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HomeMy WebLinkAbout01/18/1999 MUNICIPALITY OF _ Mrington ONTARIO . GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: JANUARY 18, 1999 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST 3. MINUTES (a) Minutes of a Regular Meeting of January 4, 1999 4. DELEGATIONS (a) Nancy Scott, Big Brothers of Clarington, 23 Scugog Street Bowmanville, L1 C 3 H 7 — Report CD-3-99 (b) John O'Toole, M.P.P., Durham East, 75 King Street East, Bowmanville, L1 C 1 N4 — regarding International Year of the Older Person, Millenium Project, Recreational Development Fund and the Greater Toronto Service Board 5. PUBLIC MEETINGS (a) Clarington Official Plan Amendment and Rezoning Applications, Part Lot 9, Concession 4, Former Township of Clarke REPORT PD-8-99 — DAVE PASSANT ON BEHALF OF JOHN AND GERALDINE FIALKA 501 (b) Draft Plan of Subdivision and Rezoning Applications Part Lot 35, Concession 2, Former Township of Darlington REPORT PD-9-99 — TAUNTON TERRACE LIMITED 503 6. PLANNING AND DEVELOPMENT DEPARTMENT (a) PD-8-99 - Clarington Official Plan Amendment and Rezoning Applications, Dave Passant on behalf of John and Geraldine Fialka Part Lot 9, Concession 4, Former Township of Clarke, 4504 and 4460 Regional Road 18 6 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET• BOWMANVILLE -ONTARIO • L1 C 3A6 • (905) 623-3379 • FAX 623-4169 RECYCLED PAPER G.P.& A. Agenda - 2 - January 18, 1999 (b) PD-9-99 - Amendment to Conditions of Draft Plan Approval for Revised Draft Plan of Subdivision — 18T-97002, Taunton Terrace Limited, Part Lot 35, Concession 2 Former Township of Darlington, Townline Road, Courtice 610 (c) PD-10-99 - Semi-Annual Report on Site Plan Activities 618 7. CLERK'S DEPARTMENT (a) CD-3-99 - Applications for the Advance Funding Program — Ontario Lottery Corporation 701 (b) CD-4-99 - Animal Services Monthly Report for the Month of December 1998 725 (c) CD-5-99 - Parking Enforcement Report for the Month of December, 1998 727 (d) CD-6-99 - Appointment of Low Level Radioactive Waste Committee 728 8. TREASURY DEPARTMENT i (a) TR-3-99 - The Replacement of Existing Telephone and Voice Mail Systems 801 i 9. FIRE DEPARTMENT (a) FD-1-99 - Monthly Fire Report — December, 1998 901 (b) FD-2-99 - Addendum to Report FD-8-98 — Numbering of Rural Properties 905 (c) FD-3-99 - Emergency Planning Update 908 10. COMMUNITY SERVICES DEPARTMENT (a) CS-1-99 - Canada World Youth Exchange Program Russia/Ontario 1998 1001 (b) CS-2-99 - Aquatic Program Statistics 1006 (c) CS-3-99 - Pre-Teen Dances 1015 i G.P.& A. Agenda - 3 - January 18, 1999 11. PUBLIC WORKS DEPARTMENT (a) WD-1-99 - Request for Snow Ploughing Service for Canadian Pacific Railway Laneway Victoria Stephenson, 10291 Old Scugog Road 1101 (b) WD-2-99 - Monthly Report on Building Permit Activity for December, 1998 1107 (c) WD-3-99 - Stormwater Runoff Concerns of Mr. George Bellman, 247 Mearns Avenue, Bowmanville 1116 (d) WD-4-99 - Level of Service on Cobbledick Street, Orono 1122 (e) WD-5-99 - Transfer Station — Public Tipping Services 1128 12. ADMINISTRATION (a) ADMIN-2-99 - Confidential Report re: Personnel Matter (to be distributed under separate cover) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 15. ADJOURNMENT i THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee January 4, 1999 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 4, 1999 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor D. Hamre Councillor J. Mutton Councillor M.Novak Councillor J. Rowe Councillor J. Schell Councillor C.Trim Councillor T. Young Also Present: Chief Administrative Officer, F. Wu Director of Community Services,J.Caruana(until 10:20 a.m.) Fire Chief, M.Creighton (until 10:20 a.m.) Acting Director of Planning and Development, D. Crome Treasurer, M. Marano Director of Public Works, S. Vokes(until 10:20 a.m.) Deputy Clerk, M. Knight Stanley Mayor Hamre chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Novak indicated that she would be disclosing a pecuniary interest with respect to Referral No. 8 of the Clarington Official Plan contained in Report PD-2-99. Councillor Schell indicated that he would be disclosing a pecuniary interest with respect to Sections 3.2.3 and 3.2.4 pertaining to Aggregate Resources,contained in Report PD-2-99. MINUTES Resolution#GPA-1-99 Moved by Councillor Trim, seconded by Councillor Schell THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on December 7, 1998,be approved. I "CARRIED" I 1 G.P. &A. Minutes -2- January 4, 1999 DELEGATIONS (a) Mike Bilsky,8250 Old Seugog Road, Enniskillen, LOB 1J0—circulated an excerpt from the Canadian Guide to Neighbourhood Traffic Calming pertaining to the benefits of speed humps and suggested that Members of Council take a serious look at establishing speed humps in the Municipality of Clarington and at working with a member of staff from the Town of Pickering who has experience in this domain. He advised that his family is willing to donate $750.00 towards the installation of the first speed hump. Councillor Novak chaired this portion of the meeting. i PLANNING AND DEVELOPMENT DEPARTMENT O.M.B. Decision Resolution#GPA-2-99 Tomina Rezoning D14.DEV.93.002 Moved by Councillor Schell,seconded by Mayor Hamre THAT Report PD-1-99 be received for information. "CARRIED" Councillor Schell indicated a disclosure of pecuniary interest with respect to Sections 3.2.3 and 3.2.4 pertaining to Aggregate Resources,contained in Report PD-2-99;vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell is employed by Blue Circle Canada Inc. Status of Referrals Resolution#GPA-3-99 &Appeals to the Clarington Official Moved by Councillor Rowe,seconded by Councillor Mutton Plan D09. THAT the contents of Report PD-2-99 be divided to allow for consideration of Referral No. 8 to the Clarington Official Plan separately. "CARRIED" Resolution#GPA-4-99 Moved by Councillor Trim,seconded by Councillor Young THAT Report PD-2-99 be received for information with the exception of Referral No. 8(Domitrovic)to the Clarington Official Plan. "CARRIED" i Mayor Hamre chaired this portion of the meeting. Councillor Novak indicated a disclosure of pecuniary interest with respect to Referral No. 8 to the Clarington Official Plan contained in Report PD-2-99;vacated her chair and refrained from discussion and voting on the subject matter. Councillor Novak resides in close proximity of the subject site. G.P. & A. Minutes -3 - January 4, 1999 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D Resolution#GPA-5-99 Moved by Councillor Mutton,seconded by Councillor Young THAT the information pertaining to Referral No. 8(Domitrovic)of the Clarington Official Plan contained in Report PD-2-99 be received for information. "CARRIED" Councillor Novak reassumed the chair. Class Environmental Resolution#GPA-6-99 Assessment for Additional Water Moved by Councillor Schell,seconded by Councillor Mutton Pollution Control Plant THAT Report PD-3-99 be received; E08. THAT Report PD-3-99 be approved as the comments of the Municipality of Clarington with respect to the Draft Environmental Study Report entitled"Class Environmental Assessment for Additional Water Pollution Control Plant Capacity for Whitby,Oshawa and Clarington(Courtice)",as prepared by Totten Sims Hubicki Associates for the Region of Durham;and THAT a copy of Council's decision and Report PD-3-99 be forwarded to the Region of Durham Public Works Department. I "CARRIED" Governing By-law Resolution#GPA-7-99 for the LACAC RO LGE Moved by Councillor Rowe,seconded by Councillor Young THAT Report PD-4-99 be received, i THAT the governing By-law attached to Report PD-4-99 be forwarded to Council for approval;and THAT LACAC be advised of Council's decision. "CARRIED" Rezoning Resolution #GPA-8-99 Application Trulls Road Free Moved by Mayor Hamre,seconded by Councillor Schell Methodist Church D14.DEV.89.078 THAT Report PD-5-99 be received; THAT the application to amend the Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, submitted by Trull's Road Free Methodist Church,be a pp roved and the Holdin g(H)"Symbol be removed by by-law upon execution of a Site Plan Agreement; THAT the amending by-law attached to Report PD-5-99 be forwarded to Council for approval; I i G.P. &A. Minutes -4- January 4, 1999 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D THAT a copy of Report PD-5-99 and the amending by-law be forwarded to the Durham Region Planning Department;and I THAT all interested parties listed in Report PD-5-99 and any delegation be advised of Council's decision. 1 "CARRIED" Monitoring Resolution#GPA-9-99 Decisions of the Committee of Moved by Councillor Schell,seconded by Councillor Mutton Adjustment D13.CO THAT Report PD-6-99 be received; j THAT Council concur with the decisions of the Committee of Adjustment made on December 10, 1998 for Applications A96/01 > pp 9,A981054,A98/056 and A98/057; THAT Council not concur with the decision of the Committee of Adjustment made on December 10, 1998, for Application A98/058 as this decision is not consistent with past Committee of Adjustment decisions;and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for Applications A96/019, A98/054, A98/056 and A98/057 in the event of an appeal. "CARRIED" Samuel Wilmot Resolution#GPA-10-99 Nature Area/ Waterfront Trail Moved by Councillor Trim,seconded by Councillor Young Parking Lot and Entrance Feature THAT Report PD-7-99 be received; F18.QU THAT$40,000.00 in the Waterfront Trail Reserve Account(2900-30-X)be reallocated from Waterfront Trail works(Toronto Street Loop)to be used for any trail related works or enhancements within or adjacent to the Samuel Wilmot Nature Area in accordance with the Environmental Management Plan;and THAT staff be authorized to proceed to tender the construction of a parking lot off Cobbledick Road with appropriate signs. "CARRIED" CLERK'S DEPARTMENT i Councillor Trim chaired this portion of the meeting. Animal Services Resolution#GPA-11-99 Monthly Report November 1998 Moved by Councillor Mutton,seconded by Councillor Rowe P 14.AN THAT Report CD-1-99 be received for information;and i ,) ,j 4 G.P.&A. Minutes - 5 January 4, 1999 CLERK'S DEPARTMENT CONT'D THAT a copy of Report CD-1-99 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" Parking Report Resolution#GPA-12-99 November, 1998 T02.PA Moved by Councillor Schell,seconded by Councillor Novak THAT Report CD-2-99 be received for information; and THAT a copy of Report CD-2-99 be forwarded to the Bowmanville Business Centre for their information. "CARRIED" Councillor Mutton chaired this portion of the meeting. TREASURY DEPARTMENT Acquisition of Resolution#GPA-13-99 Photocopiers F18.QU Moved by Councillor Novak,seconded by Councillor Trim THAT Report TR-1-99 be received, I THAT Council accept the proposal from Xerox Canada Ltd.,Cobourg,Ontario,to rent two(2)only photocopiers, Model 5365 and one(1)only photocopier, Model 5034, at a per copy rate of.01654 cents per copy,plus taxes, as per Schedule j "C"attached to Report TR-1-99, for a term of five(5)years; I THAT the By-law(Schedule"A")attached to Report TR-1-99 authorizing the Mayor and Clerk to execute the agreement be approved; and i THAT the funds be drawn from the 1999 Unclassified Administration Current Account for leases, FORTHWITH. I "CARRIED" Municipal Resolution#GPA-14-99 Application Partnership for Moved by Councillor Young, seconded by Councillor Novak GIS A03. THAT Report TR-2-99 be received; THAT the Project Management Plan prepared by SHL Systemhouse,dated December 22, 1998,be endorsed by Council; THAT the Change Request from SHL Systemhouse in the amount of$18,225.00 be approved and that funds be financed from the accumulated surplus and charged through the GIS Reserve Account#2900-7-X; THAT the Mayor and Clerk be authorized to execute the Change Request; i G.P. &A. Minutes -6- January 4, 1999 TREASURY DEPARTMENT CONT'D i THAT the Project Manager,Acting Director of Planning for GIS be authorized to approve future Change Requests which are less than 10%cumulative of the value of the revised contract value of$187,000 or$18,700 maximum,with funding provided from the accumulated surplus and charges through the GIS Reserve Account #2900-7-X;and THAT an appropriate by-law be adopted to implement the above recommendations. "CARRIED" FIRE DEPARTMENT There were no reports considered under this section of the agenda. I COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. PUBLIC WORKS DEPARTMENT There were no reports considered under this section of the agenda. ! Mayor Hamre chaired this portion of the meeting. ADMINISTRATION Confidential Resolution#GPA-15-99 Report ADMIN-1-99 Moved by Councillor Schell,seconded by Councillor Young THAT Confidential Report ADMIN-1-99 be referred to the end of the agenda to be considered at a"closed"meeting. "CARRIED" UNFINISHED BUSINESS Delegation of Resolution#GPA-16-99 Mike Bilsky Speed Humps Moved by Councillor Schell,seconded by Councillor Novak T08. THAT the delegation of Mike Bilsky be received for information. "CARRIED" OTHER BUSINESS There were no items considered under this section of the agenda. .7u0 G.P. &A. Minutes - 7- January 4, 1999 i OTHER BUSINESS CONT'D Resolution#GPA-17-99 Moved by Councillor Mutton,seconded by Councillor Novak THAT the meeting be"closed"to hear the verbal report of the Solicitor and Acting Director of Planning and Development pertaining to Report PD-2-99 and for consideration of Confidential Report ADMIN-1-99. "CARRIED" Councillor Schell indicated a disclosure of pecuniary interest with respect to Sections 3.2.3 and 3.2.4 pertaining to Aggregate Resources,contained in Report PD-2-99;vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell is employed by Blue Circle Canada Inc. Resolution#GPA-18-99 Moved by Councillor Trim,seconded by Councillor Mutton THAT the actions taken at the"closed"meeting be ratified. "CARRIED" ADJOURNMENT Resolution#GPA-19-99 Moved by Councillor Young,seconded by Councillor Schell THAT the meeting adjourn at 11:45 a.m. i "CARRIED" i I MAYOR i I DEPUTY CLERK REPORT: PD-8-99 Dave Passant on behalf of John & Geraldine Fialka. CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider an Official Plan Amendment and Zoning Amendment under Sections 22 and 34 of the Planning Act. DATE: MONDAY, JANUARY 18, 1999 TIME: 9:30 A.M. PLACE: Council Chambers, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario The proposed Official Plan Amendment would allow two existing lots, which are designated Environmental Protection and identified as Hazard Lands, to be developed for residential use. The proposed Zoning By-law Amendment, submitted by Dave Passant on behalf of John & Geraldine Fialka, would change the zone category of two existing 5 ha (10 acre) lots located in Part Lot 9, Concession 4, former Township of Clarke (as shown on the reverse) from "Agricultural Exception (A- 1)" and "Environmental Protection (EP)" to an appropriate zone to permit each lot to accommodate one single detached dwelling unit and accessory structures. ANY PERSON may attend the public meeting nd/or make written g or verbal representation either in support of or in opposition to the proposal. Please note that the time listed below reflects the time at which the General Purpose and Administration Committee Meeting commences, not necessarily when this item will be considered. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of the proposed official plan amendment or zoning by-law does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington before the proposed Official Plan Amendment or Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (8:00 a.m. to 4:00 p.m. for the months of July and August) at the Planning Department, 40 Temperance Street, Bowmanville , Ontario or by calling Isabel Little at 623-3379. DATED AT THE MUNICIPALITY OF CLARINGTON *attiie, December 1998 Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L1 C 3A6 PLANNING FILE: COPA 98-006 & DEV 98-067 CLERK'S FILE: D14.DEV.98-067 D09.OPA 98-006 - 5u1 i SUBJECT SITE LOT 10 LOT 9 LOT 8 LOT 7 CONCESSION RDAD 5 I ; I I li I I II i II i I II J I II I II I j I I 00 I l p i I II I p p I II j < Z 0 cr I I J Z I II I I I�� � p 0 V W 0 I II W II ( ) I II z II U II p II II II II II II II II -� CONCESSION ROAD 4 CLARKE D EV. 98-067 KEY MAP COPA 98-006 5u2 REPORT: PD-9-99 Taunton Terrace Limited CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTICE OF PUBLIC MEETING TAKE NOTICE that an application for approval of an amendment to a draft approved plan of subdivision has been received by the Regional Municipality of Durham, pursuant to Section 51 of the Planning Act, 1990, as amended. TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider a proposed plan of subdivision under Section 51 of the Planning Act, 1990, as amended. DATE: MONDAY, JANUARY 18, 1999 TIME: 9:30 A.M. PLACE: Council Chambers, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario The amended Plan of Subdivision located on a 1.74 ha parcel of land in Part of Lot 35, Concession 2, former Township of Darlington would increase the number of semi-detached dwelling units from 24 to 32. The proposal also includes 1 single dwelling unit and an extension to Foxhunt Parkette (as shown on the reverse). The lands in question are also subject to the following applications: Rezoning (DEV 97-003) and Consent (LD 194/96 and LD 195/96). ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in o pp osition to the proposal. Please note that the time listed below reflects the time at which the General Purpose and Administration Committee Meeting commences, not necessarily when this item will be considered. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of j the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington before the proposed Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. i i ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Department, 40 Temperance Street, Bowmanville, Ontario or by calling Richard Holy at 623-3379. DATED AT THE MUNICIPALITY OF CLARINGTON THIS 15 Y December 1998 l C2i(�c.c� Pa i , unicipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L1 C 3A6 PLANNING FILES: DEV 97-003 18T-97002 LD 194/96 & LD 195/96 CLERK'S FILE: D14.Dev.97-003 and D12.18T 97-002 � � 3 Z NOISS33NOO Lo z z ~ X 0 9 'r, - \ 15 0 _ R. ® CL 0 m� poi W z p z So o wo°Y� eQ J: rc 'mJ LLJ Q (` O aU In W o L.1� —.0 LL � . C13 z0 0~0 N U vV) F ~ N r a °o N W gg3o Z 0 ® �> LLJ F � Q Q Z a° ■I o F- ® u a ■ < co cn� Z � U� Ekgi Z O N tY (7 z o w' 0 u '0 0 0 0 > —, H1110S QdOU 3NnNM01 W Q W D w Q a W m F W j - 0 CL Lt o 7/Vdl 1 NnHX03 _ _ I IVIINIGIS38 I I I I 9NI1513 \ ,82-WO! I — — — — J — Nt/7d �\ \ 03�315r03r a \ \ \ A, I1pI1Ng0153�i ?NI1,�IX3\ u t6'OUI 62.1 i!1 9 A. (P' / \ � II I 91 g,' fR� ♦ tmsry pL�i - �4 h �� \ -- w -_N_-per 8 yo• °jr .. 00 W 4 NV = 1 I Z Of ° Of X� $ tD -tu--- I, w � ^� 33 0 M,O2.62.1 IN H1nOS Ot70?! Or' 3NI7NM01 —_—_—_ _ - - L•= —� _ lbnoo _______________ 37VA183W � �� 4 DN: PD-8-99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT PUBLIC MEETING Meeting: General Purpose and Administration Committee File # Date: Monday, January 18, 1999 Res. # Report #: PD-8-99 File #: COPA 98-006 & DEV 98-067 By-law # Subject: CLARINGTON OFFICIAL PLAN AMENDMENT & REZONING APPLICATION APPLICANT: DAVE PASSANT ON BEHALF OF JOHN & GERALDINE FIALKA PART LOT 9, CONCESSION 41 FORMER TOWNSHIP OF CLARKE 4504 AND 4460 REGIONAL ROAD 18 FILE NO'S: COPA 98-006 AND DEV 98-067 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: g 1. THAT Report PD-8 -99 be received; i 2. THAT the applications filed by Dave Passant, on behalf of John and Geraldine Fialka, to amend the Clarington Official Plan and the Zoning By-law be referred back to Staff for further processing and the preparation of a subsequent report; and 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. 1. APPLICATION DETAILS 1 .1 Applicant: Dave Passant 1.2 Owners: John and Geraldine Fialka 1.3 Official Plan Amendment: To amend the Clarington Official Plan by firstly adding a new section "23.14 Exceptions" and secondly by adding a new subsection 23.14.1 which would permit the construction of a single detached dwelling and related accessory buildings on each of the two existing lots (Attachment No. 1) b � l REPORT PD-8-99 PAGE 2 1.4 Zoning Amendment: To rezone each of the two existing 4 hectare (10 acres) parcels to an appropriate zone to permit the construction of a single detached dwelling unit and related accessory buildings. 1 .5 Land Area: 8 hectares (20 acres) (see Attachment No. 2) 2. LOCATION 2.1 Legal Description: Part Lot 9, Concession 4, former Township of Clarke 2.2 Municipal Address: North lot - 4504 Regional Road 18 South lot - 4460 Regional Road 18 3. LAND USES 3.1 Existing Uses: woodlot 3.2 Surrounding Uses: North - large lot residential South - large lot residential i East - woodlot West - woodlot i 4. BACKGROUND 4.1 On November 24, 1998, the applicant filed applications to amend the Clarington Official Plan and.the former Town of Newcastle Comprehensive Zoning By-law in order to permit the lots to be sold as building lots for single detached dwelling units. The north lot is owned by Geraldine Fialka and the south lot is owned by John Fialka. 5. PUBLIC NOTICE 5.1 In accordance with the Municipality's procedures and the requirements of the Planning Act, written notice was given as follows: • The appropriate signage acknowledging the Public Meeting was installed on the subject property; and b � � REPORT PD-8-99 PAGE 3 Written notice was circulated to all assessed property owners within a 120 metre radius of the property. 5.2 As of the writing of this report, no verbal or written inquiries have been received on the proposal. 6. OFFICIAL PLAN POLICIES 6.1 Durham Region Official Plan The Durham Region Official Plan designates this property as Major Open Space with indications of Environmentally Sensitive Areas. Limited residential development is permitted within the Major Open Space designation. Environmentally Sensitive Areas shall be given paramount consideration in light of their ecological functions and scientific and educational values. Development must have regard for the cumulative impact on the environment, ground and surface water resources, the maintenance of I connected natural systems, and the impacts on environmental features and functions. i 6.2 Clarington Official Plan The Clarington Official Plan designates this property as Green Space and Environment Protection. The south lot is entirely within the Environmental Protection designation. The north lot has a small triangle of the Green Space designation in the northeast corner of the property. The balance of the lot is designated Environmental Protection. Limited residential development is permitted in the Green Space designation. The Environmental Protection areas are recognized as the most significant components of the natural environment. These areas are to be preserved and protected from the effects of human activity. The extent of the Environmental Protection Area is depicted in the Official Plan as approximate only. Precise limits are to be detailed through the review of development applications. bu3 REPORT PD-8-99 PAGE 4 The Natural Features Map C of the Official Plan indicates that these lots contain Hazard Lands. The property also is located within the Lake Iroquois Beach and is entirely within the Graham Creek Heatwaters Wetland Complex. Although the Graham Creek Headwaters Wetland Complex, and tableland woodlots in the area, are not identified on Map C, the policies of the Official Plan apply to any significant natural feature which is known to exist but which has not been identified. Section 4.3.8 requires that an Environmental Impact Study (EIS) be undertaken for development applications located within or adjacent to any natural feature. 7. ZONING BY-LAW i 7.1 The north lot is zoned "Agricultural Exception (A-1)" and "Environmental Protection (EP)", with the A-1 zone being located in the northeast corner of the property. The south lot is entirely zoned "EP" (Attachment No. 3). The "A-1" zone permits the construction of a single detached dwelling unit. The "EP" zone does not permit the construction of any buildings or structures and all development must be set back a minimum of 3 metres from the "EP" zone boundary. i 8. AGENCY COMMENTS 8.1 A request for comments on both applications was circulated to the applicable departments and agencies. 8.2 As of the writing of this report, comments remain outstanding from the Region of Durham Planning Department and Works Department, and the Ganaraska Region Conservation Authority. 8.3 The Region of Durham Health Department and the Clarington Fire Department had no objection to either application. b REPORT PD-8-99 PAGE 5 8.4 The Clarington Public Works Department requested that the applicant submit a preliminary grading plan and provide a cash contribution in lieu of parkland dedication. The Public Works Department noted that the Region of Durham Works Department might require a road widening. This can not be confirmed until comments are received from Regional Works directly. 9. STAFF COMMENTS 9.1 As previously noted, an EIS is required before either of these lots can be approved for residential use. The EIS will determine whether a suitable building envelope would be available for residential use without impacting the integrity and function of the natural feature. If approved, the Official Plan Amendment will identify the two lots in Section 23 as permitting residential use. Map A will continue to show their land use designations as Green Space and Environmental Protection. The zoning amendment, if approved, will indicate the limits of the lands that are available for development. The applicant has been informed of the requirement for an EIS and has agreed to fund the Study as per municipal requirements. The study will address the impact of development of these two lots in regards to: • the removal of vegetation, • the potential for contamination of groundwater from sewage disposal system; • the placement of fill to facilitate the construction of buildings and the installation and operation of a private sewage disposal system; • the hydrogeological function, specifically, infiltration of precipitation, groundwater and surface water flow from the front of the site towards the creek; and • the creation of new or the aggravation of existing hazardous conditions. The terms of reference for the Study have been forwarded to various consultants for bidding responses. Staff will select the appropriate consultant once all replies have been received. 6US REPORT PD-8-99 PAGE 6 10. CONCLUSION 10.1 The purpose of this report is to satisfy the requirements for the Public Meeting under the Planning Act as well as to provide the status of the applications. As various agency comments are still pending, and the EIS has not been prepared to date, this application should be referred back to Staff for further processing and the preparation of a subsequent report. 10.2 As required under the Planning Act, a copy of the proposed Official Plan Amendment is attached to this report for the purpose of the Public Meeting. I Respectfully submitted, Reviewed by, i Davi6l. Crome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P., Acting Director of Planning & Development Chief Administrative Officer IL*DJC*cc January 7, 1999 Attachment No. 1 - Proposed Official Plan Amendment Attachment No. 2 - Key Map Attachment No. 3 - Existing Zoning Map for Fialka Lands Interested parties to be notified of Council and Committee's decision: John & Geraldine Fialka 291 Thornton Road Oshawa, Ontario L1 J 6T2 Dave Passant Remax Cornerstone 104 King Street East Bowmanville, Ontario L1C 1N5 6u6 ATTACHMENT NO. AMENDMENT NO. TO THE CLARINGTON OFFICIAL PLAN PURPOSE: The Amend the Clarington Official Plan to permit, as an exception, the residential use of two existing lots designated "Environmental Protection Area" and identified as "Hazard Lands" on Map C. BASIS: The Amendment is based upon applications for an official plan amendment and a zoning amendment filed by Dave Passant on behalf of John and Geraldine Fialka. File No.s COPA 98-006 and DEV 98- 067. ACTUAL AMENDMENT: The Clarington Official Plan is hereby amended as follows: 1. By adding a new section "23.14 Exceptions" 2. By adding the following new subsection: "23.14.1 Notwithstanding Section 4.8 and Section 14.4, the construction of a single detached dwelling and related accessory buildings shall be permitted on each of the properties identified by roll numbers 030-080-102-65 and 030-080-102-25 in Part Lot 9, Concession 4, former Township of Clarke. The developable area shall be defined in the implementing Zoning By-law." IMPLEMENTATION: The provisions set forth in the Clarington Official Plan, as amended, regarding the implementation of the Plan shall apply in regard to this amendment. INTERPRETATION: The provision set forth in the Clarington Official Plan, as amended, regarding the interpretation of the Plan shall apply in regard to this amendment. b � 7 ATTACHMENT N 1 I SUBJECT SITE LOT 10 LOT 9 LOT 8 LOT 7 i i i I- CONCESSION AD 1 5 ► II ► II ► It ► II I t II I II 00 ► ► Ii Q I ► I Z II o I It Z i II !n w II W I � Lij ► t V I ,eoo II Z I F1 a It o 1 � II ° tl II I II II It II II I CONCESSION ROAD 4 I CLARKE D EV. 98-067 KEY MAP COPA 98-006 bu8 ATTACHMENT NO. 3 LOT 9 CONCESSION 4 PART IO 3-0SO -ioz -zo a 9 9S Nc, co PART II -oso -io2 `` Q O 137 32 Q - 3 080 -ioz -25 Z PART 12 • . c W rz a A :,sc /C2 - 70 a PART 13 io ci Ac. n g7!•SO LANDS ZONED " EP " LANDS ZONED " A-1 " DEV. 98-067 , COPA 98-006 b9 DN: PD-9-99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON PUBLIC MEETING Meeting: General Purpose and Administration Committee File # Date: January 18, 1999 Res. # Report #: PD-9-99 FILE #: 18T-97002 By-law # DEV 97-003 (Revised) Subject: AMENDMENT TO CONDITIONS OF DRAFT PLAN APPROVAL FOR REVISED DRAFT PLAN OF SUBDIVISION — 18T-97002 APPLICANT: TAUNTON TERRACE LIMITED PART LOT 35 CONCESSION 2 FORMER TOWNSHIP OF DARLINGTON TOWNLINE ROAD, COURTICE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-9-99 be received ; 2. THAT the application for an amendment to conditions of draft plan approval for a revised draft plan of subdivision submitted by Taunton Terrace Limited be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments, taking into consideration all the comments reviewed; and, 3. THAT within 15 days of the Public Meeting, the Commissioner of Planning for the Region of Durham be advised and provided, by sworn declaration from the Clerk, the following: • That the Municipality held a Public Meeting in accordance with Section 51 (21.1) of the Planning Act for the subject subdivision application; • A copy of the minutes of the said meeting; a A copy of all written submissions received by the Municipality; • A list of all persons and public bodies, including their mailing addresses, that made oral submissions at the public meeting or written submissions; and, • A copy of the report and the Council decision. 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. bIU REPORT NO.: PD-9-99 PAGE 2 1. APPLICATION DETAILS 1.1 Applicant: Taunton Terrace Limited 1.2 Agent: Same as above 1.3 Draft Plan of Subdivision: To develop a revised draft plan of subdivision containing 32 semi-detached / link dwelling units, 1 single detached dwelling unit, and an extension to Foxhunt Parkette. 1.4 Site Area: 1.74 hectares (4.30 acres) 2. LOCATION 2.1 The subject lands are located between Townline Road, Kingsview Court, and Foxhunt Parkette in Courtice. The applicant's land holdings now total 1.74 hectares (4.30 ac). The property in legal terms is known as Part Lot 35, Concession 2 in the former Township of Darlington. 3. BACKGROUND I 3.1 On October 29, 1998, Taunton Terrace Limited submitted a revised draft plan of subdivision with the Municipality of Clarington. The revised plan expands the subdivision area from 1.41 hectares (3.48 ac) to 1.74 hectares (4.30 acres). The number of semi-detached units has increased from 24 to 32, and includes 1 single detached dwelling unit and the extension to Foxhunt Parkette. The applicant wishes to amend the conditions of draft plan approval and include the additional lands within the plan of subdivision. 3.2 On July 13, 1998, Council recommended approval of the original draft plan of I subdivision 18T-97002. On September 4, 1998, the Plan of Subdivision received draft plan approval from the Region of Durham. bi ) REPORT NO.: PD-9-99 PAGE 3 3.3 The land area in the original plan was insufficient to complete the entire cul-de-sac. The applicant has since acquired two additional parcels of land that would finish the entire cul-de-sac. Land Division applications (LD 194/96 & 195/96) were approved to include these lands within the revised draft plan of subdivision. 4. EXISTING AND SURROUNDING USES 4.1 Existing Uses: Vacant land with single detached dwelling 4.2 Surrounding Uses: East: Urban residential and Foxhunt Parkette North: Urban residential West: Urban residential I South: Urban residential 5. OFFICIAL PLAN POLICIES 5.1 The lands are designated "Living Area" within the Durham Region Official Plan. i Residential development is permitted within this designation. The application conforms to the policies. 5.2 Within the Clarington Official Plan, the subject lands are designated "Urban Residential". Residential develop consisting of single detached, semi-detached/link, and duplex dwelling types are permitted. Development densities range between 10 to 30 units per net residential hectare. The revised plan, containing 33 dwelling units, has reduced the density from 27.4 to 26.0 units/hectare. The proposal conforms to the development policies. 6. ZONING BY-LAW COFORMITY 6.1 The subject lands are currently zoned "Holding — Urban Residential Type One ((H)R1)". The application complies with the requirements of the former Town of b i 2 i REPORT NO.: PD-9-99 PAGE 4 Newcastle Zoning By-law 84-63. A rezoning application has been submitted to remove the Holding (H) symbol in order that development of the proposed plan of subdivision may proceed. The symbol will be removed once a subdivision agreement has been executed between the applicant and the Municipality. i 7. PUBLIC NOTICE AND SUBMISSION 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site and two public meeting notice signs were installed on the lands. 7.2 As of the writing of this report, three general telephone inquiries have been t received. One person did question approval of the application and its impact on traffic on Townline Road. 8 AGENCY COMMENTS 8.1 The application was circulated to solicit comments from other relevant agencies. i The Clarington Fire Department has no objections to the application. Full-time fire protection will be available in Courtice in 1999. I 8.2 The Clarington Public Works Department has no objections to the proposal subject to the following conditions: • All utilities must be located underground. • A sidewalk must be provided on the south side of Street "A" from Townline Road to Foxhunt Parkette. • The applicant must prepare a Master Grading and Drainage Plan for the subdivision. All drainage must be conveyed from the lands through the storm sewer system. • The applicant must resolve any existing encroachment conflicts through the engineering process. C� I � I I REPORT NO.: PD-9-99 PAGE 5 • The applicant is responsible for 100% of the cost for any relocation of street furniture, trees, etc. on Kingsview Court to facilitate this development. • The applicant shall provide parkland dedication in the form of an extension to Foxhunt Parkette. 8.3 The Durham Regional Public Works Department has provided the following comments. • Municipal water is available from the existing 150 mm watermain on Townline Road (west boulevard) or the existing 150 mm watermain on Kingsview Court. If the applicant chooses to connect to the watermain on Kingsview Court, the existing easement must be increased to a minimum of 12.0 m as per the regional Guidelines. • Municipal sanitary sewer is available from the existing sanitary sewer on Kingsview Court. i i 8.4 The Central Lake Ontario Conservation has no objections to the extension of the i subdivision. They do not require any amendments to their conditions of draft approval. i 9. CONCLUSIONS 9.1 The applicant prepared an on-street parking plan for the previous subdivision application. This plan indicates that sufficient on-street parking is provided to accommodate the additional development contemplated by this proposal. 9.2 The Durham Region Public Works requirement for a larger easement may require a revision to the draft plan if the applicant chooses to utilize the watermain from Kingsview Court. This may reduce the unit yield by a maximum of two units. b14 ii REPORT NO.: PD-9-99 PAGE 6 9.3 As the purpose of this report is to satisfy the requirements for the Public Meeting under the Planning Act, and taking into consideration all of the comments received, it is respectfully requested that this report be referred back to Staff for further processing and the preparation of a subsequent report. Respectfully submitted, Reviewed by, Davi . Crome, M.C.I.P., R.P.P., Frank Wu, M.C.I.P., R.P.P., Acting Director of Planning & Development Chief Administrative Officer. RH*DJC*km 6 January 1999 Attachment #1 — Key Map Attachment #2 — Proposed Site Plan I Interested parties to be notified of Council and Committee's decision: Mark Foley Taunton Terrace Limited P.O. Box 11 319 College Avenue Oshawa, Ontario L1 H 7K8 James and Helen Strickland 30 Kingsview Court Courtice, Ontario L1E 1E5 dIJ ATTAC H ME M SUBJECT SITE LOT 3 5 LOT 3 4 LOT 33 Icy— ml U THIG SAY N = 2 �- Z o O V) Q w U I w Z z O z U 3:: - o - S COURTICE D EV. 97-003 KEY MAP 18T-97002 bi6 L----- ---- > r 9 m z -4 ——————— —— — —— Lands Added to Revised '3: KINGSWAY GATE Plan of Subdivision -- - — -- JS TEJED LnN REGIS EXIS41NG + - _I I I /0 7-9 ,V I L RESITIIAI c, A LAND USE SCHEDULE FmpiRE CRESCENT LOW DENSITY RESIDENTIAL LOIS UNITS AREA ,T 16 32 1 �H. L..5-11 HE, PIAN ?OV01 -T- -T- — -+0- LOTS 6 PROPOSED REVISION OF I BLOCK 18 0.126 H., IF (��D�T-I r I —, !1 I 0.024 h— DRAFT PLAN Z OF SUBDIVISION I BT-97002 Q. AR­RONCO�URT COORT O�324 h— PART OF LOTS 104 AND 105 Z, 2 TOTAL AREA 1.743 1,. REGISTRAR'S COMPILED PLAN 713 Qc MUNICIPALITY OF CLARINGTON REGIONAL MUNICIPALITY OF DURHAM E.STING PARK SCALE 1 1000 J. D. BARNES LIMITED 1998 CIL ADDITIONAL INFORMATION AS REOUIRED UNDER SECTION 51 OF ;ETZ'C ——- r- THE PLANNING ACT. CAN BE C—T."ET EY"V­-BY o.so.A OWNERS CERTIFICATE SURVEYOR'S CERTIFICATE 1.RAN AND KEY PLAN ki SEE PLAN AND KEY PLAN gIgJECT LANDS THE—TC THE H.Y TI THAT THE E—ES THE 1. T. —.T W SEE LAND USE SCHEDULE AMO tam THE, I III W SEE PLAN TAUNTON TERRACE LTD. EX TING DE (0 SEE PLAN SEE PLAN sEE N PIPED WATER TO BE INSTALLED 0 SANDY-CLAY atom TT SURVEYING MAPPING 9 SEE PLAN 64 SANITARY AND STORM SEWERS TO BE INSTALLED w NONE LAND INFORMATION SERVICES Q� —TEY.—0 J.D. BARNES �Q > r 9 m z -4 DN: PD-10-99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, January 18, 1999 Res. # Report#: PD-10-99 By-law # Subject: SEMI-ANNUAL REPORT ON SITE PLAN ACTIVITIES Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-10-99 be received for information. 1. BACKGROUND 1.1 The purpose of this report is to provide Committee with information regarding the status of site plan applications that have been submitted for approval. An information report is provided on a semi-annual basis. 1.2 By-law 90-130 requires that plans and drawings be approved by the Municipality for any building or structure prior to issuance of building permits except for those exceptions set out in the By-law. The same by-law delegates the approval authority to both the Director of Planning and Development and the Director of Public Works. 1.3 Except for additions or minor expansions, a site plan agreement is generally required for a proposed development to ensure the location of all buildings and structures, landscaping, access permits, parking areas, signage and grading etc., will be performed according to the approval plan. In addition, it is through the site plan approval process that the Municipality collects its cash-in-lieu of parkland dedication, road widening, performance guarantee etc. Each agreement is registered on title and is enforceable against present and future owners. 6 REPORT PD-10-99 PAGE 2 2. ACTIVITIES 2.1 Attachment No. 1 details site plan applications received and all site plan agreements approved between July 1, 1998 and December 31, 1998. i 2.2 During this period eighteen (18) site plan applications have been approved for a variety of different uses as shown on Attachment No. 1. The majority of these approved site plans are under construction or have completed construction. 2.3 Staff are continuing to work on a number of outstanding files from previous years. The majority of these outstanding files are awaiting action by the applicant or are in circulation to various agencies and departments. Site plan files awaiting information are reviewed regularly by the assigned planner and a letter is sent informing the applicant of the status of the file. Respectfully submitted, Reviewed by, Davi . Crome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P., Acting Director of Planning & Development Chief Administrative Officer SL*DJC*cc January 7, 1999 Attachment No. 1 - Site Plan Table 619 C) i\ L SITE PLAN ACTIVITY FROM JUNE 1, 1998 TO DECEMBER 31, 1998 ATTACHMENT#1 Page 1 of 2 FILE/t APPLICANT LOCATION PLANS/ STATUS OF DATE CONSTRUCTION AGREEMENT FILE OF APPROVAL STATUS BO WMANVILLE 94-039 Tzioumic&Papapetrou(commercial plaza) 20 King St.E,Bowmanville both OMB to order new hearing 94-040 Martin Road Holdings(Medical Centre) 1 Hartwell Blvd. both held at applicant's request 95-063 Syvan Developments Ltd(add storage shed to ind.site) 160 Baseline Road East amendment awaiting minor variance and land division approvals 96-019 Gagnon,Gil/Old Timers Truck Driving School Lake Road both INACTIVE due to applicant 96-065 PVNC Sep.School Board(St.Stephen's High School) 2828 Concession Street East amendment CLOSED-no longer required September 1998 97-022 WE Roth Construction-industrial and self storage units South Service Road both INACTIVE due to applicant 97-025 Green Martin Properties-mini-putt,practice areas,shed 2320 Highway No.2 both awaiting info.from applicant 97-051 Clarington Place Limited-parking lot Uptown Avenue both INACTIVE due to applicant 97-071 Bowmanville Mall-new exterior signs&interior renovations 243 King Street East amendment in circulation 98-004 Salvation Army-expansion to facilities 71 Liberty Street South both APPROVED October 2, 1998 No building permit applied for 98-006 Mullings-Industrial-Custom machining shop 422 Lake Road both APPROVED July 21, 1998 Under construction 98-014 Petro Canada-service station 2305 Highway No.2 both awaiting info.from applicant 98-020 Rice Condominium-79 units 145 Wellington Street both awaiting info from applicant 98-022 TS Environmental Services-PCB storage 373 Lake Road both APPROVED Sept. 14, 1998 Development nearing completion 98-033 Clarington Place Limited-Burger King,parking spaces 105 Clarington Boulevard amendment APPROVED July 17, 1998 Construction complete 98-034 Canamatic Mould-light industrial building 121 Baseline Road both APPROVED August 6, 1998 No building permit applied for 98-048 Canadian Tire-parking spaces 2401 Highway No.2 amendment APPROVED Sept.2, 1998 Complete 98-049 Syvan Developments Ltd. (4018 sq It sales and service bldg) 164 Baseline Road amendment in circulation 98-053 Southeast Building Corporation(daycare facility) 104 Waverly Road amendment APPROVED August 21, 1998 Not applicable 98-058 Kawartha Pine Ridge District School Board -3 new portables 410 Scugog Street plans only APPROVED Nov 12, 1998 Building permit applied for 98-060 Kelley Atlantic Ltd(256 m2 plant&two storey offices) 314 Bennett Road amendment in circulation 98-070 Darlington Chemical Services Ltd.(3150 sq It office building) South Service Road both in circulation C 0 U R T I C E 94-064 WDM Consultants(retail plaza) Nash&Trulls Roads both awaiting approval by applicant 96-064 Owen,Robert/Roy Nichols Motors Limited(car sales) 1759 Highway No.2 both circulating revised plans 96-068 Trimsteel(steel fabrication shop) 65 Cigas Road both CLOSED 97-017 William Watson Investments-storage facility Baseline Rd both . APPROVED Sept. 14, 1998 Under construction 97-091 Courtice Animal Care-addition and renovations 1 Townline Road North amendment awaiting info from applicant 98-005 Courtice Corners-change in building elevations for Phase 2 2727 Courtice Road amendment APPROVED June 4, 1998 Exterior construction complete 98-011 290597 Ontario Limited(Jeffrey Homes-townhouses) 2620 Courtice Road both APPROVED August 5, 1998 Under construction 98-019 Rushwood Trusses-storage building 2021 Baseline Road plans only awaiting info.from applicant 98-024 Clinic Building Limited(seniors building and medical central 3 Varcoe Road both APPROVED July 21, 1998 Under construction 98-036 Halloway Holdings Limited-William's Coffee Pub 1414 Highway No.2 both APPROVED July 29, 1998 Construction complete 98-039 Northway Investments Ltd.-industrial expansion 7 Progress Drive amendment APPROVED Oct.9. 1998 Under construction 98-041 Birchdale Investments Ltd-change architectural details 1420 King Street East amendment awaiting info from applicant 98-043 Halloway Holdings-Mark Work Wearhouse-change fagade 1414 King Street East amendment APPROVED July 29,1998 Construction complete 98-044 PVNC Catholic Dis.S.Brd-Mother Teresa School-7 portables 78 Glenabbey Road amendment awaiting revisions from applicant 98-051 1287661 Ont.Ltd.(Ken Pasricha)-retail&restaurant 1469 Highway No.2 both awaiting revisions from applicant 98-072 lHalminen Homes-3 blocks of townhouses within 40M-1931 86-120 Kil anon Avenue lboth lin circulation Pwnw 7 of 7 VILLAGE _ 96-009 Stephen Holliday(new church site) 816 Regional Road 17 both INACTIVE due to applicant 94-061 Crooked Creek Golf Club 97-008 Kaitlin Group-club house Port of Newcastle both awaiting info from applicant 96-030 Jeff McKeen/Paddy's Market(additional buildings) 98-015 IGA- New grocery store site 131 King Street East both APPROVED August 18, 1998 Under construction 98-025 Ridge Pine Park-seniors residences and health building Wilmot Creek Drive both in circulation 98-040 Kawartha Pine Ridge District School Board -3 new portables 98-045 Ridge Pine Park Inc.(small change room) Lots 2&3,BFC,Darlington both in circulation 98-061 Cameron-proposed home industry 98-047 1254134 Ontario Incorporated(extension to concrete block mfg 732 King Street East both APPROVED Oct 28, 1998 Building permit issued 98-063 Newcleare Development(sales office) 361 King Street East both APPROVED Nov 10, 1998 Building permit issued RURAL - DARLINGTON 94-061 Crooked Creek Golf Club 3033 Townline Road both awaiting peer review of EIS 96-030 Jeff McKeen/Paddy's Market(additional buildings) 2212 Taunton Road plans only applicant refusing to provide road widening to Region 98-023 Quarry Lakes Golf Course 3705 Regional Road 57 both agreement being finalized 98-040 Kawartha Pine Ridge District School Board -3 new portables 2226 Maple Grove Road amendment awaiting revision from applicant 98-061 Cameron-proposed home industry 2681 Concession Road 4 both awaiting noise study for accompanying rezoning application RURAL - CLARKE 95-006 1081799 Ont Inc(Esso gas bar,garage&coffee shop) Lot 24,Con 8,Hwy 115 both FILE CLOSED DUE TO INACTIVITY Dec 24/98 96-035 Mosport(parking area) Mosport Road FILE CLOSED Sept.24, 1998 98-046 Sotiriadis(golf driving range and mini golf course) 3211 Highway No.35/115 both awaiting info from applicant 98-069 Sidhu Singh(restaurant-gas bar canopy) 3367 Highway No.35/115 both Requires rezoning-awaiting application from applicant THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meetin g: General Purpose and Administration Committee File # Monday, January 18, 1999 Date: Res. # CD-3-99 Report #: By-law # APPLICATIONS FOR THE ADVANCE FUNDING Subject: PROGRAM — ONTARIO LOTTERY CORPORATION It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CD-3-99 be received; 2. THAT Council consider all submitted ,grant, requests for the Provincial Advanced Funding Program; 3. THAT a copy of Council's decision and all applications approved for funding be forwarded to the Ontario Lottery Corporation for direct payment; and 4. THAT all applicants be advised of Council's decision. 1.0 BACKGROUND 1.1 Report CD-39-98 was submitted and approved by Council on September 14, 1998. (Copy attached as Schedule 1). 1.2 The Clerk's Department subsequently corresponded with eligible organizations in Clarington advising of Council's decision and the requirements of the Ontario Lottery Corporation for funding eligibility. / U � Report CD-3-99 - 2 - January 18, 1999 2.0 APPLICATIONS FOR ADVANCED FUNDING 2.1 Thirty applications were received which met the deadline of November 27, 1998. One application was received on November 30, 1998. A summary of the applications is attached as Schedule 2. In an effort to reduce paper and copying costs, these applications and related documentation have been circulated to Council as Schedule 3 under separate cover. 3.0 PROVINCIAL GUIDELINES FOR APPROVAL OF APPLICATIONS 3.1 The Ontario Lottery Corporation has set the following guidelines for Municipalities to follow when determining whether to approve advance funding. 1. Organizations that conducted Monte Carlo events during the period from January 1, 1996 to March 31, 1998. In order to minimize the impact on charities which have made financial commitments based on the funds they raised through roving Monte Carlo events, municipalities should ensure that these organizations are given priority for advance funding. To facilitate the priority requirement, the applicant organization must provide its Group Identification Number (GIN#) and evidence of conducting a Monte Carlo event during the period from January 1, 1996 to March 31, 1998 (e.g. a copy of the lottery licence). No local organization has held a roving Monte Carlo event. 2. Size and budgetary needs of the organization Access to the advance funding should be allocated based on the budgetary needs of the organization. Municipalities should review the budgets of each applicant organization to evaluate the funds required by the organization to provide charitable services against funds from other sources. Groups which justify a definite need for advance funding should take precedence over those with operating surpluses. / u � Report CD-3-99 - 3 - January 18, 1999 Copies of the current financial 'statements and current and previous years' budgets must be supplied with the first application for advance funding to assist in making this determination. 3. Services provided to the community Municipalities may base decisions on the benefit the services of the organization provide to the community when deciding whether to grant access to advance funding. 3.2 A document entitled "Advance Funding Program Questions and Answers" formulated by the Ontario tottery Corporation is being provided as Schedule 4 to assist Members of Council in their deliberations to allocate individual grants to a total amount of $223,883.00. This amount has been approved by the Province for the Municipality of Clarington. 3.3 The financial data of each application has been reviewed by the Treasury Department. 4.0 RECOMMENDATIONS It is therefore recommended: 1. THAT Report CD-3-99 be received; 2. THAT Council consider all submitted grant requests for the Provincial Advanced Funding Program; 3. THAT a copy of Council's decision and all applications approved for funding be forwarded to the Ontario Lottery Corporation for direct payment; and iu3 Report CD-3-99 - 4 - January 18, 1999 4. THAT all applicants be advised of Council's decision. Respectfully submitted, Reviewed by, e atti rri , A.M.C.T. Franklin Wu, M.C.I.P., R.P.P. icipal Clerk Chief Administrative Officer MPKS*PLB*hj Attachments: Schedule 1 — Report CD-39-98 Schedule 2 — Summary of Applications Schedule 3 — Applications and related documentation (circulated under separate cover) Schedule 4 — Advance Funding Program Questions and Answers Interested Parties: Ontario Lottery Corporation Association of Hospital Volunteers Advance Funding Program 47 Liberty Street South Suite 800 — 70 Foster Drive Bowmanville, Ontario Sault Ste. Marie, Ontario L1C 2N4 P6A 6V2 Bethesda Cemetery Bethesda House of Mercy 7762 Old Scugog Road 141 Liberty Street South Enniskillen, Ontario P.O. Box 82 LOB 1 JO Bowmanville, Ontario L1C 3K8 Big Brothers of Clarington Bowmanville Eagles Junior Hockey Association 23 Scugog Street 4215 Tooley Road Bowmanville, Ontario Courtice, Ontario UC 3H7 L1E 1Z4 Clarington Concert Band Clarington Girls Hockey Association P.O. Box 337 85 Queen Street Orono, Ontario Bowmanville, Ontario LOB 1 MO L1 C 1M5 / u4 Report CD-3-99 - 5 - January 18, 1999 Clarington Minor Hockey Clarington Older Adult Association Association 26 Beech Avenue P.O.Box 1,91 Bowmanville, Ontario Bowmanville, Ontario L1C 3A2 L1C 3K9 Clarington Swim Club Inc. Durham East 4H Council 83 Mearns Court 1246 Prestonvale Road Bowmanville, Ontario Courtice, Ontario L1 C 4N4 L1 E 2N9 Haydon Community Centre Orono Amateur Athletic Association 7762 Old Scugog Road 2 Princess Street Enniskillen, Ontario Orono, Ontario LOB 1 JO LOB 1 MO Rotary Club of Bowmanville Solina Community Centre Board P.O. Box 217 1914 Concession Road 6 Bowmanville, Ontario Hampton, Ontario L1 C 3K9 LOB,1 JO The Visual Arts Centre of Alzheimers Society of Durham Clarington 419 King Street West, Suite 205 143 Simpson Avenue Oshawa, Ontario P.O. Box 52 L1 J 2K5 Bowmanville, Ontario L1C3K8 Autism Society Ontario Big Sisters of Oshawa-Whitby-Clarington 1 Greensboro Drive 555 Wentworth Street East Suite 306 Oshawa, Ontario Etobicoke,'Ontario L1 H 3V8 M9W 1 C8 Canadian,Cystic Fibrosis Canadian Diabetes Association 181 Fallingbrook Street 909 Simcoe Street North, #2 Whitby, Ontario Oshawa, Ontario L1 R 2131 L1 G 4W1 Catholic Family Services of Durham Region Community Care Durham Association 670 King Street East 419 King Street West, Suite 605 Oshawa, Ontario Oshawa, Ontario L1 H 1G5 L1 J 2K5 i � 5 Report CD-3-99 - 6 - January 18, 1999 Grandview Children's Centre Kawartha Child Care Services 600 Townline Road South 201 Antrim Street Oshawa, Ontario Peterborough, Ontario L1 H 7K6 K9H 3G5 Kinark Child and Family Services Rehabilitation Foundation for the 240 Duncan Mill Road Disabled Operating as Ontario March Suite 402 of Dimes Don Mills, Ontario P.O. Box 2220 M3B 3B2 Oshawa, Ontario L1 H 7V5 Saint Elizabeth Health Care The Canadian Red Cross Society 209 Dundas Street East 419 King Street West Suite 303 Suite 115 Whitby, Ontario Oshawa, Ontario UN 7H8 L1 J 2K5 The Community Foundation of Ontario Lung Association Durham 40 King Street West Box 336 Suite 202 8 Midtown Drive Oshawa, Ontario Oshawa, Ontario L1 H 1A4 L1 J 81-2 i� u6 Schedule 1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Date: August 31, 1998 Res. #CQ P--,4 go-9 Report #: CD-39-98 By-law # Subject: ADVANCE FUNDING PROGRAM—ONTARIO LOTTERY CORPORATION It is respectfully recommended that the General Purpose and Administration Committee recommend to Council: 1. THAT Report CD-39-98 be received; 2. THAT the Municipality of Clarington participate in the Advance Funding Program and that funds be distributed to eligible charities by the Ontario Lottery Corporation; 3. THAT a processing fee of$25.00 be charged by the Municipality to the applicant organizations which are eligible for funding; 4. THAT a deadline of November 27, 1998, be established for receipt of applications; and 5. THAT the roster of the applications be submitted to the General Purpose and Administration Committee for approval on January 18, 1999. BACKGROUND The following resolution was passed by Council on July 13, 1998: "THAT the correspondence dated June 24, 1998, from Garth Manness, President, Ontario Lottery Corporation advising of the details of the Advance Funding Program, be received; and THAT the correspondence be referred to the Clerk's Department for review and preparation of a report to be submitted to the General Purpose and Administration Committee." This correspondence is attached hereto as Schedule"A" and is summarized below. • An Advance Funding Program has been set up to advance funds to help charities during the transition time until charity casinos are set up. These funds will be recovered from the charities' share of table game proceeds from the charity casinos once they are set up and collecting money. The Municipality of Clarington has been allocated$223,883 and this has been confirmed with the Province. / u7 Report CD-39-98 -2- August 31, 1998 • Clarington Charities which have held Monte Carlo events between January 1, 1996 and March 31, 1998,will be given first priority to access these funds. • Funding should be allocated based on the budgetary needs of the organization, i.e.groups which justify a definite need for advance funding should take precedence over those with operating surpluses. • All applicants must complete the subscribed application form and provide the following documentation: Governing documents - Revenue Canada Registration Number(if applicable) - Detailed outline of Programs/Services - Operating Budgets for current and last fiscal year - List of Board of Directors • Municipalities may set an administrative fee for processing applications on a cost recoverable basis. • Each municipality is responsible for submitting a roster of eligible local charities along with the appropriate documentation to the Ontario Lottery Corporation. The completed roster and documentation must be accompanied by a Council resolution which approves the recommended funding. • The advance funding program will cease on March 31, 1999. To allow the organizations as much time as possible to compile and co-ordinate the documentation required by the Province, Staff suggests a deadline of Friday, November 27, 1998 for submission of the applications to the Municipality. The date of January 18, 1999, is being recommended for the consideration of the roster of applications by the General Purpose and Administration Committee to allow Staff enough time to receive,verify and process the applications and prepare the material for submission to the General Purpose and Administration Committee subsequently to the Ontario Lottery Corporation. RECOMMENDATIONS It is therefore recommended: 1. THAT Report CD-39-98 be received; 2. THAT the Municipality of Clarington participate in the Advance Funding Program and that funds be distributed to eligible charities by the Ontario Lottery Corporation; 3. THAT a processing fee of$25.00 be charged by the Municipality to the applicant organizations which are eligible for funding; Report CD-39-98 -3- August 31, 1998 4. THAT a deadline of November 27, 1998, be established for receipt of applications; and 5. THAT the roster of the applications be submitted to the General Purpose and Administration Committee for approval on January 18, 1999. Respectfully submitted Reviewed by Patti a C.T. W.H. Stockwell Chief Administrative Officer MPK/PLB/hj / 69 COUNCIL DIRECTION Schedule "A" Ontario Lottery Corporation D_ Societe des loteries de/'Ontario 70 Foster Drive (� Suite 800 Sault Ste.Marie,Ontario P6A 6V2 JUL - 3 1998 70,promenade Foster Bureau 800 Sault Ste.Marie(Ontario) -MM(APALITY OF CL ARINGTC P6A 6V2 MAYOR'S OFFICE Tel.705 946-6464 Fax.705 946-6600 June 24, 1998 Dear Head of Municipal Council: As indicated in the letter to Heads of Municipal Council from Chris Hodgson, Chair of Management Board of Cabinet, dated April 9, 1998, this letter is to advise you of the details of the Advance Funding Program. The Province of Ontario is making tip to $40 million in interim financing available in fiscal 1998/1999 for distribution to charities. The funds will be distributed to charities by the Ontario Lottery Corporation (OLQ. Each municipality has been allocated a per capita share of the advance funds to allocate to local charities based on local priorities. Your municipality's share is indicated on the attached roster. Each municipality is responsible for completing a roster of local charities to share in the advance funding. Charities must apply to their municipality for inclusion on the roster. Application and roster forms from which additional copies can be made are attached. For charities to participate in the Advance Funding Program, they must meet the same requirements for eligibility as set out in the Lottery Licensing Policy Manual provided by the Alcohol and Gaming Commission of Ontario to your local licensing or clerk's office. Applying charities that have field Monte Carlo events in your municipality from January 1, 1996 to March 31, 1998 are to receive priority placement on the roster. OLC will verify this placement upon receipt of all documentation, as indicated below. In developing the roster, municipalities will also recommend the share of the advance funding allocation each charity is to receive. If a local charity casino/casinos becomes operational prior to March 31, 1999, the advance funding will be discontinued as local charities begin to access charity casino proceeds directly. The advance funding program will cease on March 31, 1999. /2 - J If a charity casino becomes operational, advance funds would be recouped from the recipient charities' share of table proceeds. The OLC will work with the Provincial Gaming Secretariat and the charities on a repayment formula that considers the cash flow requirements of charities. In order to participate in the Advance Funding Program, the completed roster, applications of each charity on the roster, and a council resolution or appropriate municipal authority indicating approval of the completed roster, must be returned to the address appearing below. Ontario Lottery Corporation Advance Funding Program Suite 800, 70 Foster Drive Sault Ste. Marie, ON P6Ai6V2 The earlier the required documentation is returned to the OLC, the sooner charities in your municipality will be able to access advance funds. Over the next fe,,%, days, application forms and letters advising on the process for accessing the Advance Program will be sent to all charities. Should you have any questions concerning_this process, please contact Jim Cronin at the Ontario Lottery Corporation, at 1-800-387-0098. Yours truly Garth Manness, President i CtE%ik / tJ Ontario Lottery Corporation arlc 5Y attach. 4 (1P,{G!N L T Ontario Lottery Corporation Soci6t6 des loteries de I'Ontario Advance Funding Program Charity Roster Liste des organismes vis6s - Programme d'avances de fonds Municipality/ Municipality: 10402 Clarington (T) Allocation /Versement: $ 223,883 Page of/ de Please Type or Print Clearly/Veuillez dactylographier ou ecrire en/ettres mou lees FULL MAILING ADDRESS CONTACT PERSON ADVANCE FOR OLC GIN it INCORPORATED OR LEGAL NAME ADRESSE POSTALE COMPLETE PERSONNE-RESSOURCE $ USE ONLY NIG RAISON SOCIALE (Street address, City, Province, Postal Code) DE L'AVANCE NE RIEN (rue, villa,province, code postal) TELEPHONE/TELEPHONE �CRIRE ICI TOTAL OF ABOVE ADVANCES(not to exceed Total Allocatlon for Munlclpallty) TOTAL DES AVANCES CI-DESSUS(ne dolt pas d6passer le montant octroy6 A la municlpallt8) Municipal Approval/Approbation de la municipality: The undersigned, having full municipal authority,approves this roster of charities recommended for Advance Funding: Le souss/gnd, fonds de pouvolrs de la munlcipalite,approuve la presente llste d'oigan/smes de charlte pour lesquels une avance de fonds est recommandee: )I(N "LJl4Y • 0.W10 lottery com"ao. GUIDELINES FOR MUNICIPALITIES $"Otl its tote#$L 1'0.18110 (Including First Nation Reserves) TO DETERMINE CHARITY ACCESS TO ADVANCE FUNDING 1. Eligible charitable organizations wanting to access advance funding may do so by applying to their local municipality. 2. Organizations that were previously licensed to conduct Monte Carlo events must provide their Group Identification Number(GIN#) assigned by the Alcohol and Gaming Commission of Ontario (AGCO) and printed on all gaming event licences, and evidence of conducting a Monte Carlo event during the period from January 1, 1996 to March 31, 1998 (e.g. a copy of the lottery licence). All other applicants must include with their application for advance funding the following: Governing Documents: Articles of incorporation, letters patent, by-laws,constitution,charter, trust deed, memorandum/articles of association,signed as required. Revenue Canada Notification of Registration Letter: If the organization is registered. �' Detailed outline of programstservices: What they are, how delivered to clients,specific costs, supporting materials,benefits to the municipality,etc.(i.e.any information that will assist in determining charitable nature of the objects and purposes). Organization's operating budgets for current and last fiscal year: Detailing other sources of funds and how any funds advanced will be used. Organization's financial statements for last fiscal_vear. ' List of Board of Directors. 3. \-Iunicipalities will receive and review the applications for eligibility and will ensure that only fully completed applications are sent to the Ontario Lottery Corporation (OLC). Charitable organizations must meet the eligibility requirements set out in the AGCO Lottery Licensing Policy Manual. Each municipality may set an administrative fee for this service on a cost recoverable basis. 4. For charity access to the Advance funding, each municipality is responsible for submitting a roster of eligible local charities to the OLC. This roster should be developed based on local needs and priorities. ?\'Iunicipalities will recommend the share of their per capita allocation of the advance funding each charity is to receive. 5. A council resolution or appropriate municipal authority approval of the completed roster is to accompany the roster and charity applications submitted to the OLC. OLC CAP 002(9595) / i 3 Continued on boc, 6 ' ,iA\�wf^ � • `�K�I'1Y• 6. The following guidelines have been set for the municipalities to follow when determining whether to recommend advance funding of organizations. I• Organizations that conducted Monte Carlo events during the period from January 1, 1996 to March 31, 1998 In order to minimize the impact on charities who have made financial.commitments based on the funds they raised through roving Monte Carlo events, municipalities should ensure that these organizations are given priority for advance funding. To facilitate the priority requirement, the applicant organization must provide its GI\- and evidence of conducting a Monte Carlo event during the period from January 1, 1996 to March 31, 1998 (e.g. a copy of the lottery licence). H. Size and budgetary needs of the organization Access to the advance funding should be allocated based on the budgetary needs of the of cyanization. ylunicipalities should review the budgets of each applicant organization to evaluate the funds required by the organization to provide charitable services-ng if st funds from other sources. Groups which justify a definite need for advance funding should take precedence over those with operating surpluses. Copies--of the current financial statements and current and previous years' budgets must be supplied \vith the first application for advance funding to assist in making this determination. III. Services provided to the community Municipalities may base decisions on the benefit the services of the organization provide to the community when deciding whether to grant access to advance funding. Ce document est oussi disponibte en fron�a,s ii4 "TZ 0!1lII•lOflery COryOIlllO. Satltfl lu IoIM!!0o f0.1M0 to rosier Odw.suiteBoo Please see attached page of instructions. 5avlt Ste,Marie,Onlarlo PGA 6V2 – Please print or type – 1.' Previous charitable gaming licence • ' • • Has your organization ever applied for a charitable gaming event licence? ❑No 0 Yes(It yes) What is the most recent licence number issued by: AGCO: P Municipality: M Have you had gaming event licences cancelled or licensing No Yes privileges suspended in any juridication in the last two(2)years? 2. Information on organization GIN a) Incorporated or legal name Street address of organization I City Province Postal Code (Telephone No.1 ( Fax No. I I I I I 1 I I I I I I — Mailing address(fl dillerert) i Postai Code I I I I I b) Is your organization incorporated as a non•prolit organization? n No n Yes(Il yes) Jurisdiction of Incorporation number Incorporation cj, Is your organiz-ation registered as a Charitable Organization with Revenue Canada? C No Yes(It yes) j Revenue Canada Reg.number I I I I I I I I I I d) How long has your organization existed? What is the linandal y-r end of your organization I Month I Day Years 3. Affiliates Is your organization affiliated with any corporation or organization? No Yes 1l yes List the legal Names(AY_a1 separate sheet it necessary) a) b) 4. Use of net proceeds What will the advance funds be used for?(Attach separate sheet it necessary) a) b) C) d) Questions? Ulf 1.800.381-0098 Q«CAP OOi Continued on boc,' �>�s> i i 5 5. Lottery trust account Name of financial Institution where lottery funds are held Account number Address City 6. Unorganized Areas Is your Charitable organization located in an unorganized area? ❑No ❑Yes Of yes,please indicate) ALGOMA UNORGANIZED PARRY SOUND UNORGANIZED COCHRANE UNORGANIZED RAINY RIVER UNORGANIZED KENORA UNORGANIZED SUDBURY UNORGANIZED MANITOULIN UNORGANIZED THUNDER BAY UNORGANIZED NIPISSING UNORGANIZED ® TIMISKAMING UNORGANIZED 7. Declaration We, the undersigned, declare that: • 1/we are a Principal Officer of this organization. • I/we are NOT receiving remuneration directly or indirectly from the advance funding. • I/we have been authorized to make this application on behalf of the organization. • I/we agree to deposit all advance funding into the designated lottery trust account. • I/we agree to use the advance funding for approved charitable purposes only. • 1/we will sponsor table game events at the local charity casino. • All answers provided in this Application, as well as all the information contained in the documents and materials submitted with it are true and complete. We have read and understand the entire Declaration above. Principal Officer Principal Officer Signature . -Print name in full Title - Business telephone number; / Date Signing: Providing inaccurate information may render your organization ineligible for advan;:e funding Oueslions? Call 1-800-3 87-0098 Ce formu!air=est oussi dis,oni+ofe en honpois. 0 { ..:<•y 1' %� ....,faw•.r... .r. a �. ,.r♦,;...e.�.n.+srti�.cvn..cr Y.s '•r.r!-V.rtf.r;:M'�1aYNYlY7Mr'aKU:s:l+e/YMW •n•1nYWf+�� w:•!w M.v'ti-i Z' '�54. or.tails Ioflrry Corwadon - «uN,M,ot Maki,•1'0•1•ll° APPLICATION CHECKLIST Organizations that were previously licensed to conduct Monte Carlo events must provide their Group Identification Number (GIN#) assigned by the Alcohol and Gaming Commission•of Ontario (AGCO) and evidence of conducting a Monte Carlo event during the period from January 1, 1996 to March 31, 1998 (e.g. a copy of the lottery licence). All other applicants must include with their application for advance funding the following: ❑ Governing Documents: Articles of incorporation, letters patent,by-laws,constitution, charter, trust deed, memorandum/articles of association, signed as required. ❑ Revenue Canada Notification of Registration Letter: If the organization is registered. ❑ Detailed outline of programs/services: What they are, how delivered to clients, specific costs, supporting materials,benefits to the municipality, etc. (i.e. any information that will assist in determining charitable nature of the objects and purposes). ❑ Organization's operating budgets for current and last fiscal year: Detailing other sources of funds and how any funds advanced will be used. Organization's financial statements for last fiscal year. [j List of Board of Directors. The above. items must be enclosed with your application and returned: (a) to your municipal office-if your charitable organization is loc2t=.:; in a city,town, township, or village; (b) to your local band office—if your charitable organization is lo,._:: 2d on a First Nation reserve; or, (c) to the Ontario Lottery Corporation—if your charitable organizaiin-n is located in an unorganized area. Only those charitable organizations located in an unorganized area are to send their applications directly to the-Ontario Lottery Corporation, Advance Funding Program. oic W W30 WS) Continued on bcc - � i7 TO COMPLETE THE APPLICATION FORM Explanations are given below to assist in completing certain questions on the attached form. 2. Information on organization: a) GIN The Alcohol and Gaming Commission of Ontario (AGCO) assigns one Group Identification Number(GIN #) per independent organization and prints it-on all AGCO gaming event licenses. It is a file number for tracking purposes only. Your eligibility may be reviewed at any time. b) Jurisdiction of incorporation This is the province or country whose government issued your incorporation papers e.g. Ontario, Canada, etc. d) How long has your organization existed? If requested, you must be able to show that you have delivered your charitable services for at least one year. 3. Affiliates Your organization may be affiliated with other organizations that have similar interests, objects or clients. These may include, but are NOT limited to, membership in a league or umbrella organization, a chapter or branch of a larger organization, an associate charity under the Income Tax Act or an organization to which you report. -I. Use of net proceeds List specific projects or items for which funds will be used. Only items listed in this section iil be considered for approval and they must fall within your objects and purposes outlined in your governing documents. We are NOT asking for your mission statement or charitable pur ose. Once your advance funding is approved, if your organization intends to spend money on other items, a written request must be sent to the OLC. Written approval must be issued and received by your organization before proceeds can be spent on new items. S. Lottery trust account Advance funds must be deposited into a lottery trust account and proceeds must be used for approved charitable purposes. G. Unorganized Areas Please indicate if your charitable organization is located in an unorganized area. 7. Declaration A Principal Officer has authority to sign on behalf of your organization, e.g. the President. The signing Principal Officer must be available and knowledgeable to provide additional information or answer questions as required. Questions? C2111-800-381-0098 Ce formuialre est oussi dis{pan L);e eri tionwis. X18 rol 1 ADVANCED FUNDING a N ORGANIZATION HOME BASE AMOUNT REQUESTED GRANT AMOUNT 1 Association of Hospital Volunteers Clarington $ 9,600.00 2 Bethesda Cemetery Clarington $ 25,000.00 3 Bethesda House of Mercy Clarington $ 50,000.00 4 Big Brothers of Clarington Clarington $ 95,000.00 5 Bowmanville Eagles Junior Hockey Association Clarington $ 60,000.00 6 Clarington Concert Band Clarington $ 17,000.00 7 Clarington Girls Hockey Association Clarington $ 10,000.00 8 Clarington Minor Hockey Association Clarington $ 50,000.00 9 Clarington Older Adult Association Clarington $ 80,500.00 10 Clarington Swim Club Inc. Clarington $ 14,887.00 11 Durham East 4H Council Clarington $ 5,000.00 12 Haydon Community Centre Clarington $ 50,000.00 13 Orono Amateur Athletic Association Clarington $ 50,000.00 14 Rotary Club of Bowmanville Clarington $ 50,000.00 15 Solina Community Centre Board Clarington $125,000.00 16 The Visual Arts Centre of Clarington Clarington $ 14,253.00 a N APPLICATION RECEIVED LATE — November 30, 1998 31 Ontario Lung Association Oshawa $ 25,000.00 ORGANIZATION HOME BASE AMOUNT REQUESTED GRANT AMOUNT 17 Alzheimer Society of Durham Oshawa $ 10,000.00 18 Autism Society Ontario Etobicoke $? 19 Big Sisters of Oshawa-Whitby- Clarington Oshawa $ 38,000.00 20 Canadian Cystic Fibrosis Whitby $? 21 Canadian Diabetes Association Oshawa $ 2,370.00 22 Catholic Family Services of Durham Oshawa $ 20,000.00 23 Durham Region Community Care Association Oshawa $ 14,000.00 24 Grandview Children's Centre Oshawa $ 35,000.00 25 Kawartha Child Care Services Peterborough $ 5,000.00 26 Kinark Child and Family Services Don Mills $ 11,119.00 27 Rehabilitation Foundation for the Disabled Operating as Ontario March of Dimes Oshawa $ 7,000.00 28 Saint Elizabeth Health Care Whitby $? 29 The Canadian Red Cross Society Oshawa $ 25,842.00 30 The Community Foundation of Durham Oshawa $180,000.00 APPLICATION RECEIVED LATE — November 30, 1998 31 Ontario Lung Association Oshawa $ 25,000.00 Schedule 4 ADVANCE FUNDING PROGRAM QUESTIONS AND ANSWERS 1. Is the roster that we are to prepare and submit to OLC to incorporate only those charities that our Council recommends receive funding or is it to incorporate all organizations filing applications with the municipality? The municipality has the authority to decide which charities end up on the roster, and how much they will be allocated. Council may choose to include all charities that apply, or only certain groups. At the end of the process, municipal officials must feel satisfied that they have approved a roster that reflects local needs. We have asked that you give first consideration to charities that have been funded in the past through Monte Carlo events. 2. Where can charities apply? To their home base municipality or to any municipality in which they have been licensed over the past three years? We have had charities apply to Richmond Hill that have never run Monte Carlos in our Town but rather in area municipalities. Charities can apply to the municipality in which the charity resides, and also to any municipality which has licensed them to operate games in that municipality in the past. Council can also consider charities that they feel have provided significant services in the community in the past but may not have operated licensed fundraising activities. 3. We are to consider those charities previously licensed for Monte Carlos over all other organizations. What if the previously licensed Monte Carlo charities are not able to demonstrate"local' need and other charities can demonstrate more of a local need? Do we bump the Monte Carlo charities? The guidelines indicate that charities which have held Monte Carlo events in the past are to be given priority consideration by the municipality. The guidelines also indicate that a municipality is to consider a charity's request for funding based on local needs and priorities. The final decision rests with the municipality which may decide to include other charities ahead of Monte Carlo charities. 4. You could potentially have 20 charities apply to have their names placed on the roster. If the OLC is to verify placement, who is ultimately responsible for the list, the respective municipalities or the OLC? The OLC will review the rosters to ensure eligibility of charities, and to ensure consideration was given to Monte Carlo charities. The OLC cannot make any changes to an approved municipal roster. However, should the OLC have any questions about placement, or should it be determined that a charity(s) does not meet the eligibility Advance Funding Program Questions and Answers Revised: August 26,1998 Page 1 lL � requirements, the OLC will notify the municipality which will then make adjustments to the roster as required. 5. How do we determine share for each charity given that priority will be given to those previously licensed for Monte Carlos? Previously licensed Monte Carlo charities do not need to supply anything other than GIN# and a copy of a previous event license. All other charities are required to provide a significant amount of information including how any funds advanced will be used. If it is our job to determine allocation based on local need, how can we do this if we don't have complete packages from all organizations? The municipality is required to determine share for each charity. If the municipality feels it requires more information from a charity(s) in order to conduct a fair assessment, then it is well within their right to as for such information. 6. We have heard that this is in fact a grant and not a loan. Is this correct? If it is a grant, perhaps there will be wider spread interest amongst the charities to apply. The Advance Funding Program is in fact a grant program. 'Charities will not be required to repay the money. 7. Is there a deadline in OLC's mind that they would like applications in by? The sooner that completed rosters and applications are received by the OLC, the sooner they can be reviewed, and the sooner the allocation can be disbursed to charities. Although the program ends on March 31, 1999, it is advisable for municipalities not to wait until the last possible moment. Monte Carlo charities have been without a regular source of revenue since March 31 of this year. Also, if many municipalities wait until the last minute to submit their rosters, sheer volume will result in delays in processing. Municipalities can set their own deadline for receiving the applications from charities, to ensure they have enough time to process them and send us the roster. Some municipalities in fact have taken out advertisements advising charities to have their applications in by a certain date. 8. What is the administrative fee for and what, if anything are other municipalities charging? Municipalities can charge an administrative fee to charities to cover the costs of any additional resources required to fulfill their obligations in this program. This fee should be set on a cost-recovery basis only. This fee is consistent with the fee a municipality can charge a charity to process and issue a charitable gaming license. Advance Funding Program Questions and Answers Revised: August 2G,1998 Page 2 / LZ 9. Who determines eligibility--the respective municipalities or the OLC? All charities may be eligible but do not demonstrate local needs and this can be true of formerly licensed Monte Carlo charities. Do we not submit those applications that we deem ourselves not to be eligible? The municipality will determine eligibility based on local needs. The charities are required to provide the municipality with documentation that indicates they are a bona fide charity. After that, the municipality will decide which charities, including Monte Carlo charities, go on the roster based on need. 10 What about organizations that extend services across the Region and not solely in one municipality (i.e United Way of York Region). How do we deal with an application from this organization? These organizations are bound by the same rules that apply to all other charitable organizations they can apply both in their host municipality, and any other municipality in which they have been licensed for charitable games, or can prove they have provided significant services in the community. In the case of an umbrella group like the United Way, many of its member agencies have held licensed games in the past, and in turn, they may apply to their home municipality as well as to any municipality in which they have held licensed games in the past. 11. How are municipalities handling notification to charities of this program? We are aware of what Newmarket has done. What are other municipalities doing and what deadlines are being established? Newmarket has set the end of September for receipt of applications. Several municipalities, like Newmarket, have gone this route. It is well within the right of a municipality to advertise the program and publicise the deadline for applications to be received. 12. Are all municipalities going forward to their respective Councils for approval to the recommended share of funding for each charity? A completed roster requires municipal approval, be this by Council resolution or appropriate municipal endorsement. As an example, council may authorize senior staff or a council cub-committee to review and approve the roster. 13. What about charities and/or their umbrella groups applying to this or other municipalities? In order to be fair to all charities, shouldn't we be aware of applications being submitted to other municipalities for the same charity? Perhaps there should be a questions on the application asking the charity if they have applied to other municipalities, and if so, where? Advance Funding Program Questions and Answers Revised: August 26,1998 page 3 i � 3 It is the responsibility of the municipality to determine share for each eligible charity placed on the roster. It is well within the right of the municipality, in the interest of fairness to all charities, to request whatever information it requires from a charity in order to make a proper decision on share. 14. Does the OLC want all of the supporting documentation from charities or simply our rosters? As stated in the package sent to you dated June 24, 1998, rosters complete with the required municipal approval, the applications for all charities listed on the roster, and the supporting documents for those applications, are to be submitted to OLC. 15. Will the Province distribute funds once the rosters and applications are approved, or will the municipalities be provided with the monies for distribution? The OLC will distribute the money directly to charities once the rosters and applications have been approved. 16. For those charities previously licensed with the Province for Monte Carlos, will the Province provide us with financial statements, accounts of money raised by the charity in our municipality and how the funds were disbursed within our municipality? It is the Province that receives some or all of this information from charities conducting Monte Carlos - not the municipalities. It is the responsibility of the municipality to determine the share of funds for each charity. In order to make a fair and informed decision, it is well within the right of the municipality ro request whatever supporting documentation from a charity it deems necessary to achieve this. Advance Funding Program Questions and Answers Revised: August 26,1998 Page 4 i � 4 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Monday, January 18, 1999 Date: Res. # CD-4-99 Report #: By-law # ANIMAL SERVICES MONTHLY REPORT Subject: FOR MONTH OF DECEMBER, 1998 It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CD4-99 be received for information; and 2. THAT a copy of Report CD4-99 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. 1. BACKGROUND 1.1 For the information of Council, the table attached to this Report summarizes the activities and revenues pertaining to Animal Services for the month of December, 1998. 4L. rrie, mitted, Reviewed by, M.C.T. Franklin Wu, M.C.I.P., R.P.P. k Chief Administrative Officer MPK*PLB*hj Animal Alliance of Canada Animal Advisory Committee 221 Broadview Avenue Suite 101 Toronto, Ontario M4M 2G3 725 CLERK'S DEPARTMENT ATTACHMENT'" ANIMAL CONTROL SERVICES DIVISION TO REPORT NO. CD. ANIMAL CONTROL MONTHLY REPORT DECEMBER 98 A.ACTIVITIES THIS MONTH YR.TO DATE'98 YR.TO DATE'97 PICKED UP -WILDLIFE 20 105 82 DOGS CATS DOGS CATS DOGS CATS PICKED UP 20 8 224 136 240 183 BROUGHT IN 5 30 95 271 122 223 RETRIEVED BY OWNERS 9 3 147 23 176 18 SOLD TO RESIDENTS 11 26 150 271 159 264 SOLD TO RESEARCH 0 0 0 0 0 0 EUTHANISED 0 3 6 31 14 45 DEAD ON ARRIVAL 5 6 16 82 13 79 QUARANTINE 0 1 1 12 4 4 WRITTEN WARNINGS 10 178 187 P.O.A. TICKETS 6 58 20 CONVICTIONS 0 39 14 CALL-OUTS AFTER HOURS 8 60 47 OVER TIME HOURS 24 180 146 B. REVENUES DOGS &CATS RELEASED 0 0 691.22 205.44 727.60 66.( LICENSES 113.00 0 40179.05 0 35369.25 0 SOLD TO RESEARCH 0 0 0 0 0 SOLD TO RESIDENTS 647.50 574.40 6151.20 4933.08 7381.50 1817.05 REDEEMED 187.50 0 4735.25 10.00 5738.00 SUB TOTAL -� 948. )0 574.40 51756.72 5148.52 49216.35 1883.09 TRAP REVENUE 74.76 328.45 269.67 TOTAL REVENUE 1597.16 57233.69 51369.11 * NOTE: EUTHANISED 3 SICK CATS / CO THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, January 18, 1999 Res. # Report# CD-05-99 By-law# Subject: PARKING ENFORCEMENT REPORT FOR THE MONTH OF DECEMBER, 1998 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1, THAT Report CD-05-99 be received for information; and 2. THAT a copy of Report CD-05-99 be forwarded to the Bowmanville Business Centre for their information. REPORT: The following pertinent statistical information relates to Parking Enforcement activities for the month of December, 1998, and is provided herein for the information of Committee and Council. TICKETS ISSUED THIS MONTH YEAR TO DATE 1998 YEAR TO DATE 1997 By Parking Enforcement 92 4,394 4,026 Officers B Police 29 224 218 _P1 Public Works 0 76 236 _Py Security Officers 20 126 14 REVENUE From Parking Meters $3,323.69 $82,481,42 $90,537.56 From Parkinq Permits 0 $ 2,350.00 $ 2,800.00 Fines $2,609.00 $41,546.00 $42,310.00 TOTAL REVENUE $ 5,932,69 $126,377,42 $135,647.56 Respectfully submitted Reviewed by Patti i-i�Glerk Franklin Wu M.C.I.P., R.P.P. 'cipal Ch ief Administrative Officer 7 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Date: January 18, 1999 Res. # Report #: CD-6-99 By-law # Subject: APPOINTMENT OF LOW-LEVEL RADIOACTIVE WASTE COMMITTEE It is respectfully recommended to Council: 1. THAT Report CD-6-99 be received; 2. THAT Council appoint six individuals to the Low-Level Radioactive Waste Committee; 3. THAT all applicants be advised of Council's decision and thanked for their interest in this matter FORTHWITH; and 4. THAT the by-law attached to Report CD-6-99 as Schedule"A" be passed to authorize the Mayor and Municipal Clerk to execute the Standard Grant or Contribution Agreement on behalf of the Muncipality of Clarington. BACKGROUND At a special Council meeting held on November 23, 1998, Council received a presentation from Peter Brown and David McCauley, Natural Resources Canada regarding the storage of low-level radioactive waste material at the Port Granby site. Following the presentation, the following resolution was passed: "THAT the Chief Administrative Officer and appropriate staff meet with the Ministry of Natural Resources in order to establish a contract for the hiring of a contractor and a contract for establishing a local advisory committee to address the issue of the Port Granby low-level radioactive waste storage and report back to Council." A meeting was held on December 17, 1998 between Dave McCauley, the Chief Administrative Officer and the Municipal Clerk. It was determined that the contractor who will be hired will carry out a study examining options, at a conceptual level, for the development of a long-term storage facility within the municipality. The study will address such issues as facility siting and design, waste volumes and types, and potential land uses. Report CD-6-99 - 2- January 18, 1999 In order to provide direction to the contractor and to assist in the performance of the task by providing public input on the options under review, it has been decided to establish a local advisory committee. In 1996, the Port Granby Monitoring Committee, consisting of six individuals, was reestablished to carry on the work completed by previous community liaison groups. This committee worked well together and it is recommended that the new committee be comprised of six individuals also. Initially, it is suggested that the Committee meet on a weekly basis. An advertisement was placed in the local newspapers on December 30, 1998 and January 6, 1999 advising that applications for positions on the Committee would be received until January 13, 1999. These applications will be distributed to members of Committee at 4:30 p.m., January 13. It is recommended that the Committee be appointed forthwith at the GPA meeting of January 18, with an anticipated date of January 20, 1999 for the first Committee meeting. Natural Resources Canada has indicated that they will participate in the committee meetings, but not lead the process. During the initial meeting, an orientation will be provided by representatives of the Federal Government. According to Natural Resources Canada, it is anticipated that a Request for Proposal will be issued mid-February, with the final report of the Committee being submitted to Council by June 1999. The Municipality's role in this process is administrative, ie, preparation of agendas, setting up of meeting rooms, recording and distribution of minutes, etc. In order to assist with travel and administrative costs associated with this function, the Federal Government will contribute a maximum of$15,000. No per diems or staff time are covered by the Federal Government. A copy of the"Standard Grant or Contribution Agreement" is attached as Schedule"A". It is recommended that the necessary by-law be passed authorizing the Clerk to execute this agreement on behalf of the Municipality. ;Respectfully d Reviewed by atti t:�. 4 T. Franklin Wu, M.C.I.P., R.P.P. �r icipal Chief Ad ministrative Officer Enc 729 Schedule"A" MUNICIPALITY OF CLARINGTON BY-LAW 99- being a by-law to authorize a Standard Grant or Contribution Agreement with Natural_Resources Canada THE CORPORATION OF THE MUNCIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Municipal Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the corporation seal, a Standard Grant or Contribution Agreement with Natural Resources Canada. 2. THAT the Standard Grant or Contribution Agreement attached hereto as Schedule"A" forms part of this by-law. By-law read a first and second time this 25th day of January 1999. By-law read a third time and finally passed this 25th day of January 1999. MAYOR MUNICIPAL CLERK Natural Resources Ressources naturelles STANDARD GRANT ACCORD STANDARD DE SUBVENTIO' Canada Canada OR CONTRIBUTION AGREEMENT OU DE CONTRIBUTION Name of Recipient - Nom du beneficiaire GRANT Appendix Municipality of Clarington SllHVENTEON :F7 CONTRIBUTION :a Appendice Address of Recipient - Adresse du beneficiatre 40 Temperance Street Bowmanville, Ontario U C 3A6 Maximum Amount in Canadian Currency $15 000 Montant maximum en dollars canadiens Effective Date and Duration of the Agreement Date d'entree en vigueur et duree de I'Accord 01January 1, 1999 - June 30, 1999 Purpose of Grant or Contribution (Describe activity being funded and explain how the activity relates to NRCan objectives) Objet de la Subvention ou de la contribution (D6crire Pactivite financee et expliquer comment carte activity peut contribuer aux objectifs de RNCan) To contribute toward the cost of representatives of the Municipality of Clarington participating in discussions with Natural Resources Canada on the development of a locally-proposed option(s) for managing local historic wastes . Eligible Costs (The reimbursable PST/GST costs must be net of any tax rebate) Coots admissibles (Les coots remboursables de la TVPITPS doivent titre nets de tout cr6dit de taxe) Eligible costs include travel and administrative costs to a maximum of $15,000. Payment Schedule (Include annual payment schedule and, where applicable,holdback percentage or amount and conditions for release of holdback) Ventilation des versements (Inc/ure une ventilation des versements annuals at/e cas Bchcrant,le pourcentage ou montant de la retenue at les conditions pour son re/9chement) Following receipt of a claim, acceptable to the Minister, for payment of eligible costs paid by the Proponent, accompanied by copies of invoices , vouchers and any other documents that the Minister may require, Canada shall pay its contribution towards the eligible costs of the project. The Proponent shall submit claims for payment at least on a quarterly basis and not more frequent than on a monthly basis. The Recipient is requested to submit a financial statement (including revenues and expenditures) on the following dates: Le bencftciaire doit soumettre un rapport financier (incluant les revenus at les dispenses) aux dates suivantes: Final statement of expenditures is required no later than July 31, 1999 . Miscellaneous Provisions(Where applicable,include specific provisions relating to official languages,repayable contribution policy, acknowledgement of Modalites diverses financial support and government decreed economical or political sanctions) (Le cas dchdant, inc lure les dispositions A/'dgard des/angues official/es, de/a politique sur/e remboursement de/'aide financidrt, de/a reconnaissance de/'aide financiAre, at des sanctions Economiques ou politiques dEcrcrtdes par/e gouvemement) Invoices are to be submitted to: Brenda O'Connell, Administrative Officer Energy Resources Branch Natural Resources Canada 580 Booth Street, Ottawa, Ontario, K1A OE4 Acknowledgement and Signatures- Reconnaissance et signatures The recipient hereby acknowledges having read the above terms and Le bBndficiaire reconnait avoir lu les modalitds stipulAes ci-dessus at A 1'endos conditions and those contained in the back of this Agreement or in de cot Accord ou dens taus les autres appendices 9 cot Accord,at les accept( any appendix to this Agreement,and accepts all of these terms and comma faisant partie de cot Accord. conditions as part of this Agreement. Signed on behalf of Recipient- Signataire du beneficiaire Signed on behalf of NRCan-Signataire de RNCan Mayor _2� �oK D.W H&LAW Title of Authorized Officer-Titre de ]'agent mandate Date Title of Authorized Qfificer-Titre de I'agent mandatB Date Municipal Clerk DG, Energy Resources Branch COPY 1 and 2 Return to NRCan COPY 3 Recipient COPIES 1 et 2 Retourner A NRCan COME 3 Bdn6ficiaire RES-957 195.0 1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE,AND ADMINISTRATION COMMITTEE File# Date: MONDAY, JANUARY 18, 1998 Res.# Report#: TR-3-99 File#: By-Law# Subject: REPLACEMENT OF EXISTING TELEPHONE AND VOICE MAIL SYSTEMS Recommendations: It is respectfully recommended that the General Purpose! and Administration Committee' recommend to Council the following: 1. THAT Report TR-3-99 be received; 2. THAT a contract to lease for a three (3) year term from Bell Canada, the Mitel EL Telephone System with Mitel Mail and new digital sets for a total approximate monthly amount of $1,679.95, plus' G.S.T. (Lease Agreement, Option 4) be approved,' 3. THAT the Municipality of Clarington authorize Bell Canada to switch the telephone' lines at the Municipal Administrative Centre and other applicable off site locations, to Centrex lines; 4. THAT the required funds be provided for in the respective current yearn Unclassified Administration Leases, Account#7007-00000-0520; 5. THAT Purchasing By-law #94-129, Paragraph 6, Item 6.01, be waived for this transaction; and 6. THAT the attached By-law (Schedule "A') authorizing the Mayor and Clerk to execute the agreement be approved, FORTHWITH'. BACKGROUND AND COMMENT: The current Mitel telephone system was acquired in 1986, with a partial upgrade, which included voice mail, taking place in .January 1995. This represents an approximate total investment of$119,000.00. This acquisition was through:a pre-paid lease contract at the single payment option. Consequently, we do not own the equipment. Upon expiry of the agreement, which is August; 2001, we have the option to exercise the buy-out option 8 U1 TR-3-99 Page 2 at 15% of the original purchase price. A current buy-out price has been provided by Bell Canada in the amount $13,030.65, plus taxes. Should we choose not to buy-out the equipment, we can continue under the present agreement paying maintenance charges only. However, at that point, Bell Canada will no longer guarantee availability of parts. The existing telephone system is no longer able to adequately handle the telecommunication needs of the Municipality. The telephone handsets are obsolete, making it difficult to obtain parts and to add sets when necessary. In addition, the handsets are not user friendly, thereby making it difficult and inefficient for staff to redirect calls, call forward, etc. It is also operating at near capacity making it difficult to add additional lines. It is therefore recommended by the Purchasing Manager and Bell Canada that the option to purchase the existing system not be exercised (Option 1). Bell Canada have advised that, because of our recent upgrade, the existing telephone equipment is year 2000 compliant. However, our voice mail system is not. While the voice mail system is not utilized within all Departments, some exceptions have been made where by it is used in cases where there may not always be staff available to take telephone calls, i.e.: Animal Control. In addition, the voice mail provides the public with an automated greeting after business hours, which gives them details about office hours, emergency telephone numbers etc. There has also been a general mailbox established which allows the public to leave messages after business hours. For the information of Council, in order to immediately address a concern with respect to the main switchboard being busy and telephone calls not being immediately answered, the existing voice mail auto attendant will be re-programmed. This adjustment will provide callers with an automated greeting if their call is not answered within four(4) rings and provide them with the opportunity to leave a message. 8 u 2 TR-3-99 Page 3 Should Council wish to continue under the existing pre-paid lease agreement for the telephone system until expiry in August 2001, and replace the voice mail system only, this can be done at a cost of$17,800.00, plus taxes and installation (Option 2). The price quoted by Bell Canada to replace the existing system, with anew and more efficient system, including voice mail and approximately 100 hand sets, is approximately $60,670.00 (outright purchase), plus G.S.T. Note, the price quoted is stated as approximate as it will be dependent upon the specific model of handset required for each individual user. The quotation includes free installation of the voice mail, a two year free warranty, 30% discount on new equipment, and leasing at prime rate, if accepted by the end of January (Option 3). The outright purchase is beneficial in that interest charges are avoided, therefore the total cost shown over the three year term is less. Note, a pre- paid lease agreement (single payment option) is no longer available. In conjunction with the Purchasing Manager, Bell Canada representatives have spent a great deal of time meeting with staff and Department Heads to discuss their telecommunication needs. It is mutually agreed that the system proposed will adequately meets all needs. Alternatively, Council may wish to lease the equipment on a monthly basis, however, this will increase the total cost from approximately $60,670.00 to $66,526.00 (Option 4). Based on the attractive low interest rate offered, it would be in the Municipality's best financial interest to lease the equipment, rather than purchase outright. This option also provides the flexibility of not exercising the buy-out option and returning or upgrading the equipment at the end of the lease. With respect to the actual telephone lines, Bell Canada have proposed that the Municipality switch from the regular Business tines to Centrex Lines. Centrex lines have only recently become affordable for our application. Centrex lines provide such features as call transfer between offices and other Municipal buildings, and call line 803 TR-3-99 Page 4 identification etc., which will provide greater functionality to users and decrease the existing monthly line and off premise extension charges. For the information of Council, the existing business lines have become very costly with respect to the number of off premise extensions currently in place and/or required for the future. The off premise extension allows users to call, and transfer a call to an outside facility by simply dialing an extension, rather than asking the caller to hang up and call another number. The current cost of our business lines is $3,770.00 per month, plus an additional $1,690.00 per month for off premise extensions. The cost of an off premise extension is based on the mileage to the location from the main PBX located at 40 Temperance Street. The monthly cost to convert our existing lines to Centrex lines, based on a five (5) year contract is $3,470.00 per month, which equates to a monthly savings of$300.00 per month or$3,600.00 per year. Note, there is no service charge or installation charge to convert the lines. In realistic terms, the existing number of off premise extensions is not adequate, specifically with respect to the Courtice Community Complex. Therefore, if the cost of adding two (2) additional lines is included in the equation the annual savings increases to $18,000.00 per year. The attached table, marked schedule "B" summarizes the options and savings available. Although there are other firms that may be able to provide similar telephone equipment to the Municipality, it is recommended that the Purchasing By-Law#94-129, Paragraph 6, Item 6.01, be waived for this particular transaction. It is staff's opinion that Bell Canada is in the best position to offer both equipment and services to the Municipality. This arrangement avoids any potential conflict with respect to equipment failure in dealing with two separate vendors for equipment and line service. In addition, Bell Canada are most familiar with the operation and needs of the Municipality. 8 u4 TR-3-99 Page 5 Based on the pricing submitted, it is recommended that the existing telephone system, voice mail (Option 4) and business lines be replaced as identified in this report. Respectf submitted, Reviewed by e arano M.BSc.,AMCT., Franklin Wu, M.C.I.P., R.P.P. Treasurer Chief Administrative Officer MM*LB*lm 805 SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW#99- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Bell Canada. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 2. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Bell Canada and said Corporation with respect to the lease of the Mitel EL Telephone System with Mitel Mail. 2. THAT this agreement attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of January, 1999. By-law read a third time and finally passed this day of January, 1999. Mayor Clerk � UG SCHEDULE"B"-OPTION SUMMARY Year 1 Year 2 Year 3 Total 3 year Budget Budget Budget Budget Option !m act lm act Impact Impact Buy-out Existing Mitel SX200 telephone system $13,030,65 Purchase New Mitel Voice Mail $17,800.00 (existing not Year 2000 compliant) TOTAL COST $30,$30.65 Not Recommended Less potential first year savings for Centrex Lines $16,000,00 ' TOTAL BUDGET IMPACT $14,830.65 Installation,GST Extra Option 2 Continue under current Plan for existing Mitel SX200 telephone system—do not buy out or purchase new phone system until contract expiry-August 2001. Purchase New Mitel Voice Mail Not (existing not Year 2000 compliant) Recommended TOTAL COST $17,800.00 Less potential first year savings for Cintrex Line $161000,00 TOTAL BUDGET IMPACT $1,800.00 Installation,GST Extra Option 3—Outfight Purchase—do not own Two years free warranty Purchase new Mitel—EL Telephone System c/w Mitel Voice Mail and new Digital Sets—Single Payment Plan TOTAL COST $60,670.00 'Nil Nil Less potential first year savings for Centrex Line $16,000,00 $16,000.00 $16,000.00 TOTAL BUDGET IMPACT $44,670.00 $16,000.00 $16 000.00 $12,670,00 GST Extra Option 4—Three year lease Monthly lease new Mitel EL Telephone System ctw Mitel Voice Mail and new Digital Sets $1,679.95/month x 36 months $60,478.20 10%buy-out $6,047.80 TOTAL COST $66,526.00 1999 BUDGET IMPACT i«year lease$1,679.95/month x 12 months $20,159.40 $20,159.40 $20,159.40 Less potential first year savings for Centrex Lines $16,000.00 $16,000.00 $16,000.00 BUY-OUT $ 6,047.80 TOTAL BUDGET IMPACT 1=4,=l 59.40 $4,159.40 $10,207,20 $18,526.00 GST Extra Note: Maintenance charges for both Option 2 and 3 will commence in Year 3 in the amount of $3,896.64/year. Option 4 Buy-out of$6,047,80 would be applied at end of Year 3. U 7 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON �FX REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date,: JANUARY 18, 1999 Res.# By-Law# Report#: I FE)-1-9 File#: -x:12.6 Subject: MONTHLY FIRE REPORT DECEMBER, 1998 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report FD-1-99 be received for information. 1- BACKGROUND 1.1 Our report covers the month of December, 1998. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 171 calls in December and recorded total fire loss at $222,100.00. A breakdown of the calls responded to follows. Continued..... crGi E4 AEU 961 ";nPea ara YCs Y tMS IS PAM DQ AECYCMD—ER FD-1-99 - 2 - MONTH YEAR MONTH YEAR ENDING TO ENDING T CLASSIFICATION DEC-/98 DATE DEC./97 DATE 1993 1997 PROPERTY FIRES (Includes structure, chimney,vehicle, miscellaneous 15 251 26 300 e.g.furniture, clothing, etc.) UNAUTHORIZED BURNING 8 102 -- 95 (Burning complaints) FALSE FIRE CALLS (Includes alarm activations-accidental/malicious, 20 286 14 284 human-perceived emergencies/check calls e.g. investigate unknown odour) PUBLIC HAZARD CALLS (Includes propane/natural gas leaks, fuel/chemical 34 222 9 161 spills, power lines down/arcing,C.O. leaks,etc.) RESCUE CALLS (Includes vehicle extrication/accidents, 29 297 23 307 commercial/industrial accidents,home/residential accidents,water/ice rescue) MEDICAL ASSIST CALLS (Includes assist to ambulance personnel with 54 605 54 629 respiratory and resuscitation emergencies) MISCELLANEOUS CALLS (Includes assist to other agencies,other public 11 90 7 109 service, etc.) TOTAL CALLS 171 1,853 133 1,885 TOTAL FIRE LOSS $222,100 $1,112,300 $106,900 $1,623,854 NUMBER OF ALARMS BY STATION T. #1 ST. #2 ST. #3 ST. #4 ST. #5 TOTAL 74 20 12 56 9 171 Continued.... FD-1-99 - 3 - 2. REPORT 2.1 Firefighter training was constant during the year. All firefighters were re-certified in First Aid, C.P.R. and water rescue requirements. 2.2 The full time complement have completed Component 2 and are working on Component 3 of the firefighters' curriculum towards Provincial Certification. 2.3 As you are aware, the defibrillators are in service and we had approximately 11 defibrillation occurrences during the year. All firefighters will complete defibrillator recertification in 1999. 2.4 Our part-time firefighters have almost completed Component 1 of the firefighters' curriculum toward Provincial Certification. Also, the part-time complement participated in two bunker training sessions with live burns. Councillor Schell attended at one of these sessions and learned first hand live experience in the bunker. 2.5 The department has done some training with the use of a thermal imaging camera and may try and purchase one in 1999. 2.6 Phase 1 of the Alarmed for Life Program was completed in 1998. The majority of people feel the most safe from fire, in their home. In fact, over 80% of all fire deaths occur in residential occupancies as was evidenced by Clarington's tragic fire death on Carlisle Street. This is why we feel that the Alarmed for Life Program is one of our most important fire prevention programs. It is a cost effective way to reach our highest risk occupancy, the home. We have received many favourable comments from the public regarding the Alarmed for Life 'Program including that this type of program should be expanded. Our findings in the Alarmed for Life Program are as follows; 1 .) A total of 927 homes were visited. 2.) 86% of smoke alarms tested worked. 3.) 30% of all households have home escape plans. 4.) 9% of smoke alarms were over 10 years old. (Smoke alarms should be replaced after 10 years.) 5.) 7% of all households did not wish to participate. 6.) 141 batteries were donated. 7.) 58 smoke alarms were donated. We will be continuing the Alarmed for Life Program in the spring, once the weather gets better. Continued..... � u3 FD-1-99 - 4 - 2.7 Hiring of four dispatchers was completed in November for a start date of January 1 , 1999. Training began on that date, which is the first phase in bringing the Courtice Station to twenty-four hour coverage. 2.8 We look forward to 1999 and the opportunity to introduce the twenty-four hour coverage in Courtice. 3. RECOMMENDATIONS 3.1 It is respectfully recommended that report FD-1-99 be received for information. Respectfully submitted, Reviewed by Michael G. Creig on, AMCT(A), CMM11 Franklin Wu, Fire Chief. Chief Administrative Officer /sr 904 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: File# GENERAL PURPOSE AND ADMINISTRATION COMMITR E# Date: JANUARF�'' 18, 1999 By-Law# Report#: i e# Subject: FD 2 - 99 10.12.6 ADDENDUM TO REPORT FD-8-98 Recommendations; It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following;: 1.) THAT report FD-2-99 Addendum to Report FD-8-98be received; 2.] THAT the Rural House Property Address Identification program be implemented in the spring of 1999; and 2.) THAT the cost related to the program be recovered from the residents directly involved in the program. Background: On June 15,1998 Report FD-8-98 was presented to the General Purpose and Administration Committee for consideration. Concerns were raised with the manner of paying for the rural numbering program. Committee members had received calls from the public stating varying opinions'on the manner of payment from user pay to Municipality pay and even a recommendation for a joint venture. Committee recommended tabling the report until public input could be obtained. To this.end a notice, inviting public comment, was placed in the local newspapers and the tax statements. The public were given until November 30,1998 to respond to the notice. NE apEtEO 4Ptig + FN gECVCiE 9.66 pqi om gEMuo PAnER FD-2-99 - 2 - We have received eight responses to the ads and of those only one was opposed to the numbering. The other responses were in support and saw it as a safety issue. Of the responses, six recommended the Municipality pay and a seventh recommended that numbers be required everywhere in the Municipality, not just in the rural areas, and the manner of payment be consistent throughout the Municipality. Staff has reviewed the options related to installation of the signs in the rural area. We have agreed that the best way to deal with the issue would be to have the preparation and installation of the signs contracted out under the direction of the public works department, after an appropriate Request for Proposals. The inclusion of a private sector participant could possibly affect the signs not being placed in the best location. It is imperative that these signs be installed as follows: 1.) In a location that is the best for visibility. 2.) In a location where they will not be a hindrance to or damaged by the snowplow. Comments: Based on the lack of response to the ads, and the fact that, of those received, the majority was in favor of the installation of the numbers, staff stands by the intent of the initial report that the installation of the signs would be a safety issue. It would improve the ability of all emergency services, and others, to identify a specific property in any conditions. After discussions with Ron Baker of the public works department it was determined that the cost for the program will be in the area of$25.00 to $30.00 per household. The exact costs will not be determined until a Request for Proposals has been received, however it is anticipated the estimated cost proposed in this report will be fairly accurate. The costs for the program should be recovered, as recommended in the initial report, by billing the affected residents or placing the costs on the tax bill for those who fail to pay the invoice. Recommendations.- 1.) It is respectfully recommended that the Rural House Property Address Identification Program be implemented in the spring of 1999; 9 u 6 FD-2-99 - 3 - 2.) THAT report FD-2-99 Addendum to Report FD-8-98be received; and 3.) THAT the cost related to the program be recovered from the residents directly involved in the program as proposed in the initial report. Respectfully submitted, Reviewed by Michael G. Creighton, AMCT(A), CMM 11 Franklin Wu, Fire Chief Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMIT`jfgF Date: JANUARY 18, 1.999 Res. # By-Law# Report#: _ Fli- Pe#: 12.6 Subject: EMERGENCY PLANNING UPDATE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1.) THAT Report FD-3-99 be received for information. Comments The intent of this report is to update Committee on the status of the emergency planning process within the Municipality of Clarington. This report will address the status of the Municipality's emergency plan, the Municipal Operations Centre, the CANATEX '99 exercise, the issues of Public Alerting as well as proposed training for Municipal staff. Municipal Emergency Plan The Municipality's emergency plan was in the process of being updated in preparation for the CANATEX '98 exercise, which was to be conducted in April of 1998. This exercise was postponed due to'various reasons, not the least of which was the ice storm last winter. This storm brought some concerns to light, that had to be addressed prior to any major i exercise being conducted. At the time the exercise was still being planned for, the Municipality's emergency plan was in the process of being updated by a consultant, Jim Bruce. Mr. Bruce had been hired by Ontario Hydro to work with the local Municipalities to review plans and ensure they were in agreement iri vet �ii[cvcp4 nnPEP ttil5 6 PpWfEUUNREtYUILUPrtPPR Fd-3-99 -2- with the new Provincial Emergency Plan [PNEP]. When the exercise was postponed, the contract for the consultant was ended and the work ceased. The plan had been completed to the point where it could function as a draft plan and this was shown with the need to activate the Municipal Operations Centre for the minor accident at Darlington Nuclear Generating Station last April. The plan continues to be reviewed by staff and will be completed and brought to Council for approval once it has been exercised and a final draft prepared. Municipal Operations Centre (MOC) The MOC is completed and ready for use if required. The centre was approximately 80% complete in April when the Darlington issue required its activation. The staff noted some minor requirements in the centre and these were addressed in large part during completion. There will be training conducted for those who will be required to operate the centre in any emergency prior to the CANATEX exercise, proposed for April of 1999. The training will be conducted by staff and hopefully, the consultant who may be provided by Ontario Hydro. CANATEX '99 The Province and Ontario Hydro are hoping to conduct an exercise to test the Provincial, Regional and Municipal plans as well as those of Ontario Hydro. This exercise will be referred to as CANATEX '99 and is proposed for April 27, 28 and 29, 1999. Municipal staff will be required to participate, at a yet to be determined level, for part of the 3 day exercise, the final details are still being prepared and Council will be made aware once they are in place. Public Alerting The issue of public alerting is one that still remains to be resolved. Dr.Young, the Assistant Deputy Minister responsible for Emergency Measures Ontario, convened a meeting with the interested parties. Requirements for alerting and how best to address the concerns of the various parties, those being the Region of Durham and it's member Municipalities, the City of Toronto, Ontario Hydro and Emergency Measurers Ontario, were discussed. At the initial meeting of May 26,1998 several concerns were raised. As a result, staff of Emergency Measures Ontario and Ontario Hydro, along with representation from the Region and the City of Toronto, met to see if some common ground could be reached. yu9 Fd-3-99 -3- A follow up meeting was convened on December 15, 1998 to discuss the findings of the working group. It was obvious from the meeting, which was attended by the Municipality's Chief Administrative Officer and Fire Chief, that there was still no mutually agreed to resolution to the concerns. The main disagreement involves the public alerting area, i.e. 3 kilometers versus 10 kilometers. Dr. Young suggested that 3 options' would be reviewed by staff of Emergency Measures Ontario and Ontario Hydro to decide on the practicality of the options as well as the related costs. Once this information is available, a'subsequent meeting will be held to provide the interested parties with the information and future' discussion. Dr. Young made it quite clear that the final decision regarding the options related to public alerting, would be made by Cabinet once the pertinent information has been made available to them. Training Staff has met with representatives from the emergency measures division of Ontario Hydro with the intent of obtaining consulting assistance to complete our review of the Municipality's Emergency Plan. Also, to conduct staff training in time for the proposed CANATEX '99 exercise. This training will involve information sessions as well as some practical training, which will take place at the MOC. If the consultant is not available, the training will be conducted by staff, to ensure readiness for CANATEX '99. Mr.Haynes suggested that, if a consultant were to be provided, it would be sometime in early February, in order to provide adequate time to finish the plan and conduct some training.;A decision on this request, as well as a request for financial assistance towards the construction of the Municipal Operations Centre, was pending at the time the report was written. FD-3-99 - 4 - Recommendations: It is respectfully recommended that report FD-3-99 be received for information. Respectfully submitted, Reviewed by, J Michael G. Crbighton, AMCT(A), CMM 11 Franklin Wu, Fire Chief. Chief Administrative Officer I � 1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: January 18, 1999 Res. # By-Law # Report#:_ 99-- File#: Subject: CANADA WORLD YOUTH EXCHANGE PROGRAM - RUSSIA /ONTARIO 1998 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CS-01-99 be received for information: 1.0 BACKGROUND 1.1 This review will provide Members of Council with up-to-date information regarding the Community Service Department's involvement and experience during the time frame which the Canada World Youth Exchange Program participated in a work placement project from October 7 to December 11, 1998. 1.2 The participants of the Russia/Ontario 1998 Exchange program arrived in the Municipality of Clarington on October 7, 1998. The Group of 16 participants along with their program supervisors gathered at St. Paul's United Church where their Host Families and Work Placement Supervisors greeted them during a Welcoming Reception. 2.0 MUNICIPALITY OF CLARINGTON HOST EXPERIENCE 2.1 The Community Services Department with the assistance of our Marketing and Tourism Department organized a half-day tour to introduce participants to the Municipality and provide an orientation of a number of significant sites while participants were settling into their new surroundings. ../2 oEFwD , .<<E U U LNlS 5 PWMFDDN HCCYCLLD PACED rl 1i I REPORT CS-01-99 - 2 - JANUARY 18, 1999 'I I `I 2.2 Staff greeted the participants at St. Paul's United Church and presented each participant 3 with a municipal T-shirt, hat, lapel pin and booklet. The half-day tour included a very informative session at the Ken Hooper Memorial Fire Hall, the Darlington Nuclear Generating Station and the Bowmanville Zoo, then returned back to the church for lunch and preparation for their afternoon activities which included a scavenger hunt to familiarise everyone with the surroundings within the Bowmanville business area. 3.0 WORK PROJECTS 3.1 The Community Services Department provided a work placement experience for four (4) participants. The two Canadian students were Robert Brunneau from Kapuskasing where he recently graduated from Cite Des Jeunes High School and Catherine Bisson from the Niagara Region who graduated from High School and is employed by a Touring Company in Ottawa. The Russian participants were Mikhail Shipov (Misha) from Dzerjinksi and lives in Nizhny-Novgorod studying 2"d year law at the Commercial Institute and Yevgeny , Fedeyev (Eugene) who resides in Nizhuy-Novgorod and is in his 2°d year at the Commercial Institute. Participants attended a half-hour session on October 8' to review their Work Placement Job Description (Attachment #1), location of their placement and hours of work throughout the project. 3.2 To provide the participants with exposure and experience with the municipality and the facilities, participants worked in pairs (one Russion and one Canadian) at the Rickard Recreation Complex, Clarington Fitness Centre and the Courtice Community Complex. 3.3 During the time frame from October 8 to December 11, 1998, participants attended the work place on Wednesdays, Thursdays and Fridays from 8:30 a.m. to 4:30 p.m. The Community Services Department involved them in all aspects of the day-to-day operations of Community Services (Attachment #2). ..../3 Vu2 REPORT CS-01-99 - 3 - JANUARY 18, 1999 4.0 CONCLUSION 4.1 The Canada World Youth Exchange Program and the Community Services Department gained experience and understanding of cultural differences, development of work place skills and the bonding of friendships. 4.2 The program was very successful due to the willing assistance of all municipal employees, in particular the Marketing and Tourism Officer, the community businesses, community organizations and all the host families. 4.3 The Canada World Youth Exchange participants provided a farewell gathering involving all participants of the exchange program, host families and friends, and work placement supervisors. This gathering took place at the Rickard Recreation Complex where the group entertained their guests and bid an emotional farewell. 4.4 The Department is very pleased with the opportunity provided and the accomplishments of the program participants and would welcome participating in such a program in the future. Respectfully submitted, Reviewed by, . Caruana, Director Franklin Wu, M.C.I.P., R.P.P. mmunity Services Department Chief Administrative Officer JPC:CG:pg Attachments U63 j i ,I ATTACHMENT #1 TO REPORT CS-01-99 j MUNICIPALITY OF CLARINGTON JOB DESCRIPTION: YOUTH EXCHANGE PROGRAM PLACEMENT DATE OF DESCRIPTION: OCTOBER 6-DECEMBER 15(21 HRS.)3 DAYS /WEEK JOB DESCRIPTION NUMBER: DEPARTMENT: COMMUNITY SERVICES DEPARTMENT DMSION: SUMMARY OF DUTIES: Through the Manager of Aquatic Facilities and the Manager of Arenas,participants will experience through Hands-on work,the management and recreation programming in Municipal facilities. 'I i RESPONSIBILITY: 1.Assist with the co-ordination and/or supply all components of special event programs including planning, organizing,budgeting,staffing,operation and evaluation tasks. 2.Assist with supervision of part-time staff and volunteers associated with special event programs,including training,hiring,and interviewing. 3.Prepare a users guide for permitting of Municipal Aquatic Facilities and Arenas. 4.Assist with the promotion,marketing,advertising and registration process for special events and Aquatic programs. 5.Administrative duties as they relate to the department including filing,report writing and attending staff meetings. 6.Other duties as assigned/requested. QUALIFICATIONS: Participant with the Canada World Youth Russia-Ontario Program, 1998. SALARY GRADE: $NIL/WEEK POSITION ESTABLISHED BY BY-LAW# Uu4 ATTACHMENT #2 TO REPORT CS-01-99 CANADA WORLD YOUTH EXCHANGE PROGRAM - RUSSIA/ONTARIO WORK PLACEMENT OVERVIEW Over the twenty-six day period of the work placement program the Community Services set up daily work agendas to guide each participant through a normal workday. Work placements commenced at 8:30 a.m. and concluded at 4:30 p.m. The following is an overview of areas which the participants experienced: 1. Overview of how the Department operates. 2. Tour and orientation of each facility. 3. Handout of the history of the Municipality of Clarington followed up with an overview assignment. 4. Study of the public pools regulations and the department's policies and procedures. 5. Maintenance and operations of facilities. 6. Inventory and identification logging of equipment. 7. Assistance with compiling maintenance plan. 8. Computer inputting (facility rentals and programs). 9. Orientation and participation with daily cashier/receptionist duties/customer relations. 10. Shadow guarding and instructing. 11. Community guide analysis. 12. Preparation and distribution of promotional materials for programs. 13. Learning experience through participation in fitness programs. At 4:00 p.m. each day all participants followed up with a daily evaluation of the days learning experience to assist in re-adjusting the daily work agenda format to meet the needs of the exchange program. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 111 ru�M1 2 IS X REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: Res. # January 18, 1999 By-Law# Report#:— 2=99-- File#: Subject: AQUATIC PROGRAM STATISTICS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CS-02-99 be received for information: i 1.0 BACKGROUND II 1.1 This report will provide ,members of Council with an overview of 1998 Aquatic program Statistics at all four aquatic facilities. 2.0 CLARINGTON FITNESS CENTRE 2.1 As reported last spring, the Clarington Fitness Centre has shown an expected decrease in swimming registration over the past year. This is due to the Courtice Community Complex opening however staff has noted a "levelling" of this decrease due to alternative and more aggressive programming which complements both facilities (Attachment#1, Figure 1.1). 3.0 COURTICE COMMUNITY COMPLEX 3.1 Since opening in September 1997, the Courtice Community Complex statistics indicate an increase of approximately 39% from fall 1997 to fall 1998 (Attachment #1, Figure 1.2). ../2 oEaRRE .,E 1 U b o TN6 PRW EN RECYCLED GAPER i i REPORT CS-02-99 - 2 - JANUARY 18, 1999 I "I 4.0 NEWCASTLE LIONS POOL AND ORONO PARK POOL 4.1 Newcastle Lions pool statistics indicate a slight decrease in summer program registrations ?i of 3% (Attachment #2, Figure 2.2), however there was an increase in the number of public swim users. From summer 1997 to summer 1998 there was an increase of 11%. As well, I revenue increased by 12%. 4.2 The Orono Park Pool showed a decrease in swim registration of 35% (Attachment #2, Figure 2.1 & 2.2). However, according to user statistics from public swims there was an increase of 18% in public swim attendance. As well, overall revenue increased by 13%. 5.0 MEMBERSHIPS 5.1 The Courtice Community Complex and the Clarington Fitness Centre continue to offer the residents with various types of memberships for adults, youth, seniors and families. 5.2 The rates and fees structure, along with program opportunities allows all residents the ability to participate in a variety of leisure activities, which is available to all income. brackets. 5.3 Statistics show the need to provide a variety of leisure activities to preserve an active, lifestyle in the community (Attachment #3, Figure 3.1 & 3.2). 6.0 SCHOOL BOARD PROGRAM 6.1 Since September of 1997, staff developed a customized program for schools within Clarington and promoted these programs to be implemented into the school's curriculum. Participation in the Municipality of Clarington School Board program has increased from 731 during the 1996-97 year to over 1,500 during the 1997-98 year. Since September of i 1998 385 students have participated in this program. These numbers reflect community interest and a need for alternative programming during school hours. 6.2 The school programs we offer target members of the community we would not normally reach through our municipal programs, perhaps due to shift work or irregular schedules 4 not allowing them to attend evening and weekend classes. Also, with other activities such as hockey, skiing and skating becoming a priority especially in winter, children are still exposed to a safe lifestyle'through water safety instruction. These students often continue to participate in the Municipality of Clarington's Advanced Leadership Programs which are not offered through the school programs. ..../3 lUu1 REPORT CS-02-99 - 3 - JANUARY 18, 1999 7.0 CONCLUSION 7.1 It may be assumed that aquatic program registration will continue to increase at the Courtice Community Complex due to continued growth in the area. Staff will monitor this trend in order to meet the needs of the community. 7.2 The Clarington Fitness Centre has shown a decrease in aquatic registration and swim admissions as a direct result of the Courtice Community Complex opening. However, this fall the decrease was significantly less. Staff is confident that by fall of 1999, through more aggressive programming techniques, this effect will be insignificant. Staff will monitor the situation and continue to offer programs to minimize the effect (Attachment #4). 7.3 Although some aquatic venues show an overall decrease in Summer Aquatic Programming, statistics indicate overall program registrations increased by 33%. 7.4 Both the Orono Park Pool and the Newcastle Lions Pools saw an increase in both public swim attendance and revenue. Respectfully submitted, Reviewed by, Jo aruana, irector Franklin Wu, M.C.I.P., R.P.P. Co ` unity Services Department Chief Administrative Officer JPC:CG:pg Attachments IbU6 f ;I Attachment i MUNICIPALITY OF CLARINGTON Department of Community Services AQUATIC PROGRAMMING STATISTICS Figure 1.' <. . USER GROUP WINTER SPRING SUMMER FALL 1997 1998 1997 1998 1997 1998 1997 1998 YOUTH 392 272 701 502 204 162 641 547 PRIVATE 11 4 7 4 4 2 4 SEMI-PRIVATE 24 18 49 32 0 2 30 1F ADULT 122 112 139 124 24 23 137 is" , .70TTA 549 406 896 662 232 189 812 71f Figure l.i 00URT-ICE :COi�Il4UNI: ;::..: ..: :::.:;:,;;;:.:;::.:>::.::>::....;;::,:.;;;:.;;;:.;;:.;:.:;.;:.;;: .;. TX..COMP.ELE ... . ... USER GROUP WINTER SPRING SUMMER FALL 1997 1998 1997 1998 1997 1998 1997 199" YOUTH N/A 566 N/A 816 N/A 245 642 80� PRIVATE N/A 10 N/A 5 N/A 2 4 SEMI-PRIVATE N/A 6 N/A 22 N/A 15 14 3., ADULT N/A 32 N/A 50 N/A 8 47 13" TE]TAL N/A 614 N/A 873 N/A 270 707 98, 1 Uu9 Attachment #� MUNICIPALITY OF CLARINGTON Department of Community Services AQUATIC PROGRAMMING STATISTICS Summer Outdoor Pools 1997/1998 Figure 2 .1 >::>r»::::::>::::>::::>: .Q ALE , Tt3NS . ?t3QL a ROl�it?.:3 AR P40 s >::>::>?:<:. .:.;' 98 9 >7 YOUTH 187 179 141 107 PRIVATE 4 2 0 0 SEMI-PRIVATE 2 7 4 0 ADULT N/A N/A N/A N/A ' QS`» >: 19 3 18 8 14 5 107 'A MUNICIPALITY OF CLARINGTON Department of Community Services SUMMER USER STATISTICS '- OUTDOOR POOLS Figure 2 . ITS. vNE:. .................... TtY R( T33T. : .2937 299 8 ..:.1997 . 1998 ! I g7„ : . NEWCASTLE LIONS POOL 150 139 2398 2654 1509 1774 ORONO PARK POOL 181 -282 2173 2415 1065 1492 _':;:>.;:: 3 31 4 21 4 5 71 5 0 6 9 2 5 7 4 3266 3Ui0 Attachment #3 COURTICE COMMUNITY COMPLEX j MEMBERSHIP STATISTICS I Figure 3 . 1 As of Sept. 13/97 Jan. - Dec. /98 -: l3ES C ?TTN.... 19 9 79 9 8 ADULT ANNUAL 8 22 ADULT MONTHLY 16 19 YOUTH ANNUAL 15 8 YOUTH MONTHLY 8 19 FAMILY ANNUAL 32 22 FAMILY MONTHLY 0 10 SENIOR ANNUAL N/A 24 SENIOR MONTHLY N/A 4 ADULT 60 224 YOUTH 39 92 SENIOR N/A 1 FAMILY 42 89 i ADULT ANNUAL 157 243 ADULT SEASONAL 19 5 YOUTH/SENIOR ANNUAL 41 57 YOUTH/SENOR SEASONAL 13 17 ADULT 6 2 YOUTH/SENIOR 3 2 ADULT ANNUAL 0 6 ADULT 6 MONTHS 0 3 ADULT MONTHLY 50 1052 YOUTH/SENIOR ANNUAL 0 0 lUil YOUTH/SENIOR 6 MONTHS 0 0 YOUTH/SENIOR MONTHLY 7 143 FAMILY ANNUAL N/A 0 FAMILY 6 MONTHS N/A 0 FAMILY MONTHLY N/A 0 1.9 TI TS ... ADULT 3 2 YOUTH/SENIOR 0 0 FAMILY 0 0 l � i � I `1 Attachment #3 CLARINGTON FITNESS CENTRE } MEMBERSHIP STATISTICS (POOL) Figure 3 .2 ADULT ANNUAL 44 42 ADULT MONTHLY 14 3 YOUTH ANNUAL 2 2 I YOUTH MONTHLY 10 6 FAMILY ANNUAL 10 12 FAMILY MONTHLY 8 11 SENIOR ANNUAL 44 53 SENIOR MONTHLY N/A 1 TICKET Pt?L ADULT 429 427 YOUTH 66 57 SENIOR N/A 22 FAMILY 38 37 A !Ia 'x`' .. IRIERSHTP.S.. ADULT ANNUAL 6 4 ADULT 3 MONTH 3 3 YOUTH ANNUAL 2 0 YOUTH 3 MONTH 3 0 SENIOR ANNUAL 0 1 OR > k C p 0 'CCX7 ? ,E 17 18 23 OUPtx. . ;> bIEQ 23 38 11..xCKE' ` SZ7�,aS >?: OUT 9 6 SE1 4R OT;A .MERSHP 735 7 5 9 1013 Attachment #4 MUNICIPALITY OF CLARINGTON Department of Community Services AQUATIC SWIMMING ADMISSION STATS ADULT 5, 131 19,454 YOUTH 5, 607 16, 239 SENIORS 275 11195 PRE-SCHOOLERS 1, 689 6,728 12,702 43, 616 * Stats from September 13 - December 30, 1997 (opened September 13, 1997) .. ;<:;. : ..N _ NOR ADULT 14,132 12, 202 YOUTH 6, 929 5,726 SENIORS 4, 373 4, 509 PRE-SCHOOLERS 1,201 723 ' QTALS 26, 635 23 . 160 SQUASH Clarington Fitness Centre ADULT 907 850 YOUTH 154 97 SENIOR' 0 4 TQTALS 1, 061 951 104 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Date: January 18, 1999 Res. # ' Report#: GS 03 99 ' File#: By-Law# Subject: PRE-TEEN DANCES Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CS-03-99 be received for information: 1.0 BACKGROUND 1.1 The Community Services Department has been offering Pre-Teen Dances for several years now and staff has felt that a summary report on the program would be beneficial. 1.2 Staff has been offering one Pre-Teen Dance for each month of the calendar year, except for the months of July and August due to summer vacations. 1.3 All participants are between the ages of 10 to 13 years of age. 2.0 SUMMARY-RICKARD RECREATION COMPLEX 2.1 The Department has offered 10 pre-teen dances this past year with the following numbers in attendance: January 370 February 301 March 300 April 333 May 270 June 182 July & August - No Dance September 247 October 251 November 237 December 167 TOTAL 2,658 flo:oEa . . E i U 15 rasscavr�ooa aecrc�o vcEa 1 , 4 d4 S`J REPORT CS-03-99 - 2 - JANUARY 18, 1999 2.2 Admission to the dances is $5.00 per child for the 2-hour dance and music is provided by a disc jockey. The concession is opened to allow the children to purchase drinks and snacks. I 3.0 SUMMARY -COURTICE COMMUNITY COMPLEX 3.1 The department just recently began offering pre-teen dances in Courtice this year with the following numbers in attendance: September 112 October 212 November 174 TOTAL 498 3.2 Our Courtice facility is smaller than the Rickard Recreation Complex so staff is very happy with the attendance numbers to-date. 4.0 CONCLUSION 4 4.1 The local children enjoy getting out to dance and socialize with their friends. Staff has received many positive comments from the parents of those children who attend. 4.2 Staff will continue to offer these and other youth dances to provide fun and safe enjoyment for area youth. Respectfully submitted, Reviewed by, i i Jos P. Caruana, Director Franklin Wu, M.C.I.P., R.P.P. Co unity Services Department Chief Administrative Officer JP unity I i i 1016 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JANUARY 18, 1999 Res. # Report No.: WD-01-99 By-Law# Subject: REQUEST FOR SNOW PLOUGHING SERVICE FOR CANADIAN PACIFIC RAILWAYiLANEWAY VICTORIA STEPHENSON, 10291 OLD SCUGOG ROAD Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-01-99 be received; 2. THAT the request for snow ploughing service on the laneway owned by Canadian Pacific Railway serving the property at 10291 Old Scugog Road,be denied; and 3. THAT Victoria Stephenson be advised of Council's decision. REPORT 1.0 ATTACHMENTS No. 1: Key Map No. 2: St. Lawrence and Hudson Railway`—Bill Summary to Mr. and Mrs. C. Stephenson No. 3: Legal Opinion � � �i1 REPORT NO.: REPORT WD-01-99 PAGE 2 2.0 BACKGROUND Council, at its meeting of December 14, 1998,passed Resolution#C-921-98, as follows: "THAT the delegation of Victoria Stephenson be received and referred to the Director of Public Works for review and preparation of a report to be submitted to the General Purpose and Administration Committee." Victoria Stephenson, in her delegation to Council, requested that snow ploughing services be reinstated on the laneway serving her residence at 10291 Old Scugog Road. 2.1 Ownership of the Subject Laneway Ownership of the subject laneway is vested with the Canadian Pacific Railway. The adjacent landowners, Mr. and Mrs. C. Stephenson, pay an annual fee of$100.00 for use of this laneway to access their property(See Attachment No. 2). There are two properties that gain access from this laneway. 2.2 Legal Opinion In 1979, a legal opinion was obtained from Mr. David J. D. Sims, Solicitor for the Town of Newcastle, in response to a similar request from the owners of the property at that time, Mr. and Mrs. Clyde Davidson(See Attachment No. 3). Mr. Sims stated his opinion, as follows: "It is my view that the responsibility to maintain the roadway does not lie with the Town of Newcastle. The duty to maintain and replace is a matter to be resolved between Canadian Pacific Limited and the owners of the two properties in question. There is no duty or responsibility on the Municipality to repair, let alone any right to be on the roadway in question." I 1102 REPORT NO.: REPORT WD-01-99 PAGE 3 2.3 Elliott Street—Road Allowance Mrs. Stephenson referred to "another road" in her presentation and accompanying diagram. There is no alternative access by way of a public road to the Stephenson property (See Attachment No. 1). The road allowance shown as Elliott Avenue is not adjacent to the Stephenson property. 3.0 CONCLUSION The subject laneway is owned by Canadian Pacific Railway and the Stephenson's pay a prescribed fee for use of the laneway to access their property. Legally, the Municipality has no right or responsibility to maintain the laneway. It is therefore recommended that the request to maintain the laneway be denied. Respectfully submitted, Reviewed by, t, Stephen A. Vokes,P.Eng., Franklin Wu, Director of Public Works' Chief Administrative Officer JCO*SAV*ce 08/01/99 Pc: Victoria and Calvin Stephenson 10291 Old Scugog Road R.R. #2 Blackstock ON LOB 1BO � lv3 ; 10.351:Old SdOG og Road . . . . . . . . . . . . �1 1 ::;::R:R;#.2:Blackst ck 1 Street - ! Church -o I� Unmaintained 0 Road•:•:•:•:•: o ance:;. ::;. .•.•.•.• • • • . . Victoria & Cavin I : .... 1 " Stephenson henson ' , 10291 Old Scugog Road E11iot� � 1� E"---- Canadian 1 PaciRc Railway 1 i Property � � II 1 N W SUB CT—--i43 E �� 0 s' a p Region Rom 20 � � / c:...NrWbanN�mabgrnsa�.wa DARLINGTON ° DRAWN BY:J.R.M DATE:JAN. 1999 m REPORT WD-01-99 Regional Road 3 �, KEY MAP ATTACHMENT NO. 1 i 1 Iu4 ' ST. LAWRENCE & HUDSON RAILWAY - BILL SUMMARY PAGE: STEPHENSON MR & MRS C C/O BILL DATE AUGUST 17, 1898 A R.R. #2 BILL NUMBER: 225318 1 10291 OLD SCUGOG ROAD CUSTOMER ID: 07671-001 SLACKSTOCK ON BILL TYPE GST,PR,E,SLH .LOB•.1 BO PERIOD COVERED: SEPTEMBER 1, 1898 TO AUGUST 31 1889. TO BILL FOR AGREEMENT TYPE: ROAD XING REGISTRATION #: R141562256 TOTAL AMOUNT s 100.00 a (STEM) GST AT: .00 7 'C s yd 7.00 ~ TOTAL AMOUNT DUE s, 1OT 00 PLEASE NOTE REMIT TO ADD v V RESS & ADJUST RECORDS IF REQUIRED.. MAKE YOUR CHEQUE PAYABLE TO ST. 'LAWRENCE & HUDSON RAILWAY, AND REMIT TO P.O. BOX 2078, STATION a, MONTREAL, QUEBEC H36 4H4 INQUIRIES TO MANAGER NON-FREIGHT BILLING AND RECEIVABLES, 200 GRANVILLE ST., VANCOUVER B.C. SUITE 1100, PAYMENT IS NOW DUE V6C 2R3 TEL 604-643-3357 FAX 604-643-3473 CUSTOMER'S COPY ATTACHMENT NO.: 2 REPORT NO.: WD-01-99 Sims Morton McInerney Brady D.J.D. SIMS. Q.C. & R.P. MORTON D �` � i•d BARRISTERS & SOLICITORS M.C. McINERNI S� IS 1979 J.F. BRADY W.M. BURCH BUILDI146 DEPARTMENT I TOWN ©F @I '��CATiLE September 14 , 1979 Mr. J. Ferguson, C.E.T. , Deputy, Corporation of the Town of Newcastle, Hampton, Ontario. LOB 1JO Dear Mr. Ferguson: RE: Maintenance Road - Burketon Station Town of Newcastle Thank you for your letter of September 10th, 1979. I have reviewed your letter and the en- closures contained therein. I also confirm our tele- phone conversation of September 12th, 1979 , in which you advised me that the Town of Newcastle effected certain maintenance on the roadway in 1978. Other than this minimal amount of maintenance work no other work has been done on the roadway. It is my view that the responsibility to maintain the roadway does not lie with the Town i of Newcastle. The duty to maintain and replace is a matter to be resolved between Canadian Pacific Limited and the owners of the two properties in question. There is no duty or responsibility on the Municipality to repair let alone any right to be on the roadway in question. I trust that this answers your questions. If you have any questions please 4doot hesitate to contact me. I" Yo uly, f David J. D. Sims, Q. C. DJDS :mrs ATTACHMENT NO.: 3 1 I U 6 REPORT NO.: WD-01- 1 117 KING STREET, WHITBY, ONTARIO LIN 4Zi BOX: 358 TELEPHONE:668-77N DN:gpadec THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration?Committee File # Date: Monday, January 18, 1999 Res. # Report #: WD-2-99 FILE #: By-law# Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER, 1998 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-2-99 be received for information. 1. BACKGROUND: 1.1 With respect to the Building'Permit Activity for the month of December 1998, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF DEC 1998 YEAR TO DATE 1998 YEAR TO DATE 1997 Permits Issued 55 991 1155 VALUE OF CONSTRUCTION Residential $3,696,155 $60,673,258 $72,273,758 Commercial $ 38,000 $11,067,876 $16,573,385 Industrial $ 0 $ 3,146,000 $12,615,000 Others $ 50,750 $10,605,326 $24,328,395 TOTAL $3,784,905 $85,492,460 $125,790,B81 I I U 7 REPORT NO.: WD-2-99 PAGE 2 1.2 With respect to non-residential building permit activities, the details are provided as follows: APPLICANT CONSTR TYPE LOCATION $ VALUE PVNC Catholic Bd Portable 3820 Courtice Rd N 22,000 Everfresh Grnhouse Greenhouse 3870 Highway #2 23,000 Cambridge Shop Tanning Salon 2379 Highway #2 38,000 Respectfully submitted, Reviewed by, Stephen A. Vokes, P.Eng Franklin Wu Director of Public Works Chief Administrative Officer SAV*bb January 7, 1999 1i � 8 I� YEAR 1 BOWM 1 COUR 1 NEWC i WILM 1 ORON I DARL, 1 CLAR ) BURK ( ENFI I ENNI {I 76 I'239 12 I 5 1 I 3 19 I 18 { I. 1 1 I 1 RAMP 1 !2 I HAYD 1 1 1 KEND 1 KIRB' 1 1 I 1 LEEK 1 MAPL 1 3 { 1' MITC 1 NEWT 1. 3 1 1 I SOLI 1 : I TYRO I TOTALI'I ( ;1 1 299, 77 1 118 ( 2 1 11 1 1 7: 1 29 'I 26 `I 1 t I :: i.: ( 1 2 1 2 I 2: 1 : ( 1 ':I i 2 11 1 1 ( 203. {f 78 1': 13 1 2 1 2 1 1 45: 1 19 I 25 ) 1 1 1 ( 1 1 1 I 1 1 1 .1 1: 5 1 2 1 2 I ( 119.. {1 �I 79 i 1 i 2 1 7 1 ( 1 25 1 22 ,� 1 I ( 1 1 1 I 1 3 I (, 1 1 I 1 ( I 63 {I -II 80 1'. 3 1 2 1 47 I I 1 I 19 ( 12 ) ( I ` 1 ( I I ( I (: I I 3 ( 1 1 88 I� `3 I 1 2 I 28 '1 25 1 1 1 ( ': 1 ( 1 I I 1 1 !) I'. 2 I 1 7 1 2 I�-733 11 82 1 60 1 1 ( 5 1 1 1` ( 24 `1 14 I 1 I ' ( 1 II 83 i 10 1 2 I 7 1 1 1 32 1 18 I 2 I 1 2 I 1 3 ( 3 1 I I 1 I 1 17 ) (' I I` I 1 1 3 ( 1 ( 2 1 1 1 5 II 114 �I ( 84? I� 11 84 1 i 9 1 36 1 4 1 107 1 6 1 43 1 15 1 3 I i 1 1 2 I 1 1 1 1 f 1 1 1 I 4 1 7 1 239 { 1� 85 1 '. 61 1 276 1 26 I 118 1 4 I 46 :1 22 1.: 9 1 ( 1 1 i3 I 3 1 : ( 1 :1 2 1: I I 1 1 4 1 576 {I {1 86 ( 125 1 579 i 105 1 173 1 2 ' 1 82 1 33 1; 18 1 1 9 ( 7 1 4 ( I 1 ) 2 1; 3 ( I 5 1 4 11151 11 11 87 1 ,365 1 670 1 26 I 137 I 3 1 111 1 45 1' 12 i ( 14 ( 5 1 4 ( 1 I I 1 ; ( 1 1 { 1 1 1 I - ( I 5 1 2 11402; 11 11 88 1 347 1 633 1 317 1 64 I 2 1 123 ) 44 1 21 ( 1 15 1 4 1 1 ( I 1 I �I 89 i 181 `1 697 1 :262 1 42. I 1 1 77 I 49 1:. 11 } 2 ( :21 ( 18 1 1 : I :) I. I' I I 11 1 11582' 11' I j 1 1 2 1 :4 1 1 11359-I1 90 -:1 199 _.I 305 1 =28 1 T 6- I 25 1 20 {.: 5 1 : 1 4 ( 1 1 1 '.I '{ 11 I 2 I 1 594'.:�� 11 91 �, II 92 ( 433...I I 532 255 i I 204 1 46 22 I 2 i 1 I 10 i 3 1 15 1 14 'I 11 { 1 1 1 1 6 1- 1 11 2 1 1 1 1 1 1 1 1 ) '.1 "1 I 1. 1 : I 'I :{ j-. 1 - 1 1 ( 2 ( 1 771 ( I 1 1 1 1 1 797 II I� 93 1 301 1 232 1 6 I .10 I 3 1 9 1 6 1 1 1 1 1 3 1 1 1 1 ( i I 1 1 1 1 572 1' 11 94 1 406 1 388 I 4 1 10 I. 2 1 11 1 8 { 2 1 I 1 1 1 1 ( :{ I 1 I `. 834 1I ( 11 95 1 229 1 170 1 ( 16 { 1 ( 21 i 7 ( f1 I 1 1 1 ". 1 ( { I 1 ". 1 2 1 1 1 447. {� �1 96 1 217 1 331 3 1 16 1 ( 17 1 10 1 _ 1 ) 3 1 2 ( ( 1 '.i I. ) 12 I I 1..601 �I 1 11 97 lir- I 423 295 ( -f--F- 5 1 21 ( 20 1 20 { 2 1 3 1 7 1 2 1 2 1 1 1 ) 1 ( 1 ( I 801 I� 98 1 313 1 254 1 4 33 1 14 1 12 1 1 1 1 i i 3 1 1 1 1 ( ) 1 1 1 ) ( 1 I 636 1i HISTORICAL COMPARISON OF BUILDING PERMITS based on Building Permits Issued. Printed on Current Year Figures to the End of 98.12.31 99.01.07 at 08:57 YEAR RESIDENTIAL COMMERCIAL INDUSTRIAL AGRICULTURAL INSTITUTIONAL GOVERNMENT ONT HYDRO TOTAL (� 79 4,672,000.00 5,981,000.00 9,100,000.00 412,000.00 87,000.00 15,252,000.00 80 4,618,000.00 ( 632,000.00 2,505,000.00 ( 101,000.00 4,291,000.00 2,814,000.00 15,161,000.00 81 5,341,000.00 467,000.00 866,000.00 156,000.00 246,000.00 ( 86,478,000.00 93,554,000.00 �I 82 6,260,000.00 718,000.00 256,000.00 I 127,000.00 1,506,000.00 7,466,000.00 16,333,000.00 �I 83 6,561,000.00 1,274,000.00 246,000.00 114,000.00 ( 2,278,000.00 7,281,000.00 I 17,759,000.00 �I 84 13,450,000.00 1,262,000.00 1,885,000.00 120,000.00 495,000.00 7,300,000.00 29,462,000.00 �I 85 29,859,000.00 1,299,000.00 786,000.00 I 100,000.00 1,719,000.00 1,330,000.00 630,000.00 35,723,000.00 II 86 65,010,000.00 2,247,000.00 I 3,071,000.00 I 184,000.00 839,000.00 I ( 1,770,000.00 73,121,000.00 II 87 90,705,000.00 4,619,000.00 4,165,000.00 231,000.00 2,063,000.00 7,995,000.00 3,095,000.00 112,873,000.00 �I II 88 137,773,000.00 2,901,000.00 5,627,000.00 ( 160,000.00 14,207,000.00 1,439,000.00 162,107,000.00 �I 89 148,434,000.00 3,149,000.00 34,157,000.00 50,000.00 8,224,000.00 6,868,000.00 29,139,000.00 225,021,000.00 �I 90 57,581,350.00 1,526,000.00 2,948,000.00 4,145,000.00 3,678,000.00 I 430,700.00 70,309,050.00 (I 91 65,698,000.00 3,859,300.00 1,324,000.00 438,000.00 551,000.00 17,000.00 1,521,500.00 ( 73,408,800.00 it 92 67,186,310.00 I 3,577,750.00 186,000.00 412,000.00 1,389,000.00 5,585,000.00 I 21,913,500.00 ( 99,749,560.00 �I �) 93 52,220,000.00 I 5,109,000.00 ( 7,000.00 ( 733,500.00 5,183,000.00 ( 928,000.00 705,500.00 64,386,000.00 II II 99 ( 72,961,955.00 I 1,216,700.00 1,836,000.00 276,100.00 1,258,500.00 ( 1,975,000.00 I 1,816,750.00 80,891,005.00 95 41,455,602.25 I 3,478,800.00 551,000.00 I 589,900.00 I 10,969,000.00 359,000.00 ( 136,500.00 57,034,802.25 �I 96 56,047,370.00 4,169,405.00 I 610,000.00 596,500.00 I 211,500.00 5,083,000.00 951,705.25 67,664,480.25 �I II 97 72,334,758.00 16,573,385.87 12,615,000.00 I 698,000.00 17,129,700.00 9,372,388.00 1,677,600.00 125,400,831.87 II 198 60,673,258.00 11,067,876.76 3,146,000.00 438,100.00 8,266,515.00 1,477,761.00 281,000.00 85,350,510.76 �� Permit !� Name Contractor Contractor Twp Lot Con LtPt' MPlan IORPlan : Street Address f Type Units Sq Ft ( Value q 98.0888 98.0298 �. 1000690 ONTARIO INC LIZA HOMES COUR 30 2 '.. 83-1.. 1902 SFD// 58 WILKINS CRESCENT ( TWH/:/ ) 1 ) 1,310.0 73,000.00 �) 98.0299 :) 1000690 ONTARIO INC LIZA HOMES COUR �;30 2 83-2 ' 1902: 1,574.0 56 WILKINS CRESCENT TWH// 1 1,310:0 ! 73,000.00 17 98.0300 �. 1000690: ONTARIO INC ( LIZA HOMES ( COUR ;30 2 83-3: 1902 '� 59 WILKINS CRESCENT TWH// 1 1,177.0 65,000.00 ( 6 98.0301 : 3000690! ONTARIO INC LIZA HOMES '� .OUR � 30 � 2 � 83-4' � 1902 � � 52 WILKINS CRESCENT � TWH// ) 1 ( 1,177:0 65,000.00 ( 98.0302 1000690. ONTARIO INC ' LIZA HOMES COUR ( 30 2 ( 83-5; 1902 BOWM 50 WILKINS CRESCENT TWH// 1 1,458.0 81,000.00 (�.. 98.0303 1000690: ONTARIO'INC LIZA HOMES '' COUR 30 2 83-6 1902 1 48 WILKINS CRESCENT TWH// 1 1,310.0 73,000.00 �) 98.0304 1000690' ONTARIO INC ( LIZA HOMES ) COUR 30 2 84-1, 1902 � 44 WILKINS CRESCENT TWH// ( 1 1,535.0 85,000.00 98.0305 �.. 1000690: ONTARIO INC LIZA HOMES COUR ( 30 2 ' 84-2 1902 8 SAGEWOOD AVENUE 42 WILKINS CRESCENT : TWH// ;� 1 1,458:0 81,000.00 STORYBOOK HOMES 98.0306 1000690: ONTARIO INC LIZA HOMES ;� COUR 30 2 84-3 1902 � '. 40 WILKINS CRESCENT TWH// ) 1 1,310.0 73,000.00 ' CLAR u 98.0307 �.1000690 ONTARIO INC LIZA HOMES COUR 30 2 84-4 1902 : "23,000:.00 38 WILKINS CRESCENT TWH// 1 1,310.0 73,000.00 2 SI 98.0308 ( 1000690 ONTARIO :INC LIZA HOMES COUR 30 2 84-5 1902 98.0982 36 WILKINS CRESCENT I TWH// 1 '� 1,458:0 81,000.00 1928 98.0309 �i 1000690 ONTARIO INC LIZA HOMES COUR ( 30 2 84-6 ' 1902 �.. 34 WILKINS CRESCENT TWH// !) 1 ) 1,615.0 ,000.00 WORTHINGTON DRIVE :) 98.0469 �;GREEN MARTIN HOLDING � KAITLIN GROUP LTD i� BOWM 17 1 11 : 1909 ( BOWM ) (' 61 DRIVE SFD// 3 ] 2,330.0 110 110,825.00 SFD// 98.0598 �.HOJDUS, MIECZYSLAW � SAME : � DARL � 31 � 5 ( � � �. 0 ENFIELD 5570 ENFIELD ROAD � SFD//REBUILT :� ) 2,330.0 105,000.00 1 98.0634 PVNC CAHTOLIC SCH BD SAME COUR ( DELTA RAE HOMES SAME ' 17 ( (: 3820 COURTICE ROAD NORTH i INS/ACC/PORTABLE :' ;33 BOSWELL DRIVE 22,000.00 1 98.0637 (,GREEN MARTIN HOLDING KAITLIN GROUP LIMITED BOHM ( 17 1 7 ' 1907 �:: 20 BONATHON CRESCENT SFD// ' 1 2,015.0 110,825.00 98.0739 :ORCHARD PARK ESTATES BAYWOOD HOMES ': BOWM 12 2 94 1852 820 ( 50 GOODWIN AVENUE SFD// ;� 1 2,013.0 111,000.00 98.0858 �.XAITLIN 'GROUP LTD ( SAME � BOWM � 16 � 1 ( 33 � 1864 � ', 14 BOTTRELL STREET � SFD// ' 1 1,634.0 89,870.00 98.0859 KAITLIN GROUP LTD SAME BOWM ( 16 1 : 14 ( 1864 �,. 12 BOTTRELL STREET SFD// 1 2,015.0 110,825.00 .'.98.0860 KAITLIN'. GROUP LTD SAME BOHM 17 1 8 :. � 1907 BOSWELL DRIVE SFD// ) 1 '�. 2,233.0 123,000.00 n- p Permit .,:Name Contractor TWP -Lot Con LtPt MPlan: ( 10RPlan �I'.Street Address '; Type ;) Units Sq Ft Value q 98.0888 STRUMINGER, H IVAN SAME HAYD 12 7 1 40R18125 :7685 MIDDLE ROAD' : SFD// 1 2,600.0 143,000.00 P 98.0932 1 SRIDGE PINE PARK INC SAME WILM 35 BF 616 `) ( .202 WILMOT TRAIL' SMD// 1 1,574.0 '87,000.00 II p 98.0954 GREEN MARTIN HOLDING KAITLIN GROUP LIMITED BOHM 17 1 3 � 1907 � � 12 BONATHON CRESCENT � SFD//. � 1 �: 2,015.0 � 111,000.00 0 98.0955 'GREEN:MARTIN HOLDING KAITLIN GROUP LIMITED BOWM ( 17 1 :: ( 6 ) 1907 18 BONATHON CRESCENT SFD// 1 1,459.0 '81,000.00 98.0956 (..:KAITLIN'GROUP-LIMITE SAME BOWM 15 1 ) 37L 1816 : �.;12 BRODIE COURT //. 1 �;..1,437.0 .:80,000.00 98.0957 KAITLIN GROUP .LIMITS SAME BOWM 15 1 37R 1816 14 BRODIE COURT ': ,SDD ,:�: SFD//. 1 �; 1,541.0 4 85,000.00 'N 98.0958 ( KAITLIN GROUP LIMITS ( 'SAME � SOWM 16 1 12 ' 1864 ' I 16 BOTTRELL STREET : ( SFD//C: 1 :. 2,015.0 111,000.00 h 98.0960 REID,.:BERT ( SAME CLAR 28 5 '.� � I TR � ;50 CENTRE STREET' ) SFD/ACC/STORAGE BLDG '. �: 520.0 13,000.00 98.0961 ANDELWOOD HOMES ' .SAME � .COUR 34 2 76 ) 832 : 8 SAGEWOOD AVENUE SFD//: : 1 2,032.0 112,000.00 98.0962 STORYBOOK HOMES SAME COUR ( 34 2 20 832 135 AUBURN COURT: : SFD//. (: 1 2,253.0 ( 124,000.00 98.0963 EVERFRESH GREENHOUSE �:JOHN EIKENS ' CLAR 21 ( 2 ') ( 3870 HIGHWAY #2 AGR/ACC/GREENHOUSE 6,790..5 "23,000:.00 98.0981 ROTH CONSTRUCTION .SAME COUR 31 2 SI 19 ) 1928 : ( :116 WADE SQUARE SFD// ' 1 1,462.0 80,430.00 98.0982 ROTH CONSTRUCTION SAME -COUR 31 2 12 1928 40 WADE SQUARE SFD// 1 1,462.0 ' .80,410.00 u 98.0991 ( ESSELINK, E ANDELWOOD HOMES .COUR 34 2 ) 35 1847 WORTHINGTON DRIVE :) SFD//: 1 2,564.0 142,000.00 98.0992 DELTA RAE HOMES SAME BOWM ) 17 1 22 ;) 1904 .33 31 BOSWELL DRIVE" SFD// 1 1,694.0 ( :94,000.00 98.0993 DELTA RAE HOMES SAME BOHM ( 17 1 23 ) 1904 29 BOSWELL DRIVE SFD// 1 1,307,0 :72,000.00 p 98.0994 DELTA RAE HOMES SAME SOWM 17 ( 1 ) 21 :) 1904 :. ;33 BOSWELL DRIVE SFD//` ) 1 2,225.0 123,000.00 Q 98.0995 SANFORD ACRES LTD SAME - ;' LOUR 33 2 .2453 PRESTONVALE ROAD : PLM/ALT/ 2,000.00 98.0996 VESTORS, MIKE 6 BARB SEACREST PRECISION HOMES COUR ' 31 2 33 820 ( ' ..221 SANDRINGHAM DRIVE SFD// ,� 1 1,232.0 67,760.00 98.0997 PORCO, MICHAEL SAME COUR 35 2 '. ) 9FOXHUNT TRAIL':- ::.: 'SFD /ALT/BASMT"FINISH �. 1,132.0 -17,000.00 �� Monthly Building Report. Municipality of Clarington Printed on January 7, 1999 at 11:01 Permits Issued from 98-12.01 to 98.12.31 Page 2 Q Permit Name Contractor Tvp Lot Con LtPt MPlan 1ORPlan Street Address Type Units Sq Ft Value 98.1004 MANLEY, KAREN SAME NEWC 87 MONROE STREET PLM/ALT/REPLACE HWT 500.00 (I 98-1007 ROTH CONSTRUCTION SAME COUR ( 31 2 ( 14L 1928 30 WADE SQUARE SDD// 1 1,694.0 I 93,170.00 (� 98.1008 ROTH CONSTRUCTION SAME ( COUR 31 ( 2 ( 14R ( 1928 132 WADE SQUARE SDD// 1 1,649.0 90,695.00 98.1009 ROTH CONSTRUCTION SAME ( COUR 31 2 17L 1 1928 124 WADE SQUARE SDD// 1 1,694.0 93,170.00 98.1010 ROTH CONSTRUCTION ( SAME COUR 31 2 17R 1928 126 WADE SQUARE SDD// 1 ( 1,649.0 90,695.00 Q 98.1016 CAMBRIDGE SHOPPING N K CONTRACTING LTD BOWM ( ( 2379 HIGHWAY #2 (U216) COM/ALT/TANNING SALO ( 1,488.0 38,000.00 (� !� 93.1017 CHIUSOLO, TONY SAME NEWC { 285 MILL STREET PLM/ALT/HWT REPLACE 1,000.00 �) J 98.1018 COOMBES, ROWLAND SAME BOHM 35 CONCESSION STREET EAST PLM/ALT/SEWER 0 ( 1,800 -00 98.1022 ( COLWELL, JOHN SAME BOWM ( ( 17 FOURTH STREET PLM/ALT/HWT REPLACE 450.00 II 98.1024 BRINK, MINER & WILMA SAME NEWC 688 REGIONAL ROAD 17 SFD/ALT/FIRE PREVENT ( 1,000.00 98.1027 WHITE, TRACY & GARTH SAME NEWC 28 1 ( ( 63 BEAVER STREET SOUTH ( SFD/ACC/GARAGE 748-0 I 19,000 -00 98.1028 CUMMINGS, ADAM SAME BOWM 319 COVE ROAD DEM/ACC/SFD 98.1029 FRIDEL LIMITED SAME COUR 31 3 1 40813822 3332 TRULLS ROAD NORTH ( DEM/ACC/SFD 98.1040 MILLER, DOREEN DON DEWEY COUR ( 35 ( 2 52 781 73 FOXHUNT TRAIL SFD/ACC/SHED I 224.0 5,500.00 I� 98.1041 RICKETTS, CINDY CHRIS FROST COUR 32 3 9 1893 ( 8 ROWLAND COURT SFD/ADD/DECK 352.0 6,000.00 Totals 38 77,495.5 3,784,905.00 Building Permit Fees $ 39,671.50 Plumbing Permit Fees $ 250.00 Total Permits Issued 55.00 Permit I:Name Contractor ;i Twp ( .Lot I Con Lt Pt:: MPlan I IORPlan ',� Street Address Type Units Sq Ft I Valve ;II ) II 98-0469 I GREEN MARTIN HOLDING I KAITLIN GROUP LTD I SOWM '17 ( 1 111 1 1904 I 161 BOSWELL DRIVE ( SFD// I 1 I 2,015.0 I 110,825.00 II II 98.0637 I:GREEN MARTIN HOLDING I KAITLIN GROUP LIMITED I BOWM 117 I 1 17 i 1907 120 BONATHON CRESCENT ( SFD// '] 1 a 2,015.0 I 110,825.00 :II 98.0706 I HALMINEN BUILDING CO I SAME 'i COUR ( 30 12 i 9 1 1902 I (; 12 WILKINS CRESCENT ( SFD// 'I 1 I 1,619.0 1 90,000.00 ;II. II 98.0739 ORCHARD PARK ESTATES I BAYWOOD HOMES ;I BOHM 112 12 194 1 1852 ( i 50 GOODWIN AVENUE SFD// 'I 1 !I 2,013.0 ( 111,000.00 II. Q 98.0856 I.CHARLAND, GEORGE I LIFESTYLE:SUNROOMS: :) COUR 32 13 15 1 809 I 65 KINTYRE STREET I SFD/ADD/SUNROOM '.I ;� 168.0 I :.22,000.00 I( N 98.0858 IIKAITLIN GROUP LTD I SAME I BOHM 16 I 1 ': 113 1 1864 I 14 BOTTRELL STREET I SFD// '.I 1 :I 1,634.0 I :89,870.00 II: d 98.0859 I:KAITLIN GROUP LTD I SAME I BOWM 116 1 ( 14 1864 I I. 12 BOTTRELL STREET SFD// I 1 ;) 2,015.'.0 I 110,825.00 II H KAITLIN GROUP LTD I SAME 'I. BOWM 117 I 1 18 1 1907 I I%BOSWELL DRIVE ! I SFD// ) 1 :I 2,233.0 I 123,000.00 II. ,98.0860 98.0880 ('FINDLAY, BRIAN &`MAR I SAME BOWM 111 12 ( 10 1 681 I }: 17 SAUNDERS AVENUE I SFD/ACC/DET GARAGE ) 336.0 I 3,400.00 II' 98.0888 �.STRUMINGER, H IVAN SAME ]. RAYD 12 7 : 1 ! 140R18125 I �.:7685 MIDDLE ROAD I SFD// 1 2,600.0 I 143,000.00 II 98.0892 I.809854 ONTARIO LTD I MELODY HOMES I BOWM i 10 13 ( 49 1 1776 I I ( RICKABY STREET I SFD// I 1 a 1,266.0 I '70,000.00 II II 98.0905 I`ROTH CONSTRUCTION I SAME ( COUR 31 ( 2 111 1 1928 I ( 44 WADE SQUARE I SFD// I 1 ) 1,023.0 I 56,265.00 II II 98.0926 i`.FORBES, :MICHAEL I SAME DARL 131 15 I I I 1.5456 ENFIELD ROAD NORTH I AGR/ACC/POLE BARN ') ]. 2,048.0 I 20,000.00 II' u 98.0930 I; RIDGE PINE PARK INC I SAME I' WILM 135 I BF 1 610 I I I. 214 WILMOT TRAIL I SMD// 'I 1 ( 1,400.0 I 78,000.00 II. II 98.0931 I: RIDGE PINE PARK :INC I SAME I:. WILM ( 35 I 1 125 I I I'll ALGOONQUIN TRAIL SMD// 1 i. 1,160.0 i 65,000.00 II 98.0932 ( RIDGE PINE PARK INC I SAME WILM 135 I BF: 1 616 I I 1:202 WILMOT TRAIL I SMD// I 1 I 1,574.0 I 87,000.00 II; U 98.0935 FROTH CONSTRUCTION I SAME I:COUR i 31 12 113 : i 1928 I 1.36 WADE SQUARE I SFD// :I 1 I: 1,656.0 I 92,000.00 IIj II 98.0936 I :ROTH CONSTRUCTION I SAME I COUR 131 12 120 '. I 1928 ( I.. 112 WADE SQUARE I SFD// ) 1 I'. 1,656.0 I 92,000.00 II I) 98.0937 T ROTH CONSTRUCTION I SAME i;COUR i 31 12 118 i 1928 I 1!120 WADE SQUARE I SFD// i 1 I. 1,656.0 I .92,000.00 II II 98.0938 I SMITH, BRENDA JILL I SAME ( ENNI 118 17 I ) I ('7815 OLD SCUGOG ROAD I SFD/ADD/ I I 1,168.0 I 65,000.00 II Permit IIName I Contractor I:Twp I Lot I Con I Lt Pt I MPlan` 11ORPlan ((Street Address I Type : { Units I::Sq Ft 1 I Value .98.0939 ( .SMITH, BRENDA JILL ( SAME I'.ENNI 118 17 ) :I I 1,7815 OLD SCUGOG ROAD ( SFD/ADD/DET GARAGE 'I I '. I S 6,600.00 0 II 98.0948 I .:1138330 ONTARIO:INC 1 1008941 ONT (CARNOVALE) I.COUR 134 I 1 140-1 :I 1931 I 1 :41 KILGANNON AVENUE I TWH//. I 1 I 1,319.0 ( :73,000.00 CIS I� 98.0949 I :1138330 ONTARIO INC i 1008941 ONT (CARNOVALE) (:COUR 134 I 1 i 40-2 i 1931 I 1 :43 KILGANNON AVENUE I TWH//: I 1 ( 1,129.0 I 63,000.00 II II 98.0950 1 ;1138330 ONTARIO INC ( 1008941 ONT (CARNOVALE) I;COUR 134 I 1 : I 40-3 -I 1931 , ( I-45 KILGANNON AVENUE I TWH//:: I 1 I: 1,029.0 I '57,000.00 II II 98.0951 1 1138330 ONTARIO:INC 1,.1008941.ONT (CARNOVALE) I COUR 1 .34 I 1 ;: ) 40-4 ;.) 1931 I I-47 KILGANNON AVENUE ;: I TWH//: I` 1 I. 1,029.0 I :57,000.00 98.0952 1-1138330:ONTARIO INC 1 1008941 ONT (CARNOVALE) i;COUR 134 I 1 140-5 ) 1931 I 1 :49 KILGANNON AVENUE ( TWH//: I 1 I. 1,129.0 I 63,000.00 11 98.0953 ( :1138330 ONTARIO INC 1 1008941 ONT (CARNOVALE) 1`COUR i 34 i 1 ) 40-6 1 1931 I 1-51 KILGANNON AVENUE I TWH//i 1 1 (. 1,319.0 I :73,000.00 1� II 98.0954 1:.GREEN MARTIN HOLDING I KAITLIN GROUP LIMITED 1i.BOHM 1 17 ( 1 13 1 1907 : I 1 12 BONATHON CRESCENT ( SFD//: a 1 ( 2,015.0 I 111,000.00 11 h 98.0955 1GREEN MARTIN HOLDING ( KAITLIN GROUP LIMITED IBOHM 117 I 1 16 ) 1907 1 118 BONATHON CRESCENT I SFD//: I 1 I: 1,459.0 1 `81,000.00 II �I 98.0956 KAITLIN GROUP LIMITS I SAME L BOWM ( 15 I 1 ) 37L 1 1816 I ( 12 BRODIE COURT I SDD// I 1 I 1,437.0 ( 80,000.00 11 II 98.0957 I -KAITLIN GROUP LIMITS I SAME I'BOWM 115 I 1 : i 37R (I 1816 I 1 .14 BRODIE COURT I SDD//. I 1 (; 1,541.0 I .85,000.00 I� II 98.0958 I KAITLIN GROUP LIMITE (:SAME ) BOHM 116 1 1 : 112 1 1864 - I 116 BOTTRELL STREET I SFD//. �. 1 I. 2,015.0 I 111,000.00 98.0960 1 .REID, BERT SAME 1 CLAR 1 28 15 :I 1I I 1 :50 CENTRE STREET< I SFD/ACC/STORAGE BLDG 1: 1? 520.0 I 13,000.00 11 98.0961 I ANDELWOOD HOMES -I SAME is COUR 1 34 1 2 :) 76 1 832 I I8 SAGEWOOD AVENUE I SFD//. :I 1 (' 2,032.0 1 112,000.00 i1 98.0962 I STORYBOOK HOMES I SAME I COUR 134 12 120 :I 832 I ( .135 AUBURN COURT' : I SFD//: :I 1 ( 2,253.0 I 124,000.00 P 98.0981 I ROTH CONSTRUCTION ;1 SAME 1 COUR 1.31 12 ) 19 :) 1928 I 1 :116 WADE:SQUARE I SFD//. i 1 1. 1,462.0 1 .80,410.00 II (I 98.0982 ( ROTH CONSTRUCTION I SAME iCOUR 131 12 112 :) 1928 I 1..40 WADE SQUARE I SFD// 1. 1 ) 1,462.0 1 .80,410.00 11 II 98.0991 I ESSELINK,.E -.I ANDELWOOD HOMES I :COUR 1 34 12 -) 35 =I 1847 I I -33 WORTHINGTON DRIVE '. ) SFD//`. a 1 ] 2,564.0 ( 142,000.00 II 98.0992 I DELTA RAE HOMES I SAME I`BOWM 1:17 ( 1 122 1 1904 I ( :31 BOSWELL DRIVE: I SFD//: I 1 :I 1,694.0 1 :94,000.00 II 11 98.0993 I DELTA RAE HOMES 1 SAME I BOWM 117 I 1 123 1 1904 ( 1,29 BOSWELL DRIVE ( SFD// 1 1 1 1,307.0 ( 72,000.00 1� 1 Monthly Building Report. Municipality of Clarington Printed on January 7, 1999 at 08:52 Building Starts (Actual) from 98.12.01 to 98.12.31 Page 2 V Permit Name 0 Contractor Twp ( Lot ( Con LtPt MPlan ( IORPlan Street Address Type Units Sq Ft value i u 98.0994 DELTA RAE HOMES SAME BOWM 17 1 21 1904 33 BOSWELL DRIVE SFD// 1 2,225.0 123,000.00 98.0996 VESTORS, MIKE 4 BARB SEACREST PRECISION HOMES ( COUR 31 2 ( 33 820 221 SANDRINGHAM DRIVE SFD// 1 1,232.0 67,760.00 98.1007 ROTH CONSTRUCTION SAME COUR 31 ( 2 0 14L 1928 30 WADE SQUARE SDD// 1 1,694.0 93,170.00 U 98.1008 1 ROTH CONSTRUCTION ( SAME COUR 31 2 ( 14R 1928 ( 32 WADE SQUARE SDD// 1 1,649.0 90,695.00 �) 98.1009 ROTH CONSTRUCTION SAME COUR 31 2 17L 1928 ( 124 WADE SQUARE SDD// 1 I 1,694.0 ( 93,170.00 u 98.1010 ROTH CONSTRUCTION SAME COUR 31 2 17R 1928 126 WADE SQUARE SDD// 1 1,649.0 90,695.00 Totals Building Permit Fees $ 39,645.50 Plumbing Permit Fees $ 0.00 Total Permits Issued 46.00 40 70,113.0 3,768,920.00 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JANUARY 18, 1999 Res. # Report No.: WD-03-99 File#: B.02.09.001 By-Law# Subject: STORMWATER RUNOFF CONCERNS OF MR GEORGE BELLMAN 247 iMEARNS AVENUE,BOWMANVILLE Recommendations: It is !respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: I. THAT Report WD-03-99 be received; 2. THAT staff meet with the owner of the Mearns II subdivision, (Plan I8T-89064) and resolve Mr. Bellman's stormwater runoff concerns by the owner installing interim remedial stormwater management works to control the rate of runoff from their lands; and 3. THAT a copy of`Report WD-03-99 be forwarded to Mr. George Bellman, to the Central Lake Ontario Conservation Authority, and to the owner of the Meares II subdivision lands (Plan 18T-89064), and that Mr.'Bellman be advised of Council's decision in writing. REPORT 1.0 ATTACHMENTS No. 1: Key Map No. 2: Correspondence dated October 23, 1998, from Mr.'George Bellman to Mayor Harare 1116 REPORT NO.: WD-03-99 PAGE 2 2.0 BACKGROUND 2.1 At a regular meeting held on November 9, 1998, Council passed the following Resolution #C-812-98: "THAT Correspondence Item D-12 be referred to the Public Works Department for review and preparation of a report to the General Purpose and Administration Committee." 3.0 REVIEW AND COMMENT 3.1 Mr. Bellman has requested the Municipality's assistance in resolving stormwater runoff concerns at his property at 247 Mearns Avenue (see Attachment No. 1). He has requested that this issue be addressed immediately, in order that a solution can be implemented prior to the spring of 1999, at which time he believes this problem may recur. 3.2 Mr. Bellman states that he is experiencing seasonal flooding of his property, which causes problems with his farming activities. These concerns have previously been expressed to the Public Works Department, and most recently in a letter to Mayor Hamre dated October 23, 1998 (see Attachment No. 2). 3.3 Mr. Bellman's property lies downstream of the Northeast Bowmanville Stormwater Management Facility(see Attachment No. 1), which was constructed to control runoff from the subdivision to the north. This facility is operating properly and is not contributing to Mr. Bellman's concerns. 3.4 However, between the stormwater pond and Mr. Bellman's property, additional stormwater runoff is entering from lands to the west, known as Mearns II subdivision (Plan 18T-89064) (see Attachment No. 1). These lands were cleared and re-graded in the summer of 1992, in anticipation of the development proceeding. The clearing and re-grading works have increased the rate of runoff entering onto Mr. Bellman's property. The owner has, to date, not entered into a development agreement with the Municipality for the development and servicing of the lands. � li � REPORT NO.: WD-03-99 PAGE 3 3.5 When the Meares II plan of subdivision is developed, the storm drainage design will collect and convey the stormwater runoff by means of a storm sewer system, to outfall into the Northeast Bowmanville Stormwater Management Facility, where it will be detained and will exit the facility at a pre-development control rate. 3.6 Staff have contacted the Central Lake Ontario Conservation Authority, and were advised that the Conservation Authority will pursue this issue with the owner of the Meams H plan of subdivision (Plan 18T-89064) and the permit issued by them for the clearing and re- grading works done in 1992. Until the servicing of the development proceeds, the assistance that the Municipality can provide to Mr. Bellman may be limited to encouraging the owner to expedite the development of the Meares II plan of subdivision (Plan 18T- 89064)or to install interim remedial stormwater management works. 4.0 RECOMMENDATIONS AND CONCLUSIONS 4.1 It is recommended that staff meet with the developer of the Meares II subdivision (Plan 18T-89064)and resolve sMr.Bellman's concerns by either of the following solutions: i) The developer entering into a development agreement with the Municipality and proceeding with the storm drainage'servicing and development of the lands. ii) The developer installing interim remedial storm drainage works to control the runoff from their lands to pre-development rates. Regardless of the solution selected, these works should be installed at the earliest possible date in this year's construction season. Realistically, the timing is such that the developer cannot likely enter into a development agreement prior to Summer, 1999. With this in mind, it is recommended that staff work with the developer to install the above-mentioned interim remedial storm drainage works. 1I � REPORT NO.: WD-03-99 PAGE 4 Respectfully submitted, Reviewed by, Stephen A. Vokes,P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer ASC*SAV*ce 12/01/99 Pc: Mr. George Bellman 247 Meares Avenue Bowmanville, ON L1C 3K5 Central Lake Ontario Conservation Authority 100 Whiting Avenue Oshawa, ON L1H 3T3 Hyperion Group Limited ATTN: Mr. Alex Artuchov, President Suite 500 789 Don Mills Road Don Mills, ON M3C 1T5 1119 r 'Northeast Bowma Ville §tormwater Mahagement I Facility t� culvert 18T g9Q6 - : 1 r, George �� feu $� 082 --�. Be�jrrtan Q drainage flow I, a (X, �����CSrl�ssi n oad E BOWMANVILLE w � SUBJECT SITE DRAWN BY:J.R.M DATE:JAN. 1999 o l o l \ 1 REPORT WD-03-99 �� 0 esa n Street East KEY MAP ATTACHMENT NO. 1 11 � J COUNCIL DIRECTION D_12 Diane Hamre dVl p` 03 � � �• O,.T 2 8 1998 Mayor of Clarinc�ton �:4UN-IGIPALITY OF CLARINGTON October 23. 1 098 MAYOR'S OFFICE Re: Storm Water Runoff-247 Mearns Ave, Bowmanviile, L1 C 3K5 Dear Honorable Worship: During the past 8 years, I have had several verbal conversations with elected officials and engineering staff in the municipality regarding a serious storm water runoff situation onto my property. This problem surfaced in 1990 and has not been resolved. Given the severity of the problem, especially in the spring, I am formally requesting assistance from the municipality to develop/arrange a reasonable resolution prior to the spring of 1999. 1 provide the following informationithoughts as some history on this situation. In my opinion,the problem occurred following the sale of an adjacent acreage (to the northwest) and the owner's subsequent removal of the topsoil in 1990. As a result,this barren"stripped"property is unable to properly retain moisture and the water flows east,along the railroad tracks, under Mearns Ave,through a culvert under the railroad tracks and onto my property. It is the volume of the water which has resulted in areas of my land being unable to farm and dangerous for my animals to graze. In my opinion, an owner is responsible for their property and any problems/issues that arise as a result of their action in the use their property. I see this similar to any requirements/restrictions placed on development plans for properties. Counsellor Troy Young::, and engineer Stephen Vokes, have been aware of this problem for some time. On one occasion, Mr. Vokes verbally provided a reasonable solution and he envisioned it would easily take place when a developer(at that time) was preparing to purchase the neighbouring property in question, implementing a development. While I recognise this would be the simplest win-win solution, given the long period (8 years)since this problem was created and identified, I am not prepared to wait any longer, including the promise of an obliging future developer. 1 feel the existing property owner should be "encouraged"through the local municipality to correct this problem. i I am formally requesting that you use your powers of the elected office in the municipality to correct this problem or, if necessary, enforce the current owners to make reasonable alterations to the property. Let me be clear in stating that I did not create this problem or assist in its creation. In addition, I feel I have demonstrated extreme patience to allow your professional staff to work a solution into any proposed plans for the property, not incurring any additional cost to the municipality. If you of any of your staff would like to discuss this further please feel free to call me at.623-$9. I would appreciate a written response,outlining possible solutions and,a completion date November 23. 1998. __._,.. ..A.,. Yours truly - George Zan/ _..'._.:... ATTACHMENT NO.:- REPORT NO.:rWD-03, 9 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JANUARY 18, 1999 Res. # Report No.: WD-04-99 File#: C.05.28.17 By-Law# Subject: LEVEL OF SERVICE ON COBBLEDICK STREET,ORONO Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-04-99 be received;and 2. THAT staff be directed to provide a level of service to Cobbledick Street in Orono, consistent throughout Clarington, and as recommended in this report. REPORT 1.0 ATTACHMENTS No. 1: Key Map 2.0 BACKGROUND 2.1 The Problem: Mr. Wesley Knapp is dissatisfied with the level of service being provided by the Public Works Department. Mr. Knapp lives on the southeast corner of Main Street and Cobbledick Street in Orono (Attachment No. 1). The Cobbledick Street road allowance is deficient in width, being approximately forty feet wide. Mr. Knapp's house encroaches onto the Cobbledick Street road allowance and the sidewalk is very close to the north side of his house. As a result, the driving surface of Cobbledick Street is narrow and there is limited boulevard storage area on the south side of the road. The recent snowfall is the subject of his most recent complaints. Over the past two weeks, as a result of Mr. Knapp contacting individual Councillors, staff have been 1iL2 REPORT NO.: WD-04-99 PAGE 2 dispatched to review what Mr. Knapp claims are serious situations. After attending the site, staff reported back that there were no legitimate problems. Mr. Knapp continues to pursue reconstruction of Cobbledick Street, drainage and sidewalk improvements. Staff have repeatedly responded to Mr. Knapp's concerns by attending the site and responding in writing, but Mr. Knapp continues to demand attention to these issues. The complaints and responses are on file in the Public Works Department(Our File No. C.05.28.17). 3.0 REVIEW AND COMMENT 3.1 Purpose: The purpose of this report is to inform Council of the reoccurring complaints and to reaffirm the level of service to be provided to Mr. Knapp and other residents on Cobbledick Street. Staff can then respond to complaints on a priority basis and ensure that equal service is delivered to all residents, especially during difficult weather conditions such as we have experienced over the past two weeks. 3.1.1 Snow Removal on Cobbledick Street: As mentioned previously in this report, there is very limited boulevard area on the south side of Cobbledick Street due to the encroachment of the Knapp house onto the road allowance and the sidewalk being located close to the Knapp house. Also, Mr. Knapp complains about the lack of drainage on his property. In response to these complaints to a former Director of Works, the Director agreed to instruct the plough operator to plough Cobbledick from east to west in order that the snow windrow would all be deposited on the north side of the road. 3.1.2 The Snow Storm of January 3, 1999: Mr. Knapp contacted individual councillors and reported that the snow on Cobbledick Street had not been cleared in accordance with the previous arrangement made with the Public Works Department (the windrow on the north side of the street). Staff confirmed the following: � ic3 REPORT NO.: WD-04-99 PAGE 3 Cobbledick Street was ploughed in accordance with the snow plough route. The first pass on Cobbledick was from east to west. Due to the large volume of snow this placed at the Regional intersection of Main and Cobbledick, the operator made a second pass from west to east. Because he was aware of the previous arrangement, and to maximize the driving surface of Cobbledick Street, the operator cleared the entire boulevard area on the south side, including the sidewalk, from Main Street east to Church Street. This resulted in'a small windrow on the south side of the street. Mr. Knapp, Mr. Hancock and Mr. Tilling reported their dissatisfaction with the snow clearing service to a councillor. The Director of Public Works attended the site and confirmed that the operator had ploughed the snow in the most appropriate manner considering the volume of snow and the width of Cobbledick Street. The windrow on the south side of the street was approximately one third the size of the windrow on the north side of the street. If all of the snow had been ploughed from east to west, the pile of snow at the intersection would have created a site safety hazard to traffic entering Main Street from Cobbledick. In addition, there would have been an unreasonable volume of snow deposited in front of residents on the north side of the road. The following day, the snowplough made another pass to push back the windrow, and once again, Mr. Knapp contacted councillors to report his dissatisfaction. Mr. Knapp reported that the plough had pushed the snow against his house. The weekend patrol vehicle was dispatched to investigate the problem. The patrol operator reported there was no problem. Mr. Knapp again contacted two councillors to report his dissatisfaction. Again, further snowfall on Friday, January 8, 1999,resulted in the plough clearing Cobbledick Street. Mr. Knapp contacted councillors to report that the plough had caused serious damage to his personal property. The Duty Supervisor was dispatched, on Saturday, to investigate the problem. Mr. Knapp showed staff that the plough had chipped a piece of wood from a 4 x 4 piece of lumber at the edge of his driveway. In fact,when the Duty Supervisor arrived at the site, Mr. Knapp indicated that he was having his lunch and that he would have to wait for him to finish before he discussed the problem. The Duty Supervisor explained that he was too busy to wait. Mr. Knapp 1iL' 4 REPORT NO.: WD-04-99 PAGE 4 continued to unnecessarily delay the Supervisor with other unrelated matters and the Supervisor left the site. Staff have discussed this matter with neighbours in the area who reported that, in their opinion, the plough operator did an excellent job of clearing the snow, considering the volume of snow, and the narrow street. 3.1.3 Recommended Level of Service to Cobbledick Street Cobbledick Street will receive the standard level of service with a provision to plough the snow from east to west under normal snowfall conditions (in accordance with the previous arrangement). If there is more than average snowfall, the operator will plough the snow in the same manner as this time, from east to west for the first pass and from west to east with the second pass. The evening and weekend patrol operator monitors all locations in the Municipality, especially during storms. This area will continue to be monitored but will not be given preferential service or attention. 3.2 Condition of Cobbledick Street, Drainage and Sidewalk Complaints 3.2.1 Condition of Cobbledick Street: Cobbledick Street is approximately forty feet wide with a surface treated driving surface. It has a narrow sidewalk on the south side from Main Street to Church Street and there are no storm sewers. Cobbledick Street is considered adequate for the current volume of traffic. It is not in the Municipality's Four Year Forecast and Main Street is not in the Region's Four Year Forecast. There are two factors that will change the priority for reconstruction of Cobbledick Street: i) If the Region of Durham installs storm sewers on Main Street; or ii) when the Region reconstructs Main Street. 1 � � 5 REPORT NO.: WD-04-99 PAGE 5 3.2.2 Drainage: Drainage improvements can be achieved only with the installation of a catchbasin. Installation of a catchbasin is not possible since there are no storm sewers to connect into. Mr. Knapp has been advised of this, verbally and in writing, by the present Director and by the previous Directors, Evans and Dupuis. 3.2.3 Sidewalk: The sidewalk is on the south side Cobbledick and is very close to the outside of the road allowance. Reconstruction of the sidewalk is feasible only if Cobbledick Street is reconstructed including curb and gutter. 3.2.4 Recommendation': Cobbledick Street is adequate for current volumes of traffic and its present use. No improvements are recommended in the 1999 Capital Budget. 4.0 CONCLUSION Council and staff have responded to numerous concerns and complaints from Mr. Knapp over the years. In order to maintain efficiency and ensure consistent delivery of service to all residents, it is necessary to reaffirm the delivery and level of service to be provided to Cobbledick Street in Orono. It is recommended that staff will provide a level of service consistent throughout Clarington and as recommended in this report. Respectfully submitted, Reviewed by, Stephen X Vokes,'P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer JCO*SAV*ce 12/01/99 1 i � 6 ; �I ; Wldth of Road Allowance-40 ft. existing sidewalk Cobbledick Street m I Hancock Tilling Wes Knapp Property m U lU � O .c N N c i 1 B]EC � ORONO Cobbledick Street { s y m U \ \ r DRAWN BY:J.R.M DATE:JAN. 1999 i^ l REPORT WD-04-98 /i KEY MAP ATTACHMENT NO.1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JANUARY 18, 1999 Res. # Report No.: WD-05-99 By-Law# Subject: TRANSFER STATION-PUBLIC TIPPING SERVICES Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-05-99 be received for information; 2. THAT the request of Canadian Waste to allow the public to drop off non-hazardous waste at the transfer station be approved; 3. THAT the rate per tonne to be charged to the general public by Canadian Waste be consistent with the Region of Durham policy in place at their transfer and disposal sites, with the exception that a minimum fee of$7.00 per vehicle be charged; and 4. THAT the Municipality of Clarington shall receive the royalty presently in place for Non- Hazardous Waste, and that the royalty and rent for the site be reviewed and reported back to Council by the Director of Public Works,prior to December 31, 1999; 5. THAT the current agreement be amended to permit public drop-off and to provide for the payment of the royalty for this service; 6. THAT the Mayor and Clerk be authorized to execute the amendment to the agreement dated January 2, 1998; and 7. THAT the appropriate by-law be forwarded to Council 11L8 REPORT NO.: WD-05-99 PAGE 2 REPORT 1.0 ATTACHMENTS No. 1: Proposed by-law 2.0 BACKGROUND Canadian Waste Services have requested that they be allowed to provide a service to the general public to dispose of non-hazardous household refuse. The present agreement with Canadian Waste states that the Director of Public Works may require Canadian Waste to provide said service. Canadian Waste proposes that the cost to the public will be essentially consistent with costs currently in place at the Region of Durham transfer and disposal sites, with the exception of a minimum charge per vehicle. Canadian Waste are not presently suggesting that provision should be made for recycling facilities at the site. It is intended that once demand has been proven, that yard waste and recycling services shall be considered for implementation, following the completion of satisfactory arrangements between the Municipality of Clarington and the Contractor and/or Region of Durham. 3.0 REVIEW AND COMMENT At the time Report WD-67-97 was adopted by Council, staff at the Region of Durham were recommending to eliminate the `first 100kg free' policy in place at their transfer stations and disposal sites, and also recommending to initiate a minimum charge per vehicle. It was assumed from discussions with staff from the Region of Durham that Regional Council would support the staff recommendation during the 1998 budget deliberations. This proposal did not receive the approval of Regional Council. Instead, they agreed to continue the practice of not charging for the first 100kg, and to charge $90.00 (ninety dollars)per tonne to the general public once the first 100kg have been exceeded. 1129 REPORT NO.: WD-05-99 PAGE 3 4.0 RECOMMENDATIONS AND CONCLUSIONS Clarington Public Works Staff is of the opinion that the public would like to see a local alternative disposal facility, instead of travelling to the Region facilities at either Blackstock (Cartwright) or Ritson Road North, Oshawa. Considering the long lineup during peak periods at the Ritson Road site,it is anticipated that some of the public would opt for a local site with a minimum charge of$7.00, rather than incur the travel cost to Oshawa with its inherent delays,to dispose of the first 100kg at no charge. Although the Region of Durham does not charge the individual resident for drop-offs less than 100 kilograms, it is important to note that these drop-offs are still paid for by the Municipality through the property tax base. For those residents who do not opt to pay the minimum charge, the Oshawa and Cartwright options would still be available,the same as at the present time. The current agreement provides for a royalty of '$2.00 per tonne for all I.C.I. (Institutional/Commercial/Industrial)waste. The Region of Durham is presently in contractual arrangements with Proctor and Redfern, engaged in a long-term waste management strategy study, which is scheduled to be completed in July of 1999. Subsequent recommendations will probably be presented to Regional Council in September or October of 1999, with possibly some initiatives scheduled to commence early in the year 2000. At that time, the value of royalties paid to the Municipality are recommended for reconsideration. Staff believe, that by monitoring Canadian Waste's public drop-.off and reviewing it after a minimum of 6 months (July 1999), that further results of the long-term study should be coming available'. In addition, there should also be indications as to the direction that Regional Council will be considering for the future management of the Region transfer stations and disposal sites, as well as the associated charges for said services. All the terms and conditions as outlined in the Transfer Station Operating Agreement will continue in effect except as pertains to the proposed changes contained within this report. 1i3 U REPORT NO.: WD-05-99 PAGE 4 Canadian Waste shall continue to hold the Municipality of Clarington harmless from liability exposure, and shall operate the site in a manner consistent with the terms of the agreement. Respectfully submitted, Reviewed by, Stephen A. Vokes,P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer DP*SAV*ce 12/01/99 I 1i � 1