HomeMy WebLinkAbout03/29/1999 MUNICIPALITY OF
arington
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ONTARIO
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: MARCH 29, 1999
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
(a) Minutes of a Regular Meeting of March 22, 1999 301
4. DELEGATIONS
(a) Ron Strike and George Khouri, Clarin g ton Board of Trade
c/o 40 Temperance Street, Bowmanville, L1C 3A6 -
Report ADMIN-9-99 '
5. PUBLIC MEETING
(a) Rezoning and Site Plan Applications, Part Lot 29
Concession 2, Former Township of Clarke
REPORT PD-28-99 - ROBERT AND HELEN SHERMAN 501
6. PLANNING AND DEVELOPMENT DEPARTMENT
(a) PD-28-99 - Rezoning and Site Plan Applications
Robert and Helen Sherman, Part
Lot 29, Concession 2, Former Township
of Clarke, 684 Regional Road 17 601
(b) PD-29-99 - Durham Planning System Review
Phase 1 Report 608
(c) PD-30-99 - Annual Report on Apartments-In-Houses 656
(d) PD-31-99 - Part Lot Control, 963639 Ontario Limited
Part Lot 31, Concession 3, Former
Township of Darlington, Lots 1 - 34
All Inclusive on 40M-1954 662
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET • BOWMANVILLE -ONTARIO • L1C 3A6 • (905) 623-3379 • FAX 623-4169 RECYCLED PAPER
G.P.& A. Agenda - 2 - March 29, 1999
7. CLERK'S DEPARTMENT
No Reports
8. TREASURY DEPARTMENT
(a) TR-14-99 - Fire Department — Dispatch Software 801
9. FIRE DEPARTMENT
No Report
10. COMMUNITY SERVICES DEPARTMENT
(a) CS-06-99 - 1999 Municipal Grants 1001
11. PUBLIC WORKS DEPARTMENT
(a) WD-16-99 - Highland Gardens Subdivision, Phase 3
Plan 40M-1780, Courtice, 'Certificate
of Acceptance' and 'Assumption By-law'
Final Works Including Roads and Other
Related Works 1101
(b) WD-17-99 - Courtice Crossing Subdivision, Phase 3
Plan 40M-1815, Courtice, 'Certificate
of Acceptance' and 'Assumption By-law'
Final Works Including Roads and Other
Related Works 1106
(c) WD-18-99 - Fieldstone Subdivision, Phases 3B and 4
Plans 40M-1761 (Part of) and 40M-1820
Courtice, 'Certificate of Acceptance' and
'Assumption By-law' Final Works
Including Roads and Other Related
Works 1111
12. ADMINISTRATION
(a) ADMIN-6-99 - Confidential Report re: Property Matter
(b) ADMIN-9-99 - Clarington Board of Trade Agreement 1201
13. UNFINISHED BUSINESS
G.P.& A. Agenda - 3 - March 29, 1999
14. OTHER BUSINESS
(a) Correspondence dated March 15, 1999, from Heather Farquhar
Secretary, Liberty Pentecostal Church regarding Canada Day
Fireworks Display 1401
15. ADJOURNMENT
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee March 22, 1999
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
March 22, 1999 at 9:30 a.m., in the Council
Chambers.
ROLL CALL
Present Were: Mayor D. Hamre
Councillor J. Mutton
Councillor M.Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C.Trim
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Councillor T. Young
Also Present: Chief Administrative Officer, F. Wu
Director of Community Services,J.Caruana
Acting Director of Planning and Development, D. Crome
Fire Chief, M. Creighton
Treasurer, M. Marano
Director of Public Works, S. Vokes
Deputy Clerk, M. Knight Stanley
Mayor Hamre chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Rowe indicated that she would be disclosing a pecuniary interest with
respect to Report WD-14-99.
MINUTES
iResolution#GPA-102-99
Moved by Councillor Schell,seconded by Councillor Trim
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on March 1, 1999,be approved.
"CARRIED"
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PRESENTATION
(a) W.D. Armstrong,and H. Kitchen, Kitchen and Armstrong, 1248 Keewatin
Boulevard,Peterborough,K9H 6X3-were scheduled to appear at 10:30 a.m. See
page 9.
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301
G.P. &A. Minutes -2 - March 22, 1999
Councillor Novak chaired this portion of the meeting.
PLANNING AND DEVELOPMENT DEPARTMENT
Paula Lishman Resolution#GPA-103-99
International Ltd.
D14.DEV.97.058 Moved by Councillor Schell, seconded by Councillor Young
THAT Report PD-23-99 be received;
THAT Council provide direction regarding the Municipality's participation at the
scheduled pre-hearing conference on the appeals of the Planning approvals for the
applications submitted by Paula Lishman International Ltd.
"SEE FOLLOWING MOTIONS"
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Resolution#GPA-104-99
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Moved by Councillor Mutton,seconded by Mayor Hamre
THAT the foregoing Resolution 4GPA-103-99 be amended by replacing the second
paragraph with the following wording:
"THAT staff and the Municipal Solicitor be authorized to appear before the Ontario
Municipal Board at the April 14, 1999 pre-hearing conference and any subsequent
Hearing of the Board in support of Council's decisions with respect to the various
applications."
"SEE FOLLOWING MOTION"
Resolution#GPA-105-99
Moved by Mayor Hamre,seconded by Councillor Schell
THAT Report PD-23-99 be referred to the end of the agenda to be considered at a
"closed"meeting concerning the legal issues.
"CARRIED"
Committee of Resolution#GPA-106-99
Adjustment
February 25, 1999 Moved by Councillor Trim,seconded by Councillor Young
D13.CO
THAT Report PD-24-99 be received;
THAT Council concur with the decisions of the Committee of Adjustment made
February 25, 1999, for Applications A98/059, A99/002,A99/003 and A99/005;and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for Applications A98/059, A99/002
and A99/003 in the event of an appeal.
"CARRIED"
302
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G.P. &A. Minutes - 3 - March 22, 1999
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Certificate of Resolution#GPA-107-99
Release, Fridel Ltd.
D12.18T.92010 Moved by Councillor Rowe, seconded by Councillor Schell
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THAT Report PD-25-99 be received,
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THAT pursuant to the provisions of Paragraph 5.26 of the Subdivision Agreement
between the Municipality and Fridel Limited,the Municipality has no objection to
the issuance of the"Certificate of Release";
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THAT the Mayor and Clerk be authorized by by-law to execute, on behalf of the
Municipality of Clarington,the"Certificate of Release";and
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THAT Fridel Limited be advised of Council's decision.
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"CARRIED"
Certificate of Resolution#GPA-108-99
Release, Lord
Elgin Building Moved by Councillor Schell,seconded by Councillor Rowe
Corporation
D12.18T.86069 THAT Report PD-26-99 be received;
THAT pursuant to the provisions of Paragraph 5.26 of the Subdivision Agreement
between the Municipality and Lord Elgin Building Corporation,the Municipality
has no objection to the issuance of the"Certificate of Release";
THAT the Mayor and Clerk be authorized by by-law to execute,on behalf of the
Municipality of Clarington,the"Certificate of Release"; and
THAT Lord Elgin Building Corp. be advised of Council's decision.
"CARRIED"
Removal of Resolution#GPA-109-99
Holding,Colvin
D14.ZBA.99.004 Moved by Councillor Schell,seconded by Councillor Young
THAT Report PD-27-99 be received;
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THAT Rezoning Application ZBA 99-004 submitted by George Pollitt on behalf of
Leslie and Evelyn Colvin requesting the removal of the"Holding(H)"symbol from
the subject lands be approved;
THAT the amending By-law attached to Report PD-27-99 be forwarded to Council
for approval;
THAT a copy of Report PD-27-99 and the amending By-law be forwarded to the
Region of Durham Planning Department;and
THAT all interested parties listed in Report PD-27-99 and any delegations be
advised of Council's decision. j
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"CARRIED"
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303 j
G.P. &A. Minutes -4- March 22, 1999
Councillor Trim chaired this portion of the meeting,
CLERKS DEPARTMENT
Animal Services Resolution#GPA-t 10-99
Report for
February 1999 Moved by Councillor Mutton,seconded by Councillor Schell
P 14.M0
THAT Report CD-12-99 be received for information; and
THAT a copy of Report CD-12-99 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
"CARRIED"
Parking Report Resolution#GPA-1 11-99
for February 1999
T02.MO Moved by Councillor Novak,seconded by Councillor Rowe
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THAT Report CD-13-99 be received for information; and
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THAT a copy of Report CD-13-99 be forwarded to the Bowmanville Business
Centre for their information.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
Traffic Sign Resolution#GPA-112-99
Requirements
F18.QU Moved by Councillor Young,seconded by Councillor Schell
THAT Report TR-9-99 be received;
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THAT Scugog Signs,Nestleton,Ontario with an approximate total bid amount of
$24,500.00 for Part A, for the Municipality of Clarington's requirements, being the
lowest responsible bidder meeting all terms,conditions and specifications of Co-
operative Tender CL99-1,be awarded Part"A"to supply and deliver the 1999
Traffic and Street Sign requirements to the Municipality of Clarington;
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THAT Scugog Signs,Nestleton,Ontario with an approximate total bid amount of
$7,600.00 for Part B,for the Municipality of Clarington's requirements, being the
lowest responsible bidder meeting all terms, conditions and specifications of Co-
operative Tender CL99-1,be awarded Part"B"to supply and deliver the 1999
Traffic and Street Sign Hardware requirements to the Municipality of Clarington;
THAT, pending satisfactory pricing and service and subject to the agreement of the
co-operative participants,the contract awards for Part"A"and"B"be extended for
a second and third year; and
THAT the funds extended be drawn from the respective years budget allocation for
Traffic and Street Signs.
"CARRIED"
304
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G.P. &A. Minutes 5 - March 22. 1999
TREASURY DEPARTMENT CONT'D
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Balcony Replacement Resolution#GPA-113-99
Bowmanville
Museum Moved by Councillor Schell,seconded by Councillor Novak
F18.QU
THAT Report TR-10-99 be received;
THAT Rick Potter Services,Cobourg,Ontario,with a bid in the amount of
$23,433.00,being the lowest responsible bidder meeting all terms, conditions and
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specifications of Quotation Q98-12,Balcony Replacement, Bowmanville Museum;
THAT funds required, in the amount of$18,500.00 be provided from the funds
carried over from the 1998 Capital Budget, Account#7029-00000-0501;and
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THAT the additional funding, in the amount of$7,500.00($4,933.00 balance of
tender plus consulting costs)be provided from the Building Improvement and
Reserve Account 32900-00025-0000.
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"CARRIED"
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Salary Disclosure Resolution#GPA-114-99
Act
Moved by Councillor Young,seconded by Councillor Rowe
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THAT Report TR-11-99 be received for information.
"CARRIED"
Community Resolution#GPA-115-99
Services Recreation
Software Moved by Mayor Hamre,seconded by Councillor Rowe
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THAT Report TR-12-99 be received;
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THAT Escom Software Services Ltd., Burnaby, British Columbia, be awarded the
contract for the supply and installation of recreation software, in the amount of
$52,556.26($49,118.00 plus G.S.T.), as required by the Community Services
Department;
THAT funds in the amount of$30,000.00 be provided for from Account Number
7009-00000-0502 as carried over from the 1998 Computer Services Capital budget;
(' THAT the funds required to provide for training and hardware of$27,051.26 be
drawn from Working Funds Reserve Account Number 2900-00001-0000;
THAT the annual maintenance fee in the approximate amount of$6,805.00,plus
G.S.T. and approximately$7,000.00 for additional hardware requirements be
provided for in the 1999 Computer Services budget;
THAT the contract with Bell Canada(Teletech Leasing)for the replacement of the
existing telephone system be increased by approximately$4,300.00 in order to
accommodate touch tone registration;and
305
G.P. & A. Minutes - 6 - March 22, 1999
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TREASURY DEPARTMENT CONT'D
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THAT the agreement attached to Report TR-12-99(authorized by By-law 498-170
approved November 23, 1998)be executed.
"CARRIED"
Early Tender Resolution#GPA-1 16-99
Calls
F18.QU Moved by Councillor Trim, seconded by Councillor Young
THAT Report TR-13-99 be received; and
THAT staff be authorized to advertise and issue tenders in advance of the 1999
Capital Budget approval for the requirements identified in the body of Report
TR-13-99.
"CARRIED"
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Councillor Schell chaired this portion of the meeting.
FIRE DEPARTMENT
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Monthly Fire Resolution#GPA-1 17-99
Report February
1999 Moved by Councillor Mutton,seconded by Councillor Novak
CII.FD
THAT Report FD-6-99 be received for information.
"CARRIED"
Canatex 3 Exercise Resolution 9GPA-118-99
April 27,28 and 29
1999 Moved by Councillor Novak, seconded by Councillor Rowe
P16.FI
THAT Report FD-7-99 be received for information.
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"CARRIED"
COMMUNITY SERVICES DEPARTMENT
There were no reports considered under this section of the agenda.
Councillor Young chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
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Councillor Rowe indicated a disclosure of pecuniary interest with respect to Report
WD-14-99; vacated her chair and refrained from discussion and voting on the
subject matter. Councillor Rowe's spouse is a partner of Clinic Buildings which is
referenced in the report.
396
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G.P. &A. Minutes - 7- March 22. 1999
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PUBLIC WORKS DEPARTMENT CONT'D
Monthly Building Resolution 4GPA-119-99
Report for
February, 1999 Moved by Councillor Schell, seconded by Councillor Novak
P10.MO
THAT Report WD-14-99 be received for information.
"CARRIED"
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Certificate of Resolution#GPA-120-99
Acceptance
Northeast Moved by Councillor Mutton,seconded by Councillor Schell
Bowmanville
D12.CE THAT Report WD-15-99 be received;
THAT the Director of Public Works be authorized to issue a `Certificate of
Acceptance' for the Tributary Stormwater Management Works,exclusive of the
Soper Creek Erosion Works, constructed under Plan 10M-840.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
ADMINISTRATION
There were no reports considered under this section of the agenda.
UNFINISHED BUSINESS
There were no items considered under this section of the agenda.
OTHER BUSINESS
Greater Resolution #GPA-121-99
Toronto Services
Board Moved by Councillor Trim, seconded by Councillor Schell
THAT Councillor Mutton be appointed as an alternate to Mayor Hamre to the
Greater Toronto Services Board.
"SEE FOLLOWING MOTION"
Resolution#GPA-122-99
Moved by Councillor Young, seconded by Councillor Novak
THAT the appointment of an alternate to Mayor Hamre to sit on the Greater
Toronto Services Board be tabled to the Council Meeting scheduled for
April 12, 1999.
"CARRIED"
307
G.P. & A. Minutes - 8 - March 22, 1999
OTHER BUSINESS CONT'D
Clarington Resolution#GPA-123-99
Municipal Flag
Moved by Councillor Trim,seconded by Councillor Mutton
THAT Clarington Municipal Flags be purchased and given to the various hall
boards in the Municipality prior to the summer recess of Council.
"CARRIED"
Resolution#GPA-124-99 j
Moved by Councillor Young,seconded by Councillor Mutton
THAT the meeting be"closed"to discuss legal issues contained in Report
PD-23-99.
"CARRIED"
Report PD-23-99 Resolution#GPA-125-99
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Moved by Councillor Schell,seconded by Councillor Young
THAT Report PD-23-99 be received;
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THAT Council provide direction regarding the Municipality's participation at the
scheduled pre-hearing conference on the appeals of the Planning approvals for the
applications submitted by Paula Lishman International Ltd.
"SEE FOLLOWING MOTION"
Resolution#GPA-126-99
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Moved by Councillor Mutton, seconded by Councillor Rowe
THAT the foregoing Resolution#GPA-125-99 be amended by replacing the second
paragraph with the following wording:
"THAT staff and the Municipal Solicitor be authorized to appear before the Ontario
Municipal Board at the April 14, 1999 pre-hearing conference and any subsequent
hearing of the Board in support of Council's decision with respect to the Clarington
Official Plan Amendment#9."
"CARRIED"
The foregoing Resolution#GPA-125-99 was then put to a vote and"CARRIED AS
AMENDED".
Resolution#GPA-127-99
Moved by Councillor Young,seconded by Councillor Schell
THAT the Committee recess for 15 minutes.
"CARRIED"
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G.P. &A. Minutes -9- March 22, 1999
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OTHER BUSINESS CONT'D
The meeting reconvened at 10:50 a.m.
Presentation Messrs. W.D.Armstrong and Harry Kitchen, Kitchen and Armstrong made a
by Kitchen and presentation for Members of the Committee pertaining to the Governance Issues.
Armstrong Doug Armstrong advised that Kitchen and Armstrong were engaged by the Region
of Durham to assist the Regional Governance Committee with their process. The
financial impact on the ratepayer has been the driving focus of the exercise. With
an overhead projector he displayed two scenarios pertaining to reducing costs
regarding road systems in Hastings and in Simcoe. In both scenarios the greatest
cost efficiencies were achieved at the upper tier level. Mr.Armstrong stated that he
is still waiting for information to be provided by some municipalities.
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Resolution#GPA-128-99
Moved by Councillor Mutton,seconded by Councillor Trim
THAT the Municipality of Clarington support in principle the establishment of the
Regional Governance Committee;and
THAT the Regional Municipality of Durham be advised.
"SEE FOLLOWING MOTION"
Resolution#GPA-129-99
Moved by Councillor Young,seconded by Councillor Novak
THAT the issue of the Regional Governance Committee be referred to Council.
"MOTION LOST"
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The foregoing Resolution#GPA-128-99 was then put to a vote and"CARRIED".
ADJOURNMENT
Resolution#GPA-130-99
Moved by Councillor Young,seconded by Councillor Rowe
THAT the meeting adjourn at 11:15 a.m.
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"CARRIED"
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MAYOR
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DEPUTY CLERK
REPORT: PD-28-99
Robert & Helen Sherman
DN:SHERYN
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
NOTICE OF PUBLIC MEETING
TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting t,
consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act.
The proposed zoning by-law amendment submitted by Robert and Helen Sherman would change the zone categor
on a 2.30 hectare parcel of land located in Part Lot 29, Concession 2, former Township of Clarke (as shown on th(
reverse) from "Agricultural Exception (A-1) Zone" and "Environmental Protection (EP) Zone" to appropriate zones t(
permit a place of worship with ancillary uses.
The lands in question are also subject to the following application: Site Plan Approval (SPA 99-009).
ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or i
opposition to the proposal. Please note that the time listed below reflects the time at which the General Purpose an(
Administration Committee Meeting commences, not necessarily when this item will be considered.
DATE: MONDAY, MARCH 29 1999
TIME: 9:30 A.M.
PLACE: Council Chambers, Municipal Administrative Centre,
40 Temperance St., Bowmanville, Ontario
IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of the propose(
zoning by-law does not make oral submissions at a public meeting or make written submissions to the Municipality c
Clarington before the proposed Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of th(
appeal.
ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m
(8:00 a.m. to 4:00 p.m. for the months of July and August) at the Planning Department, 40 Temperance Streei
Bowmanville, Ontario or by calling Richard Holy at (905) 623-3379.
DATED AT THE MUNICIPALITY
OF CLARI N
THI&11'2 OF FEBRUARY 1999
ti7_� '
Patti rrie, C
Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario L1C 3A6
PLANNING FILES: ZBA 99-006
SPA 99-009
CLERK'S FILE: D14.ZBA 99-006
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SUBJECT SITE
LOT 3 0 LOT 29 LOT
CONCESSION ROAD 3
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NEWCASTLE VILLAGE ZBA. 99-006
KEY MAP SPA. 99-009
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DN: PD-28-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
PUBLIC MEETING
Meeting: General Purpose and Administration Committee File #
Date: Monday, March 29, 1999 Res. #
Report #: PD-28-99 FILE #: ZBA 99-006 By-law #
and SPA 99-009
Subject: REZONING AND SITE PLAN APPROVAL APPLICATIONS
APPLICANT: ROBERT AND HELEN SHERMAN
PART LOT 29, CONCESSION 2, FORMER TOWNSHIP OF CLARKE
684 REGIONAL ROAD 17
FILE NO.: ZBA 99-006; SPA 99-009
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1 . THAT Report PD-28-99 be received;
2. THAT the rezoning application submitted by Newcastle Fellowship Baptist Church
on behalf of Robert and Helen Sherman be referred back to Staff for further
processing and preparation of a subsequent report pending receipt of all outstanding
comments; and,
3. THAT all interested parties listed in this report and any delegation be advised of
Council's decision.
1. APPLICATION
1 .1 Applicant: Robert and Helen Sherman
1.2 Agent: Newcastle Fellowship Baptist Church
1 .3 Rezoning: To rezone the subject lands from "Agricultural (A) Zone" and
"Environmental Protection (EP) Zone" to permit the
development of a place of worship with ancillary uses.
1 .4 Site Area: 2.30 hectares (5.68 acres)
601
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REPORT NO.: PD-28-99 PAGE 2
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2. LOCATION
2.1 The subject lands are located at 684 Regional Road 17 on the west side of the road.
The applicant's land holdings total 2.30 hectares (5.68 ac). The property is located
in Part Lot 29, Concession 2, in the former Township of Clarke.
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3. BACKGROUND
3.1 On February 15, 1999, Newcastle Fellowship Baptist Church, on behalf of Robert
and Helen Sherman, submitted rezoning and site plan approval applications to the
Municipality of Clarington. The applicant proposes to develop a place of worship
with ancillary uses on a 2.30 ha property. This property is located north of the
developed portion of Newcastle Village. The church would relocate from their
current facility at396 Mill Street North in Newcastle Village.
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3.2 The applicant had previously filed a rezoning application in 1996 (DEV 96-009) on j
behalf of Stephen Holliday for a proposed site located approximately 1 km north of
the current site. For various reasons, the applicant decided to close that file and
proceed with this location.
4. EXISTING AND SURROUNDING USES
4.1 Existing Uses: Vacant land
4.2 Surrounding Uses: East - Rural Residential and Agricultural
North - Rural Residential
West - Wooded Area
South - Rural Residential
5. OFFICIAL PLAN POLICIES
5.1 The lands are designated "Living Area" within the Durham Region Official Plan. A
place of worship is permitted within this designation. The application conforms to
the policies.
602
REPORT NO.: PD-28-99 PAGE 3
5.2 Within the Clarington Official Plan, the subject lands are designated "Future Urban
Residential". A place of worship is permitted within an urban residential
designation.
The rezoning application (DEV 96-009) was previously submitted before the Official
Plan was approved. Although that application was not approved, it has been the
Church's intention to proceed with an application. As a result, this proposal is
deemed to conform with the Official Plan.
6. ZONING BY-LAW CONFORMITY
6.1 The subject lands are currently zoned "Agricultural (A)". As the proposed use is not
permitted, the applicant has submitted a rezoning application for consideration.
6.2 The rear portion of the property contains lands associated with the Foster Creek
which are zoned "Environmental Protection (EP)". No development will occur in
this area.
7. PUBLIC NOTICE AND SUBMISSION
7.1 Public Notice was given by mail to each landowner within 120 metres of the
subject site and a Public Meeting Notice sign was installed on the lands.
7.2 As of the writing of this report, no telephone inquiries or written submissions have
been received.
8. AGENCY COMMENTS
8.1 As drawings for the application have only recently been received, no agency
comments are available.
603
REPORT NO.: PD-28-99 PAGE 4
8.2 The application was circulated to the following agencies for comment:
• Clarington Public Works including the Parks and Building Divisions
• Clarington Fire Department
• Durham Region Planning Department
• Durham Region Public Works Department
• Durham Region Health Unit
• Ganaraska Region Conservation Authority
• Ministry of Transportation
y
9. COMMENT AND CONCLUSIONS
9.1 It has been determined that the proposed development is in excess of 50 metres
from the top-of-bank of the stream located at the western extent of the property. An
environmental impact study under Section 4.3.8 of the Clarington Official Plan is '
not required.
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9.2 As the purpose of this report is to satisfy the requirements for the Public Meeting
under the Planning Act, and taking into consideration all of the comments received,
it is respectfully requested that this report be referred back to Staff for further
processing and the preparation of a subsequent report.
604
REPORT NO.: PD-28-99 PAGE 5
Respectfully submitted, Reviewed by,
4Dai . Crome,�M-C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.
Acting Director of Planning & Development Chief Administrative Officer.
RH*DC*LT*df
10 March 1999
Attachment #1 - Key Map
Attachment #2 - Proposed Site Plan
Interested parties to be notified of Council and Committee's decision:
Robert and Helen Sherman
394 Glenmar Avenue
OSHAWA, Ontario
L1 J 3J8
Rev. Ronn Young
Newcastle Fellowship Baptist Church
396 Mill Street
NEWCASTLE, Ontario
L1B 1J3
605
ATTACHMENT #1
SUBJECT SITE
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LOT 30 LOT 29 LOT 2
CONCESSION ROAD 3 I
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NEWCASTLE VILLAGE ZBA. 99-006
KEY MAP SPA. 99-009
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ATTACHMENT #2
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DN: PD-29-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, March 29, 1999 Res. #
Report #: PD-29-99 File #: PLN 1.1.7 By-law #
Subject: DURHAM PLANNING SYSTEM REVIEW: PHASE 1 REPORT
FILE NO.: PLN 1.1.7
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1 . THAT Report PD-29-99 and the Durham Planning System Review: Phase 1 Report
be received;
2. THAT the recommendations contained within the Durham Planning System Review:
Phase 1 Report be endorsed; ,
3. THAT the Municipality of Clarington indicate to the Region of Durham that it is a
"willing host" for the delegation of authority to approve plans of
subdivision/condominium;
4. THAT the Region of Durham, the local area municipalities within Durham Region,
the Urban Development Institute and the Durham Home Builders be advised of
Council's decision.
1. In 1998, Planning Directors within the Region of Durham initiated a comprehensive
process to review the current planning system in Durham. The review team, with
the assistance of an outside facilitator, examined opportunities to improve the
planning process, particularly in areas of overlap of service delivery. Decisions
were based on the analysis, judgements and consensus of the review team. The
goals established by the review team are to:
• create an adaptive planning system
• streamline the planning system
• design a flexible, continuously improving planning system.
608
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REPORT PD-29-99 PAGE 2
i
2. Within two broad categories, five planning service areas were identified as
providing the best opportunity for system improvement:
a) Planning Approval Processes
• official plan amendments; and
• subdivision of lands.
b) Policy and Research
• data collection and analysis;
• studies; and
• policy formulation
�I
3. The attached report "Durham Planning System Review: Phase 1 Report" examines
the planning approval process. Various types of planning applications were
examined for either exemption from or delegation of the Region's statutory approval
powers and for improvements to the current process. The recommended actions are
contained in Section 7 of the Report. In summary, the recommendations provide
for:
i) enhancements to the processing of Regional Official Plan Amendments
should be examined;
ii) Local Official Plan Amendments should be exempted from Regional
approval in accordance with guidelines to be established;
iii) consents should be retained with the Regional Land Division Committee but
opportunities should be examined for enhancing the current processes;
iv) the approval function for Part Lot Control should be delegated to local
municipalities; and
v) the approval function of plans of subdivision and condominium should be
delegated to "willing host" local municipalities.
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REPORT PD-29-99 PAGE 3
4. If this framework is approved by the Councils of the Region and local
municipalities, planning staff from all municipalities would work through the
balance of 1999 to develop procedures, guidelines and train their staff to assume
these new responsibilities.
5. Phase 1 of the Review also identified areas of Data Collection, Studies and Policy
Formation as areas of overlap and duplication that could be enhanced through
changes to the planning system. However, these areas require more time,
additional input from stakeholders and the involvement of other staff resources.
These issues will be addressed in Phase 2 of the Review.
6. The delegation of the subdivision approval powers was requested by a number of
municipalities within the Region prior to the initiation of this Review. The concept
of the "willing host' was established in recognition of the varying planning staff
resources available to local municipalities. The three northern municipalities do not
wish to assume this additional responsibility. Many of the Lakeshore municipalities
west of Clarington wish to assume subdivision approval as soon as possible.
It is recommended that Clarington indicate that it is a "willing host' to assume
subdivision approval powers. However, given staff resources and other priorities,
such as the zoning by-law review and the implementation of the MAP development
tracking system, it is recommended that delegation not proceed immediately. At
such time as the Director of Planning and Development determines staff are ready
to assume this delegated function, a report will be forwarded to Council for
approval of a Memorandum of Understanding with the Region.
- 610
REPORT PD-29-99 PAGE 4
7. If Council endorses the recommendations of the Phase 1 Report of the Durham
Planning System Review, staff will proceed with:
• the Phase 1 implementation steps identified in the Report; and
• an examination of service delivery improvements for Data Collection and
Analysis, Studies and Policy Formulation culminating in a Phase 2 Report.
8. CONCLUSION
The Durham Planning System Review has led to cooperative approach to rationalize
the delivery of planning services in Durham. In this current phase, the
recommendations will lead to an improved customer service and less confusing
planning approval process. The Municipality would be delegated or exempted from
certain development approval functions currently undertaken by the Region.
Similar exercises undertaken in Halton and York Regions, have led to similar
recommendations.
It is recommended that Council endorse the recommendations of the Phase 1
Report. Staff would initially work on procedures for the exemption of Local Official
Plan Amendments and the delegation of Part Lot Control.
It is also recommended that Council indicate that Clarington is a "willing host" for
the delegation subdivision approval but that implementation proceed subsequent to
the above matters and at such time that the Director of Planning and Development
confirms staff readiness to assume this function. At such time, a Memorandum of
Understanding on subdivision delegation will be forwarded for Council's approval.
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REPORT PD-29-99 PAGE 5
Respectfully submitted, Reviewed by,
Davi Crome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.,
Acting Director of Planning & Development Chief Administrative Officer
DJC*cc
March 23, 1999
Attachment #1 : Durham Planning System Review: Phase 1 Report
Interested parties to be notified of Council and Committee's decision:
Mr. Kelvin Whalen
Urban Development Institute
Durham Region Area
1100 Egli nton Ave. E.
Toronto On
M3C 1 H8
Richard Tranquada
Oshawa and District Homebuilders
King Street Postal Outlet
P.O. Box 26064
206 King Street East
Oshawa, On
L 1 H 1 CO
612
DURHAM PLANNING SYSTEM REVIEW
PHASE I REPORT
Prepared by Planning System Review Team of Region and Local Municipalities
Iwo
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February 119 1999
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TABLE OF CONTENTS
Recommended Actions 1
1 .0 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
2.0 Goals 2
3.0 Objectives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
4.0 Team Composition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
5.0 Review Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
6.0 Identification of Planning Services . . . . . . . . . . . . . . . . . . . . . . . . . . 4
7.0 Recommended Phase 1 Actions Regarding Planning Approval
Process Improvements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
7.1 Regional Official Plan Amendments . . . . . . . . . . . . . . . . . . . . 5
7.2 Local Official Plan Amendments . . . . . . . . . . . . . . . . . . . . . . . 6
i
7.2.1 Guidelines for Exemption of Local Official Plan Amendments 6
7.3 Subdivision/Condominium Approvals . . . . . . . . . . . . . . . . . . . 8
7.3.1 Guidelines for Delegation of Subdivision Approvals . . . . . . . . 8
7.4 Part-Lot Control Approvals . . . . . . . . . . . . . . . . . . . . . . . . . . 10
7.5 Consent Approval by Regional Land Division Committee . . . 11
8.0 Recommended Phase 2 Actions Regarding Data Collection and
Analysis, Studies, and Policy Formulation . . . . . . . . . . . . . . . . . . . 13
9.0 Next Steps and Implementation . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
10.0 Conclusion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
6111
TECHNICAL COMPENDIUM
Appendix 1 Planning System Review Work Plan
Appendix 2 Types of Planning Service
Appendix 3 Service Delivery OPTIONS and PRO/CON Analysis
i
615
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Recommended Actions
In the area of Planning Approval Processes, it is recommended:
(i) that opportunities to enhance the current Regional Official
Plan Amendment process, as identified in Section 7.1 of this
Report, be examined by a sub-committee consisting of
representation from the Region and local municipalities;
(ii) that the exemption of Local Official Plan Amendments be
implemented in accordance with the guidelines and process
identified in Section 7.2 of this Report;
(iii) that the approval function for subdivision/condominium
applications be delegated to willing host local
municipalities, in accordance with the delegation principles
and guidelines identified in Section 7.3 of this Report;
(iv) that the approval function for part-lot control by-laws be
delegated to local municipalities, subject to conditions in
the Regional Council delegation by-law and agreement on
detailed procedures;
(v) that the existing approval function for consents remain with
the Regional Land Division Committee, with an examination
of potential enhancements to the current system; and
(vi) that the implementation steps outlined in Sections 7.0 and
8.0 and 9.0 of this Report be carried out by the Planning
System Review Team as part of Phase 2 of the Review.
In the area of Data Collection and Analysis, Studies, and Policy
Formulation, it is recommended that, as part of Phase 2 of the Review,
a sub-committee with representation from the Region, the area
municipalities and other stakeholders should review these planning
services, in accordance with the guidelines set out in Section 8.0 of
this Report.
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Page 2
1.0 Introduction
The context of planning in Durham is changing rapidly and the planning
system must respond in a sound and proactive fashion. With this in mind
during 1998, the leaders of the Durham Planning System undertook a
comprehensive planning system review. This initiative was in recognition
that opportunities existed to seek efficiencies and streamline the planning
system in areas of overlap and duplication of service delivery. Some
municipal Councils in Durham had previously passed resolutions requesting
that the delegation of plan approval and review functions from the Region to
the local municipalities be investigated. The need for a review was also
identified in the 1997 Regional "Who Does What" Committee Report
prepared by the CAO's of the Region and local municipalities.
2.0 Goals.
The following three broad goals for the planning system review were
established:
Goa 1 1 - r n A active planning System
Considerable downward delegation of responsibilities has recently occurred
between the various Provincial ministries and the Region. Accompanying
this is new enabling legislation that allows the further delegation/exemption
of approval responsibility from the Region to the local municipalities. The
new Durham Planning System should take full advantage of these
opportunities.
Goal 2 - Str _aniline the Planning�ystPm
To develop a streamlined planning system where the activities of all
participants improve and speed up the decision making process. A one
window system provides a focal point for the receipt of applications,
processing of information, and analysis. This benefits all of the participants
in the planning system, including the public, developers and various
agencies. Increased effectiveness, timeliness and certainty will be
hallmarks of the new system.
Goal 3 - Design a FIPXibI�, Continuously Im roving Planning System
There is every indication that our operating environment will continue to
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Page 3
change rapidly. Our planning system must be able to anticipate change and
proactively adjust to it before the change occurs.
3.0 Objectives
The objective of the review was to identify opportunities to transfer, share or
otherwise partner the delivery of planning services, in order to improve the
value and effectiveness of these services. This review and appropriate
follow-up should achieve one or more of the following benefits:
• improved service delivery;
• enhanced service accessibility for the public, �
• clarified local government service responsibilities for the P ublic•
• improved/enhanced quality of service;
• enhanced recognition of the input of various stakeholders in the
planning system; -
improved efficiency of service delivery; and/or
• improved planning decisions.
The result should be a more effective Planning System.
4.0 Team Composition
The review Team was composed of one member with planning
responsibility from the Region of Durham and each of the eight local
municipalities, as well as a facilitator working outside the planning area.
5.0 Review Process
The Team worked together using a collaborative approach. Decisions were
based on analysis, judgement and consensus. Consensus meant that any
recommendations were to be generally acceptable to all participants, in the
sense that everyone was prepared to "live with them" and support them
back in their home jurisdiction. The use of an outside facilitator fostered
openness, ensured the process was run efficiently, recognized and
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Page 4
respected the diverse interests of the participants, and helped drive the
discussions toward a package of implementable recommendations.
The review began in early 1998 with the organization of the review, the
development of the terms of reference, and the hiring of the facilitator. The
facilitated review started in April 1998 and included 13 half-day meetings
(approximately every 2-3 weeks with the exception of July and August) and
finished in November 1998. The Work Plan for each of the meetings is
included as Appendix I of the Technical Compendium to this Report. A
number of subsequent meetings were held to finalize the Report.
At a special meeting of the Team held on December 17, 1998, a number of
stakeholders were invited to rovide input on how to
P p make the planning
system more effective and efficient. Those stakeholders invited included:
school boards, conservation authorities, police services, Urban
Development Institute, Durham Homebuilders and Ministry of Municipal
Affairs.
6.0 Identification of Planning Services
Initially the Team generated a list of ten Planning Service Areas in which
both the Region and the local municipalities are involved in varying degrees
(refer to Appendix 2 of the Technical Compendium). The Team recognized
five of these Planning Service Areas as candidates for initial review, and
that, if examined in detail, would provide the best opportunity for early
system improvement. These five areas fall in to two basic catergories:
a) Planning Approval 1:1=23aea which includes:
• Official Plan Amendments which involves Regional Official Plan
Amendments; and Local Official Plan Amendments; and
• Subdivision of Land which involves subdivision/condominium
approval, Part-Lot Control Approval, and Consent Approval by
Land Division Committee (LDC).
b) icy and Resear h which includes:
• Data Collection and Analysis;
• Studies; and
• Policy Formulation.
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It was agreed that the Phase 1 topic areas would include the planning
approval processes as noted above. These provided the best opportunities
to streamline the process, thereby,promoting an effective and efficient
planning system. The other types of planning services involving Policy and
Research also provide similar opportunities, but would require more time,
additional input from stakeholders, and involvement of other staff resources
to develop recommendations. These areas will be addressed in Phase 2 of
the review.
7.0 RECOMMENDED PHASE 1 ACTIONS REGARDING PLANNING
APPROVAL PROCESS IMPROVEMENTS
The following is a general outline of the process used to examine each
Planning Approval Process:
• identified macro process;
examined strengths, weaknesses and opportunities to improve for
each macro step;
• identified various service delivery options;
• 'i
examined the pros and cons for each option;
• arrived at a preferred vision for the process; and
• agreed on a recommended approach for preferred option.
The Work Plan outlined in Appendix 1 of the Technical Compendium further
details the process and highlights the major outcomes of the process.
7.1 Regional Official Plan Amendments
Since delegation was not an option, the focus of discussion was on potential
improvements in the current system. The Team identified a number of
areas of potential process improvement as follows:
• overcome public meeting overlap between site-specific regional and
local official plan amendments by either having joint public
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Page 6
meetings/notices/minutes or some form of consolidation of all statutory
public meetings;
® review duplication of application forms by having joint regional and
local forms;
® avoid overlap in circulation with other applications by consolidating
circulation; and
• clarify roles and responsibilities regarding coordination and sign-off on
technical studies (eg: environmental impact studies).
Opportunities such as the above require careful examination. The Team
recommends that a sub-committee, with representatives from the
Region and local municipalities, should review opportunities in this
area and recommend process improvements.
7.2 Local Official Plan Amendments
Regional Council, on January 29, 1997, agreed to the principle of exempting
certain types of Local Official Plan Amendments from Region approval. As
a result, the Team did not undertake a review of options. The Team
discussed the principle and guidelines for granting exemption. The Team
also agreed that a general list of matters that reflect Regional interests to
guide the process should be developed.
The Team felt it was important that all Local Official Plan Amendments that
are locally significant should be exempt. The local municipality would be
notified of such exemption near the beginning of the process by the
Regional Planning Commissioner, after consultation. The Team agreed on
the following as a general guide to matters of Regional interest.
7.2.1 Guidelines for Exemation of Local Official Plan Amendments
The Region shall exempt all local official plan amendments except where a
Regional interest is identified. The Region may have an interest in
amendments that:
are not conformity with the Regional Official Plan or have a concurrent
Regional Official Plan Amendment;
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Page 7
- substantially impact on Regional servicing and road infrastructure;
- substantially change Regional capital forecasts;
- substantially impact regional traffic flows;
- involve major secondary plans;
- propose large retail facilities with a regional draw;
- involve significant environmental issues;
- are located in or impact on the Oak Ridges Moraine;
- are in proximity to major mineral aggregate resources;
- are in proximity to or including contaminated sites;
- are in proximity to sewage treatment plants and landfill sites;
- have major cross boundary impacts; and
- propose non-farm development P p ent in the rural area.
The process to implement exemptions will include the following. Local
municipalities will submit amendment applications and any necessary
supporting information to the Region in sufficient time to allow review and
preparation of comments on the applications. The Region's written
response (within 30 days) will include a written notice that the amendment
application is or is not exempt, using the criteria above as a general guide.
A decision not to exempt will be made in consultation with the local
municipality.
With this overall direction set, the next steps would include:
• preparation of detailed procedures in consultation with local
municipal staff;
• approval of an exemption by-law by Regional Council; and
• request from Regional Council to the Ministry of Municipal Affairs
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Page S
and Housing for authorization to implement the exemption
process.
7.3 Subdivision/Condominium Approvals
Five options were considered by the Team:
(a) maintain status quo;
(b) delegate entire process to local municipalities;
(c) partial delegation to local municipalities by part of macro process (eg.
application receipt eceipt and circulation);
(d) partial delegation to local municipalities by type of application (e.g.
rural/urban, standard/complex etc.); and
(e) delegate entire process to willing host local municipalities.
The pros and cons of each option were examined. Refer to Appendix 3 for a '
list of pros and cons of each option.
It was agreed that Option (e), delegate entire process to willing host
local municipalities, was the recommended option. The delegation of
subdivision approval could improve customer service by simplifying the
process and potentially result in a faster process.
The Team agreed on the following delegation principles/guidelines to
address/protect Regional financial and policy interests.
7.3.1 Guidelines for Delegation of Subdivision A� royals
Delegation of all authority to approve plans of subdivision would be offered
to willing local municipalities. A specified effective date would be mutually
agreed to by various parties.
The local municipality, in considering applications for plans of subdivision,
would agree to ensure:
conformity with Durham Official Plan policies on the basis of the
opinion of the Regional Commissioner of Planning; and
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Page 9
conformity with the local Official Plan on the basis of the opinion of the
chief local planning official.
Local municipalities that opt to assume subdivision approval authority, would
execute a Memorandum of Understanding, (MOU) with the Region prior to
assuming delegation. This would outline how matters of Regional interest
would be addressed, define procedures and requirements, define roles of
the Region, the municipality, the Conservation Authority and other agencies
in the process, and clarify a dispute resolution mechanism, all modelled as a
partnership. The following conditions and matters, amongst others, would
form the basis for the MOU:
to i Jally assume delegation for all existing files that have not
progressed to draft approval and to review the balance of the existing
files with a view to further delegation;
to assign file numbers in a particular manner, as set out by the Region
in consultation with local municipal staff;
i
to use a common form for all applications Ps set out by the Region in
consultation with local municipal staff;
to collect all of the Region's application fees;
i
to have regard for Provincial interests and ty Provincial Policy
Statement as identified by the Regional Ccir-,-1missioner of Planning in
all decisions;
to address the Regional policy and interests as required by the
Regional Commissioner of Planning in all decisions;
to review and evaluate delegation within one year in conjunction with
the Region, with a view to continuous improvement of the planning
system;
to provide a notice of application receipt and draft/final approval
decisions, on a timely basis including statistical information;
to provide an annual statistical report by March of each year, on the
number and status of plans and the number and type of units
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approved in the previous year (using-receipt, draft approval,
registration and building permit issue as the categorization of data);
to inform the Region if the authority to approve has been further
delegated to a committee or an appointed officer; and
With the overall direction set, the next steps would include:
• completion of a Memorandum of Understanding that reflects the
guidelines for delegation above and clearly defines the
redesigned process; and
• adoption of delegation by-law by Regional Council.
7.4 Part-Lot Control Approvals
Four options were considered by the Team:
(a) maintain status quo;
(b) delegate entire approval process to local municipalities;
(c) delegate to the entire approval process to Region; and
(d) partial delegation of approval process to local municipalities by type of
application (e.g. within a registered plan of subdivision and frontage on
a local road).
The pros and cons of each option were examined. Refer to Appendix 3 of
the Technical Compendium for a list of pros and cons of each option.
It was agreed that Option (b), delegate entire approval process to local
municipalities, was the recommended option. This delegation
administratively streamlines the process. Use of part-lot control implements
a predictable lot arrangement and does not affect any feature of the
subdivision to which the public or the other agencies have an interest (e.g.
walkways/street layout, public lands, water and sewer services or
capacities). The Region's interests have been adequately addressed in the
subdivision approval.
With this overall direction set, the next steps would include:
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• adoption of a delegation by-law by Regional Council, which would
establish conditions defining the scope of its use and how
Regional interests would continue to be satisfied; and
• preparation of detailed procedures in consultation with local
municipal staff.
7.5 Consent Appr9val by Regional Land Division Committee
Four options were considered by the Team:
(a) maintain status quo;
(b) delegate entire process to local municipalities;
(c) partial delegation to local municipality b type of a pp lication (e.
g leases, easements, farm-related et. ; and
(d) delegate entire process to willing host local municipality.
The pros and cons of each option were examined. Refer to Appendix 3 of
Technical Compendium for a list of pros and cons for each option.
It was agreed that Option (a), maintain status quo was the
recommended option, with a goal to analyze the current system, to
further enhance it. This recognized that the existing system is effective
and efficient, results in consistencies across the Region, and there are no
significant service delivery advantages of delegating this function, at this
time.
8.0 Recommended Phase 2 Actions Regar ing Data Collection and
Analysis Stu dies, and Policy Formulation
The recommendations outlined in the Phase 1 - Review of Planning
Approval Processes, have laid a good foundation for the consideration of
improvements in the other Planning Services Areas. With the direction and
the identification of next steps for the Phase 1 agenda complete, the Team
turned its attention to the Planning Service Areas of Data Collection and
Analysis, Studies, and Policy Formulation.
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The importance of Data Collection and Analysis, Studies, and Policy
Formulation, is the role they play in assisting the decision making process.
These Planning Service Areas provide the necessary information or
framework to guide appropriate and informed decisions, from support staff
to Council, at both the local municipalities and the Region. The availability
or ease of access to these items also affects the timeliness of decisions.
Consistency of approach is also important.
The review of these three Planning Service Areas should identify
opportunities to improve the value and effectiveness of service delivery, in
terms of the benefits listed in Section 3 - Objectives, of this Report.
In reviewing the manner in which Data Collection and Analysis, Studies and
Policy Formulation are dealt with and by whom, the following parameters
should be considered to improve the value of these planning services:
• the importance of these items for decision making;
• the ability and ease of using information;
• the efficient communication of information;
• the cost efficiency of generating and updating information and
analysis;
• who can best generate and/or maintain particular items;
• integration/coordination of existing and new data collection efforts; and
• the collection and sharing of data for needs not currently met.
A review of these Planning Service Areas should follow similar steps as the
Phase 1 Planning System Review;
• who are the players involved;
• what data, studies, policy activities currently exist;
• who produces which type of data, studies, and policy;
• analyze the strengths and weaknesses of current system;
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• where appropriate, determine optional procedures;
• assess the pros and cons of each option;
• make recommendations; and
• address sharing of costs and confidentiality.
With this basic direction set, the next step would include:
• the establishment of a sub-committee to investigate
improvements to Data Collection and Analysis, Studies and
Policy Formulation planning activities. The sub-committee would
be composed of planning representatives from each local
municipality and the Region, and other stakeholders (ie. School
Boards, Conservation Authorities, etc.). Findings would be
reported to the Team.
This sets the direction for the Phase 2 examination of Data Collection and
Analysis, Studies and Policy Formulation. It is also important to clearly set
out the recommended next steps and implementation measures for Phase 1
planning approval process initiatives.
9.0 Next Steps and Implementation
The Team has outlined some initial shifts in service delivery for some of the
planning system services. The next steps in the process is to move from
idea to implementation.
This requires four action steps:
• presentation of a Report to Regional Planning Committee
recommending that the Planning System Review Phase 1 Report,
be received for information and forwarded to local municipalities
for endorsement;
• endorsement of the Phase 1 directions by local Councils and
subsequent approval by Regional Council;
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• implementation of Phase 1 directions by the Planning System
Review Team by the end of 1999. This would include any
approvals of Regional or local Councils (eg. memorandum of
agreements, by-laws, etc.); and
• co-ordination by Planning System Review Team of an
examination of service delivery improvements for Data Collection
and Analysis, Studies, and Policy Formulation. This would
involve preparation of a Planning System Review Phase 2 Report
with appropriate recommendations to Regional and Local
Councils.
10.0 gangluaiQna
The proposed changes will alter and improve the overall planning system.
Resources will have to be adjusted to account for these changed functions.
Detailed costing of the recommended system changes was not investigated,
as the Team felt that the effort required to investigate and analyse the cost
implications of the adjustments recommended was not warranted. Any shift
in administrative costs were judged by the Team to be minimal.
Benefits will come from the rationalization of functions/responsibilities and a
re-designed system that is simpler and less confusing to the development
industry and the public. This can have positive economic development
implications.
The various stakeholders consulted generally support the directions set out
in this Report. They are very interested in working with the Team on the
details of implementation.
The direction set for the redesigned and improved planning approval
process meets the Goals and Objectives set out in Sections 2.0 and 3.0 of
this Report.
There will be a need to continuously monitor the changes implemented to
determine further improvements and to make any adjustments deemed
necessary.
Durham Planning Directors support the recommendations of the Planning
Systems Review Phase 1 Report. We appreciate all of the assistance
received from the various stakeholders in this review. With the adoption of
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the recommendations set out in this Report, the Planning System Review
Team will initiate the necessary action plan to bring about implementation.
i
630
DURHAM PLANNING SYSTEM REVIEW TEAM
PLANNING TEAM
NAME/TITLE/MUNICIPALITY SIGNATURE
Neil Carroll, Director of Planning,
Town of Pickering
Nestor Chornobay, Director, Strategic
Planning, Region of Durham
Jim Blair, Director, Current Operations,
Region of Durham
David Crome, Director of Planning &
Development, Municipality of Clarington
Earl Cuddie, Chief Administrative
Officer, Township of Scugog
Leo DeLoyde, Director of Planning, ,
Town of Ajax
Thomas Gettinby, Director of Planning,
Townshi p of Brock
i
Bruce Hunt, Director, Planning Branch,
City of Oshawa
Robert Short, Director of Planning,
Town of Whitby
Walter Taylor, Town Clerk, Township of
Uxbrid e —�
631
Appendix 1
WORK PLAN FOR DURHAM PLANNING-SYSTEM REVIEW
1) Agreed to concept of collaborative initiative Meeting # 1
and defined parameters of process,
including use of an outside facilitator. January 29, 1998
2) Reviewed and agreed to terms of reference Meeting # 2
and established ground rules.
February 12, 1998
Established sub-group to select facilitator.
3) Initial meeting with facilitator. Meeting # 3
Established foundation issues ie. role of April 3, 1998
facilitator, minutes/agendas, objectives, time
lines, givens, deliverables, roles, ground
rules, communication channels, schedule of
meetings, etc.
4) Prepared chart of types of planning services Meeting # 4
and discussed Halton Region Process.
April 16, 1998
5) Revised chart of types of planning services. Meeting # 5
Agreed on need to map out macro April 23, 1998
processes involved in certain types of
planning services.
632
2
FF1) Agreed to concept of collaborative initiative Meeting # 1
and defined parameters of process,
including use of an outside facilitator. January 29, 1998
2) Reviewed and agreed to terms of reference Meeting # 2
and established ground rules.
Established sub-group to select facilitator. February 12, 1998
6) Revised chart of types of planning services. Meeting # 6
Reviewed process for remaining sessions. April 30, 1998
Identified 5 types of planning services where
the 2 levels of government are involved to a
significant extent.
Used subdivisions to work out process
mapping and to identify strengths and
weaknesses and opportunities for chap e.
633
3
7) Reviewed strength and weakness analysis Meeting # 7
for subdivisions, condominiums, part-lot
control, local official plan amendments May 7, 1998
regional official plan amendments, and
consents by land division.
Considered chart to examine the data
collection and analysis service delivery area.
8) Revised chart of types of planning services. Meeting # 8
Used part-lot control. process to identify May 20, 1998
service delivery options and list pros and
cons for each option.
9) Identified service delivery options for Meeting # 9
consents and pros/cons for each option.
June 4, 1998
Introduced "willing host" concept for
delegation in recognition of differences in
expertise and/or staffing resources
10) IdentTed service delivery options for Meeting # 10
plans subdivision/condominium and
pros/cons for each option. June 12, 1998
11) Generated a list of issues around the idea Meeting # 11
of subdivision delegation, based on the
need to protect Regional interests. June 23, 1998
(no quorum)
12) Agreement on principle of exemption of Meeting # 12
local official plan amendments from
Region's approval, subject to guidelines June 30, 1998
for identifying circumstances when the
Region would not grant exemption.
Identified weaknesses and potential
solutions in the Regional Official Plan
Amendment process.
634
4
13) Reviewed and revised subdivision Meeting # 13
delegation conditions.
Reviewed and revised local official plan September 24, 1998
amendment exemption guidelines.
Discussed timing of getting input from
stakeholders.
14) Finalized chart of types of planning Meeting # 14
services.
Reviewed and revised subdivision October 22, 1998
delegation conditions.
Reviewed and revised local official plan
amendment exemption guideline.
15) Consensus on subdivision delegation Meeting #15
conditions.
November 12, 1998
Revised local official plan amendment
exemption guideline. (Last session with
Tony White as
Determined that review of planning facilitator)
services involving data collection and
analysis/studies/policy formulation would
occur during Phase 2.
Reviewed basic report structure and
determined follow-up actions.
635
5
16) Arranged meeting with: Meeting #16
i) consultants working for Regional November, 1998
Goverance Committee; and
ii) with other stakeholders to obtain input.
Discussed changes to draft report and
determined follow-up actions to report
preparation.
17) Overviewed progress on Durham Meeting # 16
Planning System Review to consultants
for Regional Goverance Committee. December 17, 1998
Obtained input from various
stakeholders.
Discussed changes to draft report, with
late January 1999 as anticipated date for
completion.
18) Finalization of Report and discussion of Meeting # 17
implementation steps.
January 15, 1999
H:11 QIADMIN\dWB�PSREVIEWIWORKPUN.W PO
636
Appendix 2 - TYPES OF PLANNING SERVICE
Rev. October 21, 1998
Type of Planning Service
I R
A
B
c
o
P
S
u
w
1 Policy Formulation/ Commenting/Monitoring
1.1 Federal Policy
CrAm
CrAm
CrAm
Cr
Cr
Cr
Cr
1.2 Provincial Policy/legislation (includes delegated
Provincial plan review function)
(A) Provincial Planning Policy
() Growth Management(Efficient, cost effective
development and land use patterns)
- Developing Strong Communities
Acm/Crn
lem
Cr
CrAm
Cr
Cr
Cr
CrAm
Cr
Cr
- Housing
Acm/Crn
lem
Cr
Cr/Im
Cr
Cr
Cr
CrAm
Cr
Cr
- Infrastructure
Acm/Crn
lem
Cr
CrAm
Cr
Cr
Cr
CrAm
Cr
Cr
(i) Resources
-Agriculture
Acm/Crn
lem
Cr
CrAm
Cr
Cr
Cr
CrAm
Cr
Cr
-Mineral Aggregates
Acm/Crn
lem
Cr
Cr/lm
Cr
Cr
CrAm
Cr
Cr
rn
W
v
A=Approve (c)-core (m)-mandatory
I=Implement (e)-enforcement (m)-monitoring
C=Comment (r)-review/input (n)-negotiating,
X=on an as required basis
eg. Acm means core/mandatory with
small letters identifying (c) core (m)
**This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Appendix 2 - TYPES OF PLANNING SERVICE
Page 2
Rev. October 21. 1998
Type of Planning Service
R
A
B
C
o
P
S
U
W
-Natural Heritage
Acm/Crn
lem
Cr
CrArn
Cr
Cr
Cr
Cdlm
Cr
Cr
-Water Quality and Quantity
Acm/Crn
lem
Cr
CrArn
Cr
Cr
Cr
Cr/Im
Cr
Cr
(ii) Public Health and Safety
-natural hazards
Acm/Crn
lem
Cr
Cr/Im
Cr
Cr
Cr
Cr/Im
Cr
Cr
-human-made hazards
Acm/Crn
lem
Cr
Cr/Im
Cr
Cr
Cr
Cr/Im
Cr
(B) GTA Policy(includes GTASB,Waterfront
Regeneration Trust, GTAA)
Acm/Crn
lem
Cr
Cr/Im
Cr
Cr
Cr
Cr/Im
Cr
1.3 Regional Policy(Regional Official Plan)
n Growth Management
- Regional Structure
- Urban Areas
Acm/Crn
lem
Cr
Cdlm
Cr
Cr
Cr
Cr/Im
Cr
Cr
- Rural Settlements
Acm/Crn
lem
Cr
Cr/Im
Cr
Cr
Cr
Cr/Im
Cr
Cr
A=Approve (c)-core (m)-mandatory
°A I=1m lement (e)-enforcement (m)-monitoring
co C=Comment (r)-review/input (n)-negotiating,
X=on an as required basis
eg. Acm means core/mandatory with
small letters identifyin.alr_) core-4m)
"This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Appendix 2 - TYPES OF PLANNING SERVICE
Page 3
Rev. October 21, 1998
Type of Planning Service
R
A
B
c
o
P
S
u
W
- Rural population targets
Acm/Crn
Cr
CrAm
Cr
Cr
Cr
CrAm
Cr
Cr
lem
- Regional Nodes
Acm/Crn
Cr
Cr/lm
Cr
Cr
Cr
CrAm
Cr
Cr
lem
- Transportation System
Acm/Crn
Cr
CrAm
Cr
Cr
Cr
CrAm
Cr
Cr
lem
- Continuous Open Space System
Acm/Crn
CrAm
CrAm
Cr
Cr
Cr
CrAm
Cr
CrAm
lem
- Economic Development
Acm/Crn
Cl
CrAm
Cr
Cr
Cr
CrAm
Cr
Cr
lem
CrAm
- Environment
Acm/Crn
CrAm
CrAm
Cr
Cr
Cr
CrAm
Cr
Cr
lem
- Housing (variety,intensification,
Acm/Crn
Cl
CrAm
Cr
Cr
Cr
CrAm
Cr
Cr
conversions affordability, Regional Housing
lem
Policy statement, higher residential
densities, 10 year supply)
- Infrastructure
Acm/Crn
Cr
CrAm
Cr
Cr
Cr
CrAm
Cr
Cr
lem
n Resources
cam
A=Approve (c)-core (m)-mandatory
l Implement (e)-enforcement (m)-monitoring
C=Comment (r)-review/input (n)-negotiating,
X=on an as required basis
eg. Acm means core/mandatory with
small letters identifying (c) core (m)
'"This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Appendix 2 - TYPES OF PLANNING SERVICE
Page 4
Rev. October 21, 1998
Type of Planning Service
R
A
B
C
O
P
S
U
W
- Agriculture
Acm/Crn
Cr
CrArn
Cr
Cr
Cr
CrArn
Cr
Cr
Iem
- Mineral Aggregates
Acm/Crn
Cr
Cr/Im
Cr
Cr
Cr
CrArn
Cr
Cr
Iem
- Natural Heritage
Acm/Crn
Cr
Cr/Im
Cr
Cr
Cr
Cr/Im
Cr
Cr
Iem
- Water Quality and Quantity
Acm/Crn
Cr
Cr/Im
Cr
Cr
Cr
Cr/Im
Cr
Cr
lem
- Heritage/Archaeology
Acm/Crn
Cr
Cr/Im
Cr
Cr
Cr
CrArn
Cr
Cr
Iem
(iii) Public Health and Safety
Acm/Crn
Cr
CrArn
Cr
Cr
CrArn
Cr
Cr
Iem
1.4 Local Municipal Policy(detail Regional policy-see
Acm/Crn
Acm/Cm/
Acm/Crn
Acm
Acm/Crm
Cr
Acm/Crn
Ac
Acm/Crn
1.3)(Local Official Plan)
Iem
Iem
Iem
lem
Im
lem
1.5 Other Municipalities Adjacent to the Region
Crn/lem
Cr
Cr
Cr
Cr
Cr
CNIm
Cr
Cr
1.6 Other Agencies (includes Ontario Hydro, ORC, CAs,
Cr
Cr
Cr/Im
r
Cr
Cr
Cr/Im
Cr
Cr
School Boards)
2 Data Collection/Analysis
2.1 Population
Ac/CrArn
CrArn
X
Ac
CrArn
AcArn
Cr
CrArn
A=Approve (c)-core (m)-mandatory
oI\ 1=Implement (e)-enforcement (m)-monitoring
-� C=Comment (r)-review/input (n)-negotiating,
CD X=on an as required basis
eg. Acm means core/mandatory with
small letters identifying(c) core (m)
"This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Appendix 2 • TYPES OF PLANNING SERVICE
Page 5
Rev. October 21, 1998
Type of Planning Service
R
A
B
C
O
P
S
U
W
22 Employment
Ac/CrAm
CrAm
X
Cr
CrAm
Cr
Cr
CrAm
2.3 Households
Ac/Cr/Im
CrAm
X
Ac
Cr/Im
AcAm
Cr
CrAm
2.4 Commercial
Ac/CrAm
CrAm
Ac
CrAm
Ac/Im
Cr
CrAm
2.5 Industrial
Ac/Cr/Im
CrAm
Ac
CrAm
Ac/lm
Cr
CrAm
2.6 Land Supply
Ac/CrAm
CrAm
X
Ac
CrAm
Ac/Im
Cr
CrAm
2.7 Open Space (park/valley)
Ac/Cr/Im
CrAm
Ac
CrAm
Ac/Im
Cr
CrAm
2.8 Transportation
Ac/Cr/Im
Cr/Im
Ac
CrAm
Cr
Cr
Cr
2.9 Census
Ac/CrAm
CrAm
X
Cr
CrAm
Cr
Cr
CrAm
2.10 Housing
Ac/CrAm
CrAm
X
Ac
CrAm
Ac/Im
Cr
Cr/Im
2.11 Sewer&Water Usage/Capacity
Ac/Cr/Im
Cr
Cr
CrAm
Cr
Cr
Cr
2.12 Contaminated Sites
Ac/Cr/Im
CrAm
Im
Cr
CrAm
Cr
Cr
CrAm
2.13 Environmentally Sensitive Areas
Ac/CrAm
CrAm
X
Ac
Cr/Im
AcAm
Cr
CrAm
2.14 Natural& Cultural Heritage
Ac/CrAm
Cr/Im
X
Cr
Cr/Im
Ac
Cr
Cr
2.15 Mineral Aggregate (sand &gravel)
Ac/CrAm
CrAm
Im
Ac
CrAm
Cr
Cr
2.16 Agriculture
Ac/CrAm
Cr/Im
X
Ac
CrAm
Ac/Im
Cr
CrAm
A=Approve (c)-core (m)-mandatory
1=Implement (e)-enforcement (m)-monitoring
C=Comment (r)-review/input (n)-negotiating,
X=on an as required basis
eg. Acm means core/mandatory with
small letters identifying (c) core (m)
**This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Appendix 2 - TYPES OF PLANNING SERVICE
Page 6
Rev. October 21, 1998
Type of Planning Service
R
A
B
c
O
P
S
U
W
2.17 Development Applications
Ac/Cr/Im
Cr/Im
Im
Ac
Cr/Im
Ac/lm
CrAm
Cr
Cr/Im
2.18 Well Records/Groundwater
Ac/Cr/Im
Cr/Im
Cr
Cr
Cr
3 Official Plans
3.1 Regional Official Plan Amendments
Acm/Cn
lem
Cr
Cr/Im
Cr
Cr/Im
Cr
Cr/Im
Cr
Cr
3.2 Local Official Plan Amendments
Acm/Crn
Im
Acm/Cm/
Im
Acm/Cm/
lem
Acm
Acm/lem
Am/Acm/
lem
Acm/Cm
Im
Ac
Acm/Crn
Im
3.3 Secondary Plan
Acm/Cm/
Im
Acm/Cm/
Im
Acm
Acm/lem
Ac/lem
Acm/Crn
Im
Ac
Acm/lcm
3.4 Neighbourhood Plan
CmAm
Acm/Crn/
lem
Acm
Acm/lem
Ac/lem
Acm/Crn
Im
Ac
Acm/lcm
4 Zoning
4.1 Zoning By-law
Cm/lm
Acm/Cm/
lem
Acm/Cm/
lem
Acm
Acm/Im
Am/lem
Acm/Crn
lem
Ac
Acm/Im
4.2 Zoning By-law Amendments
CmAm
Acm/lm
Acm/Cm/
Im
Acm
Acm/Cr
Im
AM/le
Acm/Cm
lem
Ac
Acm/lm
4.3 By-law Enforcement
le
lem
le
le
Am/le
Acm/Crn
lem
Ac
lem
A=Approve (c)-core (m)-mandatory
rn 1=Implement (e)-enforcement (m)-monitoring
-� C=Comment (r)-review/input (n)-negotiating,
ry X=on an as required basis
eg. Acm means core/mandatory with
small Letters identifyina c) core_(m)
"This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Appendix 2 - TYPES OF PLANNING SERVICE
Page 7
Rev. October 21, 1998
FType of Planning Service
R
A
B
C
O
P
S
u
w
4.4 Committee of Adjustment Apps
Cr/le
Acm/Crr/
lem
Acm/Crn/
Im
Ac
Acm/Cr
lem
Am/Cr/le
Acm/Crn
lem
Ac
AcmArn
4.5 Minister Zoning Order
Cr
A
Cr/Im
Cr/le
Cr/le
N/A
5 Subdivision
5.1 Subdivision Plans
Acm/Crn
lem
Acm/Crn/
lem
Crn/
lem
Ac
Ac/Cr/Im
Ac/le/
Crn
Ac/Crn
lem
Cr
Ac/CmAm
5.2 Condominium Plans/Conversions
Acm/Crn
lem
Ac/Crn/
Im
Acm/Crn/
lem
Ac
Ac/CrArn
Ac/CmA
m
Cr
Ac/Cr/Im
5.3 Part Lot Control By-law
Acm/Crn
Im
Ac/Crn
/lm
Acm/Crn/
Im
Ac
Ac/Cr
Ac/Cn/le
Ac/Cr
lem
Am
Ac/CrArn
5.4 Land Severance(Consents)
Acm/Crn/
lem
Cr/Im
CmAm
Ac
Ac/Cr
Cr/Im
Cr/Im
Cr
Cr/Im
5.5 Deeming By-laws
?
Acm/Crn/
lem
Acm/Crn/
lem
Cr
Cr
Am/lem
Ac/Crn
lem
s Development Control
(a) Site Plan
Crn
Acm/Cr/l
em
Acm/Crn/
lem
Acm
Acm/Cr
lem
Am/lem
Acm/Crn
Im
Ac
Acm/Crn
lem
rn A=Approve (c)-core (m)-mandatory
4�- 1=Implement (e)-enforcement (m)-monitoring
C=Comment (r)-review/input (n)-negotiating,
X=on an as required basis
eg. Acm means core/mandatory with
small letters identifying (c) core (m)
"This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Appendix 2 - TYPES OF PLANNING SERVICE
Page 8
Rev. October 21, 1998
Type of Planning Service
R
A
I B
c
o
P
I
W
(b) Urban Design
Acm/Cr
Acm/Cm/
Cm
Ac
Cr/lm
Ac/le
Acm/Cm
Ac
Acm/Cm/
Im
Im
Im
7 Studies
7.1 Watershed Plan
Acm
Acm/Cm/
Cr
Cr
Ac/Cr/
Cr/le
Ac
Acm/Cm/
lem
lem
lem
Ac/Cr/
lem
7.2 Subwatershed Plan
Cr
Acm/Cm/
Cr
Ac
Ac/Cr/
Ac/le/Cr
Cr/Im
Acm/Cm/
lem
lem
Cr
lem
7.3 Stormwater Management Plan
Cr
Acm/Cm/
Acm/Cr/
Ac
Ac/Cr/
Ac/lem/
Cr/Im
Cr
Acm/Cm/
lem
Im
lem
Cr
lem
7.4 Infra-structure Plan
Acm
Acm/Cm/
Cr
Ac/Cr/
Cm/Cr/le
Cr
Ac/Crflm
lem
lem
7.5 Environmental Studies(eg. noise, hydrogeology,
Acm
Acm/Cm/
Acm/Cr/
Cr
Ac/Cr/
Cm/le/Ac
Cr
Acm/Cr/
contaminated sites, environmental impact)
lem
Im
lem
lem
7.6 Housing Studies
Acm
Acm/Cm/
Acm/Cr/
Ac
Ac/Cr/
Ac/Cr/le
Cr/Im
Ac
Acm/Cr/
lem
Im
lem
lem
7.7 Urban Design
Acm/Cr
Acm/Cm/
Ac
Ac/Cr/
Ac/le
Ac/Cr/Im
Cr
Acm/Cr/
lem I
lem
I
I
I
lem
rn A=Approve (c)-core (m)-mandatory
1=Implement (e)-enforcement (m)-monitoring
C=Comment (r)-review/input (n)-negotiating,
X=on an as required basis
eg. Acm means core/mandatory with
__ -ill '- _"-__rs ii . .ifyir _ I c(- --;m)
""This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Appendix 2 - TYPES OF PLANNING SERVICE
Page 9
Rev. October 21. 1998
Type of Planning Service
R
A
B
C
o
P
S
u
w
7.8 Special Areas
Acm/Cm/
lem
Acm/Cr/
Im
Ac
Ac/Cr/
lem
Ac/CrAe
Ac/CrAm
Acm/Cr/
lem
7.9 Retail Market Impact Studies
Acm/Cr
Im
Acm/Cm/
lem
Acm/Cr/
Im
Ac
Ac/Cr/
lem
Ac/CrAe
CrAm
Cr
Acm/Cr/
lem
7.10 Fiscal Impact
Acm/Cm/
lem
Ac
Ac/Cr/
lem
Ac/Cr
CrAm
Ac/Cr
7.11 Traffic Impact/Transportation Study
Acm/Cm
lem
Acm/Cm/
lem
Acm/Cr/
Im
Ac
Ac/Cr/
lem
Ac/CrAe
CrAm
Ac/CrAem
7.12 Section 9 Aggregate Report/Licences
Cr
Cr
Cr
Cr
Cr
CrAm
Cr
7.13 Cultural/Heritage/Parks
Cr
Ac/Cr/
lem
Cr
Ac/Cr
lem
Ac/CrAe
Ac/CrAm
Ac
Ac/CrAem
8 Mapping
AcmAm
8.1 Municipal Streets/Address Maps
Acm
AcAm
AcmAm
Ac
AcAm
AcmAm
Acm/Cr
Im
Ac
AcmAm
8.2 Development Activities Maps
Acm
AcAm
Ac
AcAm
Ac/Im
Cr
AcAm
8.3 Base Maps
Acm
Ac/Im
AcmAm
Ac
AcAm
Ac/Im
Ac/Cr/Im
Ac
AcAm
8.4 Thematic Maps
Acm
AcAm
Acm/Im
Ac
AcAm
Ac/Im
AcAm
8.5 Infrastructure Maps
Acm
AcAm
Ac
AcAm
rn
-tom
A=Approve (c)-core (m)-mandatory
1=Implement (e)-enforcement (m)-monitoring
C=Comment (r)-review/input (n)-negotiating,
X=on an as required basis
eg. Acm means core/mandatory with
small letters identifying (c) core (m)
"This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Appendix 2 - TYPES OF PLANNING SERVICE
Page 10
Rev. October 21, 1998
Type of Planning Service
R
A
B
C
O
P
S
u
w
9 Other Planning
9.1 Strategic Plan (Corporate)
Cr
Acr/Im
Ac
Ac/Cr
Cr
Ac/Cr/Im
Ac
Cr
9.2 Community Improvement Plan
Cr
Ac/Cr/Im
Acm/Cr/
Im
Ac
Ac/Cr/Im
Ac/CrAm
Ac/CrAm
Ac
Acm/Crm/
Im
9.3 Development Charges(policy)
Acm
Ac/CrAm
Acm/Cr/
Im
Ac
Ac/CrAm
AcmAm
Acm/Cr
Im
Ac
Ac/CrAm
9.4 Environmental Assessments
Acm
Cr
Cr
Cr
Ac/CrAm
CrAe
Cr
9.5 Certificates of Approval
Cr
Cr
Cr
Cr
Ac/CrAm
Cr
Cr
10 Miscellaneous
10.1 Building Permits
Im
Ac/Cr/Im
Acm/lem
Ac
Ac/CrAm
AmAe
Acm/Cr
Im
Ac
Im
10.2 GIS
Ac
Ac/CrAm
Ac
Ac/CrAm
Ac/CrAm
Ac/CrAm
10.3 Street-naming/addresses
Ac
Ac/CrAm
AcmAm
Ac
Ac/CrAm
Acm
Acm/Cr
Im
Cr
Ac/CrAm
10.4 LACAC
Cr
Ac/CrAm
Ac
Ac/CrAm
Ac
Ac
Ac/CrAm
10.5 Special Purpose Committees
Cr
Cr
Ac
Cr
Ac
Cr
10.6 Tree Cutting By-law
Am
AcAm
le
Cr
CrAe
CrAe
Ac
CrAcm
A=Approve (c)-core (m)-mandatory
1=Implement (e)-enforcement (m)-monitoring
-tom
o� C=Comment (r)-review/input (n)-negotiating,
X=on an as required basis
eg. Acm means core/mandatory with
"'This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Cr
k=Approve (c)-core (m)-mandatory
=Implement (e)-enforcement (m)-monitoring
Comment (r)-review/input (n)-negotiating,
(=on an as required basis
:g. Acm means core/mandatory with
mall letters identifvino W core Irtt1
"This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Appendix 2 - TYPES OF PLANNING SERVICE
Page 11
Rev. October 21, 1998
Type of Planning Service
R
A
B
C
O
P
s
U
W
10.7
Development Agreements
Ac/Cr
Acm/Crr
Am
Acm/Cm/ lem
lem
Ac/CrAm
AcAe
Ac/CrAm
Ac
Acm/Cm/
lem
10.8
Occupancy Permits
AcmAm
lem
AcAe
Ac/CrAm
Ac
10.9
Sign By-laws/Permits
Acm
Acm/Crr
Am
lem
CrAm
Ac/le
Ac/CrAm
Ac
Acm/Cm
10.10
Apartments in House Permits
AcmAem
le
Ac/CrAm
Ac
10.11
Property Standards
Cr
Acm/lem
le
AcAm
We
Ac/Cr
lem
Ac
Ac
10.12
Title Validation
Acm/Cr
Acm/Cr
AcmAm
N/A
Cr
Cr
Ac
10.13
Development Charges
Acm
Acm/CrA
m
AcmAm
le
Cr
le
Acm/Cr
Im
Ac
Cr
10.14
Compliance Letters
Acm/crA
m
AcmAm
le
Ac/CrAm
Ac
Ac/CrAm
Ac
10.15
Other Fee Collection (Conservation &Regional
Health)
Ac
le
Acm
le
Cr
le/Cr
le
Ac Cr
10.16
Financial Agreements(Development)
Ac
Acm/Cm/
lem
Acm/Cm/
lem
lem
Ac
Ac/le
Ac/Cm
Im
Ac Acm/Crn/
lem
10.17
Sales of Documents&Maps
Ac
acAm
AcmAm
le
Ac/Im
Ac
Ac AcAm
10.18
Training
Ac/lm
I
Cr
AcAm
Cr
Ac AcAm
Cr
k=Approve (c)-core (m)-mandatory
=Implement (e)-enforcement (m)-monitoring
Comment (r)-review/input (n)-negotiating,
(=on an as required basis
:g. Acm means core/mandatory with
mall letters identifvino W core Irtt1
"This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Appendix 2 - TYPES OF PLANNING SERVICE
Page 12
Rev. October 21, 1998
Type of Planning Service
R
A
B
C
O
P
S
U
W—]
10.19 Alternative Dispute Resolution
AcAm
I
Cr
ACAm
Ac
AcAm
10.20 Road Closings
Acm
I
Acm
Ac
Cr
Ac
Ac/CrAm
Ac
Cr
10.21 Enquiries
Acm
I
Acm
Ac
Ac
Ac
Ac/CrAm
Ac
Ac
•OR
A=Approve (c)-core (m)-mandatory
1=Implement (e)-enforcement (m)-monitoring
C=Comment (r)-review/input (n)-negotiating,
X=on an as required basis
eg. Acm means core/mandatory with
.,a,.all
-..jrs iu-,,tifvi,,- ,ci c,,, (m)
H:11-21ADMINUWBIPSREVIEW\CHARTI WMS
"This chart was filled out by each of the
representatives from the Region of Durham
and the local municipalities and is not
intended to represent a consensus.
Page 3-1
Appendix 3
SERVICE DELIVERY OPTIONS AND PRO/CON ANALYSIS
1. REGIONAL PLAN AMENDMENTS
WEAKNESS POTENTIAL SOLUTIONS
• Public meeting overlap between local • joint public meeting/notice/minutes
official plan amendments and held in local municipality
Regional Official Plan Amendments
• strive to coordinate/consolidate all
• Duplication of forms statutory public meetings
• Overlap in circulation with other • joint Regional/Local form
applications
• consolidate circulation
• Lack of clarity surrounding leadership clarify roles and responsibilities
and sign-off of technical studies eg:
Environmental Impact Studies
i
The.Team agreed that since delegation was not an option that the
focus should be on pinpointing current weaknesses in the system
and then devising solutions.
649
Page 3-2
2. Subdivision/Condominium
OPTION #1 - STATUS QUO
PROS CONS
• familiarity with process • duplication of application (e.g. - fees,
• one process for all forms, staff review)
• allows for 3rd party mediation on • technical study, review requirements
issues/conditions are onerous
• public meeting at local municipality • provincial interest mapping not
expedites the process immediately available to local
• implements regional & local policy municipality
• any liability rests with approval • lack of one-window
authority • lack of local knowledge
• provides for regional control - capital • 2 leads
budget
• applications are dealt with by regional
i
2.2 OPTION #2
DELEGATE ENTIRE SUBDIVISION/CONDOMINIUM PROCESS TO
LOCAL MUNICIPALITIES
PROS CONS
• improved Customer Service/One • Municipalities may have to have
Window additional staff
• faster process (potential for) • no opportunity for 3rd party mediation
• simple • increased risk that Regional interests
• increased accountability at the local would not be implemented
level • increased administration costs to the
• may eliminate overlaps Region
• in-house technical expertise & control • liability of local municipality to opt out
• local knowledge of process
• reduction in economics of scale
• less consistency
650
Page 3-3
2.3 OPTION #3
PARTIAL DELEGATION OF SUBDIVISION/CONDOMINIUM TO LOCAL
MUNICIPALITIES
(i.e. by part of macro process)
PROS CONS
• reduces duplication • confusion to applicant
• keeps strengths of existing system • internally complicated (two leads)
while addresses the weaknesses • doesn't alleviate perception of
• allows a more "seamless" process at duplication
local municipality • "not quite a one-window approach"
• addresses some of the CONS in
OPTIONS # 1 & 2
2.4 OPTION #4
PARTIAL DELEGATION OF SUBDIVISION/CONDOMINIUM TO
LOCAL MUNICIPALITY
(i.e. by type of application eg: urban/rural, standard/complex, condo)
PROS CONS
• removes Region from process when • confusion to applicants, public & staff
no regional interests are apparent 0 economics of scale issues
• certain applications may be expedited • two-windows
(leg. Small in-fill) • interpretation of standard complex
• single lead
• certain condo applications expedited
2.5 OPTION #5
DELEGATION OF SUBDIVISION/CONDOMINIUM TO WILLING HOST
PROS CONS
• keeps everyone happy • fear of potential for forced delegation
Pros and Cons as per Options # 2 & 3
651
Page 3-4
It was agreed by the area municipalities that Option #5 "Delegation
of subdivision/condominium by Municipality to Willing Host" is the
preferable option. The Region felt that it could agree with this
option as long as a number of conditions were met and accepted
by the entire group. These conditions will be discussed at the next
meeting.
3. PART-LOT CONTROL
3.1 OPTION #1
MAINTAINS STATUS QUO
i
PROS CONS
• Fast/efficient & achieves Region's • Duplication of checking the by-law
objectives • Confusion for applicant/customer
• . Provides impartial review • Local impact issue (predominantly)
• Ensures compliance with Act j
• Ensures compliance with Regional
policy
• Consistency across Region
• Keeping with the "spirit" of original
approved application
3.2 OPTION #2
DELEGATE ENTIRE PART-LOT CONTROL PROCESS TO LOCAL
MUNICIPALITIES
(Under certain conditions)
PROS CONS
• Streamline Potential for abuse
• Less administration Regional interests may not be
• Essentially local administration considered
• Conditions provide opportunities to
respect Regional interests
652
Page 3-5
3.3 OPTION #3
TRANSFER ENTIRE PROCESS TO REGION
PROS CONS
• Consistency across the region Would require amendment to Act
• Creates one point-of-contact Creates inefficiencies for both local
municipalities & Region
• Inefficient for customer
3.4 OPTION #4
It REGION PARTIALLY DELEGATES PART-LOT CONTROL TO LOCAL
MUNICIPALITY
(By type of application eg: frontage on a Regional Road)
i
i
PROS CONS
• Streamlining for majority of applicants • Two points of contact for non-
Compliance with Planning Act delegated applicants
• Regional interests would be
Creates a 2-stage process for
addressed exception
• Potential confusion for customers and
staff
It was agreed by the Team that Option #2 "Delegate Entire Process
to local municipalities under certain conditions" would be
recommended. The conditions for delegation will need to be
defined.
653
Page 3-6
4. CONSENT
4.1 OPTION #1 - STATUS QUO
PROS CONS
• maintains impartiality (representation) • distance to make application
• ensure regional objectives are met (inconvenience)
• ensure local objectives are met • time * workload for simple application
• consistency across the Region • duplication of fees
• availability of applications • lack of coordination with Certificate of
• infrastructure knowledge Approval and other processes
• access to in-house legal • cost to the consumer
• convenience to applicants, agents & • lack of local knowledge
agencies • (Urban/Rural) appeals carried by local
• regular schedule of meetings municipalities
• breadth of knowledge of Land Division
Committee staff
• local - no need to hire extra staff
(North)
• low cost service
4.2 OPTION #2
DELEGATE ENTIRE CONSENT PROCESS TO LOCAL AREA
MUNICIPALITIES
PROS CONS
• one-window approach to related • local municipalities will require more
applications staffing (Rural)
• opportunities to streamline • loss of impartiality
• enhanced customer service re: local • lack of consistency across Region
office • more regional staff time/work
• local knowledge • questionable regard for regional
• potential to reduce fees (urban) comments
• less opportunity for specialized staff
• inconvenience to customers making
multiple applications
• duplication of fees
654
Page 3-7
4.3 OPTION #3
PARTIAL DELEGATION TO LOCAL MUNICIPALITIES
(By type of application eg: leases, easements, farm-related, urban area/rural area)
PROS CONS
• implementation of regional policy • confusion to customer
• opportunity to expedite simple • administrative duplications
applications • difficult to "clearly" split
• economies of scale loss
4.4 OPTION #4
DELEGATE BY MUNICIPALITIES
PROS CONS
• keeps everyone happy fear of potential for forced delegation
Pros & Cons as per#2 & #3
i
It was agreed by the Team that Option #1 "Maintain Status Quo"
would be
i recommended the cons of the current system would be
investigated to provide greater efficiency.
655
DN: PD-30-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, March 29, 1999 Res. #
Report #: PD-30-99 File #: By-law #
Subject: ANNUAL REPORT ON APARTMENTS-IN-HOUSES
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1 . THAT Report PD-30-99 be received for information.
1 . BACKGROUND
1.1 The purpose of this report is to provide Committee a status report with respect to
apartment-in-house applications that have been submitted for approval and
registration. An information report will be provided on an annual basis.
i
1 .2 Provincial legislation provided in the Municipal Act, Section 207.3, and gives
municipalities the ability to require the registration of dwellings having an
apartment-in-house. Municipal By-law 97-77, makes it mandatory for every owner
of a dwelling containing an existing lawful apartment-in-house, or who wishes to
establish a lawful apartment-in-house to register with the Municipality.
A non-refundable application fee of $50.00 is paid upon submission of an
application for registration, and a non-refundable fee of $50.00 is paid upon
issuance of the Certificate of Registration for the apartment-in-house.
1.3 To qualify for registration, an apartment-in-house must comply with the
Comprehensive Zoning By-law, and the Ontario Fire and Building Codes.
656
REPORT PD-30-99 PAGE 2
1 .4 The owner of an existing apartment-in-house was given one year from the date of
the passing of By-law 97-77 (April 28, 1997) to apply for registration. In addition,
any subsequent homeowner also has up to one year from the time of possession to
apply for registration. Any owner who is building a new apartment-in-house will be
required to register the unit as part of the building permit process.
2. ACTIVITIES
2.1 Attachment No. 1 details apartment-in-house a pp lications receive d to 1998 year-
end
and all applications approved between January 1, 1998 and March 11, 1999.
2.2 During this period, eighty-two (82) apartment-in-house applications have been
received. Seventeen (17) units were registered, in a variety of locations, as shown
i
on Attachment No. 1. The majority of these approved apartment-in-houses were for
existing units. An additional fifteen (15) units have received approval and Planning
I
Staff are awaiting submission of the $50.00 registration fee from the applicant. j
I
2.3 Applications received by the Municipality are reviewed initially by the Planning
Department. Apartments constructed prior to July 1, 1993 are also reviewed by the
Fire Department and, if the apartment-in-house is on private services, the Regional
Health Unit also. Apartments constructed after July 1, 1993 receive review by the
Clarington Buildling and Engineering Divisions, and if necessary, the Regional
Health Unit. The applicant is informed of any deficiencies noted by the above
agencies/departments, who must then make the upgrades to comply with the Fire
Code, Building Code and Health Unit regulations where applicable. Generally the
Planning Department allows a minimum of six (6) months for the upgrades.
Approximately ninety-five percent (95%) of all applications received for apartments-
in-house have required upgrades to meet the Fire or Building Code.
657
REPORT PD-30-99 PAGE 3
2.4 Staff are continuing to work on the outstanding applications. The majority of these
outstanding applications are awaiting completion of fire code or building code
upgrades by the applicant or are in circulation to various departments. Apartment-
in-house files awaiting information are reviewed regularly and a letter is sent
informing the applicant of the status of the file.
3. CONCLUSION
3.1 The Municipality has undertaken a responsibility to ensure the health and safety of
its residents by using the ability given to them through the Municipal Act to require
the registration of an apartment-in-house. This proactive approach should proceed
more effectively once the backlog of pre-existing apartments-in-houses has been
processed.
Respectful) ubmitted, Reviewed by,
Dave J ome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.,
Acting Yirector of Planning & Development Chief Administrative Officer
SL*DJC*cc
March 23, 1999
Attachment No. 1 — Summary Chart
658
01-
U1
ICJ
APARTMENTS IN HOUSES
Attachment
Application
Number
Owners
Name
Location
Type
Location
In Dwelling
Status
Registered
BOWMANVILLE
APT 98-001
Wiebe Brinkman
374 Scugog Road
existing
2nd floor
Active
APT 98-002
Gordon, Gary & Michael
70 Scugog Street
existing
basement
Active
APT 98-008
Van Dyk, Ann
10 Parkway Crescent
existing
basement
APPROVED
23-Mar-99
APT 98-011
Patricia Gaudet
185 Scugog Street
existing
basement
APPROVED
23-Mar-99
APT 98-015
Ann Hardinge
11 Vanstone Court
existing
basement
APPROVED
26-Jan-99
APT 98-017
Crystal & Bradley Powell
9 Duke Street
existing
basement
APPROVED
25-Jun-98
APT 98-021
Albin
4 Jackman Road
existing
basement
APPROVED
23-Mar-99
APT 98-025
Margaret Lingard
15 Fourth Street
existing
basement
Active
APT 98-027
Lori &Alstair Warner
84 Westside Drive
new
basement
in circulation
APT 98-029
George &Ann McCann
48 Bonnycastle Drive
new
basement
APPROVED
4-Jun-98
APT 98-033
Karl & Sharon Springett
30 John Scott Avenue
existing
basement
Active
APT 98-034
Pollard
101 Waverly Road
existing
basement
Req. upgrades by applicant
APT 98-036
Parker
53 Liberty Street South
existing
basement
Req. upgrades by applicant
APT 98-038
Clarke
95 Queen Street
existing
basement
INCOMPLETE APPLICATION
APT 98-040
Mangiafico
109 Martin Road
existing
basement
in circulation
APT 98-043
Stout
22 Parkway Crescent
existing
basement
Active
APT 98-044
Thompson
13 Fourth Street
existing
basement
Active
APT 98-046
Van Alstyne
3 Lowe Street
existing
basement
CLOSED
APT 98-050
Evans
41 Orchard Park
existing
basement
Req. upgrades by applicant
APT 98-052
Barber
144 Liberty Street North
existing
basement
in circulation
APT 98-054
Beck
26 Glanville Crescent
existing
main floor
Req. upgrades by applicant
APT 98-056
Huxter
93 Jackman Road
existing
basement
APPROVED
20-Aug-98
APT 98-058
Memorial Hospital Found.
18 Prince Street
existing
basement
APPROVED
May-98
APT 98-067
Yeo
20 O'Dell street
existing
3 levels
Req. upgrades by applicant
APT 98-070
Coroy
127 Simpson Avenue
existing
basement
Req. upgrades by applicant
APT 98-076
Burns
64 Trudeau Drive
existing
main floor
APPROVED
1-Sep-98
082
Swan
43 Queen Street
existing l2nd
floor
in circulation
rj_L8
•
Application
Number
Owners
Name
Location
Type
Location
In Dwelling
Status
Registered
COURTICE
APT 97-001
Brian Arsenault
2413 Prestonvale Road
existing
main floor
APPROVED
26-Nov-97
APT 97-003
563301 Ontario Inc.
38 Thornbury Street
new
basement
APPROVED
26-Nov-97
APT 97-004
Mr. & Mrs. Bruno
52 Hartsfield Drive
existing
basement
APPROVED
16-Jul-97
APT 97-006
Ron & Linda Pasnick
21 Windsor Valley Place
new
basement
BP applied for
APT 97-007
Jeffrey Homes
308 Sandringham Drive
new
basement
waiting for info from applicant
APT 97-008
Clara & Darryl Hopkins
65 Cherry Blossom Crescent
existing
basement
APPROVED
24-Jun-98
APT 97-010
Darcy & Pauline Bryan
17 Mull Crescent
existing
basement
APPROVED
10-Feb-98
APT 98-009
Maciej &Zofia Renn
29 Mallory Street
new
basement
awaiting action by applicant
APT 98-010
Steve Kellett
47 Townline Road South
existing
Active
APT 98-013
Robert & Marilyn Lenny
37 Kingswood Drive
new
basement
Require Building Permit
APT 98-016
Dennis George
100 Varcoe Road
existing
basement
On Hold
APT 98-018
Caza
87 Stagemaster Cresecent
existing
basement
Active
APT 98-020
Charest
9 Broadlands Crescent
existing
basement
Req. upgrades by applicant
APT 98-026
Poirer & Zimmerman
62 Auburn Lane
new
basement
in circulation
APT 98-028
Jan & Sylvia Hawryszko
2588 Prestonvale Road
existing
basement
APPROVED 11
8-Jan-99
APT 98-030
Larry & Phyllis Belfry
3787 Tooley Road
existing
basement
Req. upgrades by applicant
APT 98-037
Kirchsteiger
48 Turnberry Crescent
existing
basement
Req. upgrades by applicant
APT 98-039
Meade
79 Broadlands Crescent
existing
basement
Req. upgrades by applicant
APT 98-042
Knight, Marie
4 Devondale Street
existing
basement
in circulation
APT 98-047
Blackburn
30B Varcoe Road
existing
basement
in circulation
APT 98-048
Sulyma
51 Mull Crescent
existing
basement
in circulation
APT 98-049
Gallant
2940 Trulls Road
existing
basement
in circulation
APT 98-051
Dimuytruk/Lawrence
36 Devondale Street
existing
basement
APPROVED
23-Mar-99
APT 98-055
Woods/Sarnovsky
80 Broadlands Crescent
existing
basement
Req. upgrades by applicant
APT 98-060
Halminen Building Corp.
60 Thornbury Street
new
basement
Active
APT 98-061
Shea
35 Alderbrook Drive
existing
basement
Require Building Permit
APT 98-062
Davis
43 Devondale Street
existing
basement
APPROVED
15-Feb-99
APT 98-064
Cowman
57 Darlington Boulevard
existing
basement
APPROVED
07-Oct-98
APT 98-066
Reid
7 Foxhunt Trail
existing
basement
APPROVED
23-Mar-99
APT 98-069
Baird
1742 Nash Road
existing
basement
Req. upgrades by app l.
APT 98-071
Geissberger
80 Turnberry Crescent
existing
basement
Req. upgrades by applicant
APT 98-072
Alton
79 Poolton Crescent
existing
basement
Req. upgrades by applicant
APT 98-073
Falusi
37 Devondale Street
existing
basement
in circulation
APT 98-075
563301 Ontario Inc. (Miller Hor il
03 Auburn Lane
new
basement
under construction
APT 98-077
Hausz
65 Turnberry Crescent
existing
basement
APPROVED
04-Sep-98
APT 98-078
Dalby
1584 Highway No. 2
new
basement
APPROVED
23-Mar-99
APT 98-079
Billion
57 Broadlands Crescent
existing
basement
in circulation
APT 98-080
Pilon 159
Varcoe Road
existing
basement
in circulation
APT 98-081 1
Syme 157
Darlington Boulevard
existing
basement I
in circulation
N
Application
Number
Owners
Name
Location Type
Location
In Dwelling
Status
Registered
NEWCASTLE VILLAGE
main floor
APT 97-002
William Storks
28 Emily Street West
existing
main floor
in circulation
APT 97-013
Malone, Tom & Mary
46 Foster Creek Drive
existing
basement
waiting for info from applicant
APT 97-014
Milner &Wilma Brink
688 Regional Road 17
existing
basement
Req. upgrades by applicant
APT 98-019
Thompson
15 Hart Boulevard
existing
basement
Req. upgrades by applicant
APT 98-024
lCureatz
104 James Street
existing
basement
Active
Rambura Investments
APT 98-031
Donald Doxtater
13 Hart Boulevard
existing
basement
APPROVED
23-Mar-99
APT 98-068
902714 Ont. Inc.
1774 Rudell Road
existing
2nd floor
Active
Petryshyn
APT 98-074
Cruickshank
96 Foster Creek Drive
existing
basement lin
circulation
Kopp
11DARLINGTON
TOWNSHIP
APT 97-005
Werner& Ursula Bleifuss
4665 Liberty Street North
existing
main floor
APPROVED
2-Sep-97
APT 97-009
Bob &Annette Mason
6455 Solina Road
existing
basement
APPROVED
9-Sep-98
APT 97-012
Catherine & Les Shelley
1892 Highway No. 2
existing
basement
Req. upgrades by applicant
APT 98-004
Grace Moores
5399 Old Scugog Road
existing
main/upper
CLOSED
APT 98-006
Simpson, Roderick & Aleta
1962 Regional Road 3
existing
second floor
APPROVED
23-Mar-99
APT 98-012
Rambura Investments
1717 Lamb's Road
existing
main floor
APPROVED
15-Feb-99
APT 98-014
Linda Kung
3550 Rundle Road
existing
APPROVED
5-Jun-98
APT 98-045
Petryshyn
1704 Pebblestone Road
existing
2nd floor
in circulation
APT 98-053
Kopp
6800 Enfield Road
existing
basement
APPROVED
23-Mar-99
APT 98-059
Eeuwes
3498 Liberty Street North
existing
basement
in circulation
APT 98-063
Hunter
6 Buttery Court
lexisting
lbasement
Req. upgrades by applicant
CLARKE TOWNSHIP
APT 97-011
Gabor Lengyel
4009 Concession Road 6
existing
main floor
Req. upgrades by applicant
APT 98-003
Florence Wraight
3390 Highway No. 2
existing
basement
APPROVED
15-Feb-99
APT 98-005
Haase, Bernard &Altina
5590 Main Street
existing
main floor
APPROVED
23-Mar-99
APT 98-007
Glen & Margaret Pritchard
4391 Squair Road
existing
basement
Req. upgrades by applicant
APT 98-022
Neal
18 Mill Street
existing
main floor
11
APT 98-023
Avellino Holdings
3736 Highway No. 2
existing
main floor
111
APT 98-032
Mabel Lewis Spratt
3790 Highway No. 2
existing
2nd floor
need hydro certificate
APT 98-035
McDonald
4346 Squair Road
existing
basement
in circulation
APT 98-041
Potts
7579 Leskard Road
existing
basement
APPROVED
23-Mar-99
APT 98-057
Chatterton 17
Mill Street, Orono
existing
main floor
in circulation
APT 98-065
Moores 17547
Mercer Road lexisting
lbasement
APPROVED
15-Feb-99
DN: PD-31-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, March 29, 1999 Res. #
Report #: PD-31-99 File #: ZBA 99-010 By-law#
Subject: PART LOT CONTROL
APPL(CANT: 963639 ONTAR 10 L(MITE D
PART LOT 31, CONC. 3, FORMER TOWNS HIP OF DARLINGTON
LOTS 1 — 34, ALL INCLUS IVE ON 40M-1954
FILE NO.: ZBA 99-010
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1 . THAT Report P D-31-99 be received;
2. THAT the request submitted by 963639 Ontario Limited for removal of Part Lot
Control in respect of Lots 1 to 34, all inclusive on Plan 40M-1954 be APPROVED;
3. THAT the attached Part Lot Control By-law be APPROVED and forwarded to the
Regional Municipality of Durham pursuant to Section 50(7) of the Planning Act
R.S.O. 1990, as amended; and
4. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
1 . BACKGROUND
1 .1 The draft approved plan of subdivision 18T-89118 is located in Part Lot 31,
Concession 3, former Township of Darlington (Attachment No. 1);
1 .2 In March of 1998, Staff received a request from 963639 Ontario Limited for the
removal of Part Lot Control with respect of Lots 1 to 34, all inclusive on draft plan
18T-89118. Registration under the number 40M-1954 was completed on Friday
February 26, 1999.
662
REPORT PD-31-99 PAGE 2
1 .3 The removal of Part Lot Control would facilitate the construction of 68 semi-
detached dwelling units.
1 .4 There is an existing agreement in place to cover the Municipality's financial interest
as all lots and blocks are within a registered plan of subdivision.
2. STAFF COMME NTS
2.1 Staff have no objection to the approval of a By-law exempting the subject lands from
Part Lot Control.
i
2.2 Attachment No. 2 is a By-law which has been prepared to exempt the subject lands
from Section 50(5) of the Planning Act, pursuant to the provisions of Section 50(7)
of the Planning Act. The Part Lot Control By-law requires the approval of Council
and the Regional Municipality of Durham.
2.3 In accordance with Subsection 7.3 of Section 50 of the Planning Act, the By-law
may provide a specified timeframe during which the By-law shall be in force. As a
result, it is not necessary for Staff to prepare a second By-law to restore Part Lot
Control on the subject lands. The Planning Act leaves it to the Municipality to
determine an appropriate timeframe during which the By-law shall apply. After
reviewing the application, Staff have recommended that the By-law be in force for a
five (5) year period following Council approval, ending on March 291h, 2004.
663
REPORT PD-31-99 PAGE 3
Respectfully submitted, Reviewed by,
0V'4 6�
David J . Crome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.,
Acting Director of Planning & Development Chief Administrative Officer
LDT*DJC*cc
March 11, 1999
Attachment No. 1 - Key Map
Attachment No. 2 - By-law
Interested parties to be notified of Council and Committee's decision:
963639 Ontario Limited
Attention: Mr. S. P ustil
390 Bay Street
Suite 1710
Toronto, Ontario
M5 N 2Y2
664
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ATTACHMENT R
BY-LAW NUMBER 99
being a By-law to designate a certain portion of Registered Plan
40M-1945 as not being subject to Part Lot Control.
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to exempt from Part Lot Control, Lot 1 and 34, all inclusive on Plan 40M-1954
registered at the Land Titles Division of Durham.
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. THAT Subsection (5) of Section 50 of the Planning Act shall not apply to those lands
described in Paragraph 2 within the By-law.
2. THAT this By-law shall come into effect upon being approved by the Regional
Municipality of Durham and thereafter Subsection (5) of Section 50 shall cease to
apply to the following lands:
a) Lots 1 to 34, all inclusive on Plan 40M-1954, Municipality of Clarington,
Regional Municipality of Durham.
3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be in
j force for a period of five(5) years ending on March 29'h, 2004.
BY-LAW read a first time this day of 1999.
BY-LAW read a second time this day of 1999.
BY-LAW read a third time and finally passed this day of 1999.
MAYOR
CLERK
666
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: MONDAY, MARCH 29, 1999 Res.#
Report#: TR-14-99 File#: By-Law#
Subject: FIRE DEPARTMENT-DISPATCH SOFTWARE
Recommendations:
If is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-14-99 be received;
2. THAT CriSys Limited, Markham, Ontario, be awarded the contract for the supply,
installation and implementation of fire dispatch software, in the amount of $161,992.65
($151,395.00+ G.S.T.), as required by the Fire Department;
3. THAT funding of$155,936.85 ($151,395.00 + net GST) be provided as identified in the
body of this report;
4. THAT the annual maintenance fee in the amount of $14,350.00 + G.S.T., for one year,
and $15,207.00 + G.S.T., for year two, be provided for in the appropriate annual
Computer Services budget; and
5. THAT the attached By-law marked Schedule "A", authorizing the Mayor and Clerk to
execute the agreement, be approved.
BACKGROUND AND COMMENT:
The current fire dispatch system utilized by the Fire Department is not Year 2000 compliant and
therefore must be replaced before the end of the year. Due to the time involved with the order
and Y2K demands or the supplier; ordering immediately will only guarantee delivery in October.
Since this is a very restrictive timeline for installation, and on the assumption that there may be
unanticipated delays, pre-budget approval is being requested for $45,000.00 of the total cost
(as detailed further in the report).
8 U1
REPORT TR-14-99 PAGE 2
Subsequently, a Request for Proposal was issued with bids being received as follows:
BIDDER TOTAL BID AMOUNT APPROX.
F.D.M. Software Ltd. $146,975.00
North Vancouver, B.C.
CriSys Limited $151,395.00
Markham, Ontario
G.S.T. Extra
Note: CriSys bid includes approx. $21,000.00 of required hardware not included in F.D.M. bid.
The above pricing includes Fire Dispatch, inspection, personnel, training, equipment and roster
modules. The pricing is such that to proceed with just the dispatch system and remove the
other modules would not be very cost effective as the proposal is priced as a package. In
addition, to add these items next year would increase the price substantially.
A committee which included representatives from the Fire Department, Purchasing and
Systems reviewed both of the proposals as well as met with each of the companies to view the
actual software applications.
After review, it was mutually agreed that the proposal from CriSys would best meet the needs of
the Municipality for the following reasons:
• The level of involvement in implementation from the Municipal side is minimal
compared to the bid from F.D.M.;
• A choice of training methods is offered, i.e.: they will train on site or we can send out
staff to the Markham office — this provides us with an opportunity to reduce the
proposed cost of training by approximately $10,000.00; (intention is to pursue this
option)
• A complete package is proposed which includes hardware, therefore full support is
provided—with the F.D.M. bid, hardware must be purchased separately;
• CriSys is already working with SHL, which is the Municipalities G.I.S. supplier,
therefore conversion of the data should be easier;
• Mapping system for CriSys is far superior to that offered by F.D.M.; and
• More local Municipal experience.
802
REPORT TR-14-99 PAGE 3
The Fire Dispatch System is required immediately as a result of Y2K, and as a result, it is
recommended that the 1998 budgeted funds which are set aside for Financial System
conversion be redirected. As previously reported to Council in the Y2K update, the financial
system has been temporarily accommodated for Y2K capability with a transition program, but
will require replacement by 2001 at the latest. Due to the significant budgetary impact of this
system, Council committed in the 1998 to budget for approximately $800,000.00 cost over
three (3) years by adding at least $150,000.00 to the tax base in each of the years. The Fire
Dispatch System acquisition may delay the financial system update to the Year 2001.
It is recommended that funding of $155,936.85 ($151,395.00 + net G.S.T.) be provided as
follows:
• $30,000.00 from the 1998 Computer Services Capital Budget identified for Fire
Department Dispatch Software;
• $45,000.00 pre-budget approval from account #7009-00000-0502 as provided for
in the 1999 Computer Services Capital Budget;
• $80,936.85 reallocation of funds set aside in the 1998 Capital Budget for
replacement of the financial system which may result in a one (1) year delay in the
replacement of that software.
The Treasurer has reviewed the funding requirements and concurs with the recommendation.
Respeptfulty submitted, Reviewed by,
r
ne Marano, H.BSc.,AMCT., Franklin Wu, M.C.I.P., R.P.P.
easurer Chief Administrative Officer
Michael G. Creig6ion,AMCT(A), CMMII
Fire Chief
MM*LB*lm
� IJJ
SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 99-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and
CriSys Limited, Markham, Ontario, for the supply,
installation and implementation of fire dispatch software.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS
AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a
contract between CriSys Limited., and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of March, 1999.
By-law read a third time and finally passed this day of March, 1999.
Mayor
Clerk
0 i4r
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: March 29, 1999 Res. #
Report#: C-5.06.99= File#: By-Law#
Subject:
1999 MUNICIPAL GRANTS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report'CS-06-99 be received; and
2. THAT Council consider all submitted grant requests; and
3. i THAT all applicants be advised of Council's decision.
1.0 ' BACKGROUND
1.1 The Municipal' Grant program is intended to provide financial assistance to community
organizations providing programs and services within the Municipality of Clarington. In
accordance with previous direction, staff identified $65,000; as the maximum dollar
amount available for allocation, excluding requests by the two Museums, the Visual Arts
Centre, the Local Cemetery Boards and Handi Transit. In 1998 $57,075 was awarded
through this process with an additional $7,925 forwarded to an unallocated grant account
totalling $65,000.
1.2 In keeping with current policy, an advertisement was placed in all local papers announcing
the program and establishing a deadline for 'filing an application. A total of 34
applications have been received for review and consideration (compared to 37 in the 1998
process). The 34 applications represent a total of$190,400 in requested funding (compared
to 168,925 in the 1998 process).
'i
REPORT CS-06-99 - 2 - MARCH 29, 1999
i
2.0 APPLICATION PROCESS
2.1 All applications received by the Department have been recorded onto a summary sheet
(Attachment #1) providing Council and staff with an overview of all applications being
considered.
2.2 Each application is also presented on a one page summary form 99-001 through 99-034
providing basic information necessary in considering the appropriate level of funding for
each applicant organization.
3.0 ADDITIONAL INFORMATION
3.1 From time to time, various applicants make comments through the application process or
in other cases resolutions of Council were previously approved that may affect how a
particular application is dealt with. The following applications and associated comment is
provided for the information of Council:
3.1.1 Application #99-009 Clarington Green Gales Lacrosse Club - this applicant is requesting a
one time grant, to assist with expenses incurred as a result of the club winning the 1998
Canadian Championship Founders Cup.
3.1.2 Application #99-024 St. Elizabeth School - this applicant is making a request for $10,000
to be used towards the purchase of playground equipment. In 1996 and 1997 a number of
local public school parent groups requested funding for playground equipment. At that
time Council awarded $700 to each organization.
3.1.3 Application #99-027 Solina Community Centre Board - Amount requested is for parking
lot upgrading and new park fencing. Recently Council awarded $45,000 to this applicant
through the Ontario Lottery-Advanced Funding Program.
3.1.4 Application #99-031 - Courtice Soccer Association - This applicant is requesting $16,000
to grade, fertilize and seed new fields to be leased on private property. Community
Services staff along with Public Works staff met with this applicant and are of the opinion
that the project will not be pursued, however no notice to withdraw the application has
been received. Council may wish to refer this matter to Public Works.
VI U
REPORT CS-06-99 3 - MARCH 29, 1999
3.1.5 Application #99-033 Tyrone Community Centre - Funds requested are to complete the
project initiated by the Public Works Department in 1998. This request is for Capital
improvements and Council may wish to refer this application to the Public Works
Department.
4.0 COMMENTS
4.1 Each application is on file in the Community Services Department and will be made
available during grant discussions should further details of a particular application be
required.
Respectfully submitted, Reviewed by,
ose h . ar
uana a Director
ranklin Wu, M.C.I.P., R.P.P.
unity Services Department Chief Administrative Officer
JPC/pg
Attachments
�JG �
ATTACHMENT #1
C 1999 GRANT INFORMATION
C7 SUMMARY
r-_
1
APPL. #
ORGANIZATION
CONTACT & PHONE
1997
GRANT
1998
GRANT
1999
REQUEST
1999
APPROVAL
99-001
Bethesda House
Helena Lessard 668-9935 x 4330
1, 000
2,400
10, 000
99-002
Body Image Coalition
Kathy Bales 723-8195
DNA
DNA
2,500
99-003
Bow. Figure Skating Club
Christie Alexander 623-3379
DNA
DNA
2,000
99-004
Bow. Santa Clause Parade
valarie Gardiner 576-5521
2, 000
2, 000
3, 000
99-005
Bow. United Soccer Club
Roy Moore 623-2606 x 2190
DNA
DNA
5, 000
99-006
Clarington Community Care
Sally Barrie 623-2288
5,500
5,500
5,500
99-007
Clarington East Food Bank
Debbie Feltham 987-3342
450
450
5, 000
99-008
Clarington Girls Hockey
Beverly Ferguson
DNA
DNA
3,000
99-009
Clarington Green Gaels
Charlie Marlowe 579-5531
DNA
DNA
10,000
99-010
Clarington Older Adults
Don Welsh 263-4543
2,500
5, 000
7,000
99-011
Clarington Swim Club
Michael Holbrook 697-3124
1, 500
1,500
3,500
99-012
Clarington YWCA
C. Baird 623-9922
275
275
1,000
99-013
Clarington Youth Council-
Adult Advisory Board
Robert Kreasul 416-714-7889
DNA
DNA
2, 000
99-014
Courtice Teen Centre
Robert Kreasul 416-714-7889
DNA
2,000
5, 000
99-015
Durham Central
Agriculture society
Robert Allin 987-4487
DNA
1, 000
1, 000
99-016
Durham Deaf Services
Armand Brennan 579-3328
700
DNA
3, 000
99-017
Firehouse Youth Centre
Christopher Wood 623-6796
DNA
2, 000
2, 000
99-018
Friends of Second Marsh
Carole Seysmith 723-5047
1, 000
1, 000
5, 000
99-019
Newcastle Community Hall
Gabrielle Worsley 987-3856
11, 000
13,200
12,500
C)
C=?
C,J1
APPL. #
ORGANIZATION
CONTACT & PHONE
1997
GRANT
1998
GRANT
1999
REQUEST
1999
APPROVAL
99-020
Newcastle Horticultural
Society
Darlene Sullivan 987-3880
250
350
350 ?
99-021'
Newcastle Village &
District Historical Soc.
Herb Taylor 987-5433
DNA
DNA
1, 000
99--022
Orono Amateur Athletic
Society
Laverne Boyd 983-5236
450
450
2,500
99-023
Orono Horticultural Soc.
Flora Sharpe 983-9761
250
350
350
99-024
St. Elizabeth School
Joanne Bibby 623-0795
DNA
DNA
10, 000
99-025
Scouts Canada Oshawa
District
Alan Freeman 725-4734
500
DNA
1,000
99-026
Small Miracles
Jennifer Cullen 987-3727
DNA
DNA
500 '
99-027
Solina Community Centre
Deanna MacDuff 263-8386
450
500
22,000
99-028
Tyrone Athletic Assoc.
Brent Mason-263-4576
2,000
2,000
5, 000
99-029
Wilderness Survival
School Project
David"Arama 404-0634
DNA
DNA
20, 000
99-030
Newcastle Skating Club
Dawn Korbak 987-3719
1,200
1,200
1,500
99-031
Courtice Soccer Assoc.
Murray Hutchinson 686-5970
DNA
DNA
16,000
99-032
Orono Figure Skating
Joan Moffat 983-9561
1,500
1,500
4, 000
99-033
Tyrone Community Centre
Frank Simpson 263-2420
2, 000
2,000
15,200
99-034
Big Brothers of
Clarington
Sally Barrie 623-2288
DNA
250
3, 000
TOTAL REQUESTS 1999
190,400
1
APPLICATION# j
99.001
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
I
'PLICANT ORGANIZATION: BETHESDA HOUSE
I
CONTACT NAME Helena Lessard, Board Chair
ADDRESS P.O. Box 82
i
TOWN/POSTAL CODE Bowmanville, Ontario L1C 3K8
TELEPHONE# (905) 668-9935 ext. 4330
)ESCRIPTION OF PROGRAMS AND SERVICES
3rovide safe,secure housing(capacity 15)for abused women with or without children(24 hour staffing);24 hour telephone crisis intervention(local&
oll free);information,referral,advocacy&support to legal,medical,social,educational,financial&housing resources;support&counselling services to
abused women&children;community education&awareness program and volunteer recruitment and training program.
-unds will assist with continued programs and support;program&service cutbacks prevented;women&children in Clarington will be served in their own
:ommity;members of the community that donate&volunteer resources will be reinforced by the commitment of the municipality and education in
)revention-based programs will aid in breaking the cycle of abuse. j
3TAL MEMBERSHIP/PARTICIPANTS 12
MUNICIPAL GRANT 2,400.00 10,000.00
FUNDRAISING/PROGRAM REVENUE 185,739.00 177,100.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 25,749.00 11,796.00
l
DURHAM REGION 124,449.00 140,000.00
TOTAL 338,337.00 338,896.00
1111glil!!I
NO __
J
f
SALARIES 256,501.00 253,000.00
FACILITY RENTAL 12,275.00 12,768.00
OFFICE/PROGRAM SUPPLIES 56,193.00 51,070.00 '
MAINTENANCE 1,391.00 700.00
PROMOTION 181.00 100.00
TOTAL 326,541.00 317,638.00
[f3EtSE; LESSR E - BR
P
MINIM
UNICIPAL GRANT HISTORY:
all rt j P al7E
1,000.00 2,400.00 10,000.00
'j UG
APPLICATION
99.002
MUNICIPALITY OF CLARINGTON '
SUMMARY OF GRANT INFORMATION
'PLICANT ORGANIZATION: BODY IMAGE COALITION
CONTACT NAME Kathy Bales, Chairperson
ADDRESS 73 Short Crescent
TOWN/POSTAL CODE Courtice, Ontario L1 E 2Z6
TELEPHONE# 723-8195
)ESCRIPTION OF PROGRAMS AND SERVICES,
Iomote Eating Disorders Awareness Week. Speak to community groups&schools to prevent/create awareness of eating disorders. Take part in
iealth fairs,information displays.Compiling resource guide for Body Image/Eating Disorders. Provide a series of workshops for professionals. Create
ewsletters¤t information centre. Make referrals.Non-profit volunteer organization.
unds will be used toward marketing and promotion of healthy attitudes focussed at youth and pre-teens;dispense manual with no fee;promote positive
elf-esteem with pens,key-chains,etc;professional speakers and workshops on eating disorders etc.
)TAL MEMBERSHIP/PARTICIPANTS 30
MUNICIPAL GRANT DNA 2,500.00
FUNDRAISING/PROGRAM REVENUE ._
PREVIOUS YEARS SURPLUS/(DEFICIT) ._
OTHER
TOTAL -- 2,500.00
SALARIES -- 400.00
FACILITY RENTAL
PROGRAM SUPPLIES 580.00 1,750.00
MAINTENANCE
PROMOTION 125.00 350.00
TOTAL 705.00 2,500.00
UNICIPAL GRANT HISTORY:
Xll
9
OEM
01
LL
DNA DNA 2,500.00
Il) u7
1
APPLICATION#;
99.003
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
,PPLICANT ORGANIZATION: BOWMANVILLE FIGURE SKATING CLUB
CONTACT NAME Christie Alexander, President ,
ADDRESS P.O. Box 71
TOWN/POSTAL CODE Bowmanville, Ontario L1 C 1Z9
TELEPHONE# 623-3379
I
DESCRIPTION OF PROGRAMS AND SERVICES
Figure skating and learn to skate programs. Current Registration:Canskate 240 children in group programs,
Junior Test Stream 36 children in-group programs, Intermediates 30 children in private lessons and Seniors 40 participants in private lessons. ( I
Funding would be used to offset our increase in ice costs and enable the club to maintain current registration fees.
OTAL MEMBERSHIP/PARTICIPANTS 360
MUNICIPAL GRANT DNA 2,000.00
FUNDRAISING/PROGRAM REVENUE 91,980.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 15,000.00
OTHER 4,000.00
TOTAL 110,980.00
loom
SALARIES 11,868.00
FACILITY RENTAL 91,980.00
OFFICE/PROGRAM SUPPLIES 9,868.00
MAINTENANCE 300.00
PROMOTION 500.00
TOTAL 114,516.00
1UNICIPAL GRANT HISTORY:
�MOP
AP RO _.
-x
P 011E 99 GR;4NT Rfr...
DNA DNA $2,000.00
, 0 u8
APPLICATION#
99.004
MUNICIPALITY OF'CLARINGTON
SUMMARY OF GRANT INFORMATION
PPLICANT ORGANIZATION: BOWMANVILLE SANTA CLAUS PARADE
CONTACT NAME Valarie Gardiner
ADDRESS C/O 21 Rhonda Blvd.
TOWNIPOSTAL CODE Bowmanville, Ontario L1 C 3W3
TELEPHONE# 576-5521
DESCRIPTION OF PROGRAMS AND SERVICES
Provide an entertaining parade for the general public celebrating the beginning of the Christmas Season.People of all ages and abilities are
Encouraged to participate:
Municipal funding will help to refurbish costumes and provide bands for the parade.Municipality requested we paint the parade building to match other
i
buildings on the site.
OTAL MEMBERSHIPIPARTICIPANTS 10
MUNICIPAL GRANT 2,000.00 $1,000.00
FUNDRAISING/PROGRAM REVENUE/DONATIONS 4,000.00
PREVIOUS YEARS SURPLUS/(DEFICIT) _
OTHER/BUTTON SALES 8,000.00
TOTAL 15,000.00
BANDS/FLOATS 7,000.00
COSTUMES 1.000.00
OPERATING/PROGRAM SUPPLIES 6,700.00
MAINTENANCE 2,000.00
PROMOTION
TOTAL 16,700.00
MENEM
OEM
AUNICIPAL GRANT HISTORY:
D ` 1M
0 NEW
2,000.00 2,000.00 3,000.00
APPLICATION f
99.005
MUNICIPALITY OF CLARINGTON }
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: BOWMANVILLE UNITED SOCCER CLUB
CONTACT NAME Roy Moore
i
ADDRESS 22 Burk Court
l
Bowmanville, Ontario L1 C 3V8
TELEPHONE# 6232606 ext. 2190
I
i
i
{
DESCRIPTION OF PROGRAMS AND SERVICES
Provide recreational soccer to children of Bowmanville.
The purpose of the funding request is to keep the registration fees at the current levels thus keeping soccer as one of the most inexpensive programs for
recreational sports.
'OTAL MEMBERSHIP/PARTICIPANTS 825
29 1Z
MUNICIPAL GRANT DNA $5,000.00
FUNDRAISING/PROGRAM REVENUE 60,895.00 65,200.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (DEF)5,704.00 3,129.00
OTHER SPONSORS 9,680.00 10,125.00
TOTAL 64,871.00 77186.00
Mg
REFEREES 10,570.00 11,500.00
FEES 16,320.00 18,900.00
PROGRAM SUPPLIES 39,137.00 42,500.00
MAINTENANCE
MISCELLANEOUS 1,973.00 2,500.00
TOTAL
68,000.00 75,400AG.
AUNICIPAL GRANT HISTORY:H�IST�ryO.RY::
'e.+t2ekx R, p...
mawM
6 '
DNA DNA $5,000.0(
�J I Li
APPLICATION
99.006
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
_ICANT ORGANIZATION: CLARINGTON COMMUNITY CARE
CONTACT NAME Sally Barrie, Administrator
ADDRESS 26 Beech Avenue
TOWNIPOSTAL CODE Bowmanville, Ontario L1 C 3A2
TELEPHONE# 623-2288
'.�#RIPTION OF PROGRAMS AND SERVICES
ne Support Program,COPE Program,Respite program,Home Support Services.
rt;provides services i.e.transportation,home help&maintenance,meals-on-wheels,luncheon out,friendly visiting,telephone security checks,foot
information and referral of adults with needs related to physical disability or aging to remain in their own homes. COPE Mental Health Program is a
,jnity program that offers a support system to adults with emotional or psychiatric problems.COPE helps people through one-to-one matches and
I groups.
L MEMBERSHIP/PARTICIPANTS 1,643
I
MUNICIPAL GRANT $5,500.00 $5,500.00
�UNDRAISING/PROGRAM REVENUE/DONATIONS 93,677.00 95,698.00
PROVINCIAL UNITED WAY SUBSIDIES 170,510.00 173,000.00
OTHER 12,848.00 7,150.00
TOTAL 282,535.00 281,348.00
SALARIES 154,100.00 154,100.00
FACILITY RENTAL 24,568.00 22,086.00
OPERATIONS/PROGRAM SUPPLIES 101,617.00 101,962.00
MAINTENANCE --
PROMOTION 2,250.00 3,200.00
TOTAL 282,535.00 281,348.00
ARM �
F
_ _ .- -
"1PAL GRANT HISTORY:
$5,500.00 I $5.500.00 I $5,500.00
U l i
l
APPLICATION#
99005
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
LICANT ORGANIZATION: BOWMANVILLE UNITED SOCCER CLUB
CONTACT NAME Roy Moore
ADDRESS 22 Burk Court
Bowmanville, Ontario L1C 3V8
TELEPHONE# 6232606 ext. 2190
SCRIPTION OF PROGRAMS AND SERVICES
Itide recreational soccer to children of Bowmanville.
1
purpose of the funding request is to keep the registration fees at the current levels thus keeping soccer as one of the most inexpensive programs for
eational sports. I
i
AL MEMBERSHIP/PARTICIPANTS 825
ji
MUNICIPAL GRANT DNA $5,000.00
FUNDRAISING/PROGRAM REVENUE 60,895.00 65,200.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (DEF)5,704.00 3,129.00
OTHER SPONSORS 9,680.00 10,125.00
TOTAL 64,871.00 77,186.00
fool-
.ENL371
REFEREES 10,570.00 11,500.00
FEES 16,320.00 18,900.00
PROGRAM SUPPLIES 39,137.00 42,500.00
MAINTENANCE —
MISCELLANEOUS 1,973.00 2,500.00
TOTAL 68,000.00 75,400.00
s
P.IwNFE;� ��2EVERI�E� -��— - -
� !IE ETAS.
WOREP
m .
ICIPAL G�R/QATTNT HISTORY:}/��1MIS*4 �jf.}® Sk xas'6y. Y—C't''+
3 PM
DNA DNA $5,000.00
APPLICATION
99.000
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
11CANT ORGANIZATION: CLARINGTON GIRLS'HOCKEY ASSOCIATION
CONTACT NAME Beverly Ferguson
ADDRESS 85 Queen Street
TOWNIPOSTAL CODE Bowmanville, Ontario L1 C 1 M5
TELEPHONE# 623-1592
ICRIPTION OF PROGRAMS AND SERVICES
,reation for youth.Provide a chance to belong and play an organized sport.Learn to work together as a team,organizational skills and leadership.
;ng will allow us to provide recreation for youths of Clarington from the age of 5 to 17 years. It allows young girls to take a leadership role in managing
oaching the youth of Clarington.
MEMBERSHIP/PARTICIPANTS 102
MUNICIPAL GRANT DNA 3,000.00
FUNDRAISING/PROGRAM REVENUE 28,150.00
i
PREVIOUS YEARS SURPLUS/(DEFICIT) 269.00 227.00
i
SPONSORSHIP 1,950.00
TOTAL 30,369.00
MEMO= MEW
i
SALARIES
FACILITY RENTAL 17,760.00
OPERATING/PROGRAM SUPPLIES 12,132.00
MAINTENANCE --
PROMOTION 250.00
TOTAL 30,142.00
S I! — RQ
T a�
CIPAL GRANT HISTORY:
r - t+Tf APR�;�
DNA DNA $3,000.00
u
' J
APPLICATION
99.007
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
]CANT ORGANIZATION: CLARINGTON EAST FOOD BANK
,I
CONTACT NAME Clarington East Food Bank
ADDRESS 87 Mill St. N., Unit 2
TOWN/POSTAL CODE Newcastle, Ontado L1 B 1 H8
TELEPHONE# 987-3342
>CRIPTION OF PROGRAMS AND SERVICES
ply food to those in needs,usually a three-day supply once a month,more often if the need is there.
,le us to continue to meet the needs of the hungry in our community—what food is not donated to the food bank,the food bank provides using the
that are donated.
1 MEMBERSHIPIPARTICIPANTS 10
MUNICIPAL GRANT 450.00 5,000.00
FUNDRAISING/PROGRAM REVENUE
PREVIOUS YEARS SURPLUS/(DEFICIT) 9,880.00 9,508.00
DONATIONS 8,300.00 9,000.00
TOTAL 18,630.00 23,508.00
SALARIES 1,200.00 1,200.00
FACILITY RENTAL 2,400.00 2,400.00
PROGRAM SUPPLIES 4,572.00 5,290.00
MAINTENANCE 550.00 550.00
PROMOTION 400.00 400.00
TOTAL 9,122.00 9,840.00
MIMI i i FINE
CIPAL GRANT HISTORY:
46
$450.00 $450.00 $5,000.00
1 � 1 �
APPLICATION
99.010
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
]CANT ORGANIZATION: CLARINGTON OLDER ADULT ASSOCIATION
CONTACT NAME Don Welsh, President
ADDRESS 26 Beech Avenue
TOWN/POSTAL CODE Bowmanville, Ontario L1 C 3A2
TELEPHONE# 263-4543
;RIPTION OF PROGRAMS AND SERVICES
isor various activities at the Clarington,Beech Centre,Monday through Friday for the Older Adults of Clarington.Some activities include shuffleboard,
cards,dancing and guest speakers.We provide educational speakers for health and safety topics that will benefit the older adults.We also sponsor
performances,dinner shows,bazaar and craft sales as fundraising to offset the operating cost of the Centre.
will assist in funding the current activities and provide more activities in the future. Funds will assist in completing the games room in the basement
purchase two computers for use by the Older Adults.Now that the Centre is almost complete,our membership and activities will increase.
MEMBERSHIPIPARTICIPANTS 240
MUNICIPAL GRANT 5,000.00 7,000.00
' FUNDRAISING/PROGRAM REVENUE 15,190.00 40,800.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 19,810.00
OTHER RENTALS 28,000.00 60,000.00
TOTAL 68,000.00 107,800.00
SALARIES 38,000.00 60,000.00
FACILITY RENTAL
OPERATING/PROGRAM SUPPLIES 10,500.00 8,400.00
MAINTENANCE 17,500.00 30,000.00
PROMOTION 2,000.00 2,400.00
TOTAL 68,000.00 0
CIPAL GRANT HISTORY:
VMS
$2,500.00 $5,000.00 $7,000.00
i
APPLICATION# j
99.009 I
MUNICIPALITY OF CLARINGTON j
SUMMARY OF GRANT INFORMATION
_ICANT ORGANIZATION: CLARINGTON GREEN GAELS LACROSSE CLUB
i
CONTACT NAME Charlie Marlow, Treasurer
ADDRESS 187 King Street E.
TOWNIPOSTAL CODE Oshawa, Ontario L1 H 1 C2
TELEPHONE# 579-5531
3CRIPTION OF PROGRAMS AND SERVICES
osse programmes for individuals under 22 years of age.
ide supervised physical activity for youth.Attract spectators to local arenas and retail establishments.
aL MEMBERSHIP/PARTICIPANTS 50
I
MUNICIPAL GRANT DNA 10,000.00
FUNDRAISING/PROGRAM REVENUE 24,772.00 24,000.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (1,836.00) (6,416.00)
SPONSOR 23,109.00 20,000.00
TOTAL 46,045.00 47,584.00
i
F3
SALARIES
FACILITY RENTAL 5,610.00 6,000.00
OPERATING/PROGRAM SUPPLIES 37,842.00 39,000.00
FOUNDERS CUP EXPENSES 8,659.00 9,000.00
PROMOTION 350.00 4,000.00
TOTAL 52,461.00 58,000.00
1
1CIPAL GRANT HISTORY:
r _
APRQVEOPI�ROV [trC
DNA DNA 10,000.00(ONETIME)
APPLICATION#
99.012
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
_ICANT ORGANIZATION: CLARINGTON YOUNG WOMEN'S CHRISTIAN ASSOCIATION (Y.W.C.A.)
CONTACT NAME C Baird
ADDRESS Clarington Community Resource Centre- 132 Church Street
TOWN/POSTAL CODE Bowmanville, Ontario L1 C 1 T5
TELEPHONE# 623-9922
t
'ORIPTION OF PROGRAMS AND SERVICES
-eation&early childhood education programs throughout Bowmanville,Courtice&Newcastle.Programs for pre-school,children,youth and adults.
are to provide opportunities for physical,creative,educational and social development in structured settings with qualified staff.
Is would enable the purchase of materials focusing on arts,theatre and dance. Instruments that are designed for smaller hands would be useful.
4L MEMBERSHIP/PARTICIPANTS 600 .800
§ 'I Ili M1
MUNICIPAL GRANT 275.00 1,000.00
FUNDRAISING/PROGRAM REVENUE 43,500.00 44,000.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (125.00)
OTHER GRANTS/DONATIONS 9,100.00 9,500.00
TOTAL 52,875.00 54,375.00
Koss=
SALARIES 39,000.00 42,000.00
FACILITY RENTAL 8,500.00 8,200.00
OPERATING/PROGRAM SUPPLIES 3,400.00 3,600.00
MAINTENANCE
PROMOTION 2,100.00 2,100.00
TOTAL 53,000.00 55,900.00
i
275.00 275.00 1,000.00
APPLICATION
99.011
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
i
-ICANT ORGANIZATION: CLARINGTON SWIM CLUB
CONTACT NAME Michael Holbrook, General Manager
ADDRESS 83 Mearns Court
TOWN/POSTAL CODE Bowmanville, Ontario L1 C 4N4
TELEPHONE# 697-3124
33CRIPTION OF PROGRAMS AND SERVICES
tipetitive swimming programs for all ages and abilities.Novice(introductory)1-3 days/week ages 6-14,competitive 3-7 workouts/week ages 9-19,and
ters(adult fitness swimming)1-3 workouts/week ages 20+.
.ommunity Services is aware the size of our program and rental costs increased significantly with the opening of the Courtice Community Complex.At
;ame time a traditional source of income(bingo&Nevada)has fallen off greatly. Funds would be used towards our most vital expenditure—pool
�I.
�L MEMBERSHIPIPARTICIPANTS 190
MUNICIPAL GRANT 1,500.00 $3,500.00
FUNDRAISING/PROGRAM REVENUE 114,000.00 121,000.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (19,300.00)
OTHER 14,500.00 45,250.00
TOTAL 130,000.00 150,450.00
A
SALARIES 85,200.00 97,600.00
FACILITY RENTAL 41,400.00 32,000.00
OPERATING/PROGRAM SUPPLIES 17,000.00 14,791.00
FUNDRAISING EXPENSES 5,100.00 15,750.00
PROMOTION 600.00 3,000.00
TOTAL 149,300.00 163,141.00
ANN
ICIPAL GRANT HISTORY:
1,500.00 1,500.00 3,500.00
1016
APPLICATION#
99.014
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
'CANT ORGANIZATION: COURTICE TEEN CENTRE
CONTACT NAME Robert G. Kreasul
ADDRESS 1778 Nash Road
TOWN/POSTAL CODE Courtice, Ontario L1 E 21-9
TELEPHONE# 416-714-7889
t
�CRIPTION OF PROGRAMS AND SERVICES
Drop-in Centre,Mondays,Wednesdays&Saturdays.;Fundraising for hospital.Fundraising for"The Ark".Educational programmes-sexual
It,grief counselling,C.P.R.,environmental(camping,etc.).Music concerts,dances,debating,community service.
will enable us to expand our"award winning" activities with more educational events.
L MEMBERSHIP/PARTICIPANTS 450
i
MUNICIPAL GRANT 2,000.00 5,000.00
FUNDRAISING/PROGRAM REVENUE 4,0000 5,000.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (1,500.00)
CHURCH DONATION 12,900.00 13,000.00
TOTAL 18,900.00 22,500.00
I
SALARIES
FACILITY RENTAL 12,900.00 13,000.00
OPERATING/PROGRAM SUPPLIES 6,000.00 10,500.00
MAINTENANCE ; 500.00 500.00
PROMOTION
TOTAL 19,400.00 24,000.00
ICIPAL GRANT HISTORY:
$2.000.00 $5,000.00
IUi9
APPLICATION
99.013 j
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
]CANT ORGANIZATION: CLARINGTON YOUTH COUNCIL—ADULT ADVISORY BOARD
i
i
i
CONTACT NAME Robert G. Kreasul
ADDRESS 4 Devondale Street
TOWN/POSTAL CODE Courtice, Ontario L1 H 1 S2
TELEPHONE# 416-714-7889
3CRIPTION OF PROGRAMS AND SERVICES
organization-mandate-set up and administer Clarington Wide Youth Council
is will be used towards Newcastle Drop-in Organization startup.Diverse youth issues will be addressed. Publicity for startup.
kL MEMBERSHIP/PARTICIPANTS 24
MUNICIPAL GRANT 2,000.00
FUNDRAISING/PROGRAM REVENUE
PREVIOUS YEARS SURPLUS/(DEFICIT)
OTHER
TOTAL 2,000.00
SALARIES
FACILITY RENTAL 1,800.00
PROGRAM SUPPLIES
MAINTENANCE
PROMOTION 200.00
TOTAL 2,000.00
ICIPAL GRANT HISTORY:
DNA DNA $2,000.00
APPLICATION
99.016
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
_ICANT ORGANIZATION: DURHAM DEAF SERVICES
CONTACT NAME Armand Brennan, Executive Director
ADDRESS 750 King Street East
TOWNIPOSTAL CODE Oshawa, Ontario L1 H 1G9
TELEPHONE# 579-3328
;RIPTION OF PROGRAMS AND SERVICES
f Literacy Program.ASL Family Literacy program.American sign language classes. Interpretation services,advocacy,public awareness and support
.%s',(referral&information).
Js will assist with interpreting services to deaf,deafened and hard-of-hearing consumers in Clarington;assist families with deaf children to acquire their
y language(American Sign Language).This would assist in barrier-free communication for the families as well as reducing the risks of infants and
in having sociallemotionallidentity crises.
_
MEMBERSHIP/PARTICIPANTS 25
MUNICIPAL GRANT DNA 3,000.00
FUNDRAISING/PROGRAM REVENUE 123,250.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 66,001,00
FEDERAL GRANT 150,000.00
TOTAL 342,779.00 342,251.00
INS i:
J _ -
SALARIES 189,000.00
FACILITY RENTAL' 4,000.00
OPERATINGIPROGRAM SUPPLIES 85,650.00
MAINTENANCE 5,100.00
PROMOTION 500.00
TOTAL 276,778.00 284,250.00
w r
!"IPAL GRANT HISTORY:
700.00 DNA ( $3,000.00
i
ij
APPLICATION#
99.015 j
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
t+i!1-1
1
(CANT ORGANIZATION: DURHAM CENTRAL AGRICULTURAL SOCIETY
CONTACT NAME Robert Allin
ADDRESS P.O. Box 90, 2 Princess Street
TOWN/POSTAL CODE Orono, Ontario LOB 1 MO
TELEPHONE# 987-4487
CRIPTION OF PROGRAMS AND SERVICES
irage 4H&Junior Farmer Programmes.Outlet for individuals to promote skills and products of the area.
,ut grants and sponsors the Orono Fair would have a difficult time to keep going after 146 years.
L MEMBERSHIP/PARTICIPANTS 236 j
i
MUNICIPAL GRANT 1,000.00 1,000.00
FUNDRAISING/PROGRAM REVENUE 133,377.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (6,733.00) 6,557.00
PROVINCIAL GRANT 3,735.00
TOTAL 131,379.00
SALARIES 11,805.00
r
ADMINISTRATION/GENERAL EXPENSES 18,071.00
FAIR OPERATING EXPENSES 86,361.00
MAINTENANCE 3,682.00
PROMOTION 4,903.00
TOTAL 124,822.00
:IPAL GRANT HISTORY:
DNA $1,000.00 11,000.00
APPLICATION#
99.018
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
LICANT ORGANIZATION: FRIENDS OF SECOND MARSH
CONTACT NAME Carole Seysmith
ADDRESS 206 King Street East, P.O. Box 26006, RPO King Street
TOWN/POSTAL CODE Oshawa,Ontario L1 G 8R4
TELEPHONE# 723-5047
"RIPTION OF PROGRAMS AND SERVICES
profit,community-based environmental organization that is committed to the protection and regeneration of Second Marsh and its 101km Watershed,
ied by Farewell,Black&Harmony Creeks.
will be used for the protection and restoration of the marsh,education programs(private landowner support,storm drain marking system, classroom
t propagation program,watershed monitoring,co-op education) community awareness(i.e.two newsletters),
L MEMBERSHIP/PARTICIPANTS 360
MUNICIPAL GRANT 1,000.00 5,000.00
` FUNDRAISING/PROGRAM REVENUE 23,900.00 49,297.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (4,800.00) —
OTHER GRANTS 187,700.00 105,700.00
TOTAL 207,800.00 159,997.00
SALARIES 39,600.00 32,915.00
MARSH RESTORATION AND MANAGEMENT 84,700.00 —
OPERATING/PROGRAM SUPPLIES 25,500.00 49,385.00
SIGNAGE 11,000.00 9,300.00
WATERSHED STEWARDSHIP 47,000.00 68,397.00
TOTAL 207,800.00 159,997.00
"^,IPAL GRANT HISTORY:
ONE TIME GRANT$1,000.00 $1,000.00 $5,000.00
1
i '_ LJ
APPLICATION
MUNICIPALITY OF CLARINGTON 99-017
SUMMARY OF GRANT INFORMATION
]CANT ORGANIZATION: THE FIREHOUSE YOUTH CENTRE
CONTACT NAME Christopher Wood
ADDRESS 132 Church Street
TOWNIPOSTAL CODE Bowmanville, Ontario L1C 1T5
TELEPHONE# 623-6796, 623-6814
'CRIPTION OF PROGRAMS AND SERVICES i
de youth with a safe and acceptable alternative. Increase participation and volunteerism with the centre.Opportunities for youth to
iss issues and concerns.Offer youth related services.
s will be used to keep equipment i.e.pool table/cues,stereo equipment,furniture in good repair. Start-up costs for fundraisers i.e.equipment rental or
I of additional space,building materials or items to sell.Assist with buying a computer and internet access to establish a public relations campaign
,reation of a newsletter.
�L MEMBERSHIPIPARTICIPANTS 100
l
D
MUNICIPAL GRANT $2,000.00 2,000.00
FUNDRAISING/PROGRAM REVENUE 13,548.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (5,426.00)
OTHER
TOTAL 15,548.00 (3,426.00)
=EXPENDRIJRES _ X9t
SALARIES 12,490.00 33,642.00
;i
FACILITY RENTAL
I
OPERATING/PROGRAM SUPPLIES 7,253.00 15,800,00
MAINTENANCE 776.00 4,000.00
i
PROMOTION 455.00 2,500.00
TOTAL 20,974.00 55.9\42.00
NFL�1PERATIONEXPENSES LESS RESIEE�iU -� � ° D : f426 00 3
ICIPAL GRANT HISTORY:
WE
n1t�ZG W APPROVED `r 4 '198 GR NT APFROVE[t � 9 RANTREQUETEt�
. � n ap ,; - '
DNA 2,000.00 2,000.00
APPLICATION#
99.020
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
'CANT ORGANIZATION: NEWCASTLE HORTICULTURAL SOCIETY
CONTACT NAME Darlene Sullivan
ADDRESS 20 King Street West, Unit#1
TOWN/POSTAL CODE Newcastle, Ontario L1 B 1 H7
TELEPHONE# 987-3880
,:.RIPTION OF PROGRAMS AND SERVICES
he following are open to the public:community plantings at the town hall&cemetery,flower&vegetable competitions and exhibitions,
peakers on horticultural and environmental issues,support a youth group and host garden tours,plant auctions and sales.
-im to promote beautification in our community.Forum for exchange of information,knowledge&ideas.Last year,half of budget was spent on
ing old foundation plantings at the Town Hall.Group could not survive without government funding.
L MEMBERSHIP/PARTICIPANTS 66
MUNICIPAL GRANT 350.00 350.00
FUNDRAISING/PROGRAM REVENUE 2,333.00 1,764.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 21.00 1,010.00
OTHER GRANTS 1,000.00 1,000.00
TOTAL 3,704.00 4,124.00
SALARIES
FACILITY RENTAL 165.00 185:00
OPERATING/PROGRAM SUPPLIES 2,473.00 3,252.00
MAINTENANCE
PROMOTION 56.00 60.00
TOTAL SUR 1,010.00 3,497.00
"IPAL GRANT HISTORY:
250.00 350.00 350.00
i
APPLICATION
99.019
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
(CANT ORGANIZATION: NEWCASTLE COMMUNITY HALL
i
CONTACT NAME Gabrielle Worsley
l
ADDRESS 20 King St. W.
TOWN/POSTAL CODE Newcastle, Ontario 1-113 1J6
i
TELEPHONE# 987-3856
i
CRIPTION OF PROGRAMS AND SERVICES j
it of rooms to the community at reasonable&affordable rates i.e.weddings,fundraisers,meetings and service groups.
I
ng is needed for operational expenses to keep the building(which is an historic 75 years old)in good condition.Without funding this building could
aerate.
,L MEMBERSHIPIPARTICIPANTS
MUNICIPAL GRANT 13,200.00 $12,500.00
FUNDRAISING/PROGRAM REVENUE(RENTALS) 44,210.00 39,695.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 18,690.00 79,429.00
GIC/DONATIONS 52,459.00 -
TOTAL 128,559.00 131,624.00
SALARIES 27,321.00 28,047.00
SERVICES 11,544.00 13,530.00
OPERATING SUPPLIES 6,555.00 6.760.00
MAINTENANCE 1,610.00 3,500.00
MISCELLANEOUS 2,100.00 300.00
TOTAL 49,130.00 52,137.00
ET{ ?FATI01�t=E1'E S101 E �Il7 � -
CIPAL GRANT HISTORY:
1992 ApPR0VE17 1 8 GRANT�►P>PRO rt X1999 GRANTRE
11,000.00 13,200.00 $12,500.00
1 �i � 4
APPLICATION
99.022
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
_ICANT ORGANIZATION: ORONO AMATEUR ATHLETIC ASSOCIATION
CONTACT NAME Laverne Boyd, Secretary
ADDRESS P.O. Box 165
TOWN/POSTAL CODE Orono, Ontario LOB 1 MO
TELEPHONE# " 983-5236
"RIPTION OF PROGRAMS AND SERVICES
lotion of minor sports for Orono and surrounding area i.e.hockey rep,house league and"mites" (4&5)instructional hockey.
all house league.Soccer house league.Girls softball(novice,;peewee&bantam).
is will help keep registration fees at an affordable level so most children can participate and assist with training for coaches.
L MEMBERSHIP/PARTICIPANTS 655
MUNICIPAL GRANT 450.00 2,500.00
FUNDRAISINGIPROGRAM REVENUE 158,543.00 167,444.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (11,899.00) (2,448.00)
DONATIONS 2,783.00 2,922.00
TOTAL 149,877.00 170,418.00
SALARIESIREFEREES/UMPIRES 32,209.00 33,819.00
FACILITY RENTAL 47,676.00 50,060.00
PROGRAM SUPPLIES/EXPENSES 61,188.00 64,248.00
OPERATING EXPENSES 10,760.00 11,298.00
PROMOTION 492.00 517.00
TOTAL 152,325.00 159,942 00
'('IPAL GRANT HISTORY:
450.00 I 450.00 2,500.005
"U27
i
I
APPLICATION
99.021
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
-ICANT ORGANIZATION: NEWCASTLE VILLAGE &DISTRICT HISTORICAL SOCIETY
i
CONTACT NAME Herb Taylor
ADDRESS 20 King St. West
TOMPOSTAL CODE Newcastle, Ontario 1-113 1H7
TELEPHONE# 987-5433
I
3CRIPTION OF PROGRAMS AND SERVICES
aty is a collector of information,official records,historical documents,family stories,photographs and memorabilia concerning Newcastle I
)e and the surrounding district. Headquarters are in the Memorial Library Room,in the Community Hall.Society is a source of genealogical
oration.
cipal funding will help buy documents,assist with office expenses,improve newsletter,bring speakers to the community and publish more and better
historic information.
\L MEMBERSHIP/PARTICIPANTS 161
moon=
MUNICIPAL GRANT DNA 1,000.00
FUNDRAISING/PROGRAM REVENUE 1,612.00 1,761.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (781,00) (998.00)
OTHER
TOTAL 831.00 1,763.00
�111fiilijl�1110111
SALARIES
FACILITY RENTAL 739.00 751.00
OPERATING/PROGRAM SUPPLIES 974,00 1,735.00
MAINTENANCE -- 100.00
PROMOTION 116.00 200.00
TOTAL 1,829.00 2,786.00
T _ _
CIPAL GRANT HISTORY:
i
DNA DNA 1,000.00
APPLICATION#
99.024
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
-ICANT ORGANIZATION: St. Elizabeth School
CONTACT NAME Joanne Bibby
ADDRESS 610 Longworth
TOWNIPOSTAL CODE Bowmanville, Ontario L1 C
TELEPHONE# 623-0795
:RIPTION OF PROGRAMS AND SERVICES
!ide education,recreation and place for our youth to relax and become physically active..To provide an area of recreation in this area s at present
s absolutely nothing,
it is requested for playground equipment.
AL MEMBERSHIPIPARTICIPANTS 500 students
MUNICIPAL GRANT $10,000.00
FUNDRAISING/PROGRAM REVENUE
PREVIOUS YEARS SURPLUS/(DEFICIT)
OTHER
TOTAL
ENQIT3�13E
., --? Z:...-�a° °3�.ai_. - u-.... 3i✓+r -q'.r__...,,_.- _-c_+?iii g`—+n=s_, r-..`W',lSYYVV ..o .g .`�Ni `
SALARIES
FACILITY RENTAL
PROGRAM SUPPLIES
MAINTENANCE
PROMOTION
TOTAL
N>=TOPERATIOIV E(P N ES LESS REVENUE 0'w R
IICIPAL GRANT HISTORY:
1997 GRANTAPPROVEQ` 19913 GRANT APPROV€b = =1999 GRAtdT REQUESTEQ
_. .,.r..., _
_.._ . . r ... _ .. , ... �T
NIL NIL $10,000.00
APPLICATION#
� � 2y
r,
APPLICATION#
99.023
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
=1
]CANT ORGANIZATION: ORONO HORITCULTURAL SOCIETY
CONTACT NAME Flora Sharpe
ADDRESS Box 426
TOWN/POSTAL CODE Orono, Ontario LOB 1 MO
TELEPHONE# 983-9761
)CRIPTION OF PROGRAMS AND SERVICES
raising-buffet luncheon;bus trip;plant sales at meetings and flower basket-sales for Orono Cemetery Decoration Sunday.Purchase plants and
Lain six public flowerbeds in the Village of Orono.
cipal funding will assist with society hosting the OHA District 171'Annual Meeting(12 horticultural societies).With Council's permission,we would like
idscape on the west side near the veranda of the Orono Public Library. Funds will also assist with maintaining our present 6 flower beds and a bus
"Canada Blooms".
1 MEMBERSHIP/PARTICIPANTS 125
MUNICIPAL GRANT 350.00 350.00
FUNDRAISING/PROGRAM REVENUE 2,793.00 2,895.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 170.00 224.00
OTHER GRANTS 1,000.00 1,000.00
TOTAL 4,313.00 4,469.00
FEES 658.00
FACILITY RENTAL 550.00
OPERATING/PROGRAM SUPPLIES 2,881.00
MAINTENANCE —
PROMOTION --
TOTAL 4,089.00
CIPAL GRANT HISTORY:
a
250.00 350.00 350.00
1028
APPLICATION
MUNICIPALITY OF CLARINGTON 99.026
SUMMARY OF GRANT INFORMATION
_ICANT ORGANIZATION: SMALL MIRACLES CHILD DEVELOPMENT CENTRE INC.
CONTACT NAME Jennifer Cullen, Supervisor
ADDRESS P.O. Box 20016
TOWN/POSTAL CODE Newcastle, Ontario L1 B 1 M3
TELEPHONE# 987-3727
�RIPTION OF PROGRAMS AND SERVICES
II Miracles currently provides a 3:00 am.and 2:00 a.m.Nursery School program for children ages 2'/z-5 years.Our program incorporates children
)ecial needs and assists them in co-operation with various special needs agencies.
icipal grant funds will assist with the purchase of child-sized chairs and gross motor equipment(including new ride-on toys,balls,hoops and
,hags),
%L MEMBERSHIP/PARTICIPANTS 19
MUNICIPAL GRANT DNA 500.00
FUNDRAISING/PROGRAM REVENUE 26,764.00 23,000.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (140.00) 1,006.00
I
OTHER DONATIONS 6,409.00 7,064.00
TOTAL 33,033.00 31,57 0.00
SALARIES 20,458.00 16,500.00
FACILITY RENTAL 3,664.00 3,800.00
PROGRAM'SUPPLIES 6.075.00 7,510.00
MAINTENANCE 1,566.00 1,900.00
PROMOTION 264.00
TOTAL 32,027.00 29 710.00
i
ICIPAL GRANT HISTORY:
Oil
�-
z n pR9 = 9K1dTiREQt�
DNA DNA $500.00
' 03
l
99.025
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
I
' ICANT ORGANIZATION: SCOUTS CANADA OSHAWA DISTRICT
I
CONTACT NAME Alan R. Freeman
ADDRESS 1711 Simcoe Street North
TOWN/POSTAL CODE Oshawa, Ontario L1G 4Y1
TELEPHONE# 725-4734
3CRIPTION OF PROGRAMS AND SERVICES
1
sting programs for five sections from Beavers through Rovers.Camping facilities for Scouting&Guiding. Summer Camp Programs(day&residential).
-n to swim classes and public swimming.
costs of running the programs passed along to the Youth of Clarington will be kept at an affordable rate with the help of the grant requested.
4L MEMBERSHIP/PARTICIPANTS 1700-(245)CLARINGTON RESIDENTS
i
MUNICIPAL GRANT DNA 1,000.00
FUNDRAISING/PROGRAM REVENUE 828,412.00 818,020.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (247,081) (230,396.00)
OTHER GRANTS 2,500.00 2,500.00
TOTAL 583,831 591,124.00
- (PENOITiRESy
_�e�fr '
SALARIES 350,641.00 393,500.00
FACILITY RENTAL 28,248.00 26,010.00
OPERATING/PROGRAM SUPPLIES 337,418.00 322,835.00
MAINTENANCE 87,267.00 73,750.00
PROMOTION 10,653.00 17,475.00
TOTAL 814,227.00 833,570.00
ga. f
x9g,mwl -a _..fe. ` r
--
3 NE1 O)'ERATION EXPENSES LESS RE1tENU k� {DEF)23D,398 00 [ 446p0_
e
ICIPAL GRANT HISTORY:
1997 GRANT APPROVEtt L 3 1998 GRANT APPROVED 9959 G ANT R QCJES'GED
zr e_ _.�. -
a
500.00 DNA 1,000.00
� u3U
APPLICATION#
99.028
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
®ICANT ORGANIZATION: TYRONE ATHLETIC ASSOCIATION
CONTACT NAME Brent Mason
ADDRESS Tyrone Athletic Association
TOWN/POSTAL CODE Tyrone, Ontario L1 C 3K6
TELEPHONE# :::::t263-4576
;CRIPTION OF PROGRAMS AND SERVICES
..de organized sports to children in Clarington at a reasonable cost. Provide uniforms and equipment for soccer,hardball and softball.Provide family
mg through arena rental.
s will provide reasonable rates at registration;maintain&repair fields,fences,benches to provide a safe environment for all sports;maintain&
ide sports equipment&uniforms;supply opportunities for families to participate in sports together by providing our skating program.
1 MEMBERSHIPIPARTICIPANTS 160
MUNICIPAL GRANT 2,000.00 5,000.00
FUNDRAISING/PROGRAM REVENUE 19,420.00 22,000.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (1,174.00) 1,067.00
OTHER
TOTAL 20,246.00 28,067.00
SALARIES/REVEREES/UMPIRES 1,152.00 2,000.00
FACILITY RENTAL 3,460.00 4,200.00
OPERATING/PROGRAM SUPPLIES 6,372.00 9,530.00
MAINTENANCE/PARK EXPANSION 8,087.00 24,000.00
PROMOTION 108.00 150.00
TOTAL 19,179.00 39,880.00
.IPAL GRANT HISTORY:
2 PRf'lE? _ GAPPPRO
B3 G} 1T, EQUE
2,000.007 2,000.00 5,000.00
I vl 3 �
k
APPLICATION
99.027
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
®ICANT ORGANIZATION: SOLINA COMMUNITY CENTRE
CONTACT NAME Deanna MacDuff
ADDRESS C/o 1914 Concession Road 6
TOWN/POSTAL CODE Hampton, Ontario LOB 1JO
TELEPHONE# 263-8386
i
i
33CRIPTION OF PROGRAMS AND SERVICES
ge groups—lobbball,softball,t-ball,soccer,Solina Day,Senior's Organization 4H,W1,Beavers,card parties,bus trips,tournaments,playground, 1
:etball,tennis,children's day camp,parties for children,hall rentals,park rentals,banquets and picnics,
is to be used for repairs to hall and park,parking lot(12,000)and replacement of fence around park(9,200)for safety of children, Both projects are
ired this year in order to properly maintain this property.
kL MEMBERSHIPIPARTICIPANTS 300
MUNICIPAL GRANT 500.00 22,000.00
FUNDRAISING/PROGRAM REVENUE 41,802.00 46,100.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 49,519.00 52,996.00
DONATION 2,273.00 2,500.00
TOTAL 94,094.00 123,596.00
SALARIES 6,302.00 7,500.00
OFFICE EXPENSES 6,943.00 9,650.00
MAINTENANCE/PROGRAM SUPPLIES/FUNDRAISING 26,473.00 32,075.00
CAPITAL EXPENDITURE 380.00 22,000.00
HONORARIUM 1,000.00 1,000.00
TOTAL 41,098.00 72,225.00
—2111'a a
_ -
9
CIPAL GRANT HISTORY:
450.00 500.00 22,000.00
APPLICATION#
03 99.00
APPLICATION
99.030
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
. :ANT ORGANIZATION: NEWCASTLE SKATING CLUB
CONTACT NAME Dawn Korbak
ADDRESS 103 Caroline Street
TOWNIPOSTAL CODE Newcastle, Ontario L1 B 1 H4
TELEPHONE# 987-3719
��RIPTION OF PROGRAMS AND SERVICES
tional leam-to-skate and figure skating for ages 3-adult. Programs run are:kidskate,canskate,pre-intermediate,intermediate,senior&ice
i :s(adult).
will assist with maintaining a quality;program without increasing registration fees. This will keep figure skating affordable.
��.
MEMBERSHIP/PARTICIPANTS 132
MUNICIPAL GRANT 1,200.00 1,500.00
FUNDRAISING/PROGRAM REVENUE 27,662.00 29,200.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 3,116.00 (2,430.00)
INTEREST 280.00 150.00
TOTAL
32 258.00
28,420.00
SALARIES 4,800.00 4,800.00
FACILITY RENTAL 25,000.00 18,000.00
OPERATING/PROGRAM SUPPLIES 3,820.00 3,770.00
MISCELLANEOUS 250.00 250.00
PROMOTION 818.00 600.00
TOTAL 34,688.00 27,420.00
_ a
�wIPAL GRANT HISTORY:
mum= MEW
1035
I
APPLICATION
99.029 s
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
_ICANT ORGANIZATION: WILDERNESS SURVIVAL SCHOOLIPROJCT LOST
CONTACT NAME David Arama
ADDRESS 73 Short Crescent
TOWN/POSTAL CODE Courtice, Ontario L1 E 2Z6
TELEPHONE# 4040634
SCRIPTION OF PROGRAMS AND SERVICES
emess adventure-based programming e.g.Summer wilderness camp program,project L.O.S.T.for Youth(at risk).Leadership for troubled youth.
cpacking&Winter camping.
Jing would provide start-up capital for the launching of this program,likely with the Recreation Department(Clarington)and other partners
Craigwood Youth Services),
4L MEMBERSHIP/PARTICIPANTS 2
MUNICIPAL GRANT DNA 20,000.00
FUNDRAISING/PROGRAM REVENUE 20,000.00 30,000.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 2,875.00
OTHER
i
TOTAL 20,000.00 52,875.00
i
i
SALARIES 13,200.00 13,200.00
FACILITY RENTAL
PROGRAM SUPPLIES
OPERATING/OFFICE SUPPLIES 1,375.00 1,375.00
PROMOTION 2,550.00 2,550.00
TOTAL 17,125.00 17,125.00
NOW I
_ 5��� N
ICIPAL GRANT HISTORY:
? l
MUM-
I
DNA DNA 20,000.00
�, 3
APPLICATION
99.032
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
_ICANT ORGANIZATION: ORONO FIGURE SKATING CLUB INC.
CONTACT!NAME Joan Moffat, President
ADDRESS P.O. Box 292,2 Princess Street
TOWN/POSTAL CODE Orono, Ontario LOB 1 MO
TELEPHONE# 983-9561
:RIPTION OF PROGRAMS AND SERVICES
ide CanSkate programs for children 4 years and older who progress through badge levels in this leam-to-skate program taught by professional
ss. Testing and competitive skating for skilled skaters.Adult Skate program for 18+years. Adult precision team,
ling will help provide quality ice time and professional coaching. Fees are kept low to encourage young people in the sport.501'anniversary depleted
to start 98-99 year. Funds also assist with badges,manuals,information and hosting of events.
�L'MEMBERSHIPIPARTICIPANTS 140
MUNICIPAL GRANT 1,500.00 4,000.00
FUNDRAISING/PROGRAM REVENUE 53,000.00 55,000.00
PREVIOUS YEARS SURPLUS/(DEFICIT) (1,074.00) (5,424.00)
OTHER
TOTAL 53,426.00 53,576.00
SALARIES 8,000.00 8,500.00
FACILITY RENTAL 34,000.00 35,000.00
PROGRAM SUPPLIES 10,500.00 12,300.00
MAINTENANCE 6,000.00 6,000.00
PROMOTION 350.00 400.00
TOTAL 58,850.00 62,200.00
FS9IlilU "= DEF X24 4 t�
a--ate`.-.'P`3b,•��r„#,`-.rk+. .. _ _ „`•,sx.,:
ICIPAL GRANT HISTORY:
1,500.00 1,500.00 4.000.00
7 7
i
APPLICATION#
99.031
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
(CANT ORGANIZATION: COURTICE SOCCER ASSOCIATION
I
CONTACT NAME Murray Hutchinson
ADDRESS C/o 31 Stephen Avenue
TOWNIPOSTAL CODE Courtice, Ontario LIE 1Z2
TELEPHONE# 686-5970
CRIPTION OF PROGRAMS AND SERVICES j
sized House League Soccer for children ages 5-18 years.
commodate the rapid increase of numbers of children signing up to play soccer.This grant is to build more fields to ensure no children shall be
i away from playing organized soccer.
i
MEMBERSHIPIPARTICIPANTS 1100
Q.. o. �\,�.`:fi.�»ax`se.�c.a;a:,aC�.tiiG.\,..r�\�\\�\��\,:�♦�:..\\\\� Z\�����\,?ati?6o�.�:.\:�\�\���.. .\\\ Q~���\
MUNICIPAL GRANT DNA 16,000.00
FUNDRAISING/PROGRAM REVENUE 89,019.00 99,432.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 9,282.00 11,480.00
OTHER SPONSORSHIP 14,340.00 16,590.00
TOTAL 112,641.00 143,502.00
u,.��\♦♦��\ \...: .. ::::E::qq!� g .♦,..sue♦�.,...�...\.�� \,3`.Xr �ti.., ..\\ >:.....
er.
REFEREES 6,562.00 8,722.00
i
FACILITY RENTAL 7,032.00 292.00
OPERATING/PROGRAM SUPPLIES 85,375.00 100,230.00
NEW FIELD FUND/ZONING PERMITS __
6,669.00
PROMOTION 2,192.00 2,500.00
TOTAL 101,161.00 118 413.00
:off,..;:-,,.:,.� ....�:.:. ..: ., ..o.._,.:. _. �+r .,C.y�.... �y.. .....,c,o. .:;.....A: , .:.:,>:,...•.......:..::... ..:.:.:...... ...,:.,;.,:.�.,....�.„ ,,;,.,..,.. '�:°\\a:a
..........._,.:.:.;...,:; :..,. ................_,.__.............._...._._._........................ .,�....:,:.::.;:�.;.:,»� .,;a.:........._..t..,..,:::...':;;��.. a ,mom.; ,::��.v
0
IPAL GRANT HISTORY:
DNA DNA 16,000.06
1030
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
XM
REPORT
eeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
mate: March 29, 1999 Res. #
By-Law#
neport#: CS-06-99-- File#:
jbject: 1999 MUNICIPAL GRANTS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CS-06-99 be received; and
2. THAT Council consider all submitted grant requests; and
3. THAT all applicants be advised of Council's decision.
1.0 BACKGROUND
1.1 The Municipal Grant program is intended to provide financial assistance to community
organizations providing programs and services .within the Municipality of Clarington. In
accordance with previous direction, staff identified $65,000; as the maximum dollar
amount available for allocation, excluding requests by the two Museums, the Visual Arts
Centre, the Local Cemetery Boards and Handi Transit. In 1998 $57,075 was awarded
through this process with an additional $7,925 forwarded to an unallocated grant account
totalling$65,000.
1.2 In keeping with current policy, an advertisement was placed in all local papers announcing
the program and establishing a deadline for filing an application. A total of 34
applications have been received for review and consideration (compared to 37 in the 1998
process). The 34 applications represent a total of$190,400 in requested funding (compared
to 168,925 in the 1998 process).
.../2
APPLICATION
99.033
I
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
CANT ORGANIZATION: TYRONE COMMUNITY CENTRE
CONTACT NAME Frank Simpson, Treasurer
ADDRESS 2688 Concession Road#7, R.R.#5
TOWN/POSTAL CODE Bowmanville, Ontario L1C 3K6
TELEPHONE# 263-2420
i
I
1
-JRIPTION OF PROGRAMS AND SERVICES
1
?I
ng fields,senior's activity area,community centre and meeting hall.
in the establishment of additional facilities for area youth.Complete ground preparations—north field. Install hard surface court behind hall—cost
3tes$30,400.00
_ MEMBERSHIPIPARTICIPANTS 350
RVNI E SpURCE
I � � :
TT EE
r w .. .,� 3ry_ s � a .k POW"
` rt 110-
MUNICIPAL GRANT 2,000.00 15,200.00
FUNDRAISING/PROGRAM REVENUE 22,813.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 13,138.00 19,866.00
RENTALS 10,183.00
TOTAL 48,134.00
r
EXPENDITURES 1998 1999
-z3ss-t
I
SALARIES 2,127.00
EXPANSION 8,174.00
OPERATING/PROGRAM SUPPLIES 11,874.00 j
MAINTENANCE 6,032.00
PROMOTION 61.00 j
TOTAL 28,268.00
ROW, .
.
t1 T !'ERATION=EXPENSES.LESSREVIWNUE ..= �`� .. -.= SUR 19,886 (}
IPAL GRANT HISTORY:
199TGRANT APPROVED 1998 GRANT APPROVED 9999 GRANT REQUESTED
2,000.00 2,000.00 15.200.00
i
APPLICATION
99.034
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
LICANT ORGANIZATION: BIG BROTHERS OF CLARINGTON
CONTACT NAME Sally Barrie/Julie King
ADDRESS 23 Scugog Street
TOWN/POSTAL CODE Bowmanville, Ontario L1 C 3117
TELEPHONE# 623-2298/623-6646
t 'RIPTION OF PROGRAMS AND SERVICES
„dbiish and foster friendships between mature,responsible adults and boys who lack a consistent male influence.
cl g will help to continue and expand programs to benefit more children in Clarington. Newest program is the In-School Mentoring Program which
;s a one-to-one match for one hour'a week during the school year on school property. Champions of Change Youth Leadership Camp offers an
3rtunity for youth aged 11-16 to develop leadership skills and learn about themselves and their community(boys&girls). Funds help expand recruiting
-peening volunteers;assess the children prior to matching;monitor the adult-child matches to ensure quality relationships;provide group activities
grease Child Abuse Prevention programs.
.MEMBERSHIP/PARTICIPANTS
MUNICIPAL GRANT 250.00 3,000.00
FUNDRAISING/PROGRAM REVENUE 101,830.00 99,556.00
PREVIOUS YEARS SURPLUS/(DEFICIT) 4,779.00 14,611.00
OTHER GRANTS 11,260.00 29,510.00
TOTAL 118,119.00 ::: l 46,677.00
MEN
SALARIES 41,315.00 45,000.00
FACILITY RENTAUMORTGAGE/TAXES 7,918.00 7,979.00
OPERATING/PROGRAM SUPPLIES 51,061.00 51,945.00
MAINTENANCE 1,500.00 1,500.00
PROMOTION 1,714.00 2,000.00
TOTAL 103,508.00 108,424.00
in
- gr
'^IPAL GRANT HISTORY:
DNA 250.00 $3,000.00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: MARCH 29, 1999 Res. #
Report No.: WD-16-99 By-Law#
Subject: HIGHLAND GARDENS SUBDIVISION, PHASE 3,
PLAN 40M-1780,COURTICE
`CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW',
FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
I. THAT Report WD-16-99 be received;
2. THAT the Director of Public Works be authorized to issue a`Certificate of Acceptance' for
the Final Works, which include final stage roads and other related Works, constructed
within Plan 40M-1780; and
3. THAT Council approve the by-law attached to Report WD-16-99, assuming the streets
within Plan 40M-1780`as Public Highways.
REPORT'
1.0 ATTACHMENTS
No. 1: Key Map
No`. 2: Road Dedication By-law
2.0 BACKGROUND
2.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement,
June 14, 1994, with H. KASSINGER CONSTRUCTION LIMITED to develop lands by
plan of subdivision, located in Courtice and described as Plan 40M-1780 (Attachment
1101
REPORT NO.: WD-16-99 PAGE 2
3
<S3
No. 1). The agreement required the developer to construct all roadworks, including hot-mix
paving, sidewalks, curb and gutter, street trees, a storm drainage system and street lights,
hereinafter referred to as the `Works'.
.1
2.2 The standard subdivision agreement provides for the separation of the Works into four (4)
stages:
(a) Initial Works;
(b) Street Lighting System;
i
(c) Final Works; and
(d) Stormwater Management Facility (Not Applicable)
2.3 The Initial Works and Street Lighting System Works were issued `Certificates of
Completion' and subsequent `Certificates of Acceptance' by the Director of Public Works,
as per the maintenance requirements set out in the Subdivision Agreement.
2.4 The Final Works were issued a `Certificate of Completion' dated November 11, 1997. This
initiated a one (1) year maintenance period which expired on November 11, 1998. The
Works have been reinspected and all deficiencies have now been rectified to the satisfaction
of the Director of Public Works.
2.5 It is now appropriate to issue a `Certificate of Acceptance' for the Final Works. The
subdivision agreement requires Council approval prior to the issuance of any `Acceptance
Certificate' for Final Works.
2.6 Further to the issuance of a `Certificate of Acceptance', a by-law is required to permit the
Municipality to assume certain streets within Plan 40M-1780 as public highway
(Attachment No. 2).
1102
REPORT NO.: WD-16-99 PAGE 3
Respectfully submitted, Reviewed by,
Stephen A. Vokes,P. Eng., Franklin Wu,
Director of Public Works Chief Administrative Officer
NAC*SAV*ce
1103
a
_ I
ii
i
Dunkin Avenue
I
HIGHLAND GARDENS
PLAN 40M-1780
I
o I
I O
I
EL
CO �\
Devondale Street
UBJECT
SITE
1 c L OURTICE
Nash Road ( _� DRAWN BY:J.R.M DATE:FEBRUARY 199
f REPORT NO. -16-99
KEY MAP ATTACHMENT NO. 1
1104
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 99-
Being a By-law to assume certain streets within the
Municipality of Clarington as public highways in the
Municipality of Clarington.
NOW THEREFORE, the Council of The Corporation of the Municipality of Clarington enacts as
follows:
1: THAT the street shown on Plan 40M-1780 and listed below in this section,
all being in the Municipality of Clarington,in the Regional Municipality of
Durham, is hereby accepted by the Corporation of the Municipality of
Clarington as a public highway, and assumed by the said Corporation for
public use:
Kintyre Street
BY-LAW read a'first and second time this 13th day of April, 1999.
BY-LAW read a third time and finally passed this 13th day of April, 1999.
MAYOR
CLERK
1 0 ATTACHMENT NO.: 2
REPORT NO.: WD-16-
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: MARCH 29, 1999 Res. #
Report No : WD-17-99 By-Law#
Subject: COURTICE CROSSING SUBDIVISION, PHASE 3,
PLAN 40M-1815, COURTICE
`CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW',
FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report WD-17-99 be received;
I
2. THAT the Director of Public Works be authorized to issue a `Certificate of Acceptance' for
the Final Works, which include final stage roads and other related Works, constructed
within Plan 40M-1815; and
3. THAT Council approve the;by-law attached to Report WD-17-99, assuming the streets
within Plan 40M-1815 as Public Highways.
REPORT
1.0 ATTACHMENTS
No 1: Key Map
No 2: Road Dedication By-law
2.0 ' BACKGROUND
2.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement,
registered November 23, 1993, with 290572 ONTARIO LIMITED to develop lands by plan
of subdivision, located in Courtice and described as Plan 40M-1815 (Attachment No. 1).
1106
Ij
REPORT NO.: WD-17-99 PAGE 2
The agreement required the developer to construct all roadworks, including hot-mix paving,
sidewalks, curb and gutter, street trees, a storm drainage system and street lights, hereinafter
referred to as the `Works'.
3
2.2 The standard subdivision agreement provides for the separation of the Works into four (4)
stages:
,3
(a) Initial Works;
i
(b) Street Lighting System;
(c) Final Works; and
(d) Stormwater Management Facility (Not Applicable)
;a
i
2.3 The Initial Works and Street Lighting System Works were issued `Certificates of
Completion' and subsequent `Certificates of Acceptance' by the Director of Public Works,
as per the maintenance requirements set out in the Subdivision Agreement.
3
2.4 The Final Works were issued a `Certificate of Completion' dated November 3, 1997. This
initiated a one (1) year maintenance period which expired on November 3, 1998. The
Works have been reinspected and all deficiencies have now been rectified to the satisfaction
of the Director of Public Works.
i
2.5 It is now appropriate to issue a `Certificate of Acceptance' for the Final Works. The
subdivision agreement requires Council approval prior to the issuance of any `Acceptance
Certificate' for Final Works.
2.6 Further to the issuance of a `Certificate of Acceptance', a by-law is required to permit the
Municipality to assume certain streets within Plan 40M-1815 as public highway
(Attachment No. 2).
1107
REPORT NO.: WD-17-99 PAGE 3
Respectfully submitted, Reviewed by,
Ste hennA. Vokes,P. En g., Franklin Wu,
P g
Director of Public Works Chief Administrative Officer
NAC*SAV*ce
1108
I I
j
i
i
i
CURTICE CROSSINGS
PLAN 4® -1815, PHASE 3
Short Crescent I 1
� I
I
� I m
J 0
Block37 r v I
0.3m RESEtvr- 1 M 0
Sandringham Drive
Stagemaster Crescent
oc
I
-1
Nash Road
COURT C
� E
° o 7
SITE
q
DRAWN BY:J.R.M DATE:FEB. 1999
C
REPORT NO. -17-99
Y MAP ATTACHMENT N®. 1
109
THE'CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 99-
Being, a By-law to assume certain streets within the
Municipality of Clarington as public highways in the
Municipality of Clarington.
NOW THEREFORE, the Council of The Corporation of the Municipality of Clarington enacts as
follows:''
1. THAT the lands described as Block 37,Plan 40M-1815,in the Municipality
of Clarington,Regional Municipality of Durham,are hereby established,laid
out,dedicated as;public highway and assumed by the said Corporation for
public use.
2. THAT the streets shown on Plan 40M-1815 and listed below in this section,
all being in the Municipality of Clarington,in the Regional Municipality of
Durham,':are hereby accepted by the Corporation of the Municipality of
Clarington as public highways, and assumed by the said Corporation for
public use:
Avondale Drive
Short Crescent
Sandringham Drive
BY-LAW read a first and second time this 13th day of April, 1999.
BY-LAW read a third time and finally passed this 13th day of April, 1999.
MAYOR
CLERK
0 ATTACHMENT NO.: 2
REPORT NO.: WD-17-'
i
I
j
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: MARCH 29, 1999 Res. #
Report No.: WD-18-99 By-Law#
Subject: FIELDSTONE SUBDIVISION, PHASES 3B AND 4, I
PLANS 40M-1761 (PART OF) AND 40M-1820, COURTICE
`CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', j
FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS
Recommendations: j
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report WD-18-99 be received;
2. THAT the Director of Public Works be authorized to issue a `Certificate of Acceptance' for
the Final Works, which include final stage roads and other related Works, constructed
within Plans 40M-1761 (part of) and Plan 40M-1820; and 1
i
3. THAT Council approve the by-law attached to Report WD-18-99, assuming the streets
within Plans 40M-1761 and Plan 40M-1820 as Public Highways.
REPORT
1.0 ATTACHMENTS
No. 1: Key Map
No. 2: Road Dedication By-law for Plan 40M-1761
No. 3: Road Dedication By-law for Plan 40M-1820
2.0 BACKGROUND
2.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement,
registered March 17, 1994, with KIDDICORP INVESTMENTS LIMITED to develop lands
1111
REPORT NO.: WD-18-99 PAGE 2
by plan of subdivision, located in Courtice and described as Plans 40M-1761 and 40M-1820
(Attachment No. 1). The agreement required the developer to construct all roadworks,
including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system
and street lights, hereinafter referred to as the `Works'.
2.2 The standard subdivision agreement provides for the separation of the Works into four (4)
stages:
(a) Initial Works;
(b) Street Lighting System;
(c) Final Works; and
(d)i Stormwater Management Facility
2.3 The Initial Works and Street Lighting System Works for Phases 3B and 4 were
simultaneously issued `Certificates of Completion' and subsequent `Certificates of
Acceptance' by the Director of Public Works, as per the maintenance requirements set out in
the Subdivision Agreement.
2.4 The Final Works for Phases 3B and 4 were simultaneously issued `Certificates of
Completion' dated October 23, 1997. This initiated a one (1) year maintenance period
which expired on October 23 1998. The Works have been reinspected and all deficiencies
have now been rectified to the satisfaction of the Director of Public Works.
2.5 It is now appropriate to issue a `Certificate of Acceptance' for the Final Works for Phases
3B and 4. The subdivision agreement requires Council approval prior to the issuance of any
`Acceptance Certificate' for Final Works.
2.6 Further to the issuance of a `Certificate of Acceptance', a by-law is required to permit the
Municipality to assume certain streets within Plans 40M-1761 and Plan 40M-1820 as public
highway(Attachments No. 2'and 3).
1112
i
ej
REPORT NO.: WVD-18-99 PAGE 3
i
i
2.7 For Council's information, the Stormwater Management System was issued a `Certificate of
Completion' dated September 23, 1996. This initiated a two (2) year maintenance period
I
which expired on September 23, 1998. Those Works were re-inspected and, upon
rectification of all deficiencies to the satisfaction of the Director of Public Works, a
`Certificate of Acceptance' will be issued.
. '1
!I
Respectfully submitted, Reviewed by,
f
1
Stephen A. Vokes, P. Eng., Franklin Wu,
Director of Public Works Chief Administrative Officer
NAC*SAV*ce
1113
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Av i dale D o DRAWN BY:J.R.M DATE:FEBRUARY 1999
REPORT NO. -18-99
KEY MAP ATTACHMENT NO. 1
1114
i
i
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 99-
I
Being a By-law to assume certain streets within the
Municipality of Clarington as public highways in the
Municipality of Clarington. i
NOW THEREFORE, the Council of The Corporation of the Municipality of Clarington enacts as
follows: {
1. THAT the street shown on Plan 40M-1761 and listed below in this section,
all being in the Municipality of Clarington, in the Regional Municipality of
Durham, is hereby accepted by the Corporation of the Municipality of
Clarington as a public highway, and assumed by the said Corporation for
public use:
3
Avondale Drive ?
BY-LAW read a first and second time this 13th day of April, 1999. 1
BY-LAW read a third time and finally passed this 13th day of April, 1999.
MAYOR
CLERK
ATTACHMENT NO.
REPORT NO.: WD-I
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 99-
Being a By-law to ! assume certain streets within the
Municipality of Clarington as public ;highways in the
Municipality of Clarington.
NOW THEREFORE, the Council of The Corporation of the Municipality of Clarington enacts as
follows:
1. THAT the lands described as Blocks 60, 61 and 62,Plan 40M-1820, in the
Municipality of Clarington, Regional Municipality of Durham, are hereby
established, laid out, dedicated as public highway and assumed by the said
Corporation for public use.
2. THAT the streets shown on Plan 40M-1820 and listed below in this section,
all being in the Municipality of Clarington, in the Regional Municipality of
Durham, are hereby accepted by the Corporation of the Municipality of
Clarington as public highways, and assumed by the said Corporation for
public use:
Avondale Drive
Fieldcrest Avenue
Farmington Drive
BY-LAW read a first and second time this 13th day of April, 1999.
BY-LAW read a third time and finally passed this 13th day of April, 1999.
MAYOR
CLERK
116 ATTACHMENT NO.: .
I REPORT NO.: WD-18.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: March 29 1999 Res. #
Report #: ADMIN.9-99 FILE #: By-law #
Subject: CLARINGTON BOARD OF TRADE AGREEMENT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ADMIN. 9-99 be received;
2. THAT the Clarington Board of Trade be advised that it is the intention of this
Municipality to allow the Board of Trade to continue its role in economic
development beyond December 2000, provided the Board fulfils its obligations as
set out in the Agreement, save and except for any financial support after December
2000 which the Board shall address the new Council accordingly.
3. THAT the solicitor be authorized to finalize the Agreement incorporating the above
Council's directive and further that the Mayor and Clerk be authorized to execute
the Agreement.
1. BACKGROUND:
1.1 In November 1997, Council approved the recommendations contained in Report
ADMIN. 56-97, which provides for the Clarington Board of Trade to undertake the
1201
role of economic development, particularly in the area of business retention and
business attraction.
1 .2 Subsequent to Council's approval, meetings were held with the Board of Trade and
an agreement was drafted by the Municipal solicitor detailing the terms and
conditions under which the Board of Trade were to assume the said responsibilities.
(In summary, the agreement provides for financial assistance to the Board of Trade
in the amount of $35,000 to $50,000 and $75,000 for the operating years of 1998,
1999 and 2000 respectively. There is no provision for extension provided for in
Council's approval of Report ADMIN. 56-97.
1.3 The draft agreement has been forwarded to the Board of Trade for review and
comment. A subsequent meeting was held between the Chief Administrative
Officer, Mr. Michael Patrick and Mr. Ron Strike to clarify several minor technical
matters. The draft agreement (attachment #1) is now ready for execution by both
parties, save and except for the issue of extension.
1 .4 By letter dated March 15 1999, Mr. Patrick, on behalf of the Board of Trade is
requesting Council to consider an extension of the agreement. Specifically, he
requested the following be inserted in the agreement:
"It is the intent of the Municipality to renew this contract as long as the Clarington
Board of Trade continues to fulfil its obligations as set out herein. Such renewals
would be granted six months in advance of contract expiration at the written
request of the Clarington Board of Trade."
2. COMMENT:
2.1 As indicated in Mr. Patrick's letter, (attachment #2) the reason for the extension
request is to ensure it can attract a quality individual for the Economic Development
Officer. This concern is a legitimate one in that it may be a significant disincentive
1202
to many qualified individuals who are unlikely to apply for a position that is
essentially a very short term contract of approximately 1 .1/2 years until the
agreement expires in December 2000.
2.2 The Chief Administrative Officer understands and agrees that the concerns of the
Board is valid and should be brought to the attention of Council for direction. In
this regard, the Chief Administrative Officer recommends that we provide for an
extension clause in the agreement to the effect that it is the intent of this Council to
allow the Clarington Board of Trade to continue its role in economic development
as long as it continues to fulfil its obligations as set out in the agreement, save and
except for any financial commitment by the Municipality beyond December 2000,
which shall be considered by the newly elected Council at that time.
2.3 The above recommendation is slightly different than what the Board of Trade is
suggesting, but it's a reasonable approach to allow sufficient time to the Board of
Trade to demonstrate its ability to deliver economic development services until
December 2000. This information will then be presented to the newly elected
Council for assessment and consideration as to whether or not financial support to
the Board of Trade should be continued and if so, to determine the amount that
would be granted.
2.4 The recommended changes have been discussed with Mr. Patrick who will address
the committee.
Respectfully submitted,
Franklin Wu,
Chief Administrative Officer
FW:nof
1203
ATTACHMENT 111 TO
REPORT ADMIN.9-99
DRAFT 5
March 12, 1999
THIS AGREEMENT is made as of this day of March, 1999
BETWEEN:
THE CLARINGTON BOARD OF TRADE
(hereinafter called the`Board of Trade")
OF THE FIRST PART
THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
(hereinafter called the"Municipality")
I
OF THE SECOND PART
AGREEMENT
WHEREAS:
A. The Board of Trade is incorporated under the laws of the Province of Ontario to promote and
improve access to commercial/industrial development opportunities in the Municipality of
Clarington and to strive to improve commerce and the economic well-being of the Municipality;
B. The members of the Board of Trade include,among others,corporations,partnerships,firms
and associations that carry on business in the Municipality of Clarington;
C. Prior to the incorporation of the Board of Trade, the Clarington Board of Trade Steering
Committee("Steering Committee")was formed to assist in the dissemination of information and in
the initial development of the Board of Trade concept and its incorporation;
D. Report #Admin-56-97 was approved by the Municipality's Council at its meeting of
December 8, 1997. The Report recommended that:
- Council endorse the establishment of an independent Board of Trade"in partnership with
the representatives of the Clarington Business Community";
- Council enter into a three year agreement with the Board of Trade to provide financial
support up to the following amounts:
Year Amount of Financial Support
1998 - $35,000
1999 - $50,000
2000 - $75,000,
based on the presentation by the Board of Trade to and approval by Council of an annual
work program and operating budget by February 15th of each year;
1204
-2-
the Board of Trade be responsible for the delivery of services in the area of Economic
Development commencing in the year 2000;
E. In 1998, since the Board of Trade had not been incorporated, the Municipality paid
appropriate invoices submitted by the Steering Committee to the Municipality for certain operating
expenses incurred by the Committee. These payments did not exceed in total the sum of$35,000.00.
The Municipality intends to continue to administer Municipality funds for the Board of Trade on
the same basis as in 1998 until the Municipality has approved the Board of Trade's business plan,
work program and operating budget;
F. In 1998,the Steering Committee employed a Membership Coordinator on a part-time basis;
G. The Parties acknowledge that the principal components of a successful economic
development program in the Municipality are business attraction and business retention,and that
team work and cooperation between the Municipality and the business community represented by
the Board of Trade is essential;
H. The Parties have agreed to enter into this Agreement in order to implement to the extent
possible the recommendations contained in Report#Admin-56-97 for the year 1999 and 2000;and
I. This Agreement is authorized by By-law No._passed by the Municipality's Council at
its meeting on March , 1999.
NOW THEREFORE WITNESSETH THAT in consideration of the premises and the
covenants hereinafter expressed,and the sum of two($2.00)dollars of lawful money of Canada now
paid by each Party to the others (the receipt whereof by each Party is hereby acknowledged), the
Parties hereto covenant and agree to and with each other as follows;
1.0 Term
1.1 This Agreement Mall commence on the day on which it is made and shall terminate on
December 31,2000(the"Initial Term"),unless the Term is extended or renewed by written
agreement of the Parties made at the request of the Board of Trade and approved by the
Municipality's Council. Subsequently, the Parties may in the same manner by written
agreement further extend or renew the Term of this Agreement from time to time.
2.0 Responsibilities of Parties
2.1 Responsibilities of Board of Trade
2.1.1 If it has not done so by then,forthwith after the date of this Agreement,the Board of Trade
shall prepare a business plan at least for the unexpired portion of the Initial Term and shall
submit the same to the Municipality. The Municipality may approve it with or without
modifications. After approval,the Business Plan shall be the"Approved Business Plan"for
the purposes of this Agreement.
2.1.2 A new three year business plan shall be prepared by the Board of Trade and submitted to the
Municipality for its consideration and if appropriate its approval with or without
modifications no later than December 1, 2000 if the Initial Term of this Agreement is
extended or renewed pursuant to paragraph 1.1. Similarly, if from time to time further
extension or renewal of the Term of this Agreement is made,a new three year business plan
shall be prepared by the Board of Trade and submitted to the Municipality by December lst
of the year immediately preceding such extension or renewal for its consideration, and if
appropriate, its approval with or without modifications. The latest business plan to be so
approved is the "Approved Business Plan" for the purposes of this Agreement. The
Approved Business Plan may be amended from time to time with the approval of the
Municipality's Council.
X205
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-3-
2.1.3 In each year of the Tenn of this Agreement and any extension or renewal thereof,the Board
of Trade shall prepare a report of its activities for the previous year("Annual Report")and
a work program for the current calendar year(the"Annual Work Program"), as well as a
proposed budget for the current year in a form satisfactory to the Municipality's Treasurer,
Each Annual Work Program and proposed budget shall demonstrate to the satisfaction of
the Municipality how the Board of Trade intends to implement the Approved Business Plan
and this Agreement in the year in question. Each Annual Work Plan shall also set out what
amendments,if any,should be made to that Approved Business Plan. The Annual Report,
the Annual Work Program and the proposed budget for the then current year shall be
submitted to the Municipality by February 15th of each year of the Term or any extension
or renewal thereof,so that they can be considered by Municipality in conjunction with the
Municipality's budget processed with the Board of Trade's then current application for
financial support from the Municipality,provided that such support shall not exceed Fifty
Thousand($50,000.00)Dollars for 1999 and Seventy-Five Thousand($75,000.00)Dollars
for 2000. (The approved Annual Work Program for each year of this Agreement and any
extension or renewal thereof is referred to hereinafter as the "Approved Annual Work
Program".)
2.1.4 Notwithstanding paragraph 2.1.5 hereof,the Board of Trade will not enter into a contract of
employment with any person who is to be the Board of Trade's Economic Development
Officer until this Agreement has been executed by the Board of Trade and by the
Municipality and is in force. The duties and responsibilities of the Economic Development
Officer shall be consistent with the Approved Business Plan and the Approved Annual Work
- Program for 1999.
2.1.5 Subject to(1)compliance with paragraph 2.1.1 hereof,(2)the approval by the Municipality
of the Board of Trade's Annual Work Program and operating budget for 1999 and (3)
authorization of financial support of up to fifty Thousand($50,000.00)Dollars to the Board
of Trade by the Municipality for expenditure in 1999,the Parties record their intention that
in 1999,after consultation with the Municipality's Chief Administrative Officer,the Board
of Trade will advertise for,interview and employ a suitable,qualified person as the Board
of Trade's Economic Development Officer to take office by July 1, 1999. The Board of
Trade shall not represent in any way to any person that its Economic Development Officer
will be either a full-time or a part-time employee of the Municipality,or will be entitled to
any of the benefits of an employee of the Municipality,including without limitation,the right
to participate in the Ontario Municipal Employees Retirement System plan. The Board of
Trade shall provide a copy of this Agreement to each candidate who is interviewed for
employment as the Economic Development Officer.
2.1.6 As soon as the Board of Trade gives written notice that it is able to do so following the
employment by the Board of Trade of an Economic Development Officer, the Board of
Trade shall undertake primary responsibility in the areas of business attraction and business
retention in the Municipality of Clarington. All actions undertaken by the Board of Trade
and its employees shall be consistent with the ethical practices of the Municipality and its
staff, and shall promote the Municipality to businesses in manner agreeable to the
Municipality's Council.
2.1.7 For the avoidance of doubt,the Parties acknowledge and agree that the Board of Trade is
exclusively responsible for the payment of any and all compensation and benefits to its staff
full-time and part-time employees, including but not limited to the Membership Co-
ordinator,the Economic Development Officer and other staff that it may employ. If at any
time funds in excess of the financial support referred to in Recital"D"are required by the
Board of Trade for the payment of such compensation and benefits or for any other of its
purposes,the Board of Trade acknowledges and agrees that it is exclusively responsible to
raise any necessary funds from persons other than the Municipality.
1206
-4-
2.1.8 The Board of Trade shall satisfy the requirements of all applicable laws in respect of its
employees and in respect of the workplace for its activities.
2.1.9 Notwithstanding the Board of Trade's assumption of primary responsibility in the areas of
business attraction and business retention in the Municipality of Clarington, the Parties
acknowledge that the Municipality will continue to play a supporting role in those areas as
more particularly described hereafter in this Agreement. The common goals of business
attraction and business retention shall be a priority for the Board of Trade throughout the
Term of this Agreement and any extension or renewal thereof.
2.1.10 It is understood that the Board of Trade shall be responsible for determining the trade shows,
if any,that will be attended by the members or by its employee(s),provided that all costs
associated therewith shall be the responsibility of the Board of Trade
2.2 Responsibilities of the Municipality
2.2.1 Until the employment of an Economic Development Officer by the Board of Trade, the
Municipality shall assist and cooperate with the Board of Trade in respect of those matters
as provided for in this Agreement as follows:
(1) subject to compliance with the Municipal Freedom of Information and Protection of
Privacy Act, forwarding information received by the Municipality concerning
businesses which are interested in locating in the Municipality of Clarington;
(2) providing temporary space for the Board of Trade being the "north wing" of the
Tourism Office at 181 Liberty Street South,Bowmanville,for the duration of this
Agreement;
(3) sharing with the Municipality responsibility of the operating costs of the new
Tourism Office including electricity, water and heating charges, cleaning and
maintenance expenses in the proportions of 15%by the Board of Trade and 85%by
the Municipality and paying its share forthwith after each written invoice is given to
it by the Municipality;and
(4) permitting use by the Board of Trade of telephone and telefax equipment located in
the Tourism Office which are dedicated to its use,provided that all telephone,telefax
and Internet charges including connection charges for services used by the Board of
Trade,its officers and employees,and the cost of a Website used by the Board of
Trade,shall be paid by the Board of Trade either directly to the service provider or
forthwith after each written invoice is given to it by the Municipality.
2.2.2 After the Board of Trade assumes primary responsibility in respect of business retention
activities in the Municipality of Clarington,the Municipality will direct or copy all enquiries
that it may receive from businesses located in the Municipality of Clarington who indicate
that they may relocate out of the Municipality,so that such businesses may be contacted by
the Board of Trade. The Board of Trade will use its best efforts to persuade such businesses
to continue their location in the Municipality of Clarington.
2.2.3 During the Term of this Agreement and any extension or renewal thereof,the Municipality
shall:
(1) work with the Board of Trade to develop business oriented brochures,provided that
the printing and publication costs of brochures that the Municipality does not decide
to produce and publish for its purposes shall be the responsibility of the Board of
Trade,and provided further that brochures that are to be produced and published by
the Board of Trade shall first have been reviewed by the Municipality's Liaison
Officer;
1207
-5-
(2) sell advertising in brochures that the Municipality publishes and appropriate the
revenue therefrom;
(3) continue to publish Clarington Community Profile and generic promotional brochures
for the Municipality;and
(4) assist in the compilation and up-dating of a Clarington business directory,
3.0 Financial Affairs and Management
3.1.1 Forthwith after the day on which this Agreement is made and thereafter during the Term of
this Agreement and any extension or renewal thereof:
(a) the Board of Trade shall establish December 31 st and thereafter maintain December
31 st as its financial year end until the expiry of the Term of this Agreement and any
extension or renewal thereof,
(b) the Board of Trade shall establish and maintain in accordance with good accounting
principles satisfactory to the Municipality's auditor proper bank accounts and records
for all funds received by the Board of Trade,and all bookkeeping and accounting
systems and records and supporting vouchers and documentation;
(c) the Board of Trade shall record serially all of the Board of Trade's revenues and
receipts and all of the Board of Trade's disbursements for each financial year of the
Board of Trade;
(d) not later than March 31, 1999 and thereafter not later than February 15th in each'year
of the Term and any extension or renewal thereof,the Board of Trade shall file with
the Municipality's Treasurer financial statements which shall have been audited by
a qualified auditor and prepared in accordance with proper accounting and audit
principles and standards,but which shall not be consolidated with the Municipality's
financial statements;
(e) not later than March 31, 1999 and thereafter not later than February 15th in each year
of the Term of this Agreement and any extension or renewal thereof,the Board of
Trade shall submit to the Municipality's Treasurer its proposed capital and operating
budgets for the next financial year for review by the Municipality's Council.
3.1.2 Without derogating from section 3.1.1 in any way,not later than six(6)months after the date
of this Agreement and thereafter semi-annually during the Term of this Agreement, the
Board of Trade shall file with the Municipality's Treasurer an audit report prepared in
accordance with proper accounting and audit principles and standards by a qualified auditor
respecting the financial affairs of the Board of Trade for the preceding period. The first
reporting period shall commence on the date of incorporation of the Board of Trade.
3.1.3 The Board of Trade shall expend funds received from the Municipality pursuant to this
Agreement or otherwise only for the purpose of defraying the Board of Trade's operating
expenses and not for the purpose of acquiring property or other fixed assets.
3.1.4 The Municipality shall have the right to terminate this Agreement after giving the Board of
Trade at least sixty days written notice of termination if(1)the Board of Trade fails to file
an audit report in accordance with paragraph 3.1.2,(2)the Board of Trade does not comply
with paragraph 3.1.3,or(3)the Municipality's Council,acting reasonably,is of the opinion
that the financial affairs of the Board of Trade are not being managed in accordance with
proper accounting principles and in accordance with the approved annual budgets for 1999
and future years and the Approved Work Programs for 1999 and future years.
1208
-6-
3.1.5 Notwithstanding paragraph 3.1.4 this Agreement may be terminated by the Municipality at
any time without prior notice to the Board of Trade if the Municipality's Council, acting
reasonably, suspects inappropriate conduct, inappropriate use of funds provided by the
Municipality, or ineffective or false portrayal of the economy or the image of the
Municipality,by the Board of Trade,its officers or its employees.
4.0 General
4.1 The copyright in all written material,discs,audio tapes and video tapes prepared or published
by the Board of Trade which advertises the Municipality and its advantages, is hereby
assigned to the Municipality which shall be deemed to be the exclusive owner of such
copyright material,discs,audio tapes and video tapes.
4.2 All disputes between the Municipality and the Board of Trade respecting the interpretation
of this Agreement, the Approved Business Plan, Approved Official Work Programs and
approved budgets, shall be resolved exclusively by the Municipality's Council, acting
reasonably.
4.3 Nothing contained in this Agreement shall be deemed to establish a partnership,joint venture
or agency agreement between the Parties.
4.4 The Parties hereto acknowledge and agree that nothing contained in this Agreement is
intended to or shall be deemed to establish a partnership or joint venture between the Parties,
or to constitute either Party the agent of the other Party for any purpose.
4.5 Time shall be of the essence of this Agreement.
4.6 If any notice or other document is required to be or may be given by the Municipality or by
any official of the Municipality to the Board of Trade or by the Board of Trade to the
Municipality under this Lease,such notice shall be transmitted by telefax,mailed by first
class prepaid post or delivered to:
Municipality: The Corporation of the Municipality
of Clarington
40 Temperance Street
Bowmanville,Ontario
L1C 3A6
Attention:Chief Administrative Officer
If by telecopier to:(905)623-5717
Board of Trade: The Clarington Board of Trade
181 Liberty Street South
Bowmanville,Ontario
If by telecopier to:(905)
or such other address of which the Municipality or the Board of Trade has notified the other
in writing. Any such notice so mailed or delivered shall be deemed good and sufficient
notice under the terms of this Lease and shall be effective from the date which it is so mailed
or delivered. Any notice transmitted by telefax shall be effective from the date that it is
telefaxed.
4.7 This Agreement shall enure to the benefit of the Parties hereto and their respective
successors. Neither the benefit or the responsibilities of the Board of Trade under this
1209
-7-
Agreement shall be assigned to any person without the express written approval of the
Municipality's Council.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals the day and
year first above written and the Parties hereto have hereunto affixed their corporate seals by the
hands of their proper officers duly authorized in that behalf.
SIGNED,SEALED AND ) THE CORPORATION OF THE
MUNICIPALITY OF CLARINGTON
DELIVERED )
By:
In the presence of: ) Mayor
By:
Clerk
THE CLARINGTON BOARD OF TRADE
By:
Name:
Title:
By:
Name:
Title:
' 210
SCHEDULE"A"
OFFICE EQUIPMENT THAT MAY BE USED
BY THE BOARD OF TRADE
1. One workstation comprising a desk,chair and filing cabinet.
2. One computer station, software and modem, provided that it shall not be linked to the
Municipality's data bank or to its information processing network.
3. Internet connections shared with the Municipality's Tourism Office staff, subject to
compliance with the provisions of this Agreement concerning Internet use and Website and
telephone charges.
loll
ATTACHMENT #2 TO
k REPORT ADMIN.9-99
�k
�:1
BOARD R claring-Lon
BOARD OF TRADE I
The \;(,)ice ul Busin ss
Michael Patrick
President
George Khouri March 15, 1999
Vice President
Adrian Foster Municipality of Clarington
Board Member 40 Temperance Street
Bowmanville, Ontario
Tom Morawetz L1C 3A6
Board Member
Attention: Mr. Frank Wu
Ron Hooper
BoandMember Dear Frank:
Ron Hope On behalf of the Directors of the Clarington Board of Trade, I would like to thank the
Board Member Municipality of Clarington for inviting us to attend the Municipal Think-Tank on March
Dan Banting 3, 1999.
Board Member We found the discussions constructive and we are quite pleased that a cooperative
Dr.John Clark relationship has been built between government and business in our community.
BoardMember During the Think-Tank, we discussed the contract between the Municipality and the
Gloria Humeniuk
Board of Trade. An issue that was raised was the subject of renewal. We raised the
Board Member point that it will be difficult for the Board of Trade to hire a quality individual for the
EDO position on a short-term contract basis. We need to have the terms of renewal
Ron Strike more clearly defined in the contract in order to assure applicants that a career as
Board Member Clarington's EDO has some potential for longevity. We suggest the insertion of the
following under section 1.0 TERM;
Valerie Gardiner
Board Member 1.2 It is the intent of the Municipality to renew this contract as long as the
Clarington Board of Trade continues to fulfill its obligations as set-out
Penny Waghornc herein. Such renewals would be granted 6 months in advance of
Board Member contract expiration at the written request of the Clarington Board of
Trade.
Rick James
Board Member I look forward to your earliest response.
Yours truly,
CLARIN TON BOA E
Per:
40 Temperance Street,
Bowmanville,Ontario
L1C 3A6
Michael Patrick
President
Telephone:
(905)623-0733
Fax:
(905)623-0733
1212
09/15/99 MON 14:47 FAX 905 629 6015 LIBERTY PENTECOSTAL 0 001
OTHER BUSINESS
I
MAR 16 4 05 PM '99 .,lili�lllillllllllll�illl�l�h,.
ll l III
L • I • S • E • R • T • Y
PENTECOSTAL CHURCH
Rev.Mark A.Searr
March 15, 1999 SeniorPascor
Rev.Terry B.Talbot
Aaiscmt Pastor
Rev,Richard Busse
Ms. Patti Barrie Pauorof Youth nndRec n onAMiniades
Clerk's Office
Clarington Municipal Office
40 Temperance Street
Bowmanville, ON
L1C 3A6
I
Dear Ms. Barrie:
Re: Canada Day-Fireworks Display
Sunday,June 27, 1999 (at dusk)
1965 Martin Road North, (Liberty Pentecostal Church
i
Please accept this letter as formal application for permission to set off fireworks on our
property(location stated above).
i
As in previous years,the fireworks will be set well back from the public in a cleared off
field. There will also be two flat bed trucks which will assist as barriers and separate the
public from the display. The fireworks will be supervised by a fireworks display
company (Victory Fireworks) as well as a member of our congregation who is a fireman
and several adults over the age of 21. The fireworks will be lit be a licensed supervisor
from Victory Fireworks. This company will also be providing the permit.
I
We are anticipating our event to be well attended and will have first aid facilities on site.
Should you require additional information,please do Dot hesitate to contact me.
Yours truly,
Heather Farquhar P7J31j--
Secretary (/
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1965 Martin Road North,Bowmanville,Ontario L1C 3K4-Telephone 905.623-5100 Fax 905.623.6015
Affiliated wide The Pentecostal Assemblies of Canada