HomeMy WebLinkAbout04/19/1999
MUNICIPALITY OF
~arfngton
ONTARIO Revised
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: APRIL 19, 1999
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
(a) Minutes of a Regular Meeting of March 29, 1999 301
(b) Minutes of a Special Meeting of April 12, 1999 319
4. PRESENTATIONS
(a) Dave Clark, General Manager, Clarington Hydro, Box 130
Bowmanville, L1 C 3K9 -Annual Report
(b) Frank Wu, Chief Administrative Officer -Report ADMIN-11-99
5. DELEGATIONS
(a) Rev. Frank Lockhart and Mr. Bob Simpson, Valleys 2000, P.O. Box 364
Bowmanville, L1C 3L1 -Report PD-19-99
(b) Wayne Clark, Valiant Property Management UDI, 177 Nonquon Road
20`" Floor, Oshawa, L1 G 3S2 -Report PD-36-99
(c) Representative of the Durham Region Homebuilders Association
P.O. Box 26064, 206 King Street East, Oshawa, L1 H 1 CO -Report
PD-36-99
(d) Joseph Virgilio, 1 West Pearce Street, Suite 110, Richmond Hill
L4B 3K3 -Report PD-36-99
(e) Representative from Scugog Development Inc., 23 Wingate Crescent,
Richmond Hill, L4B 3J3 -Report PD-36-99
(f) Representative from Liza Developments, Liza Homes, 30 Werthim
Court, Suite 9, Richmond Hill, L4B 1 B9 -Report PD-36-99
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET BOWMANVILLE •ON TARIO • L1C 3A6 (905) 623-3379 FAX 623-4169 RECYCLED P~PEN
G.P.& A. Agenda - 2 - April 19, 1999
(g) Representative from Schickedanz Developments Ltd., 3311 Bayview
Avenue, Suite 105, Willowdale, M2K 1G4 -Report PD-36-99
(h) Representative from Landcrest Development Management Inc.,
633 Edgeley Boulevard, Unit 3, Concord, L4K 4H6 -Report PD-36-99
(i) Representative from 970973 Ontario Limited, 82 Beechwood Avenue,
North York, M2L 1 J5 -Report PD-36-99
(j) W.D. Manson, W.D.M. Consultants, 20 Clematis Road,
Willowdale, M2N 4X2 -Report PD-36-99
(k) Representative from Hyperion Group Inc, 789 Don Mills Road, Suite 500
Don Mills, M3C 1T5 -Report PD-36-99
6. PUBLIC MEETING
(a) Clarington Official Plan Amendment, Part Lots 15, 16 and 17
Concessions 1 and 2, Former Township of Darlington
West Bowmanville Main Central Area
REPORT PD-32-99 -MUNICIPALITY OF CLARINGTON 501
(b) Rezoning Application, Part Lot 8, Concession 1,
Former Township of Clarke, 4503 Highway No. 2
REPORT PD-33-99 -SAM CUREATZ, Q.C., ON BEHALF OF
JAMES WILLIAM HALE, INTRUST 503
7. PLANNING AND DEVELOPMENT DEPARTMENT
(a) PD-32-99 - Clarington Official Plan Amendment Application
for West Bowmanville Main Central Area and
Special Policy Area "H", Part Lots 15, 16 and 17
Concessions 1 and 2, Former Township
of Darlington 601
(b) PD-33-99 - Rezoning Application, Sam L. Cureatz, Q.C.
on behalf of James William Hale, In Trust
Part Lot 8, Concession 1, Part of the Original
Road Allowance Between Concessions 1 and 2
and Part of the Original Road Allowance
Between Lots 8 and 9, Former Township
of Clarke, 4503 Highway No. 2, Newtonville 619
(c) Revised - Memorandum of Understanding Between
PD-19-99 the Municipality of Clarington and
Valleys 2000 627
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G.P.& A. Agenda - 3 - April 19, 1999
(d) PD-34-99 - Appointments to the Samuel Wilmot Nature
Area Management Advisory Committee
(e) PD-35-99 - Subdivision Status Report: January 1, 1999
(f) PD-36-99 - Parking in Residential Areas
(g) PD-37-99 - Monitoring of the Decisions of the Committee of
Adjustment for the Meeting of April 8, 1999
8. CLERK'S DEPARTMENT
(a) CD-14-99 - Animal Services Monthly Report for Month
of March, 1999
9. TREASURY DEPARTMENT
(a) TR-16-99 - Cash Activity Report -December 1998
(b) TR-17-99 - Cash Activity Report -January 1999
(c) TR-18-99 - Cash Activity Report -February 1999
10. FIRE DEPARTMENT
(a) FD-8-99 - Monthly Fire Report -March, 1999
11. COMMUNITY SERVICES DEPARTMENT
No Reports
12. PUBLIC WORKS DEPARTMENT
(a) WD-19-99 - Monthly Report on Building Permit Activity
for March, 1999
13. ADMINISTRATION
(a) ADMIN-1 1-99 - Energy Competition Act (Bill 35)
14. UNFINISHED BUSINESS
15. OTHER BUSINESS
(a) Confidential Verbal Report from the Municipality's Solicitor
re: Legal Matter
644
651
658
699
701
801
808
815
901
1101
1201
THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee March 29, 1999
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
March 29, 1999 at 9:30 a.m., in the Council
Chambers.
ROLL CALL
Present Were: Mayor D. Hamre
Councillor J. Mutton
Councillor M.Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C.Trim
Councillor T. Young
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Also Present: Chief Administrative Officer, F. Wu
Director of Community Services,J. Caruana
Acting Director of Planning and Development,D. Crome
Solicitor, D. Hefferon(10:10 a.m. until 10:55 a.m.)
Treasurer, M. Marano
Director of Public Works, S. Vokes
Divisional Fire Chief,G. Weir
Deputy Clerk, M. Knight Stanley
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Mayor Hamre chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
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Councillor Novak indicated that she would be disclosing a pecuniary interest with
respect to Report PD-30-99.
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Councillor Schell indicated that he would be disclosing a pecuniary interest with
respect to a Confidential Verbal Report of the Solicitor pertaining to a legal matter.
MINUTES
Resolution#GPA-131-99
Moved by Councillor Trim,seconded by Councillor Schell
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on March 22, 1999,be approved.
"CARRIED"
301
G.P. &A. Minutes - 2 - March 29, 1999
DELEGATIONS
(a) Ron Strike and George Khouri,Clarington Board of Trade,c/o 40 Temperance
Street Bowmanville, LIC 3A6—advised that they are in concurrence with all of the
recommendations contained in Report ADMIN-9-99.
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
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Pursuant to the Planning Act,the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following application:
(a) Rezoning and Site Plan Applications- Part Lot 29,Concession 2,
Former Township of Clarke,on the west side of Regional Road 17, -
north of the Canadian Pacific Railway—Robert and Helen Sherman
The Deputy Clerk advised that public notice for the rezoning application was
sent by first class mail on or before February 26, 1999, to all property owners
within 120 metres of the subject property in accordance with the latest municipal
assessment record. In addition, notice was also posted on the site prior to
February 26, 1999. This notice procedure is in compliance with the Ontario
Regulation made under the Planning Act.
The Chairman announced that the Acting Director of Planning and Development
would describe the purpose and effect of the proposed amendment,then the
objectors would be heard,followed by the supporters and the applicant.
(a) Report PD-28-99—Robert and Helen Sherman—the purpose and effect
of the proposed rezoning application is to rezone the subject lands from
"Agricultural(A)Zone"and"Environmental Protection(EP)Zone"to
permit the development of a place of worship with ancillary uses.
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No one spoke in opposition to or in support of the application.
The applicant was present to answer questions from Members of the Committee.
PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning&Site Resolution#GPA-132-99
Plan Approval
Applications Moved by Councillor Young, seconded by Councillor Mutton
Sherman
D14.ZBA.99.006 THAT Report PD-28-99 be received;
THAT the rezoning application submitted by Newcastle Fellowship Baptist Church
on behalf of Robert and Helen Sherman be referred back to staff for further
processing and preparation of a subsequent report pending receipt of all outstanding
comments; and
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THAT all interested parties listed in Report PD-28-99 and any delegation be
advised of Council's decision.
"CARRIED"
302
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G.P. &A. Minutes - 3 - March 29, 1999
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Durham Planning Resolution#GPA-133-99
System Review
Phase I Report Moved by Councillor Young,seconded by Councillor Rowe
THAT Report PD-29-99 and the Durham Planning System Review: Phase 1 Report
be received;
THAT the recommendations contained within the Durham Planning System
Review: Phase I Report be endorsed;
THAT the Municipality of Clarington indicate to the Region of Durham that it is a
"willing host" for the delegation of authority to approve plans of
subdivision/condominium;and
THAT the Region of Durham,the local area municipalities within Durham Region,
the Urban Development Institute and the Durham Home Builders be advised of
Council's decision.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
Councillor Novak indicated a disclosure of pecuniary interest with respect to Report
PD-30-99; vacated her chair and refrained from discussion and voting on the
subject matter. A member of Councillor Novak's family has an apartment-in-
house.
Annual Report Resolution#GPA-134-99
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on Apartments-
In-Houses Moved by Councillor Trim,seconded by Councillor Schell
THAT Report PD-30-99 be received for information.
"CARRIED"
Councillor Novak chaired this portion of the meeting.
Part Lot Control Resolution 9GPA-135-99
963639 Ontario
Ltd. Moved by Councillor Schell,seconded by Councillor Mutton
D 14.ZBA.99.010
THAT Report PD-31-99 be received;
THAT the request submitted by 963639 Ontario Limited for removal of Part Lot
Control in respect of Lots I to 34,all inclusive on Plan 40M-1954 be approved;
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G.P. &A. Minutes -4- March 29, 1999
PLANNING AND DEVELOPMENT CONT'D
THAT the Part Lot Control by-law attached to Report PD-31-99 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50(7)of the
Planning Act R.S.O. 1990, as amended;and
THAT all interested parties listed in Report PD-31-99 and any delegations be
advised of Council's decision.
"CARRIED"
CLERKS DEPARTMENT
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There were no reports considered under this section of the agenda.
Councillor Mutton chaired this portion of the meeting.
TREASURY DEPARTMENT
Fire Department Resolution#GPA-136-99
Dispatch Software
F18.QU Moved by Councillor Schell,seconded by Councillor Novak
THAT Report TR-14-99 be received;
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THAT CriSys Limited, Markham,Ontario, be awarded the contract of the supply,
installation and implementation of fire dispatch software, in the amount of
$161,992.65($151,395.00+G.S.T.),as required by the Fire Department;
THAT funding of$155,936.85($151,395.00+net G.S.T.)be provided as identified i
in the body of Report TR-14-99;
THAT the annual maintenance fee in the amount of$14,350.00+G.S.T., for one
year,and$15,207.00+G.S.T.,for year two,be provided for in the appropriate
annual Computer Services budget;and
THAT the By-law marked Schedule"A"attached to Report TR-14-99, authorizing
the Mayor and Clerk to execute the agreement, be approved.
"CARRIED"
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FIRE DEPARTMENT
There were no reports considered under this section of the agenda.
COMMUNITY SERVICES DEPARTMENT
1999 Municipal Resolution#GPA-137-99
Grants
F LGE Moved by Mayor Hamre,seconded by Councillor Novak
THAT Report CS-06-99 be referred to the end of the agenda.
"CARRIED"
Councillor Young chaired this portion of the meeting.
304
G.P. &A. Minutes - 5 - March 29, 1999
PUBLIC WORKS DEPARTMENT
Certificate of Resolution#GPA-138-99
Acceptance
Highland Gardens Moved by Mayor Hamre, seconded by Councillor Novak
Subdivision
D12.CE THAT Report WD-16-99 be received;
THAT the Director of Public Works be authorized to issue a `Certificate of
Acceptance' for the Final Works,which include final stage roads and other related
Works,constructed within Plan 40M-1780; and
THAT Council approve the by-law attached to Report WD-16-99,assuming the
streets within Plan 40M-1780 as Public Highways.
"CARRIED"
Certificate of Resolution#GPA-139-99
Acceptance
Courtice Crossing Moved by Councillor Rowe, seconded by Councillor Novak
DI2.CE
THAT Report WD-17-99 be received;
THAT the Director of Public Works be authorized to issue a`Certificate of
Acceptance' for the Final Works,which include final stage roads and other related
Works,constructed within Plan 40M-1815;and
THAT Council approve the by-law attached to Report WD-17-99,assuming the
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streets within Plan 40M-1815 as Public Highways.
"CARRIED"
Certificate of Resolution#GPA-140-99
Acceptance
Fieldstone Moved by Councillor Rowe,seconded by Mayor Hamre
Subdivision
D12.CE THAT Report WD-18-99 be received;
THAT the Director of Public Works be authorized to issue a `Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works,constructed within Plans 40M-1761 (part of)and Plan 40M-1820; and
THAT Council approve the by-law attached to Report WD-18-99, assuming the
streets within Plans 40M-1761 and Plan 40M-1820 as Public Highways.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
305
G.P. &A. Minutes -6- March 29, 1999
ADMINISTRATION
Confidential Report Resolution#GPA-141-99
ADMIN-6-99
Moved by Councillor Trim,seconded by Councillor Rowe
THAT Confidential Report ADMIN-6-99 be referred to the end of the agenda to be
considered at a"closed" meeting.
"CARRIED"
Clarington Resolution#GPA-142-99
Board of Trade
Agreement Moved by Councillor Mutton,seconded by Councillor Novak
THAT Report ADMIN-9-99 be received;
THAT the Clarington Board of Trade be advised that it is the intention of this
Municipality to allow the Board of Trade to continue its role in economic
development beyond December 2000, provided the Board fulfils its obligations as
set out in the Agreement,save and except for any financial support after December,
2000 which the Board shall address the new Council accordingly;and
THAT the solicitor be authorized to finalize the Agreement incorporating the above
Council's directive and further that the Mayor and Clerk be authorized to execute
the Agreement.
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"CARRIED"
UNFINISHED BUSINESS �
There were no items considered under this section of the agenda.
OTHER BUSINESS
Canada Day Resolution#GPA-143-99
Fireworks Display
M02.GE Moved by Councillor Schell, seconded Novak
THAT the correspondence dated March 15, 1999, from Heather Farquhar,
Secretary, Liberty Pentecostal Church, requesting permission to hold their annual
Canada Day Fireworks Display on their own property, be received;
THAT permission be granted FORTHWITH to the Liberty Pentecostal Church to
hold their annual Fireworks Display on Sunday,June 27, 1999; and
THAT Heather Farquhar be advised of Council's decision, FORTHWITH.
"CARRIED"
306
G.P. &A. Minutes - 7 - March 29, 1999
OTHER BUSINESS CONT'D
Ad Hoc Resolution#GPA-144-99
Committee to
Assist Youth Moved by Councillor Rowe,seconded by Councillor Young
WHEREAS on September 20, 1996 and October 28, 1996, Council approved the
recommendations contained in Report CS-09-96 and the Addendum thereto with
respect to the"Ad Hoc Committee to Assist Youth";
NOW THEREFORE BE IT RESOLVED THAT staff prepare a status report and
further recommendations pertaining to the original actions.
"CARRIED"
Outline of Resolution#GPA-145-99
Monies
Collected Moved by Councillor Rowe,seconded by Councillor Young
WHEREAS there are many changes in the new upcoming Development Charge
By-law; and
WHEREAS Council will be asked to make long range f Lure planning decisions
within these new Development Charges By-law; and
j WHEREAS information on past allocations and patterns would be beneficial
background for the decision making process;
NOW THEREFORE be it resolved that Staff be requested to provide a report to
Council outlining all Development Charges monies, lot levies and payments in lieu
of parkland collected for the past 10 years;and
THEREFORE also provide a report indicating where these monies were spent.
"SEE FOLLOWING MOTION"
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Resolution#GPA-146-99
Moved by Councillor Trim,seconded by Councillor Mutton
THAT the request for a report to Council outlining all Development Charges be
tabled until after April 29, 1999 for further consideration at that time.
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"CARRIED"
Resolution#G PA-147-99
Moved by Councillor Mutton,seconded by Councillor Novak
THAT the meeting be"closed" for consideration of Confidential Report
ADMIN-6-99 and the Confidential Verbal Report of the Solicitor pertaining to three
legal matters.
"CARRIED"
3 n 7
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G.P. &A. Minutes 8- March 29, 1999
OTHER BUSINESS CONT'D
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Councillor Schell indicated a disclosure of pecuniary interest with respect to one of
the Confidential Verbal Reports of the Solicitor;vacated his chair and refrained
from discussion and voting on the subject matter, Councillor Schell's employer is
Blue Circle Canada Inc.
Resolution#GPA-148-99
Moved by Councillor Trim,seconded by Councillor Mutton
THAT the actions taken at the"closed" meeting be ratified.
"CARRIED"
Resolution#GPA-149-99
Moved by Councillor Mutton,seconded by Councillor Young
THAT the Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at 11:15 a.m.
Councillor Rowe chaired this portion of the meeting.
1999 Municipal Resolution #GPA-150-99
Grants
FI LGE Moved by Mayor Hamre, seconded by Councillor Trim
THAT Report CS-06-99 be received;
THAT Council consider all submitted grant requests;
THAT all applicants be advised of Council's decision;and
THAT Members of Committee deal with each application in the same order as
printed in the agenda.
"MOTION LOST"
Resolution#GPA-151-99
Moved by Councillor Novak,seconded by Councillor Schell
THAT Report CS-06-99 be received;
THAT Council consider all submitted grant requests;and
THAT all applicants be advised of Council's decision.
"CARRIED LATER IN THE MEETING"
(SEE FOLLOWING MOTIONS)
308
G.P. & A. Minutes - 9- March 29, 1999
OTHER BUSINESS CONT'D
Bethesda House Resolution#GPA-152-99
Moved by Councillor Young,seconded by Councillor Novak
THAT Application #99-001 —Bethesda House be approved for a grant in the
amount of$5,000.00.
"CARRIED"
Body Image Resolution#GPA-153-99
Coalition
Moved by Councillor Mutton,seconded by Councillor Schell
THAT Application#99-002—Body Image Coalition's request for a grant from the
Municipality of Clarington be denied.
"CARRIED"
Bowmanville Resolution#GPA-154-99
Figure Skating
Club Moved by Councillor Young,seconded by Councillor Novak
THAT Application#99-003—Bowmanville Figure Skating Club be approved for a
grant in the amount of$1,500.00.
"CARRIED"
Bowmanville Resolution#GPA-155-99
Santa Claus
Parade Moved by Councillor Novak,seconded by Mayor Hamre
THAT Application#99-004—Bowmanville Santa Claus Parade Committee be
approved for a grant in the amount of$3,000.00.
"CARRIED"
Bowmanville Resolution#GPA-156-99
United Soccer
Club Moved by Mayor Hamre,seconded by Councillor Schell
THAT Application#99-005—Bowmanville United Soccer Club be approved for a
grant in the amount of$2,000.00.
"CARRIED"
Clarington Resolution#GPA-157-99
Community Care
Moved by Councillor Young,seconded by Councillor Schell
THAT Application 999-006—Clarington Community Care be approved for a grant
in the amount of$5,500.00.
"CARRIED"
309
G.P. &A. Minutes - 10 - March 29, 1999
OTHER BUSINESS CONT'D
Clarington East Resolution#GPA-158-99
Food Bank j
Moved by Mayor Hamre, seconded by Councillor Mutton
THAT Application 499-007—Clarington East Food Bank be approved for a grant in
the amount of$500.00.
"CARRIED"
Clarington Girls' Resolution#GPA-159-99
Hockey Association
Moved by Mayor Hamre,seconded by Councillor Mutton
THAT Application#99-008—Clarington Girls' Hockey Association be approved
for a grant in the amount of$1,000.00.
"CARRIED"
Clarington Green Resolution#G PA-160-99
Gaels Lacrosse
Club Moved by Councillor Schell,seconded by Mayor Hamre
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THAT Application 499-009—Clarington Green Gaels Lacrosse Club be approved
for a one time only grant in the amount of$5,000.00.
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"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE RESOLUTION 9GPA-197-99)
Clarington Older Resolution 4GPA-161-99
Adult Association
Moved by Councillor Novak, seconded by Councillor Schell
THAT Application #99-010—Clarington Older Adult Association be approved for
a grant in the amount of$5000.00.
"CARRIED"
Clarington Swim Resolution#GPA-162-99
Club
Moved by Councillor Novak, seconded by Councillor Schell
THAT Application #99-011 —Clarington Swim Club be approved for a grant in the
amount of$1,500.00.
"CARRIED"
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310
G.P. &A. Minutes - 1 l - March 29, 1999
OTHER BUSINESS CONT'D
Clarington Young Resolution#GPA-163-99
Women's
Christian Association Moved by Mayor Hamre, seconded by Councillor Trim
THAT Application 499-012—Clarington Young Women's Christian Association
(Y.W.C.A.)be approved for a grant in the amount of$500.00.
"CARRIED"
Clarington Youth Resolution#GPA-164-99
Council—Adult
Advisory Board Moved by Mayor Hamre, seconded by Councillor Novak
THAT Application 499-013—Clarington Youth Council—Adult Advisory Board
be approved for a grant in the amount$2,000.00.
"CARRIED"
Courtice Teen Resolution 4GPA-165-99
Centre
Moved by Councillor Novak,seconded by Mayor Hamre
THAT Application#99-014—Courtice Teen Centre be approved for a grant in the
amount of$5,000.00.
"CARRIED"
Durham Central Resolution#GPA-166-99
Agricultural
Society Moved by Councillor Mutton,seconded by Councillor Young
1 THAT Application#99-015—Durham Central Agricultural Society be approved for
a grant in the amount of$1,000.00.
"CARRIED"
Durham Deaf Resolution#GPA-167-99
Services
Moved by Mayor Hamre,seconded by Councillor Schell
THAT Application#99-016—Durham Deaf Services be approved for a grant in the
amount of$1,000.00.
"MOTION LOST"
Resolution#GPA-168-99
Moved by Mayor Hamre,seconded by Councillor Mutton
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THAT Application#99-016—Durham Deaf Services be approved for a grant in the
amount of$500.00.
"CARRIED"
311
G.P. & A. Minutes - 12 - March 29, 1999
OTHER BUSINESS CONT'D
The Firehouse Resolution 4GPA-169-99
Youth Centre
Moved by Councillor Schell,seconded by Councillor Novak
THAT Application#99-017—The Firehouse Youth Centre be approved for a grant
in the amount of$2,000.00.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING MOTION)
Resolution#G PA-170-99
Moved by Councillor Young,seconded by Councillor Mutton
THAT the foregoing Resolution#GPA-169-99 be amended by adding the following
thereto:
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"THAT the cheque in the amount of$2,000.00 be withheld until such time as The
Firehouse Youth Centre has submitted its financial information to the
Municipality."
"CARRIED"
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The foregoing Resolution#GPA-169-99 was then put to a vote and"CARRIED AS
AMENDED".
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Friends of Second Resolution 9GPA-171-99
Marsh
Moved by Councillor Novak, seconded by Councillor Young
THAT Application#99-018—Friends of Second Marsh be approved for a grant in
the amount of$2,000.00.
"CARRIED"
Newcastle Resolution#GPA-172-99
Community Hall
Moved by Councillor Mutton,seconded by Councillor Trim
THAT Application#99-019—Newcastle Community Hall be approved for a grant
in the amount of$12,500.00.
"CARRIED"
Newcastle Resolution#GPA-173-99
Horticultural
Society/Orono Moved by Councillor Novak,seconded by Councillor Young
Horticultural
Society THAT Application#99-020—Newcastle Horticultural Society and Application
#99-023—Orono Horticultural Society be approved for a grant each in the amount
of$350.00.
"CARRIED"
312
G.P. &A. Minutes - 13 - March 29, 1999
OTHER BUSINESS CONT'D
Newcastle Village Resolution#GPA-174-99
&District
Historical Society Moved by Councillor Young,seconded by Councillor Mutton
THAT Application#99-021 —Newcastle Village& District Historical Society be
approved for a grant in the amount of$1,000.00.
"MOTION LOST"
Resolution#GPA-175-99
Moved by Mayor Hamre,seconded by Councillor Young
THAT Application#99-021 —Newcastle Village& District Historical Society be
approved for a grant in the amount of$500.00.
"CARRIED"
Orono Amateur Resolution#GPA-176-99
Athletic Association
Moved by Councillor Mutton,seconded by Councillor Trim
THAT Application#99-022—Orono Amateur Athletic Association be approved for
a grant in the amount of$2,500.00.
"MOTION LOST"
Orono Amateur Resolution#GPA-177-99
Athletic Association
Moved by Mayor Hamre,seconded by Councillor Mutton
THAT Application#99-022—Orono Amateur Athletic Association be approved for
a grant in the amount of$2,000.00.
"CARRIED"
St. Elizabeth Resolution#GPA-178-99
School
Moved by Councillor Novak,seconded by Mayor Hamre
THAT 7
AT A lication#99 024 St. Elizabeth School be approved for rant in the
PP PP g
� amount of $700.00.
"CARRIED"
Scouts Canada Resolution#GPA-179-99
Oshawa District
Moved by Councillor Young,seconded by Councillor Mutton
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THAT Application#99-025—Scouts Canada Oshawa District's application for a
grant from the Municipality of Clarington be denied.
"CARRIED"
313
G.P.&A. Minutes - 14 - March 29, 1999
OTHER BUSINESS CONT'D
Small Miracles Resolution #GPA-180-99
Child Development
Centre Inc. Moved by Councillor Schell,seconded by Councillor Novak
THAT Application#99-026—Small Miracles Child Development Centre Inc.'s
application for a grant from the Municipality of Clarington be denied.
"CARRIED"
Solina Community Resolution#GPA-181-99
Centre
Moved by Councillor Novak, seconded by Councillor Schell
THAT Application#99-027—Solina Community Centre's request for a grant be
referred to the Public Works Department's budget.
"CARRIED"
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Tyrone Athletic Resolution#GPA-182-99
Association
Moved by Mayor Hamre,seconded by Councillor Young
THAT Application#99-028—Tyrone Athletic Association be approved for a grant
in the amount of $2,000.00.
I
"CARRIED"
Wilderness Resolution#GPA-183-99
Survival School
Project Lost Moved by Councillor Novak, seconded by Councillor Young
THAT Application#99-029—Wilderness Survival School/Project Lost's request
for a grant from the Municipality of Clarington be denied.
"CARRIED"
I
Newcastle Skating Resolution#GPA-184-99
Club/Orono
Figure Skating Moved by Mayor Hamre,seconded by Councillor Trim
Inc.
THAT Application#99-030—Newcastle Skating Club and Application
999-032—Orono Figure Skating Inc. be approved each for a grant of$1,500.00.
"CARRIED"
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314
G.P. &A. Minutes - 15 - March 29, 1999
OTHER BUSINESS CONT'D
Courtice Resolution#GPA-185-99
Soccer Association
Moved by Councillor Novak, seconded by Councillor Schell
THAT Application#99-031 —Courtice Soccer Association's request for a grant be
referred to the Public Works Department's budget.
"CARRIED"
Tyrone Community Resolution#G PA-186-99
Centre
Moved by Councillor Young,seconded by Councillor Mutton
THAT Application#99-033 —Tyrone Community Centre be approved for a grant in
the amount of$2,000.00.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING MOTIONS)
Resolution#GPA-187-99
Moved by Mayor Hamre,seconded by Councillor Trim
THAT the foregoing Resolution#GPA-186-99 be amended by adding the following
thereto:
"THAT the balance of the ground preparations pertaining to Application#99-033—
Tyrone Community Centre be referred to the Public Works Department's budget."
"CARRIED"
The foregoing Resolution#GPA-186-99 was then put to a vote and"CARRIED AS
AMENDED".
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Resolution#GPA-188-99
Moved by Councillor Young,seconded by Councillor Mutton
WHEREAS in 1998 the Municipality of Clarington budgeted$40,000.00 for park
improvements to the Tyrone Community Centre;
AND WHEREAS the total project cost was approximately$23,000;
AND WHEREAS the Tyrone Hall Board completed works on the property which
amount to$8,500;
NOW THEREFORE BE IT RESOLVED THAT THE MUNICIPALITY OF
CLARINGTON release$8,500 to the Tyrone Hall Board from the Public Works
Parks Maintenance Reserve Fund#7603-00100-0516.
"SEE FOLLOWING MOTIONS"
315
G.P. &A. Minutes - 16- March 29, 1999
OTHER BUSINESS CONT'D
Resolution#GPA-189-99
i
Moved by Mayor Hamre,seconded by Councillor Mutton
THAT the matter of releasing$8,500 to the Tyrone Hall Board from the Public
Works Parks Maintenance Reserve Fund be referred to the Public Works
Department to get a global picture of what could be achieved for the Tyrone
Community Centre.
"MOTION LOST"
Resolution 9GPA-190-99
Moved by Councillor Trim, seconded by Councillor Young
THAT the matter of releasing$8,500 to the Tyrone Hall Board from the Public
Works Parks Maintenance Reserve Fund be tabled to the Council meeting
scheduled for April 12, 1999, f
"CARRIED"
Resolution#GPA-191-99
Moved by Councillor Young,seconded by Mayor Hamre
THAT Council adhere to the Grant Policy and approve$1.00 per capita as a total
yearly grant amount, that being$72,000 for the year 1999.
"CARRIED"
Big Brothers of Resolution#GPA-192-99
Clarington
Moved by Councillor Schell,seconded by Councillor Novak
THAT Application#99-034—Big Brothers of Clarington be approved for a grant in j
the amount of$500.00.
"CARRIED"
Tiger's School Resolution#GPA 193-99
of Tae-Kwon-Do
Moved by Mayor Hamre, seconded by Councillor Schell
THAT the correspondence received from Tiger's School of Tae-Kwon-Do
requesting a grant in the amount of$432.00 for rental time from the Municipality of
Clarington be received;
THAT the request in the amount of$432.00 be approved and the grant be applied
directly to the rental fee;and
THAT Tiger's School of Tae-Kwon-Do be advised of Council's decision.
"CARRIED"
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j
G.P. & A. Minutes - 17- March 29, 1999
OTHER BUSINESS CONT'D
Old Fire Hall Resolution#GPA-194-99
Drum and Bugle
Corps Moved by Councillor Schell,seconded by Mayor Hamre
THAT the correspondence dated January 26, 1999, received from the Old Fire Hall
Drum and Bugle Corps requesting a grant be received,
i
THAT a grant in the amount of$500.00 be approved; and
THAT the Old Fire Hall Drum and Bugle Corps be advised of Council's decision.
"CARRIED"
The Learning Resolution#GPA-195-99
Partnership
Moved by Councillor Mutton,seconded by Councillor Young
i
THAT the correspondence received from The Learning Partnership requesting a
grant be received;
THAT the request be denied;and
THAT The Learning Partnership be advised of Council's decision.
I
"CARRIED"
John Howard Resolution#GPA-196-99
Society
Moved by Councillor Schell,seconded by Councillor Young
iTHAT the correspondence dated March 22, 1999, from the John Howard Society
requesting a municipal grant be received;
THAT a grant in the amount of$3,500.00 be approved, and
1
THAT the John Howard Society be advised of Council's decision.
"CARRIED"
Clarington Green Resolution#GPA-197-99
Gaels Association
Moved by Councillor Young, seconded by Councillor Mutton
THAT the foregoing Resolution#GPA-160-99 be amended by deleting the amount
"$5,000.00"therefrom and replacing it with the amount:"$3,000.00".
"CARRIED"
The foregoing Resolution#GPA-160-99 was then put to a vote and"CARRIED AS
AMENDED".
Resolution#GPA-151-99 was put to a vote and"CARRIED AS AMENDED".
317
G.P. &A. Minutes - 18 - March 29, 1999
ADJOURNMENT
Resolution#GPA-198-99
Moved by Councillor Young, seconded by Councillor Novak
THAT the meeting adjourn at 1:20 p.`m.
..CARRIED"
ill
MAYOR
DEPUTY CLERK
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318
THE MUNICIPALITY OF CLARINGTON
Special General Purpose and Administration Committee April 12, 1999
Minutes of a special meeting of the General
Purpose and Administration Committee held on
Monday, April 12, 1999 at 1:00 p.m., in the
Council Chambers.
ROLL CALL
Present Were: Mayor D. Hamre
Councillor J. Mutton
Councillor M.Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C.Trim
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Councillor T. Young
Also Present: Chief Administrative Officer, F. Wu
Director of Community Services,J. Caruana
Fire Chief, M. Creighton
Acting Director of Planning and Development, D. Crome
Treasurer, M. Marano
Director of Public Works, S. Vokes
Municipal Clerk, P. Barrie
Mayor Hamre chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Schell indicated that Ile would be disclosing a pecuniary interest with
respect to an item contained in the Public Works' Capital Budget.
Councillor Mutton chaired this portion of the meeting.
TREASURY DEPARTMENT
1999 Capital Budget Resolution #GPA-199-99
and Four Year
Forecast Moved by Councillor Schell,seconded by Councillor Novak
THAT the 1999 Capital Budget be approved as proposed in Report TR-15-99;and
THAT the Four Year Forecast be approved in principle.
"SEE FOLLOWING MOTIONS"
Opening remarks were received from Councillor Mutton, Chair, Finance
Department, Franklin Wu,Chief Administrative Officer and Marie Marano,
Treasurer.
Bowmanville A presentation was received from Larry Paradis, Past Chair and Vice-Chairman,
Museum Bowmanville Museum wherein he explained the projects which the Bowmanville
Museum is planning for 1999.
319
Special G.P. &A. Minutes -2 - April 12, 1999
1999 CAPTIAL BUDGET AND FOUR YEAR FORECAST CONT'D
Resolution#GPA-200-99
Moved by Councillor Novak,seconded by Councillor Schell
THAT the 1999 Capital Budget and Four Year Forecast as submitted by the
Bowmanville Museum be approved.
"CARRIED"
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Clarke Museum Resolution#GPA-201-99
Moved by Mayor Harare,seconded by Councillor Young
THAT the 1999 Capital Budget and Four Year Forecast as submitted by the Clarke
Museum be approved.
"CARRIED"
Clarington Resolution#GPA-202-99
Public Library
Board Moved by Councillor Trim, seconded by Councillor Rowe
THAT the 1999 Capital Budget and Four Year Forecast as submitted by the
Clarington Public Library Board be approved.
"CARRIED"
f
Councillor Schell stated a pecuniary interest with respect to the Westside Creek
Project contained in the Public Works 1999 Capital Budget, vacated his chair and
refrained from discussion and voting on that section of the budget.
Public Works Stephen Vokes, Director of Public Works provided a presentation with respect to
Department the 1999 Capital Budget and Four Year Forecast submission.
Resolution#GPA-203-99
Moved by Councillor Trim, seconded by Councillor Young
I
THAT the 1999 Capital Budget and Four Year Forecast as submitted by the Public
Works Department be approved with the exception of those items listed as priorities
#1 and#2 in Attachment No. 1 to Report TR-15-99.
"SEE FOLLOWING MOTIONS"
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320
Special G.P. &A. Minutes -3 - April 12, 1999
1999 CAPTIAL BUDGET AND FOUR YEAR FORECAST CONT'D
Resolution#GPA-204-99
Moved by Councillor Rowe, seconded by Councillor Novak
THAT the road reconstruction and bridge structure project at Cove Road and
Westside Creek Marsh be considered separately fi•om the remainder of the Public
Works budget; and
THAT this project be approved.
"CARRIED"
Resolution#GPA-205-99
Moved by Councillor Young, seconded by Mayor Hamre
THAT the inclusion of$65,000 in the Public Works 1999 Capital Budget be
approved for the construction of a Skateboard Park.
"CARRIED"
Resolution#GPA-206-99
jMoved by Councillor Young,seconded by Councillor Schell
THAT the inclusion of$100,000 in the Public Works 1999 Capital Budget be
approved for a Road Repair Program to be funded from Municipal Capital Works.
"CARRIED"
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Resolution#GPA-207-99
Moved by Mayor Hamre, seconded by Councillor Rowe
THAT the construction of a walkway and lighting at the Courtice Community
Complex not be proceeded with at this time; and
THAT the Director of Public Works prepare a report for Council's consideration
regarding the construction of a pathway to ensure the safety of children walking to
Courtice North Public School.
"CARRIED"
Resolution#GPA-208-99
Moved by Mayor Hamre,seconded by Councillor Schell
THAT, as there are a number of uncertainties with respect to the construction of a
grass infield at the Soper Creek ball diamond,the project be referred back to the
Director of Public Works for preparation of a future report leading to further
discussion.
"CARRIED"
321
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Special G.P. & A. Minutes -4- April 12, 1999
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1999 CAPITAL BUDGET AND FOUR YEAR FORECAST CONT'D
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Community Joseph Caruana, Director of Community Services provided an overview with
Services Department respect to the 1999 Capital Budget submission of the Community Services
Department.
Resolution#GPA-209-99
I
Moved by Councillor Rowe, seconded by Mayor Hamre
THAT the 1999 Capital Budget and Four Year Forecast as submitted by the
Community Services Department be approved.
"CARRIED"
Fire Department Mike Creighton, Fire Chief, provided an overview of the 1999 Capital Budget and
Four Year Forecast as submitted for the Fire Department.
Resolution#GPA-210-99
Moved by Councillor Schell,seconded by Councillor Novak
II
THAT the 1999 Capital Budget and Four Year Forecast as submitted by the Fire
Department be approved.
"CARRIED„
i
Property Manager Fred Horvath, Property Manager,provided an overview of the 1999 Capital Budget
and Four Year Forecast as submitted by the Property Manager.
Resolution#GPA-211-99
Moved by Councillor Trim, seconded by Councillor Young
THAT the 1999 Capital Budget and Four Year Forecast as submitted by the
Property Manager be approved.
"CARRIED"
Resolution#GPA-212-99
Moved by Councillor Young,seconded by Councillor Schell
I
THAT the addition of$75,000 for Municipal Acquisition of Property(including
waterfront)as outlined in Attachment#I to Report TR-15-99 be approved.
"CARRIED"
The foregoing Resolution#GPA-199-99 was then put to a vote and"CARRIED AS
AMENDED."
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Mayor Hamre chaired this portion of the meeting.
322
Special G.P. &A. Minutes - 5 - April 12, 1999
1999 CAPITAL BUDGET AND FOUR YEAR FORECAST CONT'D
ADJOURNMENT
Resolution#GPA-213-99
Moved by Councillor Young, seconded by Councillor Schell
THAT the meeting adjourn at 2:20 p.m.
"CARRIED"
MAYOR
DEPUTY CLERK
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323
dn: copa i REPORT: PD-32-99
Municipality of Clarington
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
NOTICE OF PUBLIC MEETING
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public
meeting to consider a proposed Official Plan Amendment under Section 22 of the Planning Act.
DATE: MONDAY, APRIL 19, 1999
TIME: 9:30 A.M.
PLACE: Council Chambers, Municipal Administrative Centre,
40 Temperance St., Bowmanville, Ontario
The proposed official plan amendment is initiated by the Municipality of Clarington for Part Lots 151 16 & 17,
Concessions 1 & 2, former Township of Darlington (as shown on the reverse).
The amendment proposes that the Bowmanville West Main Central Area boundary be extended northward to
include the future public secondary school and community park. Uptown Avenue would be realigned and
extended between Green Road and Regional Road 57. Additional lands would be designated for retail
commercial purposes. Various policy changes are proposed for retail areas and roads. The provision in
Special Policy Area "H" would be amended.
The lands in question are also subject to the following applications: Clarington Official Plan Amendment
(COPA 97-003), Subdivision 0 8T-98004), and Rezoning (DEV 98-013).
ANY PERSON may attend the public meeting and/or make written or verbal representation either in support
of or in opposition to the proposal. Please note that the time listed above reflects the time at which the
General Purpose and Administration Committee Meeting commences, not necessarily when this item will be
considered.
IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of the
proposed official plan amendment does not make oral submissions at a public meeting or make written
submissions to the Municipality of Clarington before the proposed official plan amendment is adopted, the
Ontario Municipal Board may dismiss all or part of the appeal.
ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and
4:30 p.m. at the Planning Department, 40 Temperance Street, Bowmanville, Ontario or by calling Richard
Holy at 623-3379.
DATED HE MUNICIPALITY
OF C IN
1 1999
arrie, Clerk
Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario L1C 3A6
PLANNING FILE: COPA 99-001
CLERK'S FILED09.COPA 99-001
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SUBJECT SITE
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REPORT: PD-33-99
DN:HALE•PN
Sam Cureatz on behalf of
James
CORPORATION OF THE MUNICIPALITY OF CLARINGTONlliam Hale, In Trust
NOTICE OF PUBLIC MEETING
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to
consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act.
The proposed zoning by-law amendment submitted by Sam L. Cureatz on behalf of James William Hale, would
change the zone category of a 0.40 hectare parcel of land located in Part Lot 8, Concession 1, and part of the original
road allowance between Concessions 1 and 2, and between Lots 8 and 9, (as shown on the reverse) from
"Residential Hamlet" to an appropriate zone to permit the severance of two lots for hamlet commercial use and one
0.19 ha lot for residential use.
ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in
opposition to the proposal. Please note that the time listed below reflects the time at which the General Purpose and
Administration Committee Meeting commences, not necessarily when this item will be considered.
DATE: MONDAY, APRIL 19,_1999
TIME: 9:30 A.M.
PLACE: Council Chambers, Municipal Administrative Centre,
40 Temperance St., Bowmanville, Ontario
IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of the proposed
zoning by-law does not make oral submissions at a public meeting or make written submissions to the Municipality of
Clarington before the proposed Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of the
appeal
ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m.
(8:00 a.m, to 4:00 p.m. for the months of July and August) at the Planning Department, 40 Temperance Street,
Bowmanville, Ontado or by calling Isabel Little at 623-3379.
DATED AT THE MUNICIPALITY
OF CLARINGTON
THIS �1 77W DAY OF 1999
a ' nig Deputy Clerk
Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario L1 C 3A6
PLANNING FILE: ZBA 99-008
CLERK'S FILE: D14.DEV.ZBA 99-008
503
SUBJECT SITE
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CLARKE
KEY MAP ZBA.
54
DN: PD-32-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
PUBLIC MEETING
Meeting: General Purpose and Administration Committee File #
Date: Monday, April 19, 1999 Res. #
Report #: PD-32-99 File #: COPA 99-001 By-law #
Subject: CLARINGTON OFFICIAL PLAN AMENDMENT APPLICATION FOR
WEST BOWMANVILLE MAIN CENTRAL AREA AND SPECIAL POLICY
AREA "H"
PART LOTS 15, 16 & 17, CONCESSIONS 1 & 2, FORMER TOWNSHIP OF
DARLINGTON
FILE NO.: COPA 99-001
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-32 -99 be received;
2. THAT the application to amend the Clarington Official Plan as initiated by the
Municipality of Clarington be referred back to Staff for further processing and
preparation of a subsequent report pending receipt of all outstanding comments;
and,
3. THAT the Region of Durham Planning Department and all interested parties listed in
this report and any delegations be advised of Council's decision.
1. BACKGROUND
1.1 Urban Strategies Inc. and Totten Sims Hubicki have recently prepared new urban
design guidelines and a transportation review of the Bowmanville West Main
Central Area (BWMCA) and the West Bowmanville Gateway (WBG). These studies
were prepared in response to applications submitted by 800769 Ontario Limited
and Green Martin Developments Limited/Green Martin Properties Limited on the
north side of Highway 2 on both sides of Green Road.
b0i
REPORT PD-32-99 PAGE 2
1 .2 Meetings were held with the two contributing landowners, the Region of Durham
Planning Department and Works Department, Clarington Public Works and
Planning Staff and the consultants throughout the study process to resolve any issues
that arose.
2. PROPOSED CLARINGTON OFFICIAL PLAN AMENDMENT
2.1 The proposed amendment to the Clarington Official Plan incorporates issues raised
through the urban design and transportation study process. The amendment
proposes the following changes:
• The boundary of the Bowmanville West Main Central Area is extended to
include the public secondary school and the entire community park lands
associated with the Garnet B. Rickard Complex.
• Uptown Avenue is realigned between Clarington Boulevard and Green Road
and extended eastward to Regional Road 57. Related adjustments to other
streets are also included.
• Lands at the northeast corner of Highway 2 and Green Road are redesignated
from "Medium Density Residential" and "High Density Residential" to "Retail
Commercial". The maximum permitted site coverage for development is 25%.
Although this would permit additional retail commercial development in the
BWMCA, no retail floorspace is allocated to these lands at this time.
• "Future Streets" are renamed as "Private Streets". These policies are also
extended to the north side of Highway 2.
• Certain restrictions on the type of retail uses for commercial lands west of the
Garnet B. Rickard Complex are removed.
• Development phasing policies the former Markborough lands are removed from
the Plan because the development has been constructed.
• The owners of Special Policy Area "H" lands are required to provide 0.5
hectares of land to the Municipality for future use, instead of the intended tourist
information centre.
A copy of the proposed official plan amendment is contained in Attachment No.1.
6 0 �
REPORT PD-32-99 PAGE 3
3. AGENCY COMMENTS
3.1 The application was circulated to various agencies for comment. The Public Works
and Fire Departments have no objections to the proposed amendment.
3.2 Central Lake Ontario Conservation has no objections in principle to the application
but offers the following comments. Although the expansion of the BWMCA poses
no difficulties, development of lands for a park and school could increase the
amount of impervious area. These lands are considered within the drainage area of
a tributary of the Bowmanville Creek for which no subwatershed study has been
completed. Prior to development of these lands, a subwatershed plan should be
considered.
The extension of Uptown Avenue to Regional Road 57 would result in its passing
through the valley and hazard lands of the Bowmanville Creek tributary. An impact
study should be prepared to determine the best location and type of crossing prior
to establishing the final location of the roadway.
Although the redesignation of lands from residential to commercial uses is
supported in principle, the Westside Creek Master Drainage Plan and Addendum
have not accounted for runoff from this type of development. The developer will be
required to update the Westside Creek Master Drainage Plan and Addendum and
implement runoff controls to reflect commercial uses prior to development.
3.3 The Kawartha Pine Ridge District School Board has indicated their desire for a site
configuration whereby they only have to negotiate with one landowner.
3.4 The Durham Region Planning and Public Works Departments have not provided
comments to date.
603
REPORT PD-32-99 PAGE 4
4. STAFF COMMENTS
4.1 Expansion of Bowmanville West Main Central Area
The existing BWMCA secondary plan boundary was developed through Official
Plan Amendment #56 to the Town of Newcastle Official Plan. Since it was
prepared prior to the new Clarington Official Plan, the exercise did not examine the
issue of integration of surrounding uses to the north. The Ontario Municipal Board
subsequently approved this amendment, which was incorporated into the
Clarington Official Plan as a secondary plan.
The Secondary Plan currently does not include the public secondary school and the
community park expansion identified in the Official Plan Review within its
boundaries. Main Central Areas provide a multitude of uses including institutional
and recreational facilities. Both facilities would function as p i art oft h s Central Area
and reinforce the mixed use focus of the designation. Staff propose to extend the
BWMCA boundary to include the public secondary school and the community park
expansion area. The medium density residential designation would be graphically
relocated so that it would remain outside the BWMCA.
The proposed changes will not impact the Municipality, public school board, or
current landowners north of the existing BWMCA. The existing community park
and secondary school designations will merely be encompassed within the BWMCA
Secondary Plan. The benefit of relocating secondary school to the south is that
municipal services may be available sooner. The Board's concerns about
negotiating with more than one landowner to obtain a site will be reviewed further.
4.2 Changes to Uptown Avenue
In the current Secondary Plan, Uptown Avenue currently extends from Green Road
to the western extent of the Garnet B. Rickard Complex, forming a mid-block
roadway for the north side of the West Main Central Area.
604
REPORT PD-32-99 PAGE 5
Street "H" is a collector that currently follows the northern boundary of the BWMCA
only between Clarington Boulevard and Green Road. This road then extends west
towards the future extension of Boswell Drive, forming the northern boundary of
Special Policy Area "H". Staff propose that Uptown Avenue be realigned west from
its present location at Clarington Boulevard to the present intersection of Green
Road and Street "H". Streets "D" and "H" must be realigned to accommodate
Uptown Avenue realignment. In addition, Uptown Avenue is to be extended north
of the Garnet B. Rickard Complex and the Durham Regional Police station to
Regional Road 57. This extension would follow the unopened Concession 2 road
allowance.
The benefits of realigning and extending Uptown Avenue are:
• The traffic study identified traffic congestion issues at the Clarington Boulevard
and Highway 2 intersection. The revised Uptown Avenue alignment functions
as an east-west parkway parallel to Highway 2, providing an alternative route toy
Highway 2. This will alleviate some of the traffic pressure on Highway 2.
• Policies in the Durham Region amd Clarington Official Plans encourage Main
Central Areas to develop on the basis of a grid road network. This road will
reinforce the notion.
• Functionally, the road will separate the indoor facilities from the outdoor
facilities in the Garnet B. Rickard Complex.
• Extending Uptown Avenue would provide improved access for the Fire
Department to the north and provide additional road frontage for the Durham
Regional police station. The road location will facilitate the future expansion
plans of the police station.
4.3 Designation of Additional Retail Commercial Lands
The amendment proposes to redesignate approximately 4.8 hectares (12 acres) of
land at the northeast corner of Highway 2 and Green Road from "Medium Density
Residential" and "High Density Residential" to "Retail Commercial". Density of
development would be limited to 0.25 fsi, compared to 0.5 fsi permitted on other
designated commercial sites in the BWMCA. Approximately 4.1 hectares is owned
by 800769 Ontario Limited, the company that has initiated the commercial portion
605
REPORT PD-32-99 PAGE 6
of this amendment through file COPA 97-003. Two additional properties along
Highway 2 form the remaining 0.7 hectare area.
The BWMCA Secondary Plan contains retail threshold policies that releases retail
floorspace based on population through future rezoning applications. In addition to
the Canadian Tire site, approximately 27,000 mZ of retail commercial floorspace
has been allocated to three individual sites within the BWMCA. Once the
Clarington population reaches 78,000 persons, an additional 14,000 m2 will be
available for allocation.
5.4 Reduction of Housing Targets
With the redesignation of lands from residential to commercial uses, the
amendment reduces the housing targets within the West Main Central Area
Neighbourhood in Bowmanville. Medium density housing targets are reduced from
1,225 to 1,150 units and high density housing targets are reduced from 2,075 to
1,675 units. In total, housing targets are reduced by 475 housing units.
The Official Plan encourages a mix of housing forms consisting of 70% low density
(single and semi-detached units), 20% medium density (townhouses and walk-up
apartments), and 10% high density (apartments). The housing mix for specific
neighbourhoods may vary from this ratio.
The overall effect of the proposed amendment is as follows:
Low Density Medium Density High Density
Existing Official Plan 70.9% 19.4% 9.7%
Proposed Amendment 71.8% 19.5% 8.7%
The Durham Region Planning Department has expressed some concern regarding
the removal of housing from the Main Central Area as follows:
606
REPORT PD-32-99 PAGE 7
• The deletion of housing units within the BWMCA results could mean that the
housing targets by type may not be achieved.
• The deletion of housing units erodes the mixture of uses intended for the Main
Central Areas.
Staff do not feel that the reduction in housing units erodes the effectiveness of the
BWMCA. Provision will be made to allow residential uses in the Retail Commercial
Area. There would still be 175 medium and 1,300 high density residential units
designated in the south end of the area. In addition, the public secondary school
would be developed within the BWMCA, providing for a mixture of uses.
5.5 Private Streets
The BWMCA contains policies for "Future Streets". These right-of-ways are
constructed to full municipal standards but remain in private ownership.
Development cannot encroach upon these right-of-ways. The Municipality has the
option of acquiring these streets in the future to reinforce the grid street network.
These policies have been implemented on the former Markborough Shopping
i
Centre lands through their development agreements.
The amendment proposes to change the name of "Future Streets" to "Private
Streets". This policy is also extended to the north side of Highway 2, whereby
Street "D" would be reclassified as a "Private Street".
5.6 Expanded Range of Retail Commercial Uses on Clarington Place Lands
The commercial policies in the BWMCA Secondary Plan currently exclude clothing,
shoe, jewellery fashion accessory, yarn and fabric, hardware, furniture, and home
furnishing stores on the Clarington Place (also known as Willsonia Industries) lands.
This policy was approved by the Ontario Municipal Board in 1994 based on the
retail market evidence as submitted by the retail consultant for Clarington Place.
The report indicated that sufficient market would be available by 1998 to support
these uses on the Clarington Place lands. In order to permit Willsonia to attract an
607
REPORT PD-32-99 PAGE 8
increased array of uses, Staff support Willsonia's request that the policy limiting
retail uses be deleted.
5.7 Tourist Information Centre Requirement
The provisions of Special Policy Area "H" requires The Kaitlin Group Limited to
construct a tourist information centre to the Municipality's satisfaction on a site no
less than 0.5 hectares. The land must also be conveyed to the Municipality for a
nominal fee.
The policy formalized the developer's submission to provide Municipality with a
new tourist information centre at the entrance to Bowmanville and designate the
lands for a business park. Since the Municipality has recently constructed a new
tourist information centre on the east side of Liberty Street near Highway 401, a
second tourist information centre may not be required. The proposed amendment
provides that the site would remain reserved for any public use by the Municipality.
i
5.8 Subwatershed Study BeEuirements
Commercial development in the BWMCA to date has proceeded on the basis of the
Westside Creek Master Drainage Plan and Addendum. These documents provide j
the necessary approvals for stormwater management in the area. The Conservation
Authority has indicated that development on lands owned by 800769 Ontario
Limited can only proceed once these documents are amended to reflect commercial
uses. A subwatershed study for the tributary to the Bowmanville Creek must be
completed prior to development of these uses.
6. CONCLUSIONS
6.1 As the purpose of this report is to satisfy the requirements for the Public Meeting
under the Planning Act, and taking into consideration all of the comments received,
it is respectfully requested that this report be referred back to Staff for further
processing and the preparation of a subsequent report.
608
REPORT PD-32-99 PAGE 9
Respectfully submitted, Reviewed by,
4Davi . Crome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.,
Acting Director of Planning & Development Chief Administrative Officer
RH*DJC*cc
January 7, 1999
Attachment #1 - Proposed Amendment to the Clarington Official Plan
Interested parties to be notified of Council and Committee's decision:
Mr. Glenn Willson George Ibanez
800769 Ontario Limited Bayly Holdings Limited
140 Bond Street 1535 Green Road
P.O. Box 488 Bowmanville, Ontario '
Oshawa, Ontario L1C 3K7
L1 H 71-8
William Tonno
Mr. Robert Martindale William Tonno Construction
Martindale Planning Services 650 King Street East
23 Elizabeth Street Suite 215
Ajax, Ontario UT 2X1 Oshawa, Ontario
1-11-1 1G5
Helen & Colin Soutter
2374 Highway 2 Mr. John Shewchuk
R. R. #6 Royal LePage Frank Real Estate
Bowmanville, Ontario 234 King Street East
L1C 3K7 Bowmanville, Ontario
L1C 1P5
Mr. Kelvin Whalen
Green Martin Holdings & Harriet Hamilton, Facilities Manager
Martin Road Holdings Limited Durham Regional Police Services
1029 McNicoll Avenue 77 Centre Street North
Scarborough, Ontario Oshawa, Ontario
M1 W 3W6 L1C 4B7
609
REPORT PD-32-99 PAGE 10
Mr. Ron Hooper
Mr. Bryce Jordan Bowmanville Business Centre
G. M. Sernas Limited P.O. Box 365
110 Scotia Court Bowmanville, Ontario
Unit 41 L1C 31-1
Whitby, Ontario
L1 N 8Y7 Victor Shearing
2060 Regional Road 57
Dr. Sebastian Corbo Bowmanville, Ontario
ACT Health Group Corporation L1C 3K4
1280 Finch Avenue West
Suite 710
Downsview, Ontario
M3J 3K6
i
Ted Watson
R. R. #2
Bowmanville, Ontario
L1C 3K3
Lynn Townsend
Attention: Maria Jones
5710 Timberlea Boulevard
Suite 207
Mississauga, Ontario
L4W 4W1
Mr. Brian Bridgeman
Walker Nott Dragicevic
172 St. George Street
Toronto, Ontario
M5R 2M7
Mr. Scott MacDonald
Morguard Investments Limited
1 University Avenue
Suite 1500
Toronto, Ontario
M5J 2V5
610
PROPOSED AMENDMENT
TO THE CLARINGTON OFFICIAL PLAN
PURPOSE: The Amendment implements the following land use and related
changes:
• The boundary of the Bowmanville West Main Central Area is
extended to include the public secondary school and the entire
community park lands associated with the Garnet B. Rickard
Complex containing baseball diamonds and open areas.
• Uptown Avenue is realigned between Green Road and Clarington
Boulevard and extended eastward to Regional Road 57 and related
adjustments to other streets.
i
• Lands at the northeast corner of Highway 2 and Green Road are
redesignated from "Medium Density Residential" and "High
Density Residential" to "Retail Commercial". Although this would
allow the development of retail commercial uses within the
Bowmanville West Main Central Area, no retail floorspace can bey
j allocated to the project at this time.
• Policies are added regarding private streets.
• Certain restrictions on the type of retail uses for commercial lands
west of the Garnet B. Rickard Complex are removed.
• Policies for dedication of lands in Special Policy Area "H" are
changed.
BASIS: The amendment is based on an application submitted by 800769
Ontario Limited (COPA 97-003) and an Urban Design and
Transportation Study undertaken for the Bowmanville West Main
Central Area and Special Policy Area "H".
ACTUAL
AMENDMENT: The Clarington Official Plan is hereby amended as follows:
i) By amending Table 9-2 by:
611
- 2 -
a) By adjusting the housing targets for the West Main
Central Area (N2) as follows:
Medium Density - from "250" to "175"
High Density - from 1,700" to 1,300"
Total - from "1,950" to "1,475"
b) By adjusting the Totals for the Bowmanville area as
follows:
Medium Density — from "1,225" to "1,150"
High Density - from "2,075" to "1,675"
Total - from "22,250" to "21,775"
r
so the appropriate lines of Table 9-2 read as follows:
Table 9-2
Housing Targets by Neighbourhoods
Housing Units
i
Urban Area Residential Areas Central Areas
Neighbourhoods
Low Medium High Medium High Intensification Total
BOWMANVILLE 0 0 0 175 1300 0 1475
N2 West Main
Central Area
TOTAL 12975 3300 875 1150 1675 1800 21775
I
By amending Map A3 — Land Use: Bowmanville Urban Area
as shown on Exhibit "1".
iii) By realigning and extending a collector road on Map B3 —
Transportation: Bowmanville Urban Area as shown on Exhibit
iv) By amending the population target for the West Main Central
Area (N2) on Map E2 - Neighbourhood Planning Units:
Bowmanville Urban Area from 3,700 to 2,800 as shown on
Exhibit "3".
The Bowmanville West Main Central Area Secondary Plan, being a
portion of the Clarington Official Plan, is hereby amended as follows:
i) By deleting the words in Section 5.2.2 and replacing them with
the following:
612
3 —
"5.2.2 The maximum density for Retail Commercial
lands south of King Street shall be 0.5 fsi, calculated on
the net development parcel. The maximum density for
Retail Commercial lands north of King Street shall be
0.25 fsi, calculated on the net development parcel."
ii) By deleting subsections (i) and (ii) of Section 5.2.1 (a).
iii) By deleting Section 7.2.1 (f).
iv) By deleting the second sentence of Section 12.1
V) By deleting the existing wording of Section 14.2.3 and
replacing it with the following:
14.2.3 The "Private Streets" shown on Map A of
this Plan shall be subject to Section 5.2.5(d) and
the following:
a) private streets will be designed to
municipal standards suitable for
assumption by the Municipality at some
future date if deemed necessary;
b) access points to parking spaces will meet
municipal road standards;
c) no buildings or parking spaces shall
encroach into the private street right-of-
way; and
d) the developer shall provide for the future
transfer of the rights-of-way to the
Municipality at the Municipality's
discretion.
vi) By deleting the words ".... tourist information centre...."
and replacing them with "....public use facility..... " in
Section 16.10.1 b) .
613
- 4 -
vi) By amending Map A - Land Use: Bowmanville West Main
Central Area Secondary Plan as shown on Exhibit "4".
IMPLEMENTATION: The provisions set forth in the Clarington Official Plan and the
Bowmanville West Main Central Area Secondary Plan, as
amended, regarding the implementation of the Plan, shall
apply in regard to this Amendment.
INTERPRETATION: The provisions set forth in the Clarington Official Plan and the
Bowmanville West Main Central Area Secondary Plan, as
amended, regarding the interpretation of the Plan, shall apply
in regard to this Amendment.
614
EXHIBIT "1"
AMENDMENT No. TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN,
MAP A3, LAND USE, BOWMANVILLE URBAN AREA
4
Y RELOCATE`MEDIUM DENSITY' j OM WO
DENSITY`RESIDENTIAL.SYMBOL f
DELETE'PUBLIC
SECONDARY' �f, ADJUST*MAIN CENTRAL O"
SCHOOL•SYMBOL ° ' AREA'BOUNDARY t
> k 42
SPECK
h fi AREA
DELETE•COMMUNt1Y
PARIC SYMBOL
0 'r� SIR Q:
0R ESV4 W
{�7 5
EXTEND ANDrt r
ii► REALIGN ROAD
POLICY.
k : O
{ � QM t
i;
., •..: PRESTIGE
EMPLOYMENT AREA
URBAN BOUNDARY INDUSTRIAL AREA SECONDARY SCHOOL
® FUTURE GENERAL SEPARATE
URBAN RESIDENTIAL INDUSTRIAL AREA SECONDARY SCHOOL
URBAN RESIDENTIAL UTILITY PRIVATE
U SECONDARY SCHOOL
MEDIUM DENSITY ENVIRONMENTAL PUBLIC
RESIDENTIAL ^4'" PROTECTION AREA ELEMENTARY SCHOOL
F1 HIGH DENSITY GREEN SPACE SEPARATE
RESIDENTIAL ELEMENTARY SCHOOL
MAIN CENTRAL AREA ?"�� ;; WATERFRONT GREENWAY C• PRIVATE
,. •'' t� ELEMENTARY SCHOOL
LOCAL CENTRAL AREA COMMUNITY PARK ®® SECONDARY
PLANNING AREA
NEIGHBOURHOOD
COMMERCIAL �} DISTRICT PARK .------ SPECIAL POLICY AREA
HIGHWAY COMMERCIAL NEIGHBOURHOOD PARK •••••••••• SPECIAL STUDY AREA
AGGREGATE TOURISM NODE
EXTRACTION AREA Iw GO STATION
615
EXHIBIT"2"
AMENDMENT No. TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN
MAP B3,TRANSPORTATION, BOWMANVILLE URBAN AREA
w , ....�a ... . . . /
1
e ;
1
1 �
1 �
1
0 200 400 600 600 m
1
1 i I 200 m
1 �
1
In CONCESSION ROAD q3 •®®
1 /
DELETE AVENUE L ---- '
"COLLECTOR ROAD" �o;.••'•� ' ,y
1 1
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1
1
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1
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REALIGN AND EXTEND
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w
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"'-
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1
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BASELINE ROAD
t
M I
}iii
:�. IIYAY i
1
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4 +�
«• �* * URBAN BOUNDARY lAiYE ONTAR/O MAP B3
FREEWAY I
TYPE A ARTERIA
TRANSPORTATION
®® TYPE B ARTERIAL BOWMANVILLE URBAN AREA
------------- TYPE C ARTERIAL OFFICIAL PLAN
EXISTING FUTURE COLLECTOR ROAD MUNICIPALITY OF CLARINGTON
ss r'asa2!
;:aii3 auv� FREEWAY INTERCI ANGE ——————— REGIONAL TRANSIT SPINE FEBRUARY 2, 1999
0000000000 "TER—REGIONAL REFER TO SECTION 19
O TRANSIT LINE
GRADE SEPARATION 1w 00 STATION 52V=TION Is PftD MO FOR ONS ND A O N
96-046 REQUESTED IAOOIf1CAT10N5 AND FPpHd✓NS
616
EXHIBIT"3"
AMENDMENT No. TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN
MAP E2, NEIGHBOURHOOD PLANNING UNITS, BOWMANVILLE URBAN AREA
ADJUST"WEST MAIN I 1 O
CENTRAL AREA" NOR1 HO
BOUNDARY 1 (3 50)
I 0 0 200 400 600 E00 m
200 m
1 CONCESSION ROAD 3
n
9 g
1 (NO )
00
c�
1 m
1 11 GIN
6x
ROOKHI (4000) APPLE BLOSSOM
5200) 8 (4800 1
0
1 4 a
CONCESSION STREET �
_a (2000) 5 2 '
1 KING �• I
12 I �v AREA MN VINC SSEY 5
DARLINGTON (2800) AREAa 1
GREEN
(2800)
WAVERLY 1 (2300) '
1 3 (4200)
�'-�
1 (4 ) M( O 0�
CHANGE POPULATION I
BASELINE ROAD
FROM"3700"TO"2800" I
HIG{{IygY 401
1
1
GNP' rl
15 wIRT DARLINGT m
(3200) 1
i
LAKE ONT.4R/O MAP E2
1
NEIGHBOURHOOD PLANNING UNITS
BOWMANVILLE URBAN AREA
OFFICIAL PLAN
MUNICIPALITY OF CL14RINGTON
- URBAN BOUNDARY FEBRUARY 2, 1999
NEIGHBOURHOOD BOUNDARY REFER TO SECTIONS 5 AND 9
96-05
(1000) POPULATION ,wo O°Nr�ouES°O DEDUaaFFi ATIO+C°s�iro�Q'iPPa°N1wiu
617
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DN: PD-33-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
PUBLIC MEETING
Meeting: General Purpose and Administration Committee File #
Date: Monday, April 19, 1999 Res. #
Report #: PD-33-99 File #: ZBA 99-008 By-law #
Subject: REZONING APPLICATION - APPLICANT: SAM L. CUREATZ, Q.C., ON
BEHALF OF JAMES WILLIAM HALE IN TRUST
PART LOT 8, CONCESSION 1, . PART OF THE ORIGINAL ROAD
ALLOWANCE BETWEEN CONCESSIONS 1 AND 2 AND PART OF THE
ORIGINAL ROAD ALLOWANCE BETWEEN LOTS 8 AND 9, FORMER
TOWNSHIP OF CLARKE — 4503 HIGHWAY 2, NEWTONVILLE
FILE NO.: ZBA 99-008
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
i
1. THAT Report PD-33-99 be received;
2. THAT the application to amend the Zoning By-law to permit the development of
two lots for commercial use and one lot for residential use be referred back to Staff
for further processing and the preparation of a subsequent report; and
3. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
1 . APPLICATION DETAILS
1 .1 Applicant: Sam L. Cureatz, Q.C.
1.2 Owner: James William Hale, in trust
1.3 Zoning Amendment:to rezone the lands to permit two commercial lots of 0.2
hectares fronting on Highway 2. and one residential lot of 0.19
hectares fronting on Rose Cres.
1.4 Area: 0.59 hectares
619
REPORT PD-33-99 PAGE 2
2. LOCATION
2.1 Legal Description: Part Lot 8, Concession 1, and part of the original road
allowance between Concession 1 and 2, and part of the
original road allowance between Lots 8 and 9, former
Township of Clarke — 4503 Highway 2, Newtonville.
3. LAND USES
3.1 Surrounding Uses: North - Hamlet Commercial
South - Residential
East - Residential
West - Residential
i
4. BACKGROUND
i
4.1 On February 5, 1999, the applicant filed an application to the Committee of
Adjustment for a minor variance to permit the creation of three lots for residential
use. The two lots fronting on Highway 2 had proposed lot areas of 0.20 hectares
each, and the remaining lot which would front on Rose Cres. had a proposed lot
I
area of 0.19 hectares. All three lots were within the Residential Hamlet (RH) Zone,
which has a minimum lot area requirement of 0.40 hectares. Upon review of the
I
application, Planning Staff determined that the reduction in lot size from 0.40
hectares to 0.20 and 0.19 hectares could not be considered minor in nature. The
applicant was notified and the application for minor variance was withdrawn.
4.2 On March 1, 1999, the applicant subsequently filed an application for rezoning of
all three proposed lots. However, the proposal now included commercial uses for
the two lots fronting on Highway 2. The lot fronting on Rose Cres. remained as a
proposed residential use.
620
REPORT PD-33-99 PAGE 3
5. PUBLIC NOTICE
5.1 In accordance with the Municipality's procedures and the requirements of the
Planning Act, written notice was given as follows.
• The appropriate signage acknowledging the Public Meeting was installed on the
subject property; and
• Written notice was circulated to all assessed property owners within a 120 metre
radius of the area subject to rezoning.
5.2 As of the writing of this report, no inquiries have been received into the proposed
i
application for rezoning.
6. OFFICIAL PLAN POLICIES
6.1 Durham Region Official Plan
The subject property is designated "Hamlet" within the Durham Region Official
Plan. Hamlets are to be developed in harmony with surrounding uses and may
contain commercial uses that meet the immediate needs of the residents of the
i
hamlets and the surrounding rural area.
6.2 Clarington Official Plan
The subject property is designated "Hamlet Residential" within the Clarington
Official Plan. The predominant use of lands so designated shall be for single
detached residential dwellings. Other uses, such as general stores, arts and craft
shops and farm-related commercial uses, are also permitted provided such uses are
compatible with the surrounding uses and do not detract from the character of the
hamlet.
Section 12.4.6 of the Clarington Official Plan specifically addresses the hamlet of
Newtonville and states the following:
• all development is to be serviced by municipal water;
• the minimum lot size may be reduced provided an engineering study
demonstrates that the soil and groundwater conditions can support the reduced
lot sizes without contaminating soil or groundwater;
621
REPORT PD-33-99 PAGE 4
• no further development is to be permitted upon reaching the capacity of the
municipal water supply system; and
• no further development is to be permitted if there is evidence of soil and
groundwater contamination which cannot be mitigated.
7. ZONING BY-LAW
7.1 The subject property is zoned "Residential Hamlet (RH)" within Comprehensive
Zoning By-law 84-63, as amended, of the former Town of Newcastle. The "RH"
zone permits single detached dwelling units on lots with a minimum lot area of
4000 square metres (0.4 hectares). Commercial uses are not permitted.
8. AGENCY COMMENTS
8.1 The proposal was circulated to the appropriate departments and agencies for !,
comment. As of the writing of this report, comments remain outstanding from the
Ganaraska Region Conservation Authority, the Regional Planning Department, the
Regional Works Department and the Clarington Public Works Department.
8.2 Ontario Hydro and the Clarington Fire Department have responded with no
objection to the application, as filed.
I
8.3 The Regional Health Department has stated that approval must be withheld as
"there is insufficient area for private sewage disposal for 2 commercial lots and 1
residential lot".
9. STAFF COMMENTS
9.1 Upon receipt of the application, Staff contacted the applicant to clarify the type of
commercial uses being proposed. The applicant was not sure of the owner's
intentions other than the lots fronting on Highway 2 would be for commercial use.
The applicant confirmed, however, that the two existing buildings on the property
would be retained and utilized for the proposed commercial ventures. The
application was circulated as received.
622
REPORT PD-33-99 PAGE 5
9.2 One week after circulating the application, Planning Staff confirmed with the
applicant that the owner wished to have the same hamlet commercial uses as
currently permitted in the Hamlet Commercial zoning of By-law 84-63. They were
particularly interested in an eating establishment but as they did not have any
potential tenants, they were unable to request an eating establishment as their
preferred use.
9.3 The comments from the Regional Health Department are largely based on the lack
of information provided by the applicant. Until a specific commercial use is
requested, final comments cannot be given.
9.4 The applicant _
pp ant submitted a report prepared by Geo Logic Inc. with their application
i
for minor variance. This report addressed the potential for the proposed lots to
support three septic systems for the severance of the lots for residential use. The
report concluded that the site was suitable for three private sewage waste disposal
systems for residential use, subject to a number of criteria being fulfilled. This
report did not address the septic requirements for commercial use. In accordance
with the Official Plan policies, the report will have to be updated to include the
revised submission for commercial use on two of the three lots. The applicant will
also have to determine specifically what type of commercial use they are requesting
prior to the report being prepared and a final recommendation being made on the
application.
10. CONCLUSION
10.1 As the purpose of this report is to give the status of the application for the Public
Meeting, it is appropriate to have the application referred back to Staff for further
processing.
623
REPORT PD-33-99 PAGE 6
Respectfully submitted, Reviewed by,
Da vi Por, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P., ,
Actin of Planning & Development Chief Administrative Officer
*DJC*cc
January 7, 1999
Attachment No. 1 - Key Map
Attachment No. 2 - Proposed lot boundaries
i
Interested parties to be notified of Council and Committee's decision:
Sam Cureatz, Q.C.
104 James Street West
Newcastle, Ontario
L1B 106
James William Hale, intrust
4340 Concession Road 4
R. R. #1
Orono, Ontario
LOB 1 MO
624
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DN: PD-19-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, April 19, 1999 Res. #
REVISED
Report #: PD-19-99 File #: By-law #
i
Subject: MEMORANDUM OF UNDERSTANDING BETWEEN THE MUNICIPALITY
OF CLARINGTON AND VALLEYS 2000
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1 . THAT Report PD-19-99 be received;
2. THAT the Memorandum of Understanding between Valleys 2000 and the
Municipality of Clarington be APPROVED;
I
3. THAT the Mayor and Clerk be authorized to execute the Memorandum of
Understanding on behalf of the Municipality of Clarington;
4. THAT the sum of $40,500.00 be allocated from 1110-166-X Cash-in-lieu of
Parkland to cover the cost of appraisals, legal fees, surveys and environmental audits
associated with lands and/or easements for the lands identified in the Project;
5. THAT Council provide a grant to Valleys 2000 equivalent to the insurance
premiums up to a maximum of $9000.00 for the first year and $2000.00 for each of
the remaining four years, and that such funds be drawn from 7007-X-254
Unclassified Admin - Insurance Coverage;
6. THAT a By-law authorizing execution of the Memorandum be forwarded to Council
for approval; and
7. THAT Rev. Frank Lockhart, Chair of Valleys 2000 be advised of Council's decision.
b2l
REPORT PD-19-99 PAGE 2
1 . BACKGROUND
1.1 On December 7, 1998, Rev. Frank Lockhart and Mr. Bob Simpson appeared before
Council advising of a proposed community millennium project sponsored by a
.umber of community groups. The Project included a trail system and other
features that would enhance the Bowmanville Creek Valley from the downtown
core to the waterfront (see Attachment No. 1). Rev. Lockhart and Mr. Simpson
noted that the project would not be supported by taxpayer dollars but did request
the following:
---
a) Municipal Staff support to assist in co-ordinating the projects; and
b) the Municipality assumes title to all the lands.
Council endorsed the project and their requests.
1 .2 Update of the Committee's Progress
i
The Committee has met several times since their appearance before Council. Staff
from the Planning and Development Department, Public Works Department and
Property Management on occasion, have attended these meetings. The following is
a brief update on the progress of the Committee since December, 1998. j
• Created a new project and committee name - Valleys 2000
• Determined that, if sufficient funds were raised, the scope of their work would
include a trail in Soper Creek Valley from the Visual Arts Centre to Concession
Street, and extension of the trail in the Bowmanville Creek Valley from Highway
2 to Jackman Road.
• Terms of Reference were prepared for the project and the planning/landscape
architect firm, Schollen & Company, has been retained.
• Created sub-committees for fundraising, finance, public relations, property
liaison, planning and development, and cultural heritage.
• Prepared the appropriate applications to establish Valleys 2000 as a charitable
organization and incorporation.
6 26
REPORT PD-19-99 PAGE 3
• Applied to the Federal government for funds under the Federal Millennium
Partnership Program, Province of Ontario for funding under Ontario 2000
Special Projects, Ministry of Natural Resources CFWIP program and Protection
and Enhancements for Fish and Wildlife Program.
1 .3 The total cost of the project from the downtown core to the waterfront is estimated
at $1.7 million dollars over 5 years. At the present time, Valleys 2000 has applied
for funding from various federal and provincial sources for $615,000.00. On March
8, 1999, Valleys 2000 received a cheque for $25,000.00 from Mr. John O'Toole
M.P.P. The funds were granted under the Protection and Enhancement Program to
cover the cost of the study. In addition, the Bowmanville Lions Club contributed
$10,000.00 to the project. Council has also endorsed a $10,000.00 allocation from
i
the Main Street Ontario Program, however Valleys 2000 must match the funds.
1 .4 During the preparation of the Terms of Reference and the application for charitable
status, it became apparent that the roles of the Valleys 2000 and the Municipality
were unclear. As such, a Memorandum of Understanding has been prepared (see
Attachment No. 2). The purpose of this report is to provide Council with an
overview of the Memorandum of Understanding, inform Council of the
Municipality's commitments and to seek authorization for the Mayor and Clerk to
execute the agreement on behalf of the Municipality of Clarington. This report will
also provide an update of the consultant's work to date.
2. THE MEMORANDUM OF UNDERSTANDING
2.1 The Memorandum of Understanding highlights the responsibilities of both the
Valleys 2000 and the Municipality of Clarington.
tidy
REPORT PD-19-99 PAGE 4
Under the Memorandum of Understanding the following will occur:
• An open space and conceptual plan will be prepared to identify the long term
plan and implementation steps over five years. The Plan must be approved by
both Valleys 2000 and the Municipality of Clarington
• Valleys 2000 will:
- retain the services of a planning/landscape architect firm;
- apply for and administer funding sources other than those requiring
municipality sponsorship;
- organize, co-ordinate and supervise all volunteer work activities and ensure
appropriate safety and communication equipment is available;
- adhere to all applicable safety legislation required;
i
- organize and co-ordinate a public relations strategy;
- undertake a fund raising program and collect all the funds;
i
- undertake preliminary discussions for the transfer of lands and/or easements;
- maintain proper accounting records and collect all funds, (including
prenumbered receipts being issued for all funds collected) and be
responsible for the payment of expenses relating to the consultant,
fundraising, publicity, volunteer labour, buildings or structures and land
enhancements;
- provide to Council, prior to March 31 each year to 2004, an accountant's
report of all expenditures made and their financial status;
- obtain their own liability insurance for no less than $5,000,000 and naming
the Municipality as an additional insured, discussed further in Section 3 of
this Report;
- will be required to obtain the consent of Council prior to undertaking any
works, in the Soper Creek Valley and Bowmanville Creek Valley north of
Highway No. 2; and
- Valleys 2000 will not incur any debt or liability without the express written
approval of the Municipal Council.
630
REPORT PD-19-99 PAGE 5
• The Municipality will:
- provide advice and assistance with the selection of a consultant and the
preparation of the conceptual plan;
- subject to assurance of funding from Valleys 2000, arrrange for the transfer of
land from landowners to the Municipality the lands free and clear of all
encumbrances to all lands and/or easements for public parkland purposes for
the lands identified in the Valleys 2000 concept;
assume all costs associated with accepting the title to the lands including
appraisals, legal fees, surveys and environmental audits discussed further in
Section 3 of this Report;
- tender and administer the construction of buildings and structures identified
in the approved concept, upon advance receipt of the funds or 100%
security in a form satisfactory to the Municipality's Treasurer and in
accordance with the Municipality's standard purchasing practice;
- apply for relevant funding from federal and provincial sources on behalf of
Valleys 2000; and
- maintain the trails and other enhancement features in the valleylands as these
items are built.
i
2.2 A Project Work Team will be established which will include one staff member from
Planning and Development, Public Works, and the Property Manager who will
work with three (3) members of Valleys 2000 to co-ordinate the project.
2.3 The Memorandum will expire on December 31, 2004, at which time all remaining
assets and funds will be transferred to the Municipality for designated use in the
Project or to charities as per Valleys 2000 Letters of Incorporation. If the assets are
to be transferred to the Municipality, a Schedule of Works determining how the
balance of assets and funds are to be used will be prepared.
631
REPORT PD-19-99 PAGE 6
3. THE MUNICIPALITY'S FINANCIAL COMMITMENTS TO THE PROJECT
3.1 The Municipality's obligations to this project are outlined in Section 2 of this report
and further detailed in the Memorandum of Understanding. The Municipality's
financial responsibilities for this project are noted below.
3.2 Land Acquisition
Valleys 2000 and the Municipality, through the Project Work Team, are responsible
for negotiating the lands necessary for the project. Prior to acquisition, staff would
report to Council in accordance with existing procedures. The lands to be
conveyed to the Municipality will be acquired with funds generated by Valleys
2000. However, under the Memorandum of Understanding, it is proposed that the
Municipality assume the legal fees associated with the transfer of land, including,
appraisals, survey costs, the preparation and registration of land and environmental
audits.
i
There are approximately fourteen properties that are required for the Project.
Property owners may donate property and receive a Federal Tax Credit for
ecological benefits. If properties are required to be purchased, an appraisal is
required. It is difficult to determine how many of the properties will be purchased,
therefore the total costs of appraisals is unknown. Easements are also acceptable
means to access property for the Project. The legal fees, title searches and
registration of documents are estimated at $10,000.00. The cost for surveys is
estimated at $1,000. to $2,000. per property. In addition, a Phase 1 Environmental
Audit may be required. The estimated cost for the entire site is $2,000. to $2,500.
If the Phase 1 audit identifies an area of concern, then a scoped audit will be
required at an unknown cost. The total known cost is approximately $40,500.00.
The funds for these items should be drawn from 1110-166-X Parkland Cash-in-lieu
Reserve Fund.
632
REPORT PD-19-99 PAGE 7
With the approval of this report, the Property Manager will commence negotiations
for the conveyance of lands to the Municipality.
3.3 Maintenance Costs
As the trails and other elements are added to the valley lands, the Municipality is
required to assume them and maintain them. The Public Works Department will
need to allocate the appropriate funds in its budget for maintenance of the capital
works as they are completed to the satisfaction of the Director of Public Works.
i_
I
3.4 Insurance Coverage
This project has been conceived by members of the community and will be largely
funded by the community. The Municipality will own the lands and maintain them.
Valleys 2000 is of the opinion that this project is closely linked with the
Municipality (eventually owning and maintaining the lands) and should therefore be
covered by the Municipality's Insurance Policy. The Municipality's insurer will not
provide coverage for groups that are not committees of Council. However, if
i
Valleys 2000 is formed as a committee of Council, they lose many of their
government and private agency funding opportunities. The estimated cost for
insurance for Valleys 2000 is approximately $9,000.00, which includes coverage for
f
General Liability, Directors and Officers Liability and Environmental Impairment
Liability. Since Valleys 2000 is developing open space and park land for the benefit
of the entire Municipality, staff recommend that Council provide a grant equivalent
to insurance premiums up to an upset limit of $9,000.00 for the first year. In the
interim, Valleys 2000 and the Municipality will endeavour to secure all the lands
and easements required for the project and thereby relieving Valleys 2000 of that
portion of the insurance for environmental impairment which total $7,000.00. For
the remaining years, the insurance premiums are estimated at $2,000.00 per year.
These funds should be drawn from account 7007-X-254 Unclassified - Insurance
Coverage and added to the 1999 Budget impact.
633
REPORT PD-19-99 PAGE 8
4. CONSULTANTS PROGRESS
4.1 The consulting firm of Schollen & Company was retained on March 3, 1999. The
consultant will prepare two concepts. The first concept will show schematically the
potential for trails and linkages in the Bowmanville Creek Valley from Regional
Road 57 to the waterfront and the Soper Creek Valley from Concession Street to the
waterfront.
The second concept will detail trails and other protection and enhancement projects
specifically for the Bowmanville Creek Valley from the downtown core to the
waterfront. Mr. Mark Schollen has met with the Committee twice thus far. On
March 13, 1999 the Consultant Team began the fieldwork in the valleys. Members
of the community were invited to join the consultants to share information and
knowledge of the valley. On March 23, 1999 the consultant met one-on-one with
the various stakeholders. A community design workshop was held on April 13,
1999. There will be two Open House Information Sessions later this spring. An
information kiosk will be constructed and placed in a highly visible downtown
location. The kiosk will display information and drawings on the project. The
estimated completion date of the consultant's work is June, 1999.
5. CONCLUSION
5.1 The Valleys 2000 project is an exciting millennium project for the Municipality of
i
Clarington. The Memorandum of Understanding defines the roles and
responsibilities of both Valleys 2000 and the Municipality of Clarington. Staff
recommend that the Memorandum of Understanding be approved and authorized
by the Mayor and Clerk.
This report has been reviewed by the Director of Public Works and the Property
Manager. They concur with its contents. The Treasurer has reviewed and concurs
with the financial aspects of this report.
634
REPORT PD-19-99 PAGE 9
Respectfully submitted, Reviewed by,
—D avi . Crome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.,
Acting Director of Planning & Development Chief Administrative Officer
Stephen A. Vokes, P. Eng.
Director of Public Works
CS*D)C*jip
April 9, 1999
Attachment No. 1 : Project Lands
Attachment No. 2: Memorandum of Understanding
Interested parties to be notified of Council and Committee's decision:
Rev. Frank Lockhart, Chair
Valleys 2000
P.O. Box 364
Bowmanville, Ontario
L1C 31-1
i
635
ATTAC H ME k
Bowmanville Valleys Millennium Project-Area 1
Fj
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636
ATTAC H M E f
MEMORANDUM OF UNDERSTANDING
Made this day of ' 1999
BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Hereinafter called "the Municipality"
OF THE FIRST PART
And
FRANK WALLACE LOCKHART
ROBERT LESLIE SIMPSON
IAIN JOHN CRAVEN MACIVER
ARTHUR ALAN HARVEY STRIKE
DAVID LAWRENCE DOUGLAS LAWSON
WILLIAM JOHN HUETHER
Trustees for
VALLEYS 2000 (BOWMANVILLE) INC. - to be Incorporated
Hereinafter called " Valleys 2000"
OF THE SECOND PART
WHEREAS a number of community groups and interested citizens have joined together to
form Valleys 2000;
AND WHEREAS Valleys 2000 will develop, enhance, promote and preserve trails, river
bank improvements, fish and wildlife habitat and special natural areas along parts of the
Bowmanville and Soper Creeks leading to Lake Ontario as a Millenium Project for the
recreation, benefit and enjoyment of the community ("the Project") ;
AND WHEREAS Valleys 2000 will protect or enhance the environmentally sensitive
features of the Bowmanville Creek Valley in any works it undertakes;
AND WHEREAS Valleys 2000 will initiate a fund raising campaign for funds necessary for
this project;
AND WHEREAS the Council of the Municipality has heartily endorsed the Project;
637
Memorandum of Understanding
NOW THEREFORE in consideration of the premises the Municipality and Valleys 2000
have agreed to enter into this Memorandum of Understanding.
1. Conceptual Plan
1.1 An open space conceptual plan ("Conceptual Plan") will be prepared to identify the
long term plan and the implementation steps over 5 years for the Project. The
Conceptual Plan shall identify implementation works to be undertaken by volunteers
("Volunteer Works") and the implementation works to be undertaken by contractors
("Contractor Works").
1.2 Council of the Municipality and Valleys 2000 will approve the final Conceptual Plan
prior to the commencement of any works associated with the Project.
2. Responsibilities of Valleys 2000
2.1 Valleys 2000 will be incorporated as a charitible corporation and will apply for and
seek to receive charitable status under the Income Tax Act
2.2 Valleys 2000 shall be responsible for the following;
i) entering into a contractual agreement with a qualifed professional consultant
to prepare a Conceptual Plan for the Project.;
i
ii) undertaking preliminary discussions for the transfer of lands and/or exclusive
or non-exclusive easements in favour of the Municipality for public access,
landscaping, construction for lands related to the Project. Valleys 2000 will
use its best efforts to ensure that the lands or easement areas are
transferred to the Municipality in a condition satisfactory to the Municipality's
Director of Public Works and free and clear of all encumbrances;
iii) undertaking a fund-raising program for the Project and collecting all funds
including following up of any pledges, and issuing pre-numbered receipts for
all monies received;
iv) payment of all expenses related to the Project unless otherwise specified;
v) maintaining financial records in accordance with good accounting principles
satisfactory to the Municipality's auditor in accordance with Section 7;
vi) applying for and administering all municipal, provincial and federal grants
and/or other funding sources;
vii) maintaining in effect general liability and environmental impairment insurance
in accordance with Section 8;
6 38
Memorandum of Understanding
viii) organizing, co-ordinating and supervising volunteer labour for the Volunteer
Works part of the Project in accordance with Section 5;
ix) ensuring all applicable safety standards and legislation are adhered to; and
x) organizing and co-ordinating all publicity and public relations related to the
Project.
3. Responsibilities of the Municipality
3.1 The Municipality shall be responsible for the following:
i) providing advice with the selection of a consultant for the preparation of the
Conceptual Plan;
ii) providing advice and reasonable assistance to Valleys 2000 and the
consultant with the preparation of the Conceptual ual Plan•
subject to written confirmation of available funding from Valleys 2000 to the
satisfaction of the Treasurer and approval of the purchase of land by Council,
arrange with landowners for the transfer of land and/or easements to the
Municipality as necessary for the Project;
iv) undertaking all legal costs associated with the transfers of land including land
appraisals, surveys, the preparation and registration of land transfers and
environmental audits;
v) without derogating from Section 2.2 vi) applying for relevant funding from
provincial and federal government prgrams which is available to the
Municipality;
vi) co-ordinating, designing, tendering and supervising any contractor works
indentified in the Conceptual Plan on behalf of Valleys 2000, subsequent to
receipt of all funds from Valleys 2000 for a specified project; and
vii) maintaining any approved Project works that have been completed during
the inspection and guarantee period provided for in the construction
contracts until the lands or easement areas on which the works are
constructed are transferred to the municipality and accepted by the
Muncipality `s Director of Public Works.
639
Memorandum of Understanding
4. Project Management
4.1 A Project Work Team shall be established which will include three members from
the Municipality's staff and three members of Valleys 2000 to co-ordinate the
Project. The Project Work Team shall be responsible for the following:
• managing the work program of the consultant preparing the Conceptual Plan;
• negotiating the purchase and/or easements for the lands required; and
• co-ordinating an implementation schedule of all works.
4.2 The Project Work Team shall report to Valleys 2000 and to the Municipality's
Council.
5. Volunteer Works
5.1 Any volunteer working for or on behalf of Valleys 2000 or anyone hired by Valleys
2000 will not be a full or part time employee of the Municipality and will not have any
rights or priviledges of a full time or part time employee of the Municipality.
5.2 All applicable legislation and regulations shall be adhered to, including the
appropriate safety equipment and training.
5.3 First aid and communications equipment and written safety procedures manual
shall be established and maintained during Volunteer Work activities to the
satifaction of the Municipality's Property Manager.
i
5.4 All buildings, structures, equipment, trails and other infrastructure are to be
constructed consistent with municipal standards, and in compliance with CSA
standards, or any other safety standards that are applicable.
i
6. Contractor Works
6.1 Upon receipt from Valleys 2000 of 100% of funds required or an unconditional and
irrevocable Letter of Credit in a form acceptable to the Municipality's Treasurer, the
Municipality will prepare specifications, design and tender for the construction of
buildings, structures or other works identified as Contractor Works in the
Conceptual Plan. The Municipality will enter into contractual arrangements with the
successful bidder, after authorization to do so is given by the Municipality's Council
6.2 The design and specifications for any work will be approved by Valleys 2000 prior to
tendering , unless otherwise agreed to in advance by Valleys 2000.
6.3 Contractor Works will be undertaken in accordance with the Municipality's standard
practices and to the satisfaction of the Director of Public Works.
640
Memorandum of Understanding
7. Financial Records
7.1 Valleys 2000 shall establish and maintain, in accordance with good accounting
principles satisfactory to the Municipality's auditor, proper bank accounts and
records for all funds received and disbursed by Valleys 2000, and all bookkeeping
and accounting systems and supporting vouchers and documentations.
7.2 Valleys 2000 shall serially record all receipts and revenues and all disbursements
for each financial year and will use serial, prenumbered receipts for all donations
collected.
7.3 No later than March 31St, each year, Valleys 2000 shall file with the Municipality's
Treasurer, a report from a qualified accountant for all expenditures, receipts and
their financial status. Council may request an auditor's report at any point in time to
be paid for by the Municipality and is such a case, Valleys 2000 will provide the
auditor with immediate access to all records and persons he/she are required to
fulfil the Report.
8. Indemnity and Insurance
i
8.1 If required, prior to any work commencing, Valleys 2000 will undertake to obtain
liability and environmental impairment insurance satisfactory to the Treasurer, in the
amount of Five Million Dollars ($5,000,000.00) naming the Muncipality as additional
insured. A copy of the insurance certificate shall be filed with the Municipality.
i
j 8.2 Valleys 2000 is responsible for any claims related to the trail or any other
enhancements which are built or constructed by volunteers until such time as it has
been assumed by the Municipality. A Release, Waiver and Indemnity must be
completed and returned to the Municipality prior to any use of undertaking of any
works in the Bowmanville Valley.
I
9. Termination
9.1 This Memorandum of Understanding expires on December 31, 2004. Valleys 2000
will complete its mandate by December 31, 2004 and transfer any remaining assets
and funds to the Municipality for designated use in the Project or to charities as per
Valleys 2000 Letters of Incorporation.
641
Memorandum of Understanding
9.2 This Memorandum of Understanding may be amended or extended by a further
Memorandum of Understanding.
9.3 Valleys 2000 will not assume any debt or long-term liabilities and will not commit the
Municipality to pay any debt without the express written consent of the Municipal
Council.
9.4 Prior to October 31, 2004, the Municipality and Valleys 2000 shall prepare and
agree upon a Schedule of Works determining how the balance of assets and
unexpended funds of Valleys 2000 are to be used.
9.5 If there should be any dispute(s) regarding the terms and conditions of this
Memorandum of Understanding, such dispute(s) shall be referred to a single
arbitrator agreeable to the parties under the Ontario Arbitrations Act.
9.6 Any actions undertaken which are contrary to the intent conveyed in the
Memorandum of Understanding will automatically terminate the Agreement.
IN WITNESS WHEREOF the Parties hereto have executed this Memorandum of
Understanding.
THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
I
Mayor
Clerk
I
DIRECTORS FOR VALLEYS 2000-
(BOWMANVILLE) INC. TO BE INCORPORATED
i
Frank Wallace Lockhart
Robert Leslie Simpson
lain John Craven Maciver
Arthur Alan Harvey Strike
David Lawrence Douglas Lawson
William John Huether
642
ATTACH ME N
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 99-
being a By-law to authorize the execution of a Memorandum of
Understanding between the Corporation of the Municipality of
Clarington and the Directors of Valleys 2000 (Bowmanville) to
be incorporated.
WHEREAS at its meeting of April 19, 1999, the Council of the Corporation of the
Municipality of Clarington adopted the recommendation contained in Report PD-19-99;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
I
1. THAT the Mayor and Clerk be authorized to execute on behalf of the Corporation of
the Municipality of Clarington a memorandum of Understanding between the Corporation of
the Municipality of Clarington and the Directors of Valleys 2000 (Bowmanville) to be
incorporated.
2. That the Agreement attached hereto as Schedule"A" shall form part of this By-law.
I
BY-LAW read a first time this day of 1999.
BY-LAW read a second time this day of 1999.
BY-LAW read a third time and finally passed this day of 1999.
MAYOR
CLERK
643
DN: PD-34-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, April 19, 1999 Res. #
Report#: PD-34 -99 File #: By-law #
Subject: APPOINTMENTS TO THE SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-34 -99 be received;
2. THAT Mr.Terry Hutchinson, Mr. David Lawson, Mr. Dick Lovekin, Mr. Guy Morey,
Mr. Carl Schenk, Mr. Robert Wilsher, Mr. William Woo, Mr. Mark Wright and Mr.
Tim Rance from the Ministry of Natural Resources, Mr. Warren Coulter or Mr. Mark
Peacock from Ganaraska Region Conservation Authority and Ms. Cynthia Strike or
her alternate from the Municipality of Clarington be appointed to the Samuel
Wilmot Nature Area Management Advisory Committee for a term concurrent with
the term of the appointing Council, FORTHWITH;
3. THAT a member of Council be appointed to sit on the Management Advisory
Committee for the Samuel Wilmot Nature Area; and
4. THAT all applicants be advised of Council's decision.
644
REPORT PD-34-99 PAGE 2
1 . BACKGROUND
1.1 In June 1998, Council authorized the formation of a Management Advisory
Committee for the Samuel Wilmot Nature Area. A copy of the Committee's mandate
and structure are attached hereto, Attachment #1. The Management Advisory
Committee will assist the Municipality and the Ministry of Natural Resources in
managing the site. It will consist of twelve (12) individuals, eight (8) from the public-
at- large, three (3) from public agencies and one (1) member of Council.
1.2 The positions for the committee were advertised the weeks of November 2 and
November 9`h, 1998 and again the weeks of January 251h and February V, 1999.
2. CANDIDATE SELECTION PROCESS
2.1 There were a total of 14 applicants, one however was from outside of the
i
Municipality and therefore not eligible for a position on the Committee. All
applicants had excellent resumes and each would fulfil the positions on the
committee adequately. Staff reviewed each applicant's resume on the basis of
technical skills, public relations skills, fund-raising skills, organizational skills,
leadership skills and the ability to work as part of a team. The information provided
by each candidate is confidential, however, the resumes are available in the
i
Planning Department for Council's viewing.
2.2 Based on staff's evaluation, the following candidates are recommended for positions
on the Management Advisory Committee:
Community at large
Mr. Terry Hutchison
Mr. David Lawson
Mr. Richard Lovekin
Mr. Guy Morey
Mr. Carl Schenk
Mr. Robert Willsher
Mr. William Woo
Mr. Mark Wright
645
REPORT PD-34-99 PAGE 3
Mr. Tim Rance, Biologist from the Ministry of Natural Resources has been appointed
by his Ministry to sit as an advisor on the Committee.
Mr. Warren Coulter, Engineering Technician from Ganarska Region Conservation
Authority has been appointed by the Authority to sit as an advisor. Mr. Mark
Peacock, Engineer will be Mr. Coulter's alternative.
Ms. Cynthia Strike, of the Planning and Development has been assigned to sit as the
Municipality's advisor to the Committee.
Council is required to appointment one member of Council to sit on the
Management Advisory Committee.
3. Recommendations
3.1 The candidates recommended to the Samuel Wilmot Nature Area Management
Advisory will fulfil the positions of the Committee adequately. The applicants that
were not recommended for a position on the committee will be encouraged to
I
participate in future activities in the Nature Area.
3.2 On April 24, 1999 the Second Annual Spring Hike will be held in the Samuel
Wilmot Nature Area. The hike was held the same time last year and was a success.
In order for the new members to become acquainted with site, it would be useful
for each one to attend the Spring Hike. As such Staff recommend that the
Committee endorse the recommendations contained in this report and forward them
to Council FORTHWITH.
646
REPORT PD-34-99 PAGE 4
Respectfully submitted, Reviewed by,
Davi J rome, M.C.I.P., R.R.P. Franklin Wu, M.C.I.P., R.P.P.,
Acting Director of Planning & Development Chief Administrative Officer
DjC*CS*jip
April 13, 1999
Mr. Terry Hutchison Mr. Carl Schenk
R.R. #5 190 Church Street
Bowmanville, Ontario Bowmanville, Ontario
L1C 3K6 L1C 1T9
Mr. David Lawson Mr. Robert Wilsher
111 Cedarcrest Beach Road 323 Church Street
Box 44 Newcastle, Ontario
Bowmanville, Ontario L1 B 1L6
L1C 3K3
Mr. William Woo
Mr. Dick Lovekin 20 Foster Creek Drive
196 Lovekin Road Newcastle, Ontario
Newcastle, Ontario L1 B 1G2
L1B 1L9
Mr. Mark Wright
Mr. Guy Morey 6170 Clemens Road
20 Rutherford Drive Bowmanville, Ontario
Newcastle, Ontario L1C 3K6
L1B 1G7
647
SAMUEL WILMOT NATURE AREA
MANAGEMENT ADVISORY COMMITTEE
1. THE MANDATE
The Management Advisory Committee for the Samuel Wilmot Nature Area is established
by the Municipality of Clarington and the Ministry of Natural Resources with the
responsibilities for the following issues;
• Implementing the recommendations in the Samuel Wilmot Nature Area Environmental
Management Plan;
• Raising public awareness;
• Encouraging volunteerism to undertake capital projects and educational activities;
• Fund-raising; and
• Monitoring changes in the ecosystem.
2. THE COMMITTEE
2.1 The Advisory Committee shall be comprised of the following;
• The Chair shall report to the Municipality of Clarington and the Ministry of
Natural Resources. This individual shall provide leadership and be responsible
for carrying out the mandate of the Advisory Committee. This individual shall be
chosen by the Committee members.
The Secretary shall b
y sa e responsible for correspondence and minutes.
• Other Committee Members comprising approximately six individuals who
possess various skills and will participate in the implementation of the EMP. The
skills required are as follows:
Technical (2) — shall interpret the EMP, recommend the work plan on a yearly
basis and provide leadership during implementation of projects and monitoring.
Public Relations (2) — shall create a public relations strategy focusing on public
awareness, education and promoting the site.
Fund-raising - shall create a fund-raising strategy aimed at soliciting private
funds, donations-in-kind and investigating charitable status.
Volunteer Support - shall be responsible for soliciting volunteers and organizing
work programs.
648
• Staff Members - shall be from the Municipality of Clarington, Ministry of
Natural Resources and Ganaraska Region Conservation Authority
• Council Member— one member of Clarington Council shall be appointed to sit
on the Committee.
2.2 Sub-committees -
Sub-committees may be struck from time to time to undertake special projects,
including monitoring, fund-raising, promotions etc.
2.3 Other Volunteers
The Committee will be supported by volunteers, who can be any individuals from
the general public who possess various skills or who have an interest in the site and
are willing to participate in protection/enhancement projects or other <zspects such
as fund-raising, writing, leading walking tours, tree planting, collecting litter, trail
blazing etc. (
2.4 Appointment of Committee Members
The Members of the Committee shall be appointed by Council. The term shall
coincide with the term of Council.
3. Budgeting
The Committee, in consultation with the Municipality and the Ministry, will
i
recommend to Council an annual capital budget for improvements in the Nature
Area. The Committee shall also be responsible for applying for grants from various
private sources and senior levels of government. The Clarington Public Works
Department will budget for annual operating expenses.
There is no operating budget for the Advisory Committee as all members are
volunteers. Administrative and clerical assistance will be provided by municipal
Staff. ( photocopying, mailing etc.)
4. Meetings and Reporting
Meetings shall be held regularly. Minutes of meetings shall be recorded and
distributed to the Committee members, Ministry of Natural Resources and the
Municipality of Clarington. The minutes will be placed on the Council agenda for
information. The Chair shall appear before the Ministry and the Municipality to
inform them of the Committee's progress on an annual basis.
May 13, 1998
649
ZS"AAMUEL WILMOT NATURE AREA
AGENCY / COMMUNITY PARTNERSHIP
MANAGEMENT STRUCTURE -
MUNICIPALITY MINISTRY of
of NATURAL
CLARINGTON RESOURCES
MANAGEMENT ADVISORY
COMMITTEE
Chair
Secretary SUB—COMMITTEES
Committee Members (6)
Agency Members (3)
Council Representative (1 )
VOLUNTEERS
98
6 � c
DN: PD-35-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, April 19, 1999 Res. #
Report #: PD-35 -99 File #: By-law #
Subject: SUBDIVISION STATUS REPORT:
JANUARY 1, 1999
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1 . THAT Report PD-35-99 be received for information.
1. Introduction
1 1.1 The purpose of this report is to provide Council with an overview of subdivision
activity as of January V, 1999. This will assist Council in considering various issues
currently before it.
1 .2 A 1992 housing report to Council (PD-85-92) identified a shift in the types of
housing being built in Clarington. Prior to 1990, the predominant form of housing
being constructed was single detached units on lots with frontages 12 to 15 metres.
In 1991, semi-detached/linked units comprised of 39% of all units being built. The
report noted that the trend for compact housing would likely continue.
1 .3 Analysis of Clarington's building permit activity, approved applications for
development, and applications in the review process shows that housing on smaller
lot frontages has become the preferred form of urban development. Between 1991
and 1994 inclusive there were more semi-detached/linked dwelling units
constructed than single detached dwellings. Since then, the percentage of semi-
detached/link units has decreased. Although the percentage of single detached units
has been increasing, new categories of small lot single detached dwelling have been
created.
651
REPORT PD-35-99 PAGE 2
1 .4 In reviewing statistics on housing in Clarington it is important to note that the
Municipality's Zoning By-law defines a semi-detached dwelling unit as housing
which is either joined by a common wall above grade, or connected below grade
by a link between two foundations. If joined at the foundation only, they are
referred to as linked dwelling units. Links are preferred by purchasers above semis
as there is no common wall. These units are perceived as single detached homes as
they are physically separate units on their own 30 ft. lots. Many municipalities
provide for a small-lot singles on the same size lots.
2. Historical Review
2.1 In the past ten years, there have been 7532 building permits issued for new
dwellings in Clarington. Between 1989 and 1998, the Building Division issued an
average of 753 permits annually for new dwellings. This is skewed somewhat
because 1989 was the last year of the major housing boom of the 80's. In the last
nine years, the average annual housing starts was 692.
Figure No. 1
i
1400 Annual Building Permits
1200
1000
8001 x r
600 1305
896
400 590 776 793 • �' 801 751
572 ,S 447 601
200 J,
1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1
2.2 In 1989, 1305 permits were issued for new houses. By 1995 the number of houses
being constructed per year dropped to a low of 447 units. Figure No.1 largely
reflects the change in the economy from the boom of the late 1980s through the
recession of the 1990s. The past two years have seen an upswing in the housing
market as new home construction has risen to over 750 units per year. With the
continuance of low mortgage interest rates it is expected that new home
652
REPORT PD-35-99 PAGE 3
construction will continue to rise as first time buyers move in to the market, and
current home owners move up.
2.3 The number of permits issued for each type of housing per year is identified in Table
No.] below.
Table 1
Building Permit Unit Count by Housing Type, 1989-1998
Singles Semis Townhouses Apartments Modular Total
1998 299 144 154 121* 33 751
1997 385 275 63 56 22 801
1996 292 150 140 2 16 601
1995 167 137 125 2 16 447
1994 293 351 236 5 11 896
1993 199 282 80 0 11 572
1992 292 254 211 26 10 793
1991 290 305 179 0 2 776
1990 1 257 193 128 6 6 590
1989 854 343 108 0 N/A 1305
TOTAL 3328 2434 1424 218 127 7532
Source: Clarington Building Division
* includes 115 Assisted Seniors units at Courtice Health Centre
I
There is marked difference between 1989 when single detached dwellings
accounted for 65% of permits for new dwellings and 1998 when single detached
dwellings comprised only 40% of building permits issued for new dwellings.
2.4 Single detached units accounted for the greatest percentage (44.2%) of the total
house construction in the past ten years in Clarington. Semi-detached or linked
units follow in second place with 32.3%. Townhouses comprised 19% of new
units. The balance of units are apartments with 2.8% and modular units with 2.9%.
It is significant to note that the Building Division information does not differentiate
between traditional semis and linked dwelling units. As consumer preference is to
have a detached unit, very few of the identified semis are actually attached above
grade with a common wall.
653
REPORT PD-35-99 PAGE 4
Figure No.2
Building Permits Issued by Housing Type, 1989-1998
apartments
2.8% mobiles
2.9%
townhouses
19% W",U'
N;n singles
44.2%
A.
fia;z
semi/link
32.3%
Source: Clarington Building Division
3. Approved Urban Development Applications
3.1 There are currently 47 approved applications for residential development within
Clarington. The approved applications include draft approved plans of subdivision,
i
Council-approved plans of subdivision and approved site plan applications. Figure
No. 3 depicts the number of approved housing units by type for each urban area.
Bowmanville has the most dwellings approved for development with a total of 4238
units. Bowmanville also has the greatest number of units for each dwelling unit
category.
Figure No. 3
Approved Housing Units
4400
4000 -
W 3600-
11
3200- _
m2800 - y_. -
� ®Aparlm ants
N 2400 - a3Townhouses
Z ®Links
:0 2000
tL EMS ingles
0 1600
1200 -
800
400-
0
Courtice Bowm anville Newcastle
Village
Source: Clarington Planning Department
* includes Courtice Heights applications for 164 singles and 103 links before the Ontario Municipal Board
654
REPORT PD-35-99 PAGE 5
3.2 The three urban areas have a total of 7223 approved dwelling units. Semi/link dwelling
units account for 2486 or 34.4 percent. This is slightly greater than the single detached
dwellings of 2458 or 34.1%. Townhouses account for 21.35% with 1542 units, and
apartments make up the balance with 10.2% or 737 units.
3.3 Apartment units comprise 10.2% of the approved units. The majority of 737 apartment
units have been approved for more than seven years with little building permit activity
occurring in this category. Furthermore, permits issued in the 1997 and 1998 account
for 81% of the 218 permits issued during the last 10 years. This 81% is comprised
largely of two projects which are both seniors apartments having a total of 167 units.
Assisted housing projects make up a further 14% of the apartments built over the time
frame. Therefore, there have been virtually no free-market rental or condominium
apartment units built in Clarington over the last 10 years.
Figure 4
Total Approved Urban Area Housing Units
apartment
10.2%
singles
34.1%
townhouse
21.3%
sera Wink
34.4%
Source: Clarington Planning Department
4. Applications Received
4.1 Twenty-three applications for residential development (including site plan applications)
are being processed in the urban areas. In total, 3689 units are proposed. Figure No. 5
depicts units types applied for by urban area. Courtice has the greatest number of
proposed dwelling units, and the greatest number of proposed linked units.
Bowmanville has the highest amount of singles and of apartments. Newcastle Village
has more proposed singles than Courtice and also has no applications for apartment
units.
6
REPORT PD-35-99 PAGE 6
Figure 5
Applications Received
A p p r o v e d H o u s In g U n I t s
®A p a r t m e n t.
..__ .:..:.t O T o w n h o u s e s --
laoo _
W1 3 0 0 1 _ __—__—WR O l in k s —
C. 1200 :,�' �S In 9 it, s —
I 1 0 0
tb 900
yv
Z 7 a 0
U-
0 4 o o
3 0 0
0
C o u rUC a B o w m a n y Me N e w C a s lie V ilia g e
Source: Clarington Planning Department
4.2 Current applications before the Municipality include a greater percentage of single
detached dwelllings. It should be noted that a number of proposals include smaller
sized lots similar to link lots (33 ft. and 34 ft. frontages) or wide and shallow lots.
Link dwelling unit lots comprise 27%. The balance is split between townhouses
with 12.8% and apartments with 2.6%.
Figure 6
Urban Area Housing Units Subject to Applications
apartment
2.6%
townhouse
12.8%
,.x singles
semi/link 57.8%
27%
5. Housing Supply
5.1 The Municipality's housing supply was calculated using the average number of
building permits issued per year by housing type over the past nine years(1989 was
not included). Between 1990 and 1998, an average of 275 building permits were
65e
REPORT PD-35-99 PAGE 7
issued for single detached units,. 232 for semis, 146 for townhouses and 24 for
apartment units. Based on these averages, Clarington has an 8.9 year supply of
single detached units, a 10.7 year supply of semis, a 10.6 year supply of
townhouses, and a 31 year supply of apartment units. The construction of semi-
detached dwellings has virtually disappeared in favour of link dwelling units. If the
semis are classified as small-lot single detached units, as they will likely be
constructed as links, the semis category can be eliminated. When the number of
approved semis is added to the number of approved singles, there would be a 9.8
year supply of single detached housing in Clarington.
6. Conclusion
Over the past 10 years, the housing market has shifted significantly. Clarington still
remains an active housing market with an emphasis on small-lot housing styles.
i .
Houses with 30 ft., 35 ft., and 40 ft. frontages comprise the vast majority of the
market. Houses with 45 ft. and 50 ft. frontages are increasingly rare.
Existing approvals provide for good supply of housing. Over a 9 year supply is
available which allows for development in a variety of areas.
There are portions of the housing market which should be encouraged to provide
for a variety of housing forms, tenure and price ranges. Specifically, rental or
condominium dwellings in townhouse blocks or apartments and larger-lot single
detached dwellings are important components to be encouraged.
Respectfu y submitted, Reviewed by,
Davi . Crome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.,
Acting Director of Planning &Development Chief Administrative Officer
ID*DJC*jip
April 14, 1999
657
DN:PD-36-99'
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, April 19, 1999 Res. #
Report #: PD-36-99 FILE #: PLN 23.14 By-law #
Subject: PARKING IN RESIDENTIAL AREAS
FILE: PLN 23.14
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-105-98 be lifted from the table and received for information;
2. THAT Report PD-36-99 be received;
3. THAT the recommendations contained in the Executive Summary be approved and '
that staff be authorized to take the appropriate action necessary to implement them;
and
4. THAT the Durham Region Planning Department, Oshawa-Durham Home Builders
Association, the Urban Development Institute, any interested parties and any
delegations be advised of Council's decision.
650
PD-36-99 PAGE 2
Executive Summary
With the reduction in residential lot sizes and frontages over the past 10 years, on-street
parking has become both a perceived problem for residents, and a functional problem for
matters like snow removal and obstruction of driveways. Municipal regulations are
generally geared to the "average" household and provide minimum standards but cannot
cover every family situation.
There is a responsibility that is incumbent on residents to ensure that their parking needs
can be accommodated off the street. Nevertheless, it is necessary for the Municipality to
review its policies and develop appropriate strategies to address the problems encountered
in newer residential areas. These strategies must address existing development, approved
development applications and future development applications to be considered by
Council.
The following recommendations and the Department which will implement them, have
been identified:
1 . Improve communication of municipal regulations should be undertaken by:
(i) placing public notices in the newspaper and television in advance of the j
winter season (Clerks Department)
(ii) including public notices in the municipal newsletter (Clerks Department)
(iii) requiring as a condition of draft approval, and to be included in all future
subdivision agreements that builders include a disclosure in all purchase and
sale agreements advising home buyers of municipal parking regulations
(Planning Department)
(iv) erecting additional signs at the entrances to urban areas regarding parking
regulations (Public Works)
2. Improve enforcement of municipal regulations by undertaking a concentrated
enforcement effort at the start of each winter season. (Clerks Department)
659
PD-36-99 PAGE 3
3. Parking regulations be revised by amending the Municipality's Traffic By-law 91-58
to prohibit on-street parking between the hours of 3:00 am and 5:00 am in
accordance with Attachment #12.
4. Improve subdivision design by:
(i) reviewing the potential problem areas within nine (9) draft approved plans of
subdivision identified in Section 4.6.1 of this report with the respective
developers with a view to co-operatively agreeing on modifications to the
draft approvals (Planning and Public Works Departments);
(ii) prohibiting further changes to draft approved plans where townhouse blocks
are revised to freehold townhouse dwelling units (Planning Department);
(iii) providing for the selective use of rear lanes in appropriate locations for
townhouse dwelling units (Planning and Public Works Departments);
(iv) revising the standards for parking plans for plans of subdivision to ensure that
on-street parking spaces are appropriately located in the vicinity of dwelling
units and are not adversely affected by road geometrics (Public Works
Department).
5. Improve lot layout through changes to the zoning by-law to:
(i) with the exception of townhouse lots, require a minimum of two outdoor
parking spaces on all lots subject to the transitional measures contained in
this report;
(ii) enlarge the size of garages for townhouses to provide a minimum of 27.87
sq.m. (300 sq.ft.) subject to the transitional measures identified in this report;
(iii) maintain minimum width of all future townhouse lots at 6.0 metres where
the lot is accessed by a rear I'ane;
(iv) enlarge the minimum width of all future freehold townhouse lots from 6.0
metres to 7.5 metres for all future draft plans of subdivision to be considered
for Council approval;
660
PD-36-99 PAGE 4
(v) encourage parking in the side and rear yards by reducing setback
requirements for detached garages where it is demonstrated that grading can
be adequately addressed; and
NO incorporate other zoning changes identified in Section 5 of this report to
provide for greater flexibility in building layout and to ensure that the
garages are not the predominant streetscape feature. (Planning Department)
6. Revision to street design standards should be undertaken to:
(i) maximize the availability of on-street parking opportunities in the location of
street furniture and utilities; and
i
(ii) provide additional on-street parking at parks.
i
I
661
i
PD-36-99 PAGE 5
1. BACKGROUND
1.1 On July 13, 1998, Report PD-91-98 was submitted for Committee's deliberation in
light of concerns that had been received by the Municipality in connection with
what was perceived as a lack of on-street parking in new residential subdivisions.
Staff were directed to take the necessary action to amend the Comprehensive
Zoning By-law to require developers/builders to include larger garages in new
homes to accommodate both the parking of vehicles and the storage of household
items.
1.2 The General Purpose and Administration Committee meeting held a Public Meeting
on the proposed zoning amendment on September 21, 1998. The Staff
recommendation within Report PD-105-98 (Attachment #1) requested that the
application to amend Comprehensive Zoning By-law 84-63 requiring the
construction of larger garages in new homes to accommodate the parking of
vehicles and the storage of household items be referred back to Staff for further
processing and preparation of a subsequent report pending receipt of all outstanding
comments.
In light of the comments expressed at the Public Meeting by the general public and
the building industry representatives, Council tabled Report PD-105-98 to allow for
further discussion with the building industry.
1.3 Planning and Public Works Staff met on a number of occasions to examine the
Municipality's current policies/practices and discuss the impacts of off-street and on-
street parking as it pertains to the responsibilities and mandate of each department.
The purpose of this report is to examine the provision and adequacy of both off-
street and on-street parking, identify possible options and make recommendations
for implementation.
662
PD-36-99 PAGE 6
2. CURRENT POLICIES ON PARKING
2.1 Municipal policies on parking are contained in a variety of documents as follows:
Official Plan
Comprehensive Zoning By-law
Traffic By-law
On-street Parking Standard
These policies are summarized in Attachment #2 to this report.
2.2 The general thrust of the Municipality's parking policy is that adequate parking for
residents is to be provided on-site of each residential lot or block. Residential
streets provide for visitor parking where that is not possible on-site. However, long
term street parking is not permitted.
I
2.3 Roads are specifically designed to accommodate two lanes of traffic and one lane of
on-street parking. The traffic By-law 91-58 only allows three (3) hour parking on j
residential streets.
3. THE PROBLEM
3.1 There are three main problems which have been identified:
• residents use the street to supplement their on-site parking requirements and
react negatively when by-laws are enforced;
• on-street parking creates functional problems;
• public perception that streets are cluttered with cars.
3 . 2 Overcrowding and parking in areas not designed or designated for on-street parking
can result in a number of functional problems ranging from:
- impeding normal traffic flow,
- obstructing emergency vehicle access;
- impeding snow removal and garbage collection responsibilities;
- obstructing ingress and egress to residential driveways.
663
PD-36-99 PAGE 7
3.3 A number of causes contribute to what is perceived to be a lack of on-street parking.
Each, in their own way, assist in restricting on-street parking from functioning for
the purpose it is intended:
® the use of garages primarily for storage purposes, thereby eliminating its
effective function as a parking space;
families with three or more vehicles, but living in dwellings which
accommodate only two off-street spaces;
recreational vehicles (snowmobiles, boats, campers etc.) occupying
parking spaces;
perception that the homeowner has as a "right" to use streets to
supplement off-street parking spaces;
the evolution of residential development where larger homes with
garages are constructed on smaller lots;
overnight visitor parking; and
an increase in the number of home occupations.
3.4 Between 1986 and 1991 the average number of vehicles per household in
Clarington remained constant at 1.8 '. This would generally support the standard of
two parking spaces per residence which is contained in the Zoning By-law.
Of particular interest, the data indicated in the most recent survey year (1996), 3%
of households had four or more available vehicles and 12% of the households had
three available vehicles. Thus 15% of all households require more than the
minimum standard currently in force.
However, the need for off-street parking spaces is further eroded by recreational
vehicles, unlicensed vehicles, and the use of garages as storage areas.
Transportation Tomorrow Survey,Data Management Group, 1986, 1991, 1996
664
PD-36-99 PAGE 8
3.5 On-street parking is not intended to provide additional spaces for the normal
requirements of residents. Historically Municipal objective has been to
accommodate, on a temporary basis, "visitor" parking needs within the
neighbourhood.
4. POSSIBLE SOLUTIONS
4.1 Six (6) strategies have been developed to address the issue of parking in newer
residential neighbourhoods:
i) Improved Communication with Residents Regarding Municipal Policies;
ii) Improved Enforcement of Municipal Policies;
iii) Revisions to Regulations;
iv) Improved Subdivision Design;
V) Improved Lot Layout;
vi) Revision to Street Design Standards.
4.2 For each strategy, a number of options were developed. In evaluating each option,
three (3) stages of development were considered:
• Existing development;
• Plans of subdivision where draft approval has been issued but the application
has not progressed to the registration and building stage; and
• Current and future applications seeking draft approval.
In existing development, the only strategies available are improved communication,
improved enforcement and revised regulations. Other options can be applied to
improve the situation even where draft approval has been issued. This is essential
since there are over 7000 units currently Council or draft approved. Lastly, there
are options which can be implemented only in future draft approvals. Many
options can be implemented in more than one situation. The "Parking Options"
665
PD-36-99 PAGE 9
which are identified below indicates which stage of development an option could
be implemented.
PARKING OPTIONS
d aci
Strategy Possible Action C4 c i
c o 0 0
WD OQ 20
Improved Public Notice in Newspaper •
Communication Notice in Tax Bill •
Notice in Municipal Paper •
Warning Tags •
Disclosure in Purchase and Sale • •
Additional Signs on Parking Regulations • • •
Improved Concentrated enforcement effort in Nov./Dec. •
Enforcement
Revisions to Prohibit Overnight Street Parking •
Regulations Permit Parking for Guests • • •
Parking within Driveway Apron • • •
Improved Review Potential Problem Areas in Draft Approval •
Subdivision Preclude Changes from Blocks to Freehold Townhouses •
Design Selective use of Rear-Lanes • •
Revise Standard for Parking Plans • •
Improved Require two outdoor parking spaces • • •
Lot Layout Enlarge garage size •
(Zoning) Encourage/Require parking in side or rear yard • • •
Enlarge width of freehold townhouse lots • •
Revise Building Envelope Regulations • • •
Revisions to Alternative street cross-section for sidewalks • •
Street Design On-street parking at parks • •
Standards
666
PD-36-99 PAGE 10
4.3 Strategy 1: Improved Communication
Many residents, in particular first time home buyers, may not be aware that a by-law
exists that regulates the length of time and location where parking is permissible in
the Municipality. The By-law Enforcement Division has indicated that on a number
of occasions they have been advised by residents of the Municipality who have
lived here for a number of years that they were not aware they could not park on
the street for longer than three (3) hours
Although signs are installed within the Municipality advising of the three (3) hour
limitation for on-street parking, there are other methods that might assist in
informing the public, of the existence of the Municipality's parking by-laws. This
may coincide with significant times of the year such as the beginning of the snow
clearing season.
4.3.1 Public Notices
Public notices can be provided by a variety of means:
i) Additional Public Notices in Newspaper
Many municipalities including Clarington, place Public Notices in
newspapers regarding parking regulations in advance of the winter season.
Public notices are the first line of communicating with residents. The current
practice of providing notices for 2 weeks could be increased to 3 or 4.
Recommended for Implementation
ii) Public Notice with Tax Statements
Similar informational notices could be provided as an insert in the
Municipality's property tax statement. This is not considered effective since
other information focused on taxes and budgets is generally included and not
all tax statements are mailed directly to the resident or property owner.
Some are forwarded directly to the mortgage companies or landlords for
payment.
Not Recommended for Implementation
667
PD-36-99 PAGE 11
iii) Public Notice in Municipal Newsletter/ Community Guide/ Web Site
Similar information could be included in the various pamphlets and
brochures (i.e. community guide, future Municipal newsletter) provided by
the Municipality or on the Municipality's web site. Within the Municipal
Newsletter, an article could be written with various Departmental Staff
indicating the problems experienced as a result of overnight parking (ie.
Operations Manager commenting on snowploughing problems).
Recommended for Implementation
4.3.2 Warning Tags
At the commencement of the winter season, some municipalities issue warning tags
rather than tickets. The warning tags serve to remind residents of the three-hour
time limit and the prohibition of street parking overnight. The warning tags would
have to be issued by Staff or a contractor at cost. Warning tags are not deemed
desirable because of potential problems arising from perceived inequities (eg. some
residents ticketed; some given warning tags).
Not Recommended for Implementation.
4.3.3 Disclosure in Purchase and Sale Agreements
The Building Industry, suggested to Staff that they would assist in this venue by
inserting a disclosure in their purchase and sale agreements advising all new
homeowners of the Municipality's on-street parking by-law. This could be
implemented through the conditions of draft approval and the respective
subdivision agreement. This mechanism would ensure that at least the initial
purchasers are made aware of Municipal regulations.
Recommended for Implementation
668
PD-36-99 PAGE 12
4.3.4 Additional Signs on Parking Regulations
Approximately 19 signs are located at various entrance points to the Municipality.
Additional signs could be posted at the entrances to each urban area.
Approximately 6 signs would be required at an estimated cost of $ 5000.00. These
have not been accounted for in the 1999 Capital Budget.
Recommended for implementation.
4.4 Strategy 2: Improved Enforcement
4.4.1 Concentrated enforcement effort in November/December
It is imperative that the enforcement of the Traffic By-law must continue along with
the education process to ensure that on-street parking is being used for the purpose
that it was intended.
Currently, three-hour parking is enforced by Municipal Enforcement Staff during the
day and the Regional Police overnight. In addition three (3) Public Works
Employees are authorized to issue tickets. The majority of the three hour parking
1 Y p g
complaints involve overnight parking.
Improvement in the frequency of enforcement would ensure a higher compliance to
municipal by-laws. Aside from additional Staff, only one option to improve
enforcement was identified. On-street parking is a problem for snow clearing in
particular. A concentrated effort on enforcement at the start of each winter would
help to ensure compliance throughout the winter months. This type of "ticket blitz"
would be undertaken in concert with improved communications efforts identified in
Section 4.3 and revisions to regulations identified in Section 4.5. The Regional
Police Service have indicated that they will be willing to assist in this effort.
Recommended for implementation.
669
PD-36-99 PAGE 13
4.5 Strategy 3: Revisions to Regulations
4.5.1 Prohibit Overnight Street Parking
Parking remains a low priority issue for the Police Department. It is time
consuming in that it requires the Officer to deal with the vehicle twice. There are
also the court arguments of whether or not the vehicle was there for the whole three
hours. One method of dealing with the problem would be to implement a new
Section in the By-law prohibiting on-street parking between the hours of 3:00 a.m.
and 5:00 a.m. This makes enforcement much easier since the Officer only has to
deal with the vehicle once. It would augment, not replace the current three-hour
limit. Many other municipalities have such restrictions.
Recommended for Implementation
4.5.2 Permit Parking for Visitors
It is Staff's opinion permit parking on a broad scale, would only undermine the
purpose for which on-street parking is provided. Staff considered the possibility of
providing townhouse residents the ability to obtain on-street parking permits for
visitors due to the limited options available to them in this situation. Such a
program would generate funds for municipal use. However, at this time, there are
logistical problems for such a program:
• residents ability to easily obtain a permit;
• lack of municipal staff resources to provide permits; and
® the means of notifying Police Service of vehicles with a permit.
Not Recommended for Implementation
4.5.3 Parking within Driveway Apron
Currently, the Municipality's Traffic By-law does not permit boulevard parking.
Staff considered eliminating this to allow for parking where the sidewalk is not
670
PD-36-99 PAGE 14
obstructed. This would legalize situations where there is no sidewalk or where
sidewalks were built closer to the street.
The restriction on parking in the driveway apron was imposed because boulevard
parking obstructs the vision of drivers and reduces sight distance creating potentially
hazardous situations and a decreased factor of safety. The following situations are
of particular concern:
• parked vehicles block the vision of drivers attempting to back vehicles out of
adjacent driveways. j
• Motorists have less opportunity to see children who may dart into the roadway.
A clear boulevard provides a buffer.
• Parked vehicles interfere with boulevard utilities, especially when vehicles are
parked on a long term basis.
Not recommended for implementation
4.6. Strategy 4: Improved Subdivision Design
4.6.1 Review Potential Problem Areas in Draft Approved Plans
There are presently nine (9) draft plans of subdivision that Staff have identified as
potential problem areas in light of our experience over the last number of years with
freehold townhouses. Eight (8) are located within the Bowmanville Urban Area,
one (1) in Courtice. These are listed below and identified on the attached key maps
(Attachments #3 through #11).
Short of requesting the Region of Durham to withdraw the conditions of draft
approval as issued, Staff propose to approach the owner/developer of each plan of
subdivision to determine if revisions to the draft plan or design features are possible
to address the parking issues. The plans of subdivision affected by this
recommendation are as follows:
671
PD-36-99 PAGE 15
Attachment Plan of Developer Freehold
No. Subdivision Townhouses
3 18T-87089 806886 Ont. Ltd. (Halloway Hldgs.) 43
4 18T-87087 Halloway Holdings Ltd. 39
5 18T-89021 Lincoln Holdings Ltd. 45
6 18T-89044 Liza Homes 21
7 18T-89064 819363 Ont. Ltd. 51
8 18T-95005 Schickedanz Bros. 20
9 18T-88037 St. Stephen's Estates 52
10 18T-93008 970973 Ont. Ltd. 60
11 18T-91005 Claret/Rexgate 110
This option provides for Staff and the development industry to address the identified
p rY
issues in a co-operative manner exploring standards and design techniques not
considered at the time of draft approval (in most instances 10 years ago) such as rear
lanes.
Staff would report back to Council on negotiation with the developers of these plans
of subdivision.
Recommended for implementation.
i
4.6.2 Changes of Medium Density Blocks to Freehold Townhouses
A number of plans of subdivision were originally approved with townhouse blocks.
This provided for a variety of housing tenure specifically rental and condominium.
It also provides sites for social housing. During the late 90's, this segment of the
market was not considered viable in Clarington. As a result, a number of blocks
have been or are proposed to be subdivided for street townhouses or other types of
lots.
Townhouse blocks largely contain parking on site and provide a high level of
monitoring through site superintendents. The Municipality's experience with larger
blocks being converted to street townhouses has been a major source of problems
672
PD-36-99 PAGE 16
(eg. Trewin Lane). In order to ensure a variety of housing and to minimize the
parking problems identified in this report, the elimination of townhouse blocks
through amendments to Draft Approval should be discouraged.
If the Municipality is requested to evaluate possible revisions to draft approval that
would encompass a change from townhouse blocks to street townhouses, it should
only be considered on a limited scale and incorporating the other recommendations
of this report.
i
Recommended for Implementation
j
4.6.3 Selective Use of Rear Lanes
Section 19.3.9 of the Official Plan permits deviations to the Municipality's standard
design criteria for roads to accommodate alternative design standards. In essence,
this policy provides Staff and the development industry the opportunity to consider,
through plans of subdivision road patterns which might incorporate rear lanes. Use
of rear lanes can increase the amount of on-street parking that could be provided.
Recommended for Implementation:
4.6.4 Revise Standard for Parking Plans
The Public Works Department in reviewing draft plans of subdivision requires the
applicant to submit an on-street parking layout to ensure that sufficient on-street
parking is provided. The provision of on-street parking is calculated on the basis of
one (1) space for every four (4) single or semi-detached units and one (1) for every
three (3) townhouse units. This standard was determined in light of Staff's
expectations and consultation with other local Municipalities. In fact, this standard
exceeded that used by a number of the other local Municipalities. It is Staff's
position the standard is appropriate if on-street parking is used for the purpose that it
was intended.
673
PD-36-99 PAGE 17
Public Works Staff are preparing detailed guidelines to the parking policy to ensure
that parking spaces are functional relative to location to street furniture, driveway
accesses, street intersections and roadway geometrics.
i
Recommended for Implementation.
i
4.7 Strategy 5: Lot Layout
4.7.1 Require Two Outdoor Parking Spaces
i
As noted in Staff Report PD-91-98, a common practice today finds garages being
used as storage areas for the various outdoor household items rendering the garage
too small for parking purposes. Although increasing the size of a single car garage
would provide the homeowner with the opportunity to use the garage for the
purpose that it was intended, Staff cannot guarantee that it would, in fact, happen.
Given that garages are used for many purposes, that 15% of families have more
than two cars and many have boats, trailers and other recreational vehicles, it is
recommended that the Zoning By-law require a minimum of two outdoor parking
spaces for all single detached and semi-detached dwellings. It is not practical to
�I
implement this solution for townhouses. An alternate solution is provided for
townhouses (See Section 4.7.2). Regardless of whether the builder constructs a
garage, the provision of two (2) outdoor spaces would ensure that off-street parking
is available.
The Development Industry is concerned that increasing the size of the garage would
negatively impact the construction costs of the dwelling unit. Rather than increase
the size of the garage, by requiring a minimum of two (2) outdoor parking spaces,
Staff in essence is only requesting the builder to provide one additional parking
space when a garage is proposed. The Development Industry has acknowledged
this requirement is practical. It would be Staff's intention to draft a Zoning By-law
674
PD-36-99 PAGE 18
Amendment in such a manner that this requirement would apply to both future and
current draft approved plans of subdivision. However, it would not apply to the
initial phase of a plan of subdivision if the agreement is currently under preparation.
i
Recommended for Implementation
4.7.2 Enlarge Width of Freehold Townhouse Lots j
In addition to the amendments as proposed in Section 4.7.3 it is proposed to
increase the minimum lot frontage for all street townhouse lots that are not located
in a registered or draft approved Plan of Subdivision from 6.0 metres to 7.5 metres
unless the lot is to be accessed by a rear lane.
Increasing the minimum lot frontage along with reducing the front yard setback will
increase the building options available, allow for an enlarged garage and provide
the opportunity to improve the provision of on-site parking spaces.
This would be required for all future development applications brought forward to
Council for recommendation. At present there are five plans of subdivision under
review proposing 300 street townhouses. These would need to be revised to meet
the 7.5 metre standard, if a rear lane has not been proposed.
The Building Industry representatives expressed severe reservations, from an �
economic standpoint that, increasing the minimum lot width to 7.5 metres for
townhouse units would effectively eliminate the construction of townhouse units in
the Municipality.
• I
Recommended for Implementation
4.7.3 Enlarge Size of Attached Garages for Townhouses
Past building permit records indicate that the full range of garage sizes (single car,
67
PD-36-99 PAGE 19
car and a half and double car) are provided for the majority of single family and
semi-detached dwellings in the Municipality. Occasionally, an application is
submitted that does not include a garage and provides instead two outdoor parking
spaces.
As noted in Staff Report PD-91-98, a common practice today finds garages being
used as storage areas for the various household items rendering the garage too small
for parking purposes. Although increasing the size of a single car garage would
provide the homeowner with the opportunity to use the garage for the purpose that
it was intended, Staff cannot guarantee that it would, in fact, happen. The
Development Industry has noted this is a difficult concept to apply universally. It
was agreed that such a change could have a negative impact on the available
ground floor area that would remain for the construction of the dwelling unit itself.
Of the greatest concern was the impact of this option on the construction of a
townhouse unit.
In light of the option described in 4.7.1 requiring two outdoor parking spaces for
single family and semi-detached dwelling units, it is staff's opinion that increasing
I
the garage size would only be warranted for townhouse units. Accordingly, staff
would propose that the zoning by-law be amended to require the minimum size of
garage for a townhouse unit be equivalent to that of a garage and half in area (300
square feet (27.87 square metres)).
Recommended for Implementation for Townhouses in conjunction with the
recommendations of Section 4.7.2
676
i
PD-36-99 PAGE 20
4.7.4 Encourage Parking in Side or Rear Yards
�- -"" The Development Industry has requested that the
Municipality consider permitting detached garages to
C..A_P kc = } . _ _'• be sited in the rear and side yards through more
permissive zoning regulations and the use of
common driveways. It is their contention that a rear
yard location would enhance the ability to provide
additional parking spaces to accommodate additional
vehicles. Planning staff are supportive not only for
' this reason but because of the improved streetscape
possible.
k
? I OIdkLL The Municipality's Zoning By-law currently permits
the construction of a detached garage within the rear
i
or side yard, although the use of common or shared
driveways is not specifically addressed in the By-law.
r i
It is an option that Staff is prepared to evaluate
L_j should such a concept be proposed.
One of the main impediments for rear yard garages is the setback requirements in
the Zoning By-law (1.2 metre side yard and rear yard setback). Public Works
indicates that these setbacks are important to enable grading issues to be addressed.
Grading issues vary on the topographic conditions of the development of lands and
in certain instances these setbacks may be reduced. In such cases, reducing the
setback requirements for detached garages may be considered.
Recommended for Implementation
677
PD-36-99 PAGE 21
4.8 Strategy 6: Revisions to Street Design Standards
4.8.1 Street Furniture and Utilities
The location of street furniture within a road allowance such as community
mailboxes, fire hydrants and driveway access widths and the geometrics of a
roadway, affects the availability of on-street parking opportunities. Revisions to the
street design standards are contemplated that will maximize the availability of on-
street parking opportunities.
Recommended for Implementation
4.8.2 Additional On-street Parking at Parks
Parks can generate peak parking demands in neighbourhoods which concern
residents throughout the summer months. In addition to on-site park facility parking
requirements, it would be beneficial to provide additional on-street parking for park
purposes within the road allowance without impeding traffic flow or creating an
arterial road environment. The use of a depressed curb and paving of the boulevard
may provide that additional parking for peak periods.
t
Recommended for Implementation
5. ZONING BY-LAW AMENDMENT
5.1 Building industry representatives requested staff to consider amending the zoning
provisions that regulates the building envelopes. It was argued, this would enable
the building industry to implement the recommendations contained in this report
without any net loss of buildable area or change in lot size of registered and draft
approved plans of subdivision. As an example, it was suggested that reducing the
front yard setback would enable the garage to be set further back for on-site parking
purposes.
5.2 Staff concur that there is merit in the request. In fact many site specific zoning by-
678
PD-36-99 PAGE 22
law amendments approved over the last two to three years have incorporated 4.5
metre setbacks. In addition, there are a variety of concepts under consideration in
the new Zoning By-law which Staff would propose to incorporate. Some of the
regulations under consideration are as follows:
single family/semi-detached units - reduce front yard setback from 6.0
metres to 4.5 metres for the
dwelling only
townhouse units - reduce front yard setback from 6.0
metres to 3.0 metres for the
dwelling only
single detached dwelling unit to coverage increase from 40% to 45%
garages could only extend 3 metres beyond house facade for single detached
and semi-detached dwellings
garages could only extend 2 metres beyond building facade for townhouse
dwelling units
I
i
5.3 It would be Staff's intention to draft a By-law Amendment that would provide for a
transition that would not detrimentally impact approved development. The revised
zoning regulations would not apply to:
• approved plans of subdivision which are currently registered; or
• the first phase of plans of subdivision for which subdivision agreements are
under preparation.
Staff will initiate a Public Meeting process for such a draft by-law amendment as
soon as possible.
6. CONCLUSIONS
6.1 The reduction in lot sizes and frontages has led to greater concern for parking
within residential neighbourhoods. Residents have increasingly used the streets to
supplement their off-street parking requirements.
679
PD-36-99 PAGE 23
Broader planning issues must be considered in arriving at solutions. We cannot
plan neighbourhoods solely for cars. On the other hand, given the greater reliance
of motor vehicles in Clarington, adequate provision should be made in the
Municipality's regulations.
Ultimately, the responsibility rests with residents to ensure that their parking needs
can be accommodated off-street. A program of education and enforcement must be
maintained.
6.2 Should Council concur with the recommendations contained in this report, staff will
be reporting back on the recommendation requiring further consideration by
Council.
Respectfully submitted, Reviewed by,
c
l� u,
4ai Crome, M.C.I.P., R.P.P. ranklin Wu, M.C.I.P., R.P.P.
Acting Director of Planning & Development Chief Administrative Officer.
Stephen Vo P.Eng.
Director 'f Pub 'c Works
t att .C.T.
LT*DC*jip
19 March 1999
680
PD-36-99 PAGE 24
Attachment #1 - Staff Report PD-105-98
Attachment #2 - Current Policies on Parking
Attachment #'s 3 -11 - Key Maps
Attachment #12 - Traffic By-law Amendment
Interested parties to be notified of Council and Committee's decision:
Mr. Kelvin Whalen Richard Tranquada
Urban Development Institute Oshawa and District Homebuilders
Durham Region Area King Street Postal Outlet
1100 Eglinton Avenue East P.O. Box 26064
i
TORONTO, Ontario 206 King Street East
M3C 1 H8 OSHAWA, Ontario
L1H 1C0
18T-87089 & 18T-87087 18T-89037
Holloway Holdings Landcrest Development Management Inc.
177 Nonquon Road 633 Edgeley Boulevard
20`h. Floor Unit 3
Oshawa, Ontario Concord, Ontario
L1G 3S2 L4K 4H6
18T-89021 18T-93008 j
Scugog Developments Inc. 970973 Ontario Limited
23 Wingate Crescent 82 Beechwood Avenue
Richmond Hill, Ontario North York, Ontario
1_413 313 M2L 115
18T-89044 18T-91005
Liza Developments W. D. Manson
Liza Homes W.D.M. Consultants
30 Werthim Court 20 Clematis Road
Suite 9 Willowdale, Ontairo
Richmond Hill, Ontario M2N 4X2
L4B 1 B9
18T-89064 & 18T-95005
Schickedanz Developments Ltd.
3311 Bayview Ave.,
Suite 105
Willowdale, Ontario
M2K 1G4
681
ATTACHMENT #1
ON:PD-105-98 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
PUBLIC MEETING
Meeting: General Purpose and Administration Committee File #F!\4
Date: Monday, September 21 , 1998
Res. #
PD-105-98 DEV 98-054
Report #: File #: By-law #
Subject:
PROPOSED ZONING AMENDMENT
TO INCREASE THE SIZE OF A SINGLE CAR GARAGE
FILE: DEV 98-054
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
I
1 . THAT Report PD-105-98 be received;
2. THAT the application to amend Comprehensive Zoning By-law 84-63 of the former
Town of Newcastle as amended requiring the construction of larger garages in
new homes to accommodate both the parking of vehicles and the storage of
household items be referred back to staff for further processing and preparation
of a subsequent report pending receipt of all outstanding comments; and
3. THAT the Durham Region Planning Department, Oshawa-Durham Home Builders
Association, the Urban Development Institute and any delegations be advised of
Council's decision.
1. APPLICATION DETAILS
1 .1 Application: Municipality of Clarington
1 .2 Application: To amend the general provisions of By-law 84-63 to increase
the size of a single car garage in new homes to accommodate
both the parking of a vehicle and the storage of household
items.
1 .3 Applicable Area: All new residential development areas within the Municipality
of Clarington
--H 2
REPORT NO.: PD-105-98 PAGE
2. BACKGROUND
2.1 .1 On July 13th, 1998, Staff Report PD-91-98 was submitted for Committee and
Council's consideration at the request of Council in light of concerns that hat
been received by the Municipality in connection with the lack of on-street parkins
in new residential subdivisions.
2.1 .2 Council, in consideration of the report, endorsed the following resolution:
'THAT Report PD-91-98 be received for information;
THAT staff report back to the General Purpose and Administration Committee in
September 1998 pertaining to amending the Comprehensive Zoning By-law t(-
require developers to include larger garages in their new homes in order V
accommodate both the parking of vehicles and storage of household items; and
THAT all interested parties listed in Report PD-91-98 and any delegations b,
advised of Council's decision."
3. PUBLIC NOTICE AND SUBMISSIONS
3.1 As the proposed amendment would be applicable to the Municipality at large,
notice of the Public Meeting was placed in the local newspapers serving the
Municipality pursuant to the requirements of the Planning Act.
3.2 In addition to the newspaper advertisements, by correspondence, the Oshawa
Durham Home Builders Association was notified of the upcoming Public Meeting.
A copy of the notice and earlier staff report (PD-91-098) was forwarded to the
attention along with a request for any input which they might offer on the
application.
3.3 In discussing the merits of the application with a representative of the Oshawa,
Home Builders Association, staff was advised that this item would be placed or
their upcoming membership meeting for discussion. It was also confirmed that,
the Urban Development Institute, would be informed of the upcoming Public
Meeting.
683
REPORT NO.: PD-105-98 PAGE 3
3.4 As of the writing of this report, other than staff's initial discussions with the
Oshawa-Durham Home Builders Association there has been one general inquiry
received regarding this application.
4. STAFF COMMENTS
4.1 As noted in Staff Report PD-91-98, although it is not within the mandate-of the
Municipality's Zoning By-law to address on-street parking, the By-law does require
each residential dwelling unit be it a single family, semi-detached or street
townhouse unit to provide a minimum of two (2) parking spaces.
4.2 The majority of dwelling units constructed today provide one space within the
garage and the second parking space on the driveway. However, a common
practice today finds the garage being used more frequently for the storage of
outdoor household items to the extent that it is questionable whether the parking
space located within the garage can adequately accommodate a vehicle.
This is most apparent where the garage constructed is a traditional "single-car
width" (9'10") compared to a "garage and a half' (15') or "two-car garage" (20').
4.3 Although the Municipality's Zoning By-law does not directly regulate the size of
a garage, it does stipulate that all parking spaces located within a garage must
comply with the By-law minimum size (2.75m by 5.7m) (9' x 18.5'). For reasons
stated previously, this minimum standard for a single car garage does not appear
to be working.
4.4 In order to implement Council's direction, an amendment to the Zoning By-law
could be drafted which would introduce a new minimum width and/or depth
standard for a single car garage. Staff will examine the new standard subsequent
to the input from the Home Builders Association.
684
REPORT NO.: PD-105-98 PAGE 4
4.5 Pending Council's direction and in consideration of any comments submitted'
through the public meeting process, a draft of the By-law Amendment will be
finalized and forwarded for Committee and Council's review. Staff's subsequent,,'
report will clarify the content of the draft By-law and identify any possible
implementation procedures.
4.6 In addition to this report and in light of Council's concerns that have been
expressed on the provision of both on and off-street parking facilities, staff of the,
Planning and Public Works Department will be re-examining the issue of on-streefi
parking and will be forwarding a further report for Committee's consideration.
i
4.7 As the purpose of this report is to satisfy the requirements of the Public Meeting,
process under the Planning Act, it is respectfully requested that this report be
referred back to Staff for further processing and the preparation of a subsequent;
report.
Respectfully submitted, Reviewed by,
Franklin W.H. Stockwell
Director of Planning Chief Administrative
and Development Officer
FW*df
10 September 1998
685
ATTACHMENT #2
CURRENT POLICIES ON PARKING
1 . OFFICIAL PLAN
The Municipality's Official Plan contains various policies that address residential
parking as follows:
i) Section 19.9.1 simple states ".....adequate off-street parking is required for all
new developments....";
ii) Section 9.4.6 of the Plan states that in dealing with medium and high density
residential developments, street townhouse units shall generally not
comprise more than six (6) attached units and shall not be sited on opposite
sides of the street unless adequate on-street parking can be provided to the
satisfaction of the Municipality. The implementation of this provision
ensures that on-street parking can be provided and does not interfere with
the installation of "street furniture" (ie. lights, hydro boxes, fire hydrants, etc.)
j needed to serve the development. Additionally, through the implementation
of the Municipality's Design Criteria and Standard Drawings, the Public
Works Department ensures that wherever possible, all driveways for semi-
detached and street townhouse units are located immediately abutting each
other. This assists in laying out the on-street parking spaces.
(iii) Section 19.3.9 of the Plan permits deviations to the Municipality's standard
design criteria for roads to accommodate alternative design standards. In
essence, this policy provides the flexibility within plans of subdivision road
for variation in road standards which might incorporate, for example, a.
service road or rear lane concept.
(iv) Section 18.3.3 states in part that street frontage of a park shall not be less
than 25% of the park perimeter. This contributes to additional on-street
parking being provided within plans of subdivision adjacent to a municipal
park.
686
_ 2 _
2. ZONING
As highlighted in Staff's earlier reports, it is not within the mandate of the
Municipality's Zoning by-law to address nor regulate on-street parking. The By-law,
however, provides the Municipality the necessary mechanism to require the
provision of off-street parking for the variety of housing t yp es permitted within each
residential zone.
Currently, the Zoning By-law stipulates that each residential dwelling unit, be it a
single family, semi-detached or street townhouse unit, must provide a minimum of
two (2) parking spaces. Parking spaces may be enclosed. This does not preclude
that the development industry may provide additional parking spaces, as is the case
when a double car garage is constructed. Nevertheless, the spaces that are
provided are for the exclusive use of the residents of the dwelling unit.
3. APARTMENT-IN HOUSES
i
In 1997 the Municipality passed Amending By-law 97-76 to the Comprehensive
Zoning By-law, which permits apartment-in-houses in single and semi-detached
i
dwellings located in Urban Residential Type One (R1), Urban Residential Type Two
(R2) and Urban Residential Type Three (R3) zones, inclusive of all exception zones
except those in Orono.
Parking provisions were also included within the amending By-law and require one
parking space, in addition to the number of parking spaces required for the main
dwelling.
Applications received to date for registration of these apartment-in-houses have, in
some cases, required approval from the Clarington Public Works Department for a
curb cut in order to pave a wider driveway to accommodate the increased number
of parking spaces. However, the majority of applications have been able to
accommodate the required spaces in their existing garages and paved driveways.
687
- 3 -
4. TRAFFIC BY-LAW
Currently, three-hour parking is enforced by Municipal Enforcement Staff during the
day and the Regional Policy overnight.
5. ON-STREET PARKING STANDARD
An average overall minimum of 1 on-street parking space must be provided for
every 3 street townhouse units within any new urban residential subdivision.
An average overall minimum of 1 on-street parking space must be provided for
every 4 single or semi-detached units within any new urban residential subdivision.
On-street parking spaces must be evenly distributed for each individual street or
sub-section of the draft plan. The Parking Plan for the subdivision must be
compartmentalized into sub-sections in a manner which demonstrates that an
adequate number of on-street . parking spaces have been provided within a
i
reasonable proximity of any individual dwelling unit within the subdivision.
688
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 99-_ ATTACHMENT 012
being a By-law to amend By-law 91-58, as amended, being a
By-law to Regulate Traffic on Highways, Municipal and Private
Property in the Municipality of Clarington.
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By-law 91-58.
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Section 4 "General Parking and Stopping Regulations", Subsection 6 "No Person shall
on any highway park any vehicle:" of By-law 91-58 is amended by adding the
following:
(U between the hours of 3:00 a.m.and 5:00 a.m.
2. This By-law shall come into effect on the date of the passing hereof.
�I
BY-LAW read a first time this day of 1999.
BY-LAW read a second time this day of 1999.
i
BY-LAW read a third time and finally passed this day of 1999.
MAYOR
CLERK
698
DN: cota-pa
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, April 19, 1999 Res. #
Report #: PD-37-99 FILE #: A99-004, A99/006 to A99/008 By-law #
Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF APRIL 8, 1999
FILE NO'S.: A99/004, A99/006 TO A99/008, INCLUSIVE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-37-99 be received ;
2. THAT Council concur with the decisions of the Committee of Adjustment made on April
8, 1999 for applications A99/004, A99/006 to A99/008 inclusive; and
3. THAT Staff be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment for applications A99/004, A99/006 to A99/008
inclusive, in the event of an appeal.
1 . APPLICATION DETAILS
1 .1 In accordance with Section 45 of the Planning Act R.S.O. 1990, all applications received
by the Municipality for minor variance are scheduled to be heard within 30 days of being
received by the Secretary Treasurer. The decisions of the Committee are detailed below.
1.2 Applications A99/004, A99/006 and A99/007 were approved as applied for.
1.3 Application A99/008 was approved as applied for, subject to the applicant receiving
Health Unit approval within fourteen (14) days and the two sheds being removed within
six months of the building permit being issued.
1 .4 The purpose of each minor variance application and the Committee's decisions are
detailed in Attachment No. 1.
699
REPORT NO.: PD-37-99 PAGE 2
1 .5 Staff have reviewed the Committee's decisions and are satisfied that all decisions are in
conformity with the Official Plan policies, consistent with the intent of the Zoning By-law
and minor in nature and desirable.
1.6 Council's concurrence with the Committee of Adjustment decisions is required in order
to afford staff's official status before the Ontario Municipal Board in the event of an
appeal of any decision of the Committee of Adjustment.
Respectfull submitted, Reviewed by,
David J. ome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.,
Acting Director of Planning & Development Chief Administrative Officer
i
SL*LDT*DJC*cc
12 April 1999
Attach.
699 U01
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
COMMITTEE OF ADJUSTMENT
PERIODIC REPORT
FILE NUMBER: A99/004
APPLICANT: LYON, ROBERT JAMES & TAMMY SUE
AGENT: CAW LEGAL SERVICES PLAN
PROPERTY DESCRIPTION
13 CLOVERFIELD STREET, COURTICE
PART LOT: 34 CONCESSION: 3
TOWNSHIP: DARLINGTON
PLAN NUMBER: 1OM-757 -22
ZONING: R1-11
HEARING DATE: 8-Apr-99
DECISION: APPROVED
APPEAL DATE: 28-Apr-99
i
MINOR VARIANCE:
TO RECOGNIZE AN EXISTING SET OF DECK STAIRS BY REDUCING THE WEST
SIDE YARD SETBACK FROM 1. 2 M TO 0. 28 M & TO RECOGNIZE AN EXISTING
SHED BY REDUCING THE SEPARATION DISTANCE FROM THE MAIN DWELLING
FROM 1. 2 M TO 0 M AT BOTH THE REAR & SIDE OF THE SHED.
I
REASON FOR DECISION:
THAT AS THE APPLICATION IS CONSIDERED TO BE IN CONFORMITY WITH THE
OFFICIAL PLAN AND ZONING BY-LAW, AND IS DEEMED TO BE MINOR AND
DESIRABLE, THAT THE APPLICATION BE APPROVED AS APPLIED FOR.
6 99002
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
COMMITTEE OF ADJUSTMENT
PERIODIC REPORT
FILE NUMBER: A99/006
APPLICANT: HALMINEN BUILDING CORP. (CLARINGTON)
AGENT:
PROPERTY DESCRIPTION
86 KILGANNON AVENUE
PART LOT: 35 CONCESSION: 1
TOWNSHIP: DARLINGTON
PLAN NUMBER: 40M-1931 -
ZONING: R3-17
i
HEARING DATE: 8-Apr-99
DECISION: APPROVED
APPEAL DATE: 28-Apr-99
MINOR VARIANCE:
TO REDUCE THE REAR YARD SETBACK OF TWO TOWNHOUSE UNITS IN BLOCK 37
OF 40M-1931, FROM 18 METRES (59 . 0 FT) TO 17 . 4 METRES (57FT) FOR 86
KILGANNON AVENUE AND FROM 18 METRES TO 17 . 7 METRES (58 FT) FOR 88
KILGANNON AVENUE.
REASON FOR DECISION:
THAT AS THE APPLICATION IS CONSIDERED TO BE IN CONFORMITY WITH THE
OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED TO BE MINOR, THAT
THE APPLICATION BE APPROVED AS APPLIED FOR.
699003
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
COMMITTEE OF ADJUSTMENT
PERIODIC REPORT
FILE NUMBER: A99/007
APPLICANT: HALMINEN BUILDING CORP. (CLARINGTON)
AGENT:
PROPERTY DESCRIPTION
120 KILGANNON AVENUE
PART LOT: 35 CONCESSION: 1
TOWNSHIP: DARLINGTON
PLAN NUMBER: 40M-1931 -
ZONING: R3-17
HEARING DATE: 8-Apr-99
DECISION: APPROVED
APPEAL DATE: 20-Apr-99
MINOR VARIANCE:
TO REDUCE THE FRONT YARD SETBACK OF A PROPOSED TOWNHOUSE ON A
CORNER LOT FROM 4 . 5 METRES (14 . 76 FT) TO 3 . 24 METRES (10. 63 FT) .
REASON FOR DECISION:
THAT AS THE APPLICATION IS CONSIDERED TO BE IN CONFORMITY WITH THE
OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED TO BE MINOR, THAT
THE APPLICATION BE APPROVED AS APPLIED FOR.
6 99004
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
COMMITTEE OF ADJUSTMENT
PERIODIC REPORT
FILE NUMBER: A99/008
APPLICANT: JOE MADEIROS
AGENT:
PROPERTY DESCRIPTION
3154 COURTICE ROAD
PART LOT: 29 CONCESSION: 3
TOWNSHIP: DARLINGTON
PLAN NUMBER: - -
ZONING: R1
HEARING DATE: 8-Apr-99
DECISION: APPROVED
APPEAL DATE: 28-Apr-99
MINOR VARIANCE:
TO PERMIT THE CONSTRUCTION OF AN ACCESSORY BUILDING THAT WILL
INCREASE THE TOTAL LOT COVERAGE OF ALL ACCESSORY BUILDINGS FROM
THE MAXIMUM OF 40% TO 59 . 4% (OR 107 M. SQ) (1152 FT. SQ) ) OF THE
TOTAL FLOOR AREA OF THE DWELLING.
REASON FOR DECISION:
THAT AS THE APPL. IS CONSIDERED TO BE IN CONFORMITY WITH THE OP &
ZB & IS MINOR, THE APPL. BE APPROVED SUBJECT TO RECEIPT OF HEALTH '
UNIT APPROVAL WITHIN 14 DAYS & THE SHEDS BEING REMOVED WITHIN 6
MON OF THE BUILDING PERMIT BEING ISSUED.
6 99015
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday,April 19, 1999
Res. #
CD-14-99
Report #: By-law #
ANIMAL SERVICES MONTHLY REPORT
Subject: FOR MONTH OF MARCH, 1999
It is respectfully recommended that ` the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report CD-14-99 be received for information; and
2. THAT a copy of Report CD-14-99 be forwarded to the Animal Alliance of Canada and
the Animal Advisory Committee.
1. BACKGROUND
1.1 For the information of Council, the table attached to this Report summarizes the
activities and revenues pertaining to Animal Services for the month of March, 1999.
Respect ubmitted,' Reviewed by,
'Patti me, C.T. Franklin Wu, M.C.I.P., R.P.P.,
icipal rk Chief Administrative Officer
MPKS*PLB*hj
Animal Alliance of Canada Animal Advisory Committee
221 Broadview Avenue
Suite 101
Toronto, Ontario
M4M 2G3
7u1
CLERK'S DEPARTMENT ATTACHMENT.
ANIMAL SERVICES DIVISION TO REPORT NO. CD-1
ANIMAL SERVICES MONTHLY REPORT
MARCH 1999
A.ACTIVITIES THIS MONTH YR.TO DATE'99 YR.TO DATE'98
PICKED UP-WILDLIFE 14 24 10
DOGS T-CATS DOGS CATS DOGS CATS
PICKED UP 15 9 44 27 60 23
BROUGHT IN 22 5 46 31 25 44
RETRIEVED BY OWNERS 12 0 40 3 41 5
SOLD TO RESIDENTS 21 6 43 32 39 41
SOLD TO RESEARCH 0 0 0 0 0 0
EUTHANISED 2 1 2 5 1 2
DEAD ON ARRIVAL 2 7 5 18 4 19
QUARANTINE C 1-� 0 2 0 0 2
WRITTEN WARNINGS 17 48 62
P.O.A. TICKETS 6 7 16
CONVICTIONS 0 4 5
CALL-OUTS AFTER HOURS 6 13 13
OVER TIME HOURS 18 39 39
B. REVENUES
DOGS &CATS RELEASED 109.14 25.68 291.04 62.06 181.90 25.6E
LICENSES 5571.64 0 8883.64 0 10878.75 1
SOLD TO RESEARCH 0 0 0 0 0 0._
SOLD TO RESIDENTS 1100.75 179.50 2395.75 933.40 1295.00 499.1
REDEEMED 625.50 0 1469.00 0 1449.75 C
SUB TOTAL 7407.03 205.18 13039.43 995.46 13805.40 525.,
TRAP REVENUE 32.04 45.39 85.48
TOTAL REVENUE 7407.03 14080.28 14416.36
* NOTE: EUTHANISED 1 SICK CAT
2 DOGS 1 FOLLOWING QUARANTINE
1 DISPOSITION PROBLEMS
702
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee?
File #:
Date: April 19, 1999
Res.#:
Report#: TR-16-99 File#:
Subject: By-Law#
CASH ACTIVITY REPORT- DECEMBER 1998
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee'
recommend to Council the following:
1. THAT Report TR-16-99 be received;
2. THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended December 31 1998, is as
shown on the attached schedule; and
3. THAT Part"A' of the expenditures for the month of December 1998, be
confirmed.
BACKGROUND AND COMMENT:
The attached schedules indicate the Corporation of the Municipality of Clarington's cash
transactions, the cash investment position, development charges information and statistical
information for the month ended December 31, 1998 and the comparative information for the
month ended December 31, 1997.
The status of taxes receivable information has not been included as the impact of Bill 79—
Capping of Commercial,'Industrial, and Multi-residential Properties will have a significant
impact on the taxes receivable. The impact is not yet known due to delays in the
implementation of'OPTA(Online Property Tax Analysis System) by the Province.
Respe submitted, Reviewed by:
et e . Marano, H.BSc ,AMCT, Franklin Wu, M.C.I.P.,R.P.P.,
Treasurer. Chief Administrative Officer.
MM/NT/km
Attachments
CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "A"
Analysis of Revenue and Expenditures
for the Month of DECEMBER 1998
DECEMBER DECEMBER)
1998 1997
REVENUE RECEIVED FOR GENERAL OPERATING
AND RESERVE FUND PURPOSES:
TAX PAYMENTS RECEIVED 2,965,944 1,174,677
MUNICIPAL SUPPORT GRANT 0 257,300
PAYMENTS-IN-LIEU:
GOV'T OF CANADA PIL
MUNICIPAL TAX ASSISTANCE PIL
ONTARIO HYDRO PIL 1,932,707
CHEC HYDRO PIL
MEMORIAL HOSPITAL PIL
BELL TELEPHONE PIL
LCBO PIL
REGION PIL
ONTARIO HYDRO PROCEEDS-MUN. OPERATIONS CENTRE 25,000
SOLICITOR GENERAL- FUNDING MUN. OPERATIONS CENTRE 24,110
COURTICE COMMUNITY CENTRE DEBENTURE 1,041,445
COURTICE COMMUNITY CENTRE FUNDRAISING
COIW INFRASTRUCTURE GRANT
DEVELOPER CONTRIBUTION-CPR UNDERPASS
NATURAL RESOURCES-PITS &QUARRIES
NEWCASTLE LIONS CLUB DONATION-NEWCASTLE HALL 25,000
SALE OF LAND
SUBSIDIES:
HANDI-TRANSIT
DEVELOPMENT CHARGES-TOWN 176,001 248,917
GENERAL 1,199,259 550,779
INTEREST 85,388 326,046
DEVELOPMENT CHARGES-REGION/PUC 251,244 254,289
6,684,654 3,853,453
USE OF FUNDS:
PAYROLL 816,270 725,832
REGION LEVY 7,979,842 0
SCHOOL BOARD LEVIES 5,047,116 8,527,116
GENERAL-INCLUDING CAPITAL EXP. 2,285,788 2,559,703
18,129,017 11,812,651
i
NET CASH PROVIDED (USED) (9,444,363) (7,959,198)
BANK NET CASH BANK BANK
BALANCE PROVIDED BALANCE BALAN^{
FINANCIAL POSITION: NOV 30/981 (USED) DEC 31198 DEC 31
GENERAL FUND 5,557,904 724,066 6,281,971 1,241,825
RESERVE FUND 3,006,465 (2,220,822) 785,643 3,642,8
MUNICIPAL POOLED INVESTMENTS 90,211 22,463 112,074 54,8
INVESTMENTS(GENERAL + RESERVE FUND) 38,194,623 (7,970,070)1 30,224,553 35,858,9/b
TOTALS 46,849,204 (9,444,363) 37,404,841 1 40,798,5
NOTE A: Difference in comparison between years due to timing difference in receipt of funds.
NOTE B: No longer receive the Municipal Support Grant.
8 U,
PART "C"
STATISTICAL INFORMATION
FOR THE MONTH OF DECEMBER 1998
DECEMBER YEAR TO DATE
Tax Certificates 466 1 ,930
Number of Properties eligible for Tax 35 ** SEE NOTE 2
Registration (see Note 1)
Accounts Payable Cheques Issued 661 6,426
# 26743 TO # 27403
Number of Births Registered 38 376
Number of Deaths Registered 52 417
Note 1: Only includes those properties whose arrears are greater than $10,000.
This is estimated for the month of December. The impact of Bill 79 has
not yet been determined. Many commercial tax payers have withheld a
portion of 1998 taxes in anticipation of a substantial tax decrease.
Note 2: Number of eligible properties for tax registration not applicable for year-
to-date comparison.
8j3
INVESTMENTS OUTSTANDING PART"D"
AS AT DECEMBER 31, 1998
FINANCIAL INVESTMENT INTEREST #OF DAYS MATURITY MATURITY
INSTITUTION COST RATE O/S VALUE DATE
GENERAL FUND
TOTAL GENERAL FUND 0.00
RESERVE FUND RBC 34,731.25 7.20% 1,740 48,337.00 Aug 8/00
RBC 1,001,705.00 6.80% 1828 1,392,611.00 Mar 15/01
RBC 820,799.37 7.16% 1358 1,061,287.00 July 6/99
RBC 250,000.00 8.00% 184 350,000.00 Mar 1/00
RBC 61,000.00 9.00% 1460 82.960.00 May 1/99
RBC 999,999.48 7.70% 1718 1,417,032.00 Feb 6/00
RBC 295,000.00 8.50% 3285 295,000.00 May 26/04
RBC 601,120.00 7.95% 1366 800,000.00 Feb 20/99
WOOD GUNDY 435,075.29 5.20% 777 484,272.00 Aug 18/00
RBC 2,063,810.92 7.95% 1688 2,937,391.00 Jan 13/00
RBC 514,000.00 7.75% 1825 514,000.00 June 8/00
RBC 862,564.39 7.43% 1316 1,117,022.00 March 8/99
RBC 999,999.65 8.20% 1825 1,482,799.00 Aug 8/00
RBC 620,220.69 5.15% 1007 71 1,752.00 Apr 5/01
RBC 475,000.00 8.58% 2761 475,000.00 Mar 17/03
RBC 999,999.76 6.20% 1,252 1,229,256.00 July 6/99
RBC 138,709.23 6.25% 1,637 182,057.00 Aug 1/00
RBC 99,999.64 7.10% 1,906 143,061.00 May 14/01
WOOD GUNDY* 250,000.00 5.00% 2556 250,000.00 June 21/05
RBC 40,397.70 7.20% 1578 54,562.00 Aug 8/00
RBC 299,628.50 5.30% 1396 365,000.00 Sept 1/00
RBC 180,862.43 5.63% 1549 228,160.00 Feb 1/01
RBC 933,400.00 5.20% 1827 1,202,670.00 Nov 12/02
RBC 1,568,561.00 4.75% 350 1,640,000.00 Mar 4/99
WOOD GUNDY 500,000.00 5.22% 365 526,100.00 Apr 16/99
RBC 58,479.40 5.95% 2032 80,639.00 Dec 15/02
RBC 25,125.57 5.95% 2025 34,613.00 Dec 15/02
8 j'- 4
INVESTMENTS OUTSTANDING PART"D"
AS AT DECEMBER 31, 1998
FINANCIAL INVESTMENT INTEREST #OF DAYS MATURITY MATURITY
INSTITUTION COST RATE O/S VALUE DATE
RESERVE FUND RBC* 250,000!00 4.75% 1839 250,000.00 June 21/03
RBC 427,625.00 5.50% 1628 542,878.00 Dec 1/0 1
RBC 250,000.00 5.25% 180 250,000.00 June 21/04
RBC 1,109,499.87 4.75% 817 1,230,317.00 Mar 1/00
RBC 1,109,500:90 5.05% 1213 1,307,911.00 Apr 1/01'
RBC 20,558.85 5.20% 1310 24,645.00 Jan 9/02
WOOD GUNDY 402,102.80 4.82% 608 434,678.00 Dec 1/99
WOOD GUNDY 171,793.70 4.82% 608 185,691.00 Dec 1/99
WOOD GUNDY 1,627,643.46 4.72% 333 1,696,876.00 Mar 1/99
WOOD GUNDY 528,412.46 5.34% 788 590,807.00 Aug 8/00
RBC 324,159.58 5.08% 592 350,974.00 Jan 31/00
RBC 898,314.97 5.00% 919 1,037,435.00 Mar.8/01
RBC 2,160,071.68 5.70% 970 2,503,270.00 May 1/01i
RBC 1,233,830.84 5.95% 1002 1,445,952.00 Jun 2/01'
RBC 649,589!.48 5.95% 1185 783,582.00 Dec 2/01'
WOOD GUNDY 882,000.00 7.75% 301 950,355.00 Sept 1/99
HONG'KONG 2,191,316.45 5.25% 90 2,219,683.49 ` Feb 7/99
RBC 857,943!.90 4.97% 360 900,000.00 Nov 12/99
TOTAL RESERVE FUND 30 224 553.21
TOTAL INVESTMENTS 30f,224 553,21
* Bond investment. Interest paid on a semi-annual/annual basis
� UJ
DN:CASHPTE
PART "E"
December, 1998
Development Charges
Totaal 1"3wn Region C. .E.C.I
Roth Construction 113,463.50 43,015.50 70,448.00
L.31, C.2, Darlington
40M 1928
B/P#98.0905, 0935-937, 0981-982,
B/P#98.1007-1010
1220582 Ontario Ltd. 138,395.04 58,595.04 79,800.00 -
(Liza Homes)
L.30, C.2, Darlington
40M 1902
B/P#98.0298-309
Kaitlin Group 77,967.77 48,735.77 29,232.00 -
L.17, C.1, Darlington
40M 1904
B/P#98.0469, 0992-994
Kaitlin Group 13,300.00 0.00 13,300.00 -
L.15, C.1, Darlington
40M1816
B/P#98.0956-957
Kaitlin Group 21,924.00 21,924.00 -
L.16, C.1, Darlington
40M 1864
B/P#98.0858-859, 0958
Kaitlin Group 49,756.00 20,524.00 29,232.00
L.17, C.1, Darlington
40M 1907
B/P#98.0637, 860, 954-955
Andelwood Homes 12,439.00 5,131.00 7,308.00 -
L.34, C.2, Darlington
40M 1847
B/P#98.0991
TOTALS 427,245.31 176,001.31 251,244.00 0.00
� � b
DN:CASHPTE
PART "E"
December, 1998
CONTRIBUTIONS - CASH-IN-LIEU OF PARKLAND
963639 Ontario Ltd. 25,878.00
L.31, C.3, Darlington
18T-89118
Total Cash-in-Lieu of Parkland 25,878.00
CONTRIBUTIONS - ENGINEERING AND INSPECTION FEES
963639 Ontario Ltd. 17,896.06
L.31, C.3, Darlington
18T-89118
Halminen Homes 4,000.00
18T-91006
Primrose Lane
Total Engineering and Inspection Fees Contributions 21,896.06
CONTRIBUTIONS - ROADS
Total Roads Contributions 0.00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee
File #:
Date: April 19, 1999
Res.#:
Report#: TR-17-99 File#:
Subject; By-Law#:
'
CASH ACTIVITY REPORT-JANUARY 1999
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TRA 7-99 be received;
2. THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the '
Municipality of Clarington for the month ended January 31, 1999, is as shown
on the attached schedule; and
3. THAT Part"A"of the expenditures for the month of January 1999, be
confirmed.
BACKGROUND AND COMMENT:
The attached schedules indicate the Corporation of the Municipality of Clarngton's cash
transactions, the cash investment position, development charges information and statistical
information for the month ended January 31, 1999 and the comparative information for the
month ended January 31, 1998.
The status of taxes receivable information has not been included as the impact of Bill 79—
Capping of Commercial, Industrial, and Multi-residential Properties will have a significant
impact on the taxes receivable. The impact is not yet known due to delays in the
implementation of OPTA (Online Property Tax Analysis System) by the Province.
Respectf submitted, Reviewed by:
L95�60 Marano, H.BSc.,AMCT, Franklin Wu, M.C.I.P.,R.P.P.,'
Treasurer. Chief Administrative Officer.
MM/NT/km
Attachments
808
DN: CASHPTA
CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"A"
Analysis of Revenue and Expenditures
for the Month of January 1999
JANUARY JANUARY
1999 1998
REVENUE RECEIVED FOR GENERAL OPERATING
AND RESERVE FUND PURPOSES:
TAX PAYMENTS RECEIVED 2,788,359 1,091,052
PAYMENTS-IN-LIEU:
GOVT OF CANADA PIL
MUNICIPAL TAX ASSISTANCE PIL
ONTARIO HYDRO PIL
CHEC HYDRO PIL 35,567
MEMORIAL HOSPITAL PIL
BELL TELEPHONE PIL
LCBO PIL
REGION PIL 41,218
SALE OF LAND
MIN NAT. RES. - SAMUEL WILMOT NATURE AREA PROJECT 6,000
SUBSIDIES:
HANDI-TRANSIT
DEVELOPMENT CHARGES-TOWN 192,800 84,690
GENERAL 372,306 656,703
INTEREST 26,886 35,389
DEVELOPMENT CHARGES-REGION/PUC 279,557 142,866
3,742,693 2,010,700
USE OF FUNDS:
PAYROLL 852,264 729,173
REGION LEVY 0 0
SCHOOL BOARD LEVIES 0 0
GENERAL-INCLUDING CAPITAL EXP. 2,756,216 4,421,925
3,608,480 5,151,098
NET CASH PROVIDED(USED) 134,212 (3,140,398)
BANK NET CASH BANK BANK
BALANCE PROVIDED BALANCE BALANCE
FINANCIAL POSITION: DEC 31/98 (USED) JAN 31/99 JAN 31/98
GENERAL FUND 6,281,971 (2,339,202) 3,942,769 1,676,909
RESERVE FUND 785,643 83,867 869,510 4,048,733
MUNICIPAL POOLED INVESTMENTS 112,674 2,578 115,252 55,046
INVESTMENTS (GENERAL + RESERVE FUND) 30,224,553 2,386,970 32,611,523 31,877,415
TOTALS 37,404,841 134,212 37,539,054 37,658,103
NOTE A: Difference in comparison between years due to timing difference in receipt of funds.
809
PART "C"
STATISTICAL INFORMATION
FOR THE MONTH OF JANUARY 1998
JANUARY YEAR TO DATE
Tax Certificates 108 108
Number of Properties eligible for Tax ** SEE NOTE 1
Registration (see Note 1)
Accounts Payable Cheques Issued 600 600
# TO #
Number of Births Registered 29 29
Number of Deaths Registered 59 69
Note 1: Number of Properties eligible for Tax Registration not currently
available due to impact of Bill 79 not yet known.
810
DN: CASHINV
INVESTMENTS OUTSTANDING PART"D"
AS AT JANUARY 31, 1999
FINANCIAL INVESTMENT IN H OF DAYS MATURITY MATURITY
INSTITUTION COST RATE OIS VALUE DATE
GENERAL FUND CIBC 2,988,090.00 5.02% 29 3,000,000.00 Feb 16/99
TOTAL GENERAL FUND 2,988,090.00
RESERVE FUND RBC 34,731.25 7.20% 1,740 48,337,00 Aug 8/00
RBC 1,001,705.00 6.80% 1828 1,392,611.00 Mar 15/01
RBC 820,799.37 7.16% 1358 1,061,287.00 July 6/99
RBC 250,000.00 8.00% 184 350,000.00 Mar 1/00
RBC 61,000.00 9.00% 1460 82,960.00 May 1/99
RBC 999,999.48 7.70% 1718 1,417,032.00 Feb 6/00
RBC ' 295,000.00 8.50% 3285 295,000.00 May 26/04
WOOD GUNDY 435,075.29 5.20% 777 484,272.00 Aug 18/00
RBC 2,063,810.92 7.95% 1688 2,937,391.00 Jan 13/00
RBC ' 514,000.00 7.75% 1825 514,000.00 June 8/00
RBC 862,564.39 7.43% 1316 1,117,022.00 March 8/99
RBC 999,999.65 8.20% 1825 1,482,799.00 Aug 8/00'
i
RBC 620,220.69 5.15% 1007 711,752.00 Apr
RBC 475,000.00 8.58% 2761 475,000.00 Mar 17, 3
RBC 999,999.76 6.20% 1,252 1,229,256.00 July 6/99
RBC 138,709.23 6.25% 1,637 182,057.00 Aug 1/00
RBC 99,999.64 7.10% 1,906 143,061.00 May 14/01
WOOD GUNDY' 250,000.00 5.00% 2556 250,000.00 June 21/05
RBC 40,397.70 7.20% 1578 54,562.00 Aug 8/00
RBC 299,628.50 5.30% 1396 365,000.00 Sept 1/00
RBC 180,862.43 5.63% 1549 228,160.00 Feb 1/01
RBC 933,400.00 5.20% 1827 1,202,670.00 Nov 12/02
RBC 1,568,561.00 4.75% 350 1,640,000.00 Mar 4/99
WOOD GUNDY 500,000.00 5.22% 365 526,100.00 Apr 16/99
RBC 58,479.40 5.95% 2032 80,639.00 Dec 15/02
RBC 25,125.57 5.95% 2025 34,613.00 Dec 15/02
RBC' __j_250,000.00 4.75% 1839 250,000.00 June 21/03
811
DN:CASHINV
INVESTMENTS OUTSTANDING PART"D"
AS AT JANUARY 31, 1999
FINANCIAL INVESTMENT INTEREST -MATURITY MATURITY
INSTITUTION COST RATE VALUE DATE
RESERVE FUND RBC 427,625.00 5.50% 1628 542,87&00 Dec 1/01
RBC 250,000.00 5.25% 180 250,000.00 June 21/04
RBC 1,109,499,87 4.75% 817 1,230,317.00 Mar 1/00
RBC 1,109,500.90 5.05% 1213 1,307,911.00 Apr 1/01
RBC 20,558.85 5.20% 1310 24,645.00 Jan 9/02
WOOD GUNDY 402,102.80 4.82% 608 434,678.00 Dec 1/99
WOOD GUNDY 171,793.70 4.82% 608 185,691.00 Dec 1/99
WOOD GUNDY 1,627,643.46 4.72% 333 1,696,876,00 Mar 1199
WOOD GUNDY 528,412.46 5.34% 788 590,807,00 Aug 8/00
RBC 324,159.58 5.08% 592 350,974.00 Jan 31/00
RBC 898,314.97 5.00% 919 1,037,435.00 Mar.8/01
RBC 2,160,071.68 5.70% 970 2,503,270.00 May 1/01
RBC 1,233,830.84 5.95% 1002 1,445,952.00 Jun 2/01
RBC 649,589,48 5�95% 1185 783,582.00 Dec 2/01
WOOD GUNDY 882,000.00 7.75% 301 950,355.00 Sept 1/99
HONG KONG 2,191,316.45 5.25% 90 2,219,683.49 Feb 7/99
857,943.90 4.97% 360 900,000,00 Nov 12/99
TOTAL RESERVE FUND 29,623,433,21
TOTAL INVESTMENTS 32,611,523.21
Bond investment. Interest paid on a semi-annual/annual basis
812
DN:CASHPTE
PART "E"
January, 1999
Development Charges
Total Town Region C.H.E.C.
Timberlane Developments 5,131.00 5,131.00
L.33, C.2, Darlington
40M1876
B/P#98.0984
Robinson Ridge Development 234,906.75 81,298.75 153,608.00
L.34, C.1, Darlington
40M1931
B/P#98.0946-0947, 98.0968-0973
B/P#98.0975-0980, 98.1011-1015
1220582 Ontario Ltd.
D. Hudgin 29,297.52 29,297.52
L.30, C.2, Darlington
40M 1902
B/P#98.0998, 98.1003
1000690 Ontario Inc. 58,176.00 26,256.00 31,920.00
Trulls Land Corp.
L.30, C.3, Darlington
40M 1945
B/P#98.0821-98.0826
BCR Const. Inc. 1,643.00 0.00 1,643.00
L.25, C.6, Darlington
40M1897
B/P#99.0009
Timberlane Developments 7,980.00 7,980.00
L.30, C.3, Darlington
40M1945
B/P#98.0821-98.0826
Kaitlin Group 84,067.00 50,817.00 33,250.00
L.17, C.1, Darlington
40M 1940
B/P#98.0774-98.0778
1070797 Ontario Inc.
Carnovale Homes 7,308.00 7,308.00
L.33, C.2, Darlington
40M1876
B/P#98.0984
1000690 Ontario Ltd 43,848.00 43,848.00
Trulls Land Corp.
L.30, C.2, Darlington
40M 1902
B/P#98.0998-98.1003
TOTALS 472,357.27 192,800.27 279,557.00 0.00
813
DN;CASHPTE
PART "E„
January, 1999
CONTRIBUTIONS -CASH-IN-LIEU OF PARKLAND
Sam L. Cureatz 51000.00
L.10, C.2, Clarke
LD05/98 & LD012/98
Parkhill &Yanch 10,000.00
L.29, C.2, Darlington
LD271/98 - 274/98
Total Cash-in-Lieu of Parkland 15,000.00
CONTRIBUTIONS -ENGINEERING AND INSPECTION FEES
Total Engineering and Inspection Fees Contributions ! 0,00
CONTRIBUTIONS -ROADS
Total Roads Contributions 0.00
814'
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee
Date: April 19, 1999 File#;
Report#: TR-18-99 File#: Res.#;
Subject: By-Law#:
CASH ACTIVITY REPORT FEBRUARY 1999
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-18-99 be received;
2. THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended February 28, 1999, is as shown
on the attached schedule; and
3. THAT Part"A"of the expenditures for the month of February 1999, be
confirmed.
BACKGROUND AND COMMENT:
The attached schedules indicate the Corporation of the Municipality of Clarington's cash
transactions, the cash investment position, 'development charges information and statistical
information for the month ended February 28, 1999 and the comparative information for the
month ended February 28, 1998.
The status of taxes receivable information has not been included as the impact of Bill 79—
Capping of Commercial, Industrial, and Multi-residential Properties will have a significant
impact on the taxes receivable. The impact is not yet known due to delays in the
implementation of OPTA (Online Property Tax Analysis System) by the Province.
Respe Ily submitted, Reviewed by:
Marie A. Marano, H.BSc.,AMCT, Franklin Wu, M.C.I.P.,R.P.P.
Treasurer. Chief Administrative Officer.
MM/NT/km
Attachments
815
DN: CASHPTA
CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"A"
Analysis of Revenue and Expenditures
for the Month of February 1999
FEBRUARY FEBRUARY
1999 1998
REVENUE RECEIVED FOR GENERAL OPERATING
AND RESERVE FUND PURPOSES:
TAX PAYMENTS RECEIVED °° 1,711,171" 3,922,489
PAYMENTS-IN-LIEU:
GOVT OF CANADA PIL
MUNICIPAL TAX ASSISTANCE PIL
ONTARIO HYDRO PIL
CHEC HYDRO PIL
MEMORIAL HOSPITAL PIL
BELL TELEPHONE PIL
LCBO PIL
REGION PIL
SALE OF LAND
SUBSIDIES:
HANDI-TRANSIT
DEVELOPMENT CHARGES-TOWN 95,070 0
GENERAL 3,669,047- 620,447
INTEREST 26,743`' 45,032
DEVELOPMENT CHARGES-REGION/PUC 113;634 1,643
6;615,665 4,589,611
USE OF FUNDS:
PAYROLL 822,917 727,110
REGION LEVY 0: 0
SCHOOL BOARD LEVIES 0' 0
GENERAL-INCLUDING CAPITAL EXP. 5,408,623 1,663,930
61231,540 2,391,040
NET CASH PROVIDED (USED) (615,8751 2,198,571
BANK NET CASH ` BANK BANK
BALANCE PROVIDED BALANCE BALANCE
FINANCIAL POSITION: JAN 31199 (USED) FEB 28/99 FEB 28/98
GENERAL FUND 3,942,769 (1,623,535) 2:319,234' 6,813,751
RESERVE FUND 869,510 186,995 1,056,505' 4,080,915
MUNICIPAL POOLED INVESTMENTS 115,252 (61,368) 53;884 54,662
INVESTMENTS(GENERAL + RESERVE FUND) 32,611,523 882,032 33;493,555 28,907,348
TOTALS 37,539,054 (615,875) 36;923,178 39,856,676
NOTE A: Difference in comparison between years due to timing difference in receipt of funds.
First 1999 tax installment due date delayed to March 1999
816
PART "C"
STATISTICAL INFORMATION
FOR THE MONTH OF FEBRUARY 1998
FEBRUARY YEAR TO DATE
Tax Certificates 98' 206
Number of Properties eligible for Tax **'SEE NOTE 1
Registration (see Note 1)
F counts Payable Cheques Issued 516 1,116 TO#
Number of Births Registered 14 43
Number of Deaths Registered
��26� 85
Note 1: Number of Properties eligible for Tax Registration not currently
available due to impact of Bill 79 not yet known,
817
DN: CASHINV
PART "D"
INVESTMENTS OUTSTANDING
AS AT FEBRUARY 28, 1999
FINANCIAL INVESTMENT INTEREST # OF DAYS MATURITY MATURITY
INSTITUTION COST RATE 0/S VALUE DATE
GENERAL FUND TD 2,986,440.00 5.02% 33 Mar 31/99
3,000,000.00
TOTAL GENERAL FUND 2,986,440.00
RESERVE FUND RBC 34,731.25 7.20% 1,740 48,337.00 Aug 8/00
RBC 1,001,705.00 6.80% 1828 1,392,611.00 Mar 15/01
RBC 820,799.37 7.16% 1358 1,061,287.00 July 6/99
RBC 250,000.00 8.00% 184 350,000.00 Mar 1/00
RBC 61,000.00 9.00% 1460 82,960.00 May 1/99
RBC 999,999.48 7.70% 1718 1,417,032.00 Feb 6/00
RBC 295,000.00 8.50% 3285 295,000.00 May 26/04
WOOD GUNDY 435,075.29 5.20% 777 484,272.00 Aug 18/00
RBC 2,063,810.92 7.95% 1688 2,937,391.00 Jan 13/00
RBC 514,000.00 7.75% 1825 514,000.00 June 8/00
RBC 862,564.39 7.43% 1316 1,117,022.00 March 8199
RBC 999,999.65 8.20% 1825 1,482,799.00 Aug 8/00
RBC 620,220.69 5.15% 1007 711,752.00 Apr 5/01
RBC 475,000.00 8.58% 2761 475,000.00 Mar 17/03
RBC 999,999.76 6.20% 1,252 1,229,256.00 July 6/99
RBC 138,709.23 6.25% 1,637 182,057.00 Aug 1/00
RBC 99,999.64 7.10% 1,906 143,061.00 May 14/01
WOOD GUNDY" 250,000.00 5.00% 2556 250,000.00 June 21/05
RBC 40,397.70 7.20% 1578 54,562.00 Aug 8/00
RBC 299,628.50 5.30% 1396 365,000.00 Sept 1/00
RBC 180,862.43 5.63% 1549 228,160.00 Feb 1/0 1
RBC 933,400.00 5.20% 1827 1,202,670.00 Nov 12/02
RBC 1,568,561.00 4.75% 350 1,640,000.00 Mar 4/99
WOOD GUNDY 500,000.00 5.22% 365 526,100.00 Apr 16/99
RBC 58,479.40 5.95% 2032 80,639.00 Dec 15/02
RBC 25,125.57 5.95% 2025 34,613.00 Dec 15/02
RBC' 250,000.00 4.75% 1839 250,000.00 June 21/03
RBC 427,625.00 5.50% 1628 542,878.00 Dec 1/0 1
RBC 250,000.00 5.25%1 250,000.00 June 21/04
818
ON; CASHINV
PART "D"
INVESTMENTS OUTSTANDING
AS AT FEBRUARY 28, 1999
7RBC INVESTMENT INTEREST #OF DAYS MATURITY MATURITY
COST RATE O/S VALUE; DATE
rRESERVED BBC 1,109,499.87 4.75% 817 1,230,317.00 Mar 1/00
BBC 1,109,500.90 5.05% 1213 1,307,911.00 Apr 1/01
20,558.85 5.20% 1310 24,645.00 Jan 9/02
402,102.80 4.82% 608 434,678.00 Dec 1/99
WOOD GUNDY 171,793.70 4.82% 608 185,691.00 Dec 1/99
0D GUNDY 1,627,643.46 4,72% 333 1,696,876.00 Mar 1/99
WOOD GUNDY 528,412.46 5.34% 788 590,807.00 Aug 8/00
RBC, 324,159.58 5.08/0 592 350,974.00 Jan 31/00
BBC 898,314,97 5.00% 919 1,037,435.00 Mar. 8/01
BBC 2,160,071.68 5.70% 970 2,503,270.00 May 1/01
BBC 1,233,830.84 5.95% 1002 1,445,952.00 Jun 2/01
BBC 649,589,48 5.95% 1185 783,582.00 Dec 2/01
WOOD GUNDY 882,000.00 7.75% 301 950,355.00 Sept 1/99
BBC 857,943,90 4.97% 360 900,000.00 Nov 12/99
RBC 855,000.00 5.35% 1832 1,065,102.90 Mar 1/04
HONG KONG 2,219,998.68 5.05% 91 2,247,949.38 May 10/99
TOTAL RESERVE FUND 30,507,115.44
TOTAL INVESTMENTS 33,493,555.44
* Bond investment. Interest paid on a semi-annual/annual basis
819
DN:CASHPTE
PART"E"
February, 1999
Development Charges
Total Town Region C.H.E.C.
Aljo Inc., 6,774.00 5,131.00 1,643.00
L.15, C.7, Darlington
40R17961
B/P#98.0865
1138330 Ontario Inc., 24,878.00 10,262.00 14,616.00
L.34,C.2, Darlington
40M1847
B/P#98.0020
Martin Holdings Ltd. 60,018.00 30,786.00 29,232.00
L.17,C.1, Bowmanville
40M 1944
B/P#98.1044-1045,#99.0010-0011
1070797 Ontario Inc. 110,260.00 43,760.00 66,500.00 -
Camovale Homes
L.30, C.3, Darlington
40M 1945
B/P#98.0986-98.0990,
B/P#99.0021-99.0025
A. Garritano 6,774.00 5,131.00 1,643.00
L.35, C.5, Darlington
B/P#98.0714
TOTALS 208,704.00 95,070.00 113,634.00 0.00
820
DN:CASHPTE
PART"E
February,i 1999
F ONS-CASH-IN-LIEU OF PARKLAND
3,820.00
186/98,LD187/98
s ! 6,800.00
,Darlington
LD255-258198
Total Cash-in-Lieu of Parkland 10,620.00
F BUTIONS-ENGINEERING AND INSPECTION FEES
Ontario Ltd. 3,853.36
Total Engineering and Inspection Fees Contributions 3,853.36
CONTRIBUTIONS-ROADS
Total Roads Contributions 0.00
821
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE �;ie#
Date: APRIL 19, 1999 Res. #
Deport#:X99_ File#: 12.6 8y-haw#
Subject:
MONTHLY FIRE REPORT - MARCH, 1999
Recommendations:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following':
THAT Report FD-8-99 be received for information.
1. BACKGROUND
1 .1 Our report covers the month of March, 1999. It is our intent to provide Committee
with information relevant to this department, in a timely manner.
2. REPORT
2.1 The department responded to 192 calls in March and recorded total fire loss at
$6,500. A breakdown of the calls responded to follows.
Continued.....
Pt.Q ECV<1E 9 0 1
FD-8-99 - 2 -
MONTH YEAR MONTH YEAR
ENDING TO ENDING T
CLASSIFICATION MAR./99 DATE MAR./95 DATE
1999 1995
PROPERTY FIRES
(Includes structure, chimney,vehicle, miscellaneous 37 70 18 42
e.g.furniture,clothing, etc.)
UNAUTHORIZED BURNING 9 15 6 8
(Burning complaints)
FALSE FIRE CALLS
(Includes alarm activations-accidental/malicious, 23 85 26 66
human-perceived emergencies/check calls e.g.
investigate unknown odour)
PUBLIC HAZARD CALLS
(Includes propane/natural gas leaks,fuel/chemical 21 90 16 53
spills, power lines down/arcing, C.O. leaks, etc.)
RESCUE CALLS
(Includes vehicle extrication/accidents, 26 73 23 61
commercial/industrial accidents, home/residential
accidents, water/ice rescue)
MEDICAL ASSIST CALLS
(Includes assist to ambulance personnel with 62 184 49 159
respiratory and resuscitation emergencies)
MISCELLANEOUS CALLS
(Includes assist to other agencies, other public 14 42 4 13
service, etc.)
TOTAL CALLS 192 556 142 402
TOTAL FIRE LOSS $6,500 $1,471,200 $27,600 $199,900
NUMBER OF ALARMS BY STATION
ST. #1 ST. #2 ST. #3 ST. #4 ST. #5 TOTAL
86 28 11 58 9 193
Continued....
902
FD-8-99 - 3 -
2. REPORT
2.1 Grass fire season is upon us and on March 27th and March 28th, we responded
to 25 grass fire related calls.
2.3 The General Purpose and Administration Committee has endorsed the purchase
of a new software dispatching system. The new ; system will replace the
department's existing software, which is not Y2K compliant. Once Council
approval is received, CriSys Limited will be awarded the contract and data
conversion will commence.
2.3 Several training exercises are planned for April. Clarington firefighters will be
recertifying their defibrillator skills. To-date the department has initiated 13
defibrillations. The full time firefighters will be participating in driver training in
April also. Circle checks, pre-inspection, rules of the road and testing for licenses
will be covered in this training.
2.4 On March 24, 1999 Department Heads participated in an emergency planning
table top exercise. This training was to help ready staff for the upcoming Canatex
Exercise which is taking place April 27 & 28, 1999. The table top exercise was
well received by all who attended.
2.5 We have recently hired eight part-time firefighters to bring the part-time
complement up to the required level. Recruit training started on April 10th.
3. RECOMMENDATIONS
3.1 It is respectfully recommended'that report FD-6-99 be received for information.
Respectfully submitted, Reviewed by
ul- V 5
( Michael G. Creighton, AMCT(A) CMM11 Franklin;Wu,
Fire Chief. Chief Administrative Officer
!sr
903
DN:gpama9
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, April 19, 1999 Res. #
Report#: WD-19 -99 FILE#: By-law #
Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR
MARCH, 1999
Recommendations:
It is respectfully' recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report WD-19-99 be received for information.
1. BACKGROUND:
1.1 With respect to the Building Permit Activity for the month of March 1999, Staff wish
to highlight the following statistics for the information of Committee and Council.
MONTH OF MAR 1999 YEAR TO DATE 1999 YEAR TO DATE 1998
Permits Issued 44 130 171
VALUE OF CONSTRUCTION
Residential $ 2,7541000. $ 10,720,195. $ 10,377,555.
Commercial $ 116,000. $ 327,000. $ 3,041,352.
Industrial $ 801000. $ 801000. $ 1,755,000.
Others $ 62,200. $ 15,151,950. $ 1,446,161.
TOTAL $ 3,012,200. $ 26,279,145. $ 16,620,068.
Ii � l
REPORT NO.: WD-19-99 PAGE 2
1.2 With respect to non-residential building permit activities, the details are provided as
follows:
APPLICANT CONSTR TYPE LOCATION VALUE
Canadian Tire Corp Purgola 2401 Highway #2 $5,000
Everfresh Greenhouse Barn 3870 Highway #2 $36,000
Veltri & Son Limited Telecom Facil 68 King Street East $100,000
Apex International Sprinklers 300 Toronto Street $80,000
Boville Holdings Alterations 53 King Street E, Ste 101 $11,000
Graham, Robert Impliment Shed 4162 Lakeshore Road $25,000
Respectfully submitted, Reviewed by,
Stephen A. Vokes, P.Eng Franklin Wu,
Director of Public Works Chief Administrative Officer.
SAV*bb
April 13, 1999
VJ
Monthly Building Activity Report. Municipal`.
it Permits Issued
II
I
II :Group -
1 Mar 1999
1 1999 Y.T DI
1998':Y.T.DI :Mar 1999 ::1
1999 Y.T.DI
1998 Y.T.DI
Mar 1999
1 1999 Y.T.U.
q.. 199tl X.i.u.
II SFO
1 9
1 - 31
1 35
1 3
1 22 1
36 1
1,257,000.00
1 6,066,960.00
1 3,990,265.00
II SDD
) 14
1 26
1 54
1 8
1 23 1
41 1
1,226,000.00
1 2,192,990.00
1; 4,777,000.00 1
If
II SMD
I
1
1
I
I
I 5
I
I
1
I I
5 1
I
1; 402,000.00 1
11 TWH
1
I 31
1 11
1
1 11
I
1 31 1
I I
: 27 1
I
1 2,084,445.00
I
1. 812,000.00
1
If
II MUL
I
I
I I
I
I
1- V
It
I) DFD
I
1 1
I I
) 1 :)
1
I
I
I I
I
22,000.00
1 22,000.00
I
1 15,000.00
I II
II
II OTH
I
1 7
I I
1 17 1
26
I
1
I I
1 1
I
1
249,000.00
1 353,800.00
1 381,290.00 II
II SUB-TOTAL 1
31
1 106 1
132
1 22
1 76 1
109 1
2,754,000.00
( 10,720,195.00
Ir 10,377;555.00 I'
I
II I
II COM 1
3
I I
1 5 1
19
I
1
I I
1 1
I
3 1
116,000.00
I
1 327,000.00
I
1 II
1, 3,041,352.00 11
I II
If I
II IND 1
1
I I
1 1 1
5
I
1
I I
I I
I
3 1
80,000.00
( 80,000.00
1
1 1,755;000.00 II
I II
It I
II INS 1
1
I I
2 1
1
I 1
1
i
I I
I
1 1
1 89,000.00
I
1 65,000.00 II
I II
It I
II AGR 1
I
2 1
I
2 1
1
I
1 1 1
I I
1 1
I
2 1
61,000.00
1 61,000.00
I
) 11,100.00 II
I II
IF I
II GOV I
I
I
I
I
5
I I
I I
I
I
i
1 I
I
I
1 1,364,761.00 II
I
IF I
II HYD I
I
I
I
1 I
I I
I I
I
I
I
1
1 15,000,000.00
I
1 II
I II
If I
II PLM 1
I
1 1
I
3 1
3
I I
1 I
I I
I
I
I
I
I
I
1,200.00
1 1,950.00
I
1 5,300.00 II
I II
II I
II REN 1
I
1 1
I
3 1
I.
1 1 I
I I
1 I
I
I
I
1
I
1 II
I II
li I
II DEM 1
I
5 1
7 1
5
I I
I
I
1 1
l
11 SUB-TOTAL 1
13 1
24 1
39
1 2 1
2 1
10 1
258,200.00
1 15,558,950.00 1
6,242,513.00 II
1
I
I
I
II TOTAL 1
44 1
130 1
171
1 24 1
78 1
119 1
3,012,200.00
1 26,279,145.00 1
16,620,068.00 I'
IF I
II BP FEES 1
I
32,013 1
I
276,677 1
I
160,802 1
I
1
I
1
I
I
1
I
I I
I I
I I
II
II
II
II I
II oo cvnc 1
I
cn I
I
tsn I
I
750 (
I
I I
II
i
SFD
Single Family Dwelling
SDD
Semi-Detach (Link) Dwelling
SMD'
Single Mobile Dwelling
TWH
Townhouse
MUL
Multi
DF'D
Dual Family Dwelling
OTH
Other
COM
Commercial
_IND
Industrial
INS
Institutional
AGR
Agricultural
GOV
Government
HYD
Hydro
PLM
Plumbing
REN
Renewal
DEM
Demolition
Ci
II Summary of Residential Units by Geographical Areas II
11 based on Building Permits Issued. Printed on 99.04.09 at 16:28 11
II Current Year Figures to the End of 99.03.31 II
I it
11 URBAN AREAS RURAL AREAS HAMLETS II
II YEAR ( BOWM I COUP I NEWC I WILM 1 ORON I DARL I CLAR
I BURK ENFI I ENNI I RAMP I HAYD I KEND KIRB I LESK I MAPL I MITC I NEWT I SOLI I TYRO I TOTALI
II 76
1 239 (
2
1 5 1
( 3 1 19
1 18
( I
1 1 1 2 1 1 I 1 1 1 3 I 1 3 i 1 I 1 1 I 299 it
II 77
1 118 I
2
1 11 I
1 7 1 29
1 26
I 1
I 1 2 1 2 1 2 I 1 1 I 1 2 1 1 I I 1 203 II
II 78
1 13 1
2
1 2 I
1 45 1 19
1 25
1 1 I
1 II
I 1 1 I I 1 1 1 1 1 1 5 ( 2 1 2 ( 1 119 11
I
I
II 79
I 1 i
1 I
2
I 7 I
I 1
I I 25
1 1
1 22
1
I I
1 I
I I I I 1 I I 3 I i 1 ( I 1 I I 63 II
i 1 1 1 1 1 l
II
11
80
1 3 1
2
1 47 I
1 1 1 19
1 12 (
I
1 I I 1 I
I I I I I I I I I 1 3 1 1 1 88 II
II 81
1 1 I
1
3 1
1 2 1 28 (
25 (
1 I
I I 1 1 1 I 1 1 I 1 2 I 1 7 1 2 1 73 II
�I
I
() 82
1 60 1
1 1
5 I
1 1 1 24 (
14 I
1 I
I I I I I I I I I 1 ( 2 1 5 1 114 11
I
�
1 83
( 10 1
2 1
7 I
I 1 32 1
18 1 2 1
1 2 1 3 ( 3 I 1 ( I 1 3 1 1 1 1 I 1 84 11
11 84 1 9
1 36
i 4
1 107 1
6 1 43 1 15 1 3 1 1 1 1 2 1 1 I I
i 1 1 I 1 1 4 1 7 1 239 II
11 85 1 61
1 276
1 26
1 118 1
4 1 46 1 22 1 9 1 ( 1 1 3 1 3 I I
I 1 2 1 I 1 1 1 4 1 576 11
11 86 1 125
1 579
1 105
1 173 1
2 1 82 ( 33 ( 18 I 1 9 1 7 1 4 1 (
I 1 2 1 3 I 1 5 1 4 11151 11
11 87 1 365
1 670
1 26
1 137 (
3 1 111 1 45 1 12 1 ( 14 1 5 ( 4 1 1 1
1 1 1 1 I 1 1 5 1 2 11402 11
11 88 i 347
1 633
1 317
1 64 I
2 1 123 1 44 1 21 I 1 15 ( 4 1 1 1 1
( 1 1 I 1 11 1 11582 11
II 89
1 181
i
i 697
I
I 262
i
1 42 1
1 i
1 1 77
1
1 49 1 11 1 2 1 21 I 8 I I I I
1 I I i 1 i 1 I 1
I I 1 1 2 1 4 1 1
1 -7 1 1 I
11359 11
I I
11
II 90
1 199
1 305
1 28
1 6 1
1 25
1 20 1 5 I I 4 I I I I (
I I I ( 2 I
I 594 11
1
I
11 91
1 433
1 255
1 46
1 2 1
1 1 15
1 11 1 1 1 1 2 1 1 1 ( 1 1 1
1 I 1 1 1 2 1
1 771 11
I
11 92
( 532
( 204
1 22
1 10 1
3 1 14 1
6 1 1 I 1 1 ( 1 1 1 ( 1 1
1 i 1 1 1 1 1
1 797 11
II , 93
1 301
( 232
1 6
( 10 1
3 1 9 1
6 1 1 ( 1 1 3 I i I I
I I I I 1 I
I 572 11
I
II 94
1 406
1 388
1 4 1
10 1
2 1 11 1
8 1 2 1 ( 1 1 ( 1 1 1
1 1 1 1 1 1 1 1 834 1I
95
229
I 170
I I
16 I
1 I 21 I
7 I I I 1 1 I I I I
( I I 2 1 1 1 447 11
96 1 217 1 331 1 3 1 16 1 1 17 I 10 ( I I 3 I 2 ( I ( I I I I 2 I I 1 601 1)
97 1 423 ( 295 1 5 1 21 I 1 20 1 20 1 2 1 3 ( 7 1 2 1 2 1 1 1 1 I i ( I I I 801 1i
98 1 313 ( 254 1 4 1 33 ' 1 14 ( 12 1 1 ( 1 3 1 1 1 1 1 I I I I I I ( I 636 II
99 1 19 i 63 I I I I 5 1 . 1 I I I I 1 1 I I I I I I I I I 89 II
HISTORICAL:COMPARISON OF BUILDING PERMITS
�� .. based on Building Permits Issued. Printed.on 99.04.09 at 36:28
:Current Year Figures to the End of-99.03.31
YEAR
RESIDENTIAL
COMMERCIAL
INDUSTRIAL j.
AGRICULTURAL;
INSTITUTIONAL
GOVERNMENT'
( OUT HYDRO'
:TOTAL it
79
�.. 4,672,000.00 .)
5,981,000.00
4,100,000.00
( 412,000.00
: 87,000.00
( '.15,252,900.00
��..80
4,618,000.00.
832,000.00,
2,505,000.00
.101,000.00
4,291,000.00
:.2,814,000.00
-15,161,000.00
81
-1 5,341,000.00
467,000.00
866,000.00
156,000.00
246,000.00
86,478,000.00
-93,554,000.00
82
6,260,000.00
718,000.00
256,000.00
127,000.00
1,506,000.00
7,466,000.00
( 16,333,.000.00 �I
83
6,561,000.00
1,274,000.00 ,
246,000.00
114,000.00
2,.278,000.00
(
7,281,000.00
17,754,000.00
') 84
13,450,000.00
1,262,000.00
1,885,000.00
: 120,000.00
'445,000.00
'.7,300,000.00
� .-24,462;000.00.;�I
85
29,859,000.00
-1,299,000.00
-786,000.00
100,000:.00
1;719,000:90
-1,330,000.00
630,000.00
� .;35,723,000.00 �I
86
65,010,000.00 {
2,247,000.00
3,071,000.00
184,000.00
839,000.00
1,770,000.00
j 73,1217000.00
87
90,705,000.00
4,619,000.00
4,165,000.00
231,000.00
2,063,000.00
7,995,000.00
:3,095,000.00
112,873,000.00
88
( 137,773,000.00
2,901,000.00
5,627,000.00
160,000.00
) 14,207,000.00
( 1,439,000.00
162,107,000.00
(� 89
148,434,000.00
3,149,000.00
34,157,000.00
.50,000.00
8,224,000.00
6,868,000.00
24,139,000.00
225,021,000.00 �I
90
57,581,350.00
1,526,000.00
2,948,000.00
4,145,000.00
3,678,000.00
430,700.00
70,309,050.00 �I
O 91
65,698,000.00
3,859,300.00 (
1,324,000.00
438,000.00
551,000.00
17,000.00 .)
1,521,500.00
.73,408,800:00 ��..
92
67,186,310.00 I
3,577,750.00
186,000.00 (
412,000.00
1,389,000.00
5,585,000.00
21,413,.500.00
99,749,560.00
�I 93
52,220,000.00 I
5,109,000.00
7,000.00
733,500.00 (
5,183,000.00
428,000.00
705,500.00
64,386,000.00
�) 94
72,461,955.00 I
1,216,700.00
1,836,000.00 (
276,100.00
1,258,500.00
1,975,000.00
1,816,750.00
80,841,005.00 {'
�) 95
91,455,602.25
3,478,800.00 (
551,000.00
584,900.00 (
10,469,000.00
359,000.00
136,500.00
57,034,802.25 �I
96
$6,047,370.00
4,164,405.00
610,000.00
596,500.00
211,500.00
5,083,000.00
951,705.25
67,664,480.25 �I
I� 97
72,334,758.00
16,573,385.87
12,615,000.00 I
698,000.00
17,129,700.00
4,372,388.00
1,677,600.00
125,400,831.87 I'
98
60,673,258.00 (
11,067,876.76
3,146,000.00
438,100.00
8,266,515.00
1,977,761.00 (
281,000.00 (
85,350,510.76 (I
99
10,720,195.00
327,000.00
80,000.00 I
�
61,000.00 �
89,000.00 �
�
15,000,000.00 �
26,277,195.00
ll
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: File #
General Purpose and Administration Committee
Date: Res. #
April 19 1999
Report # FILE #: By-law #
ADMIN.11-99
Subject
Energy Competition Act(Bill 35)
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ADMIN,11-99 be received;
2. THAT Council endorse the principle of amalgamation of the five municipal
utilities of Pickering, Ajax, Uxbridge, Brock and Clarington;
3. THAT the Chief Administrative Officer and appropriate staff be authorized to
undertake all necessary action to finalize the amalgamation and the shareholder
agreement: and
4. THAT Clarington Hydro Electric Commission, the Town of Ajax, Pickering,
Brock and Uxbridge, and their respective Hydro Electric Commissions be advised
of Council's decision.
REPORT
1. BACKGROUND
1.1 The new competitive structure for Ontario's electric utilities has been created by
the Energy Competition Act(Bill 35) passed in October 1998. Bill 35 contains
numerous new rules and regulations governing the entire electricity business
operation, including changes to Ontario Hydro and Municipal Electric Utilities.
1201
ADMIN.11-99
This restructuring of Ontario's electricity industry and deregulation to allow open
competition in the generation and sales of electricity are causes of concern to all
local municipal utilities and municipalities.
1.2 In Clarington, our local utility has joined force with the hydro commissions of
Ajax, Pickering, Uxbridge and Brock to jointly examine the ramifications of Bill
35 and to explore and assess options available to deal with the massive changes in
the electricity business. A Hydro Commission Steering Committee was formed
for this purpose and a Report entitled"Bill 35 —Strategic Option Assessment for
Municipal Utilities" was presented to municipal staff and councillors in December
1998.
1.3 The Steering Committee recommended that the five utilities be merged and be
incorporated as a new company to continue the electricity business, and requested
the five municipal councils to endorse the merger.
1.4 In January 1999, a shareholder agreement was drafted by the law firm of Borden
& Elliot on behalf of the Steering Committee, and was submitted to the five local
municipalities for comment. The Chief Administrative Officer, the Treasurer and
the municipal solicitor have been involved in the review and comment on the
draft shareholder agreement. The highlights of the shareholder agreement will be
elaborated on later in this report.
2. PURPOSE
The purpose of this report is:
a) to assist Council to understand the ramifications of Bill 35 as it pertains to
the Municipality of Clarington, and to
b) to evaluate the options available to Council, including the merger option
as proposed by the Hydro Commission Steering Committee.
3. HIGHLIGHTS OF BILL 35 (ENERGY COMPETITION ACT)
3.1 Bill 35 (Energy Competition Act) contains many changes, including:
• The "break-up" of Ontario Hydro
• A new mandate and expanded power for the Ontario Energy Board
• Repayment of Ontario Hydro's debt
• Restructuring of local electrical utilities.
3.2 The purpose here is not to elaborate on all the changes made under Bill 35 but to
focus on the implications resulting from the changes arising from the restructuring
of local electricity utilities. To assist in the understanding of the changes, the
1202
ADMIN.11-99 ;
following table provides a synopsis of the key changes in the municipal electricity
regulatory regimes as related to Clarington:
Key elements Previous regulation/legislation Energy Competition Act
Corporate Municipal Utility Commission under Corporation under the
entity/governance the Public Utilities Act governed by Ontario Business
elected commissioners Corporation Act governed
by Council appointed Board
of Directors, PUC ceases by
November 7, 2000
Subsidiaries Not permitted Permitted including
separate companies for wire
and for retail business
Regulator Ontario Hydro Ontario Energy Board
(O.E.B.)
Shareholder Not applicable Municipality as shareholder
Customer supply ' Monopoly of service area Open competition, customer
(Retail business) can choose supplier, or
"default" to existing
supplier
Amalgamation Not permitted Encourage to amalgamate
with other Municipal
utilities
Expansion of Subject to Ontario Hydro approval Permissible subject to
services and O.E.B. approval
disposition of
assets
Taxation Exempted Payment-in-lieu of tax
4. WHAT ARE THE CHOICES?
Faced with massive restructuring in the electricity business and changes in
legislative requirements, municipalities must make a number of important
decisions well in advance of the sunset date of November 7, 2000. There are not
a lot of options at each decision point. Nevertheless, all available options must be
evaluated thoroughly and assessed for their implications. Attachment#1 is a
summary flow diagram illustrating the various decision points which the
Municipality has to make in a sequential manner. The purpose of this report is to
focus on the first two decision points which should be made by Council as soon as
possible.
1203
ADMIN.11-99 4
4.1 Decision point#1 —should the Municipality of Clarington continue to be in the
electricity business?
Many municipalities are currently struggling with this major decision step. On
one hand, continuing operations, at least as a"pole and wire," distributor of
electricity, will likely seem to be the most natural resolution of our current
operation. After all, Clarington Hydro already owns the distribution system
infrastructure and since this part of electric business will remain a monopoly, it
might be expected to face fewer changes. However, in the retail end of business,
stiff competition is expected from GenCo (previously Ontario Hydro), other big
energy suppliers such as Enbridge Corp. or even a neighbouring municipal utility
company. This new competitive environment may prove to be unfeasible for
smaller municipal utility companies that don't have the necessary volume to
operate profitably or the expertise in marketing and retailing to compete against
the established and proven record of the bigger companies for market share
customers.
If the Municipality chooses to sell its electricity business, Council must carefully
weigh the implications of such a move. Particularly, many existing customers
may wish to continue to rely on the municipality to supply them electricity despite
the fact that they have the option to sign up with new suppliers. Their choice to
stay with the municipal utility company could be motivated by many factors such
as reliability of services, customer service or simply loyalty. Clarington Hydro
runs a very successful operation that many local customers rely on and will
continue to reply on for electricity services. Abandoning these customers by
selling may not be advisable at this time.
Should the municipality decide to sell, there is a concern that it may not be getting
value for its assets, since no one at this time really knows what the market value
of these new municipal utility companies are. In this case, a more cautious
approach is preferred by taking a wait-and-see attitude to find out what other
municipal utilities are getting for their assets. In addition, the Ministry of Finance
has indicated that the sale of the municipal utility to another corporation is subject
to a 33% transfer tax. This is a major disincentive for Clarington to consider the
sell option at this time. Based on the above observations, it appears advisable for
the Municipality to stay in the electricity business, at least for now, to enable us to
go to the next decision point of whether amalgamation is a viable option.
4.2.1 Decision Point#2 — Should we merge with other municipal utilities?
Many municipalities, particularly the larger ones, have retained consultants to
advise them on those issues arising out of Bill 35. Clarington Hydro
Commission, in conjunction with the utilities of Ajax, Pickering, Brock and
Uxbridge, have retained Price Waterhouse Coopers, which released its Report in
December 1998.
1204
5
ADMIN.11-99
The Report exa
mined various alternate electric distribution utility strategies,a and
assessment of value and risk re it concluded thatt amalgamation Report appears to be a no
.specific recommendations,but
preferred alternative, given the fact that new competitive environment in the
city marketplace would place all small municipal utiClarin ton will b substantially
electri y
disadvantaged position. Staff is cognizant of the fact amalgamation and would have to solely rely
minority shareholder of the proposed to look after
on the Board of Directors of the new amalg trol sdnotlunjustified.yHowever,to
its financial interest. This fear of losing control
could run the risk of losing
"go it alone" and to compete with large core Tiers, etc. This could
customers,inability to absorb price fluctuation
ine s failure. Therefore, it is staff's
very well be a recipe subsequent business
opinion that we should at least give amalgamation a serious look.
1
4. SHAREHOLDERS AGREEMENT
1
In order to allow municipal staff to assess the implications ° was drafted by
option, a shareholder en&Ell Elliott under the ausppartner
ce of the Utility Steering agreem
the law firm of Borden
C
ommittee. During the last few months, municipal stafof the sh solicitor
here
participated with our partners m working out the details
agreement.
Highlights of the draft shareholders agreement including the latest revisions
thereto are:
larin e new"HoldCo." company, holding
• C ton will be a shareholder of th
g
approximately 15% of the total share.
The business of"HOLDCO" will include distributing, otereenergy product.
electricity and include distributing and retailing gas or roducts r sated to
Business could include generation, other services and p
energy and telecommunication areas.
Service level to be at least equivalent to the existing levels in each of the
predecessor utility service area.
The initial Board of birectors shall consist of 25 edirectors,with eft term of the
office
®
existing Commissioners of the predecessor utilities with
ending December 31 2000.
After.December 31,2000,the new Board will consist of 14 Dlqualifications of minated by Council. The
1 ® Directors from Clarington to be spelled out in the Agreement, and carry a 3-yea'
the new Board members are p
term of office.
ge and supervise the business affairs of the
The Board of Directors will mana
HOLDCO to be guided by simple majority vote.
f the votes cast in
• Decisions of the shareholders will be based on two-thirds s the equity interest
respect of any issue with the number of votes reflect
of each shareholder.
1205
ADMIN. 1199 6
• A "hold" period of two years to prevent any shareholder from selling its share
in order to allow the new business to establish.
• No one shareholder can sell its share to a competitor to ensure sensitive
business information stay within the company. Each shareholder can sell its
share to other shareholders, subject to certain conditions including the two-
year "hold" restriction.
The above represents the highlights of the draft shareholder agreement. For
details of the draft agreement, Council should refer to copy of the draft
agreement, which was forwarded to each member previously. The Municipal
solicitor and staff have reviewed the draft shareholder's agreement and are
satisfied that the Municipality of Clarington's interests are accounted for.
5. CONCLUSION
At the time of writing of this report, it is not clear if and when the other partner
municipalities will endorse the merger. Should any one of the larger partners
decide not to merge, the option is always available to the Municipality of
Clarington to "go it alone" by incorporating its own electricity company. In that
case, the Municipality will become the sole shareholder of the new company and
can decide at some future date either to sell or to stay in the electricity business.
In the meantime, staff will work towards finalizing the amalgamation in
consultation with the Clarington utility staff and we will report back should the
merger fail to materialize.
Respectfully submitted,
') r ,-c-�-
Franklin Wu,
Chief Administrative Officer
Att.
FW:nof
1206
Decision Roadmap
forthe
Municipality f Clarington
To Continue
Yes To Provide No
Electricity ?
I
Option 2
Option 1 O
p Option 3 I.
Merge with Other Do it Alone, p
Get Out of
Municipalities Distribution Electric Business
and Retail
ffSh Holde r Pre—Incorporation Assets
ment —Conduct name searches
—Appoint Directors
—Determine Value of Assets
I
I
7Pre—Incorporation Assets Incorporate and
—Conduct name 'searc
he
s _
Transfer By—laws Before
Y
—Appoint :Directors November 7 2000
—Determine Value of Assets ,
I— - T
Incorporate and
Transfer By-.laws Before Negotiations With Buyers
November 7, 2000
Receive Approval From
EB
Obtain Licence for Retail
Sell Distribution Assets
Distribute Electricity
and Provide 'Service
1207