HomeMy WebLinkAbout01/04/1999 i
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MUNICIPALITY OF
Iaringrton
ONTARIO
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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DATE: JANUARY 4, 1999
TIME: 9:30 A.M.
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PLACE: COUNCIL CHAMBERS
1 . ROLL CALL
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2. DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
(a) Minutes of a Regular Meeting of December 7, 1998
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4. DELEGATIONS
(a) Mike Bilsky, 8250 Old Scugog Road, Enniskillen
LOB 1 JO — Speed Humps
5. PLANNING AND DEVELOPMENT DEPARTMENT
(a) PD-1-99 - O.M.B. Decision — Tomina Rezoning
Part Lot 26, Concession 3, Former
Township of Darlington 601
(b) PD-2-99 - Status of Referrals and Appeals to the
Clarington Official Plan 606
(c) PD-3-99 - Class Environmental Assessment for
Additional Water Pollution Control
Plant Capacity for Whitby, Oshawa
and Clarington (Courtice) Draft
Environmental Study Report 613
(d) PD-4-99 - Governing By-law, Local Architectural
Conservation Advisory Committee 635
(e) PD-5-99 - Rezoning Application, Trulls Road Free
Methodist Church, Part Lot 30, Concession 2
Former Township of Darlington 640
(f) PD-6-99 - Monitoring of the Decisions of the
Committee of Adjustment for the
Meeting of December 10, 1998 652
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET - BOWMAN VI LL •ONTARIO - LIC 3A6 • (905) 623-3379 • FAX 623.4169 RECYCLED PAPf
G.P.& A. Agenda - 2 . January 4, 1998
(g) PD-7-99 - Samuel Wilmot Nature Area/Waterfront
Trail Parking Lot and Entrance Feature 660
6. CLERK'S DEPARTMENT
(a) CD-1-99 - Animal Services Monthly Report for Month
of November, 1998 701
(b) CD-2-99 - Parking Enforcement Report for the
Month of November 1998 703
7. TREASURY DEPARTMENT
(a) TR-1-99 - Acquisition of Photocopiers 801 -
(b) TR-2-99 - Municipal Application Partnership (MAP)
for Geographic Information Systems (GIS) 809
8. FIRE DEPARTMENT
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No Reports
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9. COMMUNITY SERVICES DEPARTMENT
No Reports
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10. PUBLIC WORKS DEPARTMENT
No Reports
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11 . ADMINISTRATION
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(a) ADMIN-1-99 - Confidential Report regarding Personnel Matter
(to be distributed under separate cover)
12. UNFINISHED BUSINESS
13. OTHER BUSINESS
14. ADJOURNMENT
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee December 7, 1998
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
December 7, 1998 at 9:30 a.m., in the Council
Chambers.
ROLL CALL
Present Were: Mayor D. Hamre(attended the afternoon session from 1:46 p.m. until 2:30 p.m.)
Councillor J. Mutton
Councillor M.Novak
Councillor J. Schell
Councillor C.Trim
Councillor T. Young
Absent: Councillor J. Rowe(on vacation)
Also Present: Chief Administrative Officer, F. Wu
Director of Community Services,J. Caruana(until 2:30 p.m.)
Fire Chief, M.Creighton(until 2:30 p.m.)
Treasurer, M. Marano(until 2:33 p.m.)
Acting Director of Planning and Development, D. Crome(until 2:30 p.m.)
Director of Public Works, S. Vokes(until 2:33 p.m.)
Municipal Clerk, P. Barrie
jMayor Hamre chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
Councillor Schell indicated that he would be disclosing a pecuniary interest with
respect to the delegation of Valerie Dostie, Report CD-66-98 and Report CD-62-98.
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MINUTES
Resolution#GPA-61 1-98
Moved by Councillor Mutton,seconded by Councillor Schell
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on November 16, 1998,be approved.
"CARRIED"
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G.P. &A. Minutes December 7, 1998
DELEGATIONS
(a) Evylin Stroud,89 Little Avenue, Bowmanville, L1C 1J9 addressed Council
with respect to Report PD-136-98 regarding tree preservation. She indicated
that she had been in support of the report as it was first written in draft form
which included a recommendation that a tree inventory rather than a tree
assessment be required at the subdivision application stage. Also
recommended was that a Letter of Credit for the value of the trees to be
preserved in the tree preservation plan would be required through the
subdivision agreement once the plan is approved. Following a meeting with
developers,the recommendation is now that a tree inventory will be sufficient
and Letters of Credit will not be required. She indicated that Council needs to
protect its citizens and its land against the unconscionable acts of
environmental vandalism that has taken place in the past by some reprehensible
developers.
(b) Libby Racansky,3200 Hancock Road,Courtice, LIE 2MI addressed
Council with respect to Report PD-136-98,tree preservation and raised the
following questions:
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• why has the size of applicable area been increased from 0.2 hectares to 0.4
hectares(Section 2.2 of the Report)?;
• what is the difference between a tree inventory and a tree assessment
(Section 3.1 of the Report)?;
• should penalties not apply if trees are earmarked for preservation when the
development of the property in any way contributes to their destruction
especially if they are damaged by construction equipment(Section 3.2 of
the Report)?;
• should developers not be held responsible for rehabilitating any trees or
adjacent woodlots that are impacted by the development?,
• why does Section 4.1.1 not apply to severance applications?;
• in an area such as Courtice which has been intensively developed,do the
wetlands not need special protection?; and
• shouldn't any sites where actual construction has not begun in these
wetlands not be reviewed since their impact may permanently cause
serious damage?
(c) Peter Saturno,President,Durham Region Homebuilders' Association,
King Street Postal Outlet,P.O. Box 26064,206 King Street East,Oshawa,
L1H 1C0 addressed Committee on behalf of Wayne Clark with respect to
Report PD-136-98. He indicated that the Association would like that the tree
inventory be set out as a site review to first determine whether there are any
opportunities for tree preservation. The proposed Letter of Credit requirements
represent an onerous drag on the financial capacities of the builder/developer.
Rather than requiring an additional Letter of Credit beyond the very substantial
amount currently held,the Association would prefer that the condition of the
trees set out for preservation be reviewed prior to release of the security and the
release value be adjusted should there be an issue. He stated that
builders/developers have always been concerned about damage to trees that
takes place by way of the homeowner,vandals or other party. It is unfair that a
developer be held responsible for the actions of parties outside of his own
control.
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G.P. & A. Minutes - 3 - December 7, 1998
DELEGATIONS CONT'D
Additionally, in some instances,trees,through natural aging or disease,show
substantial decline through the period to assumption and the preservation
policy may leave the developer at risk for unreasonable ascertation of damage.
(d) Kelvin Whalen,Chair, Durham Chapter, Urban Development Institute,
c/o G.M.Sernas, 110 Scotia Court, Unit 41,Whitby, LIN 8Y7 addressed
Committee on behalf of Nick Mensink and indicated the Institute's support of
the recommendations contained in Report PD-132-98,
(e) Tenzin Gyaltsan,564069 Ontario Inc., 15 King Street West, Newcastle
LIB IK9 was not present when called but addressed the Committee later in
the meeting(see page 4).
(f) Valerie Dostie,707 Waverley Road South,Bowmanville, L I C 4A8 was not
present when called but addressed the Committee later in the meeting(see page
4).
(g) E. Doyle,St.John's Ambulance Service,64 Colborne Street East,Oshawa,
L1G 1L9 addressed Committee requesting an exemption from the
municipality's lottery licensing to allow for his association to be eligible for
Nevada licenses. He indicated that St. John's Ambulance provides a valuable
service to the municipality, however,they do not have a home base located
within the boundaries of Clarington. Because of the recent amendment to the
Lottery Licensing By-law,they are no longer eligible for Nevada licenses
based on this fact.
(h) Bob Simpson,4550 Middle Road, Bowmanville, L1C 3K2 and Reverend
Frank Lockhart,Trinity United Church, 116 Church Street, Bowmanville,
L1C 1T2 addressed Council with respect to the Millennium Parks Project.
They indicated the objectives of the project are to preserve and improve the
natural valley features of the Bowmanville Valley lands which will become a
centerpiece of a larger trail system. Letters of endorsement for the project were
submitted. Mr. Simpson and Reverend Lockhart request the municipality's
support in principle, mainly staff time and technique support. It is their
intention that the project will be funded through donations from the community
and,hopefully,grants from the Millenium project,and the Provincial and
Regional governments. They have received cooperation from the Ministry of
Natural Resources,CLOCA and the Canadian Fisheries Department.
(i) Eric Atkins,R.R.#1, Kendal, LOA 1 EO addressed Committee representing 74
individuals and their families who submitted letters to Council on July 13,
1998,with regard to hunting concerns in the Kendal area. He stated that the
individuals who have been appointed to the Hunting Committee are not well
representative of the concerns of these 74 individuals. They have been given
no opportunity to discuss the illegal practice of shooting from the roads and
they have not been able to present their proposal of banning hunting south of
the 81h Concession. He is now withdrawing this proposal.
Councillor Schell indicated a pecuniary interest with respect to the delegation of
Valerie Dostie and vacated his chair. Councillor Schell indicated that he is
employed by Blue Circle Inc.,which is the subject of the delegation.
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G.P. & A. Minutes -4- December 7, 1998
DELEGATIONS CONT'D
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(f) Valerie Dostie,707 Waverley Road South,Bowmanville, L1C 4A9
expressed her displeasure with the content of Report CD-66-98. She stated that
the report is based on old facts when this has been the worst year ever for dust
and noise problems emanating from Blue Circle. Mrs. Dostie requested that
the report be tabled to the first Council meeting of February 1999 to provide
her sufficient time to adequately review the issue.
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(e) Tenzin Gyaltsan,564069 Ontario Inc., 15 King Street West,Newcastle,
LIB 1 K9 indicated his concurrence with the recommendations contained in
Report-138-98.
Resolution#GPA-612-98
Moved by Councillor Schell,seconded by Councillor Trim
THAT the order of the agenda be altered to allow for consideration of the
delegations of E. Doyle, Bob Simpson and Reverend Lockhart at this time.
"CARRIED"
UNFINISHED BUSINESS
Nevada License Resolution#GPA-613-98
St. John's
Ambulance Moved by Councillor Mutton,seconded by Councillor Young
THAT the delegation of E. Doyle requesting an exemption from the Municipality's
Lottery Licensing By-law in order to allow for St. John's Ambulance Service to
obtain a Nevada license within the municipality be acknowledged;
THAT the requested exemption be approved for St. John's Ambulance Service; and
THAT E. Doyle be advised of Committee's decision.
"CARRIED"
Millennium Parks Resolution #GPA-614-98
Project
Moved by Councillor Novak,seconded by Councillor Schell
THAT the delegation of Bob Simpson and Reverend Frank Lockhart with respect to
the Millennium Parks Project be received;
THAT the project be heartily endorsed by the Council of the Municipality of
Clarington;
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THAT the comments of the delegates be referred to staff in order to identify details
of the project and to work in cooperation with the Committee; and
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THAT Bob Simpson and Reverend Frank Lockhart be advised of Council's
decision.
"CARRIED"
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G.P. &A. Minutes - 5 - December 7, 1998
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UNFINISHED BUSINESS CONT'D
Resolution#GPA-615-98
Moved by Councillor Novak,seconded by Councillor Young
THAT Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at 10:55 a.m.
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETINGS
Pursuant to the Planning Act,the Council of the Municipality of Caarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following applications:
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(a) Rezoning Application—Part Lot 10,Concession 3, Former Township of
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Darlington—Eric Cameron
(b) Amendment to Draft Plan Approval& Rezoning Application—Part Lots 26
and 27, Concession 1, Former Village of Newcastle—Clarnew Developments
Inc.
The Clerk advised that public notices were sent by first class mail on or before
November 6 1998 to all
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properties in accordance with the latest municipal assessment record. In addition,
notices were also posted on the sites prior to November 6, 1998. This notice
procedure is in compliance with the Ontario Regulation made under the Planning
Act.
The Chairman announced that the Acting Director of Planning and Development
would describe the purpose and effect of the proposed amendment,then the
j objectors would be heard, followed by the supporters and the applicant.
(a) Report PD-134-98—Eric Cameron—Part Lot 10, Concession 3, former
Township of Darlington-the purpose and effect of this application is to permit
the development of a home industry being a woodworking shop on a proposed
building of approximately 1500 sq. ft.
Mr.and Mrs. Kenneth Irving,2689 Concession Road 4, R.R.#5, Bowmanville,
L1C 3K6 advised that they have resided in their home for 16 years. They stated
that,contrary to the existing zoning by-laws,the subject property is being used for
making fireplace mantels, etc. and selling them at their stores. They stated the
following objections to the proposed development:
• it wills oil the view from their front t and back patios;
• it will have a detrimental effect on real estate values;
• it will create more traffic;
• it will ruin their privacy and enjoyment of their home;
• it will affect the environment and ecology and cause more pollution with the
heating and washroom in the new building;
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G.P. &A. Minutes -6- December 7, 1998
PUBLIC MEETINGS CONT'D
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• noise factor emanating from the road to access their building and storing of
their trucks; and
• outside lighting.
They requested that, if the proposed development is a pp g
roved,the building be
smaller and located on the far west side of the subject property.
No one spoke in support of the application.
Eric Cameron,2681 Concession 4,R.R.45, Bowmanville,L1C 3K6 advised that
the subject property has been a school property which dates back to 1837. Since he
purchased the property in 1994 extensive renovations have been carried out and
approximately 1500 trees have been planted on the property. He indicated that,to
date no objections have been received from commenting agencies with respect to
his proposed rezoning. Mr.Cameron explained the nature of his business to the
Members of the Committee and indicated that he would be willing to move the
building 30 to 40 feet west in order to keep it further away from the neighbour's
home.
(b) Report PD-135-98—Clarnew Developments Inc.—Part Lots 26 and 27,
Concession 1, Former Village of Newcastle -the purpose and effect of this
application is to amend the existing zoning on a small portion of the total
holdings and implement a proposed amendment to the draft approved plan of
subdivision 18T-88061 resulting in a reduction in the number of units from 512
to 500.
No one spoke in objection to or in support of the proposed rezoning application.
Rob Larocquie, D.G. Biddle and Associates,250 Athol Street,Oshawa
L1H IE3 addressed Committee on behalf of the applicant in support of the
recommendations contained in Report PD-135-98.
PLANNING AND DEVELOPMENT DEPARTMENT
Rezoning Application Resolution #GPA-616-98
Eric Cameron
D14.DEV.98.061 Moved by Mayor Hamre, seconded by Councillor Trim
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THAT Report PD-134-98 be received;
THAT the application to amend Comprehensive Zoning By-law 84-63 of the former
Town of Newcastle,as amended,submitted by Eric Cameron be referred back to
Staff for further processing and the preparation of a subsequent report following the
receipt of the outstanding agency comments;and
THAT all interested parties listed in Report PD-134-98 and any delegation be
advised of Council's decision.
"CARRIED"
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G.P. &A. Minutes - 7- December 7, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Amendment to Resolution#GPA-617-98
Draft Plan Approval
&Rezoning Moved by Councillor Schell,seconded by Councillor Young
Application
Clarnew Dev. Inc. THAT Report PD-135-98 be received,
D 14.DEV.98.062
THAT the Region of Durham be advised that the Municipality of Clarington
recommends approval of the proposed amendment to Draft Approved Plan of
Subdivision 18T-88061 subject to the amended conditions contained in Attachment
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No. 1 to Report PD-135-98;
THAT the Mayor and Clerk be authorized,by By-law,to execute the Subdivision
Agreement between the Owner of the amended Draft Plan of Subdivision and the
Corporation of the Municipality of Clarington at such time as an agreement has
been finalized to the satisfaction of the Director of Public Works and the Director of
Planning and Development;
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THAT the amendment to By-law 84-63 attached to Report PD-135-98 be approved
and that the Holding(H)symbols be removed by By-law upon the execution of a
Subdivision Agreement;
THAT all interested parties and delegations be advised of Council's decision;and
THAT a copy of Report PD-135-98 and Council's decision be forwarded to the
Durham Regional Planning Department.
"CARRIED"
Tree Preservation Resolution#GPA-618-98
Moved by Councillor Mutton,seconded by Councillor Trim
THAT Report PD-136-98 be received;
THAT the following policy changes be approved:
• require a tree assessment at the subdivision application stage;and
• require the value of the trees to be preserved by the approved tree preservation
plan to be included in the subdivision agreement and any letter of credit posted
shall not be reduced below the value of trees until such time as the
Municipality assumes the subdivision;
THAT the proposed amendment to the Woodlot Preservation By-law be approved
and the Clerk be directed to provide notice as required under the Municipal Act;
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THAT all interested parties listed in Report PD-136-98 and any delegations be
advised of Council's decision.
"SEE FOLLOWING MOTION"
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G.P. &A. Minutes - 8- December 7, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Resolution#GPA-619-98
Moved by Councillor Mutton,seconded by Councillor Schell
THAT Report PD-136-98 be referred back to staff in order to address
supplementary details with respect to a tree inventory versus a tree assessment.
"CARRIED"
Rezoning Resolution#GPA-620-98
Application
Robert Owen Moved by Councillor Young,seconded by Councillor Schell
D 14.DEV.96.064
THAT Report PD-137-98 be received;
THAT the revised application to amend the former Town of Newcastle
Comprehensive Zoning By-law 84-63,as amended,submitted by D.G. Biddle and r_
Associates,on behalf of Robert Owen(Roy Nichols Motors Limited),be approved;
THAT the amending by-law attached to Report PD-13 137-98 be forwarded to Council
for approval;
THAT a copy of Report PD-137-98 and the amending by-law be forwarded to the
Durham Region Planning Department;and
THAT the interested parties listed in Report PD-137-98 and any delegation be
advised of Council's decision.
"CARRIED"
Official Plan Resolution#GPA-621-98
Amendment&
Rezoning Moved by Councillor Mutton,seconded by Councillor Trim
Application
564069 Ontario Inc. THAT Report PD-138-98 be received; j
D09.COPA.98.003
THAT the application to amend the Clarington Official Plan as submitted by
564069 Ontario Inc.(Application COPA 98-003)to permit street-related
commercial uses,and a parking lot south of the supermarket currently under
construction be adopted as Amendment No. 13,as shown on Attachment No.3 to
Report PD-138-98, that the appropriate by-law be passed,and further that the
amendment be forwarded to the Region of Durham for approval;
THAT the portion of the application to amend the Zoning By-law 84-63
(Application DEV 90-030)as submitted by 564069 Ontario Inc.to permit a parking
lot south of the future supermarket and to permit the conversion of an existing
heritage building to permit retail commercial,office and residential uses at the
southeast corner of King Street East and Beaver Street South be approved as shown
on Attachment No.4 to Report PD-138-98 and that the appropriate By-law be
passed; and
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G.P. &A. Minutes - 9- December 7, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
THAT the Region of Durham Planning Department,all interested parties listed in
Report PD-138-98 and any delegations be advised of Council's decision.
"CARRIED"
Clarington Resolution#GPA-622-98
Official Plan
Amendment Moved by Mayor Hamre,seconded by Councillor Schell
THAT Report PD-139-98 be received;
THAT the Regional Municipality of Durham be advised that the Municipality of
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Clarington recommends the approval of the Regional Official Plan Amendment
application(ROPA 98-002),as submitted by James and Gladys Millson to permit
the severance of a dwelling surplus to a farm operation;
THAT the application to amend the Clarington Official Plan submitted by James
and Gladys Millson be approved as provided for in Amendment No. 12 to the
Clarington Official Plan,as detailed in Attachment No.3 to Report PD-139-98;
THAT the necessary By-law to adopt Amendment No. 12 to the Clarington Official
Plan, be passed and that Amendment No. 12 to the Clarington Official Plan be
forwarded to the Regional Municipality of Durham for approval; and
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THAT the Durham Region Planning Department and all interested parties listed in
Report PD-139-98 and any delegations be advised of Council's decision.
"CARRIED"
Committee of Resolution#GPA-623-98
( Adjustment
Nov. 26, 1998 Moved by Councillor Trim,seconded by Councillor Mutton
D13.CO
THAT Report PD-140-98 be received;
THAT Council concur with the decisions of the Committee of Adjustment made on
November 26, 1998, for Applications A98/006, A98/048 to A98/053 inclusive and
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A98/055;and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for Applications A98/006, A98/048
to A98/053 inclusive and A98/055, in the event of an appeal.
"SEE FOLLOWING MOTION"
Resolution#GPA-624-98
Moved by Councillor Schell,seconded by Councillor Young
THAT Report PD-140-98 be tabled to later in the meeting in order to allow for
clarification of Application A98/053.
"CARRIED"
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G.P. & A. Minutes - 10- December 7, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Proposed Street Resolution#GPA-625-98
Name Change
Cecil Found to Moved by Councillor Young,seconded by Councillor Schell
George Reynolds
D19.ST THAT Report PD-141-98 be received;
THAT By-law 86-112 being a by-law to establish a Street Name Map and Street
Name Inventory in the Municipality of Clarington,be amended to change the street
name of a portion of"Cecil Found Crescent"to"George Reynolds Drive"within
the former Township of Darlington;
THAT Council authorize the Mayor and Clerk to execute a by-law to amend
By-law 86-112 being a by-law to establish the Street Name Map and Street Name
Inventory in the Municipality of Clarington; and j
THAT the landowners fronting onto that portion of Cecil Found Crescent and all
interested parties listed in Report PD-141-98 and any delegations be advised of ; --
Council's decision.
"CARRIED"
Part Lot Control Resolution#GPA-626-98
Gay Family
Partnership Moved by Councillor Schell,seconded by Councillor Mutton
D14.DEV.98.064
THAT Report PD-142-98 be received;
THAT the request submitted by Gay Family Partnership for removal of Part Lot
Control in respect of Lots 1 to 10, inclusive on Plan 40M-1839 be approved;
THAT the Part Lot Control By-law attached to Report PD-142-98 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50(7)of the
Planning Act, R.S.O. 1990, as amended; and
THAT all interested parties listed in Report PD-142-98 and any delegation be
advised of Council's decision.
"CARRIED"
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Part Lot Control Resolution#GPA-627-98
Robinson
Ridge Dev.
D 14.DEV.98.065 Moved by Councillor Mutton,seconded by Councillor Schell
THAT Report PD-143-98 be received;
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THAT the request submitted by Robinson Ridge Developments for removal of Part
Lot Control in respect of Lots 1 to 8, and 22 to 33,and Blocks 34 to 45,all
inclusive on Plan 40M-1931 be approved;
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THAT the Part Lot Control By-law attached to Report PD-143-98 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50(7)of the
Planning Act, R.S.O. 1990, as amended; and
G.P.&A. Minutes - 11 - December 7, 1998
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
THAT all interested parties listed in Report PD-143-98 and any delegation be
advised of Council's decision.
"CARRIED"
Part Lot Control Resolution#GPA-628-98
Green Martin
Holdings Ltd. Moved by Councillor Young,seconded by Councillor Trim
D 14.DEV.98.066
THAT Report PD-144-98 be received;
THAT the request submitted by Green Martin Holdings Ltd. for removal of Part Lot
Control in respect of Lots 406 to 410, inclusive on Draft Plan of Subdivision
18T-88046 and Blocks 91,92&93 on Plan 40M-1816 be approved;
THAT the Part Lot Control By-law attached to Report PD-144-98 be approved
pending registration of the 40M Plan and forwarded to the Regional Municipality of
Durham pursuant to Section 50(7)of the Planning Act, R.S.O. 1990,as amended;
and
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THAT all interested parties listed in Report PD-144-98 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution#GPA-629-98
Moved by Councillor Young,seconded by Councillor Schell
THAT Committee recess until 1:30 p.m.
"CARRIED"
The meeting reconvened at 1:30 p.m.
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Resolution#GPA-630-98
Moved by Councillor Schell,seconded by Councillor Young
THAT Report PD-140-98 be lifted from the table.
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"CARRIED"
Committee of Resolution#GPA-631-98
Adjustment
Nov. 26, 1998 Moved by Councillor Trim,seconded by Councillor Mutton
D13.CO
THAT Report PD-140-98 be received;
THAT Council concur with the decisions of the Committee of Adjustment made on
November 26, 1998,for Applications A98/006,A98/048 to A98/053 inclusive and
A98/055; and
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G.P. &A. Minutes - 12- December 7, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for Applications A98/006, A98/048
to A98/053 inclusive and A98/055, in the event of an appeal.
"CARRIED"
CLERK'S DEPARTMENT
Councillor Trim chaired this portion of the meeting.
Councillor Schell made a declaration of pecuniary interest with respect to Report
CD-62-98; vacated his chair and refrained from discussion and voting on the
subject matter. Councillor Schell indicated that the subject property is located
within close proximity of his employer, Blue Circle Inc.
Property Standards Resolution#GPA-632-98
Order Enforcement
POl.PR Moved by Councillor Young,seconded by Councillor Mutton
THAT Report CD-62-98 be received;
THAT the Property Standards Officers be authorized to undertake all necessary
action to clean up the property of Robert Kernohan located at I Cedarcrest Beach
Road, Bowmanville,Ontario;
THAT all costs associated with the cleanup be charged initially against account
number 1100-9-X and subsequently levied against the property,to be deemed to be
municipal real property taxes and collected in the same manner and with the same
priorities as municipal real property taxes;and
THAT Mr. Kernohan be advised of Council's actions.
"CARRIED"
Parking Report Resolution#GPA-633-98
October, 1998
T02.PA Moved by Councillor Novak,seconded by Councillor Schell
THAT Report CD-63-98 be received for information; and
THAT a copy of Report CD-63-98 be forwarded to the Bowmanville Business
Centre for their information.
"CARRIED"
Amendment Resolution#GPA-634-98
to Skateboarding
By-law Moved by Councillor Mutton,seconded by Councillor Novak
T08.SK
THAT Report CD-65-98 be received;and
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G.P. &A. Minutes - 13 - December 7, 1998
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CLERK'S DEPARTMENT CONT'D
THAT the by-law attached to Report CD-65-98 be forwarded to Council for
enactment.
"CARRIED"
Councillor Schell made a declaration of pecuniary interest with respect to Report
CD-66-98; vacated his chair and refrained from discussion and voting on the
subject matter. Councillor Schell indicated that the report deals with his employer,
Blue Circle Inc.
Property Owner's Resolution#GPA-635-98
Complaint
Blue Circle Moved by Councillor Young, seconded by Councillor Mutton
E05.13L
THAT Report CD-66-98 be received;and
THAT a copy of Report CD-66-98 be forwarded to Valerie Dostie, Ben Coelen and
Blue Circle Cement Company.
"SEE FOLLOWING MOTION"
Resolution#GPA-636-98
Moved by Councillor Novak,seconded by Councillor Mutton
THAT Report CD-66-98 be tabled to the Council meeting scheduled to be held on
Monday,February 8, 1999.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
TREASURY DEPARTMENT
Code of Ethics Resolution#GPA-637-98
Policy
A09.PE Moved by Councillor Novak,seconded by Councillor Trim
THAT Report TR-88-98 be received;
THAT the Code of Ethics Policy described in the by-law attached to Report
TR-88-98 be recommended to Council for approval for the employees of the
Municipality of Clarington;
THAT a copy of the by-law attached to Report TR-88-98 be distributed to
Department Heads to advise all municipal staff of the Policy;and
THAT all employees who consider that they may have a conflict of interest due to
the adoption of the code, be given an opportunity to disclose any potential conflict
to the Chief Administrative Officer by January 1, 1999.
"CARRIED"
.� i 3
G.P. &A. Minutes - l4- December 7, 1998
i
TREASURY DEPARTMENT CONT'D
Supply& Delivery Resolution#GPA-638-98
of Corrugated
Pipe Culvert Moved by Councillor Schell,seconded by Councillor Trim
F18.QU
THAT Report TR-89-98 be received for information;
THAT Atlantic Industries Limited,Ayr,Ontario,with a total bid in the amount of
$33,275.56(plus applicable taxes),for the Municipality of Clarington requirements,
being the lowest responsible bidder meeting all terms,conditions and specifications
of the Co-operative Quotation T-10-98,be awarded the contract to supply and
deliver Corrugated Pipe Culvert on an"as required"basis,to the Municipality of
Clarington;
THAT at the end of the first year pending satisfactory service and pricing by the low
bidder and pending agreement of the Durham Co-operative participants,the contract
be extended for a second and third year; and
THAT the funds expended be provided from the approved 1998/1999 Culvert
Maintenance Construction budget.
"CARRIED"
Supply One Resolution #GPA-639-98
1999 Compact
Cargo Van Moved by Councillor Trim,seconded by Councillor Young
F18.QU
THAT Report TR-90-98 be received;
THAT J.E. Quantrill Chev Olds, Port Hope,Ontario,with a total bid in the amount
of$23,316.25 (including taxes and trade-in), being the lowest responsible bidder
meeting all terms,conditions and specifications of Tender CL98-23, be awarded the
contract to supply one(1)only compact cargo van as required by the Municipality of
Clarington, Animal Control,Clerk's Department,and
THAT the funds expended be provided from the Clerk's Department, Animal
Control 1998 Capital Budget Account Number 7105-00000-0520.
"CARRIED"
Electrical Resolution#GPA-640-98
Services
Street& Park Moved by Councillor Schell,seconded by Councillor Trim
Lighting
F18.QU THAT Report TR-91-98 be received;
i
THAT Langley Utilities Cont. Ltd., Bowmanville, Ontario,with hourly prices as
indicated on Schedule"A"to Report TR-91-98 be awarded the contract to provide
Electrical Services for Street and Park Lighting,as required by the Municipality of
Clarington for the term December 1998 through to December 2000;and
i
THAT the funds expended be drawn from the respective years Street and Park
Lighting Accounts 7230-00101-0000 and 7603-00001-0137.
"CARRIED"
.� � 4
G.P. &A. Minutes - 15 - December 7, 1998
TREASURY DEPARTMENT CONT'D
Security Resolution#GPA-641-98
Measures
Hampton Depot Moved by Councillor Young,seconded by Councillor Schell
F18.QU
THAT Report TR-93-98 be received;
THAT Purchasing By-law#94-129,be waived;
THAT McFaul Fencing Ltd.,Courtice,Ontario,with an estimated bid of$20,000,
being the lowest quotation received,be awarded the fencing contract at the Hampton
Operations Depot, FORTHWITH;
THAT Reedtronics Security Systems,Newcastle, Ontario,with an estimated bid of
$8,000, be awarded the contract for installing a security alarm system at the
Hampton Operations Depot, FORTHWITH;
THAT the cost of the monthly monitoring charges be accommodated through the
annual operating budget;and
THAT financing for the fencing and security system be obtained from the Public
Works Lot Levy Reserve Fund,Account#1100-1 57-X.
"CARRIED"
Cash Activity Resolution#GPA-642-98
Report October
1998 Moved by Mayor Hamre,seconded by Councillor Trim
P10.MO
THAT Report TR-95-98 be received;
THAT, in accordance with provision of Chapter M-45, Section 79(1)of the
Municipal Act, R.S.O. 1990,the Treasurer reports the cash position of the
Municipality of Clarington for the month ended October 31, 1998, is as shown on the
I
schedule attached to Report TR-95-98; and
f
THAT Part"A"of the expenditures for the month of October 1998, be confirmed.
"CARRIED"
Councillor Schell chaired this portion of the meeting.
FIRE DEPARTMENT
Monthly Fire Resolution#GPA-643-98
Report
November 1998 Moved by Councillor Young,seconded by Councillor Mutton
CI I.FD
it
THAT Report FD-16-98 be received for information.
"CARRIED"
G.P. &A. Minutes - 16- December 7, 1998
COMMUNITY SERVICES DEPARTMENT
There were no reports considered under this section of the agenda.
Councillor Young chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
Adopt-A-Road Resolution#GPA-644-98
Program
Moved by Mayor Hamre,seconded by Councillor Novak
i
THAT Report WD-57-98 be received;
THAT the Municipality set up an Adopt-A-Road Program,consistent with the
Region of Durham Adopt-A-Road Program;
THAT the Municipality h P roduce a Policy and Procedure framework substantially in
the form of the Region of Durham's documentation and complete with an (---
agreement form,to the satisfaction of the Chief Administrative Officer, Director of
Public Works and Treasurer;
THAT details of the Adopt-A-Road Program be forwarded to local service clubs;
THAT all costs be charged to Account#7303-00000-00257, the illegal dumping
account;and
THAT Diane McGill be advised of Council's decision.
i
"CARRIED"
Building Permit Resolution#GPA-645-98
Report
October, 1998 Moved by Councillor Schell,seconded by Councillor Mutton
P 10.MO
THAT Report WD-59-98 be received for information. j
"CARRIED"
Building Permit Resolution#GPA-646-98
Report
T10.MO Moved
by Councillor Schell,seconded by Councillor Trim
THAT Report WD-60-98 be received for information.
"CARRIED"
i
G.P. &A. Minutes - 17 - December 7, 1998
PUBLIC WORKS DEPARTMENT CONT'D
Confidential Resolution#GPA-647-98
Reports
Moved by Mayor Hamre,seconded by Councillor Mutton
THAT Confidential Report WD-61-98 and Confidential Report ADMIN-18-98 be
referred to the end of the agenda to be considered during a"closed"session of
Committee.
"CARRIED"
Snow Clearing Councillor Mutton requested that the Director of Public Works provide a memo
Program outlining the Snow Clearing Program over the last five years and the amount of
money expended on the program.
Mayor Hamre chaired this portion of the meeting.
ADMINISTRATION
There were no reports considered under this section of the agenda.
UNFINISHED BUSINESS
Hunting Resolution#GPA-648-98
Committee
Moved by Councillor Mutton,seconded by Councillor Schell
THAT the delegation of Eric Atkins be acknowledged.
"CARRIED"
i
OTHER BUSINESS
Surveillance Resolution#GPA-649-98
Cameras
Moved by Councillor Young,seconded by Councillor Mutton
THAT staff investigate and report back to Council of the financial and legal
implications of installing video cameras for 24-hour surveillance of the BIA areas
of Orono, Newcastle and Bowmanville.
"CARRIED"
Pay Equity Councillors Trim, Mutton and Schell advised that they have declined the pay equity
increase as outlined in By-law 98-173 which was passed by Council on
November 23, 1998.
Resolution#GPA-650-98
Moved by Councillor Mutton,seconded by Councillor Schell
THAT the meeting be"closed" for the purpose of discussing a legal and a personnel
{ matter.
"CARRIED"
S11
G.P. &A. Minutes - 18 - December 7, 1998
OTHER BUSINESS CONT'D
Resolution#GPA-651-98
Moved by Councillor Schell,seconded by Councillor Trim
THAT the actions taken during the"closed"session of Committee be ratified.
"CARRIED"
ADJOURNMENT
I
Resolution#GPA-652-98
Moved by Councillor Young,seconded by Councillor Schell
THAT the meeting adjourn at 2:35 p.m.
"CARRIED" I
I
i
I
MAYOR
DEPUTY CLERK
I
i
i
i
DN: PD-1-99
THE CORPORATION OF THE MUNICIPALITY OF CAARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 4, 1999 Res. #
Report #: PD-1-99 FILE #: DEV 93-002 By-law #
Subject: O.M.B. DECISION — TOMINA REZONING
PART LOT 26, CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON
FILE NO.: DEV 93-002
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-1-99 be received for information.
1. APPLICATION DETAILS
1.1 Applicant: Gertrude Tom ina
1.2 Application: From "Agricultural Exception (A-1)" to "Agricultural Exception
(A-54)" to permit the establishment of a golf driving range.
1.3 Land Area: 9.015 ha (22.27 acres)
1.4 By-law 98-076 adopted May 11, 1998
2. LOCATION
2.1 The subject property is located on the north-east corner of Highway No. 2 and
Hancock Road. The property is further described as being located in Part Lot 26,
Concession 2, former Township of Darlington.
b6 1
REPORT NO.: PD-1-99 PAGE 2
3. BACKGROUND
3.1 Rezoning and site plan applications were originally filed with the Municipality of
Clarington Planning and Development Department on January 4, 1993. At that
time the applicant proposed to develop the property for miniature golf and batting
cages as well as a driving range. As the application proceeded, only the driving
range component was pursued. Two public meetings were held; one in March
1993, the second in November 1995. The second meeting was as a result of an
application to amend the Durham Region Official Plan. The Ministry of Municipal
Affairs approved the Official Plan Amendment on February 22, 1996.
3.2 In July 1997, Council adopted a resolution as follows:
"THAT the Zoning By-law Amendment submitted by H. Kortekaas & Associates Inc.,
on behalf of Gertrude Tomina to rezone the subject property to permit the
development of a golf driving range , be approved for a temporary use and a by-law
amendment be forwarded to Council for approval at such time as all outstanding
site plan issues have been finalized.
3.3. In May 1998, following execution of a site plan agreement for the driving range, j
Council adopted a Temporary Use By-law for the development. This By-law was
appealed by Ms. Heather Parchment, the neighbouring landowner to the north. Her
reasons for appeal included loss of privacy; hours of operation; noise; traffic;
compensation for possible damages from golf balls; loss of property value;
disruption of views from the poles and nets; and negative grading and drainage
impacts.
3.4 The Ontario Municipal Board scheduled a hearing for the matter to be heard on
September 23, 1998. Mr. & Mrs. Tomina, their engineer and solicitor attended the
hearing. In addition, the Tomina's solicitor summoned a Planner from the
Municipality's Planning and Development Department in support of the By-law. An
b2
i
REPORT NO.: PD-1-99 PAGE 3
hour after the hearing was scheduled to commence, neither the appellant nor a
representative appeared at the hearing. As a result, based on evidence of the
Planner, the appeal was dismissed.
Respectfully submitted, Reviewed by,
a i J. Crome, M�.C.I.P. ,R.P.P. Franklin Wu, M.C.I.P. , R.P.P.
Acting Director of Planning & Development Chief Administrative Officer.
CP*LT*DC*df
18 December 1998
Attachment #1 — Key Map
Attachment #2 — Ontario Municipal Board decision
6 � 3
SUBJECT SITE
LOT 27 LOT 26 LOT 25 LOT 24
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ISSUE DATE --
OCT 0 5 1998
..
DECISION/OROER N� Ontario
Ontario Municipal Board
Commission des affaires municipales de(I'Ontarij+ 2P 80625
IH P
Heather Parchment has appealed to the Ontario Municipal Board under subsection 34(19)
of the Planning Act, R.S.O. 1990, c. P.13, as amended, against Zoning By-Law No.98-76
of the Municipality of Clarington.
OMB File No. R980122
COUNSEL :
D. Strike for M.G. Tomina
MEMORANDUM OF ORAL DECISION DELIVERED BY N.M. KATARY ON
SEPTEMBER 23 1998 AND ORDER OF THE BOARD
Neither the appellant nor.a representative showed up at the hearing, even half an
hour after the commencement of the hearing.
On the basis of the uncontradicted evidence by the Senior Planner with the
Municipality,the Board finds that the proposed amendment conforms to the Official Plan.
The Board, therefore, dismisses the appeal. In this particular instance taking into
account the facts of this caste, th-e AffvctiVe date- of the by-law should be the 23rd of
September, 1998.
The Board
so Orders.
i
"N.M. Keit
N.M. KATARY.. ...... .- .- '. ...
MEMBEa......_....
,
DN: PD-2-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 4, 1999 Res. #
Report #: PD-2-99 File #: PLN 32.12; PLN 32.12.2; PLN 32.12.3; PLN 32.12.5;
PLN 32.12.8; PLN 32.12.11 By-law #
Subject: STATUS OF REFERRALS & APPEALS TO THE CLARINGOTN OFFICIAL PLAN
FILE NO.: PLN 32.12; PLN 32.12.2; PLN 32.12.3; PLN 32.12.5; PLN 32.12.8;
PLN 32.12.11
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-2-99 be received for information.
1. BACKGROUND
1.1 The Clarington Official Plan was adopted by Council on January 29, 1996 and
approved by the Region of Durham on October 31, 1996. A total of 8 Referrals and 3
Appeals were received. Staff Report PD-159-97 to the December 8, 1997 General
Purpose and Administration Committee noted that Referral No. 1 (Cornish), Referral
No. 4 (Curtis), Referral No. 6 (North Lake Estates), Referral No. 7 (Roman and Holt),
and Appeal No. 1 (Mosport) had been resolved.
1.2 Since that time, Referral No. 2 (Provenzano) and Referral No. 8 (Domitrovic) have
been resolved. These referrals are discussed in more detail in Section 2 of this report.
Referral No. 3 is proceeding to a hearing before the Ontario Municipal Board in
January 1999, while negotiations are continuing with the Aggregate Producers
Association of Ontario (APAO) in an effort to resolve Referral No. 5 and the related
Appeals Nos. 2 and 3. The unresolved referrals/appeals are discussed in Section 3 of
this report.
0 � 0
REPORT PD-2-98 PAGE 2
2. RESOLVED REFERRALS
2.1 Referral No. 2: Otto Provenzano
2.1.1 The referral relates to a 1.3 ha parcel owned by Mr. Provenzano located on the north
side of Highway 2 between Trulls Road and Courtice Road, lying immediately north of
the designated Main Central Area. The Official Plan designates the property as
'Residential', with 'Special Policy Area F — King Street Corridor' shown as an overlay
designation. Residential uses and limited office development are permitted; however,
strip retail commercial uses are specifically not permitted. The referral by Mr.
Provenzano requested that the Main Central Area designation be extended to include
his lands.
i
2.1.2 A 31/2 day hearing in respect ct of Referral No. 2 was held in
Y g p November 1998. The
Board dismissed the referral and approved the designations as shown in the Council-
approved Official Plan. In its decision, the Board noted that the Provenzano lands are
not necessary to spatially or functionally complete an effective Main Central Area, and
that Highway 2 made it difficult to integrate the property within the Main Central Area.
The Board also noted that the development of retail commercial uses on the property
would contribute to strip commercial development along Highway 2 and would
undermine the planned function of the Main Central Area.
2.2 Referral No. 8: Joe Domitrovic
2.2.1 The referral sought to expand the uses permitted in the 'Green Space' designation by
Section 14.5.1 of the Official Plan in order to permit the continued operation of an
automotive repair and automotive body shop at 3872 Courtice Road. A hearing before
the OMB in respect of Referral No. 8 was scheduled to be held in May 1998.
However, Mr. Domitrovic withdrew his referral request prior to the start of the hearing.
With the withdrawal of the referral request, the Region's decision to approve Section
14.5.1 came into effect.
bu7
REPORT PD-2-98 PAGE 3
3. OUTSTANDING REFERRALS
3.1 Referral No. 3: Courtice Heights Developments
3.1.1 Related Applications submitted by Courtice Heights
• Official Plan Amendment Application: COPA 97-007
• Subdivisions: 18T-92014 and 18T-94027
• Rezoning: DEV 94-067 & DEV 92-033.
3.1.2 Referral No. 3, as submitted by Courtice Heights Development, seeks to increase the
population and housing targets for the Hancock Neighbourhood. As well, the referent
has objected to the provision in Section 14.4.3 which requires a 5 metre minimum
development setback from lands designated 'Environmental Protection Area'.
3.1.3 On September 21, 1998, Committee considered Report PD-106-98. Council
subsequently approved the recommendations that requested the OMB to amend the
Official Plan by incorporating the changes set out in Amendment No. 10 and to modify
the Official Plan by incorporating the changes set out in Modification No. 171.
Amendment No. 10 adjusts the housing and population targets in Table 9-2 and Map
E1, while Modification No. 171 introduces a new Section 14.4.5 which would exempt
the two Courtice Heights subdivisions from providing a 5 metre development setback
from woodlots designated 'Environmental Protection Area'. The Modification further
requires that the protection of Environmental Protection Areas on adjacent lands be
addressed through the conditions of draft approval for the subdivisions.
3.1.4 A 5 day OMB hearing in respect of Referral No. 3 and the related applications is
scheduled to begin January 11, 1999. Mrs. Libby Racansky has submitted an Issues
List to the Board on behalf of the residents opposed to the Courtice Heights
developments. A copy of Mrs. Racansky's letter to the Board forms Attachment No. 1
to this report.
b6
REPORT PD-2-98 PAGE 4
3.2 Referral No. 5: Aggregate Producers' Association of Ontario
Appeal Nos. 2 & 3: Municipality of Clarington
3.2.1 Referral No. 5 is very extensive and encompasses a total of 30 policies and six maps.
The Municipality also appealed the failure of the Region to make a decision on the
portions of the Official Plan which prohibit aggregate extraction in the Ganaraska
headwaters, and which set out the study requirements for aggregate extraction
applications.
3.2.2 The APAO has also appealed Amendment No. 3 to the Clarington Official Plan,
approved by Council in October 1997. This amendment moves the policies related to
i
Map D from Chapter 15 to Chapter 4, and incorporates a new section outlining j
strategic policies for mineral aggregates into Chapter 4. Amendment No. 3, as well as
Appeals 2 and 3, have been consolidated to the hearing related to Referral No. 5. A
pre-hearing for Referral 5 and the related appeals has been scheduled for March 31
and April 1, 1999.
3.2.3 The APAO has identified 6 broad issues related to the Official Plan's policies on the
natural environment and mineral aggregates, as follows:
• Environmental policies should be balanced by a stronger recognition of the
strategic importance of mineral aggregates;
• Avoid duplicating the study requirements of other agencies;
• Environmental policies should allow for compromise when less significant
environmental features overlay important aggregate deposits;
• Uses permitted in association with aggregate operations should reflect municipal
jurisdictions and provincial licenses;
• Protect mineral aggregate resources from severances; and
• Allow environmentally acceptable extraction and rehabilitation proposals that
enhance existing conditions in the Ganaraska watershed.
bug
REPORT PD-2-98 PAGE 5
3.2.4 Staff is continuing to negotiate with the APAO in an attempt to resolve the referral.
The two Conservation Authorities, the Region, SAGA and STORM, as well as the
Ministries of Natural Resources and Municipal Affairs and Housing have also been
involved with the discussions. The Municipal Solicitor and the Acting Director of
Planning will provide an "in camera" verbal report to Committee on the status of the
negotiations.
�I
Respectfully submitted, Reviewed by,
D v'd J. rome, M.C.I.P., R.P.P., Franklin Wu, M.C.I.P., R.P.P.,
Acting-Di rector of Planning & Development Chief Administrative Officer
JAS*DC*cc
i
December 16, 1998
Attachment No. 1 — Letter from Mrs. Racansky identifying issues and witnesses for
Referral No. 3.
6 10
DFC 11 1998 16:09 FR ROBINS APPLEBY TAUB 416 868 0306 TO 6304000723749190 P.02iO3
12/11/98 FK1 1"t44 res 0""w"' -- -
ATTACHMENT NO. 1
3000 Hancock Road
Courtice,ON LIE 2M1
Tel.(905-438.2976
December 11,1998
Ontario Municipal Board,Attention. Mr.John Lyon
Suite 1500
6S5 Bay Street
Toronto,ON MSG 1 E5
Ike: Reform)No.3,Board File No.0970004 OMB Case No.PL970061
Dear Sir
As per your request at the last Pre-hearing Conference In September,on behalf of the residents
conceited about this development,I forward the following issues List.
i
the proposed plan of subdivision without revision has no regard for the environmental sensitivity of the
land in question nor the FarewelU9lack watershed ecosystem and it does not table into acc:aunt the needs
of its present and future residents for the following reasons:
1. Water Table Doelins. Each previous development has lowered the water table,but the final adverse
effects of all developments collectively Is unknown. It will impact the environment and the water
supply of residents.
2. Impact of Population Density. The proposed population density is over 50%higher than the original
number projected by the original E.I.A.in 1961. This further increase will reduce,even more,the
Infiltration and contribution to the basefiow to two cold stream creeks. In addition, 0 ig In conflict with
the present population distribution In the surrounding area.
S. Principle at Development. There was no knowledge of land sensitivity when the principle of
development was established in the 1970's and no proper documentation of inclusion of this land
within the urban boundary has ever been located.
4. Urban Boundary and ivIlaster Drainage Plan. The land in question was not included within the
urban boundary(1995)or the Master drainage Plan(1980).
S. Setback Exception and Re-dotinition of Hazard Lands. The applicants lands were cleared prior to
the O.PA.and hence the propertyrs environmental significance was offered and natural drainage of
surrounding areas was negatively influenced to the point where a safety hazard exists. With
additional setback exceptions and the re-definition of hazard lands,there are no assurances that
further safety threats will be avoided.
6. Lack of E.I.S. The Impact study was site-specific and it is not possible to evaluate effectively and
environmental Impact without including the surrounding lands.
7. Road Alignment. The planned road crosses hazard lands,interrupts natural water flow from
significant natural features,and suggests that even more encroachment on the environment is likely
In the future.
S. Responsibility of the Developer. In the past,the developer cleared lands with no regard for the
environmental sensitivity at the area and hence demonstrated a lack of responsibWty. The applicant
is now required to develop an Environmental Management Plan and take responsibility for its
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nay 1� t4gA 15:44 9054361926 PPIM101
- bit
DEC 11 1998 16:10 FR ROBINS APPLEBY TAUB 416 868 0306 TO 630#0007237#9190 P.03iO3
implementation. How can residents be assured that this will take place when Clarington Council has
admitted that there is not enough start(neither municipal nor OLOCA)to monitor this activity? There
are also concerns about the impact of construction activity during and after building,
9. Non adheronae to Official Documentation. The development,as planned,does not adhere to the
Provincial Policy Statement, Regional Official Plan,Clarington Official Plan,original agreements,
documents and amendments,
10.Prematurity. Some services seem premature,uncertain or non-existent and only a watershed study
would determine the appropriate development that would least impact the lands In question.its
surround,the present and future residents,the municipality and region.
We will use written materials,letters,reports,studies,documents,photographs,videotapes and
oudiotapes to present our case. Our wiMesses and their statements are listed below:
1. Walter H.Gibson,Gibson Ammatates: Water table decline and reduction of infiltration would be
caused by Couches Heights Development and would have a negative impact on local wells. Long term
groundwater monitoring prior to,during and after development is recommend.
2. Chris Conti,CvrNl Environmental Services Inc.: Due to potential negative cumulative impacts on
the natural features and eootogioai functions of the area that development would create,watershed
planning is essential,
3. Michael White,Urban Forest Assoctatm The proposed level of development would severely
degrade the headwaters function of the Courfice Road Woods and wetlands on the cold water creek
system emptying into the Second Marsh and Lake Ontario.
My witnesses and I would like to receive a copy of the witmesa lists and their statements from the other
parties as soon as possible so that we can fully prepare our case before.January 11.
1 hope that this list satisfies your request. It not,please be in touch with me: I would be pleased to
provide additional information.
Sincerely
Libby Racansky
cc: Peter Van Loan,Denn(s Hefferon
DEC 11 1998 15x45 9054361926 PAGE.02
** TOTAL PAGE,03 **
bit
DN: PD-3-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 4, 1999 Res. #
Report #: PD-3-99 FILE #: PLN 18.1.4 By-law #
SUBJECT: CLASS ENVIRONMENTAL ASSESSMENT FOR ADDITIONAL WATER POLLUTION
CONTROL PLANT CAPACITY FOR WHITBY, OSHAWA AND CLARINGTON
(COURTICE) — DRAFT ENVIRONMENTAL STUDY REPORT
FILE NO.: PLN 18.1.4
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-3-99 be received;
2. THAT Report PD-3-99 be approved as the comments of the Municipality of
Clarington with respect to the Draft Environmental Study Report entitled "Class
Environmental Assessment for Additional Water Pollution Control Plant Capacity for
Whitby, Oshawa and Clarington (Courtice)", as prepared by Totten Sims Hubiciki
Associates for the Region of Durham; and
3. THAT a copy of Council's decision and this report be forwarded to the Region of
Durham Public Works Department.
1. BACKGROUND
1.1 Durham Region commissioned the consulting firm Totten Sims Hubicki Associates
to undertake a Class Environmental Assessment (EA) Report to address the water
pollution control plant requirements needed to accommodate the planned growth
identified in the Durham Region Official Plan for the Whitby-Oshawa-Courtice
Urban Areas. Through the EA process, a number of alternatives are examined and a
preferred alternative is identified. The 5 phases of the EA Report process are
summarized in Attachment No. 1 to this report.
hl _�
REPORT NO.: PD-3-99 PAGE 2
1 .2 Staff previously reported to Committee on this study (Report PD-145-97, October
20, 1997). At that time, Phase 1 had been completed and Phase 2 had commenced.
The Report endorsed by Council, provided the following comments:
• the selection of a site in South Courtice was supported as this would provide for
the servicing of Courtice's Employment Area lands;
i
• the design of the Water Pollution Control Plant must be considerate of the
existing recreational activities (Darlington Provincial Park) and the planned
future recreational activities (District Park) in South Courtice. Design
considerations should ensure sensitivity to the landscape, views and vistas,
provision of a visual buffer from the parks, minimization of odour affecting the
user's enjoyment of the parks or trail;
• the new site should provide opportunities for the Waterfront Trail to be
accommodated closer to the shoreline, and
• the nine principles of waterfront development (clean, green, useable, diverse,
open, accessible, connected, affordable and attractive) be taken into account
when designing the plant;
1.3 Durham Region has recently submitted Phases 3 and 4 of the Study to the
Municipality for comment. A portion of the Executive Summary has been attached
for your information (Attachment#4). A copy of the complete draft report and
appendices are available for review in the Clerks and Planning Departments.
1 .4 The purpose of this Report is to present the findings of the Study for Committee's j
review and provide the Municipality's comments on the Phase 3 and 4 report.
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REPORT NO.: PD-3-99 PAGE 3
2. PREFERRED ALTERNATIVE
2.1 The existing Harmony Creek Water Pollution Control Plant is nearing capacity, and
additional capacity will be required by the year 2001. The EA Report indicates that
the preferred alternative is to construct a new water treatment plant to handle 30
MIGD (million imperial gallons a day).
2.2 Four sites in South Courtice were reviewed as potential locations for a new Water
Pollution Control Plan (Attachment#2). Of the four sites, Site 2 was selected as the
preferred site. Briefly, some of the reasons supporting the selection of Site 2 are as
follows:
• Significant hydraulic advantages which promote gravitational flows, reducing
the need for pumping;
• There is a gradual consistent slope on the site which will facilitate construction
and gravity flow through the plant;
• The location of the outfall diffuser takes advantage of the distance from any
water intake pipes and the location of the Darlington Nuclear Generating Station
outlet which will promote diffusion of the discharge;
• The site can support expansion to 60 MIGD if necessary;
• The site is at a sufficient distance from the Darlington Provincial Park to
minimize any impact on the park users;
• The site will allow the Waterfront Trail to be located in direct proximity to the
Lake Ontario shoreline; and
• The financial obligations are the same or less than the other 3 sites.
2.3 The preferred site is located on Part Lots 25, 26, 27 and 28 in the Broken Front
Concession in the former Township of Darlington. This site is approximately 73
hectares in size and comprises 5 different properties (Attachment #3). The estimated
cost of establishing a new plant on these lands is $157,000,000.
6 15
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REPORT NO.: PD-3-99 PAGE 4
3. ISSUES DISCUSSED IN THE EA
3.1 The following is a brief description of the issues/impacts identified with establishing
the water treatment plant at the preferred location. The required separation distance
is 150 metres between sensitive adjacent uses (primary impact zone). The report
states that it has identified a secondary impact zone of 150 metres to 400 metres
(Attachment #3). It is acknowledged that within this secondary impact zone, some
impacts may be occasionally experienced.
3.2 Environmental Assessment
An environmental report was conducted to determine whether any significant
wildlife or vegetative features are located within the limits of the site. The report
confirmed that the site does not support a wetland or ANSI. However, out of the
four sites reviewed in South Courtice, Site 2 has the most vegetation and possesses
the best north-south wildlife corridors. In addition, the existing east-west corridor
located along the railway is enhanced through the location of a small woodlot
adjacent to the railway (Attachment #5). The report states that the siting of the plant
will be predominantly on agriculturally cropped fields and that there will be no
impact other than removal of a portion of a north-south treed fencerow which will
be replenished by replantings. The report also states that there will be no long-term
negative impact to wildlife resources.
3.3 Agricultural Assessment
The chosen site has been under agricultural cultivation for some time. The soils are
identified as Class 1, being the best soils for agricultural production. The report
notes that the subject lands account for less than 1 % of all farmland within the
Municipality. However, the report does acknowledge that removal of this farmland
form each individual farm may reduce the viability of said farms.
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REPORT NO.: PD-3-99 PAGE 5
3.4 Economic Assessment
The report states that Site 2 is large enough to accommodate any future increases in
the population targets contained within the Official Plan. It will also provide
sanitary sewer servicing in South Courtice, thereby facilitating the development of
the existing unserviced industrial and residential lands within Courtice. Preparation
and construction of the plant is expected to take approximately 30 months and up
to 70 people will be directly employed on site during the construction of the plant.
Approximately 40 new permanent positions will be required to operate the new
facility.
3.5 Social Assessment
The construction of the plant in this location will result in the relocation of one
residence located within the 150 metre primary impact zone and the potential for 5
property owners to lose a portion of their properties.
3.6 Noise Assessment
The noise report identifies Site 2 as the least preferred site from a noise perspective
in that this location has the lowest level of background noise.
3.7 Odour Assessment
Odour modelling was conducted for all four sites. The report states that the odour
concentration is usually less than 10ou/m3 over 90% of the time. However, the
maximum predicted odour concentrations at all four sites are well in excess of the
10ou/m3 value and some form of odour control must be included as part of the
plant design regardless of the site selected. There was no variation between the
four sites with respect to odour impact.
617
REPORT NO.: PD-3-99 PAGE 6
3.8 Visual Impacts
The report briefly discusses that visibility is an issue and appropriate buffering will
be provided. The report states that mitigation will be required.
3.9 Traffic Impacts
When the plant's capacity is at 30MIGD, the report estimates that 137 truck
movements will be generated a week (27.4 movements per day).
3.10 Impacts on Recreational Activities
The report concentrates on identifying the impacts on Darlington Provincial Park
and mitigation of those impacts. Darlington Provincial Park is located well beyond
the secondary impact zone of 400 metres. The future alignment for the waterfront j
trail is located within the primary impact zone and portions of the future district
park may be located within the primary impact zone. Other portions of the park
will likely be located within the secondary impact zone. However, very little
analysis or even discussion is provided with respect to the waterfront trail and the
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future district park. This issue is further discussed in Section 4 of this report.
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3.11 Interconnected Pipeline
The project also includes an interconnected pipeline to divert sanitary sewage from
the Harmony Creek Water Pollution Control Plant located in Oshawa, to the new
Courtice Plant. Two 900mm diameter pressure sewers will be constructed between
the Harmony Creek Pumping Station and the new Courtice Plant. Attachment #6
identifies the selected alignment of the pipeline.
4. STAFF COMMENTS
4.1 The lands identified as Site 2 (Attachment #2) are designated Waterfront Greenway
within the Clarington Official Plan. The Official Plan also identifies a future District
Park to be located within the vicinity of this site. The Official Plan recognized the
618
REPORT NO.: PD-3-99 PAGE 7
potential for a water pollution control plant to be located in South Courtice. If Site
2 is accepted as the location of the plant, an official plan amendment is not
required. However, for the purpose of clarity, a future review of the Official Plan
would incorporate an amendment to reflect the approved location.
The lands are zoned Agricultural (A), Environmental Protection (EP), and Holding-
General Industrial ((H)M2), within the Comprehensive Zoning By-law 84-63. The
"Environmental Protection" zone is a 305m (1000 foot) buffer area along the Lake
Ontario Shoreline.
4.2 Waterfront Trail
The development of the water pollution control plant will provide the Municipality
and the Waterfront Regeneration Trust with the opportunity to fulfil their desire to
have the trail located adjacent to the waterfront. The Region has indicated that it
will make the lands along the shoreline available to the Municipality for the
construction of the trail and related facilities. The mapping contained within the EA
Report shows a trail corridor located inland to the waterfront from Courtice Road to
the Darlington Nuclear Generating Station. The detailed alignment for the trail will
be determined once lands are conveyed to the Municipality. The Municipality will
need to continue to secure the alignment of the trail abutting the waterfront from
the Darlington Provincial Park to Courtice Road, west of the subject site.
4.3 The report does little to address potential impacts to users of the trail. A portion of
the trail is located within the 150 metre primary impact zone. The Draft Report
should be revised to give consideration to visual, noise and odour impacts on the
trail and it's users. More emphasis should be placed on providing mitigation
techniques to buffer the trail from this use.
619
REPORT NO.: PD-3-99 PAGE 8
4.4 Municipal District Park
A municipti district park has been identified within the Clarington Official Plan and
would be located in the vicinity of the water pollution control plant. The potential
boundaries of the future district park are shown on Attachment #3. Although this
site has not been confirmed, it will be affected by both the primary and secondary
impact zone. The EA Report does not sufficiently address this potential land use in
their review of impacts, nor in the discussion regarding mitigation. Examination of
potential noise, odour and visual impacts on the future district park and its users
should have been identified and addressed in more detail.
4.5 The visual impacts of the plant were addressed on a general basis. More
information should be provided in the draft report regarding location of the buffer
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areas and planting strips.
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The report notes that the plant will be visible from Lake Ontario. Given the
previous impacts of the Blue Circle and Ontario Hydro on the Clarington
waterfront, staff believe that this impact should be mitigated as much as possible.
4.6 The environmental component of this process dealt primarily with identification of
wildlife corridors. A brief vegetation inventory was completed, however no wildlife
inventory was prepared.
4.7 The site design stage will be important in resolving many of the above issues. The
Municipality requests the opportunity to be fully consulted in the site design stage.
5. CONCLUSION
5.1 The selection of Site 2 as the preferred location for the new Courtice Water
Pollution Control Plant is supported. The preliminary site design is shown in
Attachment #7 to this report.
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REPORT NO.: PD-3-99 PAGE 9
5.2 The Draft EA Report needs to be revised to address the impacts of the plant on the
operation of the future district park and the waterfront trail. In addition, the section
discussing the mitigation methods should be amended to include mitigation of
impacts on the waterfront trail and municipal district park.
5.3 Staff request that the Municipality be consulted during the detailed design and siting
of the plant. This will allow Staff the opportunity to ensure that the impacts on the
district park and waterfront trail are properly mitigated.
Respectfully submitted, Reviewed by,
Da ).X rome, M.C.I.P.I R.P.P. Franklin Wu, M.C.I.P., R.P.P.
Acting irector of Planning & Development Chief Administrative Officer.
HB*DC*df
22 December 1998
Attachment #1 — 5 Phases of the Class Environmental Assessment Process
Attachment #2 — Class EA Study Area Sites
Attachment #3 — Preferred Location of Water Pollution Control Plant
Attachment #4 — Excerpt of Executive Summary of Class EA Report
Attachment #5 — Natural Features
Attachment #6 — Preferred Alignment of Interconnected Pipeline
Attachment #7 — Potential Plant Design
Interested parties to be notified of Council and Committee's decision:
Durham Region Works Department
P.O. Box 623
105 Consumers Drive
WHITBY, Ontario
L1 N 6A3
621
ATTACHMENT#1
PHASES OF THE CLASS ENVIRONMENTAL ASSESSMENT PROCESS
Phase 1: Identify the problem or deficiency.
Phase 2: Identify alternative solutions to the problem, by taking into consideration the
existing environment, and establish the preferred solution taking into
account public and agency review and input. At this point identify approval
requirements and determine the appropriate Schedule for the project:
proceed through the following Phases for Schedule "C" projects.
Phase 3: Examine alternative methods of implementing the preferred solution, based
upon the existing environment, public and government agency input,
anticipated environmental effects and methods of minimizing negative
effects and maximizing positive'effects.
Phase 4: Document, in an Environmental Study Report a summary of the rationale,
and the planning, design and consultation process of the project as
established through the above Phases and make such documentation
available for scrutiny by review agencies and the public.
Phase 5: Complete contract drawings and documents, and proceed to construction
and operation; monitor construction for adherence to environmental
provisions and commitments. Where special conditions dictate, also
monitor the operation of the completed facilities.
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Regional Municipality of Durham
Class Environmental Assessment for Additional Water Pollution
Control Plant Capacity for Whitby, Oshawa and Clarington (Courtice)
Environmental Study Report (Draft) zx.
Water Pollution Control Plant
A new 68,180 m'/d (15 MIGD) water pollution control plant will be constructed in South
Courtice over a twenty year period, in two separate phases. Each phase will have a capacity of
34,080 m'/d (7.5 MIGD). The timing of the second phase will depend upon the remaining
service life of the trickling filter plant at Harmony Creek. The new plant will employ the
conventional activated sludge process and include preliminary treatment, primary clarification,
aeration, secondary clarification, anaerobic digestion and six (6) months biosolids storage.
Effluent disinfection will be provided via ultraviolet (LTV) irradiation.
An environmental evaluation was conducted based upon the selected conceptual plant design and
phasing, as well as the routing of required pipeline infrastructure. The analysis indicates that
construction of a water pollution control plant on Site No. 1 would have the highest
environmental impact of the four sites considered. The primary impacts include potential
construction impacts upon Darlington Provincial Park and the negative perception associated with
locating a water pollution control plant adjacent to the park. In addition, one residence would
be displaced as a result of plant construction on Site No. 1.
i
The potential impact upon the park must be weighed against the potential loss of industrial or
prestige employment lands associated with the development of Sites 3 and 4. The Municipality
of Clarington has expressed concern with this potential loss, and the associated lost opportunity,
should a new plant facility be constructed on either of these two sites. Both Sites 3 and 4 have
Highway 401 access. The Municipality of Clarington has indicated that such prime industrial
sites are in short supply within the community.
Site Nos. 2 and 4 have the least environmental impact of the sites considered. Both sites provide
approximately equal site area for plant construction and therefore comparable flexibility to
accommodate future changes to the ROP and/or service area boundaries. The primary drawbacks
associated with a plant at Site No. 4 are the need for a relatively large raw sewage pumping
station to service proposed developments north of Highway 401 and west of Tooley Creek, as
well as the need for an inlet pumping station at the plant due to the relatively high ground
elevation at the site (average 150 metres). The inlet sewer to a plant at Site No. 4 would be
approximately 10 metres (33 feet) deep.
In contrast to Site No. 4, Site No. 2 can accept flows from Courtice and northern Oshawa by
gravity. A relatively shallow inlet pumping station would be required initially and the inlet sewer
would be surcharged south of Highway 401 as plant flows increase. Site No. 2 offers some
significant advantages from a hydraulic design viewpoint. In addition, constructing the new plant
at Site No. 2 provides the Region of Durham with an opportunity to relocate a portion of the
Waterfront Trail closer to the Lake Ontario shoreline and incorporate the development of the
proposed district park into the final plant design, both of which are positive benefits to the
community.
totten sims hubicki associates
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Regional Municipality of Durham
Class Environmental Assessment for Additional Water Pollution
Control Plant Capacity for Whitby, Oshawa and Clarington (Courtice)
Environmental Study Report(Draft) Xxi•
Given the operational constraints associated with Site No. 4, and the opportunities afforded plant
construction on Site No. 2, the preliminary preferred site, subject to public input, is Site No. 2.
Site No. 2 is located south of the CN Rail line, east of Courtice Road and west of Darlington
Provincial Park.
The proposed conceptual plant layout is presented as Figure ES.3.
Effluent Outfall
An 1,500 mm (60 inch) diameter effluent outfall will be constructed approximately 1,100 metres
(3,609 feet) offshore of Lake Ontario. The new outfall will have a diffuser section which is
approximately 180 metres (590 feet) in length. The new effluent outfall will be terminated at a
water depth of approximately 6 metres (20 feet). Provision will be made in the design to allow
the outfall to be extended in future, if required.
Wastewater Flow Reduction Strategies
The Region of Durham will continue to implement and improve both their water efficiency and
sewer rehabilitation programmes. These programmes will be maintained to reduce future
wastewater flows and therefore reduce future infrastructure expenditures as well as associated
operating costs.
ES.5 PRINCIPAL CONCERNS AND MITIGATING MEASURES
Several principal concerns were raised by the public and review agencies during the Class
Environmental Assessment process. A summary of these concerns, as well as the proposed
mitigation to address them, is summarized below.
Drinking Water Quality
Durham Operations staff raised concerns regarding the potential impact of a new or expanded
Water Pollution Control Plant on area drinking water treatment plant intakes. A computer
modelling study was carried out to determine the anticipated impact upon area water plants for
construction of a Harmony Creek WPCP expansion or new plant in South Courtice. All
simulations were conducted based upon a "worst case" peak flow of 440,640 m'/d (97 MIGD)
and an assumed ultimate water pollution control plant capacity of 272,600 m'/d (60 MIGD). This
capacity was calculated based upon the overall size of the catchment. This approach was taken
to ensure the selected plant location is acceptable from a water quality perspective far into the
future regardless of any future increases in ROP "population targets" and therefore plant flows.
The proposed mitigating strategy includes locating the new effluent outfall as close as practically
possible to the heated water discharge from the Darlington Generating Station. The heated water
discharge at the Darlington NGS provides significant effluent dilution. In addition, the effluent
outfall will be constructed to a depth of 6 in (20 feet) initially with provision to extend the outfall
pipe in future, if required.
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CLASS ENVIRONMENTAL ASSESSMENT
4.9
Regional Municipality of Durham
Class Environmental Assessment for Additional Water Pollution
Control Plant Capacity for Whitby, Oshawa and Clarington (Courtice)
Environmental Study Report(Draft) xxiii•
Darlington Provincial Park
A great deal of concern was raised with regard to the potential construction and operating impacts
upon users of nearby Darlington Provincial Park. The following mitigating strategies are
proposed:
i) locate the new water pollution control plant at Site No. 2 well away from the park
property.
ii) locate the new effluent outfall as close as practically possible to the heated water
discharge from the Darlington Nuclear Generating Station. The heated water discharge
at the Darlington NGS provides significant effluent dilution and acts to push the treated
effluent further offshore.
iii) construct the proposed interconnecting pipeline through the park during the park off
season between November 15 and May 15.
iv) incorporate odour control measures into the new plant design, as required.
V) provide significant vegetative buffer along the north, west and south side of the plant
property.
Darlington Nuclear Generating Station Water Intake
Ontario Hydro has expressed concern with the potential impact upon the cooling water intake for
the Darlington Nuclear Generating Station. The new effluent outfall will be located as close as
practically possible to the heated water discharge which will push the treated effluent further
offshore away from the intake. Computer modelling studies indicate that the outfall locations
considered for this study will have little or no impact upon the Darlington NGS cooling water
discharge. The relative impact for an outfall offshore of Courtice decreases with increasing water
depth and provision will be made in the design to allow the outfall to be extended into deeper
water in future, if required.
Creek Crossings for Sanitary Foreemain
The proposed undertaking will require pipeline crossings of Harmony, Robinson and Tooley
Creeks. MNR, CLOCA and Friends of the Second Marsh have expressed concern with the
impact of the crossings upon fisheries and adjacent riparian habitats. The following mitigating
measures are proposed:
i) All creek crossings will be done between July 15 and November 15. The crossing of
Robinson Creek, within Darlington Provincial Park, will be done between October 15
and November 15 to coincide with the park off season.
ii) All crossings will be done in the dry.
totten sims hubicki associates
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Regional Municipality of Durham
Class Environmental Assessment for Additional Water Pollution
Control Plant Capacity for Whitby, Oshawa and Clarington (Courtice)
Environmental Study Report (Draft) xxiv.
iii) All crossings will be done as quickly as possible.
iv) Only half of the watercourse will be isolated at any one time when undertaking the
crossings. Isolation will be accomplished with a simple cofferdam of sandbags, an
Aquadam' or sheet piling (Harmony Creek crossing).
V) Bottom substrate will immediately be replaced and banks stabilized and revegetated once
the crossing is complete.
vi) An Environmental Inspector will be present throughout each crossing operation.
vii) At each crossing site, an area will be temporarily set aside to isolate sediments and
temporarily hold water for sediment removal from the dewatering process.
viii) Silt fences will be erected along all watercourses prior to any work being completed
adjacent to the watercourse.
ix) Unless sod is used, erosion control matting is to be placed on all disturbed areas adjacent
to watercourse crossings and remain in place until a cover crop has been established.
X) After installation of mains, suitable river run substrate will be added to crossings areas
to enhance fish habitat.
Wildlife Linkages
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A number concerns were expressed with potential impacts of a new plant upon existing wildlife
corridors in the South Courtice area. A number of mitigating measures will be incorporated into
the design and construction of the new plant to mitigate these impacts. These will include the
following:
• the majority of the construction will be confined to the existing cultivated areas to the
west of the proposed plant site.
• disruption to existing treed areas associated with road construction will be minimized.
• the existing vegetative buffer to the north of the site (south side of CN Rail line) will be
enhanced.
• the vegetative buffer on the south side of the site near Lake Ontario will be enhanced.
• the proposed pipeline south of the CN Rail line will be constructed south of the existing
utility corridor which is the highest quality vegetated east-west linkage in the area.
• sufficient land will be acquired with the sewer easement to permit the expansion of the
existing wildlife corridor paralleling the CNR line.
totten sims hubicki associates
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Regional Municipality of Durham
Class Environmental Assessment for Additional Water Pollution
Control Plant Capacity for Whitby, Oshawa and Clarington (Courtice)
Environmental Study Report (Draft) XXv•
Waterfront Trail
The Waterfront Regeneration Trust asked that consideration be given to relocating the Waterfront
Trail to the lakeshore as part of the plant design. They also requested that public parking be
provided. The Region recognizes that a strip of land will be required along the south side of the
plant site for a buffer and erosion setback. Part of this allotment could be used for a Waterfront
Trail and/or a District Park. This site design feature represents a significant enhancement to the
South Courtice area.
ES.6 PROJECT FINANCING
The estimated cost of the proposed undertaking is summarized in Table ES.2.
TABLE ES.2
ESTIMATED COST OF PROPOSED PROJECT
Item Stage I a Stage lb Stage 2 Stage 3
Harmony Creek Pumping Station $10,510,000 $ 2,630,000
Interconnecting Pipeline $ 8,470,000 $ 6,320,000
Water Pollution Control Plant $49,870,000 $26,405,000 $26,271,000 $26,271,000
Total $68,850,000 $35,355,000 $26,271,000 $26,271,000
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The proposed plant will be financed through water user rates and lot levies. The Region
currently employs a uniform rate structure in which the cost of all infrastructure is shared among
rate payers in the Region based on water consumption.
ES.7 PUBLIC REVIEW OF ESR
The ESR will be tiled with the Regional Clerk on (To be confirmed).
Advance notification of the proposed date for filing the ESR was given to the public by
publication in the (To be confirmed), editions of the (To be confirmed) and the o be
confirmed).
In addition to the Regional Clerk's Office, copies of the ESR are being made available for public
review at the Regional Works Department, the Town of Whitby Municipal Office, the City of
Oshawa, Municipality of Clarington and at local public libraries in Whitby, Oshawa and
Clarington.
The public review period will end on (To be confirmed).
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Regional Municipality of Durham
Class Environmental Assessment for Additional Water Pollution
Control Plant Capacity for Whitby, Oshawa and Clarington (Courtice)
Environmental Study Report(Draft) xxvi.
If objections are received with the review period which cannot be resolved, the objector can
request the Minister of the Environment to elevate the project to an Individual Environmental
Assessment status, which is termed a "bump-up". It is the Minister's responsibility to decide if
the objection is justified within a period of 45 days from notification of the request.
ES.8 PROPOSED PROCEDURE
Although it is not intended to have formal Public Information Centres during Phase 4 of the Class
EA process, public involvement will still be encouraged. There have been issues raised during
the planning process which can be addressed more fully at the detailed design and construction
stage and it is expected that members of the public may become involved in those specific
activities which hold their interest.
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LEGEND
❑FOREST AREA
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THE REGIONAL MUNICIPALITY NATURAL ENVIRONMENT MAP
ENGINEERS ARCHITECTS AND PLANNERS OF DURHAM SOUTH COURTICE SCALE:1:10,000 PROJECT:52-20644
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 4, 1999 Res. #
Report #: PD-4-99 FILE #: PLN 34.1.1 By-law #
Subject: GOVERNING BY-LAW FOR THE LOCAL ARCHITECTURAL
CONSERVATION ADVISORY COMMITTEE
FILE NO.: PLN 34.1.1
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-4-99 be received;
2. THAT the governing By-law attached to Report PD-4-99 be forwarded to Council for
approval; and
3. THAT the LACAC be advised of Councils decision.
I
1. BACKGROUND
1.1 In 1977 Council of the former town of Newcastle appointed its first Local
Architectural Conservation Advisory Committee (LACAC). The LACAC has
continued since that date working towards the preservation of Clarington's
architectural heritage.
1.2 Part IV, Section 28 of the current Ontario Heritage Act (R.S.O., 1990, Chapter 0.18)
permits the Council of a local municipality to establish a Local Architectural
Conservation Advisory Committee consisting of not fewer than five members. The
LACAC is to be responsible for advising and assisting Council on all matters related
to the conservation of buildings of historic or architectural value and related to the
designation of heritage conservation districts. The Ontario Heritage Act is
administered through the Ministry of Citizenship, Culture and Recreation. The
6s5
REPORT NO.: PD-4-99 PAGE 2
Ministry informed staff that Council, at its discretion, may apply Section 28 of the
Act to define the roles and responsibilities of the Committee.
1.3 As the Ontario Heritage Act does not give specific details of the scope of the
LACAC's duties, the Committee deemed it appropriate to have a.governing by-law
prepared to clarify its responsibilities, and to address other issues such as the
appointment of replacement members. At LACAC's request, Planning staff prepared
the attached By-law. The By-law was reviewed by the LACAC Advisor for the
Ministry and was presented to the LACAC for comment and approval. On October
20, 1998, the By-law was approved by the current LACAC.
1.4 Staff have surveyed the seven other municipalities within Durham Region as to
I
whether or not they have established a mandate for their LACAC's by a separation
by-law. Pickering, Ajax and Oshawa have passed by-laws setting out their LACAC's
roles and responsibilities. The municipalities of Scugog and Brock do not have a
LACAC and, as of the writing of this report, Whitby and Uxbridge have not
responded to the survey request.
I
2. BY-LAW SUMMARY
2.1 The By-law sets a minimum of five members and appoints these members for a term
concurrent with Council, or until a successor is appointed. It allows for the
replacement of members as members resign or are deemed to be inactive, for the
appointment of new members, and for the election of officers. It also indicates that
the Municipal Treasurer will establish separate financial records on behalf of the
Committee. This latter provision is the current practice.
2.2 The LACAC's roles and responsibilities are defined as follows:
• to establish criteria for property evaluation;
• to maintain a current list of built heritage resources; .
d � 6
REPORT NO.: PD-4-99 PAGE 3
• to advise Council on all matters as dictated by the Ontario Heritage Act;
• to assist the Municipality on issues related to built heritage resources and
cultural heritage landscapes;
• to raise public awareness and education of the Municipality's heritage;
• to utilize all available funds for the conservation of the Municipality's heritage;
• to prepare a yearly report to Council;
• to meet a minimum of eight times per year.
3 CONCLUSION
3.1 The Planning Department supports the desire of the LACAC to define their roles and
responsibilities through this governing By-law. In most instances, it confirms
existing roles and procedures. Therefore, staff request that Council adopt the
attached By-law as the governing By-law for the Clarington LACAC.
Respectfully submitted, Reviewed by,
D v d . Crome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.
Acting Director of Planning & Development Chief Administrative Officer.
IL*DC*df
18 December 1998
Attachment # 1 — Governing By-law
Interested parties to be notified of Council and Committee's decision:
Ms. Janie Dodds
LACAC Chair
3917 Concession Road 8
R.R.#1
ORONO, Ontario
LOB 1 MO
b 3 7
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 98-
being a By-law to govern the Local Architectural Conservation Advisory Committee
and provide for the appointment of members thereto
WHEREAS Part IV, Section 28 of the Ontario Heritage Act (R.S.O., 1990, Chapter 0.18)
states that the Council of a Municipality may, by By-law, establish a Local Advisory
Committee to be known as the Local Architectural Conservation Advisory Committee
(LACAC) composed of not fewer than five members appointed by Council to advise and
assist Council on all matters related to Parts IV and V of the Ontario Heritage Act (R.S.O.,
1990 Chapter 0.18);
AND WHEREAS the Council of the Corporation of the Municipality of Clarington deemed
it advisable to establish such a Committee and has provided for the appointment of
members thereto since 1977;
i
AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to clarify the mandate of such a Committee;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. The LACAC shall consist of a minimum of five members. No maximum number of
members shall be set. Members shall be appointed by Council for a term
concurrent with the term of the appointing Council or until a successor is
appointed.
2. The Council may, by resolution, replace members as members resign or as members
are deemed to be inactive. Council may appoint from time to time such new
members as considered desirable or as recommended by the LACAC.
3. The LACAC shall, at the first meeting following their appointment, elect officers
from the appointed Committee members.
4. The Council through the Municipal Treasurer shall establish separate records on
behalf of the Committee.
i
- 2 -
5. The responsibilities of the LACAC shall be as follows:
• to establish criteria for the evaluation of properties of architectural and/or
historic value or interest;
• to prepare, evaluate, update and maintain a list of built heritage resources;
• to advise Council on all matters related relating to Part IV and V of the Ontario
Heritage Act;
• to advise and assist the Municipality on matters relating to built heritage
resources and cultural heritage landscapes;
• to implement programs and activities, as decided by the Committee, which
would increase public awareness and education of heritage conservation issues;
• to utilize funds budgeted by Council and generated through fund raising
activities to conserve the Municipality's heritage, increase public awareness and
education, conduct research and provide for the general administration of the
Committee;
• to prepare a yearly report to advise Council of the Committees' activities; and
• to meet monthly for a minimum of eight times per year.
BY-LAW read a first time this day of 1999.
BY-LAW read a second time this day of 1999.
BY-LAW read a third time and finally passed this day of 1999.
MAYOR
CLERK
DN: PD-5-99
THE CORPORATION OF THE MUNICIPALITY OF CAARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 4, 1999 Res. #
Report #: PD-5-99 FILE #: DEV 89-078 By-law #
Subject: REZONING APPLICATION
APPLICANT: TRULLS ROAD FREE METHODIST CHURCH
PART LOT 30, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON
FILE NO.: DEV 89-078
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-5-99 be received;
2. THAT the application to amend Comprehensive Zoning by-law 84-63 of the former
Town of Newcastle, submitted by the Trull's Road Free Methodist Church, be
APPROVED and the "Holding (H)" Symbol be removed by By-law upon execution
of a Site Plan Agreement;
3. THAT the amending By-law attached to Report PD-5-99 be forwarded to Council for
approval;
4. THAT a copy of Report PD-5-99 and the amending By-law be forwarded to the
Durham Region Planning Department; and
5. THAT all interested parties listed in this report and any delegation be advised of
Council's decision.
1. APPLICATION DETAILS
1.1 Applicant: Trull's Road Free Methodist Church
1.2 Rezoning: From "Agricultural (A)" to "Holding — Urban Residential Type
One ((H) R1)" to permit the expansion of an existing place of
worship onto an abutting property in the applicant's
ownership.
0 + J
REPORT NO.: PD-5-99 PAGE 2
1.3 Area: 1.6 ha (4.0 acres)
2. LOCATION
2.1 The subject lands are located in Part Lot 30, Concession 2, former Township of
Darlington, on Trulls Road, south of Highway No. 2; more specifically at 2283 and
2301 Trulls Road, in Courtice.
3. BACKGROUND
'i
3.1 The original application for rezoning was received on May 29, 1989. Review and
discussion of this application revealed that there were two phases of the
application. Phase 1 would be an extension of the existing church, solely on the lot
it was located on and Phase 2 which would entail the expansion of the church onto
the abutting parcel to the south which is also in their ownership. Phase 1 was
successfully completed by means of obtaining a minor variance from the Committee
of Adjustment and entering into a site plan agreement with the Municipality. This
agreement was registered November 6, 1989.
By correspondence, the applicant has kept this file active until they were ready to
continue with Phase 2. In June of 1998, the Municipality received a letter from the
applicant confirming they were ready to begin the rezoning and site plan agreement
process required for Phase 2. New drawings for the proposal were submitted in late
July 1998.
3.2 The first Public Meeting was held October 23, 1989. Due to the length of time
elapsed since that meeting and the extensive development that had occurred from
Sandringham Drive to the north side of the church property in recent years, it was
Staff's opinion that a second Public Meeting was required to satisfy the
requirements of the Planning Act.
b4 �
REPORT NO.: PD-5-99 PAGE 3
A second Public Meeting was held on August 31, 1998 for the rezoning of this
parcel. No delegations appeared nor were any concerns raised.
4. EXISTING AND SURROUNDING USES
4.1 Existing Uses: Existing church located at 2301 Trulls Road
Existing dwelling located at 2283 Trulls Road
4.2 Surrounding Uses: East - vacant agricultural lands
North - residential (Plan of Subdivision 40M-1902)
South - residential
West - residential
5. OFFICIAL PLAN POLICIES
5.1 Within the 1991 Durham Region Official Plan, the subject property is designated
"Living Area". Lands designated as such shall be used predominantly for housing
purposes and may also permit certain public and recreational uses which are
compatible with their surroundings. The application conforms.
5.2 Within the Clarington Official Plan, the subject lands are designated "Urban
Residential ". The predominant use of lands within this designation shall be for
housing purposes. Other uses may be permitted, including community facilities,
which includes a place of worship. Community facilities are encouraged to locate
in urban areas to enable easy accessibility by the majority of the population and,
where possible, to utilize full municipal services. The application conforms.
6. ZONING BY-LAW PROVISIONS
6.1 The current zoning of the subject property is "Agricultural (A)". This zoning does
not reflect the designation in the new Official Plan, and as such would only permit
an existing place of worship. Expansion onto the abutting lot to the south, in the
d42
REPORT NO.: PD-5-99 PAGE 4
ownership of the Trull's Road Free Methodist Church, would require a zoning
amendment.
7. PUBLIC NOTICE AND SUBMISSION
7.1 Public notice was given by mail to each landowner within the 120 metres of the
subject site and a public notice sign installed on the lands.
8. AGENCY COMMENTS
8.1 The application was circulated to obtain comments from other departments and
agencies.
8.2 The Clarington Public Works Department has no objections to the proposal subject
to the following conditions:
i
• The applicant must provide a 5.18 metre road widening to the Municipality
along Trulls Road. The required road dedication must be provided to the
Municipality free and clear of encumbrances;
• The applicant must provide a 10 metre by 10 metre sight triangle to the
Municipality, at the intersection of Trulls Road and the Future Arterial Road
(shown on Attachment #3), free and clear of encumbrances;
• The applicant's engineer will be required to prepare a Grading and Drainage
Plan that details conveyance of overland flow from this site. All on-site drainage
must be conveyed to an approved outfall location. The final approved Grading
.and Drainage Plan must be compatible with the future urbanization of Trulls
Road;
• The applicant will be required to provide the Municipality with easements for
the purpose of constructing underground storm sewers and related facilities.
The easements required by the Municipality must be granted free and clear of
encumbrances;
643
REPORT NO.: PD-5-99 PAGE 5
• The applicant must enter into a development agreement with the Municipality;
• The applicant must provide a 2% cash contribution in lieu of the normal
parkland dedication; and
• The Building Division, will provide comments at the building permit stage.
8.3 The Clarington Fire Department has no objection subject to the following
conditions:
• The distance from the fire route to the principal entrance site should be from 3
metres to 15 metres;
• Fire routes must be constructed to withstand the weight of fire fighting
apparatus;
• The turning radius is to be a minimum width of 6 metres with a 15 metre
centerline radius OR a minimum width of 6.5 metres with a centreline radius of
12.5 metres; and,
The hydrant is
y to be located within 90 metres of the building perimeter.
8.4 The Durham Region Planning and Works Department have no objection subject to
the following conditions:
• The extension of municipal services require a 300-mm watermain to be
extended from Wilkins Crescent (on Trulls Road) southerly across the entire
frontage of the site. Also, a 200-mm sanitary sewer will need to be extended
from the existing sewer located at Wilkins Crescent. All costs are to be born by
the proponents.
9. STAFF COMMENTS
9.1 The proposed zoning amendment to permit the expansion of an existing church
onto an abutting property located to the south is consistent with the policies of the
o44
REPORT NO.: PD-5-99 PAGE 6
Clarington Official Plan. The owner will be required to complete a site plan
agreement with the Municipality prior to development. This agreement will
provide details for servicing, grading and drainage, landscaping etc.
9.2 The application for rezoning and site plan for the Trull's Road Free Methodist
Church is in compliance with The Avondale Neighbourhood Design Plan. Both lots
the church is using for the existing and proposed expansion are shown as "existing
church site" on the plan. The proposed site plan indicates that the sight triangle
required by the Clarington Public Works Department will be free of all buildings
and structures. The permanent location of the entrance will be reviewed through
the site plan process.
9.3 Staff recommend that a Holding "H" symbol be placed on the property to ensure
that all conditions required by the various agencies and departments are met
i
through the site plan approval process.
10. CONCLUSION
i
10.1 Based on the comments contained in this report, it is respectfully recommended
that the rezoning application as contained be APPROVED. The applicant will be
required to enter into a site plan agreement for the entire site at which time the
Holding "H" symbol will be removed.
0 4J
i
I
REPORT NO.: PD-5-99 PAGE 7
Respectfully submitted, Reviewed by,
Davi . Crome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P.
Acting Director of Planning & Development Chief Administrative Officer.
SL*LT*DC*df
17 December 1998
Attachment #1 — Key Map
Attachment #2 — Proposed Site Plan
Attachment #3 — Avondale Neighbourhood Concept Plan
Attachment #4 - Zoning By-law Amendment
I
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ti1+ 9
i
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 99-
j
being a By-law to amend the Comprehensive Zoning By-law 84-63 for the
Corporation of the Municipality of Clarington
WHEREAS, the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend the Comprehensive Zoning By-law 84-63, as amended, of the
Corporation of the former Town of Newcastle, in accordance with application DEV 89-078
to permit the expansion of the existing church onto southerly abutting lands.
I
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Schedule "4"to By-law 84-63, as amended, is hereby further amended by changing
the zone designation from:
"Agricultural (A) Zone"to "Holding— Urban Residential Type One ((H) R1)Zone"
as shown on the attached Schedule "A" hereto.
2. Schedule"A" attached hereto shall form part of this By-law.
i
3. This By-law shall come into effect on the date of the passing hereof, subject to the
provision of Section 34 of the Planning Act.
i
I
By-law read a first time this day of
1999.
By-law read a second time this day of
1999.
By-law read a third time and finally passed this day of
1999.
i
MAYOR
CLERK
b � J
This is Schedule"A" to By-law 99- ,
passed this day of , 1999 A.D.
LOT 30 CONCESSION 2
S.W. Angle of lot 67, Plan 40M-1902
N 71' 36' 00" E 176.37
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Mayor
Clerk
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LOT 31 LOT 30 LOT 29
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COURTICE
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_ b � l
DN: PD-6-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 4, 1999 Res. #
Report #: PD-6 -99 Files #: A96/019, A98/054 & A98/056-A98/058 Inclusive
By-law #
Subject: MONITORING OF THE DECISIONS OF THE
COMMITTEE OF ADJUSTMENT FOR THE MEETING OF
DECEMBER 10, 1998 — FILES: A96/019, A98/054 & A98/056-A98/058
Inclusive
Recommendations:
i
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following
j 1 . THAT Report PD-6-99 be received;
1
2. THAT Council concurs with decisions of the Committee of Adjustment made
December 10, 1998 for Applications A96/019, A98/054, A98/056 to A98/058,
inclusive;
3. THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for applications A96/019, A98/054,
A98/056 and'A98/057 in the event of an appeal.
I
1. APPLICATION DETAILS
1 .1 In accordance with Section 45 of the Planning Act R.S.O. 1990, all applications
i
received by the Municipality for minor variance are scheduled to be heard within
30 days of being received by the Secretary Treasurer. The decisions of the
Committee are detailed below.
b � 2
REPORT NO.: PD-6-99 Page 2
1 .2 Application A96/019 was dismissed at the applicant's request, without prejudice.
The applicants have purchased a portion of closed road allowance from the
Municipality, increasing the side yard of their property and no longer require the
application for minor variance.
i
1.3 Application A98/054, was approved to increase the interior side yard setback
i
between two linked dwellings to 1.91 metres and to recognize the existing location
of a metal shed in the northerly side yard.
1.4 Application A98/056 was approved as applied for.
1.5 Application A98/057 was approved as applied for, subject to the applicant applying
for and obtaining a building permit within thirty (30) days.
i
1.6 Melody Homes submitted Application A98/058 to reduce the exterior side yard
I
setback to 4.83 metres to recognize the existing location of footings for a dwelling
poured prior to the issuance of a building permit, was DENIED.
I
This lot has been subject to a previous minor variance application, A95/041, which
was also to reduce the exterior side yard setback. This application, originally for a
reduction to 3.35 metres, was tabled, and the applicant revised the application
i
drawings to show an exterior side yard setback of 4.7 metres. Committee denied
the application at that time and their decision was not appealed.
i
Although the approval was not consistent with Staff's recommendation, it is staff's
opinion that it would not be prudent for the Municipality to appeal the application.
The applicant has the opportunity to file an appeal to the Ontario Municipal Board
(OMB) if they so wish. In the event of an appeal, Staff may be subpoenaed to
appear at the OMB hearing to give Planning evidence.
b - 3
REPORT NO.: PD-6-99 Page 3
The Committee of Adjustment has not always concurred with Staff's
recommendation. It has not been Council's past practice to appeal these decisions
leaving that option with the applicant.
1.7 The purpose of each minor variance application and the Committee's decisions are
detailed in Attachment No. 1.
1.8 With the exception of A98/058, Staff have reviewed the Committee's decisions and
are satisfied that all decisions are in conformity with the Official Plan policies,
consistent with the intent of the Zoning By-law and those approved are minor in
nature and desirable.
1.9 Council's concurrence with the Committee of Adjustment decisions is required in
order to afford Staff's official status before the Ontario Municipal Board in the event
of an appeal of any decision of the Committee of Adjustment.
I
Respectfully submitted, Reviewed by,
i
i
Davi rome, M.C.I.P., R.P.P., Franklin Wu, M.C.I.P., R.P.P.
ActingDirector of Planning & Development Chief Administrative Officer
SL*DJC*jip
December 17, 1998
Attach.
b J 4
i
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
COMMITTEE OF ADJUSTMENT
PERIODIC REPORT
FILE NUMBER: A96/019
APPLICANT: RONALD & BEATRICE WHYTE
AGENT: IRWIN A. HAMILTON
PROPERTY DESCRIPTION
2 MARTIN ROAD
PART LOT: 14 CONCESSION: 1
TOWNSHIP : BOWMANVILLE
PLAN NUMBER: - -
ZONING:
I
HEARING DATE: 10-Dec-98
DECISION: CLOSED WITHOUT
APPEAL DATE : 30-Dec-98 PREJUDICE
MINOR VARIANCE :
TO RECOGNIZE AN EXISTING SIDE YARD SETBACK OF 1 . 097 METRES (3 . 6
FT. ) INSTEAD OF 1 . 2 METRES (3 . 94 FT. ) .
i
i
REASON FOR DECISION:
THAT THE APPLICATION BE CLOSED WITHOUT PREJUDICE AS IT IS NO
LONGER NECESSARY.
ODJ
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
COMMITTEE OF ADJUSTMENT
PERIODIC REPORT
FILE NUMBER: A98/054
APPLICANT: LAPLANTE, P. & NEWMAN, L.
AGENT: LYCETT, W. KAY
PROPERTY DESCRIPTION
12 WRENN BLVD.
PART LOT: 14 CONCESSION: 1
TOWNSHIP: BOWMANVILLE
PLAN NUMBER: 1OM-833 -63
ZONING: R1
HEARING DATE: 10-Dec-98
DECISION: APPROVED
APPEAL DATE: 30-Dec-98
MINOR VARIANCE:
TO RECOGNIZE AN INTERIOR SIDE YARD SETBACK BETWEEN TWO LINKED
DWELLINGS AT 1. 91 METRES (6. 27 FT) INSTEAD OF THE MAXIMUM
PERMITTED DISTANCE OF 1. 5 METRES (4 . 92 FT) .
REASON FOR DECISION:
THAT AS THE APPL. IS CONSIDERED TO BE IN CONFORMITY WITH THE OP &
ZB & IS DEEMED TO BE MINOR & DESIRABLE, THAT THE INT. SIDE YD
BETWEEN THE LINKED DWELLING BE RECOG. AT 1. 91 M SHED'S SIDE YD
SETBACK AT 0. 7 M & THE SEP DIS TO THE MAIN DWELLING AT 0 M.
bib
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
COMMITTEE OF ADJUSTMENT
PERIODIC REPORT
FILE NUMBER: A98/056
********************
APPLICANT: SWITZER, ELSIE D.
AGENT: SUNSPACE MODULAR ENCL.
PROPERTY DESCRIPTION
88 LIBERTY ST S
I
PART LOT: 11 CONCESSION: 1
TOWNSHIP: BOWMANVILLE
PLAN NUMBER: - -
ZONING: Rl
HEARING DATE : 10-Dec-98
DECISION: APPROVED
APPEAL DATE: 30-Dec-98
�i
MINOR VARIANCE:
TO REDUCE THE REQ. 3 M (9 . 84 FT) INTERIOR SIDE YD SETBACK TO 2 .4 M
(7 . 87 FT) TO PERMIT THE CONSTR. OF A SUNROOM, & TO RECOGNIZE AN
EXISTING SHED WITH A SIDE YD SETBACK OF 0 .48 M (1 . 58 FT) & A REAR
YD SETBACK OF 0 . 99 M (3 . 25 FT) .
REASON FOR DECISION:
THAT AS THE APPL. IS CONSIDERED TO BE IN CONFORMITY WITH THE OP &
ZONING BY-LAW, & IS DEEMED TO BE MINOR & DESIRABLE, THE SIDE YD.
SETBACK BE REDUCED TO 2 . 4 M & THE EXISTING SHED BE RECOGNIZED WITH
A 0 . 48 M SIDE YD SETBACK & A 0 . 99 M REAR YD SETBACK.
0 � 1
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
COMMITTEE OF ADJUSTMENT
PERIODIC REPORT
FILE NUMBER: A98/057
APPLICANT: MCKENZIE, ELFRIEDA
i
AGENT:
PROPERTY DESCRIPTION
39 MULL CRESCENT
PART LOT: 32 CONCESSION: 3
TOWNSHIP : DARLINGTON
PLAN NUMBER: 1OM-826 -17
ZONING: R2-4
HEARING DATE : 10-Dec-98
DECISION: APPROVED
APPEAL DATE : 30-Dec-98
MINOR VARIANCE:
TO REDUCE THE REQUIRED REAR YARD SETBACK FROM 6 METRES (19 . 7 FT)
TO 4 . 59 METRES (15 . 1 FT) TO RECOGNIZE AN EXISTING DECK.
REASON FOR DECISION:
THAT AS THE APPLICATION IS CONSIDERED TO BE IN CONFORMITY WITH THE
OFFICIAL PLAN & ZONING BY-LAW, AND IS DEEMED TO BE MINOR AND
DESIRABLE, THAT THE REAR YARD SETBACK BE REDUCED TO 4 . 59 METRES
FOR THE EXISTING DECK.
bj �
i
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
COMMITTEE OF ADJUSTMENT
PERIODIC REPORT
FILE NUMBER: A98/058
APPLICANT: MELODY HOMES
AGENT: G.M. SERNAS & ASSOCIATES LTD.
PROPERTY DESCRIPTION
36 RICKABY STREET
PART LOT: 9 CONCESSION: 2
TOWNSHIP : BOWMANVILLE
PLAN NUMBER: 40M-1776 -57
ZONING: R2
HEARING DATE : 10-Dec-98
DECISION: DENIED
APPEAL DATE: 30-Dec-98
MINOR VARIANCE :
TO REDUCE THE EXTERIOR SIDE YARD SETBACK FROM THE REQUIRED 6
METRES (19 . 69 FT) TO 4 . 8 METRES (15 . 75 FT) , TO RECOGNIZE THE
EXISTING LOCATION OF FOOTINGS FOR A DWELLING UNDER CONSTRUCTION.
REASON FOR DECISION:
THAT AS THE APPLICATION IS NOT DESIRABLE AND IS FOR THE PROFIT OR
GAIN OF THE DEVELOPER, THAT THE APPLICATION BE DENIED.
b119
DN: PD-7-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 4, 1999 Res. #
Report #: PD-7 -99 File #: Pln 15.12.3 By-law #
Subject: SAMUEL WILMOT NATURE AREA/WATERFRONT TRAIL
PARKING LOT AND ENTRANCE FEATURE
FILE: Pin 15.12.3
i
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following
1. THAT Report PD-7-99 be received;
2. THAT $40,000.00 in the Waterfront Trail Reserve Account (2900-30-X) be
reallocated from Waterfront Trail works (Toronto Street Loop) to be used for any trail
related works or enhancements within or adjacent to the Samuel Wilmot Nature
Area in accordance with the Environmental Management Plan; and
3. THAT staff be authorized to proceed to tender the construction of a parking lot off of
Cobbledick Road with appropriate signs.
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1. INTRODUCTION:
1.1 In March 1998, Council approved the Environmental Management Plan for the
Samuel Wilmot Nature Area. The Plan recommends a phased approach to
protecting and enhancing the significant natural areas and provides direction for
passive recreational uses.
There are no trailhead or interpretive signs for the Waterfront Trail or the Samuel
Wilmot Nature Area. There is no area for car and bicycle parking. At the present
time, cars are parked on the shoulder of Cobbledick Road and Toronto Street.
bbd
REPORT NO.: PD-7-99 Page 2
1.2 The purpose of this report is to advise Council of a proposed parking area and
entrance feature in the Nature Area, and request that the appropriate funds be
accessed in the Waterfront Trail Reserve Account.
2. PARKING AND ENTRANCE FEATURE PROJECT
2.1 A parking lot and entrance feature at the foot of Cobbledick Road is proposed. Two
concept drawings have been prepared by a professional landscape firm (Attachment
1). A survey of the area has also been completed. They are currently being
reviewed by the Region of Durham Works Department for comment.
The project includes:
■ trailhead/entrance signs
20-25 car parking lot
■ waste receptacles
■ landscaping and picnic areas
■ bicycling parking
I
2.2 The cost estimate for this project is approximately $30,000.00. The Ministry of
Natural Resources, a landowner within the Nature Area, has also committed
$6,000.00 to this project, leaving a balance of $24,000.00 for the Municipality.
Once the concept has been finalized, the appropriate construction drawings will be
prepared. Subsequent reports will be prepared to tender the project and award the
contract. The project will commence in the Spring of 1999.
661
REPORT NO.: PD-7-99 Page 3
2.3 The Waterfront Trail Reserve Account (2900-30-X) has $62,317.00, of which
$40,000.00 has been committed to trail works on the east side of the Nature Area.
It is recommended that the $40,000.00 be reallocated for any projects within or
adjacent to the Samuel Wilmot Nature Area, that would enhance the Waterfront
i
Trail and make it a pleasurable experience for trail users such as tree plantings, trail
loops and interpretative signage.
2.4 The parking lot has been designed to minimize any impacts to the residents backing
onto the Nature Area. A mature stand of trees provides a sufficient buffer. Although
many of these residents are aware of the EMP and its related projects, Staff will
discuss this project with them once a final concept is agreed upon.
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2.5 The Treasurer has reviewed this report and concurs with its recommendations.
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3. CONCLUSION:
3.1 The Environmental Management Plan recommended a parking lot and entrance
feature in the Samuel Wilmot Nature Area. Staff recommend that the funds in the
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Waterfront Trail Reserve account be used for the proposed project.
I
Respect II submitted, Reviewed by,
DAKid . Crome, M.C.I.P., R.P.P., Franklin Wu, M.C.I.P., R.P.P.
Act g Director of Planning & Development Chief Administrative Officer
Stephen A. Vokes, P.Eng.
Director of Public Works
CS*SV*DJC*jip
December 18, 1998
Attach.
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday,January 4, 1999
Res. #
CD-1-99
Report #: By-law #
ANIMAL SERVICES MONTHLY REPORT
Subject: FOR MONTH OF NOVEMBER, 1998
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report CD-1-99 be received for information; and
2. THAT a copy of Report CD-1-99 be forwarded to the Animal Alliance of Canada and
the Animal Advisory Committee.
1. BACKGROUND
1.1 For the information of ,Council, the table attached to this Report summarizes the
activities and revenues pertaining to Animal Services for the month of
November, 1998.
Respectful y ubmitted, Reviewed by,
A /U) Q,-.
t Patti . arrie .M.C.T. Franklin Wu
Md-nicipaFClerk Chief Administrative Officer
MPK*PLB*hj
Animal Alliance of Canada Animal Advisory Committee
221 Broadview Avenue
Suite 101
Toronto, Ontario
M4M 2G3
i,i 1
CLERK'S DEPARTMENT ATTACHMENT Klt
ANIMAL CONTROL SERVICES DIVISION TO REPORT NO. CD- I
ANIMAL CONTROL MONTHLY REPORT
NOVEMBER 98
A.ACTIVITIES THIS MONTH YR.TO DATE'98 YR.TO DATE'97
PICKED UP-WILDLIFE 8 101 80
DOGS CATS DOGS CATS DOGS CATS
PICKED UP 32 21 204 128 221 175
BROUGHT IN 7 23 90 241 109 201
RETRIEVED BY OWNERS 15 4 138 20 160 16
SOLD TO RESIDENTS 22 27 139 245 146 241
SOLD TO RESEARCH 0 0 0 0 0 0
EUTHANISED 2 6 6 28 13 45
DEAD ON ARRIVAL 0 7 11 76 11 74
QUARANTINE -�� p 0 1 11 4 4
WRITTEN WARNINGS 6 168 182
P.O.A. TICKETS 12 52 16
CONVICTIONS 19 39 14
CALL-OUTS AFTER HOURS 5 52 42
OVER TIME HOURS 15 156 131
B. REVENUES
DOGS &CATS RELEASED 0 0 691.22 205.44 691.22 66.0
LICENSES 2330.25 0 40066.05 0 34279.25 0
SOLD TO RESEARCH 0 0 0 0 0 C
SOLD TO RESIDENTS 841.75 646.20 5503.70 4358.68 6928.25 1627.30
REDEEMED 523.50 0 4547.75 10.00 5109.50
LSUB TOTAL 3695.50 646.20 50808.72 4574.12 47008.22 1693.34 '
TRAP REVENUE 5.34 253.69 261.66
TOTAL REVENUE 4347.04 55636.53 48963.22
* NOTE: EUTHANISED 2 DOGS, 1 SICK, 1 INJURED
6 CATS, 1 FERAL, 5 INJURED BY CARS
I �� 2
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, January 4, 1999 Res. #
Report# CD-02-99 By-law#
Subject: PARKING ENFORCEMENT REPORT FOR THE MONTH OF NOVEMBER, 1998
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the
following:
1. THAT Report CD-02-99 be received for information; and
2. THAT a copy of Report CD-02-99 be forwarded to the Bowmanville Business Centre for their information,
REPORT:
The following;pertinent statistical information relates to Parking Enforcement activities for the month of November, 1998,
and is provided herein for the information of Committee and Council.
TICKETS ISSUED THIS MONTH YEAR TO DATE 1998 YEAR TO DATE 1997
By Parking Enforcement 327 4,302 3,895
Officers
B Police 21 195 212
B Public Works 0 76 236
By Securit Officers 25 106 6
REVENUE
From Parking Meters $5,200.18 $79,157.73 $85,154.96
From Parkin` Permits 0 $2,350.00 $ 2,700.00
Fines $3,787.00 $38,937.00 $40,748.00
TOTAL REVENUE $8,987.18 $120,444.73 $128,602.96
Respectfully submitted Reviewed by
Patti Barne Franklin Wu
'Municipal Clerk Chief Administrative Officer
i . 3
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: MONDAY, JANUARY 4, 1999
Res.#
Report#: TR-1-99 File#: By-Law#
Subject: ACQUISITION OF PHOTOCOPIERS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-1-99 be received;
2.` THAT Council accept the proposal from Xerox Canada Ltd., Cobourg, Ontario, to rent
two (2) only photocopiers, Model 5365 and one (1) only photocopier, Model 5034, at a
per copy rate of .01654 cents per copy, plus taxes, as per Schedule "C" attached, for a
term of five(5) years;
3. THAT the attached By-law (Schedule "A") authorizing the Mayor and Clerk to execute
the agreement be approved; and
4.' THAT the funds be drawn from the 1999 Unclassified Administration Current Account
for leases, FORTHWITH.
BACKGROUND AND COMMENT:
For the past several years, the Municipality of Clarington has standardized on Canon
photocopiers which have been acquired through various lease agreements. This process has
proven to be very beneficial and until recently, was the most cost effective.
During the past couple of years, photocopier dealers and manufacturers have started to offer
rentals on a cost per copy basis as an alternative. This arrangement provides the Municipality
with a cost effective approach to photocopying without actually ever owning the equipment.
861
TR-1-99 Page 2
The Municipality currently has two photocopiers that were included in both the 1997 and 1998
Capital budgets, Unclassified Administration, Leases, which for various reasons, including the
investigation of the rental option, were not acquired. These copiers are located in the Treasury
and Public Works/Community Services Departments. In addition, in the 1998 Capital Budget,
funds were provided to acquire an additional small copier for the north end of the Treasury
Department.
Subsequently, a Request for Proposal was issued requesting potential bidders to quote on the
following three (3) options for each of the three (3) photocopiers.
Option A: Outright Purchase
Option B: Lease
Option C: Rental— Based on per Copy.
Proposals were received and tabulated as per Schedule "B" attached.
A review of the prices submitted shows that the proposal submitted by Xerox for Option "C",
rental cost per copy, is the most cost effective. Note, the prices submitted by Xerox include
acceptance of the trade-in of our existing equipment.
The pricing and rental option submitted is based on an existing agreement between Xerox and
the Kawartha Pineridge School Board. All terms'and conditions of this agreement will apply to
the Municipality of Clarington. Staff at the Kawartha Pineridge School Board have advised that
excellent service has been provided by Xerox.
Based on the overall monthly cost, the Xerox copiers were brought in on a trial basis. All
Departments have advised that the equipment and service provided has been satisfactory.
Note, as the acquisition of photocopiers is treated as a Municipal expense rather than a
department expense, the overall usage of the organization was considered. It was revealed
that the photocopier located in the Clerk's Department, which is used for printing Council
agenda's was no longer able to handle the volume and was consequently experiencing
862
TR-1-99 Page 3
excessive breakdowns. Therefore, rather than locate one of the new copiers in Treasury as
indicated in the budget, the new copier was put in to the Clerks Department, with their copier
being transferred to Treasury. This arrangement was also done on a trial basis and has
proven to be satisfactory to both departments.
Based on existing leases, it is estimated that this method of acquiring the three (3)
photocopiers will save the Municipality approximately $11,400.00 per year. Amortized over the
standard 36 month lease, this amounts to $34,200.00 savings.
This acquisition is not in keeping with the Municipality's past practice of standardizing, however
staff are confident that Xerox will provide satisfactory service. Although the agreement is for a
five (5) year term, Xerox will replace any copier during that time that it is not performing
satisfactorily.
In previous years, funds have been budgeted for photocopiers under the Capital Budget,
Unclassified Administration. This acquisition will require that funds for 1999 be provided for in
the current operating, Unclassified Administration.
The Treasurer has reviewed the funding requirements and concurs with the recommendation.
After further review and analysis of the proposals, it was agreed that the proposal from Xerox
Canada Ltd., Cobourg, Ontario, for the two (2) model 5365's and the one (1) Model 5034, be
recommended for acceptance; FORTHWITH.
Respectfully submitted, Reviewed by,
Marie Marano, H.BSc.,AMCT., Franklin Wu, M.C.I.P., R.P.P.
Treasurer Chief Administrative Officer
MM*LB*Id
863
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW#99-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Xerox
Canada Ltd., Cobourg, Ontario.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS
AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between Xerox Canada Ltd. and said Corporation with respect to the rental of the
following three(3) photocopiers.
Two(2)Model 5365
One(1) Model 5034
2. THAT this agreement attached hereto as Schedule"A"form part of this By-law.
By-law read a first and second time this day of January, 1999.
By-law read a third time and finally passed this day of January, 1999.
Mayor
Clerk
b ,j 4
a
C-
SCHEDULE"B"
COPIER#1 -MONTHLY VOLUME: 15,130
Bidder Option"A" Option "A" Option"B" Option"B" Option"C" Model#
Purchase Price Amount/Copy With Trade-In No Trade-In Price/Copy Copy Speed/Minute
Maintenance 36 Month Lease 36 Month Lease Proposed
Xerox
Jenkins Business
Equipment
Pitney Bowes
Clarke Office
Concepts
OE Oshawa Inc.
Ikon Office
Solutions
Executive Copier
Systems
$19,850.00
$15,270.00
$24,000.00
a)$21,800.00
b)with all position staple
and punch $22,800.00
$17,138.
.01384 =
$533.53/month
$628.51/month
$208.79/month
$431.57
$482.98
.024-=
$474:55/month
$497.35/month
$302.60/month
$943.73
$943.73
.01154 =
$466.67/month
$560.00/month
$174:00/month
.01154 =
No Bid
a) $682.00
$174.00/month"
Trade-In
b)$713.00
.016544 Model 5365
$249.65/month 62 copies/minute
No Bid Panasonic 7750
50 copies/minute
No Bid Model C850
81 copies/minute
a) .ubuk
$892.67/month
b).06154
$930.50/month
.0759 minimum
15,000/month =
$1,148.37
80 copies/minute
Canon NP6551
50 copies/minute
75 copies/minute
Sharp SD2260
60 copies/minute
.01044 =
$431.57
$482.98
$157.35/month
$157.50/mo. (incl.
$943.73
$943.73
15,000 copies) +
15,000 copies @ .015
.0124 =
a) $200.00 cash
a)425.00 (Buy out
$181. 56/month
Trade-In
40% OPP, Trade-in
b) $200.00 cash
Cash)
Trade-in
b) $573.00 (Buy out
10% OPP Trade-in
.016544 Model 5365
$249.65/month 62 copies/minute
No Bid Panasonic 7750
50 copies/minute
No Bid Model C850
81 copies/minute
a) .ubuk
$892.67/month
b).06154
$930.50/month
.0759 minimum
15,000/month =
$1,148.37
80 copies/minute
Canon NP6551
50 copies/minute
75 copies/minute
Sharp SD2260
60 copies/minute
a
L
O�
SCHEDULE "B"continued
COPIER#2-MONTHLY VOLUME: 10,041
Option"A"
Option "A"
Option "B"
Option"B"
Option "C"
Model#
Bidder
Purchase Price
Amount/Copy
With Trade-In
No Trade-In
Price/Copy
Copy Speed/Minute
Maintenance
36 Month Lease
36 Month Lease
Proposed
Xerox
$19,850.00
.01384 =
$533.53/month
$628.51/month
.01654 =
Model 5365
$138.57/month
$165.68/month
62 copies/minute
Jenkins Business
$15,270.00
.024 =
$474.55/month
$497.35/month
No Bid
Panasonic 7750
Equipment
$200.82/month
50 copies/minute
Pitney Bowes
$9,680.00
.0164 =
$222.79/month
$248.45/month
No Bid
Model C420
$160.66/month
42 copies/minute
Clarke Office
a) $13,500.00
.01154 =
No Bid
$422.15
.05454 =
Mita DC5090
Concepts
b) 14,500.00
$115.47/month
$547.23/month
50 copies/minute
OE Oshawa Inc.
$15,850.00
.0104=
$431.57
$482.98
No Bid
Canon NP6551
$104.43/month
50 copies/minute
Ikon Office
$20,602.00
$115.00/month
$708.29
$708.29
.0849 =
Toshiba 5560
Solutions
(Incl. 10,000 copies)+
$852.48/month
55 copies/minute
10,000 copies @
minimum
.0115
10,000/month
Executive Copier
$9,862.00
.013 4 =
Option 1,$600.00
a)$248.00-Buyout
No Bid
Sharp SF2040
Systems
$130.53/month
Cash Trade-in
40% OPP
40 copies/minute
Option 2,
b)$357.00-Buyout
$338.00/month
10% OPP
cx'
SCHEDULE"B" (continued)!
COPIER#3—MONTHLY VOLUME: 4,900
Bidder
Option"A"
Option"A"
Option "B"
Option"B"
Option"C"
Model#
Purchase Price
Amount/Copy
With Trade-In
No Trade-In
Price/Copy
Copy Speed/Minute
Maintenance
36 Month Lease
36 Month Lease
Proposed
Xerox
$6060.00
.02064 =
N/A
$191:87/month
.01654 =
Model 5034
$100.94 1month
$80.85/month
28 copies/minute'
Jenkins Business
$10,640.00
:024 =
N/A
$346.54
No Bid
Panasonic 7728DC
Equipment
$98.00/month
28 copies/minute
Pitney Bowes
$5,238.00
.0214 =
N/A
$134.44
No Bid
Model C180
$102.90/month
18 copies/minute
Clarke Office
$9.100.00
.01154 =
N/A
$284.00
.0685=
Mita DC3060
Concepts
$56.35/month
$335.65/month
30 copies/minute ,
OE Oshawa Inc.
$5,755.00
.01454 =
N/A
$177.61
No Bid
Canon"NP6330
$71.05/month
30 copies/minute
Ikon Office
$9,585.00
$87.71/mo(incl. 5000
N/A
$326.61/month
.0874=
Toshiba 2060
Solutions
copies) 5,000 copies
$437/month
20 copies/minute
@ .0179
(min. 5000
copies/month)
Executive Copier
$8,452.00
.0134 =
N/A
Option 1, $197.00/mo
No Bid
Sharp SF2025
Systems
$63.70/month
Buyout 40% OPP
25 copies/minute
Option 2, $301.00/mo
Buyout 10% OPP
SCHEDULE "C"
THE DOCUMENT COMPANY
XEROX
Lac For office use Only
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Commi*V#
Date: Monday, January 4, 1999 Res.#
Report#: TR ?-a aFile#: By-law#
Subject:
Municipal Application Partnership (MAP) for Geographic
Information Systems (GIS)
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report `TR-2-99 be received;
2. THAT the Project Management Plan prepared by SHL Systemhouse,
dated December 22, 1998, be endorsed by Council;
3. THAT the Change Request from SHL Systemhouse in the amount of
$18, 225`. 00 be approved and that funds to be financed from the
accumulated surplus ` and charged through the GIS Reserve
Account 2900-7-X;
4 . THAT the Mayor and Clerk be authorized to execute the Change
Request`;
5. THAT the Project Manager, Acting Director of Planning for GIS
be authorized to approve future Change Requests which are
less than 10% cumulative of the value of the revised contract
value of $187, 000 or '$18, 700 maximum, with funding provided
from the accumulated surplus and charges through the GIS
Reserve Account # 2900-7-X; and
6. THAT an appropriate by-law be adopted to implement the above
recommendations .
1. BACKGROUND
1. 1 In September of 1997, staff recommended to Council that SHL
be accepted - as the Municipality' s GIS provider. This
recommendation was subsequently endorsed by Council. On
February 1, 1998, the Municipality joined the Municipal
Applications Partnership (MAP) by entering into a Municipal
Applications Joint Development Agreement with SHL. The
benefits to the Municipality of Clarington participating in
MAP include:
b � 9
TR-2-99 Page 2
• shorter timeframe to realize the benefits of GIS at a
reduced cost due to pooled resources
• free access to future applications developed through the
partnership
• influence of new applications in the design stage
• develop higher quality applications which are more
compatible with municipal requirements
• professional training included in cost of joining
partnership
1 . 2 In addition to Clarington, the following municipalities in
Canada are participating in the partnership;
• Regional Municipality of Ottawa-Carleton and all of the
constituent municipalities
• City of Windsor
• City of Vancouver
Other Canadian municipalities are currently considering
participation. In addition, the MAP software has been
marketed successfully in the USA, South America and China.
1. 3 Under our Agreement with SHL, they provide not only a site
licence for the software but consulting assistance in
planning, installation, training and conversion of existing
databases . The Municipality contributes staff time towards
the development of new applications in addition to
implementing the applications appropriate to Clarington. The
initial applications identified for implementation in
Clarington are:
• Property Information System
• Development Tracking System
• Roads and Traffic System
2 . STATUS OF PROJECT
2 . 1 In 1998, progress was delayed due to other workload
commitments, in particular, the installation of the new
taxation system. A number of activities were completed as
follows:
• in April of 1998, a 3 day workshop, known as a Fit
Analysis, was conducted. The purpose of the workshop was
to determine the needs of the Municipality on a
departmental level as they related to the MAP technology.
• the Fit Analysis Report was completed in June.
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TR-2-99 Page 3
• the GIS server was purchased in the summer of 1998 and
subsequently 'loaded with the software in November of 1998
at SHL' s offices in Ottawa. The system has been
tentatively scheduled for installation on January 5, 1999.
• staff training from SHL was provided on two separate
occasions in Ottawa in October of 1998 .
• additional staff training in data conversion is scheduled
for January 5-8, 1999 'in `Clarington.
3 . PROJECT MANAGEMENT PLAN
3 . 1 The Agreement with 'SHL` 'specifies that Council will approve
the detailed workplans, ' referred to as the Project Management
Plan (PMP) . A copy of the PMP in its entirety is available
for viewing through the Confidential Secretary to Council,
the Clerks Department as a permanent record and also through
the Planning and Development Department.
The PMP defines, , in detail, the scope of services to be
provided by SHL. This Plan has been reviewed at the staff
level, by the GIS Committee. The PMP adequately addresses
the needs of the 'Municipality. The PMP provides for the
following implementation steps:
• Phase 1 Conversion of data for a pilot project area;
• Phase 2 Implementation of Property Information System
Implementation of Development Tracking System
Implementation of Roads and Traffic System
• Phase 3 - Planning for additional applications
3. 2 The Municipality is responsible for preparing and
implementing the following:
• a Data Conversion Plan
• a User Review Plan
• a Training Plan
3. 3 The project provides for 206 consulting days from SHL staff.
It also requires a high level of staff commitment, in
particular for converting existing business applications
ready for the year 2000.
4 . CHANGE ORDER REQUESTS
4 . 1 The Agreement with SHL specifies financial contributions by
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TR-2-99 Page 4
4 . 2 the Municipality of Clarington totalling $169, 200 over three
years .
4 . 2 Subsequent to entering into the Joint Development Agreement,
staff determined that an increase in consulting days would be
required in order to support data conversion efforts and
configuration of the GIS system. The conversion of existing
databases is a Municipal responsibility but there are
insufficient staff resources and expertise to complete this
requirement in the required timeframe. As a result of the
increase in consulting days, SHL has submitted a Change
Request to the Municipality in the amount of $18, 225 . 00.
(Attachment #1) . Funding will be included in the 1999 budget
process.
4 . 3 In order to allow for more efficient and timely responses to
any future Change Request from SHL, this report also
recommends that the Project Manager for GIS be authorized to
approve Change Requests provided that they are less than 100
of the value of the revised contract ($187, 425. 00) . This
approach is comparable to Municipality policy for
construction contracts .
5. CONCLUSION
5 . 1 Staff recommend that Council endorse the Project Management
Plan, dated December 22, 1998, prepared by SHL Systemhouse
and authorize the Mayor and Clerk to execute the Change
Order.
It is also recommended that Council authorize the Project
Manager for GIS to approve Change Requests provided that they
are less than 100 of the value of the revised contract.
Respectfully submitted, Reviewed by,
Z
Z
/��/ZZT-�----------- ---------------------
Marie A. Marano, H.BSc. , AMCT. Frank Wu, M.C. I . P. , R. P. P.
Treasurer Chief Administrative Officer
WM/DC
Attachment #1 - Change Order Request
812
MUNICIPALITY OF CLARINGTON
BY-LAW NO. 99-
being a by-law to amend By-law 97-201 and to authorize a
Change Request between SHL Systemhouse and the
Corporation of the Municipality of Clarington.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1• THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the corporation seal, a
Change Request from SHL Systemhouse as approved in Report TR-2-99;
2. THAT the Changd Request attached hereto as Schedule "A° form part of this By-law.
By-law read a first and second time this 1 t th day of January 1999.
By-law read a third time and finally passed this 11 th day of January 1999.
MAYOR
CLERK
b . 3
ATTACHMENT NO.
t:"11gtW CHANGE REQUEST
SUL
An MCI Company
MAP Implementation
Release 1.1
Customer Name: The Municipality of Clarington
Project Name: MAP Implementation Protect: MoC 005
Project Phase: Phase 1 Date Issued: 98/ 12 / 14
Project Manager: Anna Dolan Date Due: 98/ 12/21
Request Name: Additional services Request#: MoC-CR-01 v1
Reason for Change - Prepared by: Anna Dolan
Additional services required to accommodate requested changes to Phase 2 and to accommodate the needs of MoC staff.
Description of Change - I Prepared by: Anna Dolan
27 additional days provided throughout the implementation to support data conversion and configuration throughout the project.
Refer to muc002(PMP)Project_Management Plan_vl.3 and attached WBS,dated December 14, 1998 for details.
Cost Amount — $18,225.00 Prepared by: Anna Dolan
75% of 27 days(20.25 days)@$900.00/day
Ramifications (eg. schedule and staffing) - Prepared by: Anna Dolan
To provide ample support for successful implementation of MAP at MoC.
(A)pproved/(R)ejected/(C)ancelled (A)pproved/(R)ejected/(C)anceIled
Delivery Organization Customer
Name: Name:
Signature: Signature:
i4