD-02-00 be received;
THAT the request submitted by Petro-Canada for the removal of the Holding(H)
Symbol from the subject lands be approved and that the amending By-law attached
to Report PD-02-00 be forwarded to Council for approval;
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THAT a copy of Report PD-02-00 and the Amendment attached to Report
PD-02-00 be forwarded to the Region of Durham Planning Department;
THAT the Amendment attached to Report PD-02-00 be circulated in accordance
with the regulations made under the Planning Act;and
THAT all interested parties listed in Report PD-02-00 and any delegation be
advised of Council's decision.
"CARRIED"
302
G.P. &A. Minutes 3
January 3,2000
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Monitoring Resolution#GPA-04-00
of the Decisions
of the Committee Moved by Councillor Trim,seconded by Councillor Mutton
of Adjustment
December 16/99 THAT Report PD-03-99 be received;
A99/023,A99/065
&A99-066 THAT Council concur with the decisions of the Committee of Adjustment made on
December 16, 1999 for Applications A99/023,A99/065 and A99/066; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for applications A99/023,A99/065
and A99/066, in the event of an appeal.
"CARRIED"
Councillor Trim chaired this portion of the meeting.
CLERK'S DEPARTMENT
( Animal Services Resolution#GPA-05-00
Monthly Report
For month of Moved by Councillor Novak, seconded by Councillor Mutton
November, 1999
THAT Report CD-01-00 be received for information;and
THAT a copy of Report CD-01-00 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
"CARRIED"
Parking Resolution#GPA-06-00
Enforcement
Report for Moved by Councillor Schell,seconded by Councillor Young
j Month of
October, 1999 THAT Report CD-02-00 be received for information;and
THAT a copy of Report CD-02-00 be forwarded to the Bowmanville Business
Centre for their information.
"CARRIED"
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TREASURY DEPARTMENT
No Reports
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G.P. &A. Minutes -4-
January 3,2000
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Councillor Schell chaired this portion of the meeting.
FIRE DEPARTMENT
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Monthly Resolution#GPA-07-00
Fire Report
November, Moved by Councillor Novak,seconded by Councillor Mutton
1999
THAT Report FD-01-00 be received for information.
"CARRIED"
Mayor Hamre thanked all Members of staff and expressed words of appreciation for
all of their efforts towards the preparation for Y2K,especially staff of the Fire
Department.
COMMUNITY SERVICES DEPARTMENT
No Reports
Councillor Young chaired this portion of the meeting. f
PUBLIC WORKS DEPARTMENT
Macourtice Resolution#GPA-08-00
Gardens Sub-
Division, Moved by Councillor Mutton, seconded by Councillor Novak
Phase 1
Plan 40M-1675 THAT Report WD-01-00 be received;and
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THAT the Director of Public Works be authorized to issue a`Certificate of
Acceptance' for the Water Quality Work constructed within Plan 40M-1675.
"CARRIED"
Monthly Report Resolution#GPA-09-00
on Building
Permit Activity Moved by Councillor Mutton, seconded by Councillor Schell
November, 1999 i
THAT Report WD-02-00 be received for information - -
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
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ADMINISTRATION
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Personnel Resolution#GPA-10-00
and Property
Matters Moved by Councillor Schell,seconded by Councillor Novak
THAT Confidential Reports ADMIN-01-00 and ADMIN-02-00 pertaining to
Personnel Matters and Confidential Report ADMIN-03-00 pertaining to a Property
Matter be referred to the end of the agenda to be considered at a"closed"meeting.
"C'ARRTFTI"
304
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G.P.&A. Minutes - 5 - January 3,2000
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ADMINISTRATION CONT'D.
Surplus Resolution#GPA-11-00
Properties
Moved by Councillor Young,seconded by Councillor Mutton
THAT Report ADMIN-04-00 be received;
THAT Council declare the property at 4763 Highway#2,Newtonville to be
surplus;and
THAT staff initiate the appropriate procedures for the sale of this property.
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"CARRIED"
Web Site Resolution#GPA-12-00
"Renovation"
Moved by Councillor Schell,seconded by Councillor Novak
THAT Report ADMIN-05-00 be received for information.
"CARRIED"
UNFINISHED BUSINESS
No items were considered under this section of the agenda.
OTHER BUSINESS
No items were considered under this section of the agenda.
Resolution#GPA-13-00
Moved by Councillor Schell,seconded by Councillor Trim
THAT the meeting be"closed"for consideration of Confidential Reports
ADMIN-01-00 and ADMIN-02-00 pertaining to Personnel Matters and
Confidential Report ADMIN-03-00 pertaining to a Property Matter.
"CARRIED"
Resolution#GPA-14-00
Moved by Councillor Schell,seconded by Councillor Novak
THAT the actions taken at the"closed"meeting be ratified.
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"CARRIED"
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305
G.P. &A. Minutes -6- January 3,2000
ADJOURNMENT
Resolution#GPA-15-00 ,
Moved by Councillor Young,seconded by Councillor Schell
THAT the meeting adjourn at 9:57 a.m.
"CARRIED"
MAYOR
DEPUTY CLERK
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT: PD-004-00
NOTICE OF PUBLIC MEETING Ontario Development
Crematoriums Limited
Ti :E NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider
3 F )posed Official Plan Amendment under Section 22 of the Planning Act, 1990, as amended and a proposed zoning by-law
amendment under Section 34 of the Planning Act, 1990,as amended.
DATE: MONDAY,JANUARY 17,2000
TIME: 9:30 A.M.
PLACE: Council Chambers,Municipal Administrative Centre,
40 Temperance St.,Bowmanville,Ontario
Fb,-proposed official plan amendment(COPA 99-003), as submitted by Ontario Independent
=hl ,ge the land use designation on a parcel of land totalling 0.8 hectares located on Part Lot 8, Concession 1, former own
)f ctowmanville (as shown on the reverse) from "General Industrial Area" to an appropriate designation to permit the
ievelopment of a crematorium,chapel and ancillary uses.
Fh proposed zoning by-law amendment(ZBA 99-035), as submitted by Ontario Independent Crematoriums Limited,would
:hange the zone category on a parcel of land totalling 0.8 hectares located on Part Lot 8, Concession 1, former Town of
3c manville (as shown on the reverse) from "General Industrial (M2) Zone" to an appropriate zone to permit the
le;' lopment of a crematorium,chapel and ancillary uses.
I hII lands in question are also subject to Site Plan Approval Application SPA 99-052.
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ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in
�pt�sition to the proposal. Please note that the time listed below reflects the time at which the General Purpose and
-kd imistration Committee Meeting commences,not necessarily when this item will be considered.
IF YOU wish to make a written submission in respect of the Official Plan Amendment Application, it should be made to Mr.
09 d Crome,M.C.I.P.,R.P.P.,Acting Director of Planning and Development at the Municipal Address given below.
F YOU wish to be notified of the adoption of the proposed Official Plan Amendment you mus t make a written request to the
-'h c's Department of the Municipality of Clarington,40 Temperance Street,BowmanYou i Ont. L1C 3A6.
F A PERSON OR PUBLIC BODY that files an
ff ial plan amendment does not make oral submissions at decision public f meeting Clarington
or C make tlwntten submissions�to
4 icipality of Clarington before the proposed Official Plan Amendment is adopted, the Ontario Municipal to the
iismiss all or part of the appeal. p 1 Boazd may
H PROPOSED Official Plan Amendment text and background materials relating to the proposal are available for
nspection between 8:30 a.m. and 4:30 p.m. (8:00 a.m. to 4:00 p.m. for the months of July and August) at the Planning and
)evelopment Department, Municipal Administrative Centre, 40 Temperance Street,Bowmanville, Ontario or by calling
:ic ird Holy at 623-3379.
DATED AT THE MUNICIPALITY
OF CL ON
Dece er 1999
Patti e, k
Municipality of Clarington
40 Temperance Street
— BOW-MAN-VILLE—, Ontarto L1�3
PLANNING FILE: COPA 99-003
ZBA 99-035
CLERK'S FILE: SPA 99-052
COPA 99-003 ZBA q4—nzs ,,,
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SUBJECT SITE BOWMANVILLE
KEY MAP
LOT 8 LOT 7
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BASELINE ROAD
COPA 99-003 , SPA 99052
502
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DN: PD-004-00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
PUBLIC MEETING
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 17, 2000 Res. #
Report#: PD-004-00 File#: COPA 99-003, ZBA 99-035 By-law#
SPA 99-052
Subject: OFFICIAL PLAN AMENDMENT, REZONING & SITE PLAN APPLICATIONS
APPLICANT: ONTARIO INDEPENDENT CREMATORIUMS LIMITED PART
LOT 8, CONCESSION 1, FORMER TOWN OF BOWMANVILLE
FILES: COPA 99-003, ZBA 99-035 & SPA 99-052
Recommendations:
` It is respectfully recommended that the General Purpose and Administration Committee recommend
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1. THAT Report PD-004-00 be received;
2. THAT the official plan amendment and rezoning applications submitted by Dale &
Lessmann on behalf of Ontario Independent Crematoriums Limited be referred back to Staff
for further processing and preparation of a report subsequent re
Q p pending receipt of all
outstanding comments;
j 3. THAT all interested parties listed in this report and,any delegation be advised of Council's
decision.
1.
APPLICATION DETAILS
1.1 Applicant: Ontario Independent Crematoriums Limited
1.2 Agent: Dale &Lessmann
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1.3 Owner: Municipality of Clarington
1.4 Official Plan Amendment:
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To amend the Clarington Official Plan from "General Industrial Area" to an
appropriate land use designation to permit the development of a
crematorium, chapel, and ancillary uses.
1.5 Rezoning: To rezone the subject lands from"General Industrial (M2) Zone"to an
appropriate zone to permit the development of a crematorium, chapel, and
ancill ajjses.
601
REPORT PD-004-00 PAGE 2
1.6 Site Area: 0.8 hectares (2.0 acres)
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2. LOCATION
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2.1 The subject lands are located on the west side of Haines Street south of the Bowmanville
Cemetery in Bowmanville (See Attachment #1). The property in legal terms is known as
Part Lot 8, Concession 1, in the former Town of Bowmanville.
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3. BACKGROUND
3.1 Council, in consideration of Staff Report ADMIN-23-99, endorsed the applicants filling the
appropriate applications to.develop the subject lands. Accordingly, on December 6, 1999,
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Dale & Lessman, on behalf of Ontario Independent Crematoriums Limited, submitted
official plan amendment, rezoning, and site plan applications to the Municipality of �-
Clarington. The applications seek approval to construct a crematorium, chapel, and
ancillary uses. Attachment #2 conceptually indicates the development proposal. Although
the Municipality of Clarington owns the property, the applicant would lease approximately
0.8 hectares (2.0 acres) from the 4.9 hectare (12.2 acre) holding.
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4. SITE CHARACTERISTICS AND SURROUNDING USES
4.1 The site is currently being used for agricultural purposes. The property is generally flat and
gently slopes towards Soper Creek. There is a tree line along Haines Street.
4.2 Surrounding Uses:
East: Agricultural lands and rural residential
North: Laneway to Glecoff property abutting subject lands to the west and
Bowmanville Cemetery
West: Agricultural lands and Soper Creek
South: Vacant industrial lands
602
REPORT PD-004-00
PAGE 3
5. OFFICIAL PLAN POLICIES
5.1 The Durham Region Planning Department has provided the following preliminary
comments based on preconsultation with the applicant.
The sub' II
sect lands are designated Employment Area within the Durham Regional Official
Plan, which permits various employment-related uses. Section 5.3.5 recognizes that
cemeteries are necessary and essential community facilities. Established cemeteries are
permitted to expand provided they comply with the zoning by-law. The proposed
crematorium represents an accessory function to the established Bowmanville Cemetery,
rendering an amendment to the Durham Regional Official Plan unnecessary. In addition, the
Region will not require an Environmental Impact Study.
The property is identified as having archaeological potential. The applicant will be required
to conduct an archaeological assessment of the subject lands to the satisfaction of the
Ministry of Citizenship, Culture, and Recreation.
5.2 Within the Clarington Official Plan, the property is designated "General Industrial Area".
Section 18.5.8 requires an official plan amendment for the establishment of a new
crematorium. The amendment would examine issues such as:
• Suitability of the location with respect to urban form and compatibility with surrounding
uses
• Ability of the road network to accommodate traffic
• Promoting an orderly extension of urban services
• Impacts on the Natural Features identified on Map C
• Suitability of soil and ground water conditions
• Site design and other pertinent issues
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An official plan amendment application has been submitted for consideration. A copy of the
proposed amendment to the Clarington Official Plan is contained in Attachment#3.
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603
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REPORT PD-004-00 PAGE 4
6. ZONING BY-LAW CONFORMITY
6.1 The subject lands are currently zoned "Agricultural (A) Zone", which does not permit the
proposed uses on the property. Therefore, a rezoning application was submitted for
consideration.
7. PUBLIC NOTICE AND SUBMISSION
7.1 Public notice was given by mail to each landowner within 120 metres of the subject site. A
public meeting notice sign was installed on the lands.
7.2 As of the writing of this report, no telephone inquiries or written submissions have been
received.
8. AGENCY COMMENTS
8.1 The application has been sent to the following agencies for comment.
• Clarington Public Works Department
• Durham Region Planning Department
• Durham Region Public Works Department
• Durham Region Health Department
• Central Lake Ontario Conservation
• Veridian Corporation
• Ministry of Consumer and Commercial Relations
• Ministry of Environment
Other than preliminary comments from the Durham Region Planning Department, no
comments have been received to date.
9. COMMENTS
9.1 The Soper Creek Valley system is shown on the Natural Features Map C of the Official Plan
as a "Cold Water Stream""Hazard Land", with small pockets of"Tableland
Woodlot". An Environmental Impact Study(EIS) is required if a proposal is within 50
metres of a woodlot, cold water stream, or a valleyland. As the proposal is approximately
200 metres from the Soper Creek Valley system, an EIS is not required.
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REPORT PD-004-00 PAGE 5
iThe Durham Region Planning Department has also indicated that an EIS will not be required
through its policies.
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9.2 If the application receives approval, it is proposed that the Municipality of Clarington enter
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into a long-term lease agreement with Ontario Independent Crematoriums Limited for the
0.8 hectare parcel of land.
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10. CONCLUSIONS
10.1 As the purpose of this report is to satisfy the requirements for the Public Meeting under the
Planning Act, and taking into consideration all of the comments received, it is respectfully
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requested that this report be referred back to Staff for further processing and the preparation
of a subsequent report.
Respectfully submitted,
Reviewed by,
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Da ACrome, .0.LP., R.P.P. L� Franklin Wu, M.C.LP., R.P.P.
Director of Planning Development Chief Administrative Officer
RH*DJC*cd
Attachment#1 —Key Map
Attachment#2—Proposed Site Plan
Attachment#3 —Proposed Official Plan Amendment
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Interested parties to be notified of Council and Committee's decision.
David McPhail Paul Morris
Dale & Lessmann Morris Funeral Chapel
Box 73 4 Division Street
Toronto-Dominion Centre Bowmanville, Ontario
Toronto, Ontario L 1 C 2Z1
M5K 1E7
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ATTACHMENT #1
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LOT 8
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® Lands owned by the Municipality of Clarington to be Lease d
to Ontaio Independent Crematoriums Limitd, for Proposed
Crematorium Development.
® Additional Lands owned by the Municipality of Clarington
® Bowmanville Cemetery
ZBA 99-035 , COPA 99-003 , SPA -
99 052 �
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ATTACHMENT #2
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ATTACHMENT #3
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AMENDMENT NO.
TO THE CLARINGTON OFFICIAL PLAN
PURPOSE: The purpose of the Amendment is to permit a crematorium, a chapel
and related uses on a 0.8 hectare parcel of land on Haines Street in
Bowmanville.
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BASIS:
The Amendment is based on an application submitted by Ontario
Independent Crematoriums Inc. on behalf of the Municipality of
Clarington.
ACTUAL
AMENDMENT: The Clarington Official Plan is hereby amended as follows:
i) By adding the following section:
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14.5.2 Notwithstanding Section 14.5.1, a 0.8 hectare parcel
of land located within Parts 5 and 6 of Plan 1 OR-3804
and being Part of Lot 8, Concession 1, former Town
of Bowmanville, shall be used for the purposes of a
crematorium, chapel, and related uses."
ii) By amending Map A3 - Land Use: Bowmanville Urban
Area as shown on Exhibit 111".
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IMPLEMENTATION: The provisions set forth in the Clarington Official Plan, as amended,
regarding the implementation of the Plan, shall apply in regard to this
amendment.
INTERPRETATION: The provisions set forth in the Clarington Official Plan, as amended,
regarding the interpretation of the Plan, shall apply in regard to this
amendment.
608
EXHIBIT
AMENDMENT No. TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN,
MAP A3, LAND USE, BOWMANVILLE URBAN AREA
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" SPECAAL ;..
PoucY O
.0--. AREA E
CONCESSION STREET
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SPECIAL REDESIGNATE FROM"GENERAL Poucy INDUSTRIAL AREA"TO"GREEN SPACE"
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I
609
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 17, 2000 Res. #
I
Report#: PD-005-00 File#: PLN 17.11.1 By-law #
Subject: MANAGEMENT AGREEMENT AND TRANSFER OF LANDS FOR THE
WESTSIDEBOWMANVILLE MARSH WETLAND COMPLEX
FILE NO.: PLN 17.11.1
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-005-00 be received;
2. THAT Council direct that the transfers of certain lands and easements referred to in the
Principles of Understanding between Blue Circle Canada Inc. and the Municipality of
Clarington, as identified in Section 2 of this report be made from Blue Circle to Central
Lake Ontario Conservation Authority; and
3. THAT Central Lake Ontario Conservation Authority and Blue Circle Canada Inc. be
advised of Council's decision.
1. BACKGROUND
On November 3, 1999, Council endorsed Report ADMIN 47-97 regarding the Principles
of Understanding between the Municipality of Clarington and Blue Circle Canada Inc. on
the implementation and the recommendations of the Waterfront Regeneration Trust on
Westside Marsh. The Principles require the transfer of lands and easements to the
Municipality of Clarington or the Municipality can direct the transfers to CLOCA or
another body. Council also approved the preparation of a Management Agreement
between the Municipality and CLOCA for the future public lands identified in the
Principles of Understanding as the WestsideBowmanville Marsh Wetland Complex.
The purpose of this report is to:
• Describe the details of the Management Agreement for the Westside/Bowmanville
Marsh Wetland Complex, for Council's information onLy_;_an
I
610
REPORT PD-005-00 PAGE 2
• Seek Council's approval for directing transfers of certain lands and easements, from
Blue Circle to CLOCA.
2. THE MANAGEMENT AGREEMENT
By-law 97-253 authorized the Mayor and Clerk to execute a Management Agreement
I
with Central Lake Ontario Conservation Authority for the Westside/Bowmanville Marsh
Wetland Complex.
The purpose of the Management Agreement is to define the roles and responsibilities of
both the Municipality and CLOCA in managing the Wetland Complex. In agreeing to
I
transfer the lands received from Blue Circle to CLOCA, the Municipality seeks to ensure
that CLOCA will manage the wetlands with the other lands in their ownership as a single
unit with improved ecological benefits. The main objective of the Management
Agreement is to ensure to the extent reasonably possible by both parties that there will be
no net loss overall in wildlife habitat and vegetation of the present Westside Marsh and
the improvement of the ecological functions of the wetland complex. The highlights of
the agreement are noted below:
• Term
The term of the Agreement will expire on January 1, 2015, with an option to extend it
for an additional five (5)years, provided both parties agree.
• Lands
The lands subject to the Agreement include both the lands to be transferred from Blue
Circle, CLOCA's existing conservation lands (minus the boat ramp lands) and an
unopened road allowance in the Bowmanville Marsh.
• Financial Matters
Blue Circle will contribute either $70,000.00 to CLOCA or $94,500.00 to the Central
Lake Ontario Conservation Fund (CLOCF, for the preparation of an Environmental
Management Plan. The Municipality will contribute $100,000 00 as a Start-up fund
to implement the Plan. CLOCA shall also use reasonable ettuns, to raise necessary
funds to implement the Plan.
At the end of each year, CLOCA shall provide to the Municipality a proposed annual
capital and operating budget and fund-raising strategy to manage—the–w-etland
complex.
r
I
611
REPORT PD-005-00 PAGE 3
• Environmental Management Plan
The Terms of Reference for the Environmental Management Plan have been prepared
and form an attachment to the Management Agreement. The Study will be
coordinated through a Steering Committee jointly chaired by the Municipality and by
CLOCA. The Environmental Management Plan shall be approved by the Council of
the Municipality of Clarington and the Board of Directors for CLOCA. The study
process will commence once funds are received by Blue Circle..
• Implementation of Plan
The Environmental Management Plan will define the roles and responsibilities of
CLOCA, the Municipality, public authorities and the general public in implementing
the Plan.
• Trails
The parties acknowledge the Waterfront Trail, and future connections to other trails,
including the Valleys 2000 project are important recreational features. The EMT will
examine appropriate locations for trail and if it is determined that the waterfront trail
should be relocated, then the parties agree to work tegether to find the appropriate
location and connections.
• Returns of Lands
In the event that CLOCA is disbandoned, the Blue Circle lands will be returned to the
Municipality.
3. CONVEYANCE OF LANDS AND EASEMENTS
The Principles of Understanding require the transfer of various lands and easements
among the parties identified in the agreement. Blue Circle is required to transfer title in
fee simple, certain lands in Westside/Bowmanville Marsh Wetland Complex, to the
Municipality or as otherwise directed by the Municipality. These lands identified as the
"Reconfigured Westside Marsh", the "Marsh Link Area", "Bowmanville Marsh" and
"Bowmanville Valley Lands" are identified on Attachment No. 1. i
I
The Principles of Understanding also provide for the transfer of easements, identified as
Easement Areas C, D-1, D-2 related to the Westside Diversion Area and the dyke, and
Easement Areas G and H related to the Overflow Channel A. These lands are shown on
Attachment No 2.
i
61Z
REPORT PD-005-00 PAGE 4
Municipal Staff anticipated that the lands within the wetland complex and the easements
would be transferred to CLOCA given their role in conservation land management. Now
that a management agreement has been finalized, it is recommended that the Municipality
formally direct that the transfer go to CLOCA.
4. RECOMMENDATION
CLOCA, as conservation land managers, are the logical recipients of the portions of lands
that make up the WestsideBowmanville Marsh Wetland Complex. The easements in
favour of CLOCA are required to ensure that the functions of the diversion channel,
I
overflow channel and dyke are monitored and maintained. Staff recommend that the
transfers of lands and easements discussed in Section 2 of this Report be made to Central
Lake Ontario Conservation Authority.
Respectfully submitted, Reviewed by,
Davi rome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.,
Direc or of Planning &Development Chief Administrative Officer
i
CRS*BN*DJC*cc
January 7, 2000
I
Attachment No. 1 - Lands to be Conveyed
Attachment No. 2 - Transfer of Easements
i
Interested parties to be notified of Council and Committee's decision:
Central Lake Ontario Conservation Authority
100 Whiting Avenue
Oshawa, Ontario
L1H 3T3
Blue Circle Canada Inc.
400 Waverly Road South
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- PERPETUAL EASEMENT AREAS
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615
DN: PD-006-00
THE CORPORATION OF THE MUNICIPALITY OF CARRINGTON
REPORT
Meeting: General Purpose and Administration Committee File#
'Date: Monday, January 17, 2000 Res. #
Report#: PD-006-00 File#: LD 255/99 By-law#
Subject: LAND DIVISION APPLICATION
APPLICANT: HALMINEN, K. & E.
PART LOT 33, CONC. 3, FORMER TOWNSHIP OF DARLINGTON,
WEST SIDE OF TOOLEY ROAD, NORTH SIDE OF NASH ROAD
FILE: LD 255/99
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-006-00 be received;
2. THAT the decision of the Land Division Committee with respect to application LD
255/99 be appealed to the Ontario Municipal Board and the Municipality's solicitor be
authorized to attend the hearing to appeal the Land Division Committee's decision; and
3. THAT the Secretary-Treasurer of the Durham Land Division Committee, the Durham
Region Planning Department and all interested parties listed in this report and any
delegations be advised of Council's decision.
I
l
1. APPLICATION DETAILS
1.1 Applicant: Halminen, K. & E.
1.2 Agent: Halminen,P.
1.3 Severance: to sever a vacant 1,834 m2 residential lot while retaining a 2,212 m2 lot
with a dwelling
1.4 Area: 0.405 hectares (1.0 acres)
2. LOCATION
2.1 The subject property is an existing lot located on the west side of Tooley Road, north of
Nash Road. The property is further described as being in Part Lot 33, Concession 3,
former Township of Darlington.
616
REPORT PD-006-00 PAGE 2
i
3. BACKGROUND
3.1 On August 18, 1999, a request for comments was first received from the Durham Land
Division Committee for a severance application on the property with the municipal street j
address of 3238 Tooley Road. The application proposed to sever a vacant 1,834 sq.m.
residential lot, retaining a 2,212 sq.m. lot with a dwelling. The severed parcel is to have
27.35m of frontage and the retained parcel is to have 33.00m of frontage with both
frontages on Tooley Road.
3.2 The Municipality's comments to the Land Division Committee identified the fact that the
Municipality is in the process of preparing a Neighbourhood Design Plan for the lands
I
located south of the (northern) Courtice Urban Area boundary, east of Centrefield Drive,
north of Nash Road, and west of Farewell Creek. This area represents the east portion of
the Worden Neighbourhood in Courtice. A Neighbourhood Design Plan is required`as
per the Clarington Official Plan and to implement the Minutes of Settlement on Referral
No. 4 to the Clarington Official Plan.
i
The comments concluded that the proposed severance is within the study limits and is
I
therefore considered premature until the neighbourhood design plan is completed.
Consequently, staff requested the application be tabled to allow completion of the
Neighbourhood Design Plan.
3.3 At their December 13, 1999 Meeting the Land Division Committee approved the
application. The agent, Mr. P. Halminen noted in writing that severances had been
granted in the immediate area of the subject property including on some abutting
properties. However, it must be recognized that none of the severance examples are
recent (1986, 1991 and 1994). All of them predate the adoption and approval of the
Clarington Official Plan (January 29, 1996 and October 31, 1996, respectively). Prior to
1996, the Municipality was not in a position to object to these severances.
- i
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617
i
REPORT PD-006-00
PACE 3
3.4 The last day of appeal for the above Land Division Committee Decision is Tuesday,
January 11, 2000. Given this timeframe, it was prudent to prepare the notice of appeal
(with the appropriate application fee) as soon as possible. The appeal letter and fee have
been forwarded directly to the Secretary-Treasurer of the Land Division Committee.
Should Committee and Council not concur with the decision to appeal, the appeal will be
withdrawn.
I.
4. CONCLUSION
4.1 In consideration of the comments contained in this report and the policies of the
Clarington Official Plan it is recommended that the referenced consent application be
appealed to the Ontario Municipal Board. Furthermore, it is recommended that the
Municipality's solicitor be authorized to attend the Board Hearing to defend Committee
and Council's position.
Respectfully submitted,
Reviewed by,
*orof M.C.LI R.P.P. Franklin Wu, M.C.I.P., R.P.P.
ing and Development Chief Administrative Officer
BR*LDT*DJC*cd
Attachment#1 —Site Location Key Map
Attachment#2 —Proposed Lotting Pattern
Interested parties to be notified of Council and Committee's decision.
Kauko and Elma Halminen
Paul Halminen
I
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618
ATTACHMENT 1 j
SUBJECT SITE
Worden East Neighbourhood
LOT 34 LOT 33 LOT 32
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ATTACHMENT 2
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® APPLICANTS LAND HOLDINGS
Zoning: R1
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Existing
House
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Part of Lot 33, Concession 3
Part 1 Plan —
10R 3801
Applicant: Kauko and Elma Halminen
LD. 255/1999
620
DN: PD-007-00
THE CORPORATION OF THE MUNICIPALITY OF CLRLINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 17, 2000 Res. #
Report#: PD-007-00 File #: LD 314/1999 By-law #
Subject: LAND DIVISION APPLICATION
I
APPLICANT: SLAVIN
PART LOT 35, CONCESSION 3, FORMER TOWNSHIP OF
i
DARLINGTON,29 LAWSON RD., COURTICE
FILE: LD 314/1999
I
Recommendarions:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-007-00 be
received;
2. THAT the decision of the Land Division Committee with respect to application LD
314/1999 be appealed to the Ontario Municipal Board and the Municipality's solicitor be
authorized to attend the hearing to appeal the Land Division Committee's decision; and
3. THAT the Secretary-Treasurer of the Durham Land Division Committee, the Durham
Region Planning Department and all interested parties listed in this report and any
delegations be advised of Council's decision.
1. APPLICATION DETAILS
1.1 Applicant: Tony and Ray Slavin
1.2 Agent: Robert Best
i
1.3 Severance: to sever a vacant 1,953 sq.m. residential lot while retaining a 1989.9 sq.m.
lot with a dwelling
1.4 Area: 0.394 hectares (.97 acres)
2. LOCATION
2.1 The subject property is located on the south side of Lawson Road and is further described
as being in Part Lot 35, Concession 3, former Township of Darlington (Attachment No.
1).
i
I
621
i
i
REPORT PD-006-00 PAGE 2
3. BACKGROUND
3.1 On November 10, 1999, a request for comments was received from the Durham Land
Division Committee for a severance application proposing a residential lot being severed
i
i
from 29 Lawson Road, Courtice. The application proposed to sever a vacant 1,953 sq.m.
residential lot, retaining a 1989.9 sq.m. lot with a dwelling. The severed parcel is to have
18m. of frontage and the retained parcel is to have 18.34m of frontage with both
frontages on Lawson Road.
3.2 The Municipality's comments to the Land Division Committee identified that the
property is currently zoned "Agricultural (A)" and that a rezoning of the property would
I
be required. The applicant had indicated that they would be filing for the appropriate
zoning. The comments concluded that the proposed severance would impede the
implementation of the concept plan's connection of Lightheart Drive to Lawson Road.
i
3.3 The Municipality also commented that there is a developed plan of subdivision, 18T-
89115, immediately south of the proposed severance. This plan currently contains two
courts, Wabbokish and Sheco, and Lightheart Drive. Sheco Court has been completed.
However, the completion of Wabbokish Court and Lighheart Drive are dependent on land
being acquired from abutting property owners whose lots front on Lawson Road.
I
3.4 Prior to subdivision 18T-89115 being approved the developer was required to prepare a
concept plan showing how the residential lots to the north could be incorporated into any
future development. The plan was prepared in consultation with the abutting property
p P e rty
owners and the subdivision was approved taking the neighbourhood residents concerns
into consideration. Attachment No. 2 depicts the existing development pattern and the
concept plan for future residential development.
3.5 At their December 19, 1999 meeting the LDC approved the application. The last day of
appeal for the LDC Decision is Tuesday, January 11, 2000. Given this timeframe, the
appeal letter and fee have been forwarded directly to the Secretary-Treasurer of the Land
Division Committee. Should Committee and Council not concur with the decision to
622
REPORT PD-006-00 PAGE 3
appeal, the appeal will be withdrawn.
4. CONCLUSION
4.1 In consideration of the comments contained in this report, it is recommended that the
referenced consent application be appealed to the Ontario Municipal Board.
Furthermore, it is recommended that the Municipality's solicitor be authorized to attend
the Board Hearing to defend Committee and Council's position.
i
I
i
Respectfully submitted, Reviewed by,
WCroay . me, M.C.I
.P.,, R.P.P. Franklin Wu, M.C.I.P., R.P.P.
Director of Planning Development Chief Administrative Officier
ID*DJC*cd
Attachment#1 —Site Location Key Map
Attachment#2—Neighbourhood Concept Plan
Interested parties to be notified of Council and Committee's decision.
Tony Slavin Ray Slavin Robert Best
i
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i
623
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: File #
General Purpose and Administration Committee
Date: Monday, January 17, 2000 Res. #
Report #: CD-04-00 By-law #
Subject: ANIMAL SERVICES MONTHLY REPORT
FOR MONTH OF DECEMBER, 1999
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CD-04-00 be received for information; and
2. THAT a copy of Report CD-04-00 be forwarded to the Animal Alliance of Canada and
the Animal Advisory Committee.
1. BACKGROUND
1.1 For the information of Council, the table attached to this Report summarizes the
activities and revenues pertaining to Animal Services for the month of December,
1999.
Respectfully s�i bmitted, Reviewed by,
v
Patti v arriQ/A.M.C.T. anklin Wu, M.C.I.P., R.P.P.,
��lerFiidpal Clerk Chief Administrative Officer
MPKS*PLB*dm
Animal Alliance of Canada Animal Advisory Committee
221 Broadview Avenue
Suite 101
Toronto, Ontario
M4M 2G3
- - - 7 O1
CLERKS DEPARTMENT
ANIMAL SERVICES DIVISION ATTACHMENT NO.1
TO REPORT NO CD-04-00
ANIMAL SERVICES MONTHLY REPORT
DECEMBER 1999
=ACTIVITIES THIS MONTH 1 YR.TO DATE '99 YR.TO DATE'98
PICKED UP-WILDLIFE 4 111 105
DOGS CATS DOGS CATS DOGS CATS
PICKED UP 15 5 210 146 224 136
BROUGHT IN 5 28 162 218 95 271
RETRIEVED BY OWNERS 6 0 146 12 147 23
SOLD TO RESIDENTS 12 29 205 251 150 271
SOLD TO RESEARCH 0 0 0 0 0
0
EUTHANISED 0 2 5 33 6 31
DEAD ON ARRIVAL
2 2 16 gg 16 82
0 0� 7 6 1 12
I
WRITTEN WARNINGS 4 133 178
P.O.A. TICKETS 8 103 58
CONVICTIONS 0 45 39
CALL-OUTS AFTER HOURS 3 67 60
OVER TIME HOURS 9 205.5 180
B. REVENUES
DOGS&CATS RELEASED 0 25.68 462.24 395.90 691.22 205.44
LICENSES 123.00 0 33436.09 0 40179.05 0
SOLD TO RESEARCH 0 0 0 0 0 0
SOLD TO RESIDENTS 518.00 1005.20 9712.50 7574.50 6151.20 4933.08
DOGS REDEEMED 112.50 0 4809.25 0 4735.25 10.00
SUB TOTAL 753.50 1030.88 48420.08 7970.40 51756.72 5148.52
TRAP REVENUE 10.68 317.40 328.45
TOTAL REVENUE 1795.06 X6707_.88 7233:69
EUTHANISED 1 SICK CAT
1 INJURED CAT
702
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: File #
General Purpose and Administration Committee
Date: Monday, January 17, 2000 Res. #
Report #: CD-05-00 By-law #
Subject:
PARKING ENFORCEMENT REPORT FOR THE MONTH OF
NOVEMBER, 1999
Recommendations:
I is respectfully recommended that the General Purpose and Administration Committee recommend to Council
tied following:
1. THAT Report CD-05-00 be received for information; and
2. THAT a copy of Report CD-05-00 be forwarded to the Bowmanville Business Centre for their
information.
The following pertinent statistical information relates to Parking Enforcement activities for the month of
V ivember, 1999 and is provided herein for the information of Committee and Council.
ICKETS ISSUED THIS MONTH Y/T/D 1999 Y/T/D 1998 Y/T/D/1997
By Parking Enforcement 611 4649 3663 3609
C`Icers
B Police 56 319 117 206
By Public Works 0 0 76 0
B-•Security Officers 25 104 65 236
REVENUE
I F m Parking Meters $9,909.00 $62,161.71 $67,41625 $77,027.12
F m Parking Permits 0 250.00 2,350.00 2450.00
Fines _:7,757.00 42,893.00 31,783.00 39,174.00
T__TAL REVENUE $17,666.00 $105,304.71 $101,549.25 $118,651.12
R 3pect A y subn. ittted, Reviewed by,
Pact' B 1 Franklin Wu M.C.I.P., R.P.P.
M cipal C Chief Administrative Officer
R 2C/PB/bm 703
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 17, 2000 Res. #
Report #: CD-06-00 By-law #
Subject:
PARKING ENFORCEMENT REPORT FOR THE MONTH OF
DECEMBER, 1999
Recommendations:
I is respectfully recommended that the General Purpose and Administration Committee recommend to Council
t..a following:
1. THAT Report CD-05-00 be received for information; and
2. THAT a copy of Report CD-05-00 be forwarded to the Bowmanville Business Centre for their
information.
The following pertinent statistical information relates to Parking Enforcement activities for the month of
T :cember, 1999 and is provided herein for the information of Committee and Council.
WICKETS ISSUED THIS MONTH Y/T/D 1999 Y/T/D 1998 Y/T/D/1997
By Parking Enforcement 353 5002 4394 1026
C'ficers
E Police 21
340 224 218
By Public Works 0 0 76 236
BSecurity Officers 25 129 126 14
( REVENUE
I F m Parking Meters $4,111.00 $66,272.71 $82,481.42 $90,537.56
F mParkmgPermits 0 250.00 2,350.00 2,800.00
Fines 2,905.00 45,798.00 41,546.00 42,310.00
T ►TAL REVENUE $7,016.00 $112,320.71 $126,377.42 $135,647.56
R spectffilly su mittted, Reviewed by,
iAi arrie C.T. Franklin Wu M.C.I.P., R.P.P.
unic' Clerk Chief Administrative Officer
T /LC/PB/bm 7 ,04
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File #
Date: JANUARY 17, 2000 Res. #
Report #: CD-07-00 By-law #
Subject: APPOINTMENT OF ANIMAL SERVICES OFFICER
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
i
1. THAT Report CD-07-00 be received; and
2. THAT the by-law attached to Report CD-07-00 to appoint a By-law Enforcement Officer for the
purpose of enforcing all by-laws related to animal care be forwarded to Council for passage.
BACKGROUND AND COMMENT
Effective December 20, 1999, Janet Sharp began employment with the Municipality as an Animal Services
Officer on a casual basis (for a maximum of 24 hours per week). Part of Ms. Sharp's duties include
assisting the officers with investigations under the Municipality's Responsible Pet Ownership By-law. In
order for her to do so, it is required that she be sworn in by a Justice of the Peace as a By-law
Enforcement Officer for the purpose of enforcing all by-laws related to animal care. Accordingly, it is
necessary for a by-law to be passed making the appointment.
It is therefore recommended that the attached by-law be forwarded to Council for passage.
Respectfully submitted Reviewed by
J
Patti L. rne, .C.T. Franklin Wu, M.C.I.P.
M ipa rc Chief Administrative Officer
705
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
i
BY-LAW 2000-07
Being a By-law to appoint a By-law Enforcement Officer
WHEREAS The Police Services Act, R.S.O. 1990, P.15, Section 15(1), authorizes a Council of any
Municipality to appoint one or more By-law Enforcement Officers, who shall be Peace Officers for the
purpose of enforcing the By-laws of the Municipality; and
WHEREAS it is desirable to appoint Janet Sharp as a By-law Enforcement Officer by By-law for the sole
purpose of enforcing all By-laws pertaining to Animal Services;
NOW THERFORE, the Council of the Corporation of the Municipality of Clarington hereby enacts as
follows:
1. THAT Janet Sharp is hereby appointed as a By-law Enforcement Officer for the purpose of
enforcing all By-laws pertaining to Animal Services.
By-law read a first and second time this 24th day of January 2000.
By-law read a third time and finally passed this 241h day of January 2000.
Mayor
Municipal Clerk
706
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee
Date: January 17, 2000 File#:
Report#: TR-03-00 File#: Res.#:
Subject: TAX MATTERS By-Law#:
Recommendations:
It is respectfully recommended the General Purpose and Administration Committee
recommend to Council the following:
1 THAT Report TR-03-00 be received;
2. THAT Council approve the tax certificate fee increase to $60.00, effective
February 1, 2000;
3. THAT Council approve a cut-off value Of UP to $10.00 for debit and credit
account balances to be written off through automated month end procedures;
and
4. THAT Council authorize a two-year guideline for write-offs of garbage charges
(current year and one year prior) added to the tax roll based on OPAC
(Ontario Property Assessment Corporation)tenancy information.
Background and Comments:
1.0 Tax Certificates
1.1 The last increase in tax certificate fees was January 1, 1998, at which time, they were
increased to $35.00. Staff have reviewed the fee charged by area municipalities.
The results of the review are detailed below:
Town of Ajax $ 60.00
-Township of Brock $ 50.00
Ci of Oshawa $ 60.00
-Town of Pickering $60.00
—ownship of Scugog $ 35.00
Townshi of Uxbrid ge $ 35.00
own o
04 A
801
TR-03-00 —TAX MATTERS Page — 2 —
1.2 The proposed increase will bring the Municipality's fee in-line with that
charged by the surrounding municipalities. In addition, the $60.00 tax
certificate fee will be more comparable with the $75.00 fee charged by
Planning and Development for clearance certificates.
1.3 In 1998, Council approved the Municipality's participation in a fax back service
for lawyers, with a company called Synamics. Due to legislative changes
there were implementation delays. In the meantime, Synamics has ceased
operating and there are no other service providers.
2.0 Small Balances
2.1 After reviewing the status of the tax accounts in December, there were
approximately 500 to 600 accounts with small balances under$10.00 (debits
and credits).
i
2.2 To be efficient when we send out past due reminder notices, we would save
paper plus postage, if these could be written off. Also, the taxpayer would not
receive a past due notice for a small balance. This typically generates
complaints about waste of resources.
3.0 Garbage Collection
3.1 The Municipality currently charges taxpayers for garbage collection on a flat
rate basis. The garbage charge is based on information from the Assessment
Rolls, provided to municipalities each year from OPAC.
3.2 The assessment rolls contain property owners and tenant information on
properties for different purposes (ie. apartments, school lease in effect, senior
disabled exemptions, etc.). The current garbage charge agreement is based
on owners and tenants both being charged for pickup at one residence.
3.3 The tenant information from the roll books has been targeted for special
information for OPAC purposes and is not always reliable for adding
"additional" garbage charges.
3.4 If a property has been overcharged due to the above (ie. no longer an
apartment), staff would like the discretion to write-off only two years of charges
added in error. This should provide more than sufficient time for a taxpayer to
notify the Municipality of an extra garbage rate charged in error. The
homeowner must put his request in writing and staff would confirm with OPAC
before the adjustment is made.
Respe ly submitted, Reviewed by:
arie A. Marano, H.BSc.,AMCT, Franklin Wu, M.C.I.P.,R.P.P.,
Treasurer. --
MM/MWF/hjl
802
DN: TR-09-00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration File #
Date: January 17, 2000 Res #
Report #: TR-04-00 FILE #: By-law #
Subject: CASH ACTIVITY REPORT — NOVEMBER 1999
Recommendations:
It is respectfully recommended to Council the following:
i
1. THAT Report TR-04-00 be received ;
2. THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended November 30, 1999, is as shown
on the attached schedule; and
3. THAT Part "A" of the expenditures for the month of November 1999, be
confirmed.
BACKGROUND
The attached schedules indicate the Corporation of the Municipality of Clarington's cash
transactions, the cash investment position, development charges information and statistical
information for the month ended November 30, 1999 and the comparative information
for the month ended November 30, 1998.
The status of taxes receivable information has been included. The impact of Bill 79 —
Capping of Commercial, Industrial, and Multi-residential Properties for 1998 has now been
reflected. The 1999 tax bills were issued in the capped classes on November 5, 1999
-Mnvpmhpr 170 A 990.
803
TR-04-00 PAGE 2
Respectfully submitted, Reviewed by,
ie arano, H.BSc., A.M.C.T., Franklin Wu,
Treasurer Chief Administrative Officer.
MM/LG/hjl
i
Attachments
804
CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"A"
Analysis of Revenue and Expenditures
for the Month of November 1999
NOVEMBER NOVEMBER
1999 1998
REVENUE RECEIVED FOR GENERAL OPERATING
AND RESERVE FUND PURPOSES:
TAX PAYMENTS RECEIVED NOTE B 5,9$5,32$,: 12,466,706
HEADS 8z BEDS fl' 9,075
LINEAR PROPERTIES 0
SALE OF LAND
ONTARIO HYDRO PROCEEDS fl 200,000
DEVELOPER CONTRIBUTION -CPR UNDERPASS 300,000
SUBSIDIES:
HANDI-TRANSIT
DEVELOPMENT CHARGES-TOWN 51 1,851; 229,800
GENERAL 3,182;214: 553,711
INTEREST 48,657:: 230,601
DEVELOPMENT CHARGES-REGION/PUC
'42410,42i, 257 503
10 1
20 14,247,396
USE OF FUNDS:
PAYROLL 85211;94: 754,555
REGION LEVY NOTE B 717,6[ # 7,979,842
SCHOOL BOARD LEVIES NOTE B 0
GENERAL-INCLUDING CAPITAL EXP.** 2 864 3,380,314
44340:21 ` 12 114,711
NET CASH PROVIDED (USED) 5718 024 2,132,685
BANK NET CASH B'ANk! BANK
BALANCE PROVIDED BALANCE. BALANCE
FINANCIAL POSITION: OCT. 31/99 /(USED) .I-1QiV.' 30/90: NOV. 30/98
GENERAL FUND 976,367 3,941,041 ..,.4917,9113 5,557,904
RESERVE FUND 1,804,578 549,489 2;354,06$ 3,006,465
MUNICIPAL POOLED INVESTMENTS 25,785 2,290 90,211
INVESTMENTS(GENERAL + RESERVE FUND) 35 325 495 1 225 250 3G'5;50 7S 38 194 623
TOTALS
___18,132,226 S 718 070 :4$ 8$Q.2fi?6 46 849 203
NOTE A: Difference in comparison between years due to timing difference in receipt of funds.
NOTE B: In 1998, Final due dates were In October and November and the related Region 8t School Levies
were paid at a later date.
805
CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "8
Continuity of Taxes Receivable "
for the month of November 1999
OCTOBER NOVEMBER: NOVEMBER
1999 INTEREST TAXES PAYMENTS 1999 1998
RECEIVABLE ADDED BILLED BALANCE /ADJUST. ***
CURRENT YEAR
TAXES 4,259,104 7,016,473 11,275,577
PENALTY AND INTEREST 194,136 53 384 (6'032'212) 5,243x36 7,788,017
247 520 (31,717) 215;:803 104,371
1998 YEAR
TAXES 2,249,120 3,683 2,252,802 (330,040) 1,9nr762 1,338,374
PENALTY AND INTEREST 275,069 27,324 302,394
(24,685) ::.'` 27:709; 131,886
1997 YEAR
TAXES 739,403 739,403
PENALTY AND INTEREST 167,530 919-36- (38,065) 70€,338 539,314
177,466 (9,831) 167,635; 77r958
PRIOR
TAXES 818,878 818,878 (28,347) 790;532! 602,694
PENALTY AND INTEREST 470,463 10 466 480,929 t
(6009) 474 9f9 332 642
TOTAL 9 173 703 101 110 7 020 156 16 294 969
(6 500 905) f'T94.t}fi3; 10 915 256
TOTAL TAXES LEVIED (INCLUDING REGION AND SCHOOL BOARDS) h1a n/a
*" Includes refunds, write-offs, 496's, etc.
NOTE 1: Tax payments do not tie into Part A due to timing differences since
Part A is on a cash basis (le. difference due to outstanding deposits)
NOTE 2: 1999 Final RESIDENTIAL Tax Installment Due September 1999. 1999 Non-Residential Tax Billing delayed
due to Bill 79 capping.
NOTE 3: For information purposes only. True comparison to prior year not applicable due to changes in tax policy resulting
from reassessment and 811179.
NOTE 4: Comparison month for Current Year Taxes-The Mortgage companies paid the November 27th 1998 installment in advance.
806
CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "C"
STATISTICAL INFORMATION
FOR THE MONTH OF NOVEMBER 1999
NOVEMBER YEAR TO DATE
Tax Certificates 102 1,520
Number of Properties eligible for Tax
Registration (see Note 1) ** see Note 1
Accounts Payable Cheques Issued
#32651 to #33166 516 5,760
Number of Births Registered 42 385
Number of Deaths Registered 52 384
Note 1: Number of properties eligible for tax registration not currently available due to
impact of Bill 79.
807
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
INVESTMENTS OUTSTANDING PART "®"
AS AT NOVEMBER 30, 1999
FINANCIAL INVESTMENT INTEREST # OF DAYS MATURITY MATURITY
INSTITUTION COST RATE O/S VALUE DATE
GENERAL FUND BNS 3,500,000.00 4.40% 70 3,529,534.25 DEC. 15/99
MTL 2,192,454.00 4.83% 26 2,200,000.00 DEC. 15/99
TOTAL GENERAL FUND 5,492;45 ;Op':
RESERVE FUND RBC o
34,731.25 7.20% 1,740 48,337.00 Aug 8/00
RBC 1,001,705.00 6.80% 1828 1,392,61 1.00 Mar 15/01
RBC 330,800.00 4.75% 730 487,930.00 Jun 21/04
RBC 999,999.48 7.70% 1718 1,417,032.00 Feb 6/00
RBC 295,000.00 8.50% 3285 295,000.00 May 26/04
WOOD GUNDY 435,075.29 5.20% 777 484,272.00 Aug 18/00
RBC 774,999.81 5.25% 1249 922,509.00 Dec 15/02
RBC 287,862.48 5.40% 1319 347,702.00 Feb 23/03
RBC 771,999.33 5.40% 1596 970,580.00 Nov 27/03
RBC 2,063,810.92 7.95% 1688 2,937,391.00 Jan 13/00
RBC * 514,000.00 7.75% 1825 514,000.00
RBC 1,109,499.87 4.75% 817 1,230,317.00 June
Mar 18/00
RBC 999,999.65 8.20% 1825 1,482,799.00 Aug 8/00
RBC 620,220.69 5.15% 1007 71 1,752.00 Apr 5/01
RBC * 475,000.00 8.58% 2761 475,000.00 Mar 17/03
RBC * 500,000.00 6.25% 2557 500,000.00 Jun 21/06
RBC 138,709.23 6.25% 1,637 182,057.00 Aug 1/00
RBC 99,999.64 7.10% 1,906 143,061.00 May 14/01
WOOD GUNDY 250,000.00 5.00% 2556 250,000.00 June 21/05
RBC 40,397.70 7.20% 1578 54,562.00 Aug 8/00
RBC 299,628.50 5.30% 1396 365,000.00 Sept 1/00
808
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
JVESTMENTS OUTSTANDING PART "D"
,%S AT NOVEMBER 30, 1999
FINANCIAL INVESTMENT INTEREST # OF DAYS MATURITY MATURITY
"SERVE FUND INSTITUTION COST RATE O/S VALUE DATE
RBC 1 80,862.43 5.63% 1549 228,160.00 Feb 1/01
RBC 933,400.00 5.20% 1827 1,202,670.00 Nov 12/02
RBC 58,479.40 5.95% 2032 80,639.00 Dec 15/02
RBC 25,125.57 5.95% 2025 34,613.00 Dec 15/02
RBC* 250,000.00 4.75% 1839 250,000.00
June 21/03
RBC 427,625.00 5.50% 1628 542,878.00 Dec 1/01
RBC 250,000.00 5.25% 180 250,000.00 Jun 21/04
RBC 1,109,500.90 5.05% 1213 1,307,911.00 Apr 1/01
RBC 20,558.85 5.20% 1310 24,645.00 Jan 9/02
WOOD GUNDY 402,102.80 4.82% 608 434,678.00 Dec 1/99
WOOD GUNDY 171,793.70 4.82% 608 185,691.00 Dec 1/99 i
WOOD GUNDY 528,412.46 5.34% 788 590,807.00 Aug 8/00
RBC 324,159.58 5.08% 592 350,974.00 ]an 31/00
RBC 898,314.97 5.00% 919 1,037,435.00 Mar. 8/01
RBC 2,160,071.68 5.70% 970 2,503,270.00 May 1/01
RBC 1,233,830.84 5.95% 1002 1,445,952.00 Jun 2/01
RBC 649,589.48 5.95% 1 185 783,582.00 Dec 2/01
RBC 942,893.00 6.30% 1825 1,239,904.30 Oct 27/03
RBC 855,000.00 5.35% 1832 1,065,102.90 Mar 1/04
WOOD GUNDY 500,000.00 5.22% 731 526,500.00 Apr 16/00
WOOD GUNDY 1,706,284.10 5.05% 380 1,795,994.00 Mar 15/00
RBC 1,683,101.00 5.30% 1096 1,683,101.00 Mar 3/02
RBC 548,000.00 5.40% 1507 548,000.00 Apr 7/03
RBC 534,978.37 5.20% 1729 679,942.00 Dec 1/03
Hong Kong 2,302,073.61 4.80% 63 2,321,146.13 Jan 10/00
RBC 118,693.50 5.10% 1976 155,297.00 OCT 15/04
1 )TAL RESERVE FUND 30;$5890,97;
[TOTAL INVESTMENTS 3: 5
54174.4 ;!
Bond investment. Interest paid on a semi-annual/annual basis
809
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON PART"E"
NOVEMBER 1999
Development Charges
Total( Town Region C.H E C
Andelwood Homes 5,711.00 5,458.00 253.00
40M 1847
L.,34, C.,2, Darlington
B/P#99.0788
Ridge Pine Park 2,460.00 2,460.00
B/P#99.0950,951,962,963
20,
Halminen Homes 938.12 20,938.12
40M1754
L.,29, C., 2, Darlington
B/P#99.0802-805
4
Dunbury Homes 38,676.00 37,326.00 1,350.00
40M1976
L.,27, C., 1, Newcastle
B/P#99.0825,826, 829,830,840,841 j
Veltri&Son 450.00 0.00 450.00
40M 1970
B/P#99.0814,815
Eiram Development 51,270.00 0.00 51,270.00
40M 1776
L., 10, C., 3, Bowmanville
B/P#99.0863-868
Celestial Homes 1,873.00 0.00 1,873.00
40M1978
B/P#99.0843 j
Dawn Hampson 7,331.00 5,458.00 1,873.00
40M1978
Darlington
B/P#99.0881
St. Stephens Estates 569,036.50 243,309.50 325,727.00
40M 1977
L., 8, C., 2, Bowmanville
B/P#
Veenstra Construction 7,331.00 5,458.00 1,873.00
L., 10, BFC Darlington
B/P#99.0849
Wm.Todd 7,004.00 5,131.00 1,873.00
L.,15,C.,9,Darlington
B/P#99.0683 --
Jayne Hughes 13,786.73 5,458.00 8,328.73
40M1822
L., 31,C.,2, Darlington
B/P#99.0917
CORPORATION OF THE PART"E"
MUNICIPALITY OF CLARINGTON
NOVEMBER 1999
_.__.._o Regi
_—_---�
Development harges
_._
Total __ Town on C.H.E.C.
Carnovale Homes 22,732.00 21,832.00 900.00
40M1945
L., 30,C.,3,Darlington
Kaitlin Group 48,447.20 46,197.20 2,250.00
40M 1940
L., 17,C., 1,Bowmanville
B/P#99.0630-639
Kaitlin Group 25,470.00 10,262.00 15,208.00
40M 1944
L., 17,C., 1,Bowmanville
B/P#99.0121, 122
Dunbury Homes 64,423.00 60,038.00 4,385.00
I
B/P#99.0933-943,657
1249981 Ontario Ltd., 44,550.00 42,525.00 2,025.00
40M1945
L.,30,C.,3,Darlington
B/P#99.0896-904
Keerning 1,873.00 0.00 1,873.00
40M 1826
L., 19,C.,8 Darlington
B/P#99.0948
Liza Homes 2,530.00 0.00 2,530.00
B/P#00.191-194
TOTALS 935,892,55 511,850.82 424,041.73 0.00
811
CORPORATION OF THE
MUNICIPALITY OF CLARINGTON PART"E"
NOVEMBER 1999
CONTRIBUTIONS-CASH-IN-LIEU OF PARKLAND
542985 Ontario Ltd., 7,030.00
LD 153/99, LD 156/99
Total Cash-in-Lieu of Parkland 7,030.00
i
CONTRIBUTIONS-ENGINEERING AND INSPECTION FEES
Total Engineering and Inspection Fees Contributions 0.00
CONTRIBUTIONS-ROADS
Total Roads Contributions 0.00
UI �
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
ivieeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTIM#
I ite: JANUARY 17, 2000 Res. #
Report#:
FD-2-00 10.12.6 By-law#
bject:
CONSULTING FEES - CENTRALIZED DISPATCH
I :COMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
I THAT Report FD-2-00 is received.
2.) THAT funds in the amount of approximately$3,500 be allocated from the 1999
Contingency Fund Account Number 7007-X-298 for consulting work related to
human resource issues regarding a centralized Fire Department Dispatch.
3.) THAT funds also be allocated from the 1999 Contingency Fund Account Number
7007-X-298, in the amount of$7,000 for consulting work related to the technical
issues regarding a centralized Fire Department Dispatch; and
4.) THAT a further report be submitted to Committee, once the results of the
consultant's work is complete.
BACKGROUND
In 1999 discussions took place between the Chief Administrative Officers and Fire Chiefs
of the five lakeshore municipalities, regarding the feasibility of amalgamating the five
fire dispatch centres.
A committee consisting of the five Chief Administrative Officers and five Fire Chiefs
was formed to investigate the viability of this venture.
Col H
901
FD-2-00 - 2 —
The committee looked at two proposals for replacing the existing manner of doing
business.
1.) A joint centre with the Durham Regional Police; and
2.) A joint venture consisting of one dispatch centre with the five lakeshore fire
departments.
Both proposals will require considerable work in the human resource area and how it
will affect the five collective agreements now in place, and from a technical aspect.
Initial investigation related to the technical aspect has resulted in concerns associated
with the system being utilized by the Durham Regional Police and its capability of
providing the fire service what it requires for efficient operations.
What has been decided by the committee is to send out a Request for Proposal (RFP) to j
have a consultant, familiar with the radio systems being considered, investigate the I
technical and financial requirements of the aforementioned proposals. It is anticipated
the RFP will be back in late January and the costs for the study will be approximately
$35,000, to be shared by the five lakeshore municipalities.
With regard to the human resources aspect, the committee is aware that consultations
will be required with the various firefighter associations. What is required initially is to
have a detailed review conducted of the agreements to see if the idea of an amalgamated
dispatch centre is both feasible and attainable.
Initial discussions took place with William LeMay of the law firm Hicks, Morley,
Hamilton, Stewart, and Storie. These initial discussions related to reviewing the
agreements and detennining if an amalgamated dispatch was feasible, and what options
could be considered.
The estimated costs for Mr. LeMay's work is $16,000 plus G.S.T. and mileage or
approximately $3,500 per municipality.
COMMENTS
Prior to any formal consideration and talks taking place, it must be determined if the
proposal is feasible from a human resources, collective agreement aspect, as well as the
technical aspect.
Changes and upgrades to Clarington's Fire Dispatch and radio equipment are required,
which was the subject of report FD-11-99 of June 7, 1999. The technical study will
review the options presented, how the changes will be attained, and the related cost.
Continued....
902
FD-2-00
RECOMMENDATIONS
It is respectfully recommended that report FD-2-00 is received and that funds for the two
studies are allocated from Contingency Account 7007-X-298.
Respectfully submitted, Reviewed by,
Michael G. Creig on, AMCT, CMM 11 Franklin Wu,
Fire Chief. Chief Administrative Officer.
MC/sr
903
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
I ite: JANUARY 17, 2000 File#
Res. #
Report#: FD-03-00 10-12.6 By-law#
I
, bject: MONTHLY FIRE REPORT - DECEMBER, 1999
F COMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
THAT Report FD-03-00 be received for information.
1. BACKGROUND
1.1 Our report covers the month of December, 1999. It is our intent to provide
Committee with information relevant to this department, in a timely manner.
2. REPORT
2.1 The department responded to 190 calls in December and recorded total fire loss
at $532,000. A breakdown of the calls responded to follows.
Continued.....
qnA
FD-03-00 _ 2 _
MONTH YEAR MONTH YEAR
ENDING TO ENDING TO
CLASSIFICATION DEC./99 DATE DEC./99 DATE
1999 1999
PROPERTY FIRES
(Includes structure, chimney,vehicle, miscellaneous 22 302 15 251
e.g, furniture, clothing, etc.)
UNAUTHORIZED BURNING 4 108 8 102
(Burning complaints)
FALSE FIRE CALLS
(Includes alarm activations-accidental/malicious, 23 340 20
human-perceived emergencies/check calls e.g. 286
investigate unknown odour)
Ii
PUBLIC HAZARD CALLS
(Includes propane/natural gas leaks, fuel/chemical 32 263 34 222
spills, power lines down/arcing, C.O. leaks,etc.)
RESCUE CALLS
(Includes vehicle extrication/accidents, 35 335 29 297
commercial/industrial accidents, home/residential
accidents, water/ice rescue)
MEDICAL ASSIST CALLS
(Includes assist to ambulance personnel with 56 678 54 605
respiratory and resuscitation emergencies)
MISCELLANEOUS CALLS
(Includes assist to other agencies,other public 18 155 1 1
service, etc.) 90
TOTAL CALLS 190 2,181 171 1,853
TOTAL FIRE LOSS $532,000 $3,399,461 $222,100 $1,112,300
NUMBER OF ALARMS BY STATION
ST. #1 ST. #2 E#5 ST. #4 ST. #5 TOTAL
93 15 9 52 11 190
905
FD-03-00
2.2 As of December 31 , 1999 we have responded to 167 carbon monoxide calls of
which 50 had unusual readings.
2.3 The total number of calls for 1999 increased by approximately 18 percent. The
dollar loss was substantially higher in 1999 as a result of several structure fires.
The most damaging occurred at a private residence on February 24, 1999
resulting in a total loss of building and contents in the 1 .2 million dollar range.
2.4 On November 24, 1999, the fire department responded to a VIA train derailment
on the C.N.R. tracks between Holt Road and Symons Road in Bowmanville. This
event prompted the response from numerous agencies including personnel from
Clarington Fire Department, Ontario Power Darlington, Durham Regional Police,
Ambulance, Canadian National Railways, Ontario Transportation Safety Bureau
and GO Transit to name a few.
With Durham Regional Police and Canadian National Railways each bringing their
mobile Command Post on scene, it allowed all agencies to have a representative
gather in the command post, and participate in the debriefings and updates.
Because the event was handled with sufficient manpower and agencies on scene,
there was no need to activate the Municipal Operations Centre. Considering the
amount of people on scene, everything worked extremely well.
At present time the Transportation Safety Bureau is investigating the derailment.
2.5 Effective September 6, 1999 we initiated 24 hour coverage at the Courtice Fire
Station. In order to accomplish this goal it was necessary to hire eight more
suppression staff members. This was completed in two stages, four people were
hired in January, 1999 and four in July, 1999.
2.6 In 1999, Council also approved hiring a Fire Inspector to assist the department
its fire prevention goals. Effective October 18, 1999 the Fire Prevention Division
consists of two staff members with the hiring of the Fire Inspector.
2.7 The Fire Prevention Division was actively involved in the Risk Watch Program, a
comprehensive injury prevention curriculum for children in preschool through
Grade 8. Several meetings were hosted at the Clarington Fire Department
Headquarters Station in Bowmanville during 1999 and the program is currently
being test piloted in three schools in this Municipality.
906
FD-03-00 - 4 -
2.8 The Alarmed for Life Program continued in 1999 with the statistics indicating a
need for public education to increase the number of families with home escape
plans. It is this department's desire to increase our efforts in this area during the
year 2000.
A total of 555 homes were visited by Clarington Firefighters in 1999. Ninety-two
percent of the smoke alarms tested were in working order. Three percent of the
households visited did not wish to participate in the inspection. Fifty-three
percent of the homes visited had CO detectors installed.
The Wilmot Creek Retirement Village was also visited by our firefighters. Of the
118 homes visited 81% had working smoke alarms. Thirty-eight percent of the
households visited had CO detectors installed.
t
2.9 Once again Clarington Firefighters will continue the Alarmed for Life Program by
visiting homes to ensure that all have working smoke alarms and home escape
plans.
2.10 In 1999, Clarington Fire Department became involved with the Durham Regional
Police and Durham Health Department in the Race Against Drugs (RAD) program.
Clarington Fire's component will be a one day fire safety display and educational
program to be set up at the Garnet Rickard Complex in the summer of 2000.
Grade 5 students will be bused in to take part in this presentation.
2.11 During 1999 all full time and part-time firefighters recertified in Defibrillator use.
Currently, the full time complement have completed Component 2 of the Ontario
Firefighter Curriculum and are progressing to certification of the third component.
The part-time complement has just started Component 2 of the Curriculum.
2.12 A driver training program was initiated in 1999. This program was designed to
better prepare drivers conducting circle checks, up-grade driving techniques and
their knowledge of driving and traffic regulations.
2.13 The new dispatch software program, Crisys, was installed late in 1999. While we
are responding to calls using this new system, work is still being completed to
bring all of the components into use.
Continued.....
907
FD-03-00
3. RECOMMENDATIONS
3.1 It is respectfully recommended that report FD-03-00 be received for information.
Respectfully submitted, Reviewed by
)nc G. Crei on, AMCT, CMM11 Fr anklin Wu,
ire Chief. Chief Administrative Officer
/sr
908
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: January 17, 2000 Res. #
Report #: CS-01-00 By-law #
Subject: REPORT ON MUNICIPAL YOUTH INITIATIVES
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following FORTHWITH:
i
1. THAT Report No. CS-01-00 be received; and
I
2. THAT Council approve the establishment of a CLARINGTON YOUTH ADVISORY
COMMITTEE, and recognize this committee as the Advisory Group to speak to
youth issues; and,
i
3. THAT the John Howard Society be confirmed as the lead agency on the
CLARINGTON YOUTH ADVISORY COMMITTEE and that a Community Services
Staff member participate as an advisor/liaison to the Advisory Committee; and,
4. THAT funding in the amount of 50% of the 1999 Firehouse Youth Centre budget, to
an upset limit of $30,000.00 - be approved forthwith in advance of the 2000
Operating Budget, to permit continued operation of the Firehouse Youth Centre for
the year 2000 with continued annual consideration for a three (3) year period
through the normal budget process; and,
5. THAT the Clarington Youth Advisory Committee provide an Annual Progress Report
to Council during budget deliberations; and,
6. THAT it be understood that any employee of the John Howard Society and/or the
Clarington Youth Advisory Committee is not an employee of the Municipality and is
not entitled to any benefits provided to municipal employees; and,
7. THAT the John Howard Society be provided with a copy of Report CS-01-00 and be
advised of actions taken.
1.0 BACKGROUND
1.1 At the April 13, 1999 Council Meeting, recommendation #GPA-144-99 was
approved as it pertains to the recommendations contained in
- -
--subsequent-Addendum;- with re_ W_to_the--"Ad-Hoc-CommittPa--rte-A_��i�r Y.,,.,th/I
that staff prepare a status report and further recommendations pertaining to the
original actions.
1001
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REPORT NO.: CS-01-00
PAGE 2
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2 . 0 HISTORICAL REVIEW
i
2.1 In 1992, the Newcastle Family Connection initiated a program to focus on the
leisure and recreational needs of youth. At that time, they were successful in
obtaining a grant from the Provincial Ministry of Tourism and Recreation to support
their YOUTH CONNECTION initiative. However, due to administrative and
leadership concerns, the program did not fully develop.
I
2.2 In 1993, in concert with the Community Services Department, a focus group was
established to develop a network that would attract the interest and participation of
individuals and agencies expressly interested in youth issues. In 1994, Community
Service Department Report #CS-13-94 (see attachment #1) established the
Clarington Youth Committee to heighten the awareness and participation of the
community in resolving the issues that affect Clarington youth. i
I
2.3 The Committee continued to meet monthly. By late 1994 with the possible
availability of the Church Street Fire Hall as a youth centre, a more affirmative
action plan needed to be developed by the committee if they were to consider
occupancy of the building for the purposes of establishing a permanent Youth
Centre.
2.4 At the December 12, 1994 Council Meeting, Resolution #C770-94 was passed
directing that a special task force on youth be formed to advise Council of growing
social programs among youth in Clarington.
3.0 AD HOC COMMITTEE TO ASSIST YOUTH — TASK FORCE OBJECTIVES
3.1 There were three objectives for the Ad Hoc Committee to research:
i) Whether problems among youth in Clarington currently exist. And if, in the
opinion of the Committee, problems do exist, what is the nature of these
problems?
ii) Whether problems among youth will likely escalate if the status quo is
maintained?
i
iii) And if the Committee deems it necessary, what plan of action will help
reduce problems among youth in the Municipality of Clarington.
4.0 AD HOC COMMITTEE TO ASSIST YOUTH — RECOMMENDATION
4.1 The Ad Hoc Committee to Assist Youth developed_several recommendations:- -- ---
On September 23, 1996, Report CS-09-96 (see attachment #2) outlining the Ad Hoc
Committee findings was presented to the General Purpose and Administration
Committee. On October 21, 1996, an addendum report to Report CS-09-96 (see
002
REPORT NO.: CS-01-00 PAGE 3
attachment #3) was also presented. Both reports made several recommendations
regarding the findings of the Ad Hoc Committee to Assist youth.
As a result of those reports, Council approved the principals outlined in the reports
for the recognition of the Advisory Board and Youth Council.
Key to the reports were several recommendations that required a joint effort of the
stakeholders to successfully implement a youth program.
In their conclusion, the Ad Hoc Committee determined that there is a growing
youth problem in the Municipality and that it will continue to escalate if action is
not taken.
4.2 The Ad Hoc Committee described a course of action designed to meet five guiding
principals.
• I
COORDINATION of all youth services and programs such that gaps in services
are identified and filled, and duplicity of services is avoided.
• COMMUNICATION of all youth programs and services that is effectively
administered such that all youth in Clarington have easy and complete access to
information regarding what is available for youths in Clarington.
• EMPOWERMENT of youths to identify areas of concern/needs for youths in the j
community. Prioritizing the areas of concern/needs to address, designing plans
of actions to address these needs.
• Implementing a structure that will encourage and facilitate RESPECT between
youth and adults across Clarington.
• COMMITMENT by the Municipality to give youth issues and concerns high
priority and to develop the political will for these concerns to be acted upon.
4.3 Since that time, the Firehouse Youth Centre has been established, and striving to
work with the above guiding principals, providing programs for youth and
addressing the concerns of the community.
4.4 In addition, the John Howard Society has come forward to administer the youth
program and Firehouse Youth Centre on behalf of the community, which has
addressed the issues of COORDINATION of youth services and programs.
4.5 The John Howard Society prepared an annual operating budget of approximately
------ - ---- 60,D00.00 (See Attachment fi#4)which-uQuid-fund-the�roeram-t,ntil -InPrAr„hAr
- 11999. -
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1003
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REPORT NO.: CS-01-00 PAGE 4
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4.6 The Revenue component is very dependent on donations and major fundraising.
The Municipality contributes approximately 3% ($2,000.00) towards the budget
with funding from Services Clubs and requests to the Trillium Foundation and
United Way. Currently, the John Howard Society is funding the ram
independent of outside fundraising. o. It would a g
g appear that once the perceived
problems of youth on the streets was addressed and solved, the interest in
sponsorship of the programs decreased. The fundraising to date has been very
limited. In order to provide continuity to the youth program, the John Howard
Society has funded the Firehouse Youth Centre nearly totally at their expense. This
funding was extended to January 31, 2000, however, the John Howard Society does
not have sufficient financial resources to continue the program beyond this time.
4.7 The centre has been very successful in pursuing Human Resources Development .
Canada (HRDC) funding for programs related to youth-at-risk. In early 1999, the
Centre hired a full time co-ordinator to oversee the HRDC program and the youth
program.
4.8 Preliminary discussions with the Service Clubs and Provincial Ministry of
Citizenship, Culture and Recreation would indicate funds may be available to
support the centre's programs and future projects if there appears to be a sustainable
operation.
4.9 In October of this year, the program leader resigned to accept a longer-term contract
position with another municipality. In doing so, the program lacked a co-ordinator
to supervise the fall programs. The John Howard Society again supplemented the
program by seconding one of their staff members from their residential program to
oversee the youth program.
4.10 Should suitable funding be acquired, The John Howard Society has agreed to
remain as administrator of the youth program, through the existing location; and,
the current program co-ordinator will be retained in his position to provide
continuity. Any deviation or interim closure of the centre would be devastating to j
the youth initiative.
5.0 ESTABLISHMENT OF THE CLARINGTON YOUTH ADVISORY COMMITTEE
5.1 In order to continue the vision of the Ad Hoc Advisory Committee and other former
committees; and, to assist the John Howard Society with the operation of the
Firehouse Youth Centre, it is proposed that the CLARINGTON YOUTH ADVISORY
COMMITTEE be established to perform this function.
5�Community ervices Staff have met with several of the key stakeholders--and - '
- ers w o pa icipate rte on oral Ad Hoc Advisory Committee.
1004
REPORT NO.: CS-01-00 PAGE S
5.3 Those members of the community who generously provided their time are:
Al Strike Bob Kreasu) Chris Blows
David Chisling David Smith Debbie Ford
Dianna Eastwood Henry Otter Jane Rowe
Jim Schell Linda Bruce Linda Watson
Mary Novak Neil McGregor Pat Street
Paul Morris Terri McCabe Ron collis
Yolanda Bartly
6.0 SERVICE AREAS
6.1 It is clear that because of it's physical location, the Firehouse Youth Centre primarily
addresses youth in Bowmanville and it's immediate area. There are similar related
concerns in other communities within Clarington — i.e. — Orono, Newcastle and
Courtice. It is the intention of the Community Services Department that through it's
involvement with the Clarington Youth Advisory Committee to ensure that outreach
programs associated with the Firehouse Youth Committee will be established and
incorporated within it's responsibility with the intent of providing youth
opportunities locally throughout the Municipality.
7.0 GOVERNANCE
7.1 It is proposed that Youth Advisory Committee be an independent stand-alone
committee for several reasons. If operated as a Municipal Committee-of-Council, the
Youth Advisory Board would not be eligible for Trillium and other Foundation
operational grants, nor, would youth be permitted to serve on the committee due to
insurance restrictions. It is be extremely important for the membership of the
Clarington Youth Advisory Committee to include a youth component to the
membership structure! Due to the scope of work to be undertaken by the
committee (most of which is simply not guided by existing Municipal Policy and
Procedure) it is necessary for the CLARINGTON YOUTH ADVISORY COMMITTEE
to operate as a stand-alone committee. As such, the committee would subscribe to
independent insurance coverage. Director's Liability Coverage will be provided by
either the John Howard Society or purchased independently by the Advisory Board.
7.2 Inclusion of the youth is vital to address the EMPOWERMENT of youth to identify
areas of concerns/needs for youth in the community; designing plans of actions to
address these needs.
7.3 Through the establishment of the new Clarington Youth Advisory Committee, a
-an -By-law wi -be established which will govern the operation
- c u e an repo o ing process the-Committee.
7.4 The Committee is to be expandable to include input from other community
agencies from within Clarington as weld
as 0 th Durham Regional Police Services
i
REPORT NO.: CS-01-00 PAGE 6
i
and Board(s) of Education. Regularly scheduled committee meetings will be held
throughout the municipality to ensure participation, involvement and input to the
Clarington youth initiative.
I
7.5 As previously indicated, the participation of the John Howard Society as lead
i
agency; and, the Municipality, will provide guidance and vision to the Committee j
to address and respond to the overall youth issues within Clarington.
7.6 It is proposed through the establishment of the new CLARINGTON YOUTH
ADVISORY COMMITTEE, the structure will encourage and facilitate RESPECT
between youth and adults across Clarington by simply having them both participate
actively on the Committee.
8.0 FUNDING
i
8.1 During discussions with key stakeholders, it became evident a great deal of time
was spent attempting to fundraise within the community. The Firehouse Youth
Centre Budget was very dependent of several fundraising initiatives. It also was
evident the program co-ordinator was spending a great deal of time responding to
fundraising issues instead of dealing directly with youth related issues and
programs.
8.2 Based on the commitment of the John Howard Society to remain as the
administrator of the program, it is therefore proposed the Municipality provide
operational funding of 50% of the current Youth Program Budget, (see attachment
#4) to an upset limit of $30,000.00 per year, upon annual application through the
budget process for a three (3) year period.
8.2 Although the Committee will be reporting to Council annually, it is staff intention to
provide a detailed report on the overall progress and viability of the Clarington
Youth Advisory Committee at the conclusion of the initial three (3) year term.
1
8.3 The approval of this funding will alleviate a number of the fundraising issues of the
program, and permit concentrated and quality youth driven programs. There
remains a responsibility of the centre and the community to continue to be
financially responsible for the operation of the centre by raising the other 50% of j
the revenue required for the program.
i
8.4 Funding is available from local service clubs and foundation grants. In addition, the
current Adult Advisory Committee has indicated their willingness to organize an
annual major fundraising event on behalf of the Firehouse Youth Centre
Community Services Staff are respectfully requesting forthwith approval of the year
2000 funding at this time to permit the continued operation for the Firehouse Youth
Centre past the January 31, 2000 deadline indicated by the John Howard Society.
Funding requests for the 2001 budget and subsequent years will be presented
InnA
REPORT NO.: CS-01-00 PAGE 7
through the normal operational budget process similar to the Museums, Library and
Visual Arts Centre.
8.6 Approval of the funding at this time would ensure and demonstrate the
COMMITMENT of the Municipality to give youth issues and concerns a high
priority. The appointment of a Community Services Staff member will provide
continuity, accountability and will ensure all concerns are acted upon.
9.0 COMMENT
I,
9.1 Staff have worked closely with the John Howard Society in the development of this
report. Further, continuing discussions have taken place with the Ministry of
Citizenship, Culture and Recreation to explore other programs, which will provide
- challenging projects to the youth of Clarington Communities.
� j
9.2 Staff have reviewed Community Services Report CS-01-00 with the major
stakeholders who concur with the enclosed recommendations.
Respectfully submitted, Reviewed by,
i
se P. Caruana Franklin Wu, M.C.I.P., R.P.P.
it ctor of Community Services Chief Administrative Officer
arie Marano F
Treasurer Prope y Manger/Manager of Operations
J PC/BT/pg
1007
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ATTACHMENT #1 TO REPORT CS-01-00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
T
I
REPORT
i
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: Res. #
APRIL 18, 1994
By-Law#
Report#: File#:
i
Subject:
CLARINGTON YOUTH COMMITTEE
1
Recommendations:
It is recommended that the General Purpose and Administration Committee recommend the
following to Council:
1. THAT Report CS-13-94 be received for information.
1.0 BACKGROUND
1.1 During the summer of 1992 a community organization, Newcastle Family Connection,
initiated a program that attempted to focus on the leisure/recreational needs of youth as an
extension of their existing program. In order to operate, the organization (with the support
of the Community Services Department) applied for and received funding (approximately
$4,800.00) from the then Ministry of Tourism and Recreation to support their "YOUTH
CONNECTION"initiative. During the summer and into the fall,a number of programs and
activities were offered but,unfortunately,internal problems within the organization resulted
in the person,who had been the sole program leader,leaving the organization to pursue new
and different interests. The departure of this key individual resulted in the youth initiatives
being put on temporary hold.
1.2 The parent organization (Family Connection)felt strongly that there was a need for this type j
of program initiative however, they realized that they did not have the human resources
available to continue this extension of their current program services. In light of this, plus
the unused portion of the provincial funding, the Newcastle Family Connection (with the
approval of the appropriate Ministry consultant) approached the Community Services
Department, in December 1992, to investigate possible ways of the accomplishing the goals
that were originally set for the Youth Connection program and to comply with the approved
-parameters aLthr.. pmuiudal binding
i
------ 1 on
REPORT CS-13-94 - 2 - APRIL 18, 1994
1.3 To this end,the Community Services Department attempted to establish a network,or focus
group,that would attract the interest and participation of individuals and agencies that target
youth as clients. In February of 1993 there was an initial gathering of individuals who had
expressed interest and concern in the issues effecting youth. Since that initial meeting,much
time and effort has been spent facilitating the development of a consistent approach to
assess the needs and issues of youth and establishing action plans that will address these.
To assist the members to grow and develop with the Committee's objectives,the Community
Services Department as with other community organizations has assumed the ongoing role
of facilitator/consultant.
2.0 CURRENT COMMITTEE STATUS
2.1 This focus group,now known as the Clarington Youth Committee, has been undergoing the
common growing pains that are inherent in a newly established organization with members
t
having varied backgrounds of both experience and education. Interest in this initiative has
resulted in the development and strengthening of community partnerships that involve the
following agencies:
Bowmanville Senior Public School
Clarington Community Justice Programme*
Community Addiction Services
Durham Region Department of Health Services
Durham Regional Police Force
John Howard Society
Ministry of Correctional Services (Probation and Parole)
Municipality of Clarington - Community Services Department
Young Women's Christian Association (Y.W.C.A.)
(• formerly known as the Community Service Order Programme)
Joining the aforementioned list of professionals are interested members of the public who
also happen to be parents.
2.2 The Committee meets monthly(4th Monday)and the focus of late has been directed on the
need to gain awareness within the community at large as well as within the Clarington youth
population. The Clarington Youth Committee continues to be a community driven initiative
that is striving to identify and facilitate the needs of the youth living and recreating within
the Municipality of Clarington. Their enthusiasm and sense of urgency has, at times,
resulted in their well-intended actions by-passing accepted communications linkages. Such
is the case for the article (Attachment #1) that recently appeared in the April 2, 1994
1tlOI� Qf theewGaStlC�fid�rl�lld�t]t 1�XP-.ICPnF�aFt�P-w -anp g, __ __- =- -_ -_ -nn
1009
4
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REPORT CS-13-94 . 3 - APRIL 18, 1994
2.3 Upon discussion with the Department staff who have attended the monthly Committee
meetings (as well as other members of the Committee) it is apparent that the publication of
this article was not on the agenda at the March 28, 1994 Committee meeting. The
individuals quoted in this article are members of the Committee, however, they did not
involve the entire Committee in the preparation and/or planning of the information included.
1
Although, perhaps, premature, the appearance of this article demonstrates the positive j
i
commitment and enthusiasm of those involved in pursuing the issues effecting our youth.
2.4 The Committee will continue to work to heighten the awareness and participation of the
community in resolving the issues that effect our youth. It is the fervent ambition of the
Committee to involve the youth in Clarington in the activities of the Committee so that they
can take ownership of programs and services that will eventually be provided. The
Community Services Department will also continue its participation and involvement with
this Committee and, in the future, will make every effort possible to keep the Members of
Council informed of the activities and initiatives being planned and/or undertaken by the
Committee.
Respectfully submitted, Reviewed by,
Jo P. aruana, Director W. H. Stockwell,
s C tunity Services Department Chief Administrative Officer
JPC:JJC:dm
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1010
9oith Committee Needs Volunteers
Survey Results Reveal Services Requested
',e t uington Youth Commit- ing roller-blade night during Fitness would lticelY accompany such a Ea-
t, .iedicated,youd"riented Week. cility.
.eers to help organize and su- It is being co-sponsored by the The group had been eyeing the
,se events for teens within the Clarington Community Services De- fire hall in Bowmanville which is
grip; •y partment and the Youth Committee, due to be retrofitted once the new
?ne those events is an upcom- From 6 to 9 p.m. on Monday, station is built on Highway Two,
May 30,everyone into milerblading west of Bowmanviile. However,
will be invited to attend the event at those hopes were dashed when the
no cost, said spokesperson Pat municipality announced plans to
Street. turn the lower section into a seniors'
Street is also one of the represen- centre.
tatives of the YWCA on the com- Street,a parent of a toertager her-
miu&-Other groups represented in- self.knows that once your teen has
elude the Community Services graduated from many of the locally-
Departrntnt,the John Howard Soci-
ety, the Clarington Public LAwary,
the Comm Cam undy Associa-
tion,the De uawat of Health and
the Optimist Club of Newcastle.
Recently. the Clarmgton Youth
Committee completed a survey on
what area youth would like to see
happening for them.
Now,the committee is compiling
the information for its use. said
Street.
One of the items on the organiza-
tion's wish list is a location where
- teenagers can go to hang-out
Similar to a drop-in cenuo in na-
ture,the location would have to per-
mit a certain level of noise which
e rndepaxk nt.Canadian Statesman Weekender. Bowmanville,Saturday.April 2,1994
Youth Committee Needs U
From Pays One last year when representatives from The committee would like to be
nartized groups.there isn't a lot of the Town of Newcasde's Communi- able to run well supervised events
,Ilk es for teens to be involved in. ty Services Depertmeat,the YWCA like those in the Newcastle Village
T is one of the reasons why Newcastle a/A %. oral=leCormoct Newcastle Hall by the
Sera_ i4 involved in the Claringm farces. �� Club. said
Youth Committee. lam Suoet
This summer. the committee ad to iaci school � When these everts am under
trope o be able in hire a sudent w representatives, way,there ate no teenagers hanging
,rod n fording"funding sources.- the police and other interested agen- arotmd the anoets with nothing io
By a ploring financial support ties. do,added Street.
ud helping with fundraisers, it is Ttau g0°le'rhea and now,are to The Claringwn Youth Commit-
'tioped that the committee will fud a support Y�who would trot nor- tee is hoping a end the 'there's
1AW w-6ont"centre.This wottM mallY participate to struct ted pro- nothing to do' drought across the
x a, we'where the onus is on the g'and b assist lsunc hing municipality.
AWL, opastmS Youth-ocused pro- To contact the group or offer
Y.there is era such oat- activities for recreational and leisure time as a volunteer.all Sava at
,ro V'htttwn Region in the Town activities in non-threatening a►vi- 623.4599 or Flauate Simmoada at
:f P ring, she said. It is ailed Sao 697-2747.
he I bsra Black Centre.
Kim Heustis, of Probation and
'stole Services in Bowmanvilie.
laid ohs need places and events
uha they can go"on the spur of
,he r net."
A centre would provide such a
;dace for many.
eats need a place to go where
:hey not being judged,"explained
ueu
Ixexnt�— to a_terat csatre-- - - -
Jrono Fmrn.ill_rmc�r>e.at loyms the centre, and the --
17Fvo waning the centre is looking
a c—ming the centre on more
eights,said Street
With are centre up and running.
he ariugtoo Youth Committee
VOUJ At 10 at another in the mu. � O
(•..ay.especWly since CWtng-
ATTACHMENT #2 TO REPORT CS-01-00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Meeting: File#
Date: SEPTEMBER 23, 1996 Res. #
Report #: -_ CS-09-96 File#: By-Law#
Subject:
1 AD HOC COMMITTEE TO ASSIST YOUTH
REPORT TO COUNCIL/FINDINGS AND RECOMMENDATIONS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report No. CS-09-96 be received; and
2. THAT the Ad Hoc Committee to Assist Youth - Report to Council dated June 24, 1996
detailing findings and recommendations be received for information; and
3. THAT the Ad Hoc Committee to Assist Youth be encouraged to carry out their
recommendations in establishing a Youth Council and Advisory Board; and
4. THAT a copy of Report CS-09-96 he forwarded for consideration of the comments and
suggestions made, to the Ad Hoc Committee to Assist Youth and advisors to the
committee; and
5. THAT the Ad Hoc Committee to Assist Youth be requested to advise Council of their
final implementation strategy as it applies to the responsibilities and structure of the
Youth Council and Advisory Board, at which time their mandate will have been fulfilled
and Ad Hoc Committee to assist the youth be disbanded.
1.0 BACKGROUND
i
1.1 At the June 24, 1996 Council Meeting, Ron Collis, Chairman assisted by members of the Ad
Hoc Committee to Assist Youth and the Youth Committee, presented their final report to
Council outlining their findings and recommendations for consideration.
1.2 Subsequently,Council through resolution C-560-96 referred the report to the Treasurer,
the Director of Community Services and the Property Manager for review and
preparation of a report to be submitted to the General Purpose and Administration
Committee.
1.3 The issue of use of the former Fire Hall building is being addressed through Report
ADMIN-27-96.
..111 ItCYOtE
1012
REPORT CS-09-96 . 2 - SEPTEMBER 23,1996
2.0 OBJECTIVES
2.1 In reviewing the Youth Ad Hoc Committee's Report, the objectives and position of the
Committee is identified as follows:
2.1.1 Is there a youth problem in Clarington and if so what are the nature of these
problems?
o Given the facts presented in the report the Committee suggests there are clear signs
that youth problems do exist in Clarington, however, in general the intensity of those
problems can be classified as moderate.
2.1.2 Will problems among youth likely escalate if the status quo is maintained?
o Projections of residential growth in Clarington suggest youth population (12-18 years)
increases will severely tax current youth services resulting in critical youth problems.
2.1.3 What plan of action is needed to assist youth in Clarington?
o Any action plan will need to be comprised of the following guiding principles:
- Commitment by the Municipality
- Coordination of all Youth Forum
- Communications of Youth programs and services
- Respect between Youth and Adults
- Empowerment of Youths to identify, prioritize and create
I
action plans to address needs.
3.0 COMMITTEE RECOMMENDATIONS
i
3.1 As a result of their findings, the Ad Hoc Committee to assist Youth has presented three
recommendations for the consideration of Council.
3.2 Throughout the report a common theme was made evident, and further in reviewing
information received from other municipalities, the aspect of involvement from the
youths' perspective was determined to be paramount to the success of any program.
Subsequently the Ad Hoc Committee to Assist Youth recommends the establishment
of a Youth Council, comprised of a selection of youths representing two distinct age
groups (12 - 14 and 15 - 18) and five geographic areas within the municipality.
3.3 Staff would suggest that it may be advisable to defined a structure for the operation of
the Youth Council and Terms of Reference be established with clearly defined goals.
./3
1013
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REPORT CS-09-96 - 3 - SEPTEMBER 23,1996
3.4 A second recommendation of the report to establish an Advisory Beard has also been !
forwarded for consideration. Council may wish to endorse the report and its findings,
however, it is recommended that should the Advisory Board be established, it be without
the status of a formal Board of Council. It is further suggested that the Board's
i
structure not include representation of Council, similar to the structure of the Older
Adults Committee. The intention is that an autonomous board will establish an
independent attitude and foster a sense of self sufficiency in operating without a
dependency of tax dollars.
3.5 The final recommendation is that of hiring a Youth Co-ordinator as a full-time position
hired by the Advisory Board. In discussing this issue, staff is suggesting that
consideration be given to establishing this position on a contractual basis with the
Advisory Board, to be reviewed annually and further that a specific job description for
this position be created. It should be noted that the intention is for this position to not
I
be considered as a Municipal employee.
4.0 COMMENT
4.1 The Ad Hoc Committee on Youth is to be congratulated, for it job well done. The
report was concise and factual and certainly reflects the endless hours of volunteer work
that went into the document.
4.2 It is noteworthy that the premise of staffs review of the document was not to criticize
or challenge any of the information or findings. Our role was perceived to be of an
advisory nature and to make suggestions that we believe would ultimately assist the
Committee in reaching its goals.
ectfully submitted, Reviewed by,
o h P. Caruana, Director W. H. Stockwell,
ommunity Services Department Chief Administrative Officer
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Marie Marano, Treasurer
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Frederick Horvath, Property Management �
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1014
ATTACHMENT #3 TO REPORT CS-01-00
THE Cf,�1'���t,� P RINGTON
REPORT
Meeting. GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Dal OCTOBER 21, 1996 Res. #
ADDENDUM TO By-Law#
deport#: CS-09.96 File#:
3uL, ,ct: AD HOC COMMITTEE TO ASSIST YOUTH
FINDINGS AND RECOMMENDATIONS
le( mmendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
I
1. THAT addendum to Report CS-09-96 be received; and
2. THAT Report CS-09-96 be received; and
3. THAT the recommendations in report CS-09-96 be approved; and
4. THAT Council endorse in principle subject to report CS-09-96 recommendations as
outlined in the Ad Hoc Committee to Assist Youth Findings and Recommendations as
presented to Council on June 24, 1996.
5. THAT Council recognizes the Youth Council and Advisory Board as the advisory group
to speak to youth issues.
6. THAT as it deems necessary the Advisory Board and Youth Council update Municipal
Council on its programs and activities. j
7. THAT a committee of staff from the Municipality assist the Ad Hoc Committee to
Assist Youth with the design of the implementation strategy.
b. THAT once the implementation strategy has been designed the Ad Hoc Committee to
Assist Youth will be formally disbanded.
9. THAT a copy of addendum to report CS-09-96 be forwarded to the Ad Hoc Committee
to Assist Youth, the advisors to the committee and be advised of action taken.
1.0 BACKGROUND
1.1 At the October 7, 1996 General Purpose and Administration Committee meeting, Ron Collis
and Diane Higgs appeared as a delegation, in response to report CS-09-96. Through that
presentation, the Ad Hoc Committee to Assist Youth presented five issues that they requested
received assurance of Council. (Attachment #1)
1.2 Subsequently,Council referred the requests back to staff for review and report back to
the next General Purpose and Administration.Committee.
-2.0- - -AD-HOC-COMMITTEE ASSU CFS
2.1 Staff has reviewed the requests of the Ad Hoc Committee and provide the following
comments for consideration of Council. /2
•::::: ��:.:: 1015
REPORT CS-09-96 - 2 - OCTOBER 21, 1996
2.2 That this Council clearly endorses our recommendations as outlined in the Ad Hoc
Committee to Assist Youth Findings and Recommendations as presented to Council on
June 24, 1996 of this year.
- Staff report CS-09-96 addresses the specifics of the Ad Hoc Committee's final report.
Subsequently, staff is recommending, that Council endorse the Ad Hoc Committee's
Findings and Recommendations in principle subject to report CS-09-96.
2.3 That Council recognizes the Youth Council and Advisory Board as the main bodies that
speak to youth issues and co-ordinates youth programs services and activities in
Clarington.
- Staff is recommending that this request be amended to recognize the Youth Council
and Advisory Board as the primary advisory group to speak to youth issues in the
Municipality. References made to co-ordination of youth programs, services and
activities in Clarington is felt to be too exclusive and would impact a significant number
of existing providers of youth programs and services including the Municipality and
various Community Recreation/Park Boards and Associations.
2.4 That a member of Council sit on the Advisory Board and meet with the Youth Council
when the Youth Council deems it necessary. Although these two bodies need not be
classified as formal Boards of Council.
- With respect to the request for Council representation on the Advisory Board, staff
are advising against official representation in light of the Provincial directive which
requires that all financial transactions of"Boards" of Council be conducted through the
Municipal Accounts. This is very restrictive and effectively requires that the
Municipality hold all funds,write cheques,approve expenditures etc. It is suggested that
this is not the intention of the Advisory Board. If Council considers representation even
in an unofficial capacity, the question remains in legal terns whether this constitutes a
"Board" of Council.
In addition, the issue of insurance and liability poses a concern to staff.
After much discussion with the Municipality's insurers regarding Recreation Affiliate
Boards, that are currently recognized, and the larger implications of insurance liability,
staff are drafting a separate report to address this issue. Consequently, it is not
recommended that the Advisory Board be recognized in a manner which may pose
similar concerns or raise such queens_
./3
1016
REPORT CS-09-96 . 3 - OCTOBER 21, 1996
2.5 That a staff member from the Municipality assist the Committee with the design of the
implementation strategy.
- Staff is suggesting that a committee of staff be involved by offering assistance to the
Committee with the design of the implementation strategy,as there are implications that
would involve expertise from a number of departments. Not with standing, staff would
be pleased to assist the Committee as advisors.
2.6 That once the implementation strategy has been designed, the Ad Hoc Committee to
Assist Youth will be formally disbanded.
- Staff concur with this requested as presented in report CS-09-96.
3.0 COMMENT
i
3.1 Staff has discussed the intent of the report with Mr. Ron Collis of the Ad Hoc
Committee to Assist Youth and provided him with a copy for the committee's review.
Respectfully submitted, Reviewed by,
Joseph P. Caruana, Director W. H. Stockwell,
Community Services Department Chief Administrative Officer
Marie Marano, Treasurer
Frederick Horvath, Property Manager
JPC:MM:FH:dm
1017
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Delegation Address to the General Purpose and Ad inistrative ommittee== ,
Ron Collis - Ad Hoc Committee to Assist Youth w
ATTAC��'.NZi.#,1
October 7, 1996 TO 4MPORT Cst0 9-9
'-ADDE[VDUM>
Since the last GPA Committee meeting, members of the Ad Hoc Committee to_Ass tsc
Youth met to discuss the contents of Report CS-09-96. This morning I wodld like-,,,to,,
report to you on the decisions that were reached at that meeting. \ /
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Members of the Ad Hoc Committee to Assist Youth decided they would be prepared to
design an implementation strategy as it applies to the responsibilities and structure of
the Youth Council and Advisory Board.
We decided that the implementation strategy would include, the committee member
selection process and criteria, a time-table for important achievements to occur, such as
the Board and Council formation, initiation of fundraising activities, and the hiring of a
Youth Coordinator. And, we would develop a more in-depth description of the
responsibilities and structure of these bodies.
But, to design this implementation strategy in the most effective way possible, we
would need to solicit the advice and assistance of experts in our community.
We would need help to insure that our implementation plan covers all of the relevant
issues that need to be addressed when setting up a Board or Council. Our hope is that
when the Advisory Board initiates operation, members of the Board know exactly what
their mandate is, how they will be achieving it, and that they feel comfortable about the
process that is prescribed. But, to do this properly, we need assistance from someone
who has experience setting up Boards and Councils, someone who can outline the
issues that need to be addressed, give suggestions on how we might address these
issues, and when we have drafted the implementation strategy, review it and advise us
of any concerns. We would request a Municipal Staff Member with experience in this
area, fill this role_
We would also be willing to approach Dick Malowney, Director of Education for
Northumberland-Clarington Board of Education. for his input and assistance. Mr.
Malowney has considerable experience setting up Youth Councils. Further, back in
April when Mr. Malowney and I discussed the possibility of including a Youth Council
i, our recommendations, he was extremely supportive of the idea and offered his
assistance.
A very important issue raised at the last GPA Committee meeting was fundraising. We
d recognize that acquiring adequate funding for operation purposes and for the salary
of a Youth Coordinator is extremely important. For this reason, we feel that the
ii plemertation strategy should specifically define how fundraising efforts will be
structured. And we would be willing to approach someone like Paul Morris of the BIA,
w.io has considerable fundraising experience to either give us direction and input on
t 's matter or to recommend someone who can fulfill this role.
I hope that you can tell from the description of how we would approach designing the
1111plementation strategy, that just like our Report to Council, we would proceed in a
v °y serious and thorough manner. But before we put any more time and effort into
this project. And before we seek to solicit the time and effort of others in the
c� -nmunity, before we are to assume the role of designing the implementation strategy,
we need to know clearly that our efforts will not be in vain. For us to initiate work on
th,; implementation strategy we need have the following five assurances from Council.
1 That this Council clearly endorses our recommendations as outlined in the Ad Hoc
Committee to Assist Youth Findings & Recommendations as presented to Council
on June 24th of this year.
2. That Council recognizes the Youth Council and Advisory Board as the main bodies
that speak to youth issues and coordinates youth programs, services and activities in
Clarington.
y - -
3. That a member nsouncil-srt_on-the-an Board-and meet with the Youth
ounci w_ en t e - outh Council deems it necessary. Although these two bodies
need not be classified as Formal Boards of Council.
1019
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4. That a staff member from the Municipality assist the Committee with the design of
the implementation strategy.
And 5, that once the implementation strategy has been designed, the Ad Hoc
Committee to Assist Youth will be formally disbanded.
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With these five assurances formally in place, the Ad Hoc Committee to Assist Youth
would accept Municipalities request and initiate work on designing the implementation
strategy as it applies to the responsibilities and structure of the Youth Council and
Advisory Board.
Thank you and we look forward to your response.
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1020
ATTACHMENT#4 TO REPORT CS-01-00
FIREHOUSE YOUTH CENTRE
OPERATIONAL BUDGET
1999
Revenue
DONATIONS/MINOR FUNDRAISING 20% 10,000.00
MAJOR FUNDRAISING 35% 24,000.00
(4 large events)
I
MUNICIPALITY OF CLARINGTON 5% 2,000.00
SERVICE CLUBS 20% 10,000.00
FOUNDATIONS 20% 10,000.00
(Trillium, United Way, ETC.)
Total: 56,000.00
Expenses
Salary 30,642.00
Benefits 5,516.00
Supplies 3,000.00
Music 1,000.00
Postage 1.000.00
Mileage 1,000.00
Telephone/Fox 1,500.00
Recreation 2,000.00
Adult/Youth Training-Crisis Intervention, CPR, First Aid (800.00)
Repairs & Maintenance 2,500.00
Bank Charges 400.00
Rent 5,000.00
Administration 2,500.00
10- 1021
REPORT NO.: WD-04-00 PAGE 2
1 .2 With respect to non-residential building permit activities, the details are provided as
I
foI lows:
APPLICANT CONSTR TYPE LOCATION $ VALUE
St. George's Anglican Washroom 250 Mill St, Newc 2,000
Durham Police Exercise Rm 2126 Regional Rd 57 8,000
Popatia, Sadry I Enclosure 39 King St W, Newc 8,000
Porter, Randy Barn Roof 6692 Highway #115 14,000
TOTAL 32,000
Respectfully submitted, Reviewed by,
Zi -�----�
ctlt
canklinWu,Stephen A. Vokes, P.Eng
Director of Public Works Chief Administrative Officer.
SAV*bb
January 7, 2000
1i n2
.,....�..ly Bu.,-".:j Act-._., Repor-. .,unicir____y of -.,.__.,gton _._.._ed on .._...._ry 11, _.._J at _,.. Foa -..- ..ionth _..___.g 99.__.__
II Permits Issued Housing Starts Value of Construction 11
II 11
1 SFD Single Family Dwelling
11 Gro I Dec 1999 1 1999 Y.T.DI 1998 Y.T.DI Dec 1999 1 1999 Y.T.DI 1998 Y.T.DI Dec 1999 ( 1999 Y.T.D. 1 1998 Y.T.D. II g am y we g
II I 1 1 1 1 1 1 I I II SDD Semi-Detach (Link) Dwelling
II SFD ( 18 1 299 1 299 1 18 1 255 1 283 1 2,339,000.00 I 37,684,370.00 I 31,825,375.00 11 SMD Single Mobile Dwelling
II I I I I I I I I I II
II SDD I 34 1 223 1 144 1 21 1 161 1 134 ( 3,212,000.00 I 20,372,820.00 ( 12,740,385.00 II TWH Townhouse
II I I I I I 1 I I 1 11 MUL Multi
II SMD 1 1 21 1 33 I 1 20 1 33 1 ( 1,441,200.00 I 2,438,000.00 11 DFD Dual Family Dwelling
II TWH I 4 1 93 1 154 I 1 83 1 160 1 316,000.00 ( 6,536,435.00 1 10,507,235.00 II OTH Other
h MUL I I I I I I I I I II COM Commercial
II I I I I I I I I I II
U DFD I 1 4 1 6 1 1 1 1 1 1 ( 93,000.00 I 211,000.00 II IND Industrial
II I I 1 I I I I I I 11 INS Institutional
II 0TH 1 15 1 186 1 176 I 1 ( I 306,020.00 1 3,426,501.00 I 2,951,263.00 11
__ ; -A AGR Agricultural
SUB- TA I 71 1 826 1 812 1 39 —520 611 1 6,173,020.00 + 69,554,326.00 ( 60,673,258.00 1' GOV Government
I I I I I I I I I 11 HYD Hydro
a CON 1 1 1 45 1 57 1 1 4 1 8 1 8,000.00 1 2,274,800.00 ( 11,067,876.76 p PLM Plumbing
II I 1 1 1 1 I I I I II REN Renewal
11 IND 1 1 7 1 17 1 1 2 1 7 1 1 1,499,150.00 1 3,146,000.00 11
It I I I I I I I I I II DEM Demolition
II INS 1 1 1 16 1 11 1 1 4 1 5 1 2,000.00 1 8,699,410.00 I 8,266,515.00 II
fl AGR 1 1 1 16 1 14 1 1 1 12 1 12 1 14,000.00 1 600,100.00 I 438,100.00 11
U GOV 1 1 1 4 1 8 1 ( I 3 1 8,000.00 1 238,000.00 ( 1,477,761.00 II
p HYD I I 1 I 5 1 1 I 1 1 1 15,000,000.00 1 281,000.00 11
h PLM 1 4 ( 52 1 38 1 1 ( 1 19,000.00 1 127,605.00 I 141,950.00 11
O I I I I I I I I I I II
W p REN I 1 3 1 1 1 1 2 1 1 1 I 11
II I I I I I I I I I II
II DEM I 3 1 31 1 29 1 1 1 1 1 1 1 I II
1 —
11 SUB- TAIL 1 11 1 175 1 180 1 1 1 25 1 37 1 51,000.00 1 28,439,065.00 ( 24,819,202.76 11
� I
II
TOTAL I 82 1 1001 1 992 1 40 1 545 1 648 1 6,224,020.00 I 97,993,391.00 1 85,492,460.76 +I
II I I I I I I I I I II
U BP FE S 1 65,507 1 1,029,631 1 884,870 1 1 1 1 1 I II
II PP FE S I 318 1 3,075 1 2,758 1 1 1 1
I
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III
II Summary of Residential Units by Geographical Areas II
ii based on Building Permits Issued. Printed on 00.01-05 at 11:52 (I
11 Current Year Figures to the End of 99.12.31 11
II URBAN AREAS RURAL AREAS HAMLETS II
I
II YEA 1 BOWM I COUR ( NEWC ( WILM { ORON I DARL 1 CLAR I BURK { ENFI { ENNI I RAMP { HAYD I KEND { KIRB i LESK I MAPL { MITC I NEWT I SOLI I TYRO I TOTALII
q 76 ( 239 1 2 i 5 I i 3 1 19 i 18 I I i 1 I 2 I 1 I I 1 I 3 I I 3 i 1 I I 1 1 299
I _jl
II 77 II1 118 1 2 1 u I I 7 1 29 1 26 I I I I 2 1 2 1 2 1 I 1 1 I 2 1 1 1 I 1 203 II
I
II 78 li 1 13 1 2 1 2 ( 1 45 1 19 1 25 1 1. I I I 1 1 i I 1 1 1 1 I 5 1 2 1 2 1 1 119 II
I II
II 79 I 1 1 2 1 7 1 I I 25 1 22 I I I I I I 1 1 I 3 1 I 1 1 I 1 1 I 63 II
II 80 1 3 1 2 1 47 I 1 1 1 19 1 12 I I I I I I I l I I I I 3 j 1 j 88 II
-A
q 81 it 1 1 I 3 1 I 2 1 28 1 25 I 1 1 i I I 1 1 I I 1 1 I 2 1 I 7 1 2 1 73 II
q 82 i 60 1 1 1 5 1 1 1 1 24 i 14 1 1 1 I I I I I I I I I 1 1 2 1 5 j 114
II 83 1 10 I 2 1 7 1 I I 32 1 18 j 2 ( I 2 { 3 1 3 1 I I I I 3 1 1 1 1 1 1 84 II
1 -
II 84 1 9 1 36 I 4 I 107 1 6 ( 43 { 15 I 3 I 1 I 2 I 1 I I I --�-- 1 I I i- 4 {— 7 i 239 II
I
11 85 II 61 I 276 1 26 1 118 1 4 I 46 1 22 1 9 1 { 1 I 3 I 3 I I I I 2 I I I 1 I 4 { 576 —II
86 l 125 { 579 1 105 1 173 i 2 I 82 { 33 1 18 I 1 9 ( 7 1 4 I I I I 2 I 3 I 1 5 1 4 11151
II
�1
q 87 �{ 365 1 670 1 26 I 137 1 3 i 111 1 45 1 12 1 i 14 1 5 I 4 I 1 1 I 1 I 1 I I I 5 1 2 11402 II
q 88 1 347 1 633 1 317 1 64 1 2 1 123 1 44 1 21 1 I 15 I 4 1 1 { 1 I I I I I 11 I 11582 11
q 89 I 181 { 697 1 262 1 42 1 1 1 77 1 49 { 11 1 2 1 21 1 8 { 1 I 1 { 1 1 { 2 1 4 { 1 11359 q
�J q
_ 90 199 305 28 6 25 20 5 4 2 594 {{
II
CD
q 91 1 433 1 255 1 46 i 2 1 1 { 15 i 11 1 1 1 1 2 1 1 i { 1 ( I I ( I 1 ( 2 ( 771 �I
92 532 1 204 1 22 1 10 I 3 I 14 1 6 1 1 1 1 1 1 1 I 1 I I ( I I I 1 I 1 I I 791 �{
I
II 93 l 1 57_301 1 232 1 6 1 10 1 3 1 9 1 6 1 1 1 I i 3 1 I i I I I I I
I I �I
I II
q 94 406 1 388 1 4 I 10 i 2 1 11 1 8 ( 2 1 1 1 I 1 1 --� 1 1 I 1 1 1 1 834 i1
II 95 229 1 170 1 1 16 I 1 1 21 I 7 1 I I I 1 1 I I I I I I 2 1 I 1 447 II
'1 96 217 1 331 ( 3 i 16 I 1 17 1 10 I i 1 3 1 2 I I I I I I I 2 I I ( 601 {I
,jr, 423 I 295 I 5 { 21 1 1 20 { 20 I 2 1 3 1 7 1 2 2 1 I I I I I I I I I 1 801 I 313
1 254 ( 4 i 33 1 1 14 i 12 1 1 I 1 3 1 1 i 1 I I I I I I I I 1 636 184 1 296 1 78 1 21 1 1
1 31 1 17 1 { 1 6 { 2 I 1 1 1 I I 1 I ( I 1 I I 1 640 q
p efISTORICAL COMPARISON OF BUILDING PERMITS (I
II based on Building Permits Issued. Printed on 00.01.05 at 11:52 I�
u Current Year Figures to the End of 99.12.31 II
II
YEAf RESIDENTIAL I COMMERCIAL I INDUSTRIAL I AGRICULTURAL I INSTITUTIONAL GOVERNMENT ONT HYDRO TOTAL II
II 79 I 4,672,000.00 I 6,981,000.00 ( 4,100,000.00 { 412,000.00 I 87,000.00 I { { 15,252,000.00 I�
{1
II 80 { 4,618,000.00 I 832,000.00 I 2,505,000.00 { 101,000.00 I 4,291,000.00 I I 2,814,000.00 ( 15,161,000.00 II
{{ 81 { 5,341,000.00 { 467,000.00 { 866,000.00 { 156,000.00 I 246,000.00 I ( 86,478,000.00 { 93,554,000.00 I�
{I
{I 82 { 6,260,000.00 { 718,000.00 { 256,000.00 I 127,000.00 { 1,506,000.00 ( { 7,466,000.00 { 16,333,000.00 (I
83 I 6,561,000.00 { 1,274,000.00 I 246,000.00 I 114,000.00 I 2,278,000.00 { I 7,281,000.00 { 17,754,000.00 {I
I A
p 84 I 13,450,000.00 { 1,262,000.00 { 1,885,000.00 { 120,000.00 I 445,000.00 { I 7,300,000.00 I 24,462,000.00 II
h 85 I 29,859,000.00 { 1,299,000.00 { 786,000.00 { 100,000.00 ( 1,719,000.00 ( 1,330,000.00 I 630,000.00 I 35,723,000.00 I�
ii
II 86 { 65,010,000.00 I 2,247,000.00 I 3,071,000.00 { 184,000.00 I 839,000.00 ( I 1,770,000.00 I 73,121,000.00 I�
{I
87 ( 90,705,000.00 { 4,619,000.00 I 4,165,000.00 I 231,000.00 { 2,063,000.00 { 7,995,000.00 { 3,095,000.00 1 112,873,000.00 (I
p 88 1 137,773,000.00 { 2,901,000.00 { 5,627,000.00 { 160,000.00 I 14,207,000.00 { ( 1,439,000.00 { 162,107,000.00 II
I II
M 89 1 148,434,000.00 { 3,149,000.00 I 34,157,000.00 { 50,000.00 I 8,224,000.00 I 6,868,000.00 I 24,139,000.00 1 225,021,000.00 II
90 ( 57,581,350.00 I 1,526,000.00 { 2,948,000.00 I I 4,145,000.00 I 3,678,000.00 I 430,700.00 I 70,309,050.00 {I
p 91 I 65,698,000.00 I 3,859,300.00 ( 1,324,000.00 I 438,000.00 { 551,000.00 I 17,000.00 { 1,521,500.00 ( 73,408,800.00 I�
92 I 67,186,310.00 { 1,321,500.00 I 186,000.00 I 412,000.00 { 1,389,000.00 ( 5,585,000.00 { 21,413,500.00 + 97,493,310.00 +
h 93 I 52,220,000.00 I 5,109,000.00 I 7,000.00 I 733,500.00 I 5,183,000.00 I 428,000.00 I 705,500.00 { 64,386,000.00 I)
I) 94 I 72,461,955.00 I 1,216,700.00 I 1,636,000.00 I 276,100-00 I 1,258,500.00 I 1,975,000.00 I 1,816,750.00 ( 80,841,005.00 I)
I I II
95 { 41,455,602.25 I 3,478,800.00 I 551,000.00 I 584,900.00 I 10,469,000.00 I 359,000.00 I 136,500.00 ( 57,034,802.25 {'
—�
96 . 56,047,370.00 4,164,405.00 610,000.00 596,500.00 211,500.00 5,083,000.00 951,705.25 67,664,480--25
9 72,334,758.00 16,573,385.87 12,615,000.00 698,000.00 17,129,700.00 4,372,388.00 1,677,600.00 125,400,831.87
98 60,673,258.00 11,067,876.76 3,146,000.00 438,100.00 8,266,515.00 1,477,761.00 281,000.00 85,350,510-76
99 69,554,326.00 2,274,800.00 1,499,150.00 600,100.00 8,699,410.00 238,000.00 15,000,000.00 97,865,786.00
L_
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: January 17, 2000 Res. #
FILE #:
Report #: ADMIN-07-00 By-law #
Subject: ARCHITECTURAL SERVICES & CRITICAL PATH
FOR CONSTRUCTION OF MAIN BRANCH LIBRARY AND EXPANSION OF
MUNICIPAL ADMINISTRATIVE CENTRE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report No. ADMIN-07-00 be received;
2. THAT Council endorses in principle the proposed Critical Path and that the Project
Team be authorized to take the necessary action to adhere to the critical path
schedule excluding the awarding of the architect and the tender;
3. THAT Council authorize staff to undertake a request for proposal call for architectural
services; and
4. THAT Council authorize staff to undertake a pre-qualification procedure for all
potential bidders as it pertains to the construction of the new building, FORTHWITH.
1.0 BACKGROUND:
1.1 On November 15, 1999 Council approved Report ADMIN-33-99 which dealt with
the location of a new main branch of the Clarington Library Board in downtown
Bowmanville on municipal property located at 163 Church Street.
1.2 The report included a financial outline taking into account the overall process of
construction and the current debenture load. The building is scheduled for occupancy
on January 1 st, 2003.
1.3 A Project Team has been established and involves the Chief Administrative Officer,
1201
REPORT NO.: ADMIN-07 -00 PAGE 2
Department's personnel will be involved throughout the process which are integral
to the success of the project.
2.0 CRITICAL PATH:
2.1 The Team identified a process to be established in identifying the various tasks,
assessing a time frame to meet the project goals which would guide the project to a
completion date of January 2003.
2.2 The project's "critical path" (Attachment #1) is provided as a reference to the Project
Team's schedule for this project identifying critical dates within the process. The
Clarington Public Library Board has reviewed the critical path and is in agreement
with the timelines.
2.3 The first priority was to determine the method of construction which would best suit
this project. After discussion with appropriate personnel and external resources, the
traditional method of construction (independent selection of architect and contractor)
will provide the best approach to this project.
2.4 The Project team has prepared a request for proposal for architectural services which
upon Council approvals will close Thursday, February 10, 2000.
2.5 The Evaluation Criteria for Architectural Services will include but not be limited to the
following:
a) qualifications and expertise;
b) experience of sub consultants;
c) team concept and compatibility with owner;
d) problem solving skills and ability to work with various parties;
e) experience with construction of Libraries;
f) reference interviews; and
g) proposed fees and hourly rates.
3.0 PRE-QUALIFICATION OF GENERAL CONTRACTOR:
3.1 As in any new construction initiative in the municipality, serious consideration must
be given to the selection of the Contractor. As a result it is recommended that staff be
authorized to initiate a pre-qualification process for all bidders prior to the actual
tender call.
3.2 This process offers advantages to the Municipality in that it eliminates the possibility
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1202
REPORT NO.: ADMIN-07 -00 PAGE 3
job. Further, pre-qualification ensures the respective contractor's financial stability
and credibility.
3.3 The Evaluation Criteria for Pre-Qualification of the General Contractor will include
but not limited to the following:
a) experience with similar projects and budget;
b) experience with sub trades;
c) past safety record;
d) financial stability;
e) client references; and
f) ability to obtain bonding, insurance etc.
3.4 Pre-qualification and tender process will be in accordance with acceptable standards
established by the Durham Construction Association.
3.5 Pre-qualification will the completed in consultation with appropriate staff and the
successful Architect. Council will be advised of the pre-qualified list of contractors by
memorandum prior to issuance of the Tender Document.
4.0 COMMENTS:
4.1 The Project Team will do their utmost to adhere to the critical path and will keep
Council informed on the progress of the project. The Project Team will be reporting
back to Council on April 10, 2000 recommending the selection of the Architect.
Respectfully submi Reviewed by,
Fr erick J. Horvath, Franklin Wu,
Interim ger of Operations Chief Administrative Officer
arie Marano,
Treasurer
Cynthia Mearns,
- I ibrery-Director - - - -_
1203
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Revised January 7,2000
Critical Path Desion
and Construction
of
Expansion Main Branch, Library
and of
Municipal Administrative Centre
Project Team: Franklin Wu, Marie Marano, Cynthia Mearns, Fred Horvath
1. Define Building program- Cynthia/Fred - December 15, 1999
2. Prepare Terms of Reference for Invitation for Architectural Services/
Project Coordinator - complete with selection criteria January 2000
3. GPA Report re: Architect Process January 17, 2000
Project Site Identification January 18,2000
Issue request for Architectural Services January 18 - February 10, 2000
Interview/Selection February 21 - March 10, 2000
4. Recommendation to GPA re selection of Architect April 10, 2000
5. Architect team to meet with key stakeholders(Library Board
and Senior Staff) to prepare Concept Plan April to July 2000
6. Preliminary Cost Estimates July/August 2000
7. GPA Report re: Design& Budget July 2000
8. Ceremonial Ground Breaking July 2000
9. Final Design September 26, 2000
10. Working Drawings October 2 - February 2, 2001
11. Issue Tender Call for Construction February 20, 2001
12. Approval of Tender April 2, 2001
13. Construction Commence May 7, 2001
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14. Substantial Completion October 25, 2002
15. Occupancy of Building
January 6, 2003
DN:LBRARYMNUNG ___----
1204
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Memorandum
FILE COPY
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To:
Mayor Hamre and Members of Council
From:
Date: Patti L. Barrie, Municipal Clerk
Subject:
January 13, 2000
DELEGATION OF DARLENE CHARRON
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING - JANUARY 17, 2000
Darlene Charron will be appearing as a delegation at the General Purpose and
Administration Committee Meeting of January 17, 2000. The correspondence
attached was distributed as Item D - 12 in the December 13, 1999, Council
Agenda and referred to the By-law Enforcement Division.
tip.°—Pti L. Barrie, A C.T.
Municipal Clerk
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