HomeMy WebLinkAbout10/19/1998 i
_OMUNICIPALITY OF
aarington
ONTARIO
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GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: OCTOBER 19, 1998
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. MINUTES
(a) Minutes of a Regular Meeting of October 19, 1998
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4. DELEGATIONS
(a) Glen Parks, 72 Jackman Road, Bowmanville, L1C 2C9 -
Report PD-121-98
(b) Sam Gust, 138 Queen Street, Bowmanville, L1C 1M9 -
Report CD-53-98
(c) Confidential Personnel Matter (scheduled for 2:00 p.m.)
5. PLANNING AND DEVELOPMENT DEPARTMENT
(a) PD-121-98 - Rezoning Application, Glen and
Barbara Parks, Part Lot 20, Concession 7
Former Township of Darlington, 5 Sunny
Ridge Trail, Enniskillen 601
(b) PD-122-98 - Waterfront Trail 612
(c) PD-123-98 - Transportation Tomorrow Survey 620
(d) PD-124-98 - Municipality of Clarington Proposed
Street Name Change "Cecil Found
Crescent" to "George Reynolds Drive"
Located within Draft Plan of Subdivision
18T-91006 and 18T-89035, Part Lot 30,
Concession 3, Former Township of
Darlington 628
(e) PD-125-98 - School Crossing Guard Requests 634 �}/rn
t�/ nnllflA TlAU ...- �...- .............. .-.. -- _. __...----- W"-f
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G.P.& A. Agenda - 2 - October 19, 1998
(f) PD-126-98 - Penwest Subdivision, Phase 4, Merryfield
Court, Penwest Development Corporation
Limited, Plan 40M-1770, Certificate of
Release 639
6. CLERK'S DEPARTMENT
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(a) CD-53-98 - Delegation of Sam Gust 701
(b) CD-54-98 - Parking Enforcement Report for the Month
of September 1998 703
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7. TREASURY DEPARTMENT
(a) TR-78-98 - 1997 Audit Report and Management Letter 801
(b) TR-79-98 - Cash Activity Report — August 1998 812
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8. FIRE DEPARTMENT
(a) FD-14-98 - Monthly Fire Report — September, 1998 901
9. COMMUNITY SERVICES DEPARTMENT
No Reports
10. PUBLIC WORKS DEPARTMENT
(a) WD-52-98 - Monthly Report on Building Permit
Activity for September, 1998 1 101
(b) WD-53-98 - Dale Park Subdivision, Courtice
Plans 40M-1798 and 40M-1799
Completion of Outstanding Works 1 106
(c) WD-54-98 - Truck Traffic — Cobbledick Street
Orono 1115
(a) Addendum - Water Spring, Concession 8 — Lot 5
WD-34-98 Darlington 1123
11 . ADMINISTRATION
No Reports
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12. UNFINISHED BUSINESS
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G.P.& A. Agenda - 3 - October 19, 1998
13. OTHER BUSINESS
14. ADJOURNMENT
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee October 5, 1998
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
October 5, 1998 at 9:35 a.m., in the Council
Chambers.
ROLL CALL
Present Were: Mayor D. Hamre
Councillor J.Mutton
Councillor M.Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C.Trim
Councillor T. Young
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Also Present: Acting Chief Administrative Officer,M.Marano
Director of Community Services,J.Caruana
Deputy Fire Chief, W.Hesson
Director of Public Works, S.Vokes
Director of Planning and Development,F.Wu
! Deputy Clerk,M.Knight
Mayor Hamre chaired this portion of the meeting.
DISCLOSURE OF PECUNIARY INTEREST
Councillor Rowe indicated that she would be disclosing a pecuniary interest with
respect to Report TR-73-98.
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MINUTES
Resolution#GPA-528-98
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Moved by Councillor Mutton,seconded by Councillor Trim
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on September 21, 1998,and the minutes of a special meeting of the
General Purpose and Administration Committee held on September 21, 1998,be
approved.
"CARRIED"
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The agenda was corrected to reflect that Linda Riddle would be appearing as a
delegation.
DELEGATIONS
(a) Linda Riddle,70 Meadowview_Boulevard,Bowmanville,L1C 4\-5—
requested that Fencing By-law 89-46 be amended to allow her to retain her
8' fence because of the slope of the land. She noted that the neighbours have
no objection and that her 120 lb king shepherd dog can jump over a 6' fence.
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G.P.&A. Minutes -2- October 5, 1998
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Councillor Novak chaired this portion of the meeting. j
PUBLIC MEETING
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Pursuant to the Planning Act,the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following application:
(a) Clarington Official Plan Amendment—Part Lot 16,Concession 1, former
Township of Clarke—Joseph&Elias Michael
The Deputy Clerk advised that the Official Plan Amendment Application was sent
by first class mail on or before September 4, 1998,to all property owners within
120 metres of the subject property in accordance with the latest municipal
assessment record. In addition,a notice was also posted on the site prior to
September 4, 1998. This notice procedure is in compliance with the Ontario
Regulation made under the Planning Act.
The Chairman announced that the Director of Planning and Development-would
describe the purpose and effect of the proposed amendment,then the objectors
would be heard,followed by the supporters and the applicant.
(a) Report PD-113-98—Joseph&Elias Michael—the purpose and effect of this
application is to permit the severance of a dwelling surplus to a farm operation.
No one spoke in opposition to or in support of this application.
Dale Toombs,Agricultural and Rural Land Consulting, 15 Walker Street,
Lindsay,K9V 5Z8—appeared on behalf of the applicant to express support for the
recommendations contained in Report PD-113-98 and to answer questions from
Members of the Committee.
PLANNING AND DEVELOPMENT DEPARTMENT
Clarington Resolution#GPA-529-98
Official Plan
Amendment Moved by Mayor Harare,seconded by Councillor Mutton
Joseph&Elias
Michael THAT Report PD-113-98 be received;
D09.COPA.98.004
THAT the application to amend the Clarington Official Plan,submitted by Dale
Toombs on behalf of Joseph and Elias Michael,be approved as provided for in
Amendment No. 11 to the Clarington Official Plan,as detailed in Attachment No.5
to Report PD-113-98;
THAT the necessary By-law to adopt Amendment No. 11 to the Clarington Official
Plan,be passed and that Amendment No. 11 to the Clarington Official Plan be
forwarded to the Regional Municipality of Durham for approval;and
THAT the Durham Region Planning Department,all interested parties listed in
Report PD-113-98 and any delegation be advised of Council's decision.
"CARRIED"
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G.P. &A.Minutes -3- October 5, 1998
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D
Victoria County Resolution#GPA-530-98
Draft Official
Plan Moved by Councillor Rowe,seconded by Councillor Schell
D08.
THAT Report PD-114-98 be received;
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THAT Report PD-114-98 be adopted as the Municipality's comments with respect
to the update of the Victoria County Official Plan;
THAT the Victoria County Planning Department be requested to forward any
further revisions to the Victoria County Official Plan to the Municipality of
Clarington Planning Department;and
THAT the Victoria County Planning Department be forwarded a copy of Report
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PD-114-98 and be advised of Council's decision.
"CARRIED"
Request for Resolution#GPA-531-98
Removal of Part
Lot Control Moved by Councillor Young,seconded by Councillor Trim
W.E.Roth Const.
D14.DEV.98.057 THAT Report PD-115-98 be received;
THAT the request submitted by W.E.Roth Construction for the removal of Part Lot
Control with respect to Lots 5,6, 10, 14 to 17,21 to 25,and Blocks 29 to 34,all
inclusive be approved;
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THAT the Part Lot Control By-law attached to Report PD-115-98 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50(7)of the
Planning Act;and
THAT all interested parties listed in Report PD-115-98 and any delegations be
advised of Council's decision.
"CARRIED"
Committee of Resolution#GPA-532-98
Adjustment
September 24, 1998 Moved by Councillor Schell,seconded by Councillor Mutton
D 13.CO
THAT Report PD-116-98 be received;
THAT Council concur with decisions of the Committee of Adjustment made on
September 24, 1998 for Applications A98/036 to A98/040 to A98/042, inclusive;
and
THAT staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment for Applications A98/036 and
A98/040 to A98/042, inclusive, in the event of an appeal.
"CARRIED"
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G.P.&A. Minutes -4- October 5, 1998
PLANNING AND DEVELOPMENT DEPARTMENT
Request for Resolution#GPA-533-98
Removal of
Part Lot Control Moved by Mayor Hamre,seconded by Councillor Trim
290572 Ontario
Ltd. THAT Report PD-117-98 be received;
D14.DEV.98.056
THAT the request for removal of Part Lot Control in respect of Blocks 32 and 35
on Plan 40M-1815 be approved;
THAT the by-law attached to Report PD-117-98 be approved and forwarded to the
Regional Municipality of Durham pursuant to Section 50(7.1)of the Planning Act;
and
THAT all interested parties listed in Report PD-117-98 and any delegations be
advised of Council's decision.
"CARRIED"
Request for Resolution#GPA-534-98
Removal of
Part Lot Control Moved by Councillor Schell,seconded by Councillor Trim
Wil-Swar
Enterprises Ltd. THAT Report PD-118-98 be received;
D 14.DEV.98.026
THAT the request submitted by E.Drew Dowling of Walker Head,solicitor on
behalf of Wil-swar Enterprises Ltd. for removal of Part Lot Control with respect to
the former hydro easement located on Part of Block F on Registered Plan No.702,
more particularly described as Parts 1 to 28,all inclusive as shown on Plan
40R 18065 be approved;
THAT the by-'taw attached to Report PD-118-98 authorizing the Mayor and Clerk
to execute an agreement between Bonnie Stockman and Robin William Thomson,
Trustees as a condition of enacting the Part Lot Control exemption request be
approved;
THAT the Part Lot Control By-law attached to Report PD-118-98 be approved and
forwarded to the Regional Municipality of Durham pursuant to Section 50(7)of the
Planning Act;and
THAT all interested parties listed in Report PD-118-98 and any delegations be
advised of Council's decision.
"CARRIED"
Bill 96 Resolution 9GPA-535-98
Tenant Protection
Act Moved by Councillor Mutton,seconded by Councillor Young
L11.
THAT Report PD-119-98 be received;and
THAT the amendment to By-law No. 96-32,as contained in Attachment No. 1 to
Report PDA 19-98 be approved.
"CARRIED"
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G.P.&A. Minutes -5 - October 5, 1998
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Councillor Trim chaired this portion of the meeting.
CLERK'S DEPARTMENT
Council Resolution#GPA-536-98
Meeting
October 13, 199 y
8 Moved b Councillor Mutton,seconded by Councillor Young
A09.CO
THAT Report CD-49-98 be received for information.
"CARRIED"
Fencing of Dog Resolution#GPA-537-98
Owners' Properties
P 14.AN Moved by Councillor Young,seconded by Councillor Novak
PO LFE
THAT Report CD-50-98 be received for information.
"CARRIED"
Confidential Resolution#GPA-538-98
Report CD-51-98
Moved by Mayor Hamre,seconded by Councillor Rowe
THAT Confidential Report CD-51-98 be referred to the end of the agenda to be
considered at a"closed"meeting.
"CARRIED"
Animal Services Resolution#GPA-539-98
Monthly Report
July, 1998 Moved by Councillor Rowe, seconded by Councillor Mutton
P 14.MO
THAT Report CD-52-98 be received for information;and
THAT a copy of Report CD-52-98 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
Councillor Rowe disclosed a pecuniary interest with respect to Report TR-73-98
and refrained from discussion and voting on the matter. Councillor Rowe's spouse
is a business partner of one of the proponents listed in the report.
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G.P.&A. Minutes -6_
October 5, 1998
TREASURY DEPARTMENT
Cash Activity Resolution#GPA-540-98
Report June 1998
FIO.CA Moving by Councillor Schell,seconded by Councillor Trim
THAT Report TR-73-98 be received;
THAT, in accordance with provisions of Chapter M-45,Section 79(1)of the
Municipal Act,R.S.O. 1990,the Treasurer reports the cash position of the
Municipality of Clarington for the month ended June 30, 1998, is as shown on the
schedule attached to Report TR 73-98;and
THAT Part"A"of the expenditures for the month of June 1998,be confirmed.
"CARRIED"
Cash Activity Resolution#GPA-541-98
Report July 1998
F10.CA Moved by Councillor Schell,seconded by Councillor Young
THAT Report TR 74-98 be received;
THAT, in accordance with provisions of Chapter M-45,Section 79(1)of the
Municipal Ac t,R.S.O. 1990 the Treasurer reports the cash position of the
Municipality of Clarington for the month ended July 31, 1998,is as shown on the
schedule attached to Report TR-74-98;and
THAT Part"A"of the expenditures for the month of July 1998,be confirmed.
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"CARRIED"
CL98-17 Farewell Resolution#GPA-542-98
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Creek Bank
Stabilization Moved by Councillor Novak,seconded by Councillor Rowe
F18.QU
THAT Report TR-75-98 be received;
THAT Cambridge Landscaping Inc.,Cambridge,Ontario with a total bid in the
amount of$24,959.00 including G.S.T.,being the lowest responsible bidder
meeting all terms,conditions and specifications of Tender CL98-17,be awarded to
the contract for Farewell Creek Bank Stabilization;
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THAT funds in the amount of$18,830.00(total project cost$32,454.90 including
construction,final design,contact administration,contingencies and G.S.T.)be
drawn from Public Works Capital Account Number 2900-00017-00000;
THAT the additional funds required in the amount of$8,924.90($32,454.90 less
$18,830.00 remaining 1997 funds less$4,700.00 consulting paid in 1997)be drawn
from Public Works Lot Levy Reserve Fund#5001-00036-0401;and
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THAT the By-law marked Schedule"A"attached to Repot TR-75-98 Authorizing
the Mayor and Clerk to execute the agreement be approved.
"CARRIED"
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G.P.&A.Minutes -7- October 5, 1998
TREASURY DEPARTMENT CONT'D
Review of Resolution#GPA-543-98
Municipal
Investment Moved by Councillor Novak,seconded by Councillor Trim
Policy
THAT Report TR-76-98 be received;
THAT the revised Schedule"A"attached to Report TR-76-98 along with its
supporting revised Appendix"A"and"A-1",be approved as the current Investment
Policy for the Corporation of the Municipality of Clarington for surplus General
Fund,Reserves,Reserve Fund and Trust Fund monies;
THAT the revised Appendix"A"and"A-1"be amended from time to time to
reflect the current status of any bank or institution being considered for investment;
THAT Section 2 of the revised Schedule"A"be amended by adding the following
wording thereto:
"so long as those institutions are affiliated with Schedule"A"and"B"banks or
recognized as a major financial institution;"and
THAT the investment procedures(Schedule"B"attached to Report TR 76-98),be
received for information.
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"CARRIED"
Tender CL98 19 Resolution#GPA-544-98
Install
Rubberized Moved by Mayor Harare,seconded by Councillor Rowe
Flooring
F18.QU THAT Report TR 77-98 be received;
THAT Gym-Con Ltd.Barrie,Ontario,be awarded the contract to supply and install
rubberized flooring,with a total bid in the amount of$24,160.60(including G.S.T.),
being the lowest responsible bidder meeting all terms,conditions and specifications
of Tender CL98-19;
THAT Part"B"and One(1)dressing room be deleted;and
THAT the funds required be drawn from the Community Services 1998 Capital
Budget Account Number 7606-00002-0501.
"CARRIED"
jFIRE DEPARTMENT
There were no reports considered under this section of the agenda.
j Councillor Rowe chaired this portion of the meeting.
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G.P.&A.Minutes -8- October 5, 1998 j
COMMUNITY SERVICES DEPARTMENT
Clarington Kids Resolution#GPA-545-98
of Steel
Moved by Councillor Trim,seconded by Councillor Young
THAT Report CS-14-98 be received for information.
"CARRIED"
1998 Summer Resolution#GPA-546-98
Day Camp
Moved by Councillor Schell,seconded by Councillor Trim
THAT Report CS-15-98 be received for information.
"CARRIED"
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Councillor Young chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
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Status of the Resolution#GPA-547-98
Mast Road
Moved by Councillor Schell,seconded by Councillor Mutton
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THAT Report WD-50-98 be received for information;and
THAT Mr. and Mrs. Stapleton and Joan Anderson be provided with a copy of
Report WD-50-98.
"CARRIED"
Skatepark Resolution#GPA-548-98
Garnet B. Rickard
Moved by Councillor Novak,seconded by Councillor Rowe
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THAT Report WD-51-98 be tabled to the Council meeting scheduled for
October 13, 1998,to allow for input from the Courtice youths pertaining to this
matter.
"CARRIED"
Mayor Harare chaired this portion of the meeting.
ADMINISTRATION
There were no reports considered under this section of the agenda.
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G.P.&A. Minutes -9- October 5, 1998
UNFINISHED BUSINESS
Delegation Resolution#GPA-549-98
Linda Riddle
Moved by Councillor Mutton,seconded by Councillor Trim
THAT the delegation of Linda Riddle requesting an exception from the Fence By-
law be referred to staff for review and report.
"CARRIED"
OTHER BUSINESS
Resolution#GPA-550-98
Moved by Councillor Mutton,seconded by Councillor Trim
THAT the Honourable David Collenette,Minister of Transport(Canada)and
Mr.Alex Shepherd,MP for Durham be advised that a number of incidents
involving low level flying by airplanes using the Hahninen airstrip in the
Municipality,which endangers the safety and privacy of nearby residents,have
been taking place contrary to safe and proper operating procedures of aircraft;
THAT the Minister of Transport be requested to investigate these incidents and take
all necessary actions under the Aeronautics Act(Canada)to stop this unacceptable
and unsafe behaviour immediately and FORTHWITH;
THAT a copy of this resolution be forwarded to Mr.Hanna Hahninen and the
owners of the two airstrips;and
THAT the Ministry be requested to send a representative to the Municipality of
Clarington to describe its role to Members of Council once this investigation is
complete.
"CARRIED"
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Resolution#GPA-551-98
Moved by Councillor Schell,seconded by Councillor Young
THAT the meeting be"closed".
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"CARRIED"
Resolution#GPA-552-98
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Moved by Councillor Schell,seconded by Councillor Trim
THAT the actions taken at the"closed"meeting be ratified.
"CARRIED"
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G.P.&A. Minutes - 10- October 5, 1998
ADJOURNMENT
Resolution#GPA-553-98
Moved by Councillor Young,seconded by Councillor Schell
THAT the meeting adjourn at 10:55 a.m.
"CARRIED"
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MAYOR
DEPUTY CLERK
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DN: PD-121-98
THE CORPORATION OF THE MUNICIPALITY OF CAARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, October 19, 1998 Res. #
Report#: PD-121-98 FILE #: DEV 98-010 By-law #
Subject: REZONING APPLICATION —APPLICANT: GLEN & BARBARA PARKS
PART LOT 20, CONCESSION 7, FORMER TOWNSHIP OF DARLINGTON
5 SUNNY RIDGE TRAIL, ENNISKILLEN
FILE NO.: DEV 98-010
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-121-98 be received ;
2. THAT the application to amend Zoning By-law 84-63 of the former Town of
Newcastle, as amended, submitted by Glen and Barbara Parks to reduce the
minimum lot size from 0.8 hectares to 0.4 hectares be DENIED;
3. THAT a copy of this Report and Council's decision be forwarded to the Region of
Durham Planning Department; and,
4. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
1. APPLICATION DETAILS
1.1 Owner: Glen and Barbara Parks
1.2 Applicant/Agent: (same as owners)
1.3 Rezoning: from "Residential Hamlet Exception (RH-3)" to an appropriate
zone in order to permit a reduction in minimum lot area from
0.8 hectares to 0.4 hectares
1.4 Area: 0.83 hectares (2.05 acres)
1.5 Location: - by informal description — south-east of the T-intersection of
Sunny Ridge Trail and Holt Road in south-western Enniskillen;
by municipal address — 5 Sunny Ridge Trail, Enniskillen;
and,
REPORT NO.: PD-121-98 PAGE 2
- by legal .description — Part Lot 20, Concession 7, former
Township of Darlington (see Attachment No. 1).
2. BACKGROUND
2.1 On February 13, 1998, the Planning and Development Department received an
application to amend Zoning By-law 84-63 in order to permit the severance of one
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(1) residential lot into two (2) residential lots.
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2.2 A public meeting for the rezoning was held on April 6, 1998. No one spoke in
support of the rezoning application, other than the owner/applicant.
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2.3 One resident spoke in objection on behalf of himself and many other resident and
non-resident owners. He submitted a petition of signatures to verify his claim. He
stated they were all strongly opposed to the application. He also said that the Town
of Newcastle wanted a distinctive community and therefore, approved two (2) acre
lots and the Municipality of Clarington should not reverse this position. The resident
argued that the creation of smaller lots within the subdivision would lead to smaller
houses and this would undermine the aesthetics of the neighbourhood. He
maintained that the wishes of the 14 neighbouring households shouldn't be overruled
by one household.
2.4 Mr. Al Goheen, the developer of the subdivision and the owner of three lots in the
subdivision, stated that through volunteerism, he has been able to maintain the
original aesthetics of the subdivision. He said he opposed the rezoning application
to divide this two (2) acre lot into two one (1) acre lots.
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2.5 Subsequent to the public meeting, a number of residents contacted Staff, although
many of them were the same individuals who had contacted Staff prior to the public
meeting.
REPORT NO.: PD-121-98 PAGE 3
3. EXISTING AND SURROUNDING USES
3.1 The site is currently vacant.
3.2 The surrounding land uses are as follows: (See Attachment No. 1)
North - a residence
South - vacant lot
East - vacant lot
West - unopened portion of Holt Road and beyond this road,
Enniskillen Conservation Area.
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4. OFFICIAL PLAN CONFORMITY
4.1 Durham Regional Official Plan
4.1.1 Sunny Ridge Trail Subdivision was draft approved in 1982 within the policy
framework of the 1976 Durham Regional Official Plan, which required approximately
two (2) acre residential lots for all estate residential subdivisions.
4.1.2 Within the 1991 Durham Regional Official Plan, the subject property appears to be in
the hamlet designation of Enniskillen. Hamlet boundaries and the details of the land
uses within them are to be provided in local official plans. Staff notes that the above
Plan states "the growth of rural settlements shall occur with careful consideration
given to the natural, built and cultural environments" and "hamlets shall be
developed in harmony with surrounding uses". These two policies imply that due
consideration must be given to land use compatibility in the review of development
applications. Staff is of the opinion that this rezoning application to reduce the lot
size from two (2) acres to one (1) acre does not meet the intent of the above-noted
policies. For the subject property, there is a built environment context of two acre lots
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and this proposed rezoning is contrary to that context. Given this situation it appears
the intent of the 1991 Durham Regional Official Plan has not been met.
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REPORT NO.: PD-121-98 PAGE 4
4.2 Clarington Official Plan
Within the Clarington Official Plan, the subject property is designated Hamlet
Residential. The application conforms to the land use designation and the minimum
lot size requirement of 0.4 hectares (1 acre). However, the Plan requires
development within a hamlet to "provide housing designed to complement the
architecture of existing buildings". The introduction of smaller lot areas may
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encourage the introduction of smaller homes and that might not complement the
architecture of the existing homes.
5. ZONING BY-LAW COMPLIANCE
5.1 Within Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, the j
subject property is zoned Residential Hamlet Exception (RH-3). The division of the
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M0.83 ha residential lot into two (2) residential lots of approximately 0.4 ha (see
Attachment No. 2) is not allowed in this zone which has a minimum lot area of 0.8
ha. Hence the submission of the rezoning application.
6. AGENCY COMMENTS
6.1 The rezoning application was circulated to various agencies and other departments
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by the Planning and Development Department. Bell Canada has yet to send
comments. No objections were received from the Clarington Fire Department, the
Kawartha Pine Ridge District School Board, the Separate School Board and Ontario
Hydro. All other comments received to date and as set out below reflect the current
position of each agency/department.
6.2 The Clarington Public Works Department, Engineering Division has concluded that
an increased number of dwelling units, as proposed through rezoning, will not
impact the existing subdivision.
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REPORT NO.: PD-121-98 PAGE 5
6.3 The Regional Health Department confirmed receipt of a report from Gibson &
Associates Ltd. and noted that the lot servicing plan proposed is suitable to the
Department. The Regional Health Department also noted that there is concern that
other lots within the subdivision may be divided and therefore significantly
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reducing the area for private sewage disposal as well as on site dilution of septic
effluent.
6.4 The Regional Planning Department acknowledged the Health Department
comments and re-confirmed that if any other lots are proposed in the vicinity, then
the appropriate applications would have to justify the private lot servicing and
dilution of effluent.
6.5 Central Lake Ontario Conservation Staff commented that the Gibson & Associates
Ltd. Report indicated that Lot 1 can be severed and still meet septic requirements
and not impact upon Bowmanville Creek from the viewpoint of Provincial Water
Quality Objectives. Staff do not expect any adverse impacts upon Bowmanville
Creek and given this, has no objections to the application, although prior to any
filling or-grading on the site, the written approval of the Authority will be required.
7. STAFF COMMENTS
7.1 All outstanding items from the agency comments have been addressed. This
includes any health concerns that might be of concern to the Regional Health
Department. With regards to this application, there are no health concerns or any
other problems of a technical nature.
7.2 The residents of the subdivision have two basic concerns, minimum lot size and
minimum house size, i.e. floor area. Some residents noted that smaller lot and/or
house sizes could negatively impact property values.
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REPORT NO.: PD-121-98 PAGE 6
7.3 The Sunny Ridge Trail Subdivision was draft approved on June 16, 1982.
Subsequently, twenty-two (22) two-acre lots were registered on October 26, 1988.
Since 1988, the subdivision has been gradually built-up to today where there are 14
houses and 8 vacant lots (see Attachment No. 1).
7.4 The Subdivision Agreement stipulates that all builders within the subdivision must
comply with the architectural control requirements of the Agreement. The primary
requirement is that the external walls must be 40% brick. The developer is free to
impose a higher level of architectural control if he wishes to. As well, any property
owner is responsible for following the building permit process and complying with
the lot grading and drainage master.plan for the subdivision.
I
7.5 The Subdivision Agreement does not contain any restriction on dwelling size. The
only restriction the Municipality enforces is the minimum floor area requirement (110
square metres - 1,184 square feet) specified in the 'Residential Hamlet (RH)' Zone. It
is Staff's understanding that size restriction other than this, is contained within a
covenant that the developer registered on title. The Municipality is not a party to this
covenant and as such has no power to enforce it. In short, what this covenant
amounts to is a private agreement.
7.6 As a result of this rezoning application, Staff has examined the subdivision to
determine the extent to which this application, if approved, could be a precedent for
i
lots seeking a rezoning to reduce both the,minimum lot area and the minimum
frontage. In this regard, all of the other seven vacant lots are potential candidates for
severances subject to the owners being able to obtain rezoning to reduce lot area as
proposed by the Parks, and also to reduce lot frontage. In addition, depending on the
siting of dwellings, their wells, septic and reserve septic beds, on the occupied lots, it
may be possible for two neighbouring property owners to jointly create a new lot
� nA
I
REPORT NO.: PD-121-98 PAGE 7
between their existing dwellings. Two two-acre lots could be divided into three (3)
1.33 acre lots.
7.7 Staff would note that in regard to reducing minimum lot area there is no pr evious
similar rezoning application among Hamlet Residential and County Residential
Subdivisions. Reducing the minimum lot area by half (from 0.8 ha to 0.4 ha) is a
substantial reduction and can be considered not in keeping with the existing built
form of the subdivision.
7.8 With respect to the need for one (1) acre lots, Staff research indicates that in the area,
i.e. former Darlington Township north of Taunton Road, in all draft approved or
registered subdivisions, there are eighty-four (84) vacant lots of 1.49 acres or less but,
only twenty-two (22) vacant lots of 1.50 to 2.60 acres. It appears there is no shortage
of one (1) acre lots.
7.9 In general, a one (1) acre lot is an acceptable lot size in a hamlet setting. Although
the Sunny Ridge Trail Subdivision is located within the Hamlet of Enniskillen limits as
defined by the Clarington Official Plan, it is a distinct community, separated by
valleylands from the main, historic community of Enniskillen where the lots and
houses are older and smaller. In this regard, we feel that the residents' concerns are
valid and the proposed rezoning to reduce the lot size substantially is not in keeping
with the desire of the community of interest.
8. CONCLUSION
In consideration of the comments contained in this Report, Staff cannot support this
rezoning application.
i rn —7
REPORT NO.: PD-121-98 PAGE 8
Respectfully submitted, Reviewed by,
-Franklin Wu, M.C.I.P., R.P.P. W.H. Stockwell,
Director of Planning & Development Chief Administrative Officer.
BR*LDT*FW*cc
09 October 1998
Attachment No. 1 - Site Location Key Map showing Vacant and Occupied Lots on
Sunny Ridge Trail
Attachment No. 2 - Plot Plan of the Subject Property
Interested parties to be notified of Council and Committee's decision:
Glen & Barbara Parks
72 Jackman Road Mr. & Mrs. W. R. Campbell
Bowmanville, Ontario L1C 2C9 31 Sunny Ridge Trail
Enniskillen, Ontario LOB 1JO
Debbie Soanes
48 Sunny Ridge Trail Mr. Steven Carruthers
Enniskillen, Ontario LOB 1J0 28 Sunny Ridge Trail
Enniskillen, Ontario LOB 1JO
Marilyn Dieleman
40 Sunny Ridge Trail Mr. Craig Stevenson
Enniskillen, Ontario LOB 1JO Ms. Jo-Anne Finney
20 Sunny Ridge Trail
Mr. David Ehler Enniskillen, Ontario LOB 1J0
653 Village Parkway
Unit 31 Mr. & Mrs. David McArthur
Unionville, Ontario L3R 2R2 32 Sunny Ridge Trail
Enniskillen, Ontario LOB 1J0
Gloria Kortekaas
12 Sunny Ridge Trail Mr. & Mrs. C. Blanchfield
Enniskillen, Ontario LOB 1J0 19 Sunny Ridge Trail
Enniskillen, Ontario LOB 1JO
Mr. & Mrs. Jean Paul & Kara Ann Nadeau
2 Sunny Ridge Trail
Enniskillen, Ontario LOB 1J0
- hn �
REPORT NO.: PD-121-98 PAGE 9
Joe & Myra Bailie
24 Sunny Ridge Trail
Enniskillen, Ontario LOB 1J0
Craig & Kerri Hudson
15 Sunny Ridge Trail
Enniskillen, Ontario LOB 1J0
Judith A. Beitle
36 Sunny Ridge Trail
Enniskillen, Ontario LOB 1J0
Ken & Robyn Flute
35 Sunny Ridge Trail
Enniskillen, Ontario LOB 1J0
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VACANT LOTS ON SUNNY RIDGE TRAIL
OCCUPIED LOTS ON SUNNY RIDGE TRAIL
LOT NUMBER o
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DN: PD-122-98
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: October 19, 1998 Res. #
Report #: PD-122-98 FILE By-law #
Subject: WATERFRONT TRAIL
PLN 15.11
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-122-98 be received:
2. THAT Lakeshore Road from Bond Head to Clarington/Hope Township boundary be
designated as the Waterfront Trail as shown on Attachment#2;
3. THAT the sum of $3,000.00 be withdrawn from the Waterfront Trail Reserve
Account for purchasing the signs for the Trail east of Bond'Head; and
4. THAT the persons listed on the interested parties list attached to this report be
forwarded a copy of this report and a copy of Council's decision.
1. INTRODUCTION
1.1 In January, 1994 Council approved ultimate and interim alignments for the
Waterfront Trail from the Oshawa/Clarington boundary to Bond Head. A map of
both Trail routes is found on Attachment #1. The Trail is part of a Provincial Trail
that follows the north shore of Lake Ontario from Niagara to Trenton. The ultimate
alignment is the long-term plan for the Trail, which would be implemented as
budgets permit, and properties become available. The interim alignment usually
follows existing roads and was the most expedient way of providing connections in
the initial building of the Trail.
REPORT NO.: PD-122-98 PAGE 2
In Clarington, the ultimate alignment is relatively close to the shoreline of Lake
Ontario, taking advantage of views of the lake and areas of natural and cultural
significance. Portions of the ultimate trail alignment have been completed, through
Darlington Provincial Park, Darlington Generating Station, Bowmanville Harbour
Conservation Area and the Samuel Wilmot Nature Area. All other portions of the
trail are on the interim alignment, which in time, will be moved. to the ultimate
alignment.
i
1.2 There are two gaps in the Waterfront Trail, which were not approved by Council in
i
1995 because of a number of unresolved issues..The sections are:
➢ Bond Head to Hope Township; and
➢ between Bennett Road and Cobbledick Road.
Staff and the Waterfront Regeneration Trust have been working together to find
appropriate solutions for Trail alignments in these areas.
i
1.3 A number of issues still remain unresolved with the alignment between Bennett
Road and Cobbledick Road. However, the purpose of this report is to discuss the
various options for the Trail from Bond Head to Hope Township and recommend to
Council an appropriate solution.
2. WATERFRONT TRAIL EAST OF BOND HEAD
i
2.1 The Clarington Waterfront Plan, prepared by Bird & Hale in 1993, recommended
the Waterfront Trail be aligned along Lakeshore Road. Staff did not proceed with
this recommendation for a trail alignment east of Bond Head, in January 1995, for
the following reasons:
i) Mr. Michael, a local farmer, indicated that spraying pesticides on near by
crops could harm trail users passing by; and
REPORT NO.: PD-122-98 PAGE 3
ii) Road safety issues associated with Lakeshore Road.
Staff indicated that these issues would be reviewed and would report back with
recommendations at a later date.
2.2 Agricultural Pesticides
The Waterfront Regeneration Trust retained the law firm of McCarthy Tetrault to
report on the liability and risk management issues associated with the Waterfront
Trail. Among the various issues discussed, the report commented on trails through
agricultural communities. The Bruce Trail , is routed through the agricultural
community in the Niagara Peninsula; any type of conflict, nuisance or injury has
never been raised .as an issue or as the subject of any claim. The long-standing
experience of that trail without claims or complaints is probably the strongest
evidence that the risk of conflict or injury between agricultural pesticide use and
trail users is minimal.
2.3 Road Safety Issues
Lakeshore Road is a forced road with limited area for shoulders or ditches. The
traffic volumes on Lakeshore Road during the summer months average 400 vehicles
per day, reaching over 500 on weekends. The speed is not posted along Lakeshore
Road, and is not required under the Highway Traffic Act, but is assumed to be
80km/h. The section through Port Granby is posted at 60km/h. The actual speed is
lower given the of number of turns in the road.
Staff has examined the road safety issues in the context of design criteria in the
Ontario Bikeway Planning and Design Guidelines prepared by the Ministry of
Transportation and the Design, Signage, and Maintenance Guidelines prepared by
the Waterfront Regeneration Trust.
Ministry of Transportation Guidelines
The Ministry's guidelines suggest that a shared roadway design (for vehicles and
bicycles) is appropriate if speeds are less than 75 km/h and if traffic volumes
REPORT NO.: PD-122-98 PAGE 4
are 400 vehicles or less per lane (800 for two-way traffic). It is not recommended for
locations where motor vehicle speeds exceeds 75km/h and daily volume exceeds
20,000 vehicles.
The Waterfront Regeneration Trust's Criteria
The chart below identifies various standards for trails on roads in rural areas.
Roadway Pedestrian & cyclists Pedestrians Cyclists
Local Road 2.7m multi-use path 1.2m gravel 1.2m exclusive
Speed under 80km/h shoulders cycling lands
Volumes.under or
1000SADT* 1.2 m asphalt
shoulder
Local Road 2.7m multi-use path Shared roadway Shared roadway
Speed under 80km/h or
Volumes under 400 shared pathway
SADT*
*Summer average daily traffic
I
In addition to the technical design criteria, the Trust 's guidelines provide a profile
on the various types of Trail users. The report states that:
➢ Leisure walkers may walk up to 8 kilometres per day or spend on average two
and a half-hours on trails usually within urban areas;
➢ Distance hikers will walk up to 10 kilometres, they are more keenly interested in
natural features, expect fewer amenities and are attracted to rural areas; and
➢ Cyclists will take day trips between 15 and 45 kilometres in urban areas and
between 20 and 90 kilometres in rural areas. A typical visit is one to two and a
half hours (assuming 18km/h).
I
REPORT NO.: PD-122-98 PAGE 5
3. STAFF COMMENTS
3.1 Staff examined Concession Road 1 as a possible alternative route. It is not a forced
road and has a standard road allowance. The traffic volumes on Concession Road 1
are similar but the speed is actually higher because it is straight from Newtonville
Road to Mill Street. It is often used as an alternate to the Hwy 401. Concession
Road 1 is also a considerable distance from the lakeshore.
Attachment #2 illustrates the proposed trail route from Bond Head to Hope
Township. Lakeshore Road meets the technical criteria for pedestrians and cyclists.
However, the distance between Bond Head and the next rest area with amenities
such as restaurants and telephones, in Port Hope, is 26km. In recognition of the
various types of trail users and the design criteria, Staff has concluded that
Lakeshore Road would be best suited for cyclists only.
The Clarington Waterfront Plan recommends a number of rest stop areas and
amenity areas for the Waterfront Trail along the entire waterfront of Clarington. A
number of them are located on unopened road allowances, which are also
identified on Attachment #2. Staff will be examining the feasibility of utilizing any
one of the road allowances for a rest stop area in the future.
3.2 The Municipality cannot restrict pedestrians from using a public road. However, it
can recommend that Lakeshore Road is best suited for cyclists. The Waterfront Trust
prepares a guidebook and maps for the Trail. Each publication will recommend
Lakeshore Road be used only by cyclists. In addition, a Trailhead sign will be
installed at Bond Head indicating the length of the trail to the next amenity area.
REPORT NO.: PD-122-98 PAGE 6
3.3 Signs and trail markers will be installed along Lakeshore Road. Additional signs will
be placed at the level train crossings, and cautionary signs for both cyclists and
drivers, indicating that the road is a shared surface. The cost of these signs is
approximately $3000.00. Staff recommends that the funds be withdrawn from the
Waterfront Trail Reserve Account for this expenditure.
4. RECOMMENDATIONS
4.1 Lakeshore Road is used on a regular basis by cyclists. The rural character and lake
vistas of this area make Lakeshore Road one of the most scenic routes along the
northshore of Lake Ontario. It is a prime location for the Waterfront Trail. Staff
recommend that Lakeshore Road from Bond Head to Hope Township be approved
as a section of Clarington Waterfront Trail and that appropriate signs be purchased
and erected.
i
Respectfully submitted, Review y,
Franklin Wu, M.C.I.P., R.P.P. T Stockwell,
Director of Planning & Development Chief Administrative Officer.
Stephen Vokes, P. Eng.,
Director of Public Works
CS*DC*FW*km
6 October 1998
Attach.
Interested parties to be notified of Council and Committee's decision:
Mr. David Crombie
Waterfront Regeneration Trust
207 Queen's Quay West, Suite 580
TORONTO, Ontario
M5J 1A7
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Lakeshore Road to be designated as
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DN: PD 123-98
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: October 19, 1998 Res. #
Report#: PD-123-98 FILE #: PLN 23.11.1 By-law #
Subject: TRANSPORTATION TOMORROW SURVEY
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-123-98 be received for information.
1. BACKGROUND
1.1 The Data Management Group is a joint program in transportation associated with the
University of Toronto and funded by the GTA Regions, the Ministry of Transportation,
GO Transit and the Toronto Transit Commission. In 1986, 1991 and 1996, the Data
Management Group, conducted telephone surveys to collect demographic and travel
data which would be subsequently used to assess trends and review and/or refine
policy.
1.2 Preliminary results of the Transportation Tomorrow Survey (TTS) were released in June
of 1997. The survey's database contains in excess of 115,000 records which represents
5% of all the households in the survey area, including approximately 1000 records from
within Clarington. These results have now been expanded using the 1996 Census to
produce a more extensive inventory of transportation data.
1.3 The data has several planning related applications including:
• the assessment of future transportation needs;
REPORT NO.: PD-123-98 PAGE 2
• the provision of valuable data for use with environmental assessment studies for
road projects;
• assistance in prioritizing capital works programs;
• the provision of valuable date to assist in the review of noise impact reports;
• the provision of data regarding vehicle ownership per household; and,
• the provision of valuable data to assist in the review and formulation of Official Plan
policy
2. KEY FINDINGS
2.1 MOTOR VEHICLE OWNERSHIP
The following Table provides relevant information regarding motor vehicle ownership
within the Municipality of Clarington. This information is valuable since it can be
compared with the results of the two previous surveys in order to record
changes. It is
noted that while households and motor vehicles both increased by 83% between 1986
and 1996, the average number of vehicles per household remained constant at 1.8.
This average is relatively consistent with the average for Durham Region (1.7) and York
Region (1.8) but higher than those in the City of Toronto (1.5) and Peel Region (1.6).
MOTOR VEHICLE OWNERSHIP IN CLARINGTON
1986 1991 1996 % CHANGE
1986-1996
Total Households 11,000 16 500 20 100 +83%
Total No. of Motor Vehicles 19,800 29,700 36,100 +83%
Available
Average number of vehicle/ 1.8 1.8 1.8 0%
household
Percentage of households with 4 or 4% 4% 3% -25%
more available vehicle
Percentage of households with 3 13% 11% 12% - 7.7%
available vehicle
Percentage of households with 2 46% 51% 49% + 6.5%
available vehicles
Percentage of households with 1 32% 30% 32% 0 %
available vehicle
Percentage of households with 0 5% 3% 3% -40%
available vehicle
REPORT NO.: PD-123-98 PAGE 3
2.2 TRIP LENGTH
The following Table provides information regarding the number and length of trips by
Clarington residents. In 1996, each household took an average of 6.2 trips per day, up
slightly from the 1986 average of 6.0 trips per day. In addition, the mean trip length by
auto drivers increased slightly by almost 1.7 kilometres, likely the result of increased
commuting by new residents.
i
TRIP LENGTH
1986 1991 1996 % CHANGE
1986-1996
Average number of trips/day/ 6.0 6.5 6.2 + 3.3%
household
Average number of drivers/ 2.0 2.0 1.9 -5%
household
Mean Trip Length by Auto(Driver) 13.4 13.3 15.1 + 11.9%
Mean Trip Length by Auto 12.8 10.9 13.1 + 2.3%
(Passenger) -
Mean Trip Length by Local Transit 18.4 15.5 23.8 + 29.3%
Mean Trip Length by Go Train 64.8 61.1 58.0 - 10.5%
2.3 WORK TRIP DESTINATIONS
The survey confirms that Clarington is largely a "bedroom" community: Work trips to
municipalities outside of Clarington increased from 7,100 to 16,760, an increase of
136%. In 1986, 63% of work trips were to destinations outside of Clarington. In 1996,
this figure has increased to 77%.
These work trips are increasingly distant as confirmed by the trip length data. In 1986
only 900 work trips were to Toronto whereas by 1996, there were 3520 daily work trips
to Toronto. There was also a substantial increase in work trips to Whitby,
Ajax and Pickering. While in absolute terms there was an increase in work trips to
Oshawa, on a percentage basis work trips decreased from 41% to 33%.
Work trips by Clarington residents to Clarington destinations increased from 4200 to
5060 between 1986 and 1996. Thus, while total works trips increased by 100%, there
was only a 3% increase in work trips destined to Clarington.
REPORT NO.: PD-123-98 PAGE 4
Destination of Work Trips by Destination of Work Trips by
Clarington Residents-1986 Clarington Residents-1996
(Total: 11,300) (Total: 22,000)
Other
Toronto 2%(200) V� Other Whitby
8%(900) 6%(700)(700) Toronto 4%(880) 12%(2,640)
16%(3,620)
Oshawa
Clarington 41%(4,600) Oshawa
37%(4.200)
Cladngton 33%(7,040)
23%(6,060)
Pickering- Pickering-
Ajax gpg
1%(100) A)ax 1%(220)
6%(600) 11%(2.460)
Work trips virtually doubled between 1986 and 1996; an increase from 11,300 to
22,000. Since this is higher than the rate of increase in households, it would indicate
that more households have both spouses working or include adult children living at
home.
2.4 WORK TRIP ORIGIN
The number of total daily work trips to Clarington actually declined between 1986 and
1996 despite the large increase in population. The decrease from 8400 trips in 1986 to
8100 trips in 1996 is largely attributable to the completion of the construction of the
Darlington Nuclear Generating Station and the loss of over 7000 temporary
construction jobs. As a result Clarington residents comprise a larger share of the total
daily work trips to Clarington destinations; an increase from 50% in 1986 to 63% in
1996.
In addition, between 1986 and 1996, total daily work trips originating in Oshawa and
destined for Clarington decreased from 2200 to 1700 (-29%). In addition Pickering-Ajax
decreased from 300 to 160 (47%) and Toronto decreased from 600 to 160 (-73%).
REPORT NO.: PD-123-98 PAGE 5
All daily work trips to Clarington originating outside of Clarington decreased from 4200
to 3900 (-7%).
Despite a doubling of the total daily work trips by Clarington residents, those work trips
destined for businesses within Clarington increased from 4200 to 5060 (21%). In
1986, only 50% of the work trips to Clarington originated with the Municipality; by
1996 63% of work trips to Clarington originated within the Municipality. This increase
reflects the reduction of the in-flow workforce due to the loss of temporary construction
jobs at Darlington Nuclear Generating Station.
Origin of Work Trips to Clarington- Origin of Work Trips to Clarington-
i 1986 1996
(Total: 8,400) (Total: 8,100)
Toronto Other
7%(600) 5%(400) Other
Toronto 3%(245)
Melft 2%'(160)
Oshawa
21%(1,700)
Oshawa Clarington
26%(2200) 60%(4200)
SCUgog
3%(246)
SCUgog Whitby Clarington
2%(200) 6%(490) 63%(5.060)
Whitby Ajax Ajax
Pickering- Pickering-
6%(500) 4%(300) o
2.5 MODE OF TRAVEL
The following graphs compare the 1986 and 1996 surveys with respect to the mode of
travel for both trips made by Clarington residents and trips made to Clarington.
REPORT NO.: PD-123-98 PAGE 6
Mode of Travel-Trips Made by Mode of Travel-Trips Made by Clarington
Clarington Residents 1986 Residents 1996
(Daily Total: 65,500) (Dally Total: 124,400)
Public Transit Other
1%(655) Other Public Transit 4%(4,976)
5%(3,276) 2%(2,488)
Walk/Cycle
7%(4,585) Walk/CyGe
4%(4,976)
Auto
Passenger
17%(11,135 Auto
Passenger
15%(18,660)
Auto Drivet
70%(45,850) Auto Driver
75%(93,300)
Mode of Travel-Trips Made to Mode of Travel-Trips Made to Clarington
Clarington 1986 1996
(Daily Total: 54,000) (Daily Total: 90,600)
Public Transit Other °Other
1% Public Transll(540)/----6%(3,240) 1%(906)sit
li(Tran 6/(5,436)
WaIWCyde
8%(4,320)
04 WalktCycle��
6%(5,436)
Auto
Passenger-/ Auto
17°h(9,180) Passenger
15%(13,590) Auto Driver
72%(65,232)
Auto Drive,
68%(36.72))
I
I
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The graphs also indicate that auto dependency has increased from 87% in 1986 to 90%
in 1996 for trips made by Clarington residents. In addition, although transit use
increased marginally from 1% to 2%, in absolute terms, there were 1800 more
Clarington residents using local transit to travel to work in 1996 than in 1986.
REPORT NO.: PD-123-98 PAGE 7
The above graphs indicate that the private automobile remains the preferred mode of
transit for work trips made to Clarington. In 1986, 85% of all work trips made to
Clarington were by private automobile. This figure increased to 87% in 1996. The 2%
increase in 1996 was realized as a result of a 2% decrease in the number of trips made
to Clarington based businesses by walking or cycling. As urban sprawl continues to
increase the distance from new residences to Central Areas, the number of people who
walk or cycle to work is likely to decrease.
3. CONCLUSION
3.1 The Clarington Official Plan has established various goals and objectives with respect to
transportation. These include:
• to facilitate the movement of people and goods by a safe, efficient and balanced
transportation system;
• to decrease the dependency on motor vehicles;
• to accommodate various forms of transportation including automobiles, trucks,
transit vehicles, cycling and walking; and,
• to give priority to public transit, cycling and walking as energy efficient and
affordable forms of travel.
The TTS provides valuable baseline that can be used to monitor the effectiveness of
these goals and objectives.
In addition, staff have estimated the amount of gasoline consumed by residents of
Clarington on an average day. Clarington residents make 93,300 auto trips a day with
an average trip length of 15 kilometres for a total of 1.4 million kilometres driven per
day. Assuming an average of 8 kilometres per litre of gasoline, Clarington residents
consume on a daily basis, approximately 175,000 litres of gasoline.
REPORT NO.: PD-123-98 PAGE 8
3.2 The Transportation Tomorrow Survey provides valuable information for transportation
planning and monitoring that policies are being effectively implemented. The data also
proves useful in various transportation studies and assists in ensuring efficient
investment in infrastructure. If is respectfully recommended that Report PD-123-98 be
received for information.
Respectfully submitted, Reviewed by,
Frank Wu, M.C.I.P., R.P.P., H. Stockwell,
Director of Planning & Development Chief Administrative Officer
WM*DJC*FW*km
07 OCTOBER 1998
i
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DN: PD-12498
THE CORPORATION OF THE MUNICIPALITY OF CAARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, October 19, 1998 Res. #
Report #: PD-124-98 FILE #: PLN 25.1.19 By-law #
Subject: MUNICIPALITY OF CAARINGTON PROPOSED STREET NAME CHANGE
"CECIL FOUND CRESCENT" TO "GEORGE REYNOLDS DRIVE" LOCATED
WITHIN DRAFT PLAN OF SUBDIVISION 18T-91006 & 18T-89035
PART LOT 30,.CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON
FILE NO.: PLN 25.1.19
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-124-98 be received ;
2. THAT Staff be authorized to take the appropriate action pursuant to municipal
policy and the provisions of Section 210 (111) of the Municipal Act, for
consideration of the proposed street name change of a portion of "CECIL FOUND
CRESCENT" to "GEORGE REYNOLDS DRIVE".
3. THAT the landowners fronting onto that portion of Cecil Found Crescent be
provided additional notice through first class mail circulation: and
4. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
1. BACKGROUND
1.1 Draft plans of subdivision 18T-89035 and 18T-91006 (see Attachment No. 1) are
located within Part of Lot 30, Concession 3, within the former Township of
Darlington located on the east side of Trulls Road, north of Nash Road.
1.2 When the two (2) draft plans were approved (April 1991 and June 1992), access to
the lands immediately to the east along what is now the north-easterly extension of
REPORT NO.: PD-124-98 PAGE 2
Cecil Found Crescent was not contemplated in light of a development agreement
that was registered on title on March 8, 1985.
The development agreement reflected the "Pollard — Birchdale Village" 710
apartment unit— golf course development approved by Council in 1985.
1.3 Draft Plan of Subdivision 18T-89035 was constructed in 1992 and the new street
was named Cecil Found Crescent to reflect the crescent nature of this new
subdivision, as well as recognizing that the Pollard development would not permit
George Reynolds to continue easterly.
1.4 In 1995 a draft Plan of Subdivision (18T-95029) was submitted for the former
"Pollard — Birchdale Village" site, the lands to the east of 18T-89035 and 18T-91006
by Clarington Development Corporation, the new owners of the property.
1.5 Draft Plan 18T-95029 (see Attachment No. 1), in compliance with the Clarington
Official Plan contained a portion of the Collector road which will run between
Trulls Road and Courtice Road. This Collector road would be the easterly extension
of "George Reynolds Drive" located on the west side of Trulls Road.
1.6 The owner of draft Plan 18T-91006 now wishes to finalize the subdivision
agreement . In the preparation of the above work, the Municipality needs to assign
a street name to the extension of Cecil Found Crescent, and hence is requesting
Council's consideration of this Report.
2. STAFF COMMENT
2.1 In light of the existing road pattern and through the introduction of the Collector
road between Trulls and Courtice Roads, the street name of Cecil Found Crescent
at the northerly portion of the affected subdivision would be easily confused with
REPORT NO.: PD-124-98 PAGE 3
the southerly portion of Cecil Found Crescent. Further this section of the roadway
would not function as part of Cecil Found Crescent in the future. In fact, it would
form a logical extension of George Reynolds Drive which will continue all the way
through to Courtice Road in the future.
2.2 There are five (5) properties on the affected northerly portion of Cecil Found
Crescent, immediately east of Trulls Road which will require their municipal house
number and street addresses to be changed. The developer of draft Plan of
Subdivision 18T-91006, through his agent, D.G. Biddle and Associates has
confirmed that he will reimburse each household one hundred dollars ($100.00) to
be used towards the costs of changing their municipal address as well as provide
new house numbers for each home. It has been staff's practice to negotiate with the
developer to provide some assistance to the affected homeowners for their
inconvenience. It should be noted that the above offer is neither a requirements of
the Municipal Act not a requirement of municipal policy for street name change.
3. RECOMMENDATION
3.1 The provisions of the Municipal Act stipulates that whenever the Council of a
Municipality wishes to change a proposed street name, a notice is to be placed in
the local newspaper(s) serving that Municipality, announcing Council's intentions.
3.2 Pending Committee and Council's approval of the recommendations contained
within this report, Staff will proceed with the appropriate newspaper advertisements
for four (4) consecutive weeks in accordance with the procedures set out in the
Municipal Act. In addition, the property owners fronting onto that portion of Cecil
Found Crescent will be provided additional notice through first class mail
circulation.
REPORT NO.: PD-124-98 PAGE 4
Respectfully submitted, Reviewed by,
Franklin Wu, M.C.I.P., R.P.P. H. Stockwell,
Director of Planning & Development Chief Administrative Officer.
LT*FW*df
6 October 1998
Attachment No. 1 = Key Map
Interested parties to be notified of Council and Committee's decision:
Benjamin Chatten Marcel Gagnon
Karen Chatten 168 Cecil Found Crescent
160 Cecil Found Crescent COURTICE, Ontario
COURTICE, Ontario L1 E 2W2
L1 E 2W2
Dianne Jennings
Gregory Knopp
162 Cecil Found Crescent
COURTICE, Ontario
L1 E 2W2
Pauline Leger
David Leger
164 Cecil Found Crescent
COURTICE, Ontario
L1 E 2W2
Daniel Kidd
Tracey Kidd
166 Cecil Found Crescent
COURTICE, Ontario
L1 E 2W2
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COURTICE ROAD TO BE RENAMED FROM
KEY MAP CECIL FOUND CRESCENT TO
" GEORGE REYNOLDS DRIVE"
DN: PD-125-98
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, October 19, 1998 Res. #
Report #: PD-125-98 FILE #: CG1.5 By-law #
Subject: SCHOOL CROSSING GUARD REQUESTS
FILE: CG1.5
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-125-98 be received ;
2. THAT Adult School Crossing Guards be approved at Liberty Street at Clayton
Crescent and at Scugog Street at Jackman Road and further the 1999 operating
budget be increased by $12,000.00;
3. THAT all interested parties listed in this report and any delegations be advised of
Councils decision.
1. BACKGROUND
1.1 School Crossing Guard requests have been received for the following locations.
a) Liberty Street at Clayton Crescent, Bowmanville
This request is made by the Separate School Board to facilitate students
living on the east side of Liberty Street to crossing Liberty Street to attend the
new separate elementary school (St. Elizabeth School) on Longworth
Avenue.
b) Scugog Street at Jackman Road, Bowmanville
This request is made by concerned parents from the Jackman Road area to
assist students crossing Scugog Street to attend either Lord Elgin School or St.
Elizabeth School on the east side of Scugog Street.
REPORT NO.: PD-125-98 PAGE 2
c) Trulls Road near Sandringham Drive, Courtice
This request is made by both the School Board and the concerned parents on
the west side of Trulls Road, to assist students crossing Trulls Road to attend
the new public elementary school (Dr. Lydia Trull School) on the east side of
Trulls Road.
2. STUDY RESULTS
Subsequent to the requests, School Crossing Guard Need Studies were conducted
for the said locations. The results indicate the delay or difficulty for elementary �
school children crossing the street and is expressed in percentage of the total studies
time shown as follows:
a) Liberty Street/Clayton Crescent
August 19 a.m. 41.7% (summer pre-school)
August 19 p.m. 59.3% (summer pre-school)
September 17 a.m. 41.9%
September 17 p.m. 46.2% j
September 22 p.m. 53.00/6
September 27 a.m. 48.0%
b) Scugog Street/Jackman Road
September 18 a.m. 52.6%
September 23 p.m. 32.3%
September 24 a.m. 39,4%
September 24 p.m. 60.2%
i -a r
REPORT NO.: PD-125-98 PAGE 3
c) Trulls Road/Sandringham Drive
April 6 a.m. 23.7%
September 9 a.m. 23.4%
September 16 a.m. 27.5%
September 16 p.m. 29.7%
September 29 a.m. 19.5%
September 29 p.m. 29.2%
3. MUNICIPALITY POLICY
The standard method to determine the need for an Adult Crossing Guard was
developed by the Institute of Transportation of Engineers and used by many
municipalities throughout North America. The technique involves the use of a stop
watch to determine the length and quantity of safe gaps between vehicles, and is
expressed in percentage of the studied time where school children will experience
delay or difficulty in crossing a street.
i
In 1991, the Municipality of Clarington adopted 50% as the threshold for the
introduction of adult school crossing guard.
4. COMMENTS
4.1 From the study results, it appears that both Liberty Street and Scugog Street have
exceeded the 50% threshold and therefore qualify for Adult School Crossing Guards
under municipal policy.
4.2 At the Trulls Road location, the highest study result from 6 different studied periods
shows only 29.7% which is well below the 50% threshold. As a result, an Adult
School Crossing Guard will not be recommended for this location. However, this
location will be monitored annually for any increase in traffic volumes and student
crossing activities.
-,
REPORT NO.: PD-125-98 PAGE 4
4.3 The cost of hiring two adult school crossing guards is $12,000.00 per annum which
requires Council's pre-approval of this amount of increase in the 1999 budget. Said
increase is necessary in order for the Municipality to maintain a level of service
consistent with the municipal policy. Further, as the Municipality grows by leaps
and bounds, it is inevitable that Adult School Crossing Guards would have to be
provided near new developments and new schools. The $12,000.00 will be funded
through general tax revenue.
i
4.4 Prior to placing any Adult School Crossing Guard at the new locations, all
I
applicable connecting walkway, traffic signage, pavement marking etc. would have
to be physically installed. Public works staff will be responsible for the above
works and will work with the Region of Durham where a Regional Road is
involved. We anticipate to have the crossing guard in place at Scugog Street in
November and at Liberty Street in the new year.
i
4.5 Staff have also received a request for a crossing guard at Mearns Avenue/Soper
Creek Drive. Studies for this location will be carried out in November.
Respectfully submitted, Reviewed by,
dFranklin Wu, M.C.I.P., R.P.P. Stockwell,
Director of Planning & Development Chief Administrative Officer.
FW*df
30 September 1998
i 7 -7
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i
REPORT NO.: PD-125-98 PAGE 5
Interested parties to be notified of Council and Committee's decision:
Joel Sloggett
Manager of Transportation and Planning
Peterborough-Victoria-Northumberland and Clarington
Roman Catholic School Board
1355 Lansdowne Street West
Peterborough, Ontario
K9J 7M3
Bryan Fisher
Superintendent of Administrative Services
Kawartha Pine Ridge District School Board
1994 Fisher Drive
Peterborough, Ontario
K9J 7A1
Mrs. Pat Adams, Principal
Lydia Trull Public School
80 Avondale Drive
Courtice, Ontario
L1 E 3C2
I
Miss McGuire, Principal
St. Elizabeth Elementary School
610 Longworth Avenue
Bowmanville, Ontario
L1C 5138
Mrs. Nancy Pitt, Principal
Lord Elgin Public School
140 High Street
Bowmanville, Ontario
L1C 3C1
Parent Association/Lydia Trull Public School
do Tina Vandrasco
36 Bushford Street
Courtice, Ontario
L1 E 2X1
DN: PD-125.98
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, October 19, 1998 Res. #
Report #: PD-126-98 FILE #: 18T-76011 By-law#
Subject: PENWEST SUBDIVISION, PHASE 4, MERRYFIELD COURT
PENWEST DEVELOPMENT CORPORATION LIMITED — PLAN 40M-1770
CERTIFICATE OF RELEASE
FILE: 18T-76011
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-126-98 be received ;
2. Pursuant to the provisions of Paragraph 5.26 of the Subdivision Agreement between
the Municipality and Penwest Development Corporation Limited, the Municipality
has no objections to the issuance of the "Certificate of Release";
3. THAT the Mayor and Clerk be authorized by by-law to execute, on behalf of the
Municipality of Clarington, the "Certificate of Release"; and
4. THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
1. APPLICATION DETAILS
1.1 The Municipality entered into a Subdivision Agreement, registered on title July 28,
1986 with Penwest Development Corporation Limited, to develop the lands by plan
of subdivision described as 18T-76011. Registration of this phase proceeded under
Plan 40M-1770.
1.2 Paragraph 5.26 within the Agreement, entitled "Requirements for Certificate of
Release" states that the Municipality agrees to provide the Owner with a written
i
REPORT NO.: PD-126-98 PAGE 2
i
release from the Agreement, for the said lands, in a form suitable for registration in
the Registry for the Land Titles Office at such time that the following items have
been confirmed.
(1) The Certificates of Acceptance has been issued for all of the Works;
(2) A registered Ontario Land Surveyor, approved by the Municipality, has
provided the Municipality with written confirmation that at a date not earlier
than the end of the maintenance period described herein, he has found or
replaced all standard iron bars as shown on the Plan and survey monuments
at all block corners, the end of all curves, other than corner rounding, and all
point of change in direction of roads on the Plan; and,
I
(3) The Municipal Council has, by resolution, declared that the Owner is not in
default of any of the provisions of this Agreement.
The Certificate of Release shall operate as a discharge of the land described therein
of all obligations of the Owner under this Agreement with the exception of the
Owner's responsibility for drainage as provided therein and the Owner's acceptance
of the conditions for applying for municipal building permits as provided therein.
1.3 Staff would note that within the Subdivision Agreement, Paragraph 3.13(3) confirms
that the Owner shall reimburse the Municipality for all reasonable legal expenses
incurred for the preparation and registration of this Agreement, as well as the legal
services contemplated by the terms of the Agreement, including the preparation any
release.
AAn
REPORT NO.: PD-126-98 PAGE 3
2. STAFF COMMENTS
2.1 Staff would confirm that the first two requirements, being the issuance of the
"Certificate of Acceptance" and the Municipality's receipt of an Ontario Land
Surveyor's confirmation, have been completed.
2.2 Council, at their August 31, 1998 meeting, endorsed Staff Report WD-45-98 and
authorized the issuance of a "Certificate of Acceptance".
2.3 In addition to the Municipality's receipt of the Ontario Land Surveyor's Certificate
for the Plan, the Public Works Department advises that the requirements of the
Subdivision Agreement have been completed to the satisfaction of the Director of
Public Works.
2.4 In consideration of the above, Staff has prepared the. necessary Certificate of
j Release, save and except the Owner's responsibility for drainage as provided within
the Agreement and the Owner's acceptance of the conditions for applying for
Municipality building permits.
3. RECOMMENDATIONS
3.1 In consideration of the above, Staff would have no objections to the issuance of the
Certificate of Release for Phase 4 of 18T-76011, Plan 40M-1770.
REPORT NO.: PD-126-98 PAGE 4
Respectfully submitted, Reviewed by,
I
Fran lin Wu, M.C.I.P., R.P.P. .H. Stockwell,
Director of Planning & Development AJ Chief Administrative Officer.
1
LT*FW*df
2 October1998
Attachment No. 1 — Key Map
Attachment No. 2 - By-law I
Attachment No. 3 - Release Agreement
Interested parties to be notified of Council and Committee's decision:
Penwest Corporation Limited
390 Bay Street
Suite 1710
Toronto, Ontario
M5H 2Y2
Attention: Steve Pustil
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ATTACHMENT 2
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 98-
Being a By-law to authorize the Release of an Agreement with Penwest Corporation
Limited and the Corporation of the former Town of Newcastle, now the
Municipality of Clarington,for the development of Plan of Subdivision 18T-76011
(now Plan 40M-1770)
The Council of the Corporation of the Municipality of Clarington hereby enacts as follows:
1. THAT the Mayor and Clerk are hereby authorized to execute on behalf of the
Corporation of the Municipality of Clarington, and seal with the Corporation's seal,
an Agreement between Penwest Corporation Limited and the said Corporation.
2. THAT the Mayor and Clerk are hereby authorized to accept, on behalf of the
Municipality,the said conveyances of lands required pursuant to the aforesaid
Agreement.
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BY-LAW read a first time this day of 1998.
BY-LAW read a second time this day of 1998.
BY-LAW read a third time and finally passed this day of 1998.
MAYOR
CLERK
4
ATTACHMENT 3
RELEASE
THIS INDENTURE made(in triplicate)this day of 1998.
BETWEEN:
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
hereinafter called the"Corporation"OF THE FIRST PART
-and-
PENWEST DEVELOPMENT CORPORATION LIMITED
hereinafter called the"Owner" OF THE SECOND PART
WHEREAS the Owner entered into a Subdivision Agreement with the Corporation dated the
28th day of July, 1986 and registered in the Registry Office for the Land Titles Division of
Newcastle (No. 10) on the 8th day of August, 1986 as Instrument No. 129497 which
Subdivision Agreement affects the lands more particularly described in Schedule "A"
attached hereto;
AND WHEREAS the Owner has satisfied all the terms and conditions contained in the said
Subdivision Agreement with respect to the property described in Schedule"A'
AND WHEREAS the Corporation has agreed to release the Owner from the above referred to
Subdivision Agreement as same affects the lands described in Schedule"A"attached hereto;
ii
i
NOW THEREFORE in consideration of the same of TWO
($2.00) dollars now paid by the
Owner to the Corporation, the receipt of which is hereby acknowledged the Corporation
does hereby release and forever discharge the Owner,their successors and assigns, all of the
property described in Schedule "A" attached hereto from the burden of the hereinbefore
recited Subdivision Agreement as set out in Instrument No. 129497, with the exception of
the Owner's responsibility for drainage as provided therein and the Owner's acceptance of
the conditions for applying for building permits as provided therein.
: IN WITNESS WHEREOF the Corporation has hereunto affixed its corporate seal duly attested
to by the signatures of its proper officers duly authorized in that behalf.
MAYOR
CLERK
DESCRIPTION
SCHEDULE"A"
ALL AND SINGULAR that certain parcel o tract of land and premises situate, lying and being
in the Municipality of Clarington, in the Regional Municipality of Durham and Province of
Ontario, and being composed of parcels
I
Plan 40M-1770
i
i
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose &'Administration Committee File #
Date: October 19, 1998 `Res.#
Report No: CD-53-98 By-law #
Subject: Delegation of Sam Gust
RECOMMENDATIONS:
It is respectively recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CD 53-98 be received; and
2. THAT a copy of Report CD-53-98 be forwarded to Mr. Gust.
BACKGROUND:
At the September 14, 1998 meeting of Council, Mr. Sam Gust appeared as a delegation
and spoke about his concerns over the actions of the By-law Enforcement Division in
relation to his properties. Staff were directed to review his concerns and prepare a report
for Committee's consideration.
The absence of a written list of concerns makes it difficult for staff to know exactly what
Mr. Gust was referring to at the time that he spoke to Council. Mr. Gust owns several
properties within the Municipality. In the last nine years, eight separate investigations
involving lands owned by Mr. Gust either in his own name or through Gust Holdings Inc.
have been undertaken. Three of these were property standards, two fencing, one zoning
and a noise matter. In each case Mr. Gust was given the opportunity to comply with the
requirements of the respective By-laws. As each matter was resolved the file was closed.
The By-law Enforcement Division operates strictly on a complaint basis. In each incident
staff action was precipitated by a complaint involving some form of deficiency or non-
compliance on the part of Mr. Gust. For example, one of the fence complaints required a
Fence Viewing under the Line Fences Act in order to resolve it.
It appears there was one matter in particular which prompted Mr. Gust's appearance before
Council. Mr. Gust owns a vacant piece of industrial land on the east side of Simpson
Avenue south of Baseline Road. In 1997 a Property Standards Notice under the Planning
Act was sent to Mr. Gust advising him of the deficiencies and instructing him to remove all
the derelict vehicles and waste material.'
7 n 1
CD-53-98 - 2 - October 19, 1998
In August of this year, a Property Standards Order pursuant to the Municipality's new
Property Standards By-law and the Building Code Act was issued against the property. This
Order required compliance by September 30, 1998. To date the Order has not been
complied with. It is the intention of staff to enforce the Order against the property and a
report will be forthcoming dealing with this matter.
Mr. Gust's presentation to Council may in fact have been his attempt to circumvent the
requirements of the By-law and the Building Code Act. The Building Code Act provides a
specific method and form of appeal from the Order. Section 15.3(1) states that an owner or
occupant who has been served with an Order and who is not satisfied with the terms or
conditions of the Order may appeal to the Property Standards Committee by sending
Notice of Appeal by registered mail to the Secretary within fourteen days of service of the
Order.
The deadline for Mr. Gust to appeal to the Committee was September 18, 1998. This
requirement for method and form of appeal is very clearly described in the Order. No
appeal was received nor has there been any indication that he disagreed with the
requirements of the Order. In the absence of any appeal, the Order is now deemed to be
confirmed and enforceable.
The only other issue currently under investigation involving Mr. Gust deals with a Zoning
infraction on a piece of land at Baseline Road and Liberty Street. The land is being used to
store a large construction type trailer. The owner, a numbered company of which Mr. Gust
is one of the principles, has been instructed to remove the trailer and has failed to do so.
That matter is currently before the courts.
To the best of staff's recollection, Mr. Gust has never spoken to staff or responded directly
to any of the complaints involving him. The two latest incidents have come to a head
because of his failure to address these matters directly at the staff level. In the final
analysis, Mr. Gust has been treated no differently from any other citizen of the
Municipality. Staff's attention has only been drawn to Mr. Gust's properties as a result of
public complaints.
Respectfully submitted: Reviewed by:
;Patti . Barri , A.M.C.T. H. Stockwell
,C rk Chief Administrative Officer
702
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File#
Date: Monday, October 19, 1998 Res. #
Report# CD-54-98 By-law#
Subject: PARKING ENFORCEMENT REPORT FOR THE MONTH OF SEPTEMBER 1998
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the
following:
1. THAT Report CD-54-98 be received for information;and
2.! THAT a copy of Report CD-54-98 be forwarded to the Bowmanville Business Centre for their information.
REPORT:
The following pertinent statistical information relates to Parking Enforcement activities for the month of September;1998,
and is provided herein for the information of Committee and Council.
TICKETS ISSUED THIS MONTH YEAR TO DATE 1998 YEAR TO DATE 1997
By Parking Enforcement 316 3,663 3,609
Officers
By Police 24 117 177
By Public Works 0 76 236
By Security 11 65 N/A
REVENUE
From Parking Meters $4,995.64 $67,416.25 - $68,148.00
From Parking Permits 0 $ 2,350.00 $ 2,200.00
Fines $2,962.00 $31,783.00 $36,337.00
TOTAL REVENUE $7,957.64 $101,549.25 $106,685.00
Respectfully submitted Reviewed by
:P i A. T. tockwell
C Chief Administrative Officer
711
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee
File#:
Date: October 19, 1998
Res.#:
Report#: TR-78-98 File M
By-Law#:
Subject:
1997 AUDIT REPORT AND MANAGEMENT LETTER
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-78-98 be received; and
2. - THAT the recommendations and actions identified in the body of Report
TR-78-98 be endorsed.
Background and Comment:
In 1997 Audit Report and Management letter received from Deloitte and Touche, contains
some recommendations to improve upon certain internal control areas within the Municipality.
A;copy of the Audit Management letter is attached as Schedule"A". The Audit Management
letter states the following:
"We have noted continuing improvement in the records and accounts of the
Municipality and are pleased to see that many of the comments in our prior year's
management letter have been acted upon. We feel the attached suggestions will
further enhance the accounting procedures, internal controls and operations of the
Corporation. However, they should be considered in context with the Municipality's
overall system of internal controls and accounting procedures which we consider,
based on our review, to be good."
10 PSAAB Requirements
1.1 At the present time, the Public Sector Accounting and Auditing Board (PSAAB)
recommendations have not yet been proclaimed and the Province has not yet
released any revisions to the required format for the 1998 financial year end.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Management Letter
December 31, 1997 Page 1 of 6
PSAAB REQUIREMENTS
The Public Sector Accounting and Auditing Board (PSAAB) has issued handbook sections in
order to set standards for good municipal accounting and financial reporting practices. Three of
these sections are expected to become applicable for the reporting year ending December 31,
1998. The requirements of these sections will be as follows:
1. Section 1700 deals with the objectives of financial statements and includes detail which
sets out the general attributes of financial statements. As part of this section, the balance
sheet will have to be approved and signed by the Mayor and Audit Committee Chair in
order to show accountability.
2. Section 1800 deals with the general standards of financial statement presentation. As part
of these standards a statement of changes in financial position will be required; all
liabilities will now be recorded on the balance sheet,restricted assets will no longer need to
be segregated on the balance sheet, and expenditures will not include debt principal
repayments. Principal and interest charges will be reported on a separate line at the end of
the statement of operations.
3. Section 2100 deals with disclosure and includes the disclosure of accounting policies as
well as the disclosure of any changes in accounting policies.
Recommendation:
We suggest the Municipality review the applicable PSAAB handbook sections and determine
what changes in reporting the Municipality will have to address for the year ending
December 31, 1998..
ACCESS TO COMPUTER ROOM
Observation:
During discussions with client personnel it was noted that access to the computer room is not
restricted to computer personnel, as there is a printer in the room which is used by various staff
members. This is a weakness in controls as the risk of unauthorized access to the computer
equipment is high.
Node&
Touche
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Management Letter
December 31, 1997 Page 2 of 6
ACCESS TO COMPUTER ROOM(Continued)
Implication:
When this issue was discussed with treasury department staff we were informed that it was not
feasible at the present time to move the printer to another location due to lack of available office
space.
Recommendation
We recommend that the printer be moved as soon as possible and the access code changed to
allow only authorized personnel access to the computer room.
SEGREGATION OF DUTIES
Observation:
We noted that the cash supervisor in the tax department has her own till and, when needed,
accepts cash receipts. She is also directed a majority of the telephone calls concerning taxes and
has authorization to perform posting functions and write-offs to tax accounts.
Implication:
These conflicting duties result in an internal control weakness as the same person can accept
cash, answer tax related inquiries,post tax accounts, and process write offs.
Recommendation:
We recommend the cash supervisor not be allowed to process tax write offs or other
miscellaneous adjustments to tax accounts. If staff availability does not permit this, any
adjustments. other than cash receipts posting entries, processed by the cash supervisor should be
reviewed on a timely basis by the deputy-treasurer or other appropriate official.
Deloitte&
Touche
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Management Letter
December 31, 1997 Page 3 of 6
YEAR 2000
Observation:
Discussions with your staff indicated that you are currently in the process of addressing the year
2000 computer compliance issue. To date most of the work has been completed within the
computer systems group with the focus primarily on technology and financial systems. Other
systems which function on a "date sensitive" basis have not yet been formally reviewed for year
2000 compliance.
The Treasury Department is co-ordinating this year 2000 compliance issue, and we understand
they will be formally reporting to Council on this matter in the near future. Systems already
being investigated for year 2000 compliance are the G. I. S. system, the financial reporting
system and the tax collections system.
Implication:
With the Treasury Department co-ordinating this project there may be operating department year
2000 issues of which they are not aware.
Recommendation:
We suggest the municipality formalize the year 2000 project team which should include
representation from all departments within the organization. This project team should be
assigned the responsibility of ensuring all areas of the municipality be reviewed for compliance.
The first mandate of this team should be to complete an inventory of all systems within the
municipality which are "date sensitive" (ie. telephone systems, security systems, etc.) and which
may potentially be affected by the year 2000 date. Subsequently, the Municipality should
develop a plan to determine which systems are not year 2000 compliant and decide how to
update those systems which are found to be deficient.
TAX SYSTEM
Observation:
It is our understanding that the municipality is in the process of implementing a new tax system
which is expected to be Year 2000 compliant and be able to accommodate the tax changes
legislated by the current provincial government.
Implication:
During our discussions with staff we noted no formal conversion and testing plan had been
established to control the conversion process.
Delod &
Touche
8 8 0
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Management Letter
December 31, 1997 Page 4 of 6
TAX SYSTEM (Continued)
Recommendation:
As this implementation will require the conversion of a large amount of tax account data we
encourage the staff within the Treasury department to ensure that the conversion utility being
utilized is appropriately tested before the final conversion takes place, and that pre-conversion
data is reconciled to post-conversion data.
We understand that a formal conversion plan has been developed and implemented over the past
few weeks and will be used to control the conversion of the tax information from the old to the
new tax system.
INTERNET USE
Observation:
During discussions with staff we noted that the municipality is planning to introduce the use of
the Internet (primarily for e-mail) to individual desktop computers. As part of this process an
appropriate firewall will be set up and managed within the municipality.
Recommendation:
As this process will provide external access to the municipality's computer systems, we strongly
encourage the municipality to:
• Develop an Internet appropriate use policy which outlines what the Internet services are to
be used for within the municipality and highlight repercussions for misuse; and
• Properly test and validate the working of the firewall and other security measures which
will be implemented.
These procedures would help ensure sensitive municipal information is not obtained by
unauthorized external parties and would minimize the possibility of attracting harmful computer
viruses to your system.
Deloitte&
Touche
hl 9 n
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Management Letter
December 31, 1997 Page 5 of 6
NOVELL LAN SECURITY
Observation:
During the course of our review of the currently enabled Novell LAN security we noted that:
• one user with administrative equivalent rights did not require a password on the system; `
and
• one user with administrative equivalent rights required a password but it was never
required to be changed.
Recommendation
It is our understanding that the standard user profile at the municipality requires a standard five
character password which is forced to be changed every 180 days. The "unique"password utility
is also enabled to ensure users do not re-use the same passwords. We suggest that all staff be
required to follow this standard profile. This will be increasingly important as the municipality
potentially starts to offer access to the Internet through the network.
PRIOR YEAR COMMENTS STILL APPLICABLE
Capital Fund Accounting Procedures
Observation:
At the present time the municipality accounts for capital expenditures through the Revenue Fund.
A separate ledger to record the financing and expenditures for the capital projects would be more
efficient.
Recommendation:
Due to the increasing number and complexity of capital projects undertaken by the municipality,
we suggest that the municipality consider establishing a formal Capital Fund Ledger to further
improve your financial information.
Such a ledger would allow for easier monitoring of capital projects, eliminate the need to transfer
unexpended capital financing to reserve/reserve funds at the end of each year, and provide more
informative reporting of unencumbered reserves and reserve fund balances.
Deloitte&
Touche
810 0
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Management Letter
December 31, 1997 Page 6 of 6
PRIOR YEAR COMMENTS STILL APPLICABLE(Continued)
Information Services Department
System Policies and Procedures
Observation:
During our review of the current information system we noted that certain documented policies
and procedures are out of date and in places refer to software no longer in use.
As remote sites continue to be introduced on the LAN, control over computer operations
becomes increasingly difficult. Strong system policies and procedures with regard to system
operations, security and maintenance will contribute to the consistency and reliability of the
information produced by the systems.
Recommendation:
We suggest one member of the information systems team be assigned the responsibility 'of
reviewing, updating and monitoring compliance with current documented policies and
procedures.
Note&
C, 1 1 Touche
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee
File #:
Date: October 19, 1998
Res.#:
Report#: TR-79-98 "File#
By-Law#:
Subject:`
CASH ACTIVITY REPORT—AUGUST 1998
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-79-98 be received;
2. THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended August 31, 1998, is as shown
on the attached schedule; and
3. THAT Part"A" of the expenditures for the month of August 1998, be
confirmed.
BACKGROUND AND COMMENT:
The attached schedules indicate the Corporation of the Municipality of Clarington's cash
transactions, status of taxes receivable information, the cash investment position,
development charges information and statistical information for the month ended August 31,
1998 and the comparative information for the month ended August 31, 1997.
Respectfully submitted, Review
.
Marie A. aran :BSc.,AMCT, tockwell,
Treasurer. Chief Administrative Officer.
MM/NT/hjl
Attachments
CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"A"
Analysis of Revenue and Expenditures
for the Month of AUGUST 1998
AUGUST AUGUST
199$'i 1997
REVENUE RECEIVED FOR GENERAL OPERATING
AND RESERVE FUND PUPOSES:
TAX PAYMENTS RECEIVED 9$5,787! 1,529,700
MUNICIPAL SUPPORT GRANT 171,354
PAYMENTS-IN-LIEU:
GOVT OF CANADA PIL
MUNICIPAL TAX ASSISTANCE PIL
ONTARIO HYDRO PIL 1,079,529
CHEC HYDRO PIL 27,595
MEMORIAL HOSPITAL PIL
BELL TELEPHONE PIL 203,787
LCBO PIL
REGION PIL
ONTARIO HYDRO PROCEEDS
COURTICE COMMUNITY CENTRE FUNDRAISING 50,000
COIW INFRASTRUCTURE GRANT
NATURAL RESOURCES-PITS 8t QUARRIES
SALE OF LAND
SUBSIDIES:
HAND[-TRANSIT
DEVELOPMENT CHARGES TOWN 418 103,235
GENERAL 4 ?,34. 470,310
INTEREST ! > 9Q5p 79,036
DEVELOPMENT CHARGES-REGION/PUC .3 , 150,697
1551.j; 3,865,243
USE OF FUNDS:
PAYROLL 7'ts4, t1 681,543
f REGION LEVYy
SCHOOL BOARD LEVIES ()
GENERAL-INCLUDING CAPITAL EXP. 438 2,260 693
QA2 543 2,942 236
NET CASH PROVIDED (USED) 88?,33 923,007
BANK NET CASH BANK
! BALANCE PROVIDED $ALANGE BALANCE
iFINANCIAL POSITION: JULY 31/98 (USED)AUGUSt 3179 AUGUST 31/97
i
GENERAL FUND 1,029,918 1,492,380 2-MS'2,22,9, 4,154859
RESERVE FUND 1,368,124 544,259 x;912,383 5,345,211
MUNICIPAL POOLED INVESTMENTS 31,023 2,317
33,340 601,559
INVESTMENTS(GENERAL + RESERVE FUND) 42,790,436 (2,926,288 34;864 148 45 408,178
I
'TOTALS 45,219501 887 333 44332 1. ..8 1 55 509 807
I
NOTE A: Difference in comps between years due to timing difference In receipt of funds.
NOTE B: No longer receive cite Municipal Support Grant.
n 1 7
,r the month of August 1998
1996 YEAR
JULY
1998
RECEIVABLE
INTEREST
ADDED '
TAXES
BILLED
BALANCE
PAYMENTS'
/ADJUST. **
'MRRI NT YEAR
794,172
794,172
(102,000)
TAXES
945,949
10,039
945,949
(284,722
PENALTY AND INTEREST
55,053`
23 636
78 689
(19,792
1997 YEAR
697,291
697,291
(24,260)
TAXES
1,900,959'
8,8 7
1,900,959 `
(167,112
PENALTY AND INTEREST
150)1539
241210
0
174,750
(33,944
1996 YEAR
TAXES
794,172
794,172
(102,000)
PENALTY AND INTEREST
96,279
10,039
106,318 '
(23,485)
'RIOR
TAXES
697,291
697,291
(24,260)
PENALTY AND INTEREST
222,908
8,8 7
231 775 -
91,335
OTAL
4,863,149
66,753 1
0
4,929,902
(563,979)
OTAL TAXES LEVIED (INCLUDING REGION AND SCHOOL BOARDS)
:RCENT OF CURRENT TAXES OUTSTANDING
AUGUST
1997
329,427
128'997
2,059,416
208,238
824,043
128,518
776,688
377,493
832,820
151,295
** Includes refunds,write-offs, 496's, etc.
OTE 1: Tax payments do not tie into Part A due to timing differences since
Part A is on a cash basis (le. difference due to outstanding deposits)
OTE 2: The value of education P-1-L to be retained at local level not included In total taxes levied as it is a budgetted item. D
OTE 3: For information purposes only. True comparison to prior year not applicable due to changes in tax policy resulting from reassessment.
co
PART"C"
STATISTICAL INFORMATION
FOR THE MONTH OF AUGUST 1998
Tax Certificates 274
Number of Properties eligible for Tax 34
Registration refer to Note 1
Account Payable Cheques Issued
#24621 to #25077 457
Number of Births Registered 41
Number of Deaths Registered 44
Note 1: Only includes those properties whose arrears are greater than$10,000.
This is estimated for the month of August to implementation of new tax
software.
815
INVESTMENTS OUTSTANDING PART"D"
AS AT AUGUST 31, 1998
E FINANCIAL INVESTMENT INTEREST #OF DAYS MATURITY MATURITY
NSTITUTION COST RATE O/S VALUE DATE
GENERAL FUND TD 3,470,810.00 4.87% 63 3,500,000.00 Sept 9/98
BNS 3,000,000.00 5.02 61.00 3,025,168.77 Sept 28/98
TOTAL GENERAL FUND 6 470 810:00.
RESERVE FUND RBC 34,731.25 7.20% 1,740 48,337.00 Aug 8/00
RBC 1,001,705.00 6.80% 1828 1,392,61 1.00 Mar 15/01
RBC ' 820,799.37 7.16% 1358 1,061,287.00 July 6/99
RBC 250,000.00 8.00% 184 350,000.00 Mar 1/00
RBC 61,000.00 9.00% 1460 82,960.00 May 1/99
RBC 999,999.48 7.70% 1718 1,417,032.00 Feb 6100
RBC `* 295,000.00 8.50% 3285 295,000.00 May 26/04
RBC 601,120.00 7.95% 1366 800,000.00 Feb 20/99
WOOD GUNDY 435,075.29 5.20% 777 484,272.00 Aug 18/00
RBC 2,063,810.92 7.95% 1688 2,937,391.00 ]an 13/00
RBC * 514,000.00 7.75% 1825 514,000.00 June 8/00
RBC 234,787.20 7.30% 837 296,000.00 Nov 14/98
RBC 862,564.39 7.43% 1316 1,117,022.00 March 8/99
RBC 999,999.65 8.20% 1825 1,482,799.00 Aug 8/00
RBC 620,220.69 5.15% 1007 71 1,752.00 Apr 5/01
RBC * 475,000.00 8.58% 2761 475,000.00 Mar 17/03
RBC 999,999.76 6.20% 1,252 1,229,256.00 July 6/99
RBC 138,709.23 6.25% 1,637 182,057.00 Aug 1/00
RBC 99,999.64 7.10% 1,906 143,061.00 May 14/01
WOOD GUNDY 250,000.00 5.00% 2556 250,000.00
June 21/05
RBC 40,397.70 7.20% 1578 54,562.00 Aug 8/00
RBC 1,999,999.91 5.90% 762 2,251,745.00 Sept 1/98
RBC 299,628.50 5.30% 1396 365,000.00 Sept 1/00
RBC 180,862.43 5.63% 1549 228,160.00 Feb 1/0 1
RBC 573,533.32 4.01% 724 619,969.00 Nov 14/98
RBC 933,400.00 5.20% 1827 1,202,670.00 Nov 12/02
RBC 1,568,561.00 4.75% 350 1,640,000.00 Mar 4/99
WOOD GUNDY 500,000.00 5.22% 365 526,100.00 Apr 16/99
i
INVESTMENTS OUTSTANDING PART"D"
AS AT AUGUST 31, 1998
FINANCIAL INVESTMENT INTEREST #OF DAYS MATURITY MATURITY
INSTITUTION COST RATE O/S VALUE DATE
RESERVE FUND RBC 58,479.40 5.95% 2032 80,639.00 Dec 15/02
:i
RBC 25,125.57 5.95% 2025 34,613.00 Dec 15/02
RBC* 250,000.00 4.75% 1839 250,000.00 June 21/03
i
RBC 427,625.00 5.50% 1628 542,878.00 Dec 1/01
ii
RBC * 250,000.00 5.25% 180 250,000.00 June 21/04
J
RBC 1,109,499.87 4.75% 817 1,230,317.00 Mar 1/00
RBC 1,109,500.90 5.05% 1213 1,307,91 1.00 Apr 1/01
WOOD GUNDY 869,000.00 5.06% 271 938,520.00 Nov 1/98
HONG KONG 2,162,738.67 5.30% 90 2,191,316.45 Nov 9/98
RBC 2,577,616.00 4.15% 383 2,690,060.00 Sept 1/98
RBC 20,558.85 5.20% 1310 24,645.00 Jan 9/02
WOOD GUNDY 402,102.80 4.82% 608 434,678.00 Dec 1/99
WOOD GUNDY 171,793.70 4.82% 608 185,691.00 Dec 1/99
WOOD GUNDY 1,627,643.46 4.72% 333 1,696,876.00 Mar 1/99
BNS 21550,509.59 4.91% 30 2,560,802.47 Sept 11/98
WOOD GUNDY 528,412.46 5.34% 788 590,807.00 Aug 8/00
RBC 324,159.58 5.08% 592 350,974.00 Jan 31/00
I
MTL 1,073,666.90 5.03% 178 1,100,000.00 Nov 19/98
TOTAL RESERVE FUND 33 3? 3f$
TOTAL INVESTMENTS 39$64 14fiF8
* Bond investment. Interest paid on a semi-annual/annual basis
R17
DN:CASHPTE
PART "E"
August, 1998
Development Charges —�
Total l Town Region C.H.E.C.
R.Vanleyden 6,7;74.00' 5,131.00 1,643.00
40R-18024
B/P#98.0567
Ridge Pine Park T075:00 3,075.00
Lots 233,295,689,772,'785
BFC,Darlington
B/P#98.0676-678
Veitri Group 121,20 0.
49,059.00 66,500.00 5,661.00
L.12,C.2,Bowmanville
40M 18 86
B/P#98.0572-579,580-581
A.Veenstra 67400 " 5,131.00 1,643.00
L.18,C.5 Darlington
B/P#98.0588
Simkins Homes 730$170 - 7,308.00
L30,C.2,Darlington
40M 1902
B/P#98.0624
Halminen Homes 14,648.88 21,924.00 -
L.30,C.2,Darlington
40M 1902
B/P#98.0618-619,625
1220582 Ontario Ltd. 4,882.$0: 4,882.80 -
L.30,C.2,Darlington
40M1902
B/P#98.0624
T.Taccogna 67fi400 5,131.00 1,643.00
L5,C.3,Clarke
B/P#98.0663
Baywood Homes 323,9Q603` 129,388.03 178,164.00 16,354.00
L.12,C2,Bowmanville
40M1852
B/P#98.0500,'502-508 515-532
R.Crabb 6,774 00 5,131.00 1,643.00
L-5,C.7,,Darlington
40R-17961
B/P#98.0604
Veenstra Construction 7,403.00' 5,131.00 1,643.00 629.00
L.11, BFC, Bowmanville
B/P#98.0587
290572 Ontario Ltd. t 21,286.00 48,136.00 73,150.00
L.29,C.2,Darlington
40M1815
B/P#98.0650-660
TOTALS 682j749.71 274,844.71 355,261.00 22,644.00
Q10
DN:CASHPTE
PART "E"
August, 1998
CONTRIBUTIONS -CASH-IN-LIEU OF PARKLAND
Newcastle IGA 6,970.00
P.Lot 2,C.1,Clarke
DEV98-015
Total Cash-in-Lieu of Parkland 6,970.00
CONTRIBUTIONS-ENGINEERING AND INSPECTION FEES
Royal Bank of Canada 8,411.21
Front Ending Agreement-Willowbrook Gardens 81
Meatus 1 Storm Sewer Oversizing Works
Region of Durham 1,785.60
Storm Sewer Fees
18T-88047
Total Engineering and Inspection Fees Contributions 10,196.81
CONTRIBUTIONS- ROADS
Hamilton az Mutton 82,671.00
Future Channelization
1 OM831
Total Roads Contributions 82,671.00
819
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT!
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: OCTOBER 19, 1998 Res. #
By-Law#
Report# _F 8_.File#: 10.12.6
Subject;
MONTHLY FIRE REPORT - SEPTEMBER, 1998
Recommendations:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following;
THAT Report FD-14-98 be received for information.
1. ! BACKGROUND
1.1 Our report covers the month of September, 1998. It is our intent to provide
Committee with information relevant to this department, in'a timely manner.
2. REPORT
2.1+ The department responded to 154 calls in September and recorded total fire'loss
at $22,100.90. A breakdown of the calls responded to follows.
Continued.....
nni
DN:gpasep
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, October 19, 1998 Res. #
Report#: WD-52-98 FILE # By-law#
Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR
SEPTEMBER, 1998
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report WD-52-98 be received for information.
1, BACKGROUND:
1.1 With respect to the Building Permit Activity for the month of September 1998, Staff
wish to highlight the following statistics for the information of Committee and
Council.
MONTH OF JUNE 11998 YEAR TO DATE 1998 YEAR TO DATE 1997
Permits Issued 96 752 $71
VALUE OF CONSTRUCTION
Residential $61151,815 $46,369,428 $53,881,063
Commercial $ 181,500 $ 9,312,876 $10,489,311
Industrial' $ 503,000 $ 2,806,000
$12,562,000
Others $ 145,715+ $10,323,476 ' $11,940,745
TOTAL $6,982,030' $68,811,780 $88,873,119
REPORT NO.: WD-52-98 PAGE 2
1.2 With respect to non-residential building permit activities, the details are provided as
follows:
APPLICANT CONSTR TYPE LOCATION $ VALUE
Barmond Builders Shoppers Drug 243 King Street E 150,000
Storage Depot Inc Storage Bldg 1632 Baseline Road 174,000
Storage Depot Inc Storage Bldg 1632 Baseline Road 711000
Storage Depot Inc Storage Bldg 1632 Baseline Road 86,000
Storage Depot Inc Storage Bldg 1632 Baseline Road 86,000
Storage Depot Inc Storage Bldg 1632 Baseline Road 861000
Curle, Barbara Kennel 3048 Concession Rd 4 201000
Cambridge Shop Stirling Optical 2379 Highway#2 28,000
CIBC Development Int Alterations 72 King Street W 123,515
465852 Ontario Inc Fire Separation 1413 Highway#2 3,500
Respectfully submitted, Reviewed by,
Stephe A. Vokes, P.Eng Stockwell,
Director of Public Works Chief Administrative Officer.
SAV*bb
October 5, 1998
1102
II
I
Permits Issued
Housing Starts
Value of Construction j)
, III
Group
if
j Sep,1998
I
i 1998 Y.T.Dj 1997 Y.T.D
I I
Sep 1998
I
1 1998 Y.T.DI,1997 Y.T.DI
Sep 1998
i 1998 Y.T.D.
j 1997 Y.T.D. 0
Ij SFD
i 30
it 236
i 292
i ... 34
I
i 219
I;
i' 269
i
i 3,556,570.00
i 25,594,160.00
1 29,953,720.00.
II'SOD
I :14
I '. 112
j 233
I 16
I 104
214 :
I 1,173,035.00
j .9,771,105.00
1 17,186,440.00:.
Ij.5MD
I 3
j 26 !
(
I 17
I
I ' 3 :
I
( 26
I
I, 16
j 241,000.00
j 1,902,000.00
) 1,244,515.00. IIj
:
II TWH
11 j
j '. 101
I 10
I 22
j
119
I
I ; 8
j
I 792,000.00
j
j :6,654,800.00
j 0
i 662,000.00.
II MUL
ff
I
I
j
I
52
I
I
I
I
1
j
j 3,000,000.00 II
DFD I
IF j
: 2
j :: 4
j
j 4
I
I 1
I
�
I 1
i
( 1
I
I 139,000.00
i
I '.. 195,000.00 ;:.j
j II
151,000.00.!
II !OTH I
i
22
( ; 141
I 125
(
I
I
I '
I '
I 300,210.00
I 2,252,363.00
i 1,683,388.00
II SUB-TOTAL j
I
82
I 620
( 733
76
469
509 ',
I 6,151,815.00
( !46,369,428.00 '.I
53,881,063.00 II:
IF i
II COM I
Ij I
3
I
I 46
I
I
j 42
I
I
(
i
I
I 6
I
7
I
I 181,500.00
j
j 9,312,876.76
j 10,489,311.87
I� IND : I
IF 1
5
( :. 15
I
j : 6
I
( !
I
I
I 7
I
I '.. 2
I
I 503,000.00
I
I 2,806,000.00
I p
j 12,562,000.00 II.'
II INS j
Ij I
1
j 9
I
( 17
j
j 1
I
I
( 4
i
I
i 1
1
I 123,515.00
j '
i 8,229,515.00
I p
j 9,969,700.00 II
ij AGR j
Ij i
1
( 10 j
I 1
14 I
i 9
i 8 j
20,000.00
j j
343,10-0.00 I
II
581000.00
,
II COV I
17 14
i
I
j :
I
I 3
I
j : I
I I
j 1,452,761.00 )
II
162,388.00 II..
II HYD I
IF I
I 2
I I
1
1
1
I I
( : (
1
I 187,000.00 j
i
867,600.00 II
II
II PLM j
3
I 20 j
28 j
I j
j
2,200.00
111,100.00
360,056.63
II
REN
II
I
i
I i
1
I
j
II
I
i
1
j 22
25
SUB-TOTAL I
14
j 132 (
138 I
'. 1
I 31 j
'. 19 j
830,215.00 I
22,442,352.76 ij
34,992,056.50
ji TOTAL I
I
96
I 752 i
871
77
Soo
528
6,982,030.00
68,811,780.76
$8,873,119.50 I)
II BP FEES (
73,788
1 709,415 1
1,065,822
t`YP FEES j 150 I 1,845 j 4,130
i
based s
on 11 uilding Permits Is ued.
Printed on
98.10.07
at 11:29
94
406
388
4 10 2
11 8
2
834
95
229
170
16 1
21 7
2
447
98
261
161
4 26
14 10
1
2
1
480
i
I 'VmM.KcIAL
�.. 1NUVSLRIAL ,�
AGRICULTURAL
I INSTITUTIONAL
GOVERNMENT
( ONT HYDRO
f TOTAL ffj
II--°
4,672,0!00.00
I 5,981,000.00
(: 4,100'.,000.00 ''I
412,000.00,. E
',87,000.00
(
f
f 15,252,000.00 II
II 80'.
I 4,618,000.00
f 832,000.00
f!. 2,505,000.00 )
101,000.00' f
4,291,000.0.0
f
f 2'.,814,000.00
f 15,161,000.00
II 81,
i
f "5,741,000.00
( 467,000.00
f' 866,000.00 f
156,000.00
f 246,000.00
f
f 86,478,000.00
f 93,554,000.00
82'
I ;6,260,000.00
I 718,000.00
I. 256,000.00 f
127,000.00
1,506,000.00
(
f 7,466,000.00
f 16,333,000.00 fI,
11 83'
I ',6,561,000.00
f 1,274,000.00
f 246,000.00
114,000.00. E
2,278,000.00
f
f 7;281,000.00
f 17,754,000.00 II
EE 84
I
f 13,450,000.00
E 1,262,000.00E
1,885,000.00 f
120,000.00
f 445,000.00
f
( 7,300,000.00
f 24,462,000.00 p'
Q 85
I
f 29,859,000.00E
1,299,000.00
f'.. 786,000.00
100,000.00.. )
1,719,000.00
1,330,000.00
E 630,000.00
f 35,723,000.00 II
ff 86
E 65,010,000.00
f 2,247,000.00
E 3,071;000.00 I
184,000.00'.f
839,000.00
f
f 1,770,000.00
f 73,121,000.00 II
I� 87
E 90,705,000.00
E ! 4,619,000.00 (!
4,165;000.00 I
231,000.00,)
2,063,000.00
( 7,995,000.00
f 3;095,000100
f 112,873,000.00
88
E 137,773,000.00 f
2,901,000.00 I
5,627,000.00 f
160,000.00!
14,207,000.00
E
E 1;439,000!00
f 162,107,000.00
f� 89:
f 148,434,000.00 f
3,149,000.00 f
34,157,000.00
50,000.00;E
8,224,000.00
E 6,868,000.00
E 24,139,000.00
f 225,021,000.00
EE 90
E 57,581,350.00 E
1,526,000.00 f
2,948,000.00 {
f
4,145,000.00 f
3,678,000.00
f 430,700.00 f
70,309,050.00 EE
91:
( 65,698,000.00 E
3,859,300.00 f :
1,324,000.00 ('
438,000.00;)
551,000.00 f
17,000.00
( 1,521,500:00 f
73,408,800.00
fE 92:
f 67,186,310.00 i
3,577,750.00 I :
186,000.00 (..
112,000.00
1,389,000.00 f
5,585,000.00
( 21,413,500.00 f
99,749,560.00
it 93 '.
( 52,220,000.00 (
5,109,000.00
7,000.00 ('.
733,500.00 .)
5,183,000.00 (
428,000.00
f 1705,500.00 I
64,386,000.00 ff .
it 94 :
f 72,461,95S.00 f
1,216,700.00 f
1,836,000.00 f
276,100.00 E
1,258,500.00 E
1,975,000.00 f
1,816,750.00 f
80,841,005.00
If 95
f 41,455,602.25 f
: 3,478,800.00 f
551,000.00 f
584'.,900.00 ',f
10,469,000.00 E
359,000.00 f
136,500.00 f
57,034,802.25 II '
96
f 56,047,370.00 f
4,164,405.00 f
610,000.00 I:
596,SOO.00
211,500.00 (
5,083,000.00 (
'951,70S.25 f
67,664,480.25 fE .
'i 97
( 72,334,758.00 (
16,573,385.87 (
12,615,000.00 I
698;000.00 f
17,129,700.00 f
41372,388.00 f
1,677,600.00 f
125,400,831.87 II
f� 98 :
f 46,369,428.00 E
9,312,876.76 (
2,806,000.00 I'
343,100.00 ,)
8,229,515.00 I
1,4S2,761.00 f
187,000.00 f
r
66,700,680.76
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: October 19, 1998 Res. #
Report#:
WD-53-98 File#: By-Law#
Subject: DALE PARK SUBDIVISION,COURTICE
PLANS 40M-1798 AND 40M-1799
COMPLETION OF ALL OUTSTANDING WORKS
Recommendations:
It is respectfully recommended that the General Purpose and ;Administration. Committee
recommend to Council the following:
1. THAT Report WD-53-98 be received for information;
2. THAT the Director of Public Works be authorized to issue a `Final Notification Letter' to
Reward Building and Development Inc., and their surety, stating a completion deadline of
November 15, 1998, for all outstanding works;
3. THAT upon expiration of the aforementioned deadline, the developer's Letter of Credit be
draurn down, in the full amount;
4. THAT the Director be authorized to expend said monies pursuant to all obligations incurred
or to be incurred by the Corporation of the Municipality of Clarington in accordance with
the Subdivision Agreement between Reward Building and Development Inc. and the
Corporation of the Municipality of Clarington; and
5. THAT Reward Building and Development Inc. and Royal Bank of Canada be advised of
Council's decision and be provided with a copy of Report WD-53-98.
REPORT NO.: WD-53-98 PAGE 2
REPORT
1.0 ATTACHMENTS
No. 1: Key Map
No. 2: Copy of Pertinent Excerpts from the Subdivision Agreement
No. 3: Copy of`Final Notification Letter' to Developer
2.0 BACKGROUND
2.1 The Corporation of the Municipality of Clarington entered into two (2) Subdivision
Agreements on May 6, 1994 with Reward Building and Development Inc. to
develop two adjacent parcels of land by plans of subdivision, located in Courtice
and described as Plans 40M-1798 and 40M-1799 (Attachment No. 1). The
agreements required the developer to construct a storm sewer system and all
roadworks, 'including hot-mix paving, curbs, sidewalks, topsoil and sodding of
boulevards, paving of driveway entrances, street lighting and street trees, hereinafter
referred to as the `Works.'
2.2 The initial works were completed by the developer in the fall of 1994. Since then,
all of the homes have been completed, but the final works remain unfinished.
2.3 Various complaints and inquiries have been received from residents regarding the
completion of the works. Staff has tried to contact the developer on numerous
occasions, but all attempts have been unsuccessful.
2.4 The outstanding works include, but are not necessarily limited to storm sewer
repairs; base asphalt repairs; surface asphalt paving; driveway approach paving;
11n7
REPORT NO.: WD-53-98 PAGE 3
boulevard sodding; curbs; sidewalks and street trees.
2.5 ' There is presently a Letter of Credit from the developer, valued at $91,069.66, in
favour of the Corporation of the Municipality of Clarington (P72314T06176 Royal
Bank).
2.6 Staff has estimated the costs of completing all outstanding works (including legal
costs, contingencies, engineering and management fees) in accordance with the
provisions of Section 5.17 of the Subdivision Agreement, to be approximately
$90,000.00.
2.7 Under Section 5.17 of the Subdivision Agreement(Attachment No. 2), the Director
of Public Works has the authority to order the work completed at the expense of the
developer, subject to the approval of Council and upon written `Notice being given
to the developer and his surety(refer to Attachment No. 3).
2.8 In the event the developer does not complete all outstanding requirements by
November 15, 1998, the Municipality will proceed with these works at the full
expense of the developer. In order to protect the Municipality's interests aix e»sure
there are no delays in accessing the developer's funds, it is recommended that the
Letter of Credit be drawn down for its full value.
Respectfully submitted, Reviewed by
Stephen A. Vokes,P. Eng., W. H. Stockwell,
Director of Public Works Chief Administrative Officer
k
REPORT NO.: WD-53-98 PAGE 4
SAV/ASC/wc
attachments
13/10/98
PC: Reward Building and Development Inc.
Royal Bank of Canada
� � n9
DALE PARK SUBDIVISION
40M-1799
0
0
L
Dale Park Drive
l
DALE PARK SUBDIVISION
40M-1798
c Tl [�
Nas Roa
!Dale Pa
;!
—_--n
Dnv �
aaw
i way No.2
aE
SU JE
DRAWN BY: J.R.M GATE: OCT. 1998
L, %�= REPORT WD-53-98
�` D KEY MAP ATTACHMENT N0.1
Subdivision Agreement
Page 46
5.15 Completion Time vim, rte„ .:
Within two (2)years of the date of the issuance of an Authorization to Commence
Works, the Owner shall complete the'construction and installation of all of the Works
authorized in such Authorization to Commence Works with the exception of the curbs
sidewalks, final coat of asphalt, final lot grading, driveway approaches, sodding and tree
planting which may be completed later if done so in accordance with the provisions of the
Schedule of Works.
5.16 Additional Wnrk
Until the conclusion of the Maintenance Guarantee Period referable thereto, if in
the opinion of the Director, any incidental additional work is required to provide for the
adequate operation, functioning and maintenance of any of the Works, the Owner, at its
cost, shall construct and install such additional facilities and perform such additional work
as the Director may request from time to time by written notice given to the Owner.
5.17 Incomplete or Faulty Work and In
(1) Without derogating from the other provisions of this Agreement, if, in the opinion
of the Director, (1) the Owner is not constructing and installing or causing to be
constructed or installed any of the Works required by this Agreement so that it or
they will be completed within the time specified for such completion in the Schedule
of Works, or (2) the Works or any component(s) thereof are being improperly
constructed or installed, or (3) the Owner neglects or abandons the said Works or
any part of them before completion, or (4) unreasonable delay occurs in the
construction or installation of the Works, or (5) for any other reason the Works are
not being constructed or installed properly and promptly and in full compliance with
the provisions of this Agreement,or(6) the Owner neglects or refuses to reconstruct
or reinstall any of the Works or component(s) thereof which may be rejected by the
Director as being defective, deficient or unsuitable, or (7) the Owner otherwise
defaults in performance of this Agreement,then in any such case after first receiving
authorization to do so by the Municipality Council, the Director may give the Owner
notice in writing of his opinion respecting any such matter. Following the later to
occur of the expiry of ten (10) business days, excluding Saturdays and Sundays and
statutory,holidays following the giving of such notice plus the expiry of any additional
period as may be specified in the notice given to the Owner by the Director, the
MnnlrllmIIIY, III Ilia (lom unil axI)Aiiaa nl' Iho tii�ii�tii, play nn�naa n rinilin�l��i,
suii1)11e1 ui se►vices of materials and such workmen, and purchase such services,
,TTA' 4, M W.. 2
-E?�T WD--53-93
Subdivision Agreement
Page 47
supplies and/or services as in the opinion*of the Director' are required for the
completion of the construction and installation of the Works and all components
thereof and the performance of all covenants of the Owner relating to the Works as
Provided by this Agreement. In cases of an emergency or urgency, or in order to
preserve the integrity,of the Works or any component thereof as determined by the
Director in his absolute discretion, any deficiency(s) or-defect(s) in the Works,and
any failure to complete the Works and all components thereof in accordance with
this Agreement may be corrected, remedied or completed by the Municipality its
contractors,suppliers and employees at the cost of the Owner without prior notice
to the Owner,provided that forthwith after the Municipality so acts, the Director
shall give written notice to the Owner of his determination as aforesaid,describing
the action taken'by the Director, and the cost of correcting or remedying the
deficiency or default in-question or the cost of completing the Works and the
components thereof,as the case may be. For the purposes of this paragraph.5.17(1)
the cost of any work which the Municipality undertakes under this paragraph 5.17(1)
shall be determined by the Director in his absolute discretion. It is understood and
agreed by the Parties that the costs for which.'the Owner is responsible under this
paragraph 5.17(1)shall include a managementTee payable to the Municipality either
of thirty(3096)percent of the contractor's charges to the Municipality• p ty(including any
charges for overhead and profit)or,if such work is undertaken by the Municipality,
thirty(30%)percent of all costs incurred by the Municipality to correct or remedy
the deficiencies or defect or to complete the Works and all components thereof as
the case may be. The Owner shall pay the Municipality an amount equal to the cost
of all Works and components the and the cost of correcting or remedying all
deficiencies and defects referred to id this paragraph '5.17(1) which have been
incurred by the Municipality or are estimated in the Director's absolute discretion
to be likely to be incurred by the Municipality forthwith after the Director gives the
Owner written demand for payment of such cost. if the amount paid is based on the
Director's estimate as aforesaid,forthwith after actual costs are known the Director
shall give the Owner written notice thereof. If the,actual costs are more than the
estimated costs, the Owner shall forthwith pay the Municipality an amount equal to
the difference between them. If the actual costs are less than the estimated costs,
the Municipality.shall forthwith refund the difference between them to the Owner.
(2) In the event that (1) a claim for a lien in respect of the Works or any component
thereof is registered against the title to any land vested or which should have been
vested in the Municipality or is filed with the Municipality, or (2) the Municipality
receives written notice of a claim 4-an alleged beneficiary of a statutory trust under
the Construction Lien Act,such registration,riling or notice shall constitute a default
CMUNICIPALITY OF
!a_rington
ONTARIO
October 13, 1998
Reward Building and Development Inc.
40 Sylvan Valleyway
Suite 311
North York, ON M5M 4M3
Dear Sir:
RE: DALE PARK SUBDIVISION
MUNICIPALITY OF CLARINGTON
PLAN 40M-1798 AND 40M-1799
FINAL NOTIFICATION LETTER
This letter will serve as notice, as stipulated under Section 5.17 of the Subdivision
Agreement between the Corporation of the Municipality of Clarington and Reward
Building and Development Inc. that, in the opinion of the Director of Public Works, you
have defaulted in performance under the conditions of the agreement.
Due to a lack of progress on the above-noted subdivision, you are hereby notified that
you have until November 15, 1998, to complete all outstanding works, which include but
are not limited to:
1. Rectifying all storm sewer deficiencies;
2. Carrying out base asphalt repairs;
3. Completing all curbs, sidewalks, and driveway aprons;
4. Completing all boulevards, including sod and street trees; and
5. Completing surface asphalt
All works are to be completed to the satisfaction of the Municipality of Clarington and
require the full time supervision of your consulting engineers, D.G. Biddle and
Associates Ltd.
Public Works staff will review the status of these works with your consultant just prior to
the above-noted deadline. Any works not completed to our satisfaction will then be
carried out by the Municipality, at your full expense, in accordance with the terms and
conditions of the Subdivision Agreement.
ATTACHMENT NO.: 3
REPORT W&53-%
1113
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Reward Building and Development Inc. -2- October 13, 1998
Yours truly,
Stephen A. Vokes,P.Eng.
Director of Public Works
SAV/wc
pc: M. Marano,Treasurer
P. Barrie,Town Clerk
A.S. Cannella,Manager of Engineering
L. Taylor,Development Review Branch
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Meeting: File'#
Date: OCTOBER 19, 1998 Res. #
Report#: WD-54-98 File#: C.05.28.17 By-Law#
Subject: TRUCK TRAFFIC—COBBLEDICK STREET,ORONO
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend to
Council the following:
1. THAT Report WD-54-98 be received for information;
2. THAT additional"Truck Route"signs be posted in Orono to encourage the use of Highway 35/115
rather than Cobbledick Street;and
3. THAT Wes Knapp be advised of Council's decision.
REPORT
1.0 ATTACHMENTS
No. 1: Key Map
No, 2: Fetter dated September 10, 1998 by Syvan Developments to tenants of former'Curve'Hy
Factory,9 Cobbledick Street,Orono
No. : Correspondence dated September 18, 1998 from Region of Durham regarding Orono
Traffic Issues
2.0 BACKGROUND
2.1 Wes Knapp of#5105 Regional Road 17(Main Street),Orono,has expressed concerns over
recent years regarding truck traffic using Cobbledick Street. The resident's most recent request
for truck restrictions comes after a truck bent the end of a drainage culvert at the intersection of
Cobbledick'Street and Main Street.
REPORT NO.: WD-54-98 PAGE 2
3.0 REVIEW AND COMMENT
3.1 The existence of truck traffic is a concern to the resident on the south east corner of Cobbledick
Street and Regional Road 17 (Main Street)due to the proximity of the house to the road surface.
Records indicate there has been one reported accident, involving an unknown truck,which
damaged a hydro pole while turning the corner on December 20, 1996.
3.2 Original truck traffic concerns were related to the Orono Fuel and Lumber operations, located on
Station Street, with a back entrance onto Cobbledick Street. Those concerns were addressed by
posting truck route signs as vehicles exited Highway 35/115,encouraging the use of Station
Street. Operators of Orono Fuel and Lumber use the access off of Station Street as their main
entrance.
3.3 Concerns arose again during 1998 as the result of additional businesses operating from the
former Curve Ply Building on Cobbledick Street. The businesses include Motor City Trailer,
which fabricates trailers, and AWA Transport,which operates as a distribution centre by
unloading large vehicles onto smaller trucks for further deliveries. Public Works staff visited the
businesses to advise them of the resident's concerns. As a result, Edmond Vanhaverbeke of
Syvan Developments sent a letter to all their tenants of the building requesting their co-operation
(Attachment No. 2). It is the determination of Public Works staff that truck volumes on
Cobbledick Street are still low and do not represent a major concern to the neighbourhood nor to
safety at the intersection of Regional Road 17 (Main Street).
3.4 In addition to the requested co-operation of the tenants in the former Curve Ply Factory, staff is
proposing to install additional"Truck Route" signing to encourage the use of Highway 35/115.
These signs, with arrows pointing towards Highway 35/115, will be installed at the exit of the
former Curve Ply Factory and rear exit to Orono Fuel and Lumber to remind drivers of the
preferred route. It should be noted that trucks leaving this area likely have three main
destinations in mind:
i) Highway 35/115 South to Highway 401;
ii) Highway 35/115 North; and
iii) Taunton Road West.
111
REPORT NO,: WD-54-98 PAGE 3
i) Highway 35/115 South-Trucks will make the obvious choice to proceed easterly on
Cobbledick Street onto Station Street to the ramp to Highway 35/115 South.
ii) Highway 35/115 North-Drivers will make a choice to use one of the following
alternative routes:
a) Highway 35/115 South as in i) and then use the next interchange(Main Street)
to turn around and go North on Highway 35/115.
b) Following the"Truck Route"signing,east on Cobbledick Street,west on Station
Street,north on Main Street and then east on Taunton Road to Highway 35/115
North.
C) West on Cobbledick Street,north on Main Street and then east on Taunton Road
to Highway 35/1'!15 North.
iii) Taunton Road West—In all likelihood,trucks will make a choice to use one of the
following two routes:
a) Following the"Truck Route"signing,east on Cobbledick Street,west on Station
Street and then north on Main Street to Taunton Road.
b) West on Cobbledick Street and then north on Main Street to Taunton Road.
3.5 Clarington Public Works also consulted with the Region of Durham Public'Works on this issue,
as the main concern was at the Regional intersection of Cobbledick Street and Regional Road 17
(Main Street). Region staff expressed concerns about the alternate route from Cobbledick Street
to Station Street, forcing trucks to complete an awkward turn and placing them in jeopardy of
colliding with vehicles exiting Highway'!115. The preferred alternative of trucks going onto
Highway 115,then making the turn around at the next interchange also exposes other residents to
truck traffic (Attachment No. 3).
3.6 Public Works staff also consulted with Durham Regional Police on the enforcement issue of
posting for"no trucks." The passing of by-laws to prohibit trucks is intended to discourage
heavy volumes of cut-through traffic through residential areas and keep them on safer routes.
The Highway Traffic Act provides for exemptions for truck drivers who are actually engaged in
deliveries or services to premises abutting the roadway. The fact that the businesses are on
Cobbledick Street and the alternative intersection movement involving Cobbledick Street to
Station Street is awkward and potentially dangerous could reduce opportunities of any charges
REPORT NO.: WD-54-98 PAGE 4
being laid or being upheld in court. These complications, combined with low truck volumes and
the potential for residents of other streets also requesting that truck traffic be prohibited, suggests
to staff that passing a by-law to prohibit trucks should not be introduced at this location.
4.0 CONCLUSION
4.1 From the above, it is concluded that"Truck Route"signing should be enhanced to encourage use
of Highway 35/115 rather than Cobbledick Street.
Respectfully submitted, Reviewed by,
Stephen A. Vokes,P. Eng., W.H.Stockwell,
Director of Public Works Chief Administrative Officer
RDB*SAV*ce
14/10/98
PC: Mr. Wes Knapp
5105 Main Street
Orono, ON
LOB IMO
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FUEL AND
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O KNAPP RESIDENCE
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C:\ATTACHS\CIARKE\0R0N0TRK.DW
DRAWN BY- J DATE: OCT. 1998
REPORT WD-54-98
( VWV UAT) _1 ATTArHUT NTn I
S
85 KING STREET WEST, UNIT 2
DEVELOPMENTS NEWCASTLE,ONTARIO L1 B 1 L2
L I M I T E D BUS. (905)987-3211 FAX(905)987-3083
September 10, 1998
TO ALL TENANTS
9 Cobbledick St.
Orono, ON LOB 1 M05
Dear Sirs:
We have had a call from the Municipality of Clarington regarding truck traffic
going west on Cobbledick Street through the village. As you know, it is in all
our interests to maintain good relations with the community. I would therefore
remind you that in all cases possible, trucks should be directed to come and go
directly from #35/#115 Highway. Thank you for your cooperation. If you have
any questions please call me.
Yours truly,
SYVAN DEVELOPMENTS LIMITED
Edmond Vanhaverbeke
C.C. Ron Baker-Municipality of Clarington-Public Works
E%-:Is
ATTXH,FW NO.: 2
REPORT NO.: W&54-98
c:\«n7\9\trucktraff ic.wpd
-� n
September 18, 1998 -
The Municipality of Clarington
The Regional Public Works Department
Durham.
Iunlcipait 40 Temperance Street
I
Bowmanville; Ontario .
Works L1C 3A6
")epartment .:
0x.623 Attn. R:Baker Traffic Co-ordinator
X05 Consumers Dr.
Whitby;Ontario
:anada L1 N 6A3
i05>668=7721 Dear Mr. Baker:
raX;(905)668-2051.
"A. Siigailis,P:Eng. RE: • -Two!Traffic Issues in the vidnity of Orono, Municipality of Clarington
ommissioner
f Works
Concern re Truck Movements-at Main-Street(RR 1 7) and Cobbledick Street, Orono
Please quote our ref
to-RRI7-STY Further to our recent phone conversation I made an 'n-site visit to review the concern
TRA-RR4-SIN about'truck`traffic generated by.the Orono Fuel & Lumber and.the old Curvee Ply
factory:bl ilding(trucking!yard) and its`affect on the subject intersection.
It is recognized that road geometry at Cobbledick Street and Main.Street is-tighter than
the Station Street and Main Street intersection, However,'a five year search of
reportable collisions at I Cobbledick and:Main revealed.only'one incident where a
westbound to northbound truck turning the corner restzlted,in a'broken hydro pole on the
north-east 'corner. The Region considers this to be an.'.isolated incident (eg.
inexperienced driver) and we have no other truck traffic related maintenance or similar
concerns here.
We also agree that forcing large trucks outbound-from the trucking yard or the lumber
business to head ea4t and complete an awkward tum-onto Station Street places them in
jeopardy of colliding with a vehicle.exiting the.King's Highway No. 115, where sight
distance and geometry.is-limited. If the outbound trucks had an ultimate destination
north via the Highway#115, they could potentially head south on the Hwy #115 and
complete a switch-back movement via the south Orono off ramp onto Main Street. This
routing option however, also re§ults in trucks travelling past abutting homes for at least
a short portion of Main Street and possibly.its full length if they chose to travel as far as
Taunton Road before continuing,north on King's Highway No.. 115 for the remainder of
their trip..'If early morning or,late night trucking is the concern, additional residents
could be affected.
ATTACM4Y NO.: 3
REPORT NO.: WD-54-98
' `<X-L 2
.r'
- 2 -
In the Region's Heavy Traffic controlling by-law(section 19.2 - By-law 5-96) any posted
prohibitions do not extend to use of the posted section or part thereof for deliveries to
or removals from any premises abutting the posted road section. In my experience, a
similar worded provision is typically found in numerous Ontario municipal by=laws that
are designed to control the'flow of through movement Heavy truck traffic.
Citizen Concern about Street Name Sign for Taunton'Road and Tamblyn Road
While on-site checking this intersection a local farmer stopped me and explained a
concern he had about this intersection opposite the Co-op Store. Ina recent incident,
an ambulance had trouble locating a farm north of Taunton Road along Tamblyn Road
and at, least some-of the difficulty was due to the current lack of signing at Taunton
Road. The farmer also made a suggestion that the relatively short portion of Tamblyn
Road north of Taunton Road be re-named Co-op Road to avoid its apparent frequent
confusion with the other portion of Tamblyn Road located east of Highway No. l 15
south. of the Clarke 6th. Concession. In the emergency call the ambulance was..
apparently delayed considerably by confusion over the two physically separated Tamblyn
Road sections.
Could you investigate his concern as local road names and their signing at Regional
Road intersections is a Municipality of Clarington responsibility. Unfortunately, I did not
obtain the farmer's.name, but he. hauls by tractor through the subject intersection
frequently-and his is one of only four farms located to the north of Taunton Road off
Tamblyn Road.
He also pointed out that it.is common for unfamiliar drivers to exit the Taunton Road,
Highway No. 115 off--ramp iq search of the Clarke 6th*Concession, This leads to
frequent un-safe`U-turns' from the north ramp. He also suggested that the MI'O should
advance sign the Highway No. 115 southbound,lanes to more clearly advise unfamiliar
motorists-of the other-more southerly off-ramp which is the correct and safe way to
access the Clarke 6th. Concession, east of.the Highway No. 115. 1 support his
conclusion and have already passed this additional signing suggestion along to the MTO
for their consideration.
Please feel free to call if you should require any follow-up discussion on either matter.
Yours truly,
Mike Gough, CET
Senior Traffic Analyst
Attach.
rd
�c: G. Borchuk, P. Eng.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File #
Date: October 19 1998 Res. #
ADDENDUM TO REPORT WD-34--98 By-Law#
Report#: File#:
Subject: WATER SPRING,CONCESSION 8-LOT 5,DARLINGTON
Recommendations:
It is respectfully recommended that the General Purpose and Administration: Committee
recommend to Council the following:
1. THAT Addendum to Report WD-34-98 be received for information;
2. THAT the Public Works Department erect a standard metal sign on a 4x4 post, similar in
quality to a normal roadside sign,to recognize the spring location; and
3. THAT Mr. Cameron be provided with a copy of this report and advised of Council's
decision
REPORT
1.0 ATTACHMENTS
No. 1': Report WD-34-98
No. 2 Correspondence dated September 16, 1998 from the Ontario Heritage
Foundation
2.0 BACKGROUND
2.1 At a meeting held on June 22, 1998, the Council of the Municipality of Clarington
passed the following resolution;
REPORT NO.: ADDENDUM TO REPORT WD-34-98 PAGE 2
"THAT Report WD-34-98,be received;
THAT the Municipality apply to the Province of Ontario, Ontario Heritage
Foundation, under the "Local Marking Program" to assist in the wording and
funding of a proper historical plaque for the site of the previous water spring and
report back;
THAT the Municipality's portion of the funding be obtained from Account #7211-
0411-0169; and
THAT Mr. Cameron be provided with a copy of Report WD-34-98 and advised of
Council's decision."
3.0 REVIEW AND COMMENT
3.1 Name of the Spring
As part of the preparation of the original report, discussions took place with the
Bowmanville Museum and senior members of the local community. Although "Watering-
Trough Hill" appeared to be the most historically accurate name for the location, recent
inquiries by members of Council and staff have determined that "Tyrone Spring" is the
most widely used name in the community.
3.2 Spring History and Classification
No Nvritten documentation of the spring was discovered by staff or provided by any
interested parties. Our best information tell us that "Tyrone Spring" is the site of a natural
spring which dates back to the 1800's when clear spring water fed a wooden trough to
accommodate those travelling with horse drawn vehicles. The original trough was
reportedly hollowed out of a tree trunk, but a later replacement consisted of cut lumber.
The adjacent landowners, while the spring fed watering-trough was in use, were Mr. John
11 4
REPORT NO.: ADDENDUM TO REPORT WD-34-98 PAGE 3
Staples (1878), and the estate of the late George Griffen(1861).
The private sign placed by the adjacent neighbour,Mr. Cameron, states that:
1. the spring is fed by an artesian well; and
2. water originates in the surrounding hills,
1. Spring is fed by an artesian well A true artesian spring percolates through the aquifer
for long periods of time between two layers of non-permeable materials which`'makes it
pure. A true artesian well covers a large landmass, not just a small parcel of land. The
spring's artesian qualities cannot be confirmed unless a study is conducted by a
hydrogeologist. Although the spring does overflow, a member of the Durham Region
Health Department,who is familiar with the site,felt it was simply a water table spring.
2. Water 'originates in the surrounding hills — The private sign stated that the spring
originates in the hills on the Cameron property. Recognizing that people familiar with
the site feel that it is simply a water table spring, this seems to support the fact that
water is originating from the surrounding hills.
3.3 Response from Ontario Heritage Board
The letter received back from Mr Paul Litt of the Ontario Heritage Foundation, Attachment
No. 2, advises that this project does not meet the Foundation's criteria and would not
significantly contribute to the public's knowledge of Ontario's heritage. Funding, official
recognition or wording suggestions could not be provided by the Ontario Heritage
Foundation for this project.
4.0 CONCLUSION
4.1 From the above, it is concluded that the Municipality would not be able to erect,a proper
historical plaque under the Ontario Heritage Foundation, "Local Marking Program". At this
point,Public Works Department could erect'a metal sign on a 4' x 4' post, similar in quality
REPORT NO.: ADDENDUM TO REPORT WD-34-98 PAGE 4
to a normal roadside sign. Staff recommend that the Municipality erect a standard quality
sign to read as follows:
TYRONE SPRING
Site of a natural spring which dates back to the 1800's when
clear spring water fed a wooden trough to accommodate those
travelling with horse drawn vehicles.
Erected by Municipality of Clarington
Respectfully submitted, Reviewed by
Stephen A. Vokes, P. Eng., H. Stockwell,
Director of Public Works Chief Administrative Officer
RDB*SAV*wc
14/10/98
Pc: Robert Cameron
2946 Concession Road 8
R.R. #5
Bowmanville, ON
L1C 3K6
1 1 � �
THE CORPORA iJON OF THE MUNICIPALITY OF CLAR NGTON
REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File#
Date: JUNE 22, 1998 Res. #
Sy-Law #
Report#:_ File#
Subject:
WATER SPRING,CONCESSION 8,LOT 5,DARLINGTON
Recommendations
It is respectfully recommended that the General Purpose and Administration-Committee
recommend to Council the following:
1 THAT Report WD-34-98 be received;
2 THAT the Municipality-apply to the Province of Ontario, Ontario Heritage Foundation,
under-the "Local Marking Program" to assist in the wording and funding of a proper
historical plaque for the site of the previous water spring;
a
3 THAT Mr. Cameron be requested to contribute equally towards the purchase cost of the
historical plaque with the Municipality;
4 THAT the Municipality's portion of the funding be obtained from Account #7211-0411_'
0169.
5 THAT conditional upon receipt of funding, the Municipality provide secure installation and
future maintenance of the plaque; and
6. THAT Mr. Cameron be provided with a copy of this report and advised of Council's
decision.
REPORT
A 1.0 ATTACHMENTS
No 1: Key Map
No 2: Correspondence dated May 25, 1998 from Robert Cameron
ATTACFMENT NO. 1
REPORT NO.: ADDENDl1`1 TO REPORT tC-34-98
'
REPORT NO.: WD-34-98
PAGE 2
2.0 BACKGROUND
2.1 At a meeting held on May 25, 1998, �he�Council of the Municipality of Clarington passed
Resolution#GPA-300-98:
"THAT the delegation of Robert Cameron pertaining to the water spring on the 8th
Concession be received; and
That the Director of Public Works be requested to prepare a report for submission to
the General Purpose and Administration Committee on June 8, 1998."
3.0 REVIEW AND COMMENT _
3.1 The water spring has a long history, with its existence known since 1890. It was reported
that some people drove great distances to obtain this pure spring water. At one time the
spring was piped into a watering trough for passing travellers with horse drawn vehicles.
3.2 Spring Upgrading Repairs
During late 1992, the Municipality spent approximately$5,000.00 to have the existing well
removed and replaced with new file and a pipe outlet. The intent was to improve the quality
of the water and make it useable to the general public. At that time, Mr. Cameron agreed
that he would provide the plaque.
3.3 Closure of Spring
The flow of water from the spring was made inaccessible to the public during 1993. This
closure was undertaken as a result of bacteriological tests by the Region of Durham Chief
Public Health Inspector,which confirmed the water was unsafe for human consumption.
3.4 Name of Spring +
There has been controversy over the name of the spring, with many people referring to the
spring as "Tyrone Spring", "Lon sault S "
g g pring or Watering-Trough Hill as alternatives to
"Cameron Spring". A member of the Bowmanville Museum and long time resident of
r,
REPORT NO.: WD-34-98 PAGE 3
Tyrone felt "Watering-Trough Hill" was the most,appropriate name. Mr. Cameron's
previous sign also stated it was once kpown as the Watering-Trough Hill.
3.5 Proper Plaque
The plaque posted by Mr: Cameron was a sign with letters applied to a flat metal blank.
The cost to replace the sign is approximately$60.00.
To replace the sign with a proper bronze historical plaque(18"x 24"), the estimated cost is
approximately$850.00; to install the plaque on a vandal resistant base,the total estimated
cost is$1,050.00, _
3.6 Ontario Heritage Foundation
Mr, Paul Litt was contacted with regards to the placement of a provincially funded'
historical plaque at this site. The Province will assist in research of the site under the"Local
Marking Program" and contribute 50%financially,up to$400, towards the purchase of the
plaque. They will also assist in the proper wording of the plaque. The proposed wording'
suggested by staff to the Province could be as follows:
Watering-Trough Hill
Site of an artesian well which dates baek to the
1800's when clear spring water fed a wooden trough
to accommodate those travelling with horse drawn
vehicles.
This plaque is provided .by R.W. Cameron, the
Municipality of Clarington and the Ontario Heritage
Foundation.
REPORT NO.: WD-34-98 PAGE 4 ,
3.7 The contents of this report were discussed with Mr. Cameron on June 1, 1998 and he does
not feel that Watering-Trough Hill is the appropriate name. Mr. Cameron has resided near
the spring since 1955.
Although Mr. Cameron prefers to see the spring carry the name "Cameron Spring", Mr.
Cameron has been instrumental in having the spring recognized, improved and maintained
over recent years. For this reason, and regardless of the fact that research by the Ontario
Heritage Foundation may determine "Watering-Trough Hill" to be the appropriate name,
staff feel that Mr. Cameron may still wish to contribute to the cost of the permanent
historical plaque. In this manner, Mr. Cameron, the Municipality and the Ontario-Heritage
Foundation are all recognized on the plaque.
4.0 CONCLUSION
4.1 From the above, it is concluded that, after additional historical research, a properly worded
and designed plaque should be provided at the site.
Respectfully submitted, Reviewed by
Stephen A. Vokes,P. Eng., W. H. Stockwell,
Director of Public Works Chief Administrative Officer
RDB*SAV*ce
17/06/1998
Attachments (2)
Pc: Robert Cameron
2946 Concession Road 8
RR #5
Bowmanville, ON
L1C 3K6
LOT 5
CON 8
WOF PRING WELL
ROPOSED LOCATION
HISTORICAL PLAQUE
PROPERTY / FENCE LINE
-
CONCESSION
R OAD 8
PROPERTY / FENCE
LINE
LOT 5
CON 7
4
14' ` SUBJEC T
u �s 4 10 S/TE
� 11� �• i' s
q Ki
57 fie: o
I �
,
DATE:JUNE 1998
ATTACIMENT NO 1
KEY MAP REPORT NO. : WD-34-98
/7/
B0'11,:1ANVILLE ONIT.
R R 5, C0 N. g
YOUI"t '"OliSHIP ` -iiYOR H.,IARE
COUNCILLORS & ST.,FF.
`PHIS HAS TO DO 0
WI'rH A PLAQUE WHICIi.4 POSTED AT A
WATER SPRING ON THE 8TH. CON. & JUST EAST OF BETHESDA RD.
IT ti COUNCILLORS= III1',Y NOT BE FADfILIAR iiITH THIS PROTECT
WHICH WAS C0114PLE^lED IN I992, flAADE POSSIBLE WITH THE CO-
OPr,RATION OF LOCAL COUNCIL & T$E DEPT. OF WORKS.
SHORTLY AFTER THE POSTING OF THE WATER SPRING PLAQUE
IT BECAI& A TARGET FOR VANDALISLM,TWO DIFFERENT TILDaS THE
PLAQUE WAS DAIdAGED BEYOND REPAIR.
BECAUSE THE WATER SPRING IS LOCATED ON THE ROAD
ALLOWANCE, I WOULD SUGGEST THAT THE WATER RESOURCES DIVISION
OF THE HISTORIC SOCIETY BE ASK TO ASSUME THE COST OF
MAINTAINIIvG THL PLAQUE.
ANOTHER SUGGESTION IS, ►OULD COUNCIL DIRECT THE
'DEPT. OF WORKS TO ASSUL:E THE COST OF MAIN'TAIN'ING Tip; PLAQUE.
I AM WILLING TO PAY FOR REPLACING THIS PLEiQUl
ONE MORE ^1I�fE.
I TRUST THAT THIS PROPOSAL WILL RECEIVE YOUR KIND
CONSIDER:iTION.
ROB_;RT CAUERON
2946 CON. 8
R. R. # 5 BO4'C'MANVILLE
LIC 3K6 ONT.
SepcenlKx r 1.6, 1998
1'(lhlii° Wrik ;
40 l t`ntl,rnlnc'c: it,-c el
Bowina n-,rilic:, t�tltarico
U L 3A0
Dcztr Mr. l akc•1:''
•Cha lk yo(i for your application tea t:l)o l ounefation's local marking program for a NlaeluC
,-omm„.,n)orating tile. "Water Trough."
We have s ,tote• colleen-s about t he projoc t as proposed in your application. We are unc convinct.,d
l lw- this site has sufficient I1istoric:tl signilic.nnc.c. to mnrit our sttpporr in t rc,cHng a 1�hngllc`. III
large: }Dart our rc:luettattcv to help with this project stalls from tile: fact that there seems to he ve:rY
little reliahle historical infeortnation about (lie water trough or the spring that f6d it.
We Pelee>t that We ctttlttc,t itc:110 yc•>tJr ,,,tnliCiJ);A1:y with this prOjc•:c:t. H(->wc•:vOr, wc: he pt'. that YOu
will feel free to apply to Our Ideal 31 ial'l,in�'l�t'�,grallt kX tiny Oth r IlistOricrtl playt>,e UrcoieCts ut�cic r
consideration in the future,
You tr
P;a ul Litt
Historian. Plaque. Progranis
ATTACIP'iENT NO.`: 2
:uiPT
REPORT WD-34-98