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Home My WebLink About06/18/2001 i i MUNICIPALITY OF CLARINGTON GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING JUNE 18, 2001 -9;30 A.M. FILE I I I i MUNICIPALITY OF ~arington ONTARIO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: JUNE 18, 2001 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST 3. MINUTES (a) Minutes of a Regular Meeting of June 4, 2001 301 4. PRESENTATIONS (a) Dale Leadbeater, Gartner Lee Limited, 140 Renfrew Drive, Suite 102, Markham, L3R 6B3 -Foster Creek Subwatershed Study (b) Ronji Borooah, Markson Borooah Hodgson Architects, 161 Eglinton Avenue East, Suite 600, Toronto, M4P 1 J5 -Courtice Highway 2 Corridor and Main Central Area Study 5. DELEGATIONS (a) Frank Feldman, 7 Director Court, #104, Woodbridge, L4L 4S5 - Report PD-061-01 (b) Debbie Clarke, Valiant Property Management, 177 Nonquon Road, 20th Floor, Oshawa, L1 G 3S2 -Report PD-062-01 (c) Derek Baird, 1603 Highway 2, Courtice, L1 E 2R9 -Report PD-062-01 (d) Jack Dougan, 40 King Street W. Suite 4400, Toronto, M5H 2Y4 - Report PD-064-01 (e) Gtenn Genge, D. G. Biddle & Associates Ltd., 96 King Street East, Oshawa, L1 H 1 B6 -Report PD-067-01 (f) Libby Racansky, 3200 Hancock Road, Courtice, L1 E 2M1 -Courtice North RPORATION OF THE MUNICIPALITY OF CLARINGTON `-~ CO 40 TEMPERANCE STREET BOWMANVILLE ONTARIO L1C 3A6 (905) 623-3379 FAX 623-4169 RECYCLED PAPER WFBSITF~ www.municioalitv.cla rinoton.on.ca G P 8~ A Agenda - 2 - June 18, 2001 6. PUBLIC MEETINGS (a) Rezoning Application Part Lot 26, Concession 2, Township of Darlington Applicant: Gertrude Tomina REPORT PD-059-01 (b) Rezoning Application Part Lot 28, Concession 3, Former Township of Darlington Applicant: Brent Pearce REPORT PD-060-01 7. PLANNING AND ENGINEERING SERVICES DEPARTMENTS (a) PD-059-01 - (b) PD-060-01 - (c) PD-061-01 - (d) PD-062-01 - (e) PD-063-01 - Rezoning Application Applicant: Gertrude Tomina Part Lot 26, Concession 2, Township of Darlington Rezoning Application Applicant: Brent Pearce Part Lot 28, Concession 3, Former Township of Darlington Foster Creek Subwatershed Study Courtice Highway 2 Corridor Study Main Central Area Study Final Report Presentation Rezoning Application Applicant: TSC Stores Limited Part Lot 11, Broken Front Concession, Former Town of Bowmanville (f) PD-064-01 - (g) PD-065-01 - Rezoning Application Applicants: Mary and Milton Arnold Part Lot 27, B.F. Concession, Former Township of Darlington Proposed Street Name Changes: The New 9-1-1 Emergency Telephone System (h) PD-066-01 - 2000 Residential Development Activity Report 501 503 601 608 615 631 635 648 654 661 G P & A Agenda - 3 - June 18, 2001 (i) PD-067-01 - Rezoning Application Applicant: 1249981 Ontario Limited, D. G. Biddle & Associates Part Lot 30, Concession 3, Former Township of Darlington 669 Q) PD-068-01 - Confidential Report -Property Matter (distributed under separate cover) (k) WD-27-01 - Monthly Report on Building Permit Activity for May, 2001 699011 (I) WD-28-01 - All-way Stop Requests at the Intersections of: Church Street and Division Street; Church Street and Ontario Street; Temperance Street and Wellington Street; and Division Street and Wellington Street, Bowmanville 699016 (m) WD-30-01 - Application to Close and Convey Part 1 of Plan 40R-X~CX Andrew Street, Newcastle Village, to Mr. And Mrs. Glenn Rundle, Part of Lot 28, Concession 2, Former Township of Clarke 699027 8. OPERATIONS AND EMERGENCY SERVICES DEPARTMENTS (a) WD-29-01 - Report on Vandalism 701 (b) WD-31-01 - Senior Citizens and Physically Disabled Sidewalk Snow Clearing, Sand/Salting and Driveway Windrow Removal Program 705 (c) WD-32-01 - Rental Fee for Court Room at 132 Church Street, Bowmanville 712 (d) WD-33-01 - Train Whistling and Flat Spots 714 (e) WD-34-01 - Cemetery Rates 735 (f) FD-09-01 - Open Air Fires 740 (g) FD-10-01 - Monthly Fire Report -May, 2001 748 G P 8~ A. Agenda - 4 - June 18, 2001 9 10. COMMUNITY SERVICES AND CLERK'S DEPARTMENTS (a) CS-18-01 - Introduction of "EasyReg" Touch Tone Telephone Registration 801 (b) CS-19-01 - Mitchell's Corners School 805 (c) CS-20-01 - Courtice Community Complex -Expansion Fitness Membership Program 811 (d) CS-21-01 - Schedule of Rates and Fees 818 (e) CD-23-01 - Animal Services Monthly Report for Month of March, 2001 827 (f) CD-32-01 - Animal Services Monthly Report for Month of April, 2001 829 (g) CD-33-01 - Animal Services Monthly Report for Month of May, 2001 831 (h) CD-37-01 - 2000 Municipal Election -Vote by Mail 833 (i) CD-38-01 - Parking Enforcement Report for the Month of May, 2001 839 (j) CD-39-01 - Appointment of a By-law Enforcement Officer and an Officer for the Enforcement of Clarington's Woodlot Preservation By-law 840 CORPORATE SERVI CES AND FINANCE DEPARTMENTS (a) TR-23-01 - Development Charges by Greater Toronto Services Board (GTSB) for GO Transit 901 (b) TR-38-01 - Cash Activity Report -April, 2001 914 (c) TR-41-01 - Annual Statement for the Development Charges Reserve Funds for the Year ended December 31, 2000 923 (d) TR-43-01 - Co-operative Tender T279-2001 -The Delivery of Sodium Chloride 927 G.P.& A. Agenda - 5 - June 18, 2001 (e) TR-44-01 - Confidential Report -Legal Matter (distributed under separate cover) (f) TR-45-01 - CL2001-27 -Firefighter Bunker Suits 930 (g) TR-46-01 - Transfers to Reserve and Reserve Funds - Year End 2000 932 (h) TR-48-01 - Tender CL2001-19 - Trulls Road Reconstruction & Townline Road Sidewalk Construction 941 11. ADMINISTRATION (a) ADM I N-02-01- (b) ADMIN-12-01- (c) ADM I N-13-01- 12. UNFINISHED BUSINESS 13. OTHER BUSINESS 14. ADJOURNMENT Confidential Report -Personnel Matter (distributed under separate cover) Confidential Report -Personnel Matter (distributed under separate cover) Confidential Report -Personnel Matter (distributed under separate cover) i I i THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee June 4, 2001 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 4, 2001 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were Mayor J. Mutton Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Rowe Councillor J. Schell Councillor C.Trim Also Present: Chief Administrative Officer, F.Wu Director of Community Services, J. Caruana Fire Chief, M. Creighton Director of Planning and Development, D. Crome Deputy Treasurer, N. Taylor Director of Public Works, S. Vokes Deputy Clerk, Marie Knight Stanley Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. MINUTES Resolution #GPA-343-01 Moved by Councillor Schell, seconded by Councillor Rowe THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on May 22, 2001 be approved. "CARRIED" PRESENTATION i (a) Bin Newell, Manager of Community Planning circulated a copy of her Power Point Presentation pertaining to Smart Growth which addressed the following: • Origin • What is Smart Growth (a vision that promotes and manages growth to sustain a strong economy, strong communities and a healthy environment) 301 G.P.&A.Minutes -2- June 4,2001 PRESENTATION CONT'D. I • Features of Smart Growth • Proponents of Smart Growth • Local initiatives • Provincial initiatives; and • I DELEGATIONS What next? (a) Fred Horvath and Kathe Groen, Health and Safety Committee pertaining to Report ADMIN-11-01. Fred Horvath elaborated on the seventeen accomplishments of the Corporate Joint Health and Safety Committee for the past year. He also described the six initiatives that the Committee is presently pursuing and made reference to the amendments to the OHFA Regulations for Construction Projects. He noted that this is his last report as Co-chair of the Health and Safety Committee for the past nine years and also noted that Kathe Groen has been Co-chair for six years. Resolution #GPA-344-01 Moved by Councillor Rowe, seconded by Councillor Robinson THAT the Committee recess for ten minutes. "CARRIED" I The meeting reconvened at 10:40 a.m. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING Pursuant to the Planning Act, the Council of the Municipality of Ciarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following: (a) Sign By-law Amendment Removal Deposit Permit Fees Public notice was placed in local newspapers on or before May 16, 2001. �I This notice procedure is in compliance with Section 201 (146) of the Municipal Act. i Report PD-053-01 —Sign By-law Amendment - the purpose and effect of the changes is: 1. To amend::?he sign permit fees so that all sign permit applicants pay $30 effective June 12, 2001, increasing in 2002 and 2003; 2. Incorporate a Removal Security Deposit for temporary signs of$250; I 3. Exempt Community Service signs from paying fees and deposits; I 4. Make the Sign By-law applicable to Ministry of Transportation Corridors; and 302 G.P.&A.Minutes -3- June 4,2001 i PUBLIC MEETING CONT'D. j i 5. Reduce the number of temporary signs permitted within a year from four(4)to three (3). No one spoke in opposition to or in support of the subject matter. PLANNING AND ENGINEERING SERVICES DEPARTMENTS Sign By-law Resolution #GPA-345-01 Amendment SBA 2001-01 Moved by Councillor Rowe, seconded by Mayor Mutton THAT Report PD-053-01 be received; THAT the amendment to Sign By-law No. 97-157 as contained in Attachment No. 1 to Report PD-053-01, be approved; and THAT all interested parties listed in Report PD-053-01 and any delegations be advised of Council's decision. i "CARRIED" Soil Enrichment Resolution #GPA-346-01 Program PLN 33.12 Moved by Councillor Robinson, seconded by Councillor Rowe THAT Report PD-055-01 be received; THAT the Ministry of the Environment be requested not to approve the Amendment to Certificate of Approval No. H150022900500-03 submitted by Atlantic Packaging Products Ltd. and Courtice Auto Wreckers Ltd. for a Soil Enrichment Program, as it is premature until the Region of Durham's peer review of the Benefits Study and the Bioaerosol Study of Paper Fibre Slude and"Sound Sorb"have been completed, and the Municipality has had an opportunity to determine whether a hearing is required under the Environmental Protection Acts; THAT, in the event that the Ministry is not willing to wait for the results of the above studies, a hearing under the Environmental Protection Act be held; and THAT a copy of Report PD-055-01 be forwarded to the Ministry of the Environment,the Region of Durham, the City of Oshawa, the Township of Scugog and Protect the Ridges. "CARRIED" Monitoring Decisions Resolution #GPA-347-01 Of the Committee of Adjustment Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report PD-056-01 be received; and 1 303 G.P. &A.Minutes -4- June 4,2001 PLANNING AND ENGINEERING SERVICES DEPARTMENTS THAT Council concur with decisions of the Committee of Adjustment made on May 24, 2001 for applications A2001/005,A2001/024, A2001/026,A2001/028, A2001/030 and A2001/031, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. "CARRIED" Westside and Resolution #GPA-348-01 Bowmanville Marshes Management Moved by Councillor Pingle, seconded by Councillor Rowe Plan PLN 17.2.8 THAT Report PD-057-01 be received; THAT the consulting firm of Niblett Environmental Associates Inc. be retained to undertake the natural heritage component of the Westside and Bowmanville Marshes Management Plan study for the sum of $36,573.00(including GST) to be paid from Account 5001-12-X; THAT Section 5.13 of By-law 94-129 be waived for this particular transaction; THAT the By-law attached to Report PD-057-01 authorizing the Mayor and Clerk to execute a contract with Mr. Philip Niblett of Niblett Environmental Associates Inc., on behalf of the Municipality of Clarington, be approved; and THAT Mr. Philip Niblett and the Central Lake Ontario Conservation Authority be advised of Council's decision. "CARRIED" Ontario Heritage Resolution #GPA-349-01 Foundation Heritage Community Moved by Councillor Robinson, seconded by Mayor Mutton Recognition THAT Report PD-058-01 be received; THAT the Ontario Heritage Foundation be advised that the Council of the Municipality of Clarington nominates Ms. Phyllis Dewell, Ms. Helen Schmid and Mr. Frank Lockhart for recognition under the Heritage Community Recognition Program for their significant contributions to built, cultural and natural heritage respectfully, in the Municipality of Clarington; and i THAT Ms. Phyllis Dewell, Ms. Helen Schmid, Mr. Frank Lockhart and the Ontario Heritage Foundation be advised of Council's decision. "CARRIED" I 304 i G.P.&A.Minutes -5 - June 4,2001 PLANNING AND ENGINEERING SERVICES DEPARTMENTS Resolution #GPA-350-01 Moved by Mayor Mutton, seconded by Councillor Pingle THAT the order of the agenda be altered to allow for consideration of the Addendum to Report PD-029-01 listed under"Unfinished Business" at this time. "CARRIED" Municipal Policy for Resolution #GPA-351-01 Temporary Crossing Guards Moved by Councillor Rowe, seconded by Mayor Mutton I THAT Addendum to Report PD-029-01 be received; THAT Report PD-029-01 be received for information; THAT further to Resolution GPA-435-00, the Policy on Temporary Adult Crossing Guards as per Attachment#2 to Report PD-029-01 be approved; and THAT the Kawartha Pine Ridge District School Board, the Peterborough Northumberland Victoria Clarington Catholic District School Board,the Oshawa and Area Home Builders and the Durham Region Chapter of the Urban Development Institute be so advised. "CARRIED" OPERATIONS AND EMERGENCY SERVICES DEPARTMENTS There were no items considered under this section of the agenda. COMMUNITY SERVICES AND CLERK'S DEPARTMENTS There were no items considered under this section of the agenda. Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES AND FINANCE DEPARTMENTS Operation of Pro Resolution #GPA-352-01 Shop—Garnet B. Rickard Recreation Moved by Councillor Trim, seconded by Councillor Pingle Complex THAT Report TR-35-01 be received; THAT the existing contract with Skate Rite Sharpening, Bowmanville, Ontario, for the operation of the Pro Shop at the Garnet B. Rickard Recreation Complex be extended until April 30, 2002; THAT the funds received be credited to Account#6400-00068-0000; and I 305 G.P. &A.Minutes -6- June 4,2001 CORPORATE SERVICES AND FINANCE DEPARTMENTS THAT the By-law attached to Report TR-35-01, marked Schedule"B" B authorizing the Mayor and Clerk to execute the necessary agreement be forwarded to Council for approval. "CARRIED" Tender Resolution 4tGPA-353-01 CL2001-20 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report TR-36-01 be received; THAT Miller Paving Limited, Markham, Ontario, with a total bid in the amount of$404,075.96 (including G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL 2001-20, be awarded the contract to supply and apply Surface Treatment and to provide for Asphalt and Surface Treatment Pulverizing, to various roads as required by the Municipality of Clarington; and THAT the funds required be provided from the Public Works 2001 Budget Accounts as indicated in the body of Report TR-36-01, FORTHWITH. "CARRIED" Cash Activity Resolution #GPA-354-01 March, 2001 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report TR-37-01 be received; THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended March 31, 2001, is as shown on the schedule attached to Report TR-37-01; and THAT Part"A"of the expenditures for the month of March 2001 be confirmed. "CARRIED" Acceptance of Resolution #GPA-355-01 Contracts and Quotations Moved by Councillor Rowe, seconded by Councillor Pingle i THAT Report TR-39-01 be received; THAT the Chief Administrative Officer and the Director of Corporate Services or the Director of Finance or their designates be authorized to accept the lowest qualified tender or quotation meeting all terms, conditions and specifications as required by the Municipality during holiday periods for the term of Council; I 306 G.P. &A.Minutes -7- June 4,2001 CORPORATE SERVICES AND FINANCE DEPARTMENTS i THAT the Mayor and Clerk, subject to the above recommendation, be authorized to execute the necessary contracts or agreements; and THAT an information report and any applicable By-laws be presented at the first G.P.A. Committee meeting following holiday periods summarizing the tender or quotations that have been awarded. "CARRIED" Tender Resolution #GPA-356-01 CL2001-25 Moved by Councillor MacArthur, seconded by Councillor Robinson f THAT Report TR-40-01 be received; THAT Jack Burgess Plumbing, Bowmanville, Ontario, with bid prices of $38.00 per hour for Journeyman Plumber and$24.00 per hour for Journeyman Plumber's Apprentice be awarded the contract to provide Plumbing Services, as required by the Municipality of Clarington; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the funds expended be drawn from the various Current Budget Accounts. i "CARRIED" Response to Elective Resolution #GPA-357-01 Contribution to Hospital Funding Moved by Councillor Schell, seconded,by Councillor Trim Request THAT Report TR-42-01 be received; and THAT Region of Durham be advised that the Municipality of Clarington does not support the elective funding request for hospital support, FORTHWITH. "CARRIED" ADMINISTRATION Joint Health and Resolution #GPA-358-01 Safety Committee Moved by Councillor Rowe, seconded by Councillor Schell THAT the annual report of the Corporate Joint Health and Safety Committee— Report ADMIN-11-01 be received for information; and THAT Fred Horvath and Kathe Groen be thanked for their years of service on the Committee. "CARRIED" 307 i i G.P.&A.Minutes -8- June 4,2001 UNFINISHED BUSINESS i Resolution#GPA-359-01 Moved by Councillor Trim, seconded by Councillor Schell THAT the presentation of Bin Newell pertaining to Smart Growth be received with thanks. "CARRIED" ADJOURNMENT Resolution #GPA-360-01 Moved by Councillor Schell, seconded by Councillor Robinson i THAT the meeting adjourn at 11:25 a.m. "CARRIED" I MAYOR DEPUTY CLERK I I i 308 PUBLIC MEETING REPORT # PD — 059 — 01 CORPORATION OF THE MUNICIPALITY OF CLARINGGERTONDE TOMINA NOTICE OF PUBLIC MEETING TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, 1990, as amended. DATE: MONDAY, JUNE 18,2001 TIME: 9:30 A.M. PLACE: Council Chambers,Municipal Administrative Centre, 40 Temperance St.,Bowmanville,Ontario I The proposed zoning by-law amendment,submitted by Gertrude Tomina,would change the zone category from "Agricultural Exception (A-54)" which permits a temporary driving range to an appropriate zone permitting a permanent driving range for the subject lands(as shown on the reverse). ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. Please note that the time listed above reflects the time at which the General Purpose and Administration Committee Meeting commemes,not necessarily when this item will be considered. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissbns to the Municipality of Clarington before the proposed Zoning By-law is adopted,the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (8:00 a.m. to 4:00 p.m. for the months of July and August) at the Planning Department, 40 Temperance Street,Bowmanville,Ontario or by calling Susan Ashton at 905.623-3379. DATED AT THE MUNICIPALITY OF CLARING THIS 18 DAY O May 2001 Patti Barri , erk Municipality of Clarington 40 Temperance Street BOWMANVILLE,Ontario LIC 3A6 PLANNING FILE: ZBA 2001-014 CLERK'S FILE: D14.ZBA.2001.014 5''n I SUBJECT SITE 2735 HANCOCK ROAD I ' LOT 26 LOT 25 NASH ROAD ------------ o I 0 I *Ile N 0 v Q Z 0 0 V1 J W 0 C) V' Z O OU U Ryq qY 2 DARLINGTON " KEY MAP ZBA 2001 -014 502 PUBLIC MEETING REPORT # PD-060-01 CORPORATION OF THE MUNICIPALITY OF CLARINGTONBRENT PEARCE NOTICE OF PUBLIC MEETING TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, 1990, as amended. DATE: MONDAY,JUNE 18,2001 TIME: 9:30 A.M. PLACE: Council Chambers,Municipal Administrative Centre, 40 Temperance St.,Bowmanville,Ontario The proposed zoning by-law amendment, submitted by Brent Pearce; would change the zone category from Agricultural (A) and Environmental Protection (EP) to an appropriate zone to permit a new apartment-in-house in an existing dwelling. (as shown on the reverse) ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. Please note that the time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences, not necessarily when this item will be considered. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of Clarington Council in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington before the proposed Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (8:00 a.m.to 4:00 p.m. for the months of July and August) at the Planning Department, 40 Temperance Street, Bowmanville,Ontario or by calling Susan Ashton at 905 623-3379,ext. 218. DATED AT THE MUNICIPALITY OF CLARINGTON THIS D Y ay 2001 atti B i , e Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L I C 3A6 PLANNING FILE: ZBA 2001-012 CLERK'S FILE: - 503 SUBJECT SITE LOT 28 — o o _ EST ORE W U w U HASH ROAD I 0 . Q U I U J ol� V) U o cV o � U Z O U pURHAM HIGHWAY 2 COURTiCE KEY MAP ZBA 2001 -012 I i 50-� THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT PUBLIC MEETING Meeting: General Purpose and Administration Committee File# Date: Monday, June 18, 2001 Res. # Report#: PD-059-01 File#: ZBA 2001-014 By-law# Subject: REZONING APPLICATION APPLICANT: GERTRUDE TOMINA PART LOT 26, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON FILE: ZBA 2001-014 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-059-01 be received; 2. THAT the rezoning application submitted by Marko Tomina be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments; and 3. THAT all interested parties listed in this report and any delegation be advised of Council's decision. 1. APPLICATION DETAILS 1.1 Applicant: Marko Tomina 1.2 Owner: Gertrude Tomina 1.3 Rezoning: To rezone the subject lands from "Agricultural Exception(A-54) to an appropriate zone to convert an existing temporary driving range to a permanent driving range. 1.4 Site Area: 9.05 ha (22.36 ac) 601 REPORT PD-059-01 PAGE 2 2. LOCATION 2.1 The subject lands are located at 2735 Hancock Road east of Courtice (Attachment 1). The property is contained within Part Lot 26, Concession 2, in the former Township of Darlington. 3. BACKGROUND 3.1 On April 30, 2001, the applicant submitted a rezoning application to the Municipality of Clarington to rezone the subject lot at 2735 Hancock Road to permit the conversion of an existing temporary driving range to a permanent driving range. i 4. SITE CHARACTERISTICS AND SURROUNDING USES i i 4.1 The subject property contains a single detached dwelling unit on the southern portion of the lot and a temporary driving range, including a chipping and putting green, which has frontage and access to Hancock Road. 4.2 Surrounding Uses: i East: Rural residential lots fronting on Highway No. 2 and Solina Road North: Rural residential lots fronting on Hancock Road West: Vacant agricultural lands South: Vacant agricultural lands 5. OFFICIAL PLAN POLICIES 5.1 The lands are designated "Major Open Space"within the Durham Region Official Plan. The predominant use of lands designated Major Open space shall be conservation, recreation, reforestation, agriculture and farm-related uses with the exception that in valleylands in built-up areas, agriculture and farm-related uses are not permitted. A golf driving range would be considered a permitted use in this designation. 5.2 Within Clarington Official Plan, the subject lands are designated "Green Space". Lands designated Green Space permit conservation and active and passive recreational uses. Thus the application conforms to the policies. 602 REPORT PD-059-01 PAGE 3 6. ZONING BY-LAW CONFORMITY 6.1 The subject lands are currently within the"Agricultural Exception (A-54) Zone"which permits the existing single detached dwelling unit and a temporary driving range. This exception zone defines a Golf Driving Range facility as a facility for the purpose of developing golfing techniques, including miniature golf,but excluding golf courses. The temporary zoning expires September 23, 2001. The applicant would like to continue this business on a permanent basis, thus the need for the rezoning application. 7. PUBLIC NOTICE AND SUBMISSION 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site and a public meeting notice sign was installed on the lands. 7.2 As of the writing of this report, one inquiry has been received on this application. Mrs. Parchment called in objection to the application. She has two main concerns. Firstly she does not feel the existing netting sufficiently protects her property from errant golf balls and she has sustained damage to her family's vehicles and collected numerous golf balls from her property; and secondly the fill that has been placed on the Tomina property has raised it to an elevation above hers, affecting drainage. These issues will be addressed in Section 9- Staff Comments of this report. 8. AGENCY COMMENTS 8.1 The Clarington Public Works Department and Clarington Fire Department have no objection to the application. 8.2 Comments remain outstanding from Central Lake Ontario Conservation, Durham Regional Health Department, Durham Region Planning Department, Durham Region Works Department, Hydro One Networks Inc. and the Ministry of Transportation. 603 REPORT PD-059-01 PAGE 4 9• COMMENTS 9.1 Upon submission of the application it was noted that the applicant would require a Phase 1 Environmental Site Assessment(ESA) due to the placement of fill on the subject property. The applicant has retained Grace & Associates, Geological & Environmental Consultants, to conduct the Phase 1 ESA. Grace&Associates submitted a summary of their work program j to the Municipality on May 14, 2001,no results have been provided at the writing of this report. 9.2 An abutting property owner has contacted the Municipality on several occasions in objection to the application. Her two main concerns are that there is insufficient netting along the north side of the driving range to protect her property from errant golf balls and that the fill placed on the Tomina property has raised it to an elevation above hers. i A review of the approved site plan shows that netting was required to be installed from the tee-off area at the west end of the property, along the north property line, a distance of 177 metres at a height of 7.5:metres. A site inspection showed that the applicant exceeded these requirements and installed netting 15.24 metres in height for a distance of 85 metres and continued an additional 93 metres at a height of 7.5 metres. The site plan drawings were changed to reflect this (Attachment 2). A review of site plan drawings in Clarington for other golf driving ranges showed that where netting is required the height required ranges from 7.5 metres to 9.14 metres. The subject driving range exceeds these netting requirements. i With regards to the drainage on the subject property, Mr. Tomina hired Horton Wallace and Davies Surveyor to regrade the side yard drainage of 2799 Hancock Road (Ms. Parchment's property). Mr. Tomina also retained S.S. Matharu, Consulting Engineer, who certified the grading and drainage work that was done complies generally with the approved Site Plan DWG#SP dated July 17, 1996 and subsequently revised on October 22, 1996, prepared by Henry Kortekaas & Associates. The certification letter also states that the ponding of the side yard (at 2799 Hancock Road) has been eliminated. 604 REPORT PD-059-01 PAGE 5 A site inspection by staff on June 7, 2001 showed no indication of ponding or flood erosion on the subject property. The grading on the driving range is sloped in a southerly direction towards Highway No. 2, away from 2799 Hancock Road. A number of golf balls were found on the subject property and several golf balls were seen on the abutting property at 2799 Hancock Road outside the 7.5 metre high netting. 10. CONCLUSIONS 10.1 As the purpose of this report is to satisfy the requirements for the Public Meeting under the i Planning Act, and taking into consideration all of the comments received, it is respectfully i requested that this report be referred back to Staff for further processing and the preparation of a subsequent report. Respectfully submitted, Reviewed by, i Bin Newell, Acting Director of Planning nd Development Franklin Wu, M.C.LP., R.P.P. � g P Chief Administrative Officer SA*LT*BN*sh 12 June 2001 Attachment No. 1 - Key Map Attachment No. 2 - Site Plan Interested parties to be notified of Council and Committee's decision: Marko Tomina Heather Parchment 2735 Hancock Road 2799 Hancock Road Courtice, Ontario Courtice, Ontario LIE 2M2 LIE 3K7 Dan Strike Strike, Salmers & Furlong Box 7 38 King Street West Bowmanville, Ontario L1C 1R2 605 ATTACHMENT 1 SUBJECT SITE 2735 HANCOCK ROAD LOT 26 LOT 25 NASH ROAD ct I ! °Q Y f v N o U ! � z o Z Z N J 10 0 Z 0 ywq Y 2 DARLINGTON KEY MA ZB A 2001 -014 I 606 j DWELLING AT 2799 1IANCOCK RD DETACIiED GARAGE SITE PLAN ql 44 5 ' c 7T1NG \ yu °c 50 FT HIGH NETTING D / p�` TTIN O 2s fl Wr roLYMor 7 \ i \ ' TLCK KT7lIG ' O O J bo rD.Tyl¢7 t ZO -srro 0 J uAASMS ATC[nG s \ ' m „ c J 1 \ i r r � . m R r[rfw curs O 33 STALLS m 13 z Hot r \ * T \ / �SCCD 3'1 O ° \ \ �/ / x Tn o.r -I /T3 0 tD. fJtLLM 0) \ \� .� Z 0 FT.rMTfW0"LCK"T►K. s, CPf /rl D AS --�• el PAR If n POND wArrot EL 7Z ♦ 2735 HANCOCK ROAD,SUBJECT PROPERTY 9 M DN:P060-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT PUBLIC MEETING Meeting: General Purpose and Administration Committee File# Date: Monday, June 18, 2001 Res. # Report#: PD-060-01 FILE #: ZBA 2001-012 By-law# Subject: REZONING APPLICATION APPLICANT: BRENT PEARCE PART LOT 28, CONCESSION 3, FORMER TWP. OF DARLINGTON FILE: ZBA 2001-012 i Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1• THAT Report PD-060-01 be received; 2• THAT the rezoning application submitted by Brent Pearce be referred back to Staff for further processing and preparation of a subsequent report pending receipt of all outstanding comments; and, 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. 1. APPLICATION DETAILS 1.1 Applicant: Brent Pearce 1.2 Rezoning: To rezone the subject lands from "Agricultural (A)" and "Environmental Protection (EP)" to an appropriate zone to permit the construction of an apartment-in-house. 1.3 Site Area: 0.7 ha(1.74 ac) 2. LOCATION 2.1 The subject lands are located at 1754 Nash Road in Courtice (Attachment 1). The property is contained within Part Lot 28, Concession 3, in the former Township of Darlington. 608 i REPORT NO.: PD-060-01 PAGE 2 3. BACKGROUI'?D 3.1 On April 18, 2001, the owner submitted a rezoning application to the Municipality of Clarington to rezone the subject lot at 1754 Nash Road to permit the construction of an apartment-in-house. i 4. SITE CHARACTERISTICS AND SURROUNDING USES 4.1 The subject property contains a single detached dwelling unit on the western portion of the lot, which has frontage and access to Nash Road. 4.2 Surrounding Uses: East Residential North - Residential West - Residential South - Vacant land zoned Environmental Protection 5. OFFICIAL PLAN POLICIES 5.1 The lands are designated "Living Area" within the Durham Region Official Plan. The goal of the Living rea designation gnation is to provide a full range of housing. � 5.2 Within Clarington Official Plan, the subject lands are designated "Urban Residential" and I "Environmental Protection Area". The Urban Residential designation permits one apartment-in-house in a detached dwelling, in urban residential areas. Thus the application conforms to the policies. 6. ZONING BY-LAW CONFORMITY 6.1 The subject lands are currently within the "Agricultural (A) Zone" and "Environmental Protection (EP) Zone" which, on a lot of this size (less than 2 ha), permits a single detached dwelling unit. This zone also permits a "converted dwelling" which is defined as a dwelling constructed prior to September 10, 1984 that may be converted to an additional dwelling unit that may be occupied by the owner's immediate family. The 609 REPORT NO.: PD-060-01 PAGE 3 applicant is not converting the existing dwelling, but rather is constructing an addition in which the apartment will be located. Thus, the need for the rezoning application. 7. PUBLIC NOTICE AND SUBMISSION 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site and a public meeting notice sign was installed on the lands. I 7.2 As of the writing of this report, one inquiry has been received on this application. Mrs. Racansky called for clarification of the intent of the application. She has no objection to the application but would like to be listed as an interested party. 8. AGENCY COMMENTS 8.1 The Clarington Fire Department has no objections to the proposal. 8.2 The Clarington Public Works Department has no objections subject to the following conditions: 4 • The applicant shall submit to the Building Division, prior to the building permit being issued, Health Department consent for the existing or new septic system. • The Building Division will require two copies of the grading plan and site service drawings, stamped and approved by both the Manager of Engineering and Director of Planning. • Adequate on-site parking is provided. 8.3 The Regional Health Department requires that either the applicant demonstrate that the existing sewage system can handle the increased sewage flows or that the existing septic system can be enlarged. 8.4 Comments remain outstanding from the Hydro One Networks Inc., Central Lake Ontario Conservation, and Durham Regional Public Works. 610 REPORT NO.: PD-060-01 PAGE 4 9. COMMENTS 9.1 In 1997 the Municipality of Clarington amended the Comprehensive Zoning By-law and approved a By-law under the Municipal Act to permit apartments-in-houses in the Urban Residential Type One, Two and Three (Rl, R2 and R3) Zones, provided they are registered with the Municipality. The subject property, although inside the Courtice Urban Area, is zoned Agricultural (A). This zone does not permit an apartment-in-house. The applicant is seeking to rezone the subject property to permit an apartment-in-house. 9.2 An apartment-in-house is not required to have full municipal services. The applicant has had discussions with the Health Department and two options were given to ensure the j sewage system functions adequately. The applicant has chosen to add a second septic tank and enlarge the existing septic system by extending it 12 metres in a northerly direction. 9.3 One additional parking space is required in addition to the two required parking spaces for a single detached dwelling. The subject property is sufficiently large, 0.7 ha(1.74 ac) to easily accommodate these parking requirements. i 9.4 If approval of the rezoning is given, the applicant will be required to submit an application to register the apartment-in-house and apply for a building permit for it's construction. Development charges will apply for this second unit. 9.5 The Clarington Official Plan requires an Environmental Impact Study to be undertaken within or adjacent to any natural feature identified on Map 'C' of the Official Plan. The subject lot is located on the Lake Iroquois Beach. Comments have not been received from the Conservation Authority so the scope of the Environmental Impact Study has not been determined at this time. The applicant is aware of this requirement. 611 REPORT NO.: PD-060-01 PAGE 5 10. CONCLUSIONS 10.1 As the purpose of this report is to satisfy the requirements for the Public Meeting under the Planning Act, and taking into consideration all of the comments received, it is respectfully requested that this report be referred back to Staff for further processing and the preparation of a subsequent report. i Respectfully submitted, Reviewed by, I Bin Newell, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P. Acting Director of Planning & Development Chief Administrative Officer. SA*LT*BN*df 6 June 2001 Attachment 1 - Key Map Attachment 2 - Site Plan Interested parties to be notified of Council and Committee's decision: Brent Pearce 1754 Nash Road COURTICE, Ontario L1E 2L9 Libby Racansky 3200 Hancock Road COURTICE, Ontario LIE 2M1 612 ATTACHMENT 1 . SUBJECT SITE LOT 28 z M 0 Q (n i EST ORE w W � V ST o O w Y U x NASH ROAD o — o Z x U Z W to U O () lL N F o 04 z 0 V) v W U Z 0 V p�R1-�AM NI GNWAY 2 COURTICE ZB KEY MAP 2001 -012 ATTACHMENT 2 G t` 6" is d 8 f9.4 ZG.+.S ` � . s s Ell 1 v az N 1,, ~ 7-L'- LO17.47'ft- NASH ROAD 4 SITE PLA N `� 1' lrOUChGT�IG� _ 614 DN:P061-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File# Date: Monday, June 18, 2001 Res. # Report#: PD-061-01 FILE#: PLN 17.13.5 By-law# Subject: FOSTER CREEK SUBWATERSHED STUDY FILE: PLN 17.13.5 Recommendations: j It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-061-01 be received; 2. THAT the Foster Creek Subwatershed Planning Study be received in principle; 3. THAT Staff be authorized to initiate an amendment to the Clarington Official Plan to implement the recommendations of the Foster Creek Subwatershed Planning Study related to the greenlands system; 4. THAT the Ministry of Natural Resources be requested to undertake a formal wetland evaluation of the Foster Creek headwater wetland; and 5. THAT a copy of Report PD-061-2001 and Council's resolution be forwarded to all delegations and the interested parties indicated at the end of this report. 1. BACKGROUND 1.1 Foster Creek Developments, Robert Stephenson and Kiradaar Investments have submitted two subdivision applications (18T-89059 and S-C-2000-001), as well as a proposed Neighbourhood Design Plan, for the north eastern quadrant of the Foster Neighbourhood of Newcastle Village. The applications together propose to develop a total of 50 ha of land east of Rudell Road north of Highway 2 for a mixture of low and medium density residential, school, park and open space uses. Most of the subject lands lie within the subwatershed of Foster Creek, with the south western portion being drained by a small tributary of Wilmot Creek. (see Attachment 1) 615 REPORT NO.: PD-061-01 PAGE 2 1.2 The Clarington Official Plan (Section 20.2.3) states that, prior to municipal approval of any draft plan of subdivision, the Municipality will prepare a subwatershed study in consultation with the Ministry of Natural Resources and the Conservation Authority, subject to satisfactory cost-sharing arrangements with the benefiting property owners. The Municipality retained the consulting firms Gartner Lee Limited and Greenlands International Consulting Inc. to undertake a subwatershed study of Foster Creek. This Subwatershed Planning Study is the first such study undertaken by the Municipality in accordance with the Official Plan's policy. 1.3 The Subwatershed Planning Study also addresses the small tributary of Wilmot Creek that drains a portion of the site. It was determined that a full subwatershed study of Wilmot Creek is not necessary at this time. The Ganaraska Region Conservation Authority is currently finalizing a Watershed Study for Wilmot Creek and there are no current development proposals within the balance of the Wilmot watershed in Newcastle Village. The consultants are also undertaking an Environmental Impact Study for that portion of Foster Creek adjacent to the proposed subdivisions. 2. FOSTER CREEK SUBWATERSHED STUDY 2.1 Goals and Objectives 2.1.1 There are two main goals which drive the preparation of any subwatershed study. The first and most apparent is that a subwatershed study provides an understanding of how a subwatershed functions and how a stream will respond to urban development within its drainage area. This helps the Municipality to evaluate development applications and to plan for future development in a manner that will minimize flood damage as well as protect the quality and quantity of both ground water, surface water, and the integrity of the receiving water;;ourse. 2.1.2 Second goal of a subwatershed study is to identify and protect a viable greenlands system on the landscape. The larger scale of a subwatershed study allows important landscape features within and adjacent to the subwatershed to be identified and the degree of 616 REPORT NO.: PD-061-01 PAGE 3 connectedness between them to be studied. Not only can the Subwatershed study identify the existing landscape elements such as woodlots which should be protected as part of a greenlands system, it can also identify those areas where connectivity is weak and recommend measures to address these deficiencies. 2.1.3 Based on these goals, a number of resource management objectives for the Foster Creek Subwatershed Planning Study were established, as summarized below: ■ Protect groundwater quality and maintain the pattern of groundwater discharge • Maintain or reduce the potential for stream channel erosion and flood damage • Protect or enhance the quality of stream water and aquatic habitat ■ Maintain or enhance existing natural vegetation • Protect key terrestrial communities, including headwater streams and wetland complexes. 2.2 Overview of the Subwatershed 2.2.1 Foster Creek arises in an extensive marsh and swamp wetland complex in Concession 3, and flows south through Newcastle Village. South of Highway 401 in the Samuel Wilmot Nature Area, the creek flows into Wilmot Creek which, in turn, discharges into the Wilmot River mouth Wetland on the Lake Ontario shoreline. The Foster Creek subwatershed covers 981 ha and is tucked between the Wilmot Creek watershed on the west and the Graham Creek watershed on the east. 2.2.2 The extensive forests that once covered the subwatershed have been largely cleared over the past two centuries for agricultural and settlement purposes. Today, forests are found mainly in the valley, bottomlands and headwater swamps and cover only 92 ha (9 percent) of the subwatershed. The average forest cover for Durham Region is 20 percent. The vegetation associated with the Foster Creek valley is generally too narrow and discontinuous to provide core wildlife habitat, but does provide an important wildlife 617 REPORT NO.: PD-061-01 PAGE 4 corridor connecting the core areas located at the Rivermouth wetland and the headwater swamps. i 2.2.3 The subwatershed is underlain by Bowmanville Till. This till is very dense and acts to impede the infiltration of precipitation to groundwater. As a result, the discharge of groundwater to Foster Creek is very low. Most of the contribution to surface flow in the creek comes from overland flow during storm events, which makes the,stream system very "flashy" (rapid change in stream levels during storms). This condition is intensified by the agricultural drains in the northern portion of the subwatershed which quickly convey infiltrating precipitation to the creek. The study classified Foster Creek as a warm water stream with good water quality, but with limited potential to be converted to a cold water stream. 2.3 Recommended Subwatershed Plan 2.3.1 The recommended Subwatershed Plan represents a compromise between development and the preservation of natural heritage features. Specifically, the recommended plan identifies the following: lands that should be protected as part of a greenlands system • development criteria that should be used in the design of future urban development • conservation and management practices that address existing impacts from land use activities • projects and programs to address specific problems in the subwatershed. 2.3.2 Recommended Greenlands Svstem The Greenlands System recommended by the Subwatershed Plan focuses on protecting the Wilmot Rivermouth wetland and the headwaters wetland, and improving connectivity between these two areas and the adjacent Wilmot and Graham Creek watersheds. The key elements of the recommended. Greenlands System (as indicated on Attachment 2) are as follows: 618 REPORT NO.: PD-061-01 PAGE 5 a) Natural Core Areas The Subwatershed Plan recommends that the Wilmot Creek Rivermouth wetland and the headwater wetlands be identified and protected as natural core areas. The headwater swamps, which also serve as the headwaters for a tributary of Graham Creek, are heavily forested and the Plan recommends that they be nominated for a formal wetland evaluation. The Rivermouth wetland lies completely within the Samuel Wilmot Nature Area. b) Corridors, Connections and Minor Core Area The Subwatershed Plan recommends that a corridor be identified and protected along the main branch of Foster Creek. This corridor,which would also incorporate I all flood lands and other hazard lands associated with the creek, would be at least 100 metres wide wherever the watercourse is not constrained by existing residential development, and would connect the two core areas at the top and bottom of the subwatershed. Smaller corridors are identified along three of the Creek's tributaries. The existing woodlot east of Arthur Street north of the C.P. Rail line is also recognized as a minor core area. C) Ecological Restoration Areas and Linkages The Plan identifies a number of areas where linkages should be created or natural features restored in order to improve connectivity within the Foster Subwatershed and with adjacent watersheds. The Plan recommends that a corridor at least 100 metres wide be created south of the C.N. Rail line between the Wilmot Creek and the Graham Creek valleys. A similar corridor is recommended for the north side of the C.P. Rail line between the Foster Creek and Graham Creek valleys. The Plan further recommends that a portion of a buried tributary north of the C.P. Rail in the vicinity of Arthur Street be uncovered and a 100 metres wide corridor be established to connect to the minor core area. The establishment or restoration of native trees and ground cover in these corridors will facilitate wildlife movement. Smaller 619 REPORT NO.: PD-061-01 PAGE 6 ecological restoration areas also identified in the headwater wetlands and along a northern tributary to connect with Stalker Creek. 2.3.3 Development Criteria The Subwatershed Plan provides a master concept plan to regulate the municipal servicing and stormwater management requirements associated with new development. Based on the land use designations within the Clarington Official Plan, the post-development hydrology was calculated for the subwatershed, including catchment areas and locations for future storm water management ponds. The storm water management ponds are to address issues of water quality and quantity. This comprehensive evaluation of the system ensures that any measure implemented to deal with storm water from on site do not have a negative impact downstream. Functional servicing reports will be required demonstrating how specific proposed developments conform with the intent of the Subwatershed Plan prior to their approval. 2.3.4 Stewardship and Conservation Practices The Subwatershed Plan suggests a number of measures that could be used by private land owners to help improve water quality in the urban and rural sections of Foster Creek and its tributaries. For urban homeowners, this could include a program to encourage the disconnection of downspouts and roof leaders from the municipal storm sewer system in favour of rain barrels and storm gardens. Rural landowners, in particular the agricultural community, could be encouraged to modify current farm practices that contribute to stream instability and aquatic habitat deterioration. However, the Subwatershed Study notes that public education and awareness programs are key to the success of any successful stewardship initiative. 2.3.5 Recommended Capital Works Projects The following capital works projects are associated with or affected by the recommended Subwatershed Plan: 620 REPORT NO.: PD-061-01 PAGE 7 a) Construction of the Foster Creek Trunk Sanitary Sewer by the Re ion of Durham The Region has indicated that the Foster Creek valley is one of the corridors being considered for this trunk sanitary line. The Subwatershed Plan notes that, should the Class Environmental Process justify the use of the Foster Creek valley as the route for the trunk sewer, the findings and recommendations of the Subwatershed Study should be used to guide the rehabilitation of the valley. b) Construction of bridge/culvert structures along Foster Creek The westward extension of Grady Street into the Foster Neighbourhood will require the construction of a bridge/culvert structure spanning the Foster Creek valley. Improvements to existing bridge/culvert structures on Foster Creek may also be required as the result of updated floodplain mapping for Foster Creek. All such projects will be subject to a Class Environmental Assessment process. C) Valley wall protection and stabilization initiatives The Subwatershed Study identifies a number of sites where such work should be considered. 3. IMPLEMENTATION OF RECOMMENDED SUBWATERSHED PLAN 3.1 As noted above, the consultant has recommended a number of initiatives and actions that the Municipality and the Ganaraska Region Conservation Authority could undertake in order to implement the Foster Creek Subwatershed Plan. A more complete list is included in Attachment 3 to this Report. Actions that would require capital expenditures are most appropriately dealt with through the annual review of capital budgets, while stewardship opportunities could be pursued by municipal or Conservation Authority staff, possibly in cooperation with community groups. 3.2 The establishment of im appropriate policy framework to implement the recommended greenlands system is readily achievable through the Clarington Official Plan. Many features of the greenlands system are already recognized and protected in the Official Plan. 621 i REPORT NO.: PD-061-01 PAGE 8 Evaluated wetlands such as the Wilmot Rivermouth wetland and significant valleylands such as the main branch of Foster Creek are recognized as core components of the Municipality's natural heritage system. As such, the designated Y are grated `Environmental Protection Area' on Map A and identified on Map C. 3.3 The Official Plan does not recognize the headwaters wetland since it has not been evaluated by the Ministry of Natural Resources. As such, it is recommended that Council formally request the Ministry to undertake the evaluation. However, Map C identifies the wooded areas which cover much of the wetland as `significant woodlands'. Any development proposal located within or adjacent to these woodlands would be required to prepare an Environmental Impact Study in accordance with Official Plan policy. f -- 3.4 The ecological restoration g tion areas recommended b the Subw » Y atershel clan to fill m the greenlands system are not currently roc o,-nized in the Official Plan. However, the inclusion of policies related to ecological restoration would be consistent with the first goal of Chapter 4 (to enhance natural heritage system and its ecological integrity). The actual form of such policies has not yet been determined, although the identification of ecological restoration areas on Map C and the strengthening of the environmental impact study requirements would be appropriate. Staff are requesting authorization to proceed with an amendment to the Official Plan to incorporate policies related to the greenlands system. It is anticipated that the public meeting for the proposed amendment would be held in Fall 2001. 4• CONCLUSIONS 4.1 The Foster Creek Subwatershed Planning Study establishes a framework within which current and future development proposals in the Foster Neighbourhood can be reviewed. Once the Planning Study is endorsed in principle by Council, Staff will proceed with the Neighbourhood Design Plan for Foster Neighbourhood and anticipate holding a Public Information Centre in the Fall. Municipal approval of Subdivision Applications 18T-89059 and S-C-2000-001 can proceed once the Neighbourhood Design Plan and the - 622 REPORT NO.: PD-061-01 PAGE 9 Environmental Impact Study for Foster Creek are finalized. Approval of these subdivisions however, is not contingent upon the approval of the Official Plan Amendment related to the greenlands system. Respectfully submitted, Reviewed by, Bin Newell, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P.,R.P.P. Acting Director of Planning &Development Chief Administrative Officer. JAS*BN*df i 11 June 2001 Attachment 1 - Key Map Attachment 2 - Proposed Greenlands System Attachment 3 - Implementation Requirements & Responsibilities 623 REPORT NO.: PD-061-01 PAGE 10 Interested parties to be notified of Council and Committee's decision: Mr. Rob Franklin Mr. Meredith McMillan Ganaraska Region Conservation 8 Remi Court Authority NEWCASTLE, Ontario P.O. Box 328, L1B 1J1 PORT HOPE, Ontario LlA 3W4 Mr. Bob Stephenson 170 Given Road Mr. Tim Rance NEWCASTLE, Ontario Ministry of Natural Resources L1B 1G9 50 Bloomington Road West R.R.#2 Mr. Ed Vanhaverbeke AURORA, Ontario Foster Creek Developments L4G 3G8 20 Robert Street West, Unit A Mr. Tom Farell NEWCASTLE, Ontario � Ministry of Natural Resources LIB 106 50 Bloomington Road West Kiradaar(Ontario) Inc. R.R.#2 1151677 Ontario Inc. AURORA, Ontario 7 Director Court, Suite 104 L4G 3G8 WOODBRIDGE, Ontario Mr. John Presta L4L 4S5 Region of Durham Works Department Box 623 i WHITBY, Ontario LIN 6A3 Mr. Chris Darling Region of Durham Planning Department Box 623 WHITBY, Ontario LIN 6A3 Ms. Mary Rycrofl G.M. Sernas & Associates Ltd. 110 Scotia Court, Unit 41 WHITBY, Ontario LIN 8Y7 624 ATTACHMENT 1 OP 3� i ° y P f 1 Foster Creek Watershed Limits of Foster Creek 1 ---Sub Watershed Study Area _ / ®18T-89059 S-C-2000-001 r • 0 � e M • i �111►I,�'�%Qvr,,v_11111111U uuummmul�miimmuuun �— *� �\��i•�5: • •Nom• � nnoa �• \apq`/js'�'aua�a �� j..i„p�auu��\.,�ncM° �. 3 a•�,p a\ �au�\u\ariM.y '%�i `,ono ^ as.ew.nn\\onnnm\1��\\ � :�i•� `�\ .I BEEN xx S\\\\\\\\\\�► Foster �'•\_ Greenlands Limits of Foster Creek Sub Watershed Study Area n-- • i;, \ Natural core Area Ecological Area and Linkages -----:Corridors, Connections and Minor Core Areas Wooded Areas Table 23. Implementation Requirements and Responsibilities Plan Component Action Lead Agency Funding (support agency) Mechanism Time Frame Responsibility Constraint Areas — Provincially Significant Areas Require an EIS'as per Section GRCA • q P Designate PSWs for which Immediate for Proponent for Category I (e.g., Wilmot Creek 4.3.8 of the Municipality of (Municipality of buffers must be demarcated at Foster Creek development in Rivermouth Wetland and Clarington Official Plan for Clarington) Secondary Plan or Plan of Neighbourhood adjacent lands Wetlands that may be development applications Subdivision level identified in the future 2) within 50 m of the GS • Greenlands System • Require an EIS'as per Section Municipality of • Designate Greenland System Immediate for Proponent for 4.3.8 of the Municipality of Clarington for which buffers must be Foster Creek development in Clarington Official Plan for demarcated at Secondary Plan Neighbourhood adjacent lands development applications or Plan of Subdivision level within 50 m of the GS • Areas within a setback from • Protect watercourses as Municipality of • Designate watercourses to be Municipality of designated streams indicated in Subwatershed Clarington protected as Category 1 Land Clarington(where Plan as Category I lands in OP land use schedules. necessary) Specify in policy that a stream buffer dimension is to be j demarcated at Secondary Plan Area or Plan of Subdivision level • Wooded Areas contiguous to • Protect designated riparian Municipality of • Designate riparian patches to Municipality of designated streams, floodlines patches as Category 1 lands Clarington be protected as Category 1 Clarington(where J and hazard lines and GRCA Land in OP land use necessary) J schedules.Specify in policy that boundary of riparian patch is to be assessed in detail at Secondary Plan Area or Plan of Subdivision level • Areas within flood or hazard • Identify lands within flood Municipality of • Update and register flood and Ongoing None lines and hazard lines as Category 1 Clarington hazard lines,based on HEC- (no development)type lands (GRCA) RAS modelling from study. > and to protect those lands Delineate new hazard areas under future development within OP land use schedules C> app lications x Constraint Areas'— Ecological Restoration Areas • Identify in Official Plan Municipality of • Land Acquisition Immediate Proponent Category 2 and Linkages Clarington Identification Z W Gartner nip ")9 127 Leepq Table 23. Implementation Requirements and Responsibilities Plan Component Action Lead Agency Funding (support agency) Mechanism Time Frame Responsibility Development • Peak flow attenuation • Provide quantity control Criteria q y Municipality of • Submission of preliminary Immediate and Proponent storage to prevent increased Clarington and stormwater management ongoing flood damage as specified in GRCA g g (SWM)report to include pre- Ac Plan design of facility conformance with Plan.Final design submission in parallel with submissions for subdivision a rovals. • Water Quality • Provide quality storage as Municipality of • As above specified in the Subwatershed Clarington and Immediate and Proponent ongoing Plan GRCA • Erosion/Stream Morphology • Provide quantity storage to Municipality of • As above Immediate and Proponent and Erosion Monitoring prevent increased erosion Clarington and • Agreement to provide an ongoing potential from new urban GRCA environmental inspector to be development included in the conditions of • Require regular inspection of draft plan approval receiving watercourse by a qualified environmental O\ consultant during construction f V and for period of two years after 00 completion of construction • Baseflow Augmentation • Introduce program to Municipality of • N/A disconnect roof-leaders from Clarington and N/A N/A storm sewers stem GRCA • Infiltration Provide lot level infiltration Municipality of • Require detailed p y q Immediate and Proponent (5-10 min of roof runoff)on Clarington and hydrogeologic studies of ongoing suitable soils(moderate GRCA potential recharge/discharge recharge/discharge areas)if areas in Plan.SWM report to development approved include,if appropriate, infiltration techniques to be employed Erosion control during • Require preparation of Municipality of • Preparation of the Erosion and Immediate and Proponent construction Sediment and Erosion Control Clarington and Sediment Control Plan to be ongoing LPlan for all new developments GRCA included in the conditions of draft plan approval 031201) Gartnerr� 12R — Lee Table 23. Implementation Requirements and Responsibilities Plan Component Action Lead Agency g Mechanism Time Frame Funding (support agency) Res Development • Complete update of flood and • Undertake detailed floodplain GRCA • N/A Ongoing Criteria hazard lines mapping analysis,as per (Municipality of (cauuuiedl FDRP requirements and Clarington) prepare flood/fill line maps for all watercourses designated on OP land use schedules • Consider use of two-zone flood policy where appropriate in built up urban areas • Encourage environmentally • Promote the use of good site Municipality of • Municipality to develop Immediate and Proponent sensitive site planning planning techniques which Clarington guidelines and encourage their ongoing techniques seeks to limit grading and (GRCA) use in subdivision design retain smaller natural areas and watercourses Conservation and • Conservation Tillage • Encourage GRCA through GRCA • Partnerships Ongoing Partnerships Management partnerships,to provide this (Municipality of Practices service to the public. Clarington) • Septic system effluent • Encourage GRCA through GRCA • Partnerships Ongoing Partnerships partnerships,to provide this (Municipality of a service to the public. Clarington) V • Vegetated buffer strips • Encourage GRCA through GRCA • Partnerships--CD Ongoing Partnerships partnerships,to provide this (Municipality of service to the public. Clarin ton) • Control livestock access • Encourage GRCA through GRCA • Partnerships Ongoing Partnerships partnerships,to provide this (Municipality of service to the public. Clarington) • Manure management • Encourage GRCA through GRCA • Partnerships Ongoing Partnerships partnerships,to provide this (Municipality of service to the public. Clarington) • Feedlot runoff control • Encourage GRCA through GRCA • Partnerships Ongoing Partnerships partnerships,to provide this (Municipality of service to the public. Clarington) Gartner H rir 23m)Wl)031201 129 Lee® Table 23. Implementation Requirements and Responsibilities Plan Component Action Lead Agency Mechanism Funding (support agency) sm Time Frame Responsibility Conservation and Natural channel succession • Encourage GRCA through:Management Natural GRCA • Partnerships Ongoing Partnerships Practices partnerships,to provide this (Municipality of service to the ublic. Clarin ton) (cwirnued) • Topsoil preservation Encourage GRCA through GRCA Partnerships p Ongoing Partnerships partnerships,to provide this (Municipality of service to the public. Clarington) PrJects and • Plara Riparian Vegetation Municipality unicipality of Ongoing Clarington g g and GRCA • Aquatic/Stream Restoration Municipality of Ongoing Clarington and GRCA • Public Awareness Program Municipality of Ongoing Clarington and GRCA T Note: I. The objective of EIS is to provide detailed natural heritage inventory and design buffers that are: • appropriate to the attributes and functions of the affected natural area;and • appropriate for the nature of the development proposal. 2. This study did not evaluate the headwater wetland complex which may occur in the future. 3. Categon,I =Areas not eligible for development and are subject to an EIS to determine appropriate buffers and/or setbacks. Category 2 =Areas recommended for restoration,but may be amended pending the results of site specific investigation. 4. GS= Greenland System=Natural Core Areas and Corridors, Connections and Minor Core Areas S. PSW= Provinciully Significant Wetlands n-tank23,991990 31201) QOrtner.'E DN:P062-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File# Date: Monday, June 18, 2001 Res. # Report#: PD-062-01 File#: PLN 12.5 By-law# Subject: COURTICE HIGHWAY 2 CORRIDOR/MAIN CENTRAL AREA STUDY FINAL REPORT PRESENTATION FILE NO.: PLN 12.5 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-062-01 be received; i 2. THAT the Courtice Highway 2 Corridor/Main Central Area Study be received; 3. THAT the Courtice Highway 2 Corridor/Main Central Area Study be referred back to staff of the Planning &Development and Public Works Departments for review; 4. THAT Staff be authorized to prepare a Secondary Plan for the Courtice Highway 2 Corridor/Main Central Area using the information contained in the Courtice Highway 2 Corridor/Main Central Area Study as appropriate; 5. THAT Staff be authorized to advertise for a Public Meeting under the Planning Act to consider a proposal to amend the Clarington Official Plan and incorporate the Secondary Plan; and 6. THAT the Study be forwarded to the Region of Durham for their consideration. l: BACKGROUND AND PURPOSE The Courtice Highway 2 Corridor Study/Main Central Area Study has been initiated by the Municipality of Clarington and the Region of Durham in July 2000. The consulting firms of Markson, Borooah, Hodgson Architects, TSH Associates, Valerie Cranmer and Associates and TCI Management Consultants were engaged in July 1999 to conduct the Study. A Technical Committee consisting of Staff of the Municipality of Clarington, Region of Durham and Central Lake Ontario Conservation Authority, and a Study Committee consisting of Municipal 631 REPORT PD-062-01 PAGE 2 Councillors, major property owners and residents were set up to work with the consultants on the Study. The purpose of the Study is: • To provide urban design principles to guide the development of Highway 2 (King Street) in Courtice as a Main Street for the community; • To create an overall framework of mixed use development along the Corridor that will accommodate change through various development scenarios in the long term; • To create a framework for the development of the Main Central Area into the primary focal point of activity, interest and identity for Courtice; and to provide urban design guidelines, an access management plan and an implementation strategy to assist the Municipality in the development of this critical part of the Courtice Urban Area. 2. STUDY AREA The Study Area was originally divided into two parts, the Highway 2 Corridor, from Prestonvale Road to Courtice Road and the Courtice Main Central Area bounded by Sandringham,Highway 2, Maplefield and Trulls Road). It became clear during the course of the study that the Highway 2 Corridor and the Main Central Area are not separate and distinct entities but part of an integrated whole with land uses that are dependent on each other. Also during the course of the study, Council approved an expansion of the original study boundary to Townline Road to the west and Hancock Road to the east for design consideration. Map 1 shown the study area (Attachment 1). 3. PROCESS The Study consisted of seven phases as follows: • Identification of Issues, Constraints and Opportunities • Principles of Land Use, Urban Design and Transportation • Developing a Vision • Confirming the Vision • Policy Directions and Urban Design Guidelines • Draft Secondary Plan and Implementation Strategy: and • Final Report Each phase was developed with input from the committees, major property owners and five workshops held throughout the study process. In addition, the planning process was supported 632 REPORT PD-062-01 PAGE 3 by an extensive communication strategy and the production and distribution of four interim reports, newspaper advertisements, municipal web site updates and a series of newsletters that summarized the results of the consultation process. The final report is now completed and the report together with a summary of recommendations will be presented to Council on June 18, 2001. 4. CONCLUSION AND RECOMMENDATIONS i The study process was based on extensive consultation with the various residents and property owners in the area. Every effort was made to balance competing interests in an effort to ensure that the area will be transformed into the focal point of Courtice in the future. To continue the process it is recommended that staff be authorized to initiate an Official Plan amendment to incorporate the recommendations of the study as appropriate and that a copy of the study be forwarded to the Region of Durham for their consideration. Respectfully submitted, Reviewed by, Bin Newell Franklin Wu, M.C.I.P., R.P.P. Acting Director of Planning and Development Chief Administrative Officer BN*sn 11 June 2001 Attachment No. 1 Map of Study Area 633 Extinded:.Si6d ,Area ' Y Study Ara : . Ektendd Study ; t Strtscape�rnpraitettms" , ":- . t � : H wy..2 Ca'rridar Stuq y Str�otsaape Cen�ra[ Area-Secori ary Plan .`IrtrprVernents ': 1Highways ..-.,.-.. C MCA � = i �° .� 'ITT U a D D C") T 1 m z THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File# Date: Monday, June 18, 2001 Res. # Report#: PD-063-01 File#: ZBA 2000-002 By-law# SPA 2000-001 Subject: REZONING APPLICATION APPLICANT: TSC STORES LIMITED PART LOT 11, BROKEN FRONT CONCESSION,FORMER TOWN OF BOWMANVILLE FILES: ZBA 2000-002 & SPA 2000-001 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-063-01 be received; 2. THAT the rezoning application ZBA 99-036 to amend Zoning By-law 84-63, as submitted by Norlon Builders (London) Limited on behalf of TSC Stores Limited, to permit the development of 2,345 m2 of retail warehouse and a 515 m2 catalogue sales outlet, be APPROVED as shown on Attachment 4 and that the appropriate by-law be passed; I 3. THAT the Region of Durham Planning Department be forwarded a copy of this report; and, 4. THAT all interested parties listed in this report and any delegation be advised of Council's decision. 1. APPLICATION DETAILS 1.1 Applicant: TSC Stores Limited 1.2 Agent: Norlon Builders (London) Limited 1.3 Rezoning: To rezone the subject lands from "Special Purpose Commercial (C5)Zone" to permit a 2,345 m'` one storey retail warehouse. 1.4 Site Area: 4.8 hectares (11.9 acres) 635 REPORT PD-063-01 PAGE 2 2. LOCATION 2.1 The subject lands are located at the southwest corner of Baseline Road and Duke Street in Bowmanville as shown in Attachment 1, which is the former Brookdale Kingsway Nurseries property. The applicant's land holdings totals 4.8 hectares (11.9 acres). The property in legal terms is known as Part Lot 11, Broken Front Concession, in the former Town of Bowmanville. 3. BACKGROUND 3.1 On January 5, 2000, the applicant submitted a rezoning and site plan applications to the 4 Municipality of Clarington. The applicant proposes to erect a one storey 2,345 m2 retail warehouse. There will be approximately 810 m2 of outdoor storage area associated with the retail warehouse located on the west side of the building, which is not accessible to the public. 3.2 The application was revised approximately five months ago to contain a 515 m2 catalogue sales outlet, which is permitted under the current zoning. Therefore, the rezoning application does not deal with the approval of this use. 3.3 TSC Stores Limited is a retail chain based in southwestern Ontario with 17 stores throughout i Ontario. The retail format consists of farm animal and machinery supplies, hardware and tools, limited home improvement supplies, automotive parts, work clothing, and gardening supplies. They erect a large format store with some outdoor storage for larger items in high visibility locations. Their stores primarily serve a rural agricultural markets. 3.4 A statutory Public Meeting was held on February 28, 2000 to allow concerns to be raised. Two area residents presented their concerns at the meeting. A number of general inquiries from area residents are also received. The following represents a list of concerns. • Impact of increase vehicular and truck traffic levels on Baseline Road, Hunt Street, and Duke Street on area residents • Impact of traffic on existing driveways on and near Baseline Road • Location of the proposed building on the property could block residents' southerly views • Impact of lighting from the proposal • Proximity of development to the Bowmanville Creek These issues will be discussed in Section 8.0 of the report. - 635 REPORT PD-063-01 PAGE 3 4. SITE CHARACTERISTICS AND SURROUNDING USES 4.1 The property is the site of the former Brookdale Kingsway Nursery at the southwest corner of Baseline Road and Duke Street. The foundations of the former nursery buildings are still present. Along Duke Street, the site slopes gently south towards Highway 401. The western portion of the property along Baseline Road is generally flat due to previous regrading that was done to accommodate the former C.N. Rail spur to the Goodyear tire plant. The southwest portion of the property slopes fairly rapidly towards the Bowmanville Creek valley. A trail on the property leads down towards the valley. i 4.2 Surrounding Uses: East: Howard Johnson's Hotel and commercial plaza North: Urban residential West: Bowmanville Creek and former C.N. Rail spur South: Highway 401 i 5. OFFICIAL PLAN POLICIES i 5.1 The lands are designated"Living Area"within the Durham Region Official Plan. Highway commercial uses serving the specialized needs on an occasional basis are permitted within these areas. The application conforms to the policies. 5.2 Within Clarington Official Plan, the subject lands are designated"Highway Commercial". The uses permitted are those that serve the specialized and occasional needs of the public with services and facilities which consume large parcels of land, require exposure to traffic, and may require outdoor storage. The application conforms to the policies. 5.3 The valley land portion of the property is designated "Environmental Protection Area". Development will not be permitted within or impact the environmentally protected portions of the site. The property is adjacent to the Bowmanville Creek valley land, which has been identified as a"Cold Water Stream" and"Hazard Land"on the Official Plan's Natural Features and Land Characteristics mapping. Section 4.3.8 of the Official Plan requires that an environmental impact study (EIS) be undertaken where development is located within 50 metres of a stream. The study revealed that the proposal would not have any impacts on the Bowmanville Creek. The results of the study are discussed in Section 8.0 of this report. 637 REPORT PD-063-01 PAGE 4 6. ZONING BY-LAW CONFORMITY 6.1 The subject lands are currently zoned "Special Purpose Commercial (C5) Zone", which does not permit the type of use required by TSC Stores Limited. As a result, a rezoning application was submitted for consideration. The floodplain is zoned"Environmental Protection (EP) Zone", which does not permit the construction of buildings within this portion of the site. 6.2 The proposed catalogue sales outlet is a permitted use within the current zoning. This portion of the development only requires site plan approval. i 7. AGENCY COMMENTS 7.1 The Clarington Fire Department has no objections provided that parking spaces do not encroach into the fire route. i 7.2 The Clarington Public Works Department has no objections provided that the following issues are resolved: • An 8.0 metre road widening along Baseline Road must be dedicated to the Municipality. • The applicant must demonstrate that the storm sewer system can accommodate the proposed development. • A lot grading and drainage plan must demonstrate that adjacent properties are not adversely affected by the development. • A proper commercial access must be constructed from Baseline Road. • The applicant must provide a 2% cash-in-lieu of parkland dedication. It is noted that the above issues will be resolved through the site plan approval process. 7.3 Durham Regional Planning Department offered no objections and the following comments for consideration: • The subject property is designated "Living Area" and"Major Open Space" in the Durham Regional Official Plan. The area to be developed is situated within the "Living Area" designation. Special purpose commercial uses serving specialized needs on an occasional basis may be permitted. • The application has been screened in accordance with the terms of the provincial plan review responsibilities. Stormwater from the subject property may drain to the nearby Bowmanville Creek. A sufficient buffer or proper stormwater management technique should be incorporated to protect the creek from any potential adverse impacts. Further the lands have been assessed as having a high archaeological assessment due to the proximity of the creek. An archaeological assessment may be necessary. • Municipal water and sanitary sewers are available to the site. 638 REPORT PD-063-01 PAGE 5 • Baseline Road entranceway should be designed to meet Regional requirements. Baseline Road is a Type "A" Arterial Road. Improvements may be necessary at the intersections to accommodate the proposed development. A traffic study will be required to address the operation of Baseline Road at the proposed entrance, Hunt Street, Duke Street and the Hwy 401 ramps. It is noted the issues raised have been addressed within the rezoning application and will be implemented through the site plan approval process. 7.4 Durham Regional Public Works Department offered no objections and the following comments for consideration: • The site has water and sanitary servicing available on Baseline Road. The Region, at - full expense to the applicant, shall install all connections to Regional services within the road allowance. • A separate domestic water service in addition to the proposed fire line is required. i • In addition to the existing sanitary easement,the Region will require the Owner to grant additional easements for a future sanitary sewer extension. • The applicant is required to submit to the Region of Durham Works Department,prior to the issuance of a building permit the following: • A completed Regional Connection Application • Six(6) copies of the detailed site servicing plan for approval • The Owner register on title the easements free of all encumbrances to the Region of Durham Similarly, the issues raised have been addressed and will be implemented through the site plan approval process. g 7.5 Central Lake Ontario Conservation in reviewing the relevant information and Environmental Impact Study(EIS) offered the following comments with respect to the rezoning. In consideration of the findings of the EIS, and as the filling can be carried out without negatively impacting the flood plain, they have no objections to the requested rezoning over those portions of the site raised above the flood elevation of 83.05 metres. Additional comments were offered with respect to various site plan matters, which will be addressed through the site plan approval application. Staff would note, the proposed zoning by-law amendment attached to this report reflects the concerns of the Conservation staff. 7.6 The Clarington Public Works—Building Division offered no objections to the proposed zoning. 639 REPORT PD-063-01 PAGE 6 7.7 The Ministry of Transportation has no objections provided that he following information is received for review: • Lot grading and drainage plan and stormwater management report • Site illumination plan • Background traffic studies as requested by Clarington The Ministry wishes to ensure that the development does not negatively impact the Highway 401 right of way. 7.8 Veridian Corporation has no objections provided that: • The applicant accommodates a 5.0 metre by 6.0 metre outdoor transformer pad on the property; and, --- • The applicant satisfy all financial requirements for electrical service construction. 8. COMMENTS I 8.1 Section 4.3.8 within the Clarington Official Plan requires that an Environmental Impact Study (EIS)be undertaken where development is located within 50 metres of a stream. Due to the proximity of the Bowmanville Creek, a study was initiated by the Planning Department to examine the impacts of the proposed development on the surrounding area. i In consultation with the Central Lake Ontario Conservation, the report and recommendations contained therein were review. Staff would concur with the recommendations that the development would not have any negative impacts on the Bowmanville Creek. Several mitigative measures were recommended. • Storm water run-off is to be controlled by extending the curbing proposed within the j parking/driveway locations. • Salting in the lower areas should be minimized. • No negative impact on aquatic or terrestrial life will occur as stormwater is to be cleaned through a stormceptor and discharged into the storm sewer system. • An erosion and sedimentation control plan is to be submitted for approval. These issues will be addressed through the site plan application process. 8.2 Gartner Lee was retained by the owner to prepare a report for decommissioning of the site. I Staff reviewed the report and requested that the valleylands also be decommissioned at the applicant's expense. Gartner Lee prepared an addendum to the original report, which has been reviewed and deemed acceptable. i 640 REPORT PD-063-01 PAGE 7 The site will be decommissioned to the Ministry of Environment site decommissioning guidelines. The developable portion of the property will be decommissioned to a commercial standard. This includes a removal of the existing building foundations and an underground storage tank. The valleylands will be decommissioned to an open space/parkland standard. The applicant's engineer must provide Records of Site Condition for all lands indicting that they meet the Ministry of Environment standards. 8.3 Council approved the relevant By-laws on October 16, 2000 to close and permit conveyance of 1 the unopened Hunt Street road allowance south of Baseline Road. This property forms part of the developable portion of the site and will be transferred to the applicant prior to site plan approval. The applicant will be responsible for decommissioning the property to a commercial standard and providing a Record of Site Condition. i In exchange for the road allowance, the applicant will decommission and transfer the valley land to the Municipality with the appropriate Record of Site Condition. The Municipality will also receive a cash payment of$11,350.00 from the applicant. 8.4 The introduction of the catalogue sales outlet to the site has required that the entrance be realigned with Hunt Street on the north side of Baseline Road. This should also alleviate some traffic concerns raised by existing residents on Baseline Road. The applicant has agreed to purchase a portion of the former C.N. Rail spur, which served the Goodyear plant, for location of the entrance. The related application to sever the lands from the remainder of the spur line and meld them with the site will be a condition of site plan approval. Staff are negotiating to have the remainder of the spur line south of Baseline Road transferred to the Municipality. 8.5 Area residents have raised a number of issues regarding the application. • The development will result in an increased level of vehicular and truck traffic on Baseline Road. This road is classified as a Type"A" arterial in the Clarington Official Plan with an ultimate width between 36 and 50 metres. As the majority of the traffic related to this development would travel along Baseline Road, traffic levels on Hunt Street and Duke Street are not expected to increase substantially. • Residents whose driveways front onto Baseline Road were concerned about the mid-block entrance as well as increased traffic levels. A traffic study was submitted in support of the larger development proposal. With the introduction of the catalogue sales outlet, the Public Works Department 641 REPORT PD-063-01 PAGE 8 required the driveway to be realigned with Hunt Street on the north side of Baseline Road. The applicant has acquired the necessary land to relocate the entrance. The Public Works Department does not have any traffic related concerns. • The building is situated a minimum of 65 metres from the north side of Baseline Road. This s4:;tback significantly reduces the impact of the building mass from the adjacent residential area. A landscaping strip with planting will be required around the perimeter of the property to soften the impact of the development. • The applicant will be requested to submit a lighting plan ensuring that on-site illumination from the proposal does not negatively impact the adjacent residential area as well as Highway 401 operations. • The development is in proximity to the Bowmanville Creek. An I environmental impact study, examining impacts on the creek, has recommended mitigation measures as discussed in Section 8.1 of this report. 8.6 CLOCA has approved the cut and fill application for the development. Additional filling for the revised entrance location within the floodplain has also been approved subject to site plan approval and other standard conditions, one that requires the applicant to enter into a safe harmless agreement with CLOCA. 8.7 The Municipality will be acquiring an easement over the proposed entrance for access purposes into the valley. This would allow maintenance vehicles to use the existing path to access the southeast part of the valley area. The Municipality will be responsible for all legal and survey costs associated with the easement. 9. CONCLUSIONS 9.1 Based on the comments contained in this report, it is respectfully recommended that the by-law provided in Attachment 4 to permit the development of 2,345 m'- of retail warehouse be APPROVED. 9.2 The applicant must receive site plan approval. Issues that will be completed at this time include: • Finalization of all site plan issues, including building elevations and landscaping • Approval of all engineering works and storm water management • Preparation of a lighting study • Completion of the road allowance and valley land transfers • Ensuring that all side decommissioning has been completed • Severance approval on C.N. Rail spur lands to realign the entrance 642 REPORT PD-063-01 PAGE 9 Respectfully submitted, Reviewed by, J Bin Newell Franklin Wu, M.C.I.P., R.P.P. Acting Director of Planning and Development Chief Administrative Officer RH*LT*DJC*sh 12 June 2001 Attachment No. 1 - Key Map Attachment No. 2 - Site Plan Attachment No. 3 -Zoning By-law Amendment I Interested parties to be notified of Council and Committee's decision: I A. E. LePage Investments Limited Wolfgang Ginzel C/o Chairman's Department Norlon Builders (London)Limited Suite 2600 151 York Street 120 Adelaide Street West London, Ontario Toronto, Ontario N6A lA8 M5H 1 W5 Roy Carter Steve Hall TSC Stores Limited 95 King Street East 570 Industrial Road Bowmanville, Ontario London, Ontario L 1 C 1N4 N5V 1V1 Dawn and Joseph Duesbury Roger Ovenden 122 Duke Street 94 Baseline Road Bowmanville, Ontario Bowmanville, Ontario L1C 2W2 L1C IA6 Kerry-Ann Hille John Shewchuk Shawn Szorady Royal LePage Frank Real Estate Limited 79 Hunt Street 234 King Street East Bowmanville, Ontario Bowmanville, Ontario L1C 2X3 L1C 1P5 643 ATTACHMENT 1 SUBJECT SITE LOT 11 LOT 10 ST -EE T .- = z -- 0 V) W Z w 0 B ELIN AS INE WEST Y R AD EAST D w z �- 0 J � W U Z HIGHWAY 401 - 0 F- Z LAKE ROAD 0 W w W Y 0 i BOWMANVILLE ZBA 2000-002 KEY MAP SPA 2000-001 644 ATTACHMENT 2 J1.. 10) p 'T ii # t i t t Jam° b Q � � `� .� �t � ' l Y i # ',r„ ,.,�ti+4 � • $•e 9°° �� a`�i ';�5�,`�I � NL fill � � 4 !I! ••".'� : # ! I s r a6t �FYK� t 33 _ @ e. 1 P P ,►! tlr # Re 11, a �11y§!! •'� ?,1� �,p9# ��a�l ��8�� I�� eey��A �y f' I L T Wu all OLS 1; Oum gn AI off i � .�, \ U: •, ,� I W Dm �� a jo I ✓ I IL 11'1 310 , b A4 •,h � i,1141i I I I , :. •� � () CL Y/I i i .' pp3 mot' y \�• �,Y ' �� i f-- I his m xuado I 'al-, 1IAf4wF4nmoal a I I � 645 M�IN M.mmafi J ATTACHMENT THE CORPORATION OF THE MUNICIPALITY OF CLARiNGTON BY-LAW NUMBER 2001-_ being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the I Corporation of the former Town of Newcastle, WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84- I 63,as amended,of the Corporation of the former Town of Newcastle in accordance with application ZBA 2000-002 to pernut the development of 2,8!,(')m'retail commercial floor space. I NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: I 1. Section 20.4 "SPECIAL EXCEPTIONS – SPECIAL PURPOSE COMMERCIAL (C5) ZONE" is hereby amended by introducing a new Subsection 20.4.13 as follows: k "20.4.13 SPECIAL PURPOSE COMMERCIAL EXCEPTION(CS-13)ZONE Notwithstanding Sections 2,3.15,3.20,20.1,and 20.2,those lands zoned(C5-13)as shown on the schedules to this By-law shall be subject to the following zone regulations: a) Definitions i) Landscaping Strip Shall mean an area of land used for any one or more of the planting of trees,shrubs,flowers, f grass or other horticultural elements,such as decorative stonework,fencing,or screening. ii) Sidewalk Shall mean an area for exclusive pedestrian use constructed of concrete located between the building and street line. iii) Farm Equipment and Supply Store j Shall mean a store which provides farm equipment and farm supplies,the sale of a limited variety of home improvement supplies,personal and household items such as clothing,small household appliances,hardware,house wares,dry goods. b) PERMITTED NON RESIDENTIAL USES t In addition to the uses permitted in Section 20,1,the subject lands may also be used for farm equipment and supply store. C) REGULATIONS FOR NON RESIDENTIAL USES i) Total Floor Area Leaseable(minimum) 2000 square metres Parking Area Size 5,2 metres in length by 2.75 metres in width provided that such a space is perpendicular to a landscaping strip or a sidewalk iii) Setback to EP Zone 0 metres 2. Schedule"3"to By-law.84-63,as amended,is hereby further amended by changing the zone designation from: "Special Purpose Commercial(C5)Zone"to"Special Purpose Commercial Exception(C5-13)Zone"as shown on the attached Schedule"A"hereto. 3. Schedule"A"attached hereto shall form part of this By-law. 4. This By-law shall come into effect on the date of the passing hereof,subject to the provisions of Section 34 of the Planning Act,R.S.O. 1999. BY-LAW read a first time this day of 2001. BY-LAW read a second time this day of 2001. BY-LAW read a third time and finally passed this day of 2001, JOHN MUTTON, MAYOR 646 — PATTI L.BARR.IE.MIINiC..TPAI rI PDTe This is Schedule "A" to By-law 2001- passed this day of , 2001 A.D. N18.35'10"W 7.00 B4SRINE ROAD HEST N71'50'20"E 16.00----- — N71'48'40"E 112.66 -- (a 2 •x��,v.al � i, N18'35'10"W 7.00 ,gyp +f b�,r t•iv Z to 0 N72'21'30"E 72.24 �ga� 111017'WA v 401 ® ZONING CHANGE FROM "C5" TO " C5-13'1 1:�'•-�;: ZONING TO REMAIN " EP" John Mutton, Mayor Patti L. Barrie, Municipal Clerk LOT 11 LOT 10 ® SUBJECT SITE ® ��11LLL1111 0 ® O V) IL U to 0 B ELI (0) AS INE WESTt Y R AD EAST 1 o Z w 1 0 N U Z HIGHWAY 401 H N LAKE ROAD O� LL w Y BOWMANVILLE �� I m 647 DN:P064-Ot THE CORPORATION OF THE MUNICIPALITY OF CLRLINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, June 18, 2001 Res. # Report#: PD-064-01 FILE#: ZBA 01-015 By-law# (X-Ref: SPA 01-025) Subject: REZONING APPLICATION APPLICANT: MARY AND MILTON ARNOLD PART LOT 27, B.F. CONCESSION, FORMER TWP. OF DARLINGTON FILES: ZBA 2001-015 AND SPA 2001-025 Recommendations: I It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-064-01 be received; 2. THAT the request for the removal of "Holding (H)" symbol with respect to site plan application ZBA 01-015 be APPROVED; 3. THAT a copy of this report and Council's decision be forwarded to the Region of Durham Planning Department; 4. THAT all interested parties listed in this report and any delegation be advised of Council's decision. 1. APPLICATION DETAILS 1.1 Applicant: Manheim Auto Auction Ltd. 1.2 Owner: Mary and Milton Arnold 1.3 Agent: Borden Ladner Gervais 1.4 Rezoning: Removal "Holding (H)" symbol from "Holding-General Industrial ((H)M2)" to "General Industrial (M2)". 1.5 Location: Part Lot 27, Broken Front Concession, former Township of Darlington 1.6 Area: 5.894 ha(14.56 acre) 648 REPORT NO.: PD-064-01 PAGE 2 2. BACKGROUND 2.1 Staff received a request from Borden Ladner Gervais, on behalf of Manheim's Auto Auction Ltd. for the removal of"Holding (H)" symbol from the lands associated with site plan application SPA 01-025 and consent application (LD O1-133). Attachment 1 shows the location of the land area for which the holding symbol will be removed. 3. STAFF COMMENTS 3.1 Manheim Auto Auction Ltd. has applied to sever a 5.894 ha parcel of land, owned by Mary and Milton Arnold and meld it with their existing lands. In addition, they have t i made application for site plan approval to permit the majority of the severed lands to be used for additional parking area for the auto auction operation. The proposed site plan has been circulated to a limited number of agencies for comment. 3.2 The 5.894 ha parcel to be severed are zoned "Holding-General Industrial ((H)M2)" whit#° the lands currently being used by the auto auction are zoned existing General Industnai (M2). The provisions of the Zoning By-law allow for the removal of "Holding (H)" symbol, by By-law, upon Council being satisfied that the uses to be permitted will be adequately serviced, have appropriate access, and will be used for the purposes intended in the By-law. 3.3 It is noted that pursuant to Section 36 of the Planning Act, a by-law amendment to remove the "Holding (H)" symbol is not subject to the normal appeal period afforded to a standard rezoning application, and accordingly shall be deemed final and binding should Council grant approval of same. 4. RECOMMENDATIONS 4.1 In consideration of the comments noted above, it is recommended that the attached Zoning by-law (Attachment 2) be approved for the removal of the "Holding (H)" symbol. 649 REPORT NO.: PD-064-01 PAGE 3 Respectfully submitted, Reviewed by, Bin Newell, M.C.I.P., R.P.P. & Development Franklin Wu, M.C.I.P., R.P.P. Acting Director of Planning p Chief Administrative Officer. CP*LT*BN*df 8 June 2001 Attachment 1 - Key Map Attachment 2 - Proposed Zoning By-law Interested parties to be notified of Council and Committee's decision: Jack Dougan Borden Ladner Gervais 40 King Street West Suite 4400 TORONTO, Ontario M5H 3Y4 Mary and Milton Arnold c/o Margaret Bykiv 112 Powell Road WHITBY, Ontario L1N 2H3 i 60 ATTACHM ENT 1 ® SUBJECT SITE OTHER LANDS OWNED BY APPLICANT LOT 28 LOT 27 LOT 26 Li U BASES INEi ROAD COJIR oUR HIGHWAY SO 40� :.: :::«:::�: «::� RVIG ____ .... ....: ....::.. . ..::.::::.:: RO ti r <iii{: i i......iii i�i.:{iv:•i?iii i V) W o i w cq x U f LL- � Z W Y 0 m N COURTICE ZBA 2001 -015 KEY MAP SPA 2001 -025 651 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ATTACHMENT BY-LAW NUMBER 2001- being a by-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality deems it advisable to amend By- law 84-63,as amended,of the Corporation of the former Town of Newcastle in accordance with application ZBA 2001-015 to permit the expansion of the auto auction facility; i NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule"1"to By-law 84-63,as amended,is hereby further amended by changing the I zone designation from: "Holding-General Industrial((H)M2)Zone"to"General Industrial(M2)Zone"as shown on Schedule"A"attached hereto. 2. Schedule"A"attached hereto shall form part of the By-law. 3. This By-law shall come into effect on the date of passing hereof,subject to the provisions of Sections 34 and 36 of the Planning Act,R.S.O. 1990. � r BY-LAW read a first time this day of 2001 BY-LAW read a second time this day of 2001 BY-LAW read a third time and finally passed this day of 2001 John Mutton,Mayor Patti L.Barrie,Municipal Clerk 652 This is Schedule "A" to By-law 200'1 - 1 passed this day of - 2001 A.D. SOUTH R034,0 N58•50'50»w N79•56'00„w 22.94 306,99 LOT 27 BROKEN FRONT 00 MN CONCESSION 00 0 N O N z N72'34'10"E I � Q 6.10 Z O N72'33'45"E 319.5 7 - 6 N � U7 00 M Part 1 & 2, 40R-20362 4 M 00 O z .- z I N72'33'45"E 319.57 f ZONING CHANGE FROM 11 (H)M2" TO " M2" 0 50 100m John Mutton, Mayor 100m80 60%40 20%0 Patti L. Barrie, Municipal Clerk ® SUBJECT SITE OTHER LANDS OWNED BY APPLICANT LOT 28 LOT 27 LOT 26 LJL.J I BASEI.INEI ROAD 1� L L q l .1L OVR � 'IT HIGHWAY 401 ��k•1y SO I Z I SE cc R O 0 o U o Z 0 z V O Cly a 0 w 0 X m \ I II DARLINGTON 653 i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File# Date: Monday, June 18, 2001 Res. # Report#: PD-065-01 File#: PLN 25.1.23 to 25.1.38 By-law# Subject: PROPOSED STREET NAME CHANGES: THE NEW 9-1-1 EMERGENCY TELEPHONE SYSTEM FILE: PLN 25.1.23 TO 25.1.38 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-065-01 be received; 2. THAT Staff be authorized to hold Public Information Sessions as outlined in Section 2.4 of this Report; 3. THAT Staff be authorized to take appropriate actions under Section 210 of the Municipal Act, to advertise and hold Public Meetings for proposed street name changes that emerge as "preferred"through the Public Inforamtion Sessions; 4. THAT the landowners fronting onto the affected streets be provided notice through direct mail circulation; and 5. THAT the Region of Durham Planning Department be advised of Council's decision. 1. BACKGROUND 1.1 In 1994, the Bell Canada 9-1-1 Focus Team reviewed what is required to upgrade Durham Region's 9-1-1 system from the current system of Enhanced 9-1-1 to the new Ontario standard of 9-1-1 Public Emergency Reporting Service or 9-1-1 PERS. Duplicate street names within a municipality was one problem for completing the upgrade. The PERS system requires unique addresses for each property within each municipality. Duplicate street names are in other regional government areas and appear to be a consequence of amalgamation at ,,he time of establishment of regional government. 654 i REPORT PD-065-01 PAGE 2 1.2 In 1995 and 1996, the Ontario Advisory Committee and Bell Canada 9-1-1 Focus Group formed a task force to look at the issue of municipalities who wanted to upgrade their current 9-1-1 system to 9-1-1 PERS while not eliminating the duplicate addressing. The task force did a trial in Haldimand-Norfolk in an effort to find a solution to the duplicate street names problem. Mapping was done down to the town, village or hamlet boundaries instead of mapping only to the true municipal boundaries as defined in the Ontario Municipal Directory. The following results were noted: i a. Bell Canada would require 53% more time to capture the address information at the lower municipal level and in more densely populated areas, up to 93% more time; b. The 9-1-1 access charge of$0.32/month to telephone subscribers would not cover f^ the additional cost; and c. The "rollout"to the unserved portions of Ontario would be severely delayed. 1.3 The introduction of competition for the provision of local service means telephone subscribers will be able to transfer their current telephone numbers from Bell Canada to other local exchange carriers throughout Ontario based on the rollout of Local Number Portability. As this portability becomes available, emergency agencies will not be able to rely upon what telephone exchange the telephone number has originated from to dispatch emergency vehicles and therefore, the caller's address will become even more important to the successful delivery of 9-1-1 calls and in some cases, the saving of human life. 1.4 Bell Canada has commented that beyond requirements for 9-1-1 PERS, Provincial Inquest Recommendations in recent years have recommended that duplicate street names as well as similar sounding street names within one jurisdiction can be a problem for emergency vehicle dispatching. 1.5 Durham Regional Police and Bell Canada have been working to move Durham Region to the full 9-1-1 PERS platform, but until the duplications are eliminated, this cannot happen. At the request of Durham Regional Police, Bell Canada re-examined the factors that necessitated continuation of mapping municipalities with unique, non duplicated addressing and it has been determined that staffing levels and 9-1-1 system design preclude any change in the Bell Canada process. Therefore, it is necessary to eliminate duplicate 655 i i I REPORT PD-065-01 PAGE 3 i street names or number ranges within a municipality before 9-1-1 PERS can be implemented. This places a great burden on amalgamated municipalities such as the Municipality of Clarington and the new City of Toronto. It is Staffs understanding that no exceptions from the new 9-1-1 PERS emergency phone system have been made. Withdrawing from the new 9-1-1 PERS emergency phone system is not an option with Clarington's growing i population. The risk to the health of residents would be too great. i I _ 1.6 The new system is scheduled to start up at the end of this year and so decisive choices must be made soon. Staff recommends consulting residents as soon as possible regarding the choices for renaming of the duplicate streets with some suggested choices listed in I Attachment 1 to this report. 1.7 On April 23, 2001, Mr. Ian Wilson, the Durham Regional Police Service Communications Supervisor and Representative for 9-1-1 Mapping, appeared before Council as a delegation to General Purpose and Administration Committee. He gave a presentation on the new 911 PERS emergency telephone system and its need for the elimination of duplication among street names. Council subsequently approved a recommendation that states: "THAT the delegation of Ian Wilson be referred to the Planning Department to report in an expedient manner." I i 2. PROPOSED PROCESS 2.1 Selecting Streets to be Renamed Street name change is a traumatic experience for those affected and so it is suggested that where there is name duplication the street with the largest number of properties affected be permitted to retain its name. Staff does recognize that usually Bowmanville, Courtice and rural streets will be left untouched and that Newcastle Village, Orono and the hamlets' streets will bear the brunt of these changes. However, from a Clarington-wide perspective, this approach will lower as much as possible the number of businesses and homes affected. 656 REPORT PD-065-01 PAGE 4 2.2 Approaches Not Recommended Staff has considered a number of possibilities for eliminating duplication of property street addresses. Two approaches which are not recommended are as follows. i) Different Street Address Number Ranges The concept of assigning different street address number ranges to streets with the same name has problems. Changes to numbers only, means that the different number ranges have to be very distinct, only"multiples of 1,000"ranges are acceptable. Clarington has two (2) street numbering grids (Darlington and Clarke)with the concessions demarcated k- by "multiples of 1,000" that cover the whole municipality. There are two (2) problems with this approach. The duplicated streets cannot be in the same concession. In Clarington, there are three (3) duplicated streets that are in the same concession. In addition to the cost of changing addresses for the personal/business contacts, there would be a cost for new street numbers to be mounted on the homes. All of this makes the different street address number ranges concept very problematic. I _ Locality Prefix The concept of using a"locality prefix"is not recommended since this small change might allow some people to think their street name has not really changed after all and they would not make the necessary adjustments or correctly identify the street quickly in an emergency. Visitors to Clarington would not understand the special significance of the locality prefix and would likely omit it altogether when phoning in an emergency. As well, "Bowmanville-Centre Street", "Hampton-Temperance Street" are just two examples of how unwieldy Clarington's new street names could get. 2.3 Proposed Approach Using New Street Names i New and very different street names, although sounding "out-of-place" at first, would not be confused with the former street names. Appropriate names would be from the Clarington Available Street Names List and so they would all be "Regionally pre-approved" and they could effect a quick change. Possible names are identified in Attachment 1. Three (3) alternatives for selecting names are identified below: 657 i REPORT PD-065-01 PAGE 5 i) Names that are Variations of Duplicate Names Staff has tried to retain the connotation of some of the duplicate names. These possible street names are at the Region for"pre-approval". Staff suggests that these names be considered as a possibility for eliminating duplication. ii) War Dead and Veterans' Names It is the "Year of the Volunteer" and our new street naming policy makes the use of war dead names a first priority and the use of veterans' names a second priority. All war dead and veterans' names are from the Clarington Available Street Names List and are classified as to the general locality of the individual within Clarington. Staff has matched these localities with the localities of the duplicate streets where possible. Staff suggests that war dead and veterans' names be considered as a possibility for eliminating duplication. iii) Names with Historical Connotations for Specific Localities Within the Clarington Available Street Names List there are a few names which have been in the above list for many years and presumably, have historical connotations. The Curator of the Bowmanville Museum and the Curator of the Clarke Museum & Archives have supplied historical names for hamlets in Darlington and Clarke, respectively, and these possible street names are at the Region for"pre-approval". A change in street names does mean that street address numbers could remain the same. 2.4 Public Information Sessions Staff will hold Public Information Sessions to give residents the opportunity to express their opinions on the street name changes. Mr. Ian Wilson and Bell Canada representatives would attend if given sufficient notice. Out of these sessions staff would hope that residents would understand the necessity of the change and help in selecting a preferred street name. i Staff proposes to hold six (6) Public Information Sessions (Council to be advised of details when confirmed) as follows: • Hampton • Haydon/Enniskillen • Kendal • Newcastle Village • Newtonville • Orono - 658 REPORT PD-065-01 PAGE 6 2.5 Highway 2/King Street The elimination of duplication along all of Highway 2/King Street throughout Clarington is particularly difficult given the concentration of business on this thoroughfare Staff intends to bring forward a proposal in the fall of this year dealing with this situation. 3. CONCLUSIONS 3.1 Pending Committee and Council's approval of the recommendation contained within this report, Staff will proceed with the Public Information Sessions in the summer and fall of this year. Respectfully submitted, Reviewed by, i Bin Newell � Franklin Wu, M.C.I.P., R.P.P. Acting Director of Planning and Development Chief Administrative Officer BR*LT*BN*sh 11 June 2001 I Attachment - Proposed Street Name Changes Interested parties to be notified of Council and Committee's decision: I Mr. Ian Wilson Communications Supervisor 9-1-1 Mapping Durham Regional Police Headquarters 77 Centre Street North Oshawa, Ontario L1G 4B7 659 911 Street Name Project Street #Of Possible Street Names Properties Similar Names VeteranMar Dead Names Historic Names 1,Burketon Pine Street 2 Pineneedle, Pinecone Gerry Henry,Breck, Ribey,Arthur Wilson, Goode Wallace Marlow,Pedlar,McCutcheon, Rahm William McCullough, Charles Dean Jardine, Ferris Enniskillen Centre Street 3 Centretown, Sylvester,Moorey, Senay Hampton Quinpool Division St. 18 Spryfield Elgin Street 6 Lord Elgin, Washburn,John Simpson* King Street 46 King George Henry Elliott, William Lee Mill Street 35 Millstream, Cephas Johns,Kerslake Simpson Avenue 15 lJohn Sim son# Millville, Elliott's Mill Temperance St. 21 Katerson,Ruse, Waldron ,Haydon Church Street 6 Churchbell, Slemon* Charlesville, Charles Bates Mill Street 2 Millway John Rowse, Robert Reid Nelson Street 2 Lord Nelson Loveridge Kendal Church Street 8 Churchyard Stanton,Blue King Street 2 King William Mill Street 31 Millrace Queen Street 1 Queen Alexandra eskard Church Street 2 Churchspire Robbins Newcastle Village Church Street 60 Churchsteeple Alldread`*,Brereton* Aldridge,Amos,Asa,Barfett,Beman,Bond Head,Builder, Cassleman,Cozens, Park Street 5 Belsey**, McDonald** Crosson,Decker, Eilbeck,Every,Fobes,Glendenning, Haycroft,Hopwood, Queen Street 0 Queen Victoria Gomme**,Noden'* Innkeeper,Karr,Kimbal,Lawless,Mangin,Mayhew,McKean,Millwright#, Northrop,Palen,Penchard,Perrin,Pool,Quintin,Ratcliff,Rolls,Servant, Spinster,Stickle,Storekeeper,Strange,Templeton, Uglows,Wagonmaker, Newtonville Wagstaff,Younghusband Church Street 11 Gunn*,Swerdsiger* Mill Street 4 Millwheel, Millwri ht# Swarbrick*,Wooton* Orono Centre Street 27 Barraball**,Goldspink** Church Street 1 66 Bowen—,Widdell** Division St. 20 Clough**,Annaret* Mill Lane 9 Milldam Ralph**,Bales* Mill Street 59 Millhand Bruton—,Couch* Park Street 14 Cain**,Dummitt* Victoria St. 2 Charman**,Gamey* C� LEGEND: War Dead `x Veteran R Similar Name and also an Historic Name Italics Seeking Regional Approval Z THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON i REPORT i Meeting: General Purpose and Administration Committee File# Date: Monday, June 18, 2001 Res. # Report#: PD-066-01 File#: By-law# I Subject: 2000 RESIDENTIAL DEVELOPMENT ACTIVITY REPORT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-066-01 be received for information. 1. INTRODUCTION 1.1 The purpose of this report is to provide Council with an overview of residential development activity within Clarington as of January Is`, 2001. This information will r assist Council in considering various issues 'before the municipality. I 1.2 Analysis of Clarington's building permit activity, approved applications for development, and applications in the review process shows that housing on smaller lot frontages has become the preferred form of development. Since 1995 the construction of single detached units has exceeded that of semi-detached/linked units. Although the percentage of single detached units has been increasing, new categories of small lot single detached dwellings have been created. 2. HISTORICAL REVIEW 2.1 Between 1991 and 2000 an average of 696 residential building permits have been issued annually. This has varied between a high of 897 in 1994 and a low of 448 in 1995. 661 REPORT PD-066-01 PAGE 2 ! Building permits have remained remarkably steady during the changes in the economy over the past ten years. i i Figure 1 ANNUAL BUILDING PERMITS 1991 -2000 1000 800 i i r- 4) 800 a i c y m 400 p 200 0 I- Years 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 1 I Source: Municipality of Clarington Building Division I I 2.2 The number of permits issued for each type of housing per year is identified in Table 1 below. Table 1 BUILDING PERMITS BY HOUSING TYPE, 1991 - 2000 Singles Semis Townhouses Apartments Total 2000 340 319 18 2 679 1999 320 223 93 4 640 1998 328 144 154 121* 747 1997 409 275 63 56 803 1996 309 150 140 2 601 1995 184 137 125 2 448 1994 305 351 236 5 897 1993 210 282 80 0 572 1992 302 254 211 26 793 1991 294 305 179 0 778 Total 3001 2440 1299 218 6958 Source: Municipality of Clarington Building Division includes 115 Assisted Seniors units at Courtice Health Centre 662 REPORT PD-066-01 PAGE 3 Table 1 shows that the buildings permits issued for single detached units have marginally outnumbered semi-detached/linked units every year for the past six years. Within that time frame there were 1782 permits issued for singles and 1248 permits for semi-detached/links. I In reviewing statistics on housing in Clarington it is important to note that the Municipality's Zoning By-law defines a semi-detached dwelling unit as housing which is either joined by a common wall above grade, or connected below grade by a link between two foundations. If joined at the foundation only, they are referred to as link units. Links are preferred by purchasers above semis as there is no common wall. These units are perceived as singles as they are physically separate buildings on their own 9 metre lots. Virtually all semi-detached lots have been built as link units in the past decade. Figure 2 below shows that single detached units accounted for the greatest percentage (43.1%)of the total housing construction in the past ten years in Clarington. Semi-detached or link units follow in second place with 35.1%. Townhouses comprised 18.7% of new units and the balance of units are apartments with 3.1%. Figure 2 i BUILDING PERMITS ISSUED BY HOUSING TYPE 1991-2000 I Townhouse Apartments 18.70% 3.10% Semi/Links 35.10% Singles 43.10% I I Source: Municipality of Clarington Building Division Many municipalities have been providing for small lot singles on 9, 10 and 10.5 metre lots. In Clarington several developments have been approved with small lot single units with frontages of 10 metres and 9.5 metres. Therefore, the distinction between single detached 663 REPORT PD-066-01 PAGE 4 and semi-detached is becoming increasingly blurred. Future reports will examine housing type by frontage category. i i 2.3 From 1991 to 2000 a total of 33, 858 new residential units were constructed within Durham Region. Of this amount 6,958 units or 20.6% were built in Clarington. Table 2 depicts that over the course of ten years Clarington's percentage of new units within the Region ranged from a high of 28.3 % in 1992 to a low of 15.1% in 2000. For the last two years Clarington's share of the Durham housing market was substantially lower compared to the previous 8 years. i t Table 2 PERCENTAGE OF NEW RESIDENTIAL UNITS WITHIN DURHAM REGION 1991 -2000 YEAR 1991 1992 1993 1994 1995 1996 1997 1998 1999 2006 DURHAM 4057 2803 2575 3918 1779 3372 3734 3043 4082 4495 CLARINGTON 778 793 572 897 448 601 803 747 640 679 PERCENTAGE 19.2% 28.3% 22.2% 22.9% 25.2% 17.8% 21.5% 24.5% 15.7% 15.11 It would appear that Clarington is not receiving the full benefit of the stronger housing market for several reasons: • The new developments in north Oshawa and Brooklin are intercepting some growth I • The servicing problems with the limited Zone 2 water capacity has delayed development in north Bowmanville • jThe financial problems with the Robinson Ridge development in Courtice has delayed the extension of services to the south-west portion of the Courtice Urban Area. With the construction of the Zone 2 reservoir in Bowmanville, the anticipated resolution of I the problems with the Robinson Ridge development and the continuing low mortgage rates, it is anticipated that a continuing strong housing market would lead to increased housing production in Clarington. I 664 REPORT PD-066-01 PAGE 5 3. APPROVED URBAN DEVELOPMENT APPLICATIONS There are currently 47 approved applications for residential development within the three urban areas of Clarington. The approved applications include draft approved plans of subdivision, Council approved plans of subdivision, and approved site plan applications. Figure 3 depicts the number of approved housing units by type for each urban area. Bowmanville has the most dwellings units approved for development with a total of 4321 units. Bowmanville also has the greatest number of units for each dwelling unit category. Figure 3 APPROVED HOUSING UNITS BY TYPE AND URBAN AREA 1800 I 1600 I I 1400 1200 i ❑Apartments 1000 i pTownhouses 800 a ; s Links sUO + --- ■Singles I ;ry , 400 200 I 305. Courtice Bowmanville Newcastle (1679) (4321) (1291) Source: Municipality of clarington Planning Department —— F- The three urban areas have a total of 7291 approved dwelling units. Singles have the highest percentage with 37.1% (2702 units). Semi-detached/linked units follow with t 32.5% or 2371 units. Townhouses account for 20.4% with 1486 units, and apartments make up the balance with 10% or,732 units. The high proportion of links, townhouses and apartment units in Newcastle Village is related to the Port of Newcastle development. 665 REPORT PD-066-01 PAGE 6 Figure 4 TOTAL APPROVED URBAN AREA HOUSING UNITS Singles . 37.1% Townhouses uap 20.4% Apartments 10.0% Semi/link 32.5% I Source: Municipality of Clarington Planning Department An analysis of subdivision status for 1998 (Report PD-35-99)noted that semi-detached link units had the highest percentage of new dwelling nits g with 34.4 % of the 7223 approved units. Three years later this amount has dropped to 32.5%. The number of singles, however, has risen from 2458 units (34.1%) in 1998 to 2701 units (37.1%) in ' 2001. Part of this increase can be attributed to the new zone categories for smaller lot singles. 4. Applications Received Twenty-four applications for residential development are being processed for the urban areas. In total, 4346 units are proposed. Figure 5 depicts unit types applied for by urban I area. Courtice and Bowmanville have the greatest number of proposed singles, with amounts of 539 and 538 respectively. Newcastle Village has the highest number of links, with a total of 482 units, compared to 351 for Courtice and 266 for Bowmanville. As to proposed townhouse units, Bowmanville contains the greatest amount with 442 units. Courtice, and Newcastle Village have 315 and 167 respectively. A total of 382 I apartments are proposed for Courtice. Bowmanville is a close second with 335 and Newcastle Village follows last with a low of 88. 666 i REPORT PD-066-01 PAGE 7 Figure 5 APPLICATIONS RECEIVED BY URBAN AREA I 600 5 538 500 441 i 400 44 `r 335 300 200 f 100 1 '! p Courtice(1587) Bowmanville(1581) Newcastle Village(1178) ❑Apartments ;17 ownhouses ■Links ■Singles L Source: Municipality of Clarington Planning Department Of the 4346 proposed units, 34.9% are singles, 25.3% are semis, 21.3% are townhouses and 18.5% are apartments. This is a fairly equitable split of new housing units. At the fend of 1998 the percentage breakdown was 57.8% for singles, 27% for semis, 12.8% for townhouses and 2.6% for apartments. The increased proportion of townhouse and apartment units provides for a better mix of housing. Figure 6 i APPLICATIONS RECEIVED BY UNIT TYPE i i Apartments 18.5% Singles 34.9% Townhouses 21.3% Links 25.3% i Source: Municipality of Clarington Planning Department 667 REPORT PD-066-01 PAGE 8 5. Housing Supply The Municipality's housing supply was calculated using the average number of building permits issued per year by housing type over the past ten years. Between 1991 and 2000 an average of 300 building permits were issued for single detached units, 244 for semi- detached/links, 130 for townhouses and 22 for apartment units. Based on these averages, Clarington has a 9 year supply of singles, a 9.7 year supply of links, a 11.4 year supply of townhouses and a 33.3 year supply of apartments. 6. Conclusion It would appear that Clarington has a good supply of approved housing units. Over a nine year supply is available which allows for development in a variety of areas. However, the housing market in Clarington is concentrated in the middle of the housing market. There are few larger lot singles being built and a very limited supply of multiple dwelling units for rental or condominium occupancy I Respectfully submitted, Reviewed by, I i D i ome, I.P. R.P.P. Franklin Wu, M.C.I.P., R.P.P. , Direct of Planning and Development Chief Administrative Officer } IL*BN*DJC*sh 06 June 2001 � I I I i 668 DN: P067-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File# Date: Monday, June 18, 2001 Res. # Report#: PD-067-01 File#: By-law# i Subject: REZONING APPLICATION APPLICANT: 1249981 ONTARIO LIMITED, D.G. BIDDLE & ASSOCIATES PART LOT 30, CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON FILE: ZBA 99-013 & 18T 99007 ( Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-067-01 be received; 2. THAT the Environmental Impact Report Submitted by Gartner Lee Limited and dated June 5, 2000 (Attachment 1) be received; 3. THAT the Peer Review prepared by Beak International and dated November 2000 (Attachment 2) be received; 4. THAT no further public meetings on this application be held as the proposed changes to the application for plan of subdivision and Zoning By-law Amendment are deemed to be minor in nature; 5. THAT the draft plan of subdivision application 18T-99007 filed by D. G. Biddle and Associates on behalf of 1249981 Ontario Limited be recommended for approval to Durham Region Planning Department subject to the conditions contained in Attachment 5 to this report; i 6. THAT the rezoning application ZBA 99-013 submitted by D. G Biddle and Associates on behalf of 1249981 Ontario Limited be APPROVED and that the amending by-law attached hereto be forwarded to Council for adoption; 7. THAT a by-law to remove the (H) Holding Symbol be forwarded to Council for approval at such time as the conditions of draft approval have been satisfied; and 8. THAT all interested parties listed in this report and any delegations be advised of Council's decision. 669 REPORT PD-067-01 PAGE 2 1. APPLICATION DETAILS 1.1 Applicant: D.G. Biddle and Associates 1.2 Agent: 1249881 Ontario Limited I 13 Rezoning: From "Agricultural (A)" and `Environmental Protection (EP)"to i "Holding Urban Residential Type Two [(H)R2]", "Holding Urban Residential Type Two Exception [(H)R2-31]", "Holding Urban Residential Type One [(H)Rl]" and`Environmental Protection (EP)"to permit the development of 15 residential units, 0.159 ha of park and 0.287 ha of open space. 1.4 Area: 1.847 hectares I 2. LOCATION The subject lands are located in Part Lot 30, Concession 3, former Township of Darlington. The lands are located immediately east of the Courtice Fire Station, north of George Reynolds Drive. 3. EXISTING AND SURROUNDING USES: Existing Uses: The land is currently vacant. 1 Surrounding Uses: East: Vacant wooded and wetland area(part of Black/Farewell Creek Wetland Complex) West: Courtice Fire Station South: Existing Residential on George Reynolds Drive North: Vacant wooded and wetland area (part of Black/Farewell Creek Wetland Complex) �I 670 REPORT PD-067-01 PAGE 3 4. BACKGROUND 4.1 On March 23, 1999, the Municipality of Clarington Planning and Development Department, received an application to amend the Municipality's Zoning By-law (ZBA 99-013). A request for comments on the associated plan of subdivision(18T-99007) was received from the Region of Durham Planning Department on March 20, 1999. This original application proposed 20 single detached residential lots, a 0.247 ha park block and 0.38 ha of open space (Attachment 3). 4.2 In response to an Environmental Impact Study conducted by Gartner Lee Limited, these applications were revised by the applicant and returned to the Planning Department on March 1, 2001. The revised plan reduces the number of residential lots by 5, and the NEI. amount of open space and park area increased by 0.359 hectares (Attachment 4). It is this revised application that is being considered at this time. 5. OFFICIAL PLAN POLICIES 5.1 Within the Durham Region Official Plan the subject lands are designated Living Area with an indication of the Environmental Sensitivity on the site. The predominant use of �- land within the Living Area designation is for housing. Development within or adjacent to, Environmentally Sensitive Areas, requires an environmental impact study to be j undertaken. 5.2 Within the Clarington Official Plan the subject lands are located within the Glenview Neighbourhood of the Courtice Urban Area and are designated Urban Residential and Environmental Protection Area. The predominant use of land within the Urban Residential designation is for housing. The Environmental Protection Areas identify features of the Municipality's natural environment. Specifically, Map C-Natural Features and Land Characteristics identifies the subject lands as being traversed by a cold water stream, containing portions of a tableland woodlot and as being within the Lake Iroquois Beach. The policies of Section 4 of the Official Plan require an environmental impact j study (EIS) to be undertaken where development is within or adjacent to any of the above 671 i REPORT PD-067-01 PAGE 4 features. An EIS has been completed in accordance with the Official Plan and Section 9.2.1 summarizes the findings of the EIS. 5.3 Section 9.5 of the Official Plan requires the preparation of a Neighbourhood Design Plan prior to consideration of a proposed plan of subdivision. On June 21, 1999 Council adopted the Glenview Neighbourhood Design Plan. i 6. ZONING BY-LAW PROVISIONS 6.1 The subject lands are zoned in part"Agricultural (A)" and "Environmental Protection (EP)". The`Environmental Protection" zone is located within the north west corner of the subject lands, where a tributary of the Farewell Creek traverses the property. The remainder of the site is zoned"Agricultural'. An amendment to the zoning by-law is required to permit the proposed development. I i 7. PUBLIC MEETING AND SUBMISSIONS 7.1 A public meeting in accordance with the requirements of the Planning Act was held on June 21, 1999. Public Notice of this meeting was given by mail to each landowner and tenant within 120 metres of the subject lands and a public notice sign was installed on the lands. r_ 7.2 The application was revised in March 2001, and in staff s opinion, another public meeting in accordance with the Planning Act was not required as the revision reduces the number of residential lots and developed area. I 7.3 A Public Information Session was held on June 7`h, 2001 at Courtice North Public School. Notice for this information session was provided to all interested parties and all landowners and tenants located within 120 metres of the subject lands. This Public Information Session was well attended. Generally residents were satisfied with the plan of subdivision and were pleased that the provincially significant wetland is being protected by a 15 in buffer. Residents did question when the park would be developed. i 672 �I REPORT PD-067-01 PAGE 5 8. AGENCY COMMENTS 8.1 The revised plan was circulated to various interested agencies for their comments. The Municipality of Clarington Fire Department and Building Division had no objections to the application. Hydro One Networks Inc. also had no objection to the application. 8.2 The Public Works Department offered the following comments: • All utilities located within the streets of this development must be installed underground for all primary and secondary services. • The applicants engineer must prepare a Grading and Drainage Plan that details the configuration of the on-site storm sewer system(minor system) and the conveyance of the overland flow(major system) from the site. • The applicant must enter into a subdivision agreement with the Municipality which includes all requirements of the Public Works Department regarding p g dmg the engineering and construction of all internal and external works and services related to this proposal. i • All works and services must be designed and constructed in accordance with the I Municipality of Clarington Design Criteria and Standard Drawings, provisions of the I Municipality Development By-law#92-015 and all applicable legislation and to the satisfaction of the Director of Public Works. • The applicant is required to provide fencing for Block 16. • The applicant must meet all the requirements of the Public Works Department, financial or otherwise. ' 8.3 The Region of Durham Planning Department advised that an archaeological assessment will be required as a condition of draft approval as the area is identified as having high archaeological potential. 8.4 The Regional Works Department advised that water and sanitary sewer services are available, but will require an extension from George Reynolds$ y Drive at Cecil Found Crescent to service the development. A soils report will be required as part of the first engineering submission. 8.5 The Central Lake Ontario Conservation Authority notes that none of the proposed residential lots intrudes into the Black/Farewell Creek Wetland Complex and that all the 673 REPORT PD-067-01 PAGE 6 wetland areas are contained within the open space block and the park area. After review of the EIS and consultation with the Ministry of Natural Resources and the consultant, CLOC is satisfied with the proposed buffer as identified on the plan of subdivision, but noted that in addition to providing the buffer, the applicant will be required to implement other mitigation measures through the conditions of draft approval. These additional mitigation measures include: • The applicant installing a 1.8 metre high fence along the common boundary between Block 17, Block 16 and Lots 1-12. • Prior to final approval an edge management plan must be prepared and submitted to CLOC for review and approval. The plan shall address the need for planting/edge rehabilitation within the buffer area abutting lots 1-12. f • Block 17 shall be dedicated into public ownership and zoned"Environmental Protection." • All lands within the provincially significant wetland and the buffer area on Block 16 shall be zoned "Environmental Protection." • A homeowner education package shall be provided by the owner to CLOC and the f Municipality of Clarington before final approval. L • Prior to final approval of the plan, reports describing the stormwater flow from the site, the anticipated impact of the development on water quality as it relates to fish and wildlife habitat once adequate protective measures have been undertaken, and erosion and sedimentation plan must be provided to CLOC for approval. f 8.6 The Peterborough Victoria Northumberland and Clarington Catholic District School Board state that adequate provisions be made for sidewalks within this development. i 8.7 Comments were not received from Durham Region Police Services or the Public and French School Boards. The Ministry of Natural Resources was forwarded a copy of the revised circulation for information purposes only. i i I 674 REPORT PD-067-01 PAGE 7 9. IDENTIFICATION OF THE WETLAND AND ENVIRONMENTAL IMPACT STUDIES 9.1 Identification of the Wetland The subject lands are located in part,within the Black/Farewell Creek Wetland Complex. The finalized wetland evaluation,which set out the updated wetland boundaries, plus the rationale for the boundaries and the wetland complex's designation as Provincially Significant,was released by the Ministry of Natural Resources on August 27, 1999. In -= September 2000, the Municipality, the Conservation Authority and the applicant, requested that MNR confirm the precise limits of the wetland. In November 2000, MNR, the Conservation Authority, the applicant and Gartner Lee met on site and staked the limits of the wetland. These limits were then surveyed. A copy of the survey was forwarded to MNR and the Ministry concurred with the surveyed limits is of the wetland. The survey limits of the wetland include 2 fingers of wetland that protrude much further into the adjacent non-wetland areas. Discussion regarding buffering these areas ensued. Concern was expressed that requiring a stringent 15m buffer around these wetland fingers would increase the amount of"edge",having a detrimental impact on the wetland. The smoother j the"edge", the stronger the ecological unit. The Ministry, CLOC and the consultant agreed that the buffer around these fingers of wetland should be smoothed, decreasing the amount of "edge". 9.2 Environmental Impact Studies 9.2.1 Gartner Lee Environmental Impact Study Prior to this re-evaluation of the Black/Farewell Creek Wetland Complex, an environmental impact study was completed for the subject natural features, being portions of a tableland woodlot, a cold water stream and the location of the site within the Lake Iroquois Beach, in association with other land use applications in the neighbourhood. Subsequent to the release of the Black/Farewell Creek Wetland Complex in August 1999, the Planning Department required re-evaluation of the EIS. This re-evaluation would determine proximity of the wetland to the development and what revisions to the proposed development would be necessary to mitigate or prevent impacts to the wetland. This EIS was received on June 5, 675 i I REPORT PD-067-01 PAGE 8 2000 and was prepared by Gartner Lee Limited, the consultants that prepared the original EIS. In this study, the wetland boundary as depicted by the consultant was identified where upland-associated vegetation with a Scots Pine overstorey changed to wetland vegetation with an overstorey of Balsam Poplar and Eastern White Cedar. The EIS concluded that with �I mitigation, a subdivision could be built on these lands. Suggested mitigation measures included: i • A 7 metre setback from the wetland boundary, revisions to the plan of subdivision are required to incorporate this buffer. I • Erection of a 1.5 metre chain-link fence 7 metres from the wetland boundary creating a barrier between human activity and the natural habitat. f • Plantings of White Spruce or Eastern White Cedar in a double staggered row, on the wetland side of the chain-link fence, along the eastern limit of the plan of subdivision. • Infiltration of rooftop leaders for lots along the east and north limits of the plan of subdivision • ' Preparation of a landowner's education package promoting good stewardship of the wetland through good backyard management practices • The additional park area should be kept in a natural state, allowing it to revegetate naturally and that uses should be limited to passive nature appreciation,reducing impacts on the wetland and creek corridor to the west. p • Revisions to the plan of subdivision are required to provide for the recommended 7 metre 4- buffer between the rear lot line and the wetland boundary. 9.2.2 Summary of Peer Review In order to ensure complete impartiality, the Planning Department required the EIS to be peer reviewed by a third party. Beak International was hired to conduct this peer review. The following was noted in the consultant's peer review. • Concern was expressed with establishing stringent development setbacks from the approximate boundary of the wetland. The wetland boundary had not been staked by the Ministry of natural Resources at the time the peer review was conducted. Subsequent to the staking of the wetland boundary, the peer reviewer was provided with the surveyed wetland boundary and concurred with the delineation of this boundary. • Concur that development can occur on the lands, but that reconfiguration of the lots should be conducted when the limits of the wetland are firmly delineated. • Recommended a 10 to 15 metre buffer be required between the lots and the wetland. 676 i REPORT PD-067-01 PAGE 9 • Suggests that the wetland boundary be smoothed, in effect reducing the wetland edge, in particular in the vicinity of the wetland fingers. i • Agrees with the EIS that the removal of a single rare plant (Fringed Gentian) from the site does not represent a significant impact to the population of this vegetation species within the Region of Durham. • Wildlife currently using the subject land and the adjacent wetland will be impacted upon by the development. • Agrees with and encourages establishing a fence and vegetative barrier between the development and the wetland. However, it is suggested that rather than planting White Spruce, Balsam Poplar or Trembling Aspen should be inter-planted with Eastern White Cedar. 9 Finds the filtering of stormwater sheet flow within the buffer as acceptable. o Notes that the percentage of stormwater diverted from entering the wetland complex and directed to a stormwater facility is not identified in the EIS. • Agrees with suggestion that rooftop runoff should be infiltrated. In addition, it is suggested that driveways be y graded to the sides providing for infiltration of stormwater into the adjacent lawn areas. • Recommends that a trail system be integrated with the park. 9.3 Central Lake Ontario Conservation Authority reviewed the EIS and Peer Review and i concur that revisions to the plan of subdivision are required to eliminate development within the Provincially Significant Wetland Complex. In the opinion of the Conservation jAuthority, the buffer proposed by Gartner Lee, although acceptable for filtering of stormwater, is not wide enough to provide adequate buffering for wildlife. CLOC t recommends a minimum 15 metre setback from the rear lot lines to the wetland boundary, with the exception of smoothing of the buffer around the wetland fingers. It is also recommended that a dense conifer planting occur along the rear lot lines within the buffer area to create a new forest edge and to mitigate against noise, light and wind throw. i 10. STAFF COMMENTS i 10.1 The applicant proposes to build 15 single detached dwellings having a minimum of 12 metres frontages. The application includes 0.827 ha of open space that will be dedicated to the municipality and 0.159 ha of park area, also to be dedicated to the municipality. j 677 1 REPORT PD-067-01 PAGE 10 This park area will be added to the existing 0.2 ha park block. In total, 53% of the site, excluding roads, will be dedicated to the municipality. The density of the proposed i development is in keeping with that which is dictated for low density residential areas in the Official Plan. The application conforms with the Glenview Neighbourhood Plan and Section 4 of the Official Plan requiring the completion of an EIS. This application is in keeping with both the Durham Region Official Plan and the Clarington Official Plan. 10.2 This application underwent an extensive public consultation process and environmental review process. The statutory public meeting was held in addition to a Public Information Session. An environmental impact study was completed for the subject lands. With the (- identification of the provincially significant Black/Farewell Creek Wetland Complex, a f peer review of the EIS was conducted. As the wetland is located on the subject lands, the Ministry of Natural Resources, in consultation with the Conservation Authori ty was requested to stake the wetland boundary providing a definitive wetland boundary. Delineation of the wetland also enabled confident determination of impacts of development, and the mitigation required to ensure the development does not have'a negative impact on the features and functions of the wetland. 10.3 After the wetland boundary was confirmed, the plan of subdivision was revised to eliminate all development within the wetland and to incorporate a 15 metre buffer between the developed area and the limits of the wetland. There are two areas where fingers of the wetland protrude drastically to the south and west. The Ministry of Natural Resources, the Conservation Authority and the consultant agreed that in order to reduce the amount of"edge", the buffer around these fingers should be reduced. The buffer between the development and the wetland in these two areas is 5.7m and 8.2 metres respectively. The Conservation Authority is satisfied that the policies with respect to the i development adjacent to a provincially significant wetland, as contained within the Provincial Policy Statement, have been satisfied. 10.4 The eer review ew suggested a trail be established from the park area northward, winding around the proposed plan of subdivision, south to George Reynolds Drive. Staff support this recommendation, but as some of the lands required for the trail are not within the 678 i REPORT PD-067-01 PAGE 11 I limits of this subdivision, land dedication or an easement would be required to complete the trail to George Reynolds Drive. The establishment of the trail within the buffer will have less impact on the wetland than if the trail was located within the wetland. It is anticipated that a well defined trail will reduce intrusion of trail users into the wetland. 10.5 It is recommended that the subject lands be rezoned to Urban Residential Type Two to permit single detached dwellings on 12m frontages. Block 17 will be zoned entirely Environmental Protection in accordance with the Conservation Authority's request. Lot 9 in the proposed plan of subdivision abuts Block 17. The Comprehensive Zoning By-law stipulates that all structures must be setback a minimum of 3 metres from an Environmental Protection zone. As the provincially si gnificant wetland is 5.7 metres from the northern limit of Lot 9, it is recommended that the 3 metre setback provision be exempted and that a structure be permitted to build within 1.2 metres of the lot line, regardless of the Environmental Protection zoning. 11. CONCLUSION 11.1 Staff recommend to Durham Region that the application for draft plan of subdivision 18T99007 be approved subject to the conditions of draft plan approval as contained in Attachment 5 to this report. Staff also recommend that rezoning application(ZBA 99- 013) be approved and the accompanying by-law be passed. Respectfully submitted, Reviewed by, i Bin Newell Franklin Wu, M.C.I.P., R.P.P. Acting Director of Planning and Development Chief Administrative Officer HB*BN*sh 12 June 2001 679 i REPORT PD-067-01 PAGE 12 Attachment 1 - Gartner Lee EIS —June 5, 2000 Attachment 2 - Beak International Peer Review—November 24, 2001 Attachment 3 - Draft Plan as originally submitted Attachment 4 - Revised Draft Plan Attachment 5 - Conditions of Draft Approval Attachment 6 - Zoning By-law Interested parties to be notified of Council and Committee's decision: Black Creek Developments Michelle Comeau 1249981 Ontario Limited Randy Ross 1748 Baseline Road W 102 Cecil Found Cres. COURTICE, Ontario COURTICE, Ontario L1E 2T1 LIE 3E7 Glen Genge Libby Racansky D. G. Biddle & Associates Limited 3200 Hancock Road 96 King Street East COURTICE, Ontario OSHAWA, Ontario LIE 2111 L1H 1B6 Norm Monaghan Kerry Meydam 15 Westmore Street 3828 Trulls Road N. COURTICE, Ontario COURTICE, Ontario L1E 2H8 L1E 2L3 Linda Gasser Scott Meldrum 7421 Best Road 113 Cecil Found Cres PO Box 399 Courtice, Ontario ORONO, Ontario L1E 3E7 LOB 1 MO Richard Howes Rob Elliott 22 Jane Avenue j 54 Padduck Street COURTICE, Ontario COURTICE, Ontario L1E 2H9 L1E 2W2 680 ATTACHMENT 1 TrTT \7 June 5, 3000 �. t . I GLL 99-443 N 0 5 2000 11n Mr. David Crome Director Gartner Planning and Development Lee Municipality of Clarington Limited 40 Temperance Street Bowmanville, Ontario L1C 3AG i 140 Renfrew Drive Dear Mr. Crome: Suite 102 Markham,Ontario L31?6B3 Re: ' Draft Plan of Subdivision 18T 99007 Gartner Lee Limited (GLL) was retained b the y Municipality of Clarington to recommend Tel:(905)477-8400 appropriate setbacks from the Black-Farewell Wetland Complex, a portion of which Fax:(905)477--145145 6 occurs on property identified for residential development (Draft Plan 18T 99007) (Figure WWW:www.gartnedee.com 1). The property is located in the Community of Courtice, northeast of the intersection of Nash Road and Trulls Road. GLL submitted the Environmental Impact Study (EIS) for the Municipality with respect to these lands and those to the south and east in February 1998 (GLL 1998). Following submission of the EIS, but prior to final consideration by Envii-r,rrmeant1 Sei-vices Clarington Council, the Ontario Ministry of Natural Resources (MNR) provided an lot, evaluation of the Black-Farewell Wetland Complex which included lands adjacent to Industr•v& Gove,•,nnent Birchdale Village (Draft Plan 18T 95029) in August 1999. As a result, a small portion of the subject lands, as well as lands to the west, north and east of the Draft Plan 18T 99007 are considered to be portions of the provincially significant wetland. Office locations The Municipality of Clarington has requested further information in order to ensure that � Toronto � the proposal does not create an impact to the Provincially Significant Wetland. This Vancouver j St.Catharines addendum was requested in order to: � Whitehorse Kuala Lum pur a) clarify the extent of wetland within the applicant's planning area; • Kuala Lumpur and b) to determine what modifications to the plan are necessary to mitigate or prevent impacts to the wetland. The site was visited on September 27, 1999 by myself and Ron Huizer, Principal Instructor for the Ontario Wetland Evaluation System (OWES). A second site visit was made on November 20 to determine the characteristics of the upland vegetation on the site and to determine the detailed wetland boundary based on the MNR mapping of 1999. Soil samples were taken in representative units. Most of the site has been disturbed, and is bare soil. Where the property slopes toward the wetland, the water table is closer to the surface. As reported in GLL (1998), relatively small changes in elevation, combined with the silty tine to very tine sandy soil overlain by 681 Pase 2 Municipality of Clarington June 5, 2000 silts and organics, tend to perch surface runoff, and impede water movement through the soil. This results in the development of small wetland communities less than 0.5 ha in relatively small depressions within the forest, and within the floodplain of the Farewell Creek tributary. Natural Environment Features i I. Vegetation Analysis and Wetland i The south end of the site has been recently disturbed by recent earth-moving activity. The soil is largely unvegetated, and even when vegetated, the plants tend to be invasive alien species capable of colonizing disturbed areas. To the north, east and west the land slopes down to a vegetation community that has recovered from logging and replanting with Scots Pine (Pinus sylvestris) approximately 25 years ago (Figure 1, Unit 4). Pioneering species such as Trembling Aspen (Populus tremuloides), and Eastern White Cedar (77tuja occidentalis) are volunteering into the clearings. The groundcover is dominated by Canada Bluegrass (Poa compresses), Redtop (Agrostis gigantea), Tall Goldenrod (Solidago altissima) and Black-eyed Susan (Rudbeckia hirta). These are species characteristic of an upland community. This area could be described as a Cultural Plantation (Lee et al. 1998), however the pines are so irregular and poorly maintained that it is more appropriate to describe it as a Cultural Savannah (CUS) which recognizes its more open form. Either of these cultural designations (those habitats altered by human activity and often supporting a large proportion of non-native species) could be applied to this site. Sensitive Fern (Onoclea sensibilis), a single Fringed Gentian (Gentianopsis crinita) and Fowl Manna Grass (Poa palustris) occurred in one small depression just west of proposed Lot 8. All of these species can occur on moist upland sites. Only the Fringed Gentian could be considered to be rare in Durham Region although it occurs regularly along the Lake Iroquois beach deposits. It is an annual plant therefore transplanting is not recommended. Seed collection could be recommended if there was a larger community, but this is not a significant mitigation measure for a single plant because a much larger population exists immediately to the east. A soil sample revealed very fine sand with mottling at 25 cm depth, and is characteristic of a "moist" soil moisture regime (Denholm and Schut 1993). This is consistent with the upland designation. A first order stream passes across the northwest corner of the property which joins a small tributary to the Farewell Creek just to the west of the property north of George Reynolds Drive. A series of wetland pockets and constructed ponds follows this watercourse which have been included in the provincially significant wetland but are not proposed for development. Only a portion of one such unit is included on the subject lands. The wetland unit on proposed Block 22: Open space, is a Mineral Thicket Swamp Ecosite (SWT2). This thicket swamp is dominated by Slender Willow (Salix petiolaris), Heart-leaved Willow (Sali,v erioceplhalus) and Pussy Willow (Salix discolor), with Red Osier Dogwood (Comes stolonifera). A small wet meadow of Wool Grass (Scirpus (_rperinn.$) occurs in the middle of this unit. This swamp drains to the Farewell Creek tributary to and is clearly inundated for portions of the year. This paper is made from 682 recvcied fibre 99-W) 1';12e \lunlcipahty ul Claringuul June J. 2000 The lands to the northeast and east of the subject lands onto which a small corner of proposed Lot l0 extends has been classified as a Mixed Swamp (SWM1) by the Ministry of Natural Resources because it is dominated by a mixture of coniferous and deciduous tree species. Eastern Hemlock (Tsitgei cana(lcnsis). Yellow Birch (6etzda alleglleniensis). Sugar Maple (Ater succhcu-inn) and Green Ash (Froz_vinus pennsvhvanicns) are most common in the overstorey. Mountain Maple (Acer spicataun) is found in the shrub layer, and the ground cover is dominated by Sensitive Fern (Onoclea sensibilis). The Ministry of Natural Resources has defined the wetland boundary at a scale of 1:10,000. This line is normally used to guide a site investigation to map the wetland boundary in the field when adjacent land use changes are proposed. This line was approximately transposed from the wetland evaluation L map onto an aerial photograph at a scale of 1:2,000. The wetland boundary was walked in the field and transposed onto the map. The line was at the point where upland-associated vegetation with a i Scots Pine overstorey changed to wetland vegetation (willows) with an overstorey of Balsam Poplar and Eastern White Cedar. At the larger scale it is possible to achieve a more accurate delineation of the wetland. 2. Wildlife i Due to the time of year that the site was revisited few wildlife observations were made except for the ubiquitous Black-capped Chickadees (Pares atricapillus). Other upland-associated birds that were I recorded in 1997 in this part of the site included Mourning Dove (Zenaicla macroura), Northern Flicker (Colaptes auratus), Willow Flycatcher (Enil icloncrr traillii), Blue Jay (Cvanocitta ci-istata), i American Crow (Comits brachrhvnchos), American Robin (Titt-(lits migi-atorius), Yellow Warbler (Dendt-oica pensvlv(lnica), Common Yellowthroat (Geot111vp11is trichas), Northern Cardinal (Car(linalis cardinalis), Chipping Sparrow (Spizella passerina), Song Sparrow (Melospiza naelodia), Swamp Sparrow (Melospiza georgiana), Red-winged Blackbird (Agelaius phoeniceus), Common Grackle (Quicalits quiscttla), Brown-headed Cowbird (Molothrus cater), Baltimore Oriole (Ictcrus galbula) and American Goldfinch (Car(leulis ti-istis). All of these birds are abundant and tend to tolerate adjacent development fairly well. Of these, only the Willow Flycatcher. Yellow Warbler and Red-winged Blackbird are loosely associated with the wetland itself, and whose habitat is confined to the open space block (Block 22). Mammal observations were limited to urban tolerant species such as White-tailed Deer, Raccoon, Grey Squirrel, Red Squirrel and Woodland Jumping Mouse. The only amphibian observed was American Toad which is unlikely to he affected by development because it breeds in the ponds and commonly inhabits backyards. Habitat for Green Frog, Leopard Frog, Spring Pcepers and Grav Tree Frog exists in the ponds surrounding the site but not on the site. Suitable habitat for breeding (ephemeral or permanent ponds) or forai,,mg (meadows or woodlands) does not exist on the suhjert lands. These species are not likely to be negatively affected by the adjacent residential development because their habitat %viii not he removed. 1 his paper i, made Irow Q C recycled fibre U J 9'1JJ i Page 4 Municipalitv of Clarington June 5, 2000 3. Corridors On a landscape basis (scale of 1:25,000),corridors can be traced across the landscape along the valleys of the Harmony, Farewell and Black Creeks (Figure 5, GLL 1998). A corridor is a linear feature (usually 50 to 100 m wide or more) that connects areas of core natural habitat. Core habitats are those that provide a wide range of plant and wildlife attributes and functions such as the Black-Farewell Wetland Complex to the north. However, on this property, the connection through the study area has been fragmented to the south by development along Trulls Road and Nash Road. The Farewell Creek tributary is channeled, narrow and provides little in the way of cover or habitat opportunities. The small wetland on the east side of the study area is connected to a turf drainage ditch lined with gabion baskets on the Black Creek tributary which provides minimal cover for leopard frogs and little else. South of this the tributary enters a pipe and outlets near the Black Creek. These channels and pipes represent major barriers to wildlife movement. Therefore, no corridors exist through the property, and connectors (a minimal function associated only with water conveyance at this site)exist only off of the property to the east and west. 4. Summary Most of the upland areas on the subject lands have been recently disturbed and either remain open � with only minimal herbaceous cover, or have been sparsely replanted with Scots Pine, an introduced species. The vegetation and wildlife associated with these areas are characteristic of small fragmented natural areas in an urban environment. The treed area provides some habitat for urban tolerant edge bird species. It also provides some buffering to the wetland edge in terms of surface water filtration to aid in maintaining water quality, and a setback for wildlife. Its effectiveness as a buffer for wildlife is small because the trees are very open. The wetland edge itself provides better insulation for the warblers and blackbirds. In general, the species found in the wetland at this location are not very sensitive to urban disturbances aside from the predation from cats. This effect is already felt as the neighbourhood is well built up. The presence of adjacent houses will no doubt contribute to the cat population, and the bird feeders will subsidize the squirrels, both of which predate eggs and fledgling birds. Therefore, those functions for which the development must have regard are focussed on the potential to create an impact on surface and groundwater quality and quantity, and some limited wildlife buffer function. The attributes that should be considered in the recommendation of setbacks from development include: a) the provincially significant wetland; b) habitat for urban-tolerant, generalist birds and mammals, including upland and wetland species; c) habitat for a rare plant species; d) connectivity to surface water; and e) connectivity to groundwater. This paper is made from 684 recycled fibre (994431 Page 5 Municipality of Clarington June 5,2000 Proposed Plan of Subdivision Blackcreek Developments has proposed to build up to 20 single detached homes on the site on 0.921 ha. The remaining area is designated as open space (0.38 ha and contained almost entirely within the wetland, and park area (0.274 ha) with 0.272 ha reserved for the road allowance. The Draft Plan 18T 99007 (D.G. Biddle, 1998, revised 1999) was overlain on the vegetation map. The wetland boundary borders Lot 12 and crosses the corner of Lots 10 and 11. Otherwise, the proposed subdivision is on upland. I Table 1 summarizes the proximity of each proposed lot to the wetland boundary. Table 1. Vegetation and Distance to Wetland Boundary by Lot Proposed Lot Number Vegetation Unit(s) Proximity to Wetland Boundary (m) 1 -_ CUS*,disturbed —---- ------ - CUS 5 3 CUS----------------------------....-------_.----- -------- 4..----------- --------- -- ------ ------------ -6--------------- ------------- 5---------__-.._..... --------CUS----------- ----------------11 ....------ ------ -- 10 -_---------6- -------- --------------CUS-------------------------------------_-------------- __ CUS 9 7 CUS,disturbed ------ -----._...__..._.....--- -- ------ ---------- -------- --- ----------- ----------- 4 8 CUS,disturbed ------------ ------ --------- -- - -------- ----3------- --- ------ 9 CUS,disturbed -- 10 CUS,disturbed,SWM* 5 m within the wetland to -------- --- ----- --- ------------- - -- --- 2 outside the wetland 11 CUS,SWT* 6 m within the wetland to 1.5 outside the wetland ------- - --- --------- -------CUS ------- ------------ -- ---- --— --- - CUS,disturbed 13 14 CUS,disturbed 25 15 — __ disturbed 38 16 — disturbed 42 17 18 ------ -_ ---- ------- _.----_— _— disturbed Sg,. -------- 19 disturbed 59 20 disturbed 59 Note: CUS—cultural savannah SWM—Mi.red Mineral Swamp(treed) SWT—Thicket Mineral Swamp(shrubs) Disturbed—areas where earth moving has occurred leaving the ground cover sparse and largely non-native Impact Assessment and Mitigation The sources of impact to the wetland and adjacent upland are: a) encroachment on the provincially significant wetland surrounding the Plan of Subdivision; This paper is made from 685 recycled fibre (99441) Pace b Municipality of Clarington June 5, 2000 b) removal of one plant of a species rare in Durham Region; c) potential to create an impact on the adjacent community of generalist birds and mammals; d) potential to impact water quality in the adjacent tributary to the Farewell Creek; e) potential to create an impact to groundwater; and f) the lowering of the water table due to residential and road construction. i • Encroachment on the Provincially Signijicant Wetland Surrounding the Platt of Subdivision I The property lines of Lots 10, 11 and 12 border or cross the wetland boundary, and Lots 8 and 9 j and part of Lot 7 are very close. These lots should be removed from the plan or reconfigured in order to provide for a buffer around the wetland. The buffer, an area of setback from the wetland boundary, is designed to mitigate the impacts from the proposed development on the attributes of the natural environment that have been identified above. MNR has commented that the surrounding forest provides a significant function with respect to the wetland. While that is true in many areas of the large Black-Farewell Wetland Complex, it is not an issue here specifically. The native forest on the proposed development site was removed some time ago, and the vegetation adjacent to the wetland is dominated by widely spaced, aging ! Scots Pine, with some mature Eastern White Cedar in the west within the Park area (Block 21). Removal of some of this vegetation is unlikely to create a significant impact on the wetland or wildlife habitat. No animals or birds were observed here that will not persist after development, and the vegetation is open and in the north and east, dominated by non-native and old field species under the non-native pines. Therefore its removal will create only minor impacts to the wetland and wildlife habitat as a result of increased exposure to sun, wind and desiccation, which can be mitigated by the planting of a row of coniferous trees, which is discussed further below. I • Removal of One Plant oj'a Species Rare in Durham Region A single specimen of Fringed Gentian was observed in an isolated depression about 25 m from the wetland boundary. This species is restricted to the Lake Ontario shoreline, and the glacial Lake Iroquois and Lake Algonquin shorelines in Durham Region. Because of its habitat preferences, low number of occurrences according to a database of Durham plants (Leadbeater 1999) anc, separated, well-defined restricted range in Durham Region, it is considered to be rare. However, this annual plant is well-represented in the valley of the Black Creek tributary to the immediate east of the proposed development. Therefore, the removal of this one plant does not represent a significant impact to the population. Furthermore, it is an annual plant, and therefore, transplanting it would be an ineffective mitigation measure. • Potential to Create an Impact on the Adjacent Community of'Generalist Birds and Manzmals Potential for wildlife habitat is very low on most of the site due to recent earth-moving activity. The wildlife community adjacent to the proposed development is not one especially disturbed by This paper is made from 686 recycled fibre 1991131 Pa Le 7 Municipality ot'Clarington June 5, 2000 adjacent residential activity. However, the potential for an unacceptable level of use of the natural habitat should be curtailed by the creation of a barrier. Barriers can take the form of large setbacks planted with vegetation armed with spines and/or thorns, stormwater management facilities built in long narrow configurations that resemble a moat, or fences. As a stormwater pond is not required for this development, and space is a constraint, it is recommended that the barrier take the form of a fence. If a new edge were being created in a homogeneous forest adjacent to the wetland, buffers of considerable size may be considered to provide an opportunity to create a graduated edge. In this case, the forest is more or less open, and the removal of some of the pines to permit housing will not create the same kind of impact, and the setback can be quite narrow. Therefore, it is recommended that a fence be erected 7 m from the wetland boundary. In _ order to seal the edge to minimize intrusion into the wildlife habitat by light, sun and wind, it is recommended that a double, staggered row of White Spruce (Picea glauca) or Eastern White Cedar be planted on the wetland side of the fence. This growing barrier will also help to deter homeowners from throwing garden refuse over the fence into the wetland. This is an issue that should be addressed in the homeowners education package discussed below. 4: • Potential to Impact Water Quality in the Wetland ancUor the Adjacent Tributary to the Farewell Creek The runoff from the front of the yards and the roads should be directed to stormwater management facilities, and therefore will not create an adverse impact on local water quality in the wetland or the tributary. Only water draining from the backyards toward the wetland and tributary have that potential. However, a setback of 7 m from the wetland boundary to the back fence has been proposed for the mitigation of impact to wildlife, which will also filter sheet flow running — overland. This will be augmented by the minimum 7.5 m rear yard allowance to bring the total filter strip to a minimum of 14.5 m. In view of the soils and slope at this location, this is consistent with literature reviewing setbacks to wetlands and watercourses (Castelle 1994, Flanagan et al. 1989, Barling and Moore 1994, Johnson and Ryan 1984, MOEE 1994, Osborne and Kovacic 1993, Wilson and Imhof. 1998). The EIS (GLL, 1998) recommended a landowner's education package. It should include encouragement for the landowner to maintain as much natural vegetation in the rear yards as possible to enhance this filtering function. In addition, and most importantly, conservative use of herbicides and fertilizers should be promoted. • Lowering of the Water Table Due to Residential and Road Construction This site is less sensitive to any reduction of groundwater recharge (due to the construction of impermeable surfaces) than the neighbouring Birchdale Village (draft Plan 1ST 95029). This is because of the till substrates which restrict groundwater flow and therefore do not contribute significant baseflow to the tributary. However, to avoid shifting the shallow groundwater divide to the east, all opportunities for infiltration of rooftop runoff should be employed on the eastern half of the site due to the sandier soils on proposed Lots I through 11. rhis paper s�made from 687 rec.cied fibre ,9944 1, Pave 8 Municipality of Clarineton June 5,2000 Conclusion and Recommendations 1. With mitigation, a subdivision can be built within the Draft Plan of Subdivision 18T-99007 lands in an environmentally sound manner with only insignificant impacts to the adjacent provincially significant wetland and forest. Mitigation measures include: i • A 7 m setback from the wetland boundary. • A 1.5 m chain-link fence be erected 7 m from the wetland boundary in order to create a barrier between human activity and the natural habitat. In order to seal the edge to minimize intrusion into the wildlife habitat by light, sun and wind, it is recommended that a' double, staggered row of White Spruce or Eastern White Cedar be planted on the wetland side of the fence to seal the wetland edge at the rear of proposed Lots 7 through 12; I • Infiltration of rooftop leaders on proposed Lots 1 to 12. • Preparation of a landowner's education package that includes: ➢ encouragement for the landowner to maintain as much natural vegetation in the rear yards as possible to enhance water quality filtering function; ➢ encourage proper disposal of swimming pool water (not into the wetland and tributary); ➢ deter placement of compost in the wetland or buffer; ➢ promote landscaping with native and/or non-invasive plants and trees; ➢ provide guidelines for living close to wildlife communities to prevent negative interaction; ➢ to promote the conservative use of herbicides and fertilizers, and; ➢ promote stewardship of this unique provincially significant wetland feature. 2. The Plan of Subdivision will require changes to relieve the impact to the wetland and wildlife habitat created by the proposal and to permit the 7 m buffer between the back lot line , I ,:.,,, wetland boundary in Lots 3, 7, 8, 9, 10, 11 and 12. Table 2. Changes Required to Lot Configuration Proposed Lot Number Proximity to Wetland Required Setback from Boundary (m) Back Lot Line I 8 0 5 � . .. _.. ...... ..... -.._ 4 0 Il This paper is made from 688 recycled fibre 09443) Pxpc9 u8unicipx|ityo(C|uhngmn June 5.2000 Proposed Lot Number Proximity to Wetland Required Setback from Boundary (m) Back Lot Line 10 5 m within the wetland to 2 outside 5 to 12 1 6 m within the wetland to 1.5 outside 13 13 0 ! ! | / L 16 42 0 17 51 ' / 3. In keening with the natural character of the site, it is recommended that Block 21 he kept in u natural state and allowed hurovegctatcnaturally. Dueu should bc confined topassive nature / | appreciation and walking ooavoid impact to the wetland and crcokco�k�cx�o�how�o� / . It is our hope that this review has answered the questions posed by the Municipality ofC{udngton / Council. Wo will he happy Un provide further assistance, ifrequired. Yours very truly, | GARTNER LEE LIN417ED | Dale/\. Leudheuter, D.Sc,B.Bd. Biologist m^L:mm - � � O m� u��m� O � 7 recycled fibre Paoe 10 Municipality of Clarington June 5, 2000 References Barling, R.C. and I.D. Moore, 1994: Role of Buffer Strips in Management of Waterway Pollution: A Review, Environmental Management Vol. 18, No. 4: 543-558 Castelle, A.J., A.W. Johnson and C. Conolly, 1994: J.Environ.Qual. 23:878-882 Denholm, K.A. and L.W. Schut, 1993: Field Manual for Describing Soils in Ontario. Ontario Centre for Soil Research Evaluation, Guelph Agriculture Centre. Gartner Lee Limited, 1998: Birchdale Village Black Creek Development Ltd. Environmental Impact Study, Phase 2. Final Report. Prepared for the Municipality of Clarington. Johnson, F.M. and T.E. Ryan, 1984: i I The Use of Vegetated Buffer Zones to Protect Fish and Fish Habitat. Prepared for Ontario Ministry of Natural Resources. I Leadbeater, D., 1999: Database of Plants occurring in Durham Region based on collections in the Royal Ontario Museum Herbarium, reports and sight records of accredited botanists. _ f Lee, H.T., W.D. Bakowsky, J. Riley,J. Bowles,M. Puddister, P. Uhlig and S. McMurray, 1998: Ecological Land Classification for Southern Ontario: First Approximation and Its Application. Ontario Ministry of Natural Resources, Southcentral Science Section, Science Development and Transfer Branch. SCSS Field Guide F-02 M. Wilson and J. Imhof, 1998: Riparian Zone Workshop Literature Review: Overview of the State of the Science i MOEE, 1994: Stormwater Management Practices, Planning and Design Manual pp127-129 Osborne, L.L. and D.A. Kovacic, 1993: Riparian Vegetated buffer strips in water quality restoration and stream management. Freshwater Biology. 29: 243 This paper is made from _ 690 recycled fibre 1994}11 �sj' ti. :y. 'oi( •�y .r r r,ii 1 J. Ar,Cu if .t tir'a.s.s a °* .i 7 �`+y J s�, l 1•'ra i #., 11 � ,t ''� �[� . 1 r ,tt``•,-• Ii a i •'t l� •�1:.,��.` ,�S•7��q�� .;� °[I! r��•�.�x" .t.1P.�tj vP ,j.: ,•y��Z.r. ��, ,, 'x ii �5.+ ,i}. �i�.^r� J�'r� 1�" t�y. 1iwR+l _ .t -vim,' � s'�x'l/�.?` ,.i'�;•'�'J�i r fir' �t _ �. �� tom" �@,fir � �,rf•t`[[.r •:=. =•tea. '�• '�.•�'-�.. if NY IPP- rj FIGURE Gartner Lee 1:2,000 111• roject . • LZ� ATTACHMEINT 2 �`&��k beak 14 Abacus Road Tel (905) 794-232 ` AM international Brampton,Ontario Fax (905) 794-2338 incorporated Canada L6T 5B7 1-800-361-BEAK (2: November 24, 2000 Ms. Heather Brooks NO V 2 8 2000 Municipality of Clarington, MUNICIPALITY OF CLARINGTON 40 Temperance Street, PLANNING DEPARTMENT Bowmanville, Ontario, L I C 3A6 i Dear Ms. Brooks: Re: Peer Review of EIS for 18T-99007. Part lot 30, Concession 3, Former Township of Darlington Thank you for the fax letter dated November 24, 2000 with regard to the recently delineated boundary of the Provincially Significant Wetland (PSW) and my Peer Review of the EIS undertaken by Gartner Lee Limited (GLL). The boundary of the wetland is very irregular on the map and in places it is on the inside of the regional floodline and other places it is outside. The new mapping also shows more lots affected than previously described in the GLL (2000) report. I suggest that one smoothes the wetland boundary line and uses a buffer width of 10 — 15 metres to provide adequate buffering to the PSW. 'This would also include space for a small trail outside the proposed residential lot lines. I am satisfied that the rest of my comments in my Peer Review dated October 26, 2000 are still appropriate. If you have any further questions on this matter, please do not hesitate to call me. Yours truly, u BEAK INTERNATIONAL INCORPORATED Dr. Mark E. Taylor, Ph.D., R.P. Bio. Senior Scientist and Project Manager 692 • j� jh-;i iii: ; ,,. 'i�:.-.'� October 26, 2000 ^ ' n Ms. Heather Brooks Municipality of Clarington 1------ -— 40 Temperance Street Bowmanville, Ontario L1C 3A6 I Dear Ms. Brooks: i Re: PEER REVIEW OF EIS for 18T-99007. Part lot 30, Concession 3, Former !_ Township of Darlington. Beak International Incorporated (BEAK) was retained by the Municipality of Clarington (CLARINGTON) to undertake a Peer Review of the work undertaken by Gartner Lee Limited (GLL) on this site (Part lot 30, Concession 3, Former Township of Darlington) referred to subsequently as the SITE, and submitted in a report dated June 5, 2000. A review of the documents provided by CLARINGTON was followed by a field visit by me on behalf of BEAK on October 18 with you. i This review will first of all examine the GLL report on a section by section basis dealing with the tasks outlined by CLARINGTON in their Terms of Reference. The review will also address other points of concern identified by BEAK as a result of undertaking this review. � I General Site Description - While the SITE is described in some detail, the relationship of the site to the surrounding areas and land use is not, other than a reference that a part of the SITE is part of the Black-Farewell Wetland Complex. The lands to the south are now residential and further residential development is planned to the south-east. The large thicket swamp to the south-east of the SITE which is part of the Black-Farewell Wetland Complex is not referred to in this report, though it is mentioned in the earlier report by GLL (1998). The contribution of this SITE to the overall value of the Wetland Complex is not specifically addressed. I On the last paragraph on page I the SITE is described "Most of the site has been disturbed, and is bare soil". This general description I find to be misleading, in that I had expected to see minimal vegetation, but other than the topsoil stockpile on the southern part of the SITE, the area is well vegetated. I do not disagree that the SITE was disturbed in the past with the conifer plantings (25 years ago). However, the area is now overgrown by more rapidly growing native deciduous species such as balsam poplar, trembling aspen and sugar maple as well as eastern white cedar. Evidence of a pine plantation is not visible in the airphoto (GLL 2000, Figure 1). 693 Peer Review Draft Plan 18T-99007, Clarington There is no description of the results of the soil samples which GLL (2000) refer to on page 1 of their report, nor an indication on Figure 1 where the samples were taken. Vegetation Analysis and Wetland The description of species in the report (GLL 2000) appears to be accurate, but I made no attempt to check the species list on the short site visit. I would have thought that GLL would have provided a list of plant species in an Appendix as was done in the GLL 1998 report. An evaluation of the site using the Floral Quality Index (FQI) (Oldham et al. 1995) could be used to indicate more objectively the value of the site from a vegetative perspective as well as compare it to the MNR wetland evaluation. GLL suggests that the area identified in Figure 1 as cultural savannah (CUS) is an appropriate descriptor and that the area to its south be identified as Disturbed. I feel that the"CUS area" is better described as cultural woodland (CUW) for the following reasons: (i) savannah habitats are generally dry sites in which the moisture regime is low, however GLL describes the SITE as having ground water relatively near the surface; (ii) savannah habitats have trees and/or shrubs widely spaced given the shortage of available water(The ELC gives 25-35% tree cover for savannah, Lee et al. 1998) while on our SITE visit I noted the trees are close together giving a 100% cover and I believe in time, the area would evolve into a mature deciduous to mixed woodland; (iii) species such as sensitive fern are described by GLL occurring in this area; such species are definitively mesic to moist species and would not be found in a savannah situation. A first order stream is described as passing across the northwest corner of the property joining a small tributary just west of the SITE north of George Reynolds Drive. This is not shown in Figure 1 and in the field visit we did not come across it, so perhaps it is an intermittent stream. In the MNR mapping of the wetland complex (August 1999), a stream is shown joining the series of small ponds to the west of the identified property, but no streams are shown on the SITE itself. I The wetland unit on proposed Block 22 (Open Space) which is a Mineral Thicket Swamp Ecosite(SWT2) is accurately described. The small wet meadow of Wool Grass (Scirpus cyperinus) within this swamp area is probably flooded in the spring but does not have enough water outflow to create a clear drainage channel to the Farewell Creek tributary to the west. i The lands to the north-east and east of the SITE have been described by the MNR as a mixed swamp (SWM1). There is not really any evidence that this land is regularly flooded in the spring, certainly on the lands immediately adjacent to the SITE, and without a clear staking of the wetland boundary by the MNR, the boundary of the wetland is not identifiable. Wildlife The description of wildlife on the SITE relies heavily on the Birchdale Village EIS (GLL 1998). The review for this area by GLL (2000) states "Other upland-associated birds that were recorded in 1997 in this part of the site included Mourning Dove (Zenaida Beak International Incorporated - 694 2 Peer Review Draft Plan 18T-99007, Clarington macroura) etc." It is not clear whether GLL recorded this new list of species during their field visit (September 27 and November 20, 1999) or whether they were abstracted from the list in GLL 1998 (Table A-2). This confusion arises from the suggestion that the GLL 1998 report identified particular species in particular parts of the Birchdale Village area, and that those species observed on the present SITE were then abstracted from the report. This may have been possible from field notes, but could not be determined from the GLL 1998 report. Also on reviewing the GLL (1998) report, the authors state in Section 3.1.2 that"A total of 31 species of birds can be expected to breed on the site were recorded, and the list can be found in Table A.2, Appendix A." If this is based on Cadman et al. (1987) Breeding Birds of Ontario it should be given as a reference and I am sure that more breeding species have been recorded from the area (See Durham Bird List,,Bain and Henshaw 1992, Henshaw 1996) . I suspect the authors mean that they saw 31 species which might breed in the area. If all these species were observed during the breeding season on territories, then the presence of wood thrush, chestnut-sided warbler, black and white warbler, ovenbird and northern waterthrush indicates the presence of interior forest habitat which are dependent upon larger forest blocks. This should alter the perspective of the treatment of the SITE and the regenerating woodland adjacent to a provincially significant wetland (for guidance see OMNR 1999a). f- I agree that the bird list is composed of species which are common in suburban and rural areas. An additional species, ruffed grouse (Bonasa umbellus) was observed in the SWMI during the field visit on October 19, 2000. The same comment applies more or less to the mammal observations. While the mammals listed in GLL (1998) are repeated without exception as occurring in the area under consideration, the inclusion of woodland jumping mouse (Napaeozapus insignis) is not explained. Was it observed or trapped? If the species was observed directly, it �- should be noted as in the case of the Fringed Gentian, and if it was inferred, then this should be stated explicitly. The number of mammalian species which could occur on the site is much greater than those listed and there is no reference to the Mammal Atlas by Dobbyn (1994) which does i not show a record of the woodland jumping mouse for this area. Also, on the SITE visit an old board had been turned over by someone revealing the presence of meadow vole (11 ficrotus pennsylvanicus) runways; the presence of this common species was not recorded in either of the GLL reports. i The only amphibian recorded by GLL (2000) was an American toad (Bufo americanus). One was observed on the site visit on October 18 by Heather Brooks. The reference in the GLL report that habitat for green frog, leopard frog, spring peepers and gray tree frog exists in the ponds surrounding the site but not on the site is incorrect. While breeding Pools may not occur on site, the thicket swamps and woodland provide excellent foraging habitat for American toads, leopard frog, spring peepers and gray tree frogs as well as providing hibernation areas (MNR 1999b, Varga, pers. com). As these amphibians spend the majority of the year out of the water, the statement that suitable habitat for foraging Beak International Incorporated 695 3 Peer Review Draft Plan 18T-99007, Clarington does not occur on the SITE is erroneous. There is no mention or discussion about the presence of salamanders in these moist woods. Corridors The description of corridors appears to be focussed on aquatic linkages and is based on the GLL (1998) report which does not describe what animals the corridors are for. The description of corridors as connecting Core Areas is correct, but there is no discussion of what the corridors in Figure 5 of GLL (1998) connect in the way of Core Areas. I would interpret these"corridors" as being primarily aquatic habitat with associated riparian areas, particularly since the majority of them follow stream courses. I agree that the corridor function south of the site for the small tributary south of George Reynolds Drive is probably minimal and the major functions of the SITE are probably water retention and slow release (i.e. flood attenuation), and the provision of woodland, and thicket habitat adjacent to a provincially significant wetland. !' The fact that east-west terrestrial linkages are present in this area of the Black-Farewell Creek Wetland Complex and may be enhanced is not discussed by GLL (2000)though the recommendations in the MNR Wetland evaluation stress the need for restoring woodlands and east-west terrestrial linkages (NM 1999b). The only mention of what sort of wildlife might use these corridors is restricted to leopard frog (page 3), which is a rather minimalist view of the functions of corridors and the variety of animals that may use them. Summary The GLL report concludes that the subject lands have been recently disturbed and remain open with only minimal herbaceous cover or have been sparsely replanted with Scots Pine. This suggests that the majority of the SITE is highly disturbed. Yet earlier in the report, the pines are estimated as being 25 years old, and since native vegetation including tree species such as poplars, aspen and cedar have colonized the area, it does not have the appearance of being particularly disturbed. Admittedly, the topsoil stockpile at the southern edge of the property is disturbed, but the treed area certainly provides a buffer to the wetland. Proposed Plan of Subdivision Blackcreek Developments has proposed to build up to 20 single detached homes on the SITE. The majority of lots are identified as being on upland sites with only two being close to the provincially significant wetland. Because the location of the lines for the wetland boundary are only approximate, the actual distances suggested in Table 1 of the report suggest an accuracy which BEAK does not think can be supported. The boundaries of the disturbed area and what is identified as cultural savannah (CUS) is problematic and does not coincide with the tree boundary shown on the plan of subdivision. The boundary of the two areas was determined on the basis of where the Scots Pine had been planted and where willows are now growing. It is not possible from Figure 1 to identify the area where the Scots Pine is established, so the issue of the identification of boundaries needs to be addressed in more detail. Beak International Incorporated 4 Peer Review Draft Plan I8T-99007, Clarington Encroachment on Provincially Significant Wetland As described above, the issue of the wetland boundary needs to be discussed with MNR and CLOCA and an agreed upon subdivision plan redrawn in light of the findings. The suggestion by GLL that certain lots should be removed or reconfigured is appropriate. BEAK suggests that once the wetland/woodland boundary is established more accurately, a revised plan of subdivision can be developed. i A discussion of the term significant impact might be appropriate. While in general BEAK does not disagree that a number of residential lots could be configured on the parcel of land, the impact of the residences could be reduced by providing a more acceptable buffer between the lots and the wetland/woodland and reconfiguring the layout of court and lots. Removal of One Plant of a Species Rare in Durham Region BEAK agrees with GLL that the removal of a single rare plant from the site does not represent a significant impact to the population of Fringed Gentian in the Region of Durham. Impact on Birds and Mammals j The suggestion by GLL that the impact on wildlife habitat will be very low because of recent earth moving activity is interesting. Many mammals and birds will use disturbed land for foraging. The introduction of 20 residential units would certainly have an impact not only on the fauna utilising the SITE but on the fauna using the wetland. BEAK encourages the concept of both a fence and a vegetative buffer to separate the lots from the wetland, we would suggest their use in a different configuration than that proposed. The proposed planting of Eastern White Cedar is to be encouraged, while White Spruce is not, as it would introduce a species that probably never existed on the site or in the vicinity. Rather, the use of rapidly growing Balsam Poplar or Trembling Aspen inter-planted with Eastern White Cedar would provide a natural buffer between the lots and the wetland. Impact on Water Quality The GLL report indicates that runoff water from the front of yards will be directed to stormwater management facilities. It is not indicated where these are located and what percentage of water will be diverted from the subdivision which would currently enter the wetland complex from this site. The suggestion of setbacks from the wetland for stormwater quality control seem reasonable. Because the actual location of the wetland boundary may be different from what is shown, it would be more appropriate to use the regional floodline mapping as the boundary for determining setbacks and buffer widths. Lowering of Water Table The suggestion by GLL that infiltration of rooftop runoff be infiltrated is sound and should be included in the design specifications. It may also be possible to ensure that Beak International Incorporated 6 97 5 Peer Review Draft Plan I8T-99007, Clarington driveways be graded to the sides, allowing water to penetrate lawn areas rather than being discharged to storm sewers associated with the roadway. Additional Considerations A number of additional considerations arose during the SITE visit and as a result of examining the documents provided by CLARINGTON. Floodline Mapping The proposed Draft Plan for the SITE shows the detailed Regional Floodline. While CLOCA does not have a policy for setbacks from the Floodline, Metropolitan Toronto and Region Conservation Authority (MTRCA 1994) has a 10 metre setback in an ill- defined valley plus any significant flora and fauna communities that extend beyond the 10 metre limit. It is suggested that, in the absence of accurate wetland mapping for the SITE and the absence of policy regarding setbacks, a 10 metre setback be used. Trails There is no mention in the GLL report of pedestrian and wildlife trails which occur through the SITE. On the SITE visit, I noted several trails running through the area to the adjacent wetland. k-4 Residential lots which back on to natural areas often result in yard waste being thrown over fences, illegal cutting of vegetation in the natural area and the discharge of swimming pool waters. When a public trail is provided along the back of such lots, this type of activity is diminished or eliminated. It is recommended that the developer in conjunction with planning staff at CLARINGTON ,mine how a trail system can be integrated with the proposed development and park. It should be possible to reconfigure the court and lots in such a way that the lots are kept 10 metres back from the floodline (wetland boundary) with a mixed conifer hardwood planting screening the rear property line fence and a trail. A trail would maintain connection to existing trails within the wetland, providing recreational opportunities, and would serve to discourage dumping over rear fence lines. Woodland Adjacent to Provincially Significant Wetland Woodland adjacent to a provincially significant wetland should be considered as contributing to the significance of the wetland as it provides breeding and foraging habitat for a variety of wildlife (MNR 1999b). Because the boundary of the regenerating woodland is a natural boundary, it should be considered as the boundary for the significant wetland. i References The first reference was not completely cited in the report and is: Castelle, A.J., A.W. Johnson, C. Conolly. 1994. Wetland and stream buffer size requirements - a review. J. Environ. Qual. 23:878-882. Beak International Incorporated _ 698 6 Peer Review Draft Plan 18T-99007, Clarington The most recent MOE Stormwater Management Planning and Design Manual (November 1999) could have been referenced rather than the old 1994 edition. Other references which could have been cited are: Austen, M.J.W. and M.S.W. Bradstreet. 1996. Report on the effects of forest fragmentation on woodland biodiversity in southern Ontario and recommendations for woodland conservation. Long Point Bird Observatory, Port Rowan, Ontario. (To generally explain the background to some on MNR position on restoring linkages and upland corridors) Bain, M. and B. Henshaw. 1990. Annual bird report Durham Region, Ontario. Published by Durham Region Field Naturalists and Pickering Naturalists. (This is an example of a local check list which would indicate the species observed were not rare for the region). i Bakowsky, W.D. 1996. Natural Heritage Resources of Ontario: Vegetation Communities of Southern Ontario. Ontario Ministry of Natural Resources, Peterborough. 21 pp. (to explain the commonness of the community types present) Cadman, M.D., P.F.G. Eagles and F.M. Helleiner. Atlas of the breeding Birds of Ontario. University of Waterloo Press, Waterloo, Ontario. (A reference for the commonness of the birds observed on site). i Coleman, J.S., S.A. Temple and S.R. Craven. 1997. Cats and conservation: a conservation dilemma. Published by the University of Wisconsin, Madison Extension service. 6 pp. ( This or some other reference regarding cat predation) Dobbyn, J. 1994. Atlas of the Mammals of Ontario. Federation of Ontario Naturalists. Don Mills, Ontario. (A reference for the mammals on site). Friesen, L. E., P.F.J. Eagles and R.J. Mackay. 1995. Effects of residential development on forest-swelling neotropical migrant songbirds. Conservation Biology. 9:1408- 1414. (to discuss the impacts of residential development on songbirds). Haas, C.A. 1995. Dispersal and use of corridors by birds in wooded patches on an agricultural landscape. Conservation Biology. 9:845-854. (This or some other papers on corridor function). Henshaw, B. 1996. A seasonal checklist to the birds of Durham Region, Ontario. Produced by Pickering Naturalists. (This is an example of a local check list which would indicate the species observed were not rare for the region). Housell. S, 1994. Biodiversity conservation and forest fragmentation - an emerging issue in southern Ontario landscapes. Land Use and Environmental Planning Department, Stations and Transmission Programs Group, Ontario Hydro. Beak International Incorporated 699 7 Peer Review Draft Plan 18T-99007, Clarington Unpublished report. 24 pp. (This or some other papers to discuss fragmentation of natural habitats in southern Ontario) Metropolitan Toronto and Region Conservation Authority. 1994. Valley and Stream Corridor Management Program. 72 Provides some guidance for setbacks PP• ( gu f from regional floodlines) Oldham, M.J. 1994a. Natural Heritage Resources of Ontario: Reptiles. Natural Heritage Information Centre, Peterborough, Ontario 10 PP There is no mention of reptiles from the site, but there was none for the Birchdale Village area, which seems unusual; I would at least have expected garter snakes to be recorded) Oldham, M.J. 1994b. Natural Heritage Resources of Ontario: Amphibians. Natural Heritage Information Centre, Peterborough, Ontario 10 pp. (The reference for I amphibians in Ontario) Oldham, M.J., W.D. Bakowsky and D.A. Sutherland 1995. Floristic Quality Assessment System for Southern Ontario. Natural Heritage Information Centre, Peterborough. 23 pp. (An evaluation of the floristic quality of the site might have shown that it was not as disturbed based on the species present as is portrayed) Ontario Ministry of Natural Resources. 1993. Ontario Wetland Evaluation System Southern Manual. 3`d. Edition 177 pp. Ontario Ministry of Natural Resources, 1999a. Natural Heritage Reference Manual for Policy 2.3 of the Provincial Policy Statement.(Suggest use of 50 metre adjacent lands for significant wetlands) Ontario Ministry of Natural Resources. 1999b. Provincially Significant Black-Farewell Wetland Complex. MNR Aurora. 33 pages. (References to importance of upland woodlands for foraging and hibernation of amphibians.) Riley, J.L. and P. Mohr. 1994. The natural heritage of southern Ontario's settled landscapes. Ontario Ministry of Natural Resources. Southern Region, Aurora. 78 � PP. I i i i I 699n - ' Beak International Incorporated 8 *1�000 ATTACHMENT 3 u N 70'44 10" 135 . 201 m �b- 107. 1 15.4 12.7 T, I LOCK 22 OPEN SPACE e J �P 10 ' 1 I POND { 1 I i /•, 3 32 0 ^ ..p M 13 ° ti tr BLOCK 21 • , _.� N 7 N �> > °0 PARK AREA N 4b 6 14 . �1 ! 36.7 _..... offv I s 15 N ?� 5 � co 39' b4 / � o '�•, 111 /\ 'O61 N ` N 5 7 i, M _ 29.8 N IN 51.2 N 3.07 0 00 18 10, 3c - I IVG BILK/34 ; N { p 0,7 30 6 PARK AREA i ►n M �.` 20 0 rj 2(!�� `' 1 Z g" RI.S 1 ' R•5'0 i.. ,22.6 30.2 / POSSIBLE FUTURE CAL Of ROAD __...._....... ; N 71 *24 40' E 81 . 61 0"' im EXlSTIN CAL OF ROAD I EX 0.30 11 R YE t'd�REMaL 2�I 86 25 24_N / / PROPOSED DRAFT PLAN CAD FILE, SXI IDP2 PLOT GATE• MAR 10 i 99 PART OF LOT 30-CONCESSION 3 SUBMISSION, FORMERLY IN THE TOWNSHIP OF DARLINGTON SCALE, HORZ. 1 1000 NOW IN THE MUNICIPALITY OF CLAR I NGTON DRAIN BY DESIGN BY. W.G .C . REG 1 ONAL MUN I C I PA I TY OF DURHAM CHECKED BY• W.G •C . MAY 1998 G•G- Biddle & Aeeocietes Limited PROJECT NO. ® c n n s u I t I n g e n g I n e e r e 98025 96 KING STREET EAST • OSHAWA . ON L I H I 136 DRAWING NO _PHONE ( 905 ) 576-8500 - FAX ( 905 ) 57G-97'50 F I G URE Z/ nnnn -\ -- - -- - - -- - - - - -- - - ` ur 31 tpf M ur S 135.2 LU 9 y BLOCK 17 �� :, �� OPEN SPACE POND ® 1 N 1 PLAN 0ry O S ' USE SCHEDULE l LOT EUC No. b. OF AREA LOTS WITS IWI r 8 M /30-9 ' 33.I tg 21 T, hp2 �2• .� oV. ,.r.. ..1111 9 o s: •le 2s 1 � 2g.o ° ,\�� SIGNIF T 00/ ` .� .� It 1`•�S)•9 N ,� ' / /WETL A .er sau.+c[ rut. 17 I am j N i 32.2 .aolrdlw TTia�n w� 7 I r �i 1 ` BRtY O C 1 f p i / m•a� a..Wool[101.OR14. -�� 4 I I ' ( ' N 5 ..� o fV 44 J ►. O 30.4 O Qr ! p N �"SO �I 1 ( O.R uQ1.•.s u rM mo.Oa�rMw uA t 1 aw,.fE�1mOlt�•rs r cm r d LE n� 4 9.5 29.5 3.07 .�..�y� . I \, ,i, l ��I •1��' 10l y O , Z ri 31.4 � � `K/T34 �; N ..... r ... °' ', o J - J ' .f OA K s1REAS 1° M 8 1 31.0 PROPOSED DRAFT PLAN III 0 P.VtT.OF LOT 3O.COCESS I ON 3 FOI94Mr IN T14E TOMSN OF D,WLINCTOM MUNICIPALITY OF CZARINGTON Z �'�` I R 5 4.75 RELIONAL WUNICIPALITY OF otom" 22.6 30.Z 0 r / as�rrr 1 a1...... F qss l cal of aoAo i N T( 'Z4'40' E 81 -GI 0 m BLK 35 « N N EXl$TINC 0.3( w. ..cc l TO BE REMOVEL ATTACHMENT 5 CONDITIONS OF APPROVAL OF FINAL PLAN REGISTRATION PLAN IDENTIFICATION 1. That this approval applies to draft Plan of Subdivision 18T-99007 prepared by D. G. Biddle and Associates dated (revised) February 2001, showing Lots 1-15, with 12 metre lot frontages, Block 16 for a 0.159 ha park and Block 17 for 0.827 ha of Open Space. FINAL PLAN REQUIREMENTS 2. That all streets within the Plan of Subdivision shall be dedicated as public highway and shown as such on the final plan. 3. That all streets shall be named to the satisfaction of the Municipality of Clarington and shown on the final plan. REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT 4. That the Owner shall retain a qualified landscape architect to prepare and submit a Landscaping Plan to the Director of Public Works and the Director of Planning and Development for review and approval. The Landscaping Plan shall reflect the design criteria of the Municipality as amended from time to time. 5. That the Owner shall retain a professional engineer to prepare and submit a Master Drainage and Lot Grading Plan to the Director of Public Works for review and approval. All plans and drawings must conform to the Municipality's Design Criteria as amended from time to time. 6. That the Owner shall retain a qualified consultant to prepare a general plan showing buffers and tree removal areas to the Director of Planning and Development for review and approval. The plan shall identify those areas to be preserved and fenced to prevent intrusion of heavy machinery. Trees shall only be removed within the area directly subject to the residentia subdivision. I 7. That the Owner shall dedicate Blocks 16 and 17 to the Municipality free and clear of all encumbrances for park and open space purposes. Block 16 shall be used for park purposes. 8. Specific requirements for fencing Blocks 16 and 17 will be determined at the engineering stage solely at the discretion of the Director of Public Works and taking into account CLOC's requirements for fencing the common boundary between Block 16 and Lots 9 to 12 inclusive and Block 17 and Lots 1-8 inclusive. 9. The applicant's engineer will be required to prepare Grading and Drainage Plan that details the configuration of the on-site storm sewer system (minor system) and the conveyance of the overland flow (major system) from this site 6990 4 REQUIREMENTS TO BE SATISFIED PRIOR TO SUBDIVISION AGREEMENT Cont 10. That the following conditions be fulfilled to the satisfaction of the Central Lake Ontario Conservation Authority: i) That prior to any on-site grading or construction or final approval of the plan, the Owner shall submit to, and obtain approval from, the Central Lake Ontario Conservation Authority for reports describing the following: a) the intended means of conveying stormwater flow from the site, including use of stormwater techniques which are appropriate and in accordance with provincial guidelines; including, the intended means of promoting on-site j infiltration and maintaining discharge into wetland areas; I b) the anticipated impact of the development on water quality, as it relates to fish and wildlife habitat once adequate protective measures have been undertaken; and c) the means whereby erosion and sedimentation and their effects will be minimized on the site during and after construction, in accordance with provincial guidelines. The report must outline all actions to be taken to prevent an increase in the concentration of solids, in any y as a water body result of on-site, or other related works, to comply with the Canada Fisheries Act. The owner agrees to erect a 1.8 metre high fence along the common boundary between Block 17, Block 16 and Lots 1 to 12 inclusive. Prior to final approval, an edge management plan shall be prepared and submitted to CLOC for review and approval. The plan shall specifically address the need for planting/edge rehabilitation within the buffer area abutting Lots 1 to 12 inclusive. iv) Prior to final approval, the owner shall prepare a Homeowner Environmental Education Information Package for review and approval by CLOC and the Municipality of Clarington. These materials should be consistent with the information requirement outlined in the Gartner Lee Limited EIS addendum dated June 2000. . i V) Block 17 shall be dedicated into public ownership and shall be subject to the appropriate Environmental Protection zoning. vi) Within Block 16 all areas identified as being within the Provincially Significant Wetland Complex as well as those adjacent lends within 15 metres of the Provincially Significant Wetland Complex shall be subject to the appropriate Environmental Protection zoning. vii) The owner shall agree within the executed subdivision agreement with the Municipality to carry out or cause to be carried out the requirements of: a) The reports required in Conditions i) and iii); b) Conditions ii), v) and vi); and c) The owner agrees to distribute the Homeowner's Environmental Education Information Package to all lot purchasers within the plan. 699095 viii) A copy of the fully executed subdivision agreement between the Municipality of Clarington and the owner should be submitted to Central Lake Ontario Conservation Authority. REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT 11. That the Owner shall enter into a Subdivision Agreement with the Municipality and agree to abide by all terms and conditions of the Municipality's standard subdivision agreement, including, but not limited to, the requirements that follow. 12. That all easements, road widenings, and reserves as required by the Municipality be granted to the Municipality free and clear of all encumbrances. L- 13. The location and design details for all construction access to the proposed development must be approved by the Director of Public Works. 14. The applicant must enter into a development agreement with the Municipality, which includes all requirements of the Public Works Department regarding the engineering and construction of all internal works, and services related to this plan of subdivision. 15. All works and services must be designed and constructed in accordance with the Municipality of Clarington Design Criteria and Standard Drawings, provisions of the Municipality Development By-law#92-015 and all applicable legislation and to the satisfaction of the Director of Public Works. 16. That the Owner shall fulfil the requirements of the Environmental Impact Study as prepared by Garnter Lee and Associates (February 1998) with respect to hydrogeology including the use of roof leaders directed toward the downhill edge of buildings and not directed to the storm sewer system. Multiple downspouts should be used to spread the flow over as wide an areas possible. In addition, one metre long trench plugs located every 10 metres shall be placed along all buried services, including services running from the individual homes where those services exceed 10 metres in length. All trench plugs shall be constructed within the right-of-way. A hydrogeologist shall review and be satisfied with the proposed design. 17. That the Owner shall fulfil the requirements of the Environmental Impact Study as prepared by Gartner Lee and Associates (February 1998) with respect to the establishment hment of foundation weepers and a third pipe system shall be utilized to direct groundwater downstream. Weeper drains and third pipes shall not be discharged to storm sewers. 18. That all driveways be graded in such a manner that stormwater flows to the sides of the driveway. 19. That Block 17 and those lands zoned Environmental Protection shall be left in its naturalized state with the exception of a municipal pedestrian trail. 20. That the Owner shall pay the Municipality, the Development Charge in accordance to the Development Charge By-law as amended form time to time, as well as payment of a portion of front end charges pursuant to the Development Charge Act if any are required to be paid by the owner. 699006 REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT Cont 21. That the Owner shall provide and install sidewalks, street lights, temporary turning circles etc. as per the Municipality's standards and criteria. 22. That the Owner shall cause all utilities, including hydro, telephone, Cable TV, etc within the streets of this development to be installed underground for both primary and secondary services. 23. That the Owner shall provide the Municipality, at the time of execution of the subdivision agreement unconditional and irrevocable, Letters of Credit acceptable to the Municipality's Treasurer, with respect to Performance Guarantee, Maintenance Guarantee, Occupancy Deposit and other guarantees or deposits as may be required by the Municipality. 1 24. That the Owner shall adhere to architectural control requirements of the Municipality. 25. That prior to the issuance of building permits, the Owner shall, through its acoustic engineer, E , provide a certification to the Director of Planning , verifying that the Builder's plans are in accordance with the Noise Control Report as approved by the Ministry of the Environment and the Municipality of Clarington, if required. 26. That prior to the issuance of building permits, access routes to the subdivision must be provided to meet Subsection 3.2.5.2(6) of the Ontario Building Code and, that all watermains and hydrants are fully serviced and the Owner agrees that during construction, fire access routes be maintained according to Subsection 2.5.1.2 of the Ontario Fire code, storage of combustible waste be maintained as per Subsection 2.4.1.1 and open burning as per Subsection 2.6.3.4 of the Ontario Fire Code. 27. The Owner agrees that where the well or private water supply of any person is interfered with as a result of construction or the development of the subdivision, the Owner shall at his expense, either connect the affected party to municipal water supply system or provide a new well or private water system so that the water supplied to the affected party shall be of quality and quantity at least equal to the quality and quantity of water enjoyed by the affected party prior to the interference. 28. That the Owner satisfy the Municipality of Clarington Public Works Department, financially and/or otherwise. 29. That the Owner satisfy the Central Lake Ontario Conservation Authority and/or otherwise. I 30. That the builder include a disclosure in all purpose and sale agreements advising home buyers of municipal parking regulations. 31. That all single detached dwelling units be constructed with two (2) outdoor parking spaces. 32. That the Owner erect 1.8 metre high chainlink fence in conformity with Municipal Standards along the side and rear yards of all residential lots within this plan of subdivision abutting Block 16 and Block 17. 699007 REQUIREMENTS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT Cont 33. The Owner agrees to establish a geodetic benchmark in the vicinity of Trulls Road and George Reynolds Drive which will serve as vertical control for the Glenview Neighbourhood if not already established. The Owner will be responsible for 100% of the cost establishing this benchmark. 34. That the applicant provide the Planning Department, on disk in a CAD format acceptable to the Municipality a copy of the Plan of Subdivision as draft approved and final approved. i I L- i i i i 699008 ATTACHMENT 6 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2001- being a By-law to amend By-law 84-63, the Comprehensive Zoning By- law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63,as amended,of the Corporation of the former Town of Newcastle; i NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section "13.4 Special Exception Urban Residential (R2) Zone", is hereby further amended by adding thereto,the following new Special Exception 13.4.31,as follows: l : "13.4.31 URBAN RESIDENTIAL EXCEPTION(R2-31)ZONE Notwithstanding the provisions of Section 3.20 a. and 13.2,those lands zoned (R2-31)on the schedules to this By-law shall also be subject to the following zone regulations: Yazd Requirements(minimum) a) Setback of all buildings and structures to Environmental Protection (EP)zone 1.2 metres" I 2. Schedule "4" to By-law 84-63, as amended, is hereby further amended by changing the zone categories from: "Agricultural(A)"to"Holding—Urban Residential Type One(H)R1" "Agricultural(A)"to"Holding—Urban Residential Type Two(H)112" "Agricultural(A)"to"Holding—Urban Residential Type Two Exception(H)R2-31" "Agricultural(A)"to"Environmental Protection(EP)" 3. Schedule"A"attached hereto shall form part of this By-law. 4. This By-law shall come into effect on the date of the passing hereof,subject to the provisions of Section 34 of the Planning Act. BY-LAW read a first time this day of 2001 i BY-LAW read a second time this day of 2001 BY-LAW read a third time and finally passed this day of 2001 JOHN MUTTON,MAYOR PATTI L.BARRIE,MUNICIPAL CLERK 699099 This is Schedule "A" to By-law 2001 - passed this day of 2001 A.D. N 70^44'10' E 135.201 n LOT P �� •`,; :.,,`.'::�:�,��''�� E CONCESSION 3 P � �;�:�/�'N:t"::':Ni:i•iii':.'.Y::�:•:.YI.::Y:�;�;.W.':::':•Y•yN�Y.'.l.Y:•:{• �DL Q ;.Y..;,1: ::•tY•,•Y,'v�t••;:,1,;:;.; Y:AtYNl't::NY•SY:�" .(.%..........7►::• 53,395 n N 72-P.9'10' E .r: xr:'iiixii'r'r:iii z c 'rii:�;�:ti�'r}'.{•� ::�ri.,.�•rti?�':i�$'�:�'i}'��"ir�vr:�'r' EXISTING BLK 94 `t ••�:;h ;:::w;tl:':: ;'j: ti.Ytitiiiiivti PARK AREA c°.f +t�•:�t'!t•ti:::,7;::..::.Y::. ....: .......... i is :�:?t:+7�:: .......�•�� .: _ N 71-24'40' E 81.610 n IGEORGE z REYNOLDS DRIVE y BLK 35 I ZONING TO REMAIN "EP" ® ZONING CHANGE FROM "A" TO " EP" ® ZONING CHANGE FROM "A" TO " (H)R 1 " ZONING CHANGE FROM "A" TO ® (H)R2" ZONING CHANGE FROM "A" TO « (H)R2-31 i I John Mutton, Mayor Pattl L. Barrle, Municipal Clerk i LOT 30 LOT 29 0 ORGE' ¢ OL v o M 0 JI LJ °' W to _J L) w _ 1 ° 0 ~-� _ Et-1101 T. � COURTICE -_ -- },- - WASH ROAD r DN:gpamavt THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, June 18, 2001 Res. # Report #: WD-27-01 FILE #: By-law # i Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY, 2001 I Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-27-01 be received for information. i i BACKGROUND: 1.1 With respect to the Building Permit Activity for the month of May 2001, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF MAY 2001 YEAR TO DATE 2001 YEAR TO DATE 2000 Permits Issued 89 316 434 VALUE OF CONSTRUCTION Residential $ 5,848,761 $ 21,964,318 $ 32,246,755 Commercial $ 112,870 $ 1,285,654 $ 1,869,600 Industrial $ 0 $ 394,050 $ 983,903 Others $ 137,500 $ 900,800 $ 6,437,900 TOTAL $ 6,099,131 $ 24,544,322 $ 41,538,158 699011 REPORT NO.: WD-27-01 PAGE 2 1.2 With respect to non-residential building permit activities, the details are rovi p ided as follows: APPLICANT CONSTR TYPE LOCATION $ VALUE Valiant Properties Tanning Salon 2377 Highway #2 (U124) 27,870 Metcalf, Michael Restaurant 28 King Street E 80,000 King, Barb Riding Arena 5679 Jewell Road 137,500 Old Timers Trucking Plumbing 220 Lake Road 5,000 . TOTAL ' 250,370 i i Respectfully submitted, Reviewed by, I Stephen A. Yokes, P.En g Franklin Wu, � Director of Public Works Chief Administrative Officer. SAV*bb j June 5, 2001 I 699012 _ --- -- FIT'�: Monthly Building Activity Report. Municipality of Clarington Printed on June 5, 2001 at 09:29 For the month ending 01.05.31 II Permits Issued Housing Starts Value of Construction V II Group j May 2001 1 2001 Y.T.DI 2000 Y-T.D1 May 2001 2001 Y.T.D1 2000 Y.T.D1 May 2001 2001 Y.T.D. 1 SFD Single Family Dwelling II I I I I I I I i z000 Y.T.D. d SDD Semi-Detach(Link) Dwelling sFD II I 24 1 92 i 162 1 13 1 125 1 147 1 3,753,280.00 1 13,561,863.20 1 17,611,570.00 n SMD Single Mobile Dwelling I 11 SDD 1 14 1 54 1 160 1 24 1 82 1 154 1 1,624,052.00 1 6,193,102.00 1 13,382,175.00 11 TWH Townhouse li I I I i i I I 1 SMD 1 u MUL Multi II I I 1 I I I 1 I I ( 10,000.00 ( U DFD Dual Family Dwelling if I 1 I 1 1 I 10 II TWH 1 1 8 ( i I I I 1 601,510.00 ( OTH Other If I I i I i I II 11 MUL 1 1 1 1 I I I I 0 COM Commercial II I I 1 I I I I I DFD I ( 1 I 10,000.00 p IND Industrial II I ( I II INS Institutional 0TH 39 70 471,429.00 1,597,843.00 1,z43,olo.oo ON ii H AGR Agricultural ,,fl ll SUB-TOTAL 1 77 i 266 1 393 1 37 1 208 1 302 1 1 5,848,761-00 1 21,964,318.20 ( 32,246,755.00 11 GOV Government I I I I HYD Hydro �fCOM 1 3 i 14 1 20 1 1 1 3 1 3 1 112,870.00 1 1,285,654.00 1 1,869,600.00 p PLM, Plumbing I ( I ii REN Renewal 11 IND 1 1 1 1 3 1 2 1 1 i 394,050.00 1 983,903.00 W li I I I i I I 1 j 1 I 0 DEM Demolition it INS 1 1 6 1 3 1 1 1 1 I 1 54,000_00 1 5,955,000.00 B IF I I I I I I I 11 AGR 1 1 1 6 1 1 1 2 1 4 1 1 137,500.00 1 575,300.00 1 5,500.00 u If I I I I I I I p GOV 1 1 2 1 3 1 1 1 1 1 j 177,500.00 1 109,400.00 p If I I I I I I I II HYD 1 1 5 1 5 1 I I 1 I 1 II I 1 I i 94,000.00 ( 368,000.00 p 11 PLM I I I I I I I G II I I I I I I j U II REN II DEM 1 8 1 14 I 1 I I I 1 I 7 I I i I 1 1 II I II 11 SUB-TOTAL 1 12 1 50 1 41 1 3 1 9 1 5 I 250,370.00 1 2,580,504.00 9,291,403.00 1 I u I II TOTAL 1 89 1 1 1 1 316 434 40 1 217 1 307 1 6,099,131.00 1 24,544,822.20 1 41,538,158.00 d 11 1 I 1 I 1 I I I I 11 BP FEES 1 49,119 1 204,000 1 438,084 1 1 1 1 11 PP FEES t I( HISTORICAL COMPARISON OF BUILDING PERMITS 'f II based on Building Permits Issued. Printed on 01.06.05 at 09:29 II Current Year Figures to the End of 01.05.31 II YEAR I RESIDENTIAL I COMMERCIAL I INDUSTRIAL ( AGRICULTURAL I INSTITUTIONAL I GOVERNMENT I ONT HYDRO I TOTAL (( 1 II ( 76,206,503.34 ( 5,031,825.00 1 7,206,286.00 1 244,736.00 1 7,349,286.00 1 1,028,587.00 1 693,737.00 ( 97,760,960.34 (( i 2001 II ( 21,964,318.20 1 1,285,654.00 ( 394,050.00 ( 575,300.00 ( 54,000.00 ( 177,500.00 1 94,000.00 ( 29,544,822.20 II (t— II 79 1 4,672,000.00 ( 5,981,000.00 1 4,100,000.00 1 412,000.00 ( 87,000.00 i ( ( 15,252,000.00 j I II 80 ( 4,618,000.00 j 832,000.00 1 2,505,000.00 1 101,000.00 1 4,291,000.00 1 ( 2,814,000.00 i 15,161,000.00 II I II 81 j 5,341,000.00 ( 467,000.00 ( 866,000.00 ( 156,000.00 ( 246,000.00 ( i 86,478,000.00 ( 93,554,000.00 11 I II 82 ( 6,260,000.00 1 718,000.00 ( ( 256,000.00 ( 127,000.00 ( 1,506,D00.00 I 1 7,466,000.00 ( 16,333,000.00 11 (( 83 1 6,561,000.00 ( 1,274,000.00 1 246,000.00 ( 114,000.00 1 2,278,000.00 ( 1 7,281,000.00 1 17,754,000.00 II I II 84 ( 13,450,000.00 ( 1,262,000.00 ( 1,885,000.00 1 120,000.00 1 445,000.00 1 ( 7,300,000.00 1 24,462,000.00 II ( (1 85 ( 29,859,000.00 ( 1,299,000.00 i 786,000.00 1 100,000.00 1 1,719,000.00 1 1,330,000.00 ( 630,000.00 1 35,723,000.00 11 I II 86 ( 65,010,000.00 ( 2,247,000.00 1 3,071,000.00 1 184,000.00 1 839,000.00 ( 1 1,770,000.00 ( 73,121,000.00 II 1 II 87 ( 90,705,000.00 1 4,619,000.00 1 4,165,000.00 1 231,000.00 1 2,063,000.00 1 7,995,000.00 ( 3,095,000.00 1 112,873,000.00 I( I 11 88 1 137,773,000.00 ( 2,901,000.00 1 5,627,000.00 1 160,000.00 ( 14,207,000.00 1 1 1,439,000.00 1 162,107,000.00 II I CYN II 89 1 148,434,000.00 1 3,149,000.00 ( 34,157,000.00 1 50,000.00 1 8,224,000.00 i 6,868,000.00 1 24,139,000.00 ( 225,021,000.00 11 "Q (( \O (1 90 1 57,581,350.00 1 1,526,000.00 ( 2,948,000.00 1 1 4,145,000.00 i 3,678,000.00 ( 430,700.00 ( 70,309,050.00 II I Q 'I 91 ( 65,698,000.00 1 3,859,300.00 1 1,324,000.00 1 438,000.00 1 551,000.00 1 17,000.00 1 1,521,500.00 1 73,408,800.00 11 (( 92 1 67,186,310.00 1 1,321,500.00 ( 186,000.00 1 412,000.00 1 1,389,000.00 1 5,585,000.00 1 21,413,500.00 ( 97,493,310.00 II I 1 (1 93 ( 52,220,000.00 1 5,109,000.00 1 7,000.00 1 733,500.00 1 5,183,000.00 1 428,000.00 1 705,500.00 ( 64,386,000.00 II I (( 94 1 72,461,955.00 1 1,216,700.00 1 1,836,000.00 ( 276,100.00 ( 1,258,500.00 1 1,975,000.00 ( 1,816,750.00 ( 80,841,005.00 11 ( 11 95 ( 41,455,602.25 ( 3,478,800.00 1 551,000.00 1 584,900.00 1 10,469,000.00 1 359,000.00 ( 136,500.00 1 57,034,802.25 I( ( II 96 ( 56,047,370.00 1 4,164,405.00 1 610,000.00 1 596,500.00 1 211,500.00 1 5,083,000.00 1 951,705.25 ( 67,664,480.25 (( I 97 1 72,334,758.00 1 16,573,385.87 1 12,615,000.00 1 698,000.00 ( 17,129,700.00 i 4,372,388.00 1 1,677,600.00 1 125,400,831.87 11 11 98 1 60,673,258.00 1 11,067,876.76 1 3,146,000.00 ( 438,100.00 1 8,266,515.00 1 1,477,761.00 1 281,000.00 ( 85,350,510.76 11 I 1 II 99 1 69,554,326.00 i 2,274,800.00 1 1,499,150.00 1 600,100.00 1 8,699,410.00 1 238,000.00 1 15,000,000.00 1 97,865,786.00 11 R -T it Summary of Residential Units by Geographical Areas I) II based on Building Permits Issued. Printed on 01.06.05 at 09:29 II II Current Year Figures to the End of 01.05.31 II I{ i II URBAN AREAS RURAL AREAS HAMLETS II I{ II YEAR I BOWM I COUR I NEWC I WILM I ORON ( DARL I CLAR I BURK I ENFI I ENNI I RAMP I HAYD I KEND I KIRB I LESK I MAPL I MITC I NEWT 1 SOLI I TYRO I TOTALII I 112000 1 Ia8 1 231 1 110 19 I 102 1 17 ( 1 I 1 7 ( 1 1 { I I I I I 3 I 1 1 679 II IF- 112001 1 48 1 46 1 14 1 8 1 1 33 1 2 1 I 1 3 1 1 1 I I i I I I I 1 1 155 I II II 76 I 239 I 2 I 5 I 1 3 I 19 I 18 I I 1 1 I 2 I 1 I I 1 I 3 I I 3 1 1 1 1 299 I II 77 II 1 118 I 2 1 11 i I 7 1 29 1 26 I I I I 2 1 2 1 2 1 I 1 1 I 2 1 1 I I 1 203 II 11 78 ( 13 1 2 1 2 1 1 45 I 19 I 25 1 1 1 I I 1 1 I I 1 1 1 1 I 119 2 2 5 1 1 1 1 I II II 79 I 1 1 2 1 7 1 I I 25 1 22 I I I I I I 1 1 1 1 3 1 f 1 I 1 1 I 63 II I II II 80 I 3 1 2 l 97 I I 1 1 19 1 12 1 I I I I I I I I I I I 3 1 3 1 es I If II d1 I 1 1 I 3 1 I 2 1 28 I 25 1 1 1 I I I 1 1 i I 1 1 I 2 1 I 7 1 2 1 73 II 82 1 60 I 1 1 5 ( I 1 1 24 1 14 1 1 1 1 I I I I I I I 1 1 1 2 1 5 1 114 II 11 83 I 10 1 2 I 7 I I 1 32 1 18 1 2 1 I 2 I 3 1 3 1 1 1 I I 3 1 1 1 1 1 1 84 II 84 I 9 I 36 I 4 I 107 1 6 I 43 1 15 1 3 I I 1 I 2 I 1 I 1 1 i 1 I 1 1 4 1 7 I 239 II QN 11 85 1 61 1 276 1 26 1 118 1 4 1 46 1 22 1 9 I I 1 1 3 1 3 1 1 1 1 2 1 1 1 1 1 4 1 576 11 "Q I `Q II 86 I 125 1 579 1 105 1 173 1 2 1 82 1 33 1 18 I 1 9 1 7 1 4 1 I I 1 2 1 3 1 1 5 1 4 11151 11 Cl::) 87 1 365 I 670 I 26 1 137 1 3 1 111 1 45 1 12 1 1 14 1 5 1 4 1 1 1 1 1 I 1 I I I 5 1 2 11402 11 II 88 I 347 I 633 I 317 1 64 1 2 I 123 1 44 i 21 I 1 15 1 4 1 1 1 11582 11 II 89 I 181 1 697 1 262 i 42 1 1 I 77 ( 49 1 11 I 2 1 21 1 8 1 I I I I I 1 1 2 . I 4 1 1 11359 1 I II 11 90 1 199 1 305 I 28 I 6 1 1 25 1 20 I 5 I 1 4 1 1 I 1 I I I I I 2 1 1 594 11 I II 91 1 433 I 255 ( 46 I 2 I 1 1 15 1 11 1 1 I I 2 1 1 1 ( 1 1 1 I ( I 1 1 2 1 1 771 11 92 1 532 1 204 I 22 ( 10 I 3 I 14 1 6 I 1 I 1 1 I 1 1 1 1 I I I I ( 1 i 1 1 1 797 11 11 93 ( 301 1 232 ( 6 I 10 I 3 ( 9 1 6 I 1 I i I 3 I I i ( ( ( I 1 1 I 1 572 I u 11 94 1 406 1 388 I 4 1 10 1 2 I 1 11 8 2 834 II 11 95 1 229 i 170 i 1 16 I 1 1 21 1 7 1 I I I 1 1 1 1 1 I I I 2 1 I 1 447 I � 11 96 ( 217 1 331 I 3 1 16 I 1 17 1 10 I I I 3 1 2 1 1 1 1 I I I 2 1 1 1 601 u 97 1 423 1 295 1 5 I 21 I 1 20 1 20 1 2 I 3 1 7 1 2 1 2 1 1 1 1 ( I I 1 1 1 801 u N 98 1 313 1 254 I 4 ( 33 1 i 14 1 12 1 1 I i 3 1 1 1 1 1 1 I I i I { I 1 636 II 99 1 184 1 296 I 78 ( 21 i 1 I 31 I 17 1 I I 6 ( 2 1 1 1 1 1 1 1 I I I 1 I ( 1 640 i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMMSTRATION COMMITTEE File# Date: JUNE 18, 2001 Res. # Report No.: WD-28-01 Our File No.: B.01.12.51 By-Law# Subject: ALL-WAY STOP REQUESTS AT THE INTERSECTIONS OF: CHURCH STREET AND DIVISION STREET; CHURCH STREET AND ONTARIO STREET; TEMPERANCE STREET AND WELLINGTON STREET; AND DIVISION STREET AND WELLINGTON STREET,BOWMANVILLE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-28-01 be received; i I 2. THAT the requests for all-way stops at the above noted intersections be denied; 3. THAT one metered parking space on Temperance Street, south of Wellington Street, be removed to improve visibility; and 4. THAT Staff continue to monitor the intersections for volumes, motor vehicle collisions, i sight triangle obstructions or other safety concerns. I REPORT I 1.0 ATTACHMENTS i No. 1: Key Map No. 2: Detailed motor vehicle collision history No. 3: All-way stop warrants from the Manual of Uniform Traffic Control Devices 699016 REPORT NO.: WD-28-01 PAGE 2 2.0 BACKGROUND 2.1 Requests were received to review intersection safety at a number of intersections near the Municipal Administrative Centre in Bowmanville, including a petition from residents of 95 Wellington Street requesting an all-way stop at Temperance Street and Wellington Street. 3.0 REVIEW AND COMMENT 3.1 Intersection of Church Street and Division Street Church Street is classified as a collector roadway from Liberty Street to Scugog Street. Church Street currently has two all-way stops, one at Temperance Street and the other at I George Street. The proposed Division Street all-way stop, if approved, would create three consecutive all-way stop conditions. The volume count at the intersection of Church Street and Division Street,which showed an p.m. peak intersection volume of 388 vehicles, is below the warrant figures established in the Manual of Uniform Traffic Control Devices to recommend an - all way stop. The warrant I for an all-way stop on a collector road is 500 vehicles per hour for any 8 hours of a day as specified in the Manual of Uniform Traffic Control Devices warrants (see Attachment No. 3). I F i A review of the motor vehicle collision history,detailed as Attachment No. 2, does not show a consistent collision problem. Records show; one during 1997, one during 1998, and 3 h during 1999, in which the drivers stopped but failed to yield to oncoming traffic causing right angle collisions. During 2000, only one collision occurred and this was a rear-end type rather than a right angle collision. Up until June 1, 2001, only one collision has occurred. In comparison, the intersection of Church Street at Temperance Street, which is an all-way stop, has been accident free for a number of years, while Church Street at George Street, which is also an all-way stop, has had four collisions since 1997. Based on the Provincial guidelines, Staff are not recommending implementation of an all- way stop at the intersection of Church Street and Division Street. 699017 REPORT NO.: WD-28-01 PAGE 3 3.2 Intersection of Church Street and Ontario Street Church Street is classified as a collector roadway from Liberty Street to Scugog Street. Church Street currently has two all-way stops, one at Temperance Street and the other at George Street. If both the Division Street and Ontario Street intersections were changed to all-way stops,per local requests, it would create four consecutive all-way stops. The volume count at the intersection of Church Street and Ontario Street, during the peak p.m. period, was 310 vehicles. This is below the warrant figures established in the Manual A-- of Uniform Traffic Control Devices to recommend an all-way stop. The warrant for a collector road is 500 vehicles per hour for any 8 hour period. This request for an all-way stop was prompted by two collisions within seven days during June 2000. In both cases, the northbound drivers were charged with failing to g g stop. Although it was not a factor in the collisions, Staff have improved visibility by cutting back a private hedge that was encroaching upon the southeast quadrant to improve sight lines from a stopped position. Other than the two collisions within seven days during June 2000, the intersection has been accident free for the past 4 years. Based on the Provincial guidelines, Staff are not recommending implementation of an all- way stop at the intersection of Church Street and Ontario Street. I 3.3 Intersection of Temperance Street and Wellington Street This intersection is at the junction to two local roads. At the p.m.peak hour, the intersection traffic volume of 232 vehicles is below the warrant figures established in the Manual of Uniform Traffic Control Devices. An adult crossing guard is not presently warranted at this location, however a student patrol program is in place. The warrant for the intersection of two local roads is 350 vehicles for any one hour period. The motor vehicle collision history shows; one during 1997, none during 1998, one during 1999 and two during 2000. There have been no collisions during 2001 up to Jurie 1st. To improve safety, stop bars have been applied to Wellington Street and a yellow centre line was applied to Temperance Street during December 2000. The application of a centre line 699018 REPORT NO.: WD-28-01 PAGE 4 will give it a narrowing effect which, combined with parked vehicles, should further reduce the already low speeds. Metered parking spaces on Temperance Street are the legal distance of 10 metres south of Wellington Street but can hinder vision, particularly if occupied by vans. The collision during 1997 is the only report in which parked vehicles and a wooden construction fence were noted as contributing factors. When motorists on any roadway are confronted with visibility problems caused by parked vehicles or other obstructions, they are required to slowly creep into the intersection until their vision of oncoming traffic is improved. If an all-way stop were introduced, staff would recommend removal of one or more metered parking spaces from the east side of Temperance Street to ensure the stop sign is visible. Based on the Provincial guidelines, Staff are not recommending implementation of an all- way stop. Staff will continue to monitor this location annually to determine if an adult guard is warranted in the future. 3.4 Intersection of Division Street and Wellington Street This is the intersection of two local roads. During the p.m.peak hour,the intersection traffic i volume of 145 vehicles is below the warrant figures established in the Manual of Uniform Traffic Control Devices. The motor vehicle collision history shows;none during 1997,none during 1998, one during 1999 and two during 2000. There has been one collision during 2001, up to June 1St, which occurred on March 2nd when a vehicle slid in poor road conditions into a northbound vehicle. Sight lines are acceptable with vegetation being trimmed by adjacent property owners. Based on Provincial guidelines, Staff are not I recommending implementation of an all-way stop. The warrant for the intersection of two local roads is 350 vehicles for any one hour period. 3.5 Review by Clarington Traffic Management Advisory Committee At a meeting on May 17, 2001, members of the Committee reviewed the motor vehicle history and vehicle counts for the intersections near the Municipal Administrative Centre. 699019 REPORT NO.: WD-28-01 PAGE 5 The Committee members also visited the intersections and made the following recommendations: None of the intersections under review should be changed to all-way stops. They also recommended that property owners at the intersections be provided with information about municipal by-laws concerning sight triangles to ensure that vegetation does not become a problem. i E . Intersection of Temperance Street and Wellington Street sight lines should be improved by removing one metered parking space on the west side of Temperance Street, south of Wellington Street. At the intersection of Church Street and Division Street, visibility of the sto p �si for southbound motorists is acceptable, despite the placement of the hydro pole. It was noted that the B.I.A. should be restricted from placing flowers or flags in front of or near the stop sign, which could cause a distraction for motorists. The Municipal By-law Officer should review the legality of the yellow sign in front of Trinity United Church. i E 4.0 CONCLUSION 4.1 Based on Provincial guidelines, which consider intersection volumes, visibility and motor vehicle collisions; Staff are not recommending implementation of all-way stops at any of the requested intersections listed in this report. Staff supports the recommendation made by the Clarington Traffic Management Advisory Committee to remove one metered parking space on the west side of Temperance Street, south of Wellington Street,to improve visibility. Respectfully submitted, Reviewed by, Stephen A. Vokes, P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer RDB*SAV*ce 06/06/01 699020 i �h I J �J R V R Carlisle Ave � j R ��Q R F_7 ❑�� LEGEND S BIECT� �a r �u �. Existing all-way stop SITE aD 0 5 ion st 0 O Proposed all-way stop King uLJL �' fir- ❑� DRAWN BY:J.R.M DATE:JAN.2001 I OWMA,NV L E-yy,�� ! REPORT WD-28-01 KEY MAP ATTACHMENT NO. 1 � q4n � � MOTOR VEHICLE COLLISION HISTORY Church Street/Division Street 1997 97-48221 97/05/17, 18:45, Saturday, southbound driver'stopped but failed to yield and struck side of eastbound vehicle 1998 98-51288 98/05/26, 13:07, Tuesday, southbound driver stopped but failed to yield to westbound vehicle 1999 99-30977 99/04/01, 20:10, Thursday, southbound driver stopped but failed to yield to eastbound vehicle 99-113945 99/10/26, 13:05, Tuesday, northbound driver stopped but failed to yield to westbound vehicle 99-121636 99/11/15, 15:22,Monday, southbound driver stopped but failed to pp yield to eastbound vehicle 2000 00-85639 00/08/10, 14:45, Thursday, eastbound vehicle stopped to make left turn, rear-ended by eastbound vehicle 2001 up to June 1 01-23157 01/03/05 08:30, Monday, southbound vehicle stopped but failed to yield to westbound vehicle Church Street/Ontario Street 1997 None i 1998 None 1999 None 2000 00-57806 00/06/07, 16:50, Wednesday, northbound age 70, failed to stop striking eastbound vehicle 00-61678 00/06/13, 14:25, Friday, northbound age 73, failed to stop striking westbound vehicle 2001 none up to June 1 699022 ATTACHMENT NO.: 2 REPORT Nn - Wn-IQ_nl MOTOR VEHICLE COLLISION HISTORY PAGE 2 OF 2 Temperance Street/Wellington Street 1997 97-22824 97/03/08, 14:10, Saturday, westbound driver stopped but failed to yield to northbound vehicle i 1998 None 1999 99-46894 99/05/13, 15:30, Thursday, eastbound driver stopped but failed to yield to northbound vehicle 2000 00-32924 00/04/05, 13:10, Wednesday, westbound driver stopped but failed to yield to northbound vehicle 00-83381 00/08/05, 12:45, Saturday, eastbound driver failed to stop striking northbound vehicle 2001 up to June 1 none Division Street/Wellington Street 1997 None 1998 None 1999 99-103405 99/09/28, Tuesday, eastbound driver failed to stop striking northbound vehicle 2000 00-75092 00/07/17, Monday, eastbound driver stopped but failed to yield to northbound vehicle 00-094981 00/08/31, Thursday, westbound driver stopped but failed to yield to southbound vehicle 2001 up to June 1 00-22049 u1/03/02, Friday, westbound driver applied brakes but slid through intersection striking northbound vehicle 699023 Part A Division 2 - Regulatory Section 40 25 20 40 25 20 40 25 20 Ra-1 (60x60)cm Ra-101 (75x75) cm Ra-1101 (120x120) cm COLOUR: White Refl. Legend& COLOUR: White Refl. Legend& COLOUR: White Refl.Legend& Border, Red Refl. Background Border, Red Refl. Background Border, Red Refl. Background BLANK NO: M.T.O. B-23b BLANK NO: M.T.O. B-23 BLANK NO: M.T.O. B-61 FONT: Highway Gothic C FONT: Highway Gothic C FONT: Highway Gothic C SUPPORT: Steel SUPPORT: Wood (10x10) cm SUPPORT: Wood (15x15) cm A 2.11 "STOP" Sign (Ra-1, Ra-101, Ra-1101, Ra-1 t) Guidelines and Warrants for"Stop" Signs "Stop sign control results in delay to motorists and may In general. "Stop" signs should only be used where increase some types of collision experience. "Stop" traffic engineering studies considering such factors as signs should, therefore, not be used indiscriminately. traffic speeds,traffic volumes,restricted sight lines and "Stop" signs are not intended to be used as speed collision experience indicate that the usage of "Stop" control devices. Their usage should be limited to the signs is warranted. control of right-of-way conflicts. "Stop"signs shall not be used on the same approach to intersections where traffic control signals are operat- ing. Portable or part-time"Stop"signs shall not be used except in emergency or temporary situations, such as in conjunction with Traffic Control Persons or at inter- sections where traffic signals are inoperative. January 1995 699024 ATTACHMENT NO.: 3 Part A Division 2 - Regulatory Section The following guidelines and warrants for"Stop" sign b) As an interim measure where traffic control control are recommended for use at rural and urban signals are warranted but cannot be intersections: implemented immediately. 1. On a county road,city street ortownship intersecting c) At locations having a high accident frequency with a King's Highway. where less restrictive measures have been tried and found inadequate. Forthe purposes 2. On a minor street or road entering a through street of this warrant,a high accident frequency is an or highway. average of four accidents per year for a three year period.Only those accidents susceptible 3. At unsignalized intersections in a signalized area, to relief through multi-way"Stop"control will be except where they would interfere with traffic signal considered (i.e. right angle and turning type r progression. collisions). Included in this warrant are those j locations where visibility problems exist which 4. At intersections where the application of the normal limit the safe approach speed to less than 15 right hand rule would be unduly hazardous. kilometres per hour, thereby creating an unreasonable accident potential. Special 5. Where three or more right angle collisions per year advance warning or overhead flashing lights have occurred and methods of reducing the collision may be necessary to augment the control if experience,such as sight line improvements,street vertical or horizontal alignment is a factor. lighting, parking prohibitions, enforcement, geometric revisions, and a Yield sign, have been d) As a means of providing an introductory tried and found to be inadequate. period !r, accustom drivers to a reversal of i intersection control. Installation under this A2.11.01 One and Two-Way `STOP" Sign warrant shall be in conformance with Section Controls A2.11.04 of this manual. When two major highways intersect, and there is no 2. On arterial roads and major collector streets the priority to determine which direction should be stopped, following volume warrant may be used: a traffic study should be conducted. a) a total vehicle volume on all intersection A 2.11.02 All-Way "STOP" Sign Controls approaches exceeding 500 vehicles per hour The following guidelines and warrants for All-Way for each of any eight hours of the day and, "Stop"sign controls are recommended for use at rural b) a combined vehicular and pedestrian volume or urban intersections. All-Way -Stop" sign controls on the minor street exceeding 200 units per may be used: hour (all vehicles plus pedestrians wishing to enter the intersection) for each of the same 1. a) At two roadways with similar volume demand eight hours,with an average delay to traffic on and operating charactenstics.The approaches the minor street(either vehicles or pedestrians should bedirectly opposing (i.e. not offset), wishing to enter the intersection) of greater should preferably approach at right angles(i.e than thirty seconds and. no skewed approaches) and have an equal number of lanes. January 1995 699025 i Part A Division 2 - Regulatory Section c) a volume split that does not exceed 70/30.Volume 10. As a means of deterring the movement of through on the major street is defined as vehicles only. traffic in a residential area. Volume on the minor street includes all vehicles plus any pedestrians wishing to cross the major 11. Where visibility of the sign is hampered by curves roadway. or grades, and insufficient safe stopping distance exists. 3. On roads and streets not considered to be either arterial or major collector streets. 12. Where any other traffic device controlling right-of- way is f - a) a total vehicle volume on all intersection except on of a ntll in place within 250 m,with the approaches exceeding 350 for the highest hour recorded and, Where it has been determined by the presiding Road Authority that an All-Way."Stop"is warranted,the sign ti) a volume split does not exceed 75/25 forthree- may be supplemented with an 'All-Way" tab (Ra-1 t) way control or 65/35 for a four-way control. directly below the"Stop" sign. Volume is defined as vehicles only. All-Way"Stop"sign controls should not be used under A 2.11.03 Location of "Stop" Signs the following conditions: 1. Where the protection of pedestrians,schoolchildren in particular,is a prime concern.This concern can usually be addressed by other means. 2. As a speed control device. 3. On roadways where progressive signal timing exists. 2.5 -- WAY4. On roadways within urban areas having a posted 10 speed limit in excess of 60km ALL/h. 2.5 i 5 . At intersections having less than three, or more Ra-it (15x30)cm than four, approaches. COLOUR: Red Refl. Legend$ Border, White refl. Background 6. At intersections that are offset, poorly defined or BLANK NO: Special geometrically substandard. FONT: Helvetica Bold Condensed SUPPORT: As per Ra-1 7. On truck or bus routes,except in an industrial area, or where two such routes cross. 8. Op multi-lane approaches where a parked or stopped vehicle on the right will obscure the"Stop- sign. 9. Where traffic would be required to stop on grades. January 1995 600026 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JUNE 18,2001 Res. # Report No.: WD-30-01 By-Law# i Subject: APPLICATION TO CLOSE AND CONVEY PART 1 OF PLAN 40R XXXX ANDREW STREET,NEWCASTLE VILLAGE,TO MR.AND MRS.GLENN RUNDLE, PART OF LOT 28, CONCESSION 2, FORMER TOWNSHIP OF CLARKE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1• THAT Report WD-30-01 be received; I 2. THAT Part 1, Plan 40R-XXXX(shown on the Key Map—Attachment No. 1),being part of the unopened road allowance known as Andrew Street in Lot 28, Concession 2, former Township of Clarke, be declared to be surplus property and the appropriate by-law be passed; i 3. THAT Staff be authorized to advertise a public hearing required by the Municipal Act to stop-up and close and authorize conveyance of part of the unopened portion of the road allowance known as Andrew Street to Mr. &Mrs. Glenn Rundle; 4. THAT the total selling price of the surplus lands (Part 1, Plan 40R-XXXX)be established at $1,700.00 plus all costs associated with the transaction; 5. THAT, if following the public hearing, Council approves the by-law to stop-up and close and convey Part 1, Plan 40R-XXXX, the Mayor and Clerk be authorized to execute the necessary documents to complete the transaction; 69 9027 REPORT NO.: WD-30-01 PAGE 2 6. THAT the Clerk obtain written approval of the by-law to close and convey Part 1,Plan 40R- XXXX,by registered mail, from the Region of Durham; and 7. THAT Mr. and Mrs. Glenn Rundle be advised of Council's decision. REPORT I 1.0 ATTACHMENTS i No. 1: Key Map i No. 2: Application to Stop-up and Close Part 1, Plan 40R-XXXX from Mr. and Mrs. Glenn Rundle No. 3: Statement of Appraised Market Value No. 4: Waiver signed by Bernard and Narda Hoogkamp No. 5: Proposed by-law to declare lands surplus No. 6: Proposed By-law authorizing closure and conveyance of the subject road allowance 2.0 BACKGROUND f 2.1 Mrs. Nelda Rundle owns the house at 260 Mill Street North,which she inherited through the estate of Myrtle Finlay, her mother. The house was constructed in or about 1900 and was r built partially on the unopened portion of Andrew Street (Part 1). The unopened road allowance has never been closed and conveyed. This presents a title problem for the owners i of the house. In order to obtain clear title to the property Mrs. Rundle must obtain Part 1, I Plan 40R-XXXX, and has made application to close and convey Part 1. The north half of the road allowance is entirely within the floodline of the Foster Creek(Attachment No. 1). i i 2.2 Abutting Property Owners Bernard and Narda Hoogkamp are the abutting property owners (see Attachment No. 1). Mr. and Mrs. Hoogkamp signed a Waiver stating they do not wish to purchase the half of the road allowance abutting their property and they have no objection to the sale of land to Mrs. Rundle(Attachment No. 4), provided is has no financial impact to them. 699028 REPORT NO.: WD-30-01 PAGE 3 2.3 Circulation of the Application to Agencies and Authorities Comments received from the Planning Department and Ganaraska Conservation Authority confirm that most of the north half of the road allowance is within the floodplain of Foster Creek, which would therefore require permits for any future development. There were no objections in regard to the application. 2.4 A raisal The appraised market value for the subject land to be conveyed to Mr. and Mrs. Rundle is $1,700.00(Attachment No. 3). 3.0 CONCLUSION 3.1 Since the Public Works Department has determined that the subject road allowance will not be required as part of the Municipality's transportation system, the subject road allowance being Part 1, Plan 40R-XXXX is considered surplus. It is therefore recommended that staff proceed to close and convey Part 1 to Mr. and Mrs. Glenn Rundle, at the appraised market I value plus all costs associated with this transaction and in accordance with Municipal Act. Respectfully submitted, Reviewed by, i i Stephen A. Vokes, P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer JCO*SAV*ce 12/06/01 69902 ' ,I / l I'. 1711,111 E€,i.a}!:€}.:iflfiiii€}€€!!.!€}€!!:!!ft€€'{!!.•!}'`€€"`€€'i•!:1'i °i•i}•€".€}f3 f'€'}i'' , IiEE =UE,tf.}:1_:. ij i�.�!f.!li,ii.i i, '�',`•i li',€:::�i i=i•i, = i =, €!€ Ri,',!• ''I' �:tj E'!'{ tt �,! ,.,i} ,P.:tia.iE.!:cl..,,in•+E , ,�,:•}i•€(i:}f!{,n=i; ,= ,}ryh:•1„�:.!:!wL ,!:.!i!}€€'!:i=(ti, = ,�, \ ,I i= _..�!!; `:""!•iii:n:i„! ,,,,,., ;,! �f•1!!q€€',,i{ i� N! €'€'!f!I€€€€�(}I}!I��:!ilh�€;f;I}�i':((i€�:ail` Ii i I W PART OF i€}'€€E€.€,! 1,}11€„E"1,:,,,.,�,.• ! .;t €, f,. _„� W PLAN 40R- i:l! '�l€�" { I�(€� • (tE:s..,:,�,!€,}„_�� €,�:,€ ,,,i U OUSE OWNED B —t PART 1 OF 40R- IS PARTS 1 MRS. RUNDLE AND 2 OF PLAN OF SURVEY PART 1 III I ° �I VILLAGE (I OF J NEWCASTLE i Arthur Street SUBJECT ;' SITE DRAWN BY:J.R.M DAT=JUNE 01 REPORT WD••30-01 ) King street i KEY MAP ATTACHMENT NO. 1 _ i 699030 - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JUNE 18, 2001 Res. # Report No.: WD-29-01 By-Law# Subject: REPORT ON VANDALISM Recommendations: I F It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1• THAT Report WD-29-01 be received for information. REPORT 1.0 ATTACHMENTS No. 1: General Outline of Vandalism to Date 2001 No. 2: General Outline of Vandalism for 2000 2.0 BACKGROUND 2.1 As Council is aware,our municipal parks have been subject to various acts of vandalism and I crimes in the past two months of our spring season. Graffiti, burning holes in playground equipment, damaging wooden steps and stairs, and tearing up in-ground sprinkler systems are just some examples of the vandalism throughout Clarington. 2.2 All municipalities are facing several situations and are trying to come up with different ways of dealing with these cases. Some of the initiatives that will be considered include: i) forming neighbourhood groups ii) hiring security firms requesting additional police help iv) video surveillance 701 REPORT NO.: WD-29-01 PAGE 2 V) extra staffing vi) rewards for information tips leading to arrests 2.3 The Durham Regional Police have been very cooperative in increasing manpower, especially with Rotary Park, to help curb the amount of vandalism. 2.4 In Attachment No. 1, staff have prepared a general outline of the vandalism in 2001 to date, including location and estimated costs. Attachment No. 2 outlines the vandalism that i occurred in 2000. Although staff make every effort to assign all costs associated with vandalism to the appropriate account, both attachments are not inclusive of all vandalism incidents that have occurred at municipal parks or facilities. 2.5 Staff will continue to monitor and track all costs associated with vandalism for the (= remainder of this year. Discussions will continue to occur with the Durham Regional Police Department to develop strategies to combat vandalism and crime in our parks. Respectfully submitted Reviewed by, Stephen A. Vokes,P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer FH*SAV*ce 11/06/01 I 702 2000 VANDALISM DATE AREA DESCRIPTION COST 17-Apr Hampton Hall Glass broke $ 20.54 18-Apr Bowmanville Library Frosted seal unit $ 112.12 24-Apr MAC 15 Wall lights $ 322.12 27-Apr Brownsdale Hall 2 Windows $ 143.75 1-May MAC Concrete planters 2-May Beech Centre Therma-unit glass $ 402.50 2-Jun Rotary Park Fountain $ 68.48 2-Jun Rotary Park Irrigation Heads $ 1,343.92 15-Jun Rotary Park Graffetti $ 984.40 28-Jun MAC Window smashed $ 833.75 29-Jun Newcastle Lions Pool Hydro meter ripped off; Drain cover damage 4-Jul Orono Park Broken drain $ 613.53 25-Aug Orono Fountain $ 931.97 14-Sep Bowmanville Library $ 1,023.50 17-Oct Fire/Court Building $ 126.50 Rotary Park Clock $ 224.59 Westside Park Drinking fountain $ 228.98 Orono Park Toilet damage $ 212.39 Glenabbey Park Spray pad $ 508.28 I $ 8,101.32 Staff& Equipment 15%: $ 1,215.20 $ 9,316.52 i I j 703 ATTACHMENT NO.: 1 REPORT NO.: WD-29-01 2001 VANDALISM DATE AREA DESCRIPTION COST 5-Apr Hampton Hall Repair exterior light fixtures $ 703.71 9-Apr Carson Elliott Park Graffiti $ 306.49 11-Apr Rotary Park Retaining wall, garbage containers $ 1,200.00 19-Apr Rotary Park Stairs, bench, garbage container $ 563.96 26-Apr Rotary Park Irrigation heads damaged ^ $ 600.00 14-May Garnet Rickard Centre Protective netting damaged N/C 22-May Bowmanville Cemetery 3 Headstones damaged $ 100.00 28-May Rotary Park Gazebo graffiti $ 100.00 29-May Avondale Park Graffiti, spray pad damage " $ 400.00 29-May Firwood Park Signs & garbage cans $ 400.00 29-May Trudeau Open Space Damaged grates $ 124.39 31-May Rotary Park Railing graffiti $ 575.00 1-Jun Waverly Fencing damage $ 100.00 2-Jun Newcastle Comm. Hall Exterior tile damage $ 300.00 $ 5,475.55 Staff& Equipment 15%: $ 821.33 $ 6,296.88 I i 704 ATTACHMENT NO.: 2 REPORT NO.: WD-29-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JUNE 18,2001 Res. # Report No.: WD-31-01 Our File No.: 0.10.03 By-Law# Subject: SENIOR CITIZENS AND PHYSICALLY DISABLED SIDEWALK SNOW CLEARING, SAND/SALTING AND DRIVEWAY WINDROW REMOVAL PROGRAM f - Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: I 1. THAT Report WD-31-01 be received for information. i 1.0 ATTACHMENTS j No. 1: Chart of Paths Through Parks I 2.0 BACKGROUND 2.1 At a meeting held on September 25, 2000, the Council of the Municipality of Clarington approved Recommendation#GPA-420-00: "THAT staff review and report back on winter maintenance on walkways through our parks and parkettes." Also, at a Council meeting held on December 1 lth, 2000, Council approved Report#TR- 77-00 which was for Tender CL2000-28 for Snow Clearing and Winter Maintenance of Sidewalks and Parking Lots. At that time, it was suggested that Public Works should 99 REPORT NO.: WD-31-01 PAGE 2 investigate alternate ways that the Seniors Snow Clearing Program could be undertaken more effectively. The following is a review of the Senior Citizens and Physically Disabled Sidewalk Snow Clearing, Sand/Salting and Driveway Windrow Removal Program portion of the Tender. 3.0 REVIEW AND COMMENT 3.1 In Report TR-77-00, the award of Tender CL2000-20,we indicated a significant increase in the fees for snow clearing through our tendering process. The total snow clearing, sand and salt and windrow clearing in the 1997 contract for the Seniors and Disabled Snow Clearing Program cost$970.11 per call-out compared to a 2000-2001 season cost of$3,774.68 per call-out. 3.2 Call-Out Statistics: November December January Febniary March Total 1998-99 0 3 30 5 5(Mar7) 38 1999-00 0 3 10 8 3(Mar14) 24 2000-01 1 16 17 13 6(Mar13) 53 * Note: The Call-outs listed above are not all for full call-outs. Some are for sand and salt only, and some for snow clearing only. Windrows are not required to be cleared for each snowfall. Also note that the March dates listed are the final call-out dates for that year. In the 1999-2000 season there were 24 call-outs with the last call-out day being March 14", 2000. With the significant increase of snowfall received in the 2000-2001 season, there were 53 call-outs, with the last call-out being March 13`h, 2001, which is an increase of 29 call-outs for this season. 3.3 The Seniors Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program was a popular program again this past season. )ugh there were 83 7 .96 REPORT NO.: WD-31-01 PAGE 3 participants that did not return to the program this season, there were 106 new participants and 505 residents who returned to the program, totaling 611 participants for the 2000-2001 season. (*Note: the 83 participants that did not return to the program have either moved or their living circumstances have changed, etc.) 3.4 Participant Comparison: Location Not Returning Returned New in 2000-01 2000-01 to Program To Program Program Total Bowmanville 51 303 45 348 Courtice 17 126 28 154 Newcastle 9 33 14 47 Newtonville 1 7 4 11 Orono 1 15 8 23 Solina n/a 3 1 4 Burketon n/a 1 0 1 Enniskillen 2 2 0 2 Hampton 1 5 5 10 Maple Grove n/a 3 0 3 Mitchells Corners 1 7 1 8 83 505 106 611 Did Not Return to Program from 1999-2000 83 Total Participants in 1999-2000 Program 588 Total Participants in 2000-2001 Program 611 Increase to the 2000-2001 Program from last Year 23 3.5 To be eligible for this service, applicants must be 65 years of age or older or be physically disabled, occupy a single family dwelling which fronts onto a Town street in specified urban areas or the urbanized areas of the specified hamlets, and have no able bodied persons under the age of 65 years residing on the property. The snow clearing service on municipal sidewalks starts when a snowfall ends and only when there is more than 2 cm (approximately 1 inch) of snow on sidewalks. The driveway windrow snow clearing service is not undertaken until the snow plowing on all Municipal streets has been completed. 707 i i REPORT NO.: WD-31-01 PAGE 4 I With the substantial numbers of seniors that are participating in this program, unfortunately not everyone's property can be completed near the beginning of the route. i Some residents were impatient with this program, which is understandable when faced with a foot of snow to be removed by the end of the day. The Municipality's program is very clear on timing. It is clear that if this program does not meet the resident's needs on the day of the snowstorm, that it is up to the resident to clear their sidewalks and windrows if they cannot wait for our service. The majority of our snow complaints occur immediately after the snow plow passes by and the resident wants their windrow and sidewalk cleared immediately. 3.6 The following is a breakdown of the metres of sidewalks and windrows cleared for the 1999-2000 and 2000-2001 seasons: i Metres Cleared: Sidewalk Windrow Sidewalk Windrow 99-00 99-00 00-01 00-01 Bowmanville 7,123 2,149 6,944 2,106 Courtice 2,726 880 2,811 924 Newcastle 791 288 691 312 Newtonville 399 77 406 102 Orono 356 104 483 159 Hamlets: Solina 36 21 36 30 Burketon 22 7 22 7 Enniskillen 69 10 69 10 Hampton 69 39 157 66 Maple Grove 0 22 0 22 Mitchells Corners 0 53 0 4.9 11,591m.1 3,650m I 11,619m 7787m There was an increase of 28 more metres of sidewalk and 137 more metres of windrow in the 2000-2001-season program. 3.7 As reported earlier to Council, the Public Works Dep;urtment will continue to evaluate the process to provide the most efficient program to our residents. With the increasing .7n8 REPORT NO.: WD-31-01 PAGE 5 number of seniors and disabled participating in this program and the financial increase in providing this service, all options will be explored and a report presented to Council before the expiration of this contract. 3.8 Paths Through Parks There are twenty-four(24)parks and parkettes that have paths in them that are not being cleared during our winter maintenance program. Currently, there are nine(9) locations where winter maintenance is carried out. These parks are Courtice West Park, Glenabbey Parkette,Penfound Park, Stuart Park,Landerville Parkette, Lord Elgin Park, Westside Drive Park,Foster Creek Parkette and Peters Pike Parkette. Winter maintenance is carried out at those locations where it takes more then 15 minutes to walk to the other side of the park by road and must be a path for children on their way to school. 3.9 Please see Attachment No. 1 for path locations in Clarington. Currently we have 9,142 i metres of paths through parks and 1,849 metres are cleared during our winter maintenance season by our contractor. 4.0 CONCLUSION 4.1 Stall will continue to evaluate the winter snow clearing program to ensure efficiencies and effectiveness as well as accountability and due diligence. Staff are not recommending any additional paths be included in our winter maintenance program. Respectfully submitted, Reviewed by, ; Stephen A. Vokes,P.Eng. Franklin Wu Director of Public Works Chief Administrative Officer SA*FH*SAV*ce 799 i i Paths Through Parks - Inventory & Winter Maintenance �. Map Path Winter Page Urban Area Location (metres) Maint. WARD 1 23 Avondale Park Courtice Avondale Drive 110 No 21 Cherry Blossom Parkette Courtice Cherry Blossom Crescent 137 No Courtice Memorial Park Courtice Courtice Road No No 25 Courtice West Park Courtice Birchfield Dr./Cloverfield St. 343 343 27 Firwood Park Courtice Devondale Street 201 No 20 Foxhunt Parkette Courtice Empire Crescent 178 No 15 Gatehouse Parkette Courtice Turnberry Crescent 197 No 17 Glenabbey Parkette Courtice Glenabbey Drive 358 358 I 27 Highland Park Courtice George Reynolds Driv . 209 No 24 Moyse Parkette Courtice Moyse Drive 239 No 15 Penfound Park Courtice Hemmingway Drive 404 404 10 Pickard Gate Parkette Courtice Pickard Gate 158 No Solina Park Solina Solina Road No No 22 Stuart Park Courtice Stuart Road 448 290 21 Whitecliffe Parkette Courtice White Cliffe Drive 80 No Zion Park Mitchells Corners Trulls Road No No TOTAL METRES -WARD 1 3062 1395 WARD 2 Argent Park Bowmanville Argent Street open 2001 0 Baseline Park Bowmanville 2444 Baseline Road No No Bowmanville Memorial Park Bowmanville Liberty Street No No Burketon Park Burketon Darlington Street No No Darlington Sports Centre Hampton Taunton Road No 34 Elliott Memorial Park Hampton Old Scugog Road 3d0 No Elliott Skateboard Park Bowmanville Hwy#2 50 No Haydon Hall Parkette Haydon Conc. Road 8 No No 20 Landerville Parkette Bowmanville Landerville Lane 278 185 Lions Centre Parkette Bowmanville Elgin Street No No 27 Lord Elgin Park Bowmanville Fourth Street 154 154 20 Rhonda Park Bowmanville Rhonda Blvd. 153 No 21 Rotary Park Bowmanville Queen St. 243 No Garnet B. Rickard Recreation Corr Bowmanville Hwy#2 263 No Optimist Park Bowmanville Waverley Road No No 14 Westside Drive Park Bowmanville West Side Drive 1314 1,314 TOTAL METRES -WARD 2 2775 1653 WARD 3 East Beach Parkette Bowmanville Port Darlington Road No No 28 Elephant Park Bowmanville Maconnachie Place 467 No 28 Glanville Parkette Bowmanville Glanville Crescent 152 No 34 Longworth Park Bowmanville Swindells Street 560 No 23 Mearns Park Bowmanville Mearns Avenue 270 No 17 Soper Creek Park Bowmanville Simpson Avenue 130 No Tyrone Park Tyrone Cor r�ssion Road 7 No No TOTAL METRES -WARD 3 1579 0 DN:REPORTANINMAINT(excel) —7 1 O / ATTACHMENT NO.: 1 REPORT NO.: "-31-01' Winter WARD 4 Urban Area Location Walkway Maint. 12 Andrew Street Parkette Newcastle Andrew Street 145 No 3 Bond Head Boat Launch Parkette Newcastle Mill Street S. 125 No Brownsdale Community Hall Brownsville Golf Course Road No No 10 Edward Street Park Newcastle Edward Street W. 218 No 10 Foster Creek Parkette Newcastle Sunset Blvd. 543 158 Harvey Jackson Park Kendal Newtonville Road No No Ina Brown Parkette Newtonville Church Street No No Kendal Community Centre Kendal 6742 Regional Road 18 No No Newcastle Lions Pool & Park Newcastle Beaver Street No No 10 Newcastle Lions Trail Newcastle Edward St. and King St. 374 No Newcastle Memorial Park Newcastle Hwy#2 No No Orono Fairgrounds Orono Princess Street No No Orono Park Orono Princess Street No No 42 Peters Pike Parkette Orono Peters Pike 57 57 10 Westview Parkette Newcastle Sunset Blvd. 264 No f TOTAL METRES -WARD 4 1726 215 TOTAL METRES -CLARINGTON 9,142 3,263 Last Updated April 10 2001 I I I I i I I DN:REPORT/WINMAINT(excel) 71 , THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JUNE 18,2001 Res. # Report No.: WD-32-01 By-Law# Subject: RENTAL FEE FOR COURT ROOM AT 132 CHURCH STREET, - BOWMANVILLE I Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1• THAT Report WD-32-01 be received; i i 2. THAT a fee of$25.00 per night for Court Room One be established as of September 1, 2001 for non-profit community groups and associations; 3. THAT for all other rentals a fee of$35.00 per night be established as of September 1, 2001; I and 4. THAT additional costs will be assessed if cleanup and set up are required. REPORT 1.0 BACKGROUND 1.1 User fees for the after hour use of the Fire/Court Building have been considered for a number of years to be consistent with other municipal fees and services. Currently, the Court Room is used by various groups from Monday to Wednesday at no charge. No set up is provided by municipal staff and staff do not provide any of the building supervision. 712 1 REPORT NO.: WD-32-01 PAGE 2 1.2 Some of the various groups that utilize the large Court Room include Block Parents, BIA, j Small Wonders, St. John's Ambulance,political parties and religious associations. I 1.3 The usual rental booking is 6:30 p.m. to 9:00 p.m. and the rate of$25.00 and $?5.00 seems to be consistent with current practices. j I 1.4 Staff have reviewed other rental rates for similar facilities and is recommending the proposed fees, effective September 1,2001. I 1.5 It is estimated that approximately $2,000 in new revenue can be realized based on previous usage. 1.6 All bookings would continue to be coordinated through administrative staff in the Chief Administrative Officer's office and payment must be made in advance at the Treasury Department before using. i 1.7 Preference will be given to youth related activities and non-profit community organizations. I Respectfully submitted Reviewed by, I i Stephen A. Vokes, P. Eng., Franklin Wu, M.C.I.P., R.P.P. Director of Public Works Chief Administrative Officer FH*FW*ce 11/06/01 i i I 1 .3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JUNE 18,2001 Res. # Report No.: WD-33-01 Our File No.: RR.10.10 By-Law# Subject: TRAIN WHISTLING AND FLAT SPOTS Recommendations: r It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-33-01 be received; � I 2. THAT in the interest of public safety, and liability concerns, the Municipality not proceed i with an anti-whistling by-law as a means of reducing"nuisance noise"; 3. THAT staff not proceed with a formal request and pay subsequent inspection costs of approximately $400.00 to the rail authority to consider an anti-whistling policy at the Scugog Street,Bowmanville crossing; i i 4. THAT staff not proceed with a formal request(s) and pay subsequent inspection costs of approximately $400.00 per crossing to the rail authority(s) to consider an anti-whistling policy at the following locations which already have the minimum protection of railway gates or where gates are approved for 2001: • Port Darlington Road,Bowmanville, C.N.R. • Toronto Street,Newcastle, C.N.R. • Metcalf Street,Newcastle, C.N.R. • Riley Road,Newcastle, C.N.R. • East T ownline Road,Former Clarke Township, C.N.R. 714 REPORT NO.: WD-33-01 PAGE 2 • Darlington Park Road, Courtice, C.N.R. • Bennett Road,Bowmanville, C.N.R. • Cobbledick Road,Newcastle, C.N.R • Baseline Road(McKight Road), Courtice, C.P.R • Trulls Road, Courtice, C.P.R.; and 5. THAT Mr.Doug Hately be provided with a copy of this report. REPORT 1.0 ATTACHMENTS No. 1: Correspondence dated October 1, 1999 from C.P.R. No. 2: Correspondence dated October 5, 1999 from C.N.R. No. 3: Correspondence received October 25, 1999 from Mr. D. Hait.iy i No. 4: Transport Canada Railway Safety Directorate Guideline No. 1, Procedure and conditions for eliminating whistling at public crossings dated August 13, 1999 received June 2000 No. 5: Key map showing level railway crossings which have protective crossing gates or are approved for 2001, which is a minimum requirement before anti-whistling can be considered. i 2.0 BACKGROUND I 2.1 At a meeting held October 25, 1999, Council passed the following resolution: "THAT Correspondence Item I-10 and Item I-11 be received for information; and THAT Correspondence Item I-10 and Item I-11 be referred to the By-law and Works Departments in order to meet with C.P.R. and C.N.R. staff in i order to mediate excessive noise from train whistling and also review the warrants for protective crossing gates and report back to Council." 715 REPORT NO.: WD-33-01 PAGE 3 2.2 At a meeting held on November 8, 1999, Council passed the following resolution: "THAT Correspondence dated October 20, 1999 from Mr. D. Hately be referred to the By-law and Works Departments in order to meet with C.P.R. and C.N.R. staff in order to mediate excessive noise from train whistling and also review the warrants for protective crossing gates and report back to Council." I - 3.0 REVIEW AND COMMENT 3.1 Protective Gates at Scugog Street,Bowmanville Staff met with representatives of Transport Canada and C.P.R. during June of 2000 and all parties agreed that with existing and future traffic volumes that the addition of gates would improve public safety. This budget item in the amount of$21,000.00 was approved in the 2001 budget. 3.2 Other At-Grade Crossing Locations Requiring Protective Gates Transport Canada, C.P.R. and Public Works have also identified the following locations where upgrades to provide gates are approved in the 2001 budget: I • Trulls Road north of Baseline Road • Baseline Road east of McKnight Road 3.3 Flat Spots Residents occasionally complain of excessive train noises, which they believe to be "flat spots" on train wheels. Such wheel abnormalities are the focus of rigorous inspection and repair programs and are rare occurrences. All railway crossings are posted with a 24-hour toll free phone number and a crossing identification number for anyone to call if they are aware of an urgent safety problem. 716 REPORT NO.: WD-33-01 PAGE 4 3.4 Train Whistling Regulations Whistling in Canada is governed by Transport Canada— Railway Operating Rules, which state that: i "Long—long- short—long At least one-quarter of a mile from every public crossing at grade (except within limits as may be prescribed in special instructions),to be prolonged or repeated according to the speed of the movement until the crossing is fully occupied by the engine or cars. f At frequent intervals when view is restricted by weather, curvature or other conditions." The train engineer has the right and is obligated to sound a whistle at any time hazardous conditions are encountered or perceived and may do so notwithstanding the existence of an anti-whistling by-law. i The whistles on all trains manufactured since 1982 are push button controlled to provide a consistent sound level. However, local weather conditions and wind direction can affect the noise a whistle makes. 3.5 Anti-Whistling By-Laws The railways and Transport Canada both recognize that precautionary whistling can be a nuisance for occupants of dwellings close to the railway. In this regard, the parties are prepared to work with municipal governments to establish exemptions from the whistling rule, providing that to do so, does not compromise public safety. The Municipality must meet Transport Canada's guidelines for eliminating whistling at a public crossing. The guideline is neither a regulation, nor an order. Therefore, it does not have the force of law. If an accident were to occur, the Municipality who made the change would be under a stricter duty of care. 717 REPORT NO.: WD-33-01 PAGE 5 An anti-whistling by-law establishes a methodology for removing the use of train whistles at at-grade crossings, provided that other safety elements including flashing lights, bells and gates are in place. Additional safety requirements may include chainlink fencing, signing, brushing or even consideration of a pedestrian overpass to resolve trespassing problems. 3.6 Whistling at Scugog Street At-Grade Crossing This location cannot be considered for inclusion in an anti-whistling by-law until after the gates have been installed. After the gates are installed, this location should be reviewed for - other safety concerns before any consideration is given to an anti-whistling by-law. There is a trespassing concern in this area where pedestrians have climbed or cut the chain link fencing near the north end of Waverley Road and walk along the tracks over King Street. A fatality also occurred a number of years ago when a pedestrian was killed while trespassing on the tracks at the Liberty Street Bridge. 3.7 Insurance j The Municipality would be required to execute an insurance agreement with the rail authority, .whereby the parties equally share the cost of the annual insurance premium per � crossing. Approximate annual municipal cost would range from$1,000.00 to $1,300.00 per crossing (11 (eleven) crossings in total) with a $10,000.00 deductible. These costs are also subject to escalation and would be in perpetuity. The premiums would be subject to significant increase depending upon the number and extent of claims at a given crossing. An initial inspection fee would also apply, which must be paid for solely by the Municipality. At this point it is uncertain whether the municipal insurance pool would i require separate policies outside of the pool. It should also be noted that the liability may reside entirely with the Municipality if it proceeds with the no whistling policy. 3.8 Risk Management The Railway and the Municipality are the only authorities responsible for anti-whistling;this gives individuals who suffer damage as a result of a crossing accident the right to question the decision to cease whistling in court. The thought of removing whistling as a safety device cannot be taken lightly, as a collision with a freight train loaded with chemicals could 718 i REPORT NO.: WD-33-01 PAGE 6 i i impact the entire community. Poor sight lines at railway crossings are an area of municipal exposure that is on the increase. Without the train whistle,proper sight lines become critical i for safety and the courts in recent case law have demonstrated no reluctance to impose liability when vision was a factor. I According to C.N. Rail: "Every year some 350 accidents resulting in over 50 fatalities take place at railway crossings in Canada". There is a concern that removal of train whistling may affect the current insurance pool. As well, in case law, anti-whistling by-laws dace additional liability with respect to repair of level crossing safety equipment. 'The road authority is frequently found primarily responsible for property damage claims by third i parties(i.e. vehicle damage). The same is also true for bodily injury. 3.9 Future Anti-Whistling Requests If anti-whistling is introduced at one crossing in Clarington, additional requests are s%i*c to follow. In fact, if Staff and Council are prepared to support anti-whistling at any one urban crossing, then a proactive approach to the other Ciarington crossings should be considered. i Due to the costs and increased risk of accidents if whistling is removed, such policies should ' only apply in urban areas,where"nuisance whistling"affects thousands of residents. Anti-whistling by-laws cannot be introduced at a crossing unless other safety devices including.railway gates are in place. Railway gate systems cost approximately$' 75,000.001 with Transport Canada funding 80% and the railway contributing 8%, leaving 12% for the road authority. Neither Transport Canada nor the rail authority will contribute their share just to introduce anti-whistling. To justify the expenditure of gates, there must be a real safety concern such as a double track, a siding adjacent to a track, high accident exposure factors based on automotive/train volumes and speeds, or accident history. 719 REPORT NO.: WD-33-01 PAGE 7 3.10 Costs The introduction of anti-whistling policies will add to municipal budgets in a number of ways. • Staff time, fencing inspections • Railway Safety Inspections • Additional insurance with costs subject to increases from liability claims ($10,000.00 deductible) • Cost of safety protection upgrades to meet anti-whistling guidelines • Additional annual maintenance costs for fencing and other safety devices 3.11 Other Municipalities The City of Oshawa introduced anti-whistling at three crossings during July 2000 but still receive complaints because the by-law only removes the legal obligation for the train engineer to sound the whistle. Many train engineers still sound the whistle because they feel it is a necessary safety feature while others sound the whistle anytime they see motorists or pedestrians near the crossing or along the tracks. The Town of Cobourg is funding a safety review to determine what upgrades and costs would be involved to reduce whistling to benefit tourism. The Town of Port Hope has rejected the anti-whistling requests to maintain a higher level of safety while avoiding costly upgrades and liability concerns. 4.0 CONCLUSION 4.1 The removal of whistling as a safety device cannot be taken lightly, as the additional costs of insurance, accident claims, annual maintenance and staff time will impact the entire community. From a staff perspective, the removal of the whistling safety device cannot be supported. In other areas where anti-whistling by-laws have been approved, it has been a Council decision when the community feels the benefit of stopping"nuisance whistling" for nearby residents outweighs the costs involved and increased risks to residents, pedestrians and motorists. 720 i REPORT NO.: WD-33-01 PAGE 8 i Respectfully submitted Reviewed by, � I i i �(,�--' y ' Stephen A.�Vok Franklin Wu, Director of Public Works Chief Administrative Officer RDB*SAV*ce 11/06/01 Pc: Mr. Doug Hately 3 First Street Bowmanville, ON L1C 2A2 li 721 fill C A N A D I A IV Paul Thurston Suite 200 P Manager Tel (4 16) 595-3032 AG t F(L' Public Affairs ana Media Relations T University Avenue oronto Ontano lZ A 1 LWAY T M51 I T I October 1, 1999 John Mutton Regional Councillor Municipality of Clarington Regional Municipality of Durham 40 Temperance Street ( Bowmanville, ON, L 1 C 3A6 Dear Mr. Mutton, In response to your September 24 letter regarding complaints of excessive whistling in Bowmanville and noise from railway equipment, please refer to the following excerpts from Transport-Canada-approved Canadian Railway Operating Rules: I 14 (1) long- long-short- long (ii)At least one-quarter of a mile from every public crossing at grade (except within limits as may be prescribed in special instructions), to be prolonged or repeated according to the speed of the movement until the crossing is fully occupied by the engine or cars. (iii)At frequent intervals when view is restricted by weather, curvature or other conditions. While we are required to adhere to procedures which have the weight of federal regulations, the Canadian Pacific Railway and its eastern subsidiary, the St. Lawrence & Hudson Railway, recognize that precautionary whistling can be a nuisance for occupants of dwellings close to the railway. In this regard, we are prepared to work with municipal governments wishing to establish exemptions from the whistling rule, providing that to do so would not compromise public safety. For further information, please contact Gerry McKechnie, Public Affairs Officer, St. Lawrence & Hudson Railway, 416 595-3010. ..;2 ATTACHMENT NO.: i 7 L 2 REPORT NO.: WD-33-01 I i i I In regard to reports of flat-spots on train wheels, please understand that a variety of noises made by trains in the normal course of daily operations can sound ! similar to those that would be produced by wheel abnormalities. Such abnormalities are the focus of rigorous inspection and repair programs. and are in fact rare occurrences. However, should evidence of such a condition(or any other hazard) become � apparent, your constituents should be aware that a toll-free telephone number is posted at every St. Lawrence & Hudson public railway crossing. For your records, the number is 800 716-9132. Any responsible person who may become aware of an urgent safety problem should be encouraged to telephone that number at any hour of the day or night. Yours truly, Paul Thurston Manager, Public Affairs & Media Relations Canadian Pacific Railway, TORONTO i cc G.D. McKechnie Public Affairs Officer St. Lawrence & Hudson Railway i I i i i 723 COUNCIL INFORMAITON r I-il ' October 5, 1999 '��j Her Worship Mayor Diane Hamre Municipality of Clarington 40 Temperance Street - Bowmanvill e, ON L1C 3A6 Noise from train operations-including train Canadians whistling-is a fact of lif who live near railway facilities. In fact a for many nuisance that"someone"should remove. ' trail whistling is often considered a i However most people don't fully understand that train whistles, together w' Protection,are a key element in ensuring g with crossing any change in their use requires careful consideration by both the railway intersections.d i As such, regulator,Transport Canada. y nd its 1 The accompanying pamphlet explains-in clear terms- the regulatory and s reasons behind train whistling, who regulates train whistling, and the processf for implementing an anti-whistling bylaw should a community desire that option.P C We trust that this information will prove useful to you and to those with questions about train whistling e of your constituents contacting our toll-free public enquiries line at 11--888--888-5909, pamphlet are available by available to handle your request during core business hours. ere an operator is Thank you. Tit Ian Thomson Director- Public Affairs u Enclosure 2 ,4 ATTACHMENT NO.:-Z" COUNCIL DIRECTION D-5 Oct Zg 18 P M 99 3 First Street Bowmanville ON Ll C 2A2 October 20, 1999 Mayor and Council Members Municipality of Clarington 40 Temperance Street BowmanWle ON L1C 3A6 Madam Mayor and Members of Council: Quality of life in central Bowmanville would be improved if the horn blowing for the CPR Crossing at Scu9og Street were discontinued. Crossing gates would have to be installed and insurance issues addressed. The City of Oshawa has been successful in eliminating hom blowing at a number of locations,but the process is time consuming and involves the Canadian Transport Commission,the railway and the municipality. Peter Stevenson at the City of Oshawa Transportation Department(Phone 436-5608 EA.281)can provide details. Seet tudy council support a motion to s and implement the elimination of horn blowing at the Scugog crossing? i Sincerely A �tK�ru rIGN ; CLERK WAIK Doug W. Hatety 905-697-0275 I 725 ATTACHMENT NO.: 3 REPORT NO.: WD-33-01 TRANSPORT CANADA RAILWAY SAFETY DIRECTORATE GUIDELINE NO. 1 PROCEDURE AND CONDITIONS FOR ELIMINATING WHISTLING AT PUBLIC CROSSINGS Background Engine whistling requirements are controlled through the Canadian Rail Operating Rules (CROR). Rule 14(L)(ii) requires q whistling for public crossings at grade "except as may be prescribed in special instructions". The railway company can initiate an exemption by issuing an instruction which eliminates the application of rule 14(L)(ii). Procedure Municipalities seeking relief from whistling at public crossings must now contact the{pertinent railway company directly to discuss the matter. At the same time, the municipality must also notify the general public and all relevant organizations of its intention to pass a resolution forbidding the use of whistles in the area. The organizations are shown in Schedule D. For any crossings where the road authority is not the municipality itself, then the road authority must also be contacted. If the municipality and the railway company, and the road authority where the road authority is not the municipality itself, are in agreement, and the crossings meet the requirements outlined in Schedule A attached, the municipality should pass a motion prohibiting whistling. If a dispute arises, one or the other party may contact the pertinent regional director of the Surface Group in order to mediate (addresses listed in Schedule C). .. . . ............. ......... ... . ..... . . .. August 13,1999 _ ATTACHMENT NO.: 4 7 7 A REPORT Nn_- wn_'11_n1 i 2 VVhere an agreement has been reached between the railway and the municipality i (and the read authority, in the above-mentioned case) that whistling may be discontinued, the railway should arrange to have the crossings inspected by a Transport Canada railway safety officer. If the officer is of the opinion that the crossings meet the conditions contained in Schedule "A"of this guideline, Transport Canada's Director General Railway Safety will confirm this opinion by letter (sample letter attached as Schedule "IT') to the railway involved, following which, the railway may issue special instructions eliminating the application of CROR Rule 14(L)(ii)at the crossings. If the crossing meets the conditions contained in Schedule "A" of this guideline but the officer has some safety concems, the correction of which is a straightforward matter (for example: brush clearing, signal circuit shortening), they will be identified in the letter. They should be addressed prior to the elimination of whistling at the crossing. If the crossing does not meet the general conditions set out in Schedule 'W or if there is a serious safety concem, the parties will be advised by letter that the whistling should be retained. Once the corrective measures have been carried out, the officer may be invited to reinspect the locations. Examples of such problems are trespassing, the i absence of necessary automatic waming devices, and so forth. Ordinarily, the officer will visit the site after the railway's request: however; he I or she may become involved sooner. August 13,1999 72,7 3 In the case where the railway does not agree to a prohibition of whistling, it should inform the municipality of its reasons and also advise Transport Canada. Conditions The following outlines suggested conditions for crossings where relief from whistling is being sought: 1• Crossing warning systems should be as indicated on the attached Schedule A 2• Generally, whistling restrictions should be on a 24 hour basis. Under exceptional circumstances, and following consultation with Transport Canada, relief from whistling may be permitted between the hours of 2200 and 0700, local time. However the protection requirements should be the same as those required for a 24 hour whistling relief. 3• Rules, respecting the sounding f locomotive comotive bells, should still apply. 4. Where a crossing has experienced two or more accidents in he past five years, even if the requirements laid out in Schedule A are met, the railway should refer the matter to the appropriate regional director of the Surface Group for a thorough safety review before whistling is discontinued. 0 . . . . . . . . . . . . August 13,1999 ?2U i 5 i SCHEDULE A GUIDELINE NO. 1 TRANSPORT CANADA RAILWAY SAFETY DIRECTORATE i WARNING SYSTEMS REQUIRED WHERE WHISTLING IS TO BE ELIMINATED i Motor Vehicle Crossings Pedestrian/Bikewav Crossings (rot adjacent to motor vehicle I crossings) Maximum Train Speed at Crossing No of Tracks No of Tracks 1 2 or more 1 2 or more Stop&proceed Flagging Flagging RCS RCS or FLB or FLB (lqoto 2) (Note 2) Up to 15 m.p.h. FLB- FLB& G' Flagging, or Flagging,n .or maze barriers maze barriers &guide &guide fencing fencing (Note 5) (Note 5) 16-65 m.p.h. FLB FLB & G FLB, maze FLB&G barriers& guide fencing (Note 5) Over 65 m.p.h. FLB & G FLB & G FLB & G FLB & G i Except in cases where there is no possibility of a second train occurrence. i Notes: Railway advance warning signs (Type VVC-4, 41-or 4R) should be installed on all vehicular approaches as per clause A.3.71 of the Manual on Uniform Traffic Control Devices for Canada. ...2 o . August 13,1999 729 2 2. RCS is pictogram type reflectorized crossing sign. These are mandatory at all public crossings. 3. FLB is flashing lights and bell. 4. FLB&G is flashing lights, bell and gates. 5. Guide fencing is for the purpose of preventing detours around the maze barriers. The design should be site specific. 6. Additional signs, signals, or a combination thereof may be required if specific safety problems exist at a particular crossing or if requirements, as outlined in the grade crossing regulations, exist for a higher form of protection. 7. Normal railway operations shall not result in approach warning times of an automatic warn ing system of more than 13 seconds longer than the"Approach Warning Time". 8. Traffic signals within 30m of a crossing with automatic warning systems shall be interconnected. Traffic signals over 30m from a crossing with automatic waming systems shall be interconnected if queued traffic reaches the crossing. 9. Notwithstanding the above, there may be other safety factors such as a high level of trespassing, and frequently poor environmental conditions, including fog or blowing snow,which may require a higher level of crossing protection or else the retention of whistling. �I i T TlPT 'a-.s1e1a, August 13,1999 . 730 SCHEDULE B DRAFT The items in brackets should be used only if necessary. Place de Ville, Tower C 10'' Floor 330, Sparks Street Ottawa, Ontario K1A ON5 I 7 September 1990 Dear Mr. i As requested in q your letter of........... a railway safety officer on .. (date)has inspected the crossing[s]at mileage[s] of your subdivision. At the time of his inspection the railway safety officer was of the view that the crossings] met the conditions contained in Transport Canada Railway Safety Directorate Guideline No. 1. [However the officer noted the following deficiencies which should be corrected regardless of any plans to cease whistling at the crossings: Under the circumstances there would appear to be no reason why(railway company) may not issue a special instruction which would prohibit the application of CROR rule 14(1)(ii) at the above crossing[s] [once the above-noted deficiencies have been rectified]. At the same time I would ask you to bring the provisions of CROR rule 14(f)to the attention of train crews operating in this area. Yours sincerely, Director General Railway Safety 0 .o.�o August 13,1999 731 SCHEDULE C REGIONAL OFFICES RAILWAY SAFETY Regional Director Atlantic Region Regional Director � Transport Canada Quebec Region Heritage Court, Suite 418 Transport Canada 5 Foundry Street Suite 638 9 95 Fours, N.B. 800 Rene Uvesque Blvd. West � E1 C 5H7 MontrEal, Quebec Tel. 506-851-2298 H3B 1X9 Fax. 506-851-7042 Tel. 514-283-5722 Fax. 514-283-8234 i Regional Director Ontario Region Regional Director Transport Canada Prahe and Northern Region 20 Toronto Street, Suite 600 Transport Canada Toronto, Ontario 344 Edmonton Street, Room 402 M5C 288 Winnipeg, Manitoba Tel. 416-973-9820 R38 21-4 Fax. 416-973-9907 Tel. 204-983-5969 Fax. 204-983-8992 i Regional Director Pacific Region Transport Canada #225 -625 Agnes Street New Westminster, B.C. V3M 5Y4 Tel, 604-666-2955 Fax. 604-666-7747 0 . . . ..... .. ... August 13,1999 732 I 2 f I SCHEDULED i RELEVANT ORGANIZA11ONS Mr. Tim Second Mr. George Hucker Canadian Legislative Director Vice President and National Legislative United Transportation Union Representative 1595 Telesat Court Brotherhood of Locomotive Engineers GLOUCESTER, Ontario 150 Metcalfe Street, Suite 1401 K1 B 5R3 OTTAWA, Ontario K2P 1 P 1 Tel. (613)747-7979 Tel. (613)235-1828 Mr.Gary Housch Vice President Brotherhood of Maintenance of V tay Employees 2775 Lancaster Road#1 OTTAWA, Ontario K1 B 4V8 Tel. (613)731-7356 1 I o ^". August 13,1999 733 i --. C 7 nac'an acifi Ra wa ? ~ +— Ba ehne oad o l � � Con ssio Canadain Natiorr'al Railway \. LEVEL RAILWAY CROSSINGS existing gates A proposed gates in 2001 'Note: Gates are a minimum requirement to introduce anti-whistling by-laws" DRAWN BY:J.R. DATE:JUNE 2001- _ ........ . _.._.. ..__.. ._..- REPORT NO. WD-33-01 J KEY MAP ATTACHMENT NO. 5 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: JUNE 18,2001 Res.# Report No.: WD-3401 Our File No: PB.80.01 By-Law# Subject:. CEMETERY RATES i Recommendations: l = It is respectfully recommended that the General purpose and Administration Committee recommend to Council the following: i 1• THAT Report WD-3401 be received; 2. THAT Council approve, effective October 1, 2001, the proposed rates and fees as outlined in Schedule"A'of the attached proposed by-law(Attachment No. 1); and 3• THAT the attached proposed by-law (Attachment No. 1) pertaining to the proposed Schedule of Rates and'Fees for Municipal Cemeteries be approved and forwarded to the Ministry of Consumer and Commercial Relations for their concurrence. REPORT 1.0 ATTACHMENTS No. l: Proposed by-law pertaining to the Schedule of Rates and Fees for Municipal Cemeteries 2.0 BACKGROUND 2.1 Although the current rates and fees for municipal cemeteries have periodically been reviewed by staff, the rates and fees were last revised in 1996. Staff have reviewed the current rates and have investigated other municipally-owned cemeteries in and around the Municipality as a consideration in setting our new fees. 735 i REPORT NO.: WD-34-01 PAGE 2 i 2.2 Cemetery Statistics: i 2000 Bowmanville Bondhead Totals Cemetery Cemetery Regular Graves Sold 99 15 114 Cremation Graves Sold 12 3 15 Regular Burials 89 10 99 Cremation Burials 59 7 6(1 Foundation Installation— 84 13 97 Cremations, Regular, Comer Posts Care and Maintenance 83 13 ®6 1999 Bo wmanville Bondhead Totals Cemetery Cemetery Regular Graves Sold 75 16 91 Cremation Graves Sold 21 0 21 Regular Burials 92 9 101 Cremation Burials 43 . 4 47 Foundation Installation— 78 6 84 Cremations, Regular, Corner Posts Care and Maintenance 75 5 80 3.0 RECOMMENDATION 3.1 That the proposed fees be approved effective October 1, 2001 as outlined in Schedule "A" in Attachment No. 1. The fees set out in Schedule "A"represent a 5% increase from current levels, unchanged since 1996. �I 736 REPORT NO.: WD-34-01 PAGE 3 Respectfully submitted, Reviewed by, Stephen A. Vokes,P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer FH*SAV*ce 11/06/01 i i I i i ' I I I 737 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2001- Being a By-law to repeal By-law 96-44,being a By-law to amend By-law 79-104, as amended, a By-law to provide for the maintenance, management, regulation and control of Cemeteries in the Municipality of Clarington. NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: i1. THAT By-law 79-104 be,and the same is hereby amended,by rescinding Schedule"A"attached thereto and replacing it with Schedule"A"attached hereto and forming part of this By-law; 2. THAT By-law 96-44 be repealed;and i 3. THAT this By-law shall come into force and take effect on October 1, 2001, subject to the j approval of the Ministry of Consumer and Commercial Relations. I BY-LAW read a first and second time this 25h day of June 2001. BY-LAW read a third time and finally passed this 25h of June 2001. I i f John Mutton,Mayor i Patti L.Barrie,Municipal Clerk i I i i i i t i i I i i I 7.3 8 ATTACHMENT NO.: 1 REPORT NO.: WD-34-01 SCHEDULE"A"TO BY-LAW 2001- CORPORATION OF THE MUNICIPALITY OF CLARINGTON CEMETERIES TARIFF OF RATES EFFECTIVE OCTOBER 1 2001 1. SALE OF PLOTS TYPE OF DIMENSIONS 40% PROPOSED 7% TOTAL LOT BOWMANVILLE BONDHEAD PERPETUAL RATE GST CARE RATE Single 3'x 9' 4'x 10' $321.10 $802.80 $56.20 $859.00 Babvland 1.5'x 3' 1.5'x 3' $103.74 $259.81 $18.19 $278.00 Cremation I 2'x 2' 2'x 3' $103.74 $259.81 $18.19 1 $278.00 2. INTERMENT Adult-Single Depth $483.18 $33.82 $517.00 Adult-Double Depth $628.04 $43.96 $672.00 Infant/Child $167.29 $11.71 $179.00 Cremation $162.62 $11.38 $174.00 3. DISINTERMENT CHARGES Disinterment(adult),including reburial at another location in the 5911.21 $63.79 $975.00 same cemetery Disinterment(adult),including lowering remains at same location $911.21 $63.79 $975.00 Disinterment(adult)for reburial at another cemetery $771.03 $53.97 $825.00 Disinterment(child),including burial at another location in same $572.90 $40.10 $613.00 cemetery Disinterment(child),including reburial at same grave or different $514.02 $35.98 $550.00 cemetery Disinterment (infant/cremation) including reburial at another 5247.66 $17.34 $265.00 location in same cemetery Disinterment(infant/cremation)including reburial at same grave o $169.16 $11.84 $181.00 different cemetery 4. WEEKEND,HOLIDAYS AND OTHER SURCHARGES Interment on Saturday, Sunday and legal holidays (fee is $281.31 $19.69 $301.00 additional) Disinterment for double depth burial(fee is additional) $181.31 $12.69 $194.00 Rental of Lowenng Device,set up and dressing $68.22 $ 4.78 $73.00 Provincial Licence Fee(except for cremation) $10.00 $ .70 $10.70 5. MONUMENT FOUNDATIONS AND SETTING MARKERS Monument Foundations(flat fee) $234.58 $16.42 T$251.00 Flat Marker Foundations(flat fee) $142.06 $ 9.94 $152.00 CremationiBaby Markers(flat fee) $59.81 $ 4.19 $64.00 Removal of Monuments $44.86 $ 3.14 $48.00 6. TRANSFER Fee $15 89 $I 11 $17 00 7. PERPETUAL CARE Headstone Maintenance $112.15 $7.85 $120.00 Footstone Maintenance $56.07 $3.93 $60.00 Plots on which perpetual care charges have not been paid (per $14.02 $ .98 $15.00 square foot) 8. OTHER SERVICES Planting of trees, installing comer stones, repairs to foundations (materials,equipment and labour*) *Labour is calculated as union hourly rate+15%overhead. 7 39 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE# Date: JUNE 18, 2001 Res. # Report#: By-law# FD-09-01 10.12.6 Subject: OPEN AIR FIRES L RECOMMENDATIONS: I It is respectfully recommended that the General Purpose and Administration _ Committee recommend to Council: 1.) THAT Report FD-09-01 be received; I 2.) THAT By-law No. 90-178 be rescinded; and 3.) THAT the attached By-law be approved to replace By-law No. 90-178 BACKGROUND In 1990 Council passed a by-law to control the setting of open air fires in the Municipality of Clarington. This by-law was put in place in an attempt to control the setting of fires in the municipality for the purpose of cleaning up limbs of trees damaged in storms or for the use of the agricultural industry for land clearing and destroying of I diseased limbs from fruit trees, etc. The existing by-law has worked well reducing the occurrence of illegal open air fires. It has however, limited the ability of the agricultural industry to have fires of a size necessary to allow for clearing of large parcels of land in a timely and cost effective manner. I Continued.... 740' FD-09-01 _ 2 _ REPORT A new by-law has been drafted which tightens up the control of smaller fires and clarifies some of the conditions under whir.' Tres arc permit but will allow for area farmers to work with the Emergency Servic,: apartment for la.8er controlled fires. Schedule "A" attached is the agreement, which will be used for small fires such as those presently, allowed, with a permit, and will continue to be subject to the existing $25.00 annual fee. Schedule `B" attached is for those occasions when a larger fire is required for the purpose of clearing land, by the agricultural industry, in accordance with the Ministry of Agriculture Guidelines. It will not be subject to a fee but will be subject to specific requirements as set out and agreed to by both parties. RECOMMENDATIONS It is respectfully recommended: f That Report FD-09-01 is received. That By-law No. 90-178 be rescinded; and i That the attached By-law be approved to replace By-law No. 90-178. Respectfully submitted, Reviewed by, Michael . Creig on, AMCI CMM 11 Franklin Wu, Fire Chief. Chief Administrative Officer Attachments (2) I I i 741 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2001 Being a By-law regulating the setting of fires in the open air within the Municipality of Clarington and to repeal By-law 90-178 WHEREAS the Municipal Act, R.S.O. 1990, c.M.45, subsection 210(35), authorizes the Council of a Municipality to pass a by-law to prescribe the times during which fires may be set in the open air and the precautions to be observed by persons setting out fires. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ENACTS AS FOLLOWS: I 1. No person shall set, maintain or allow to burn a fire in the open air in the Municipality of Clarington. 2• Notwithstanding Section 1 a person may make application to obtain a permit in the form set out in Schedule"A"attached hereto and forming a part of this By-law from the Emergency Services Department for the Municipality of Clarington, subject to the restrictions and conditions as set out hereinafter and provided all required information is included. 3. Any person setting, maintaining or allowing to burn a fire and all owners of property upon which a fire is set, maintained or allowed to burn in the open air in the Municipality of Clarington shall, if the fire is not permitted pursuant to the By-law or does not otherwise comply with the regulations set out herein, be liable for the payment of a fee j comprised of the cost of any fire fighting equipment and personnel i necessary to attend at or extinguish the said fire, which cost(including the payment of any Interest)will be calculated in accordance with Schedule"C"hereof. In addition to any other remedy available to the Municipality of Clarington, the said fee shall constitute a debt owning by the person to the Municipality of Clarington and the Municipality j shall, if such amounts remain unpaid sixty(60) days following notification of the amounts owing pursuant to Section 3,1 hereof, add the amounts owing to the tax roll for the real property of the person who is responsible for paying the fees and such amounts may be collected and recovered in like manner as municipal taxes. 3.1 The Municipality of Clarington shall, prior to adding any amounts owing pursuant to subsection 3. hereof to the tax roll of any property, i provide at least ten (10)days written notice of its intention to do so. 3.2 Any person owing money to the Municipality pursuant to subsection 3 shall pay to the Municipality, in addition to the amounts so owing, such 742 interest on the amounts as are set out in Schedule"C" hereof and such interest shall be calculated in the manner set out in the said Schedule "C". 4. Where a permit has been issued, no person shall set, maintain or allow to burn a fire in the open air in the Municipality of Clarington which: a) causes smoke damage or fire damage to property; lb) decreases visibility or creates a hazard on any public or private ' roadway; c) spreads rapidly through any grass or bush area; d) is greater than 1.0 cubic metre. e) is set under weather conditions that limit the rapid dispersion of smoke; f) involves petroleum products, plastics, rubber, household garbage, _ building or demolition materials or other materials that create excessive or toxic smoke or excessive odour; g) is located within 15 metres of any building, structure, tree or overhead wire; h) has not been cleared of all flammable vegetation and materials within a 15 metre radius of the fire; i) is not attended at all times by the person to whom the permit was issued or another responsible adult as named in Schedule A of this by-law until the fire is extinguished; and j) commences earlier than one-half hour before sunrise or terminates later than one-half hour after sunset in any day. 5. The Fire Chief of the Municipality of Clarington, or his designate, in their sole and absolute discretion may: a) enter into a written agreement with any person for a controlled burn in the form set out in Schedule"B"attached hereto and forming part of this By-law; b) provide in the controlled burn agreement that the requirements set out in subsection 4(d)of this By-law does not apply to the controlled burn; and C) impose such further and other requirements regarding the fire as he, in his sole and absolute discretion, deems appropriate. 6. Nothing in this By-law shall: a) prevent the setting of a fire on a grille or in a barbecue unit, provided: i) the unit is safely constructed; ii) the unit is located in a safe, cleared area; iii) the fire is of a reasonable size as determined by the fire official, but in no case to exceed 1.0;;;jbic meters; 743 iv) fire is for cooking purposes only; and V) the provisions of Section 4 of this By-law are complied with; 7. Any person who contravenes any of the provisions of this By-law, including any requirement contained in open air fire permit or a controlled burn agreement under Section 5 of this By-law, is guilty of an offence and shall, upon conviction, be liable to punishment as provided under the Provincial Offences Act. 8. Should any paragraph, clause or phrase in this by-law be declared by a court of competent jurisdiction to be invalid in whole or in part, the validity of the other provisions of the By-law shall not be affected I thereby, the intent of Council being that each provision of the By-law shall be determined to be separately valid and enforceable to the fullest extent permitted by law. i 9. The short title of this By-law shall be the"Open Air Burning By-law". 10. The provisions of this By-law shall be administered by the Clarington Emergency Services Department. 11. By-law No. 90-178 and all amendments thereto are hereby repealed. l 12. This By-law shall come into full force and effect on the date of passage thereof. By-law read a first time this day of 2001. By-law read a second time this day of 2001. By-law read a third and finally passed this day of 2001. i JOHN MUTTON, MAYOR PATTI L. BARRIE, MUNICIPAL CLERK 744 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON EMERGENCY SERVICES 2430 Highway No.2 Bowmanville, ON L1C 3K7 905-623-5126 Fax: 905-623-3073 BY-LAW 01- SCHEDULE "A" OPEN AIR FIRE PERMIT Date Issued: Expiry Date: Permit Number: PERSONAL INFORMATION Applicant's Name: Applicant's Address: Other Responsible Adult: Phone Number at site: FIRE INFORMATION Location of Fire: (municipal address) Lot Concession: --_________ Township: Means of Extinguishing Fire: I THIS PERMIT IS ISSUED SUBJECT TO THE FOLLOWING CONDITIONS 1• The Applicant a4knowledges having read and understood By-law 01- , 2• Written approval pp val is required from the Fire fire set or continuing after one-half hour after'su setes ave and excepi a fire referred to in Section 6 of By-law 01- 3• The Applicant is responsible to comply with all applicable legislation. i 4. The Applicant shall post this Fire Permit at the location of the fire. I APPLICANT'S SIGNATURE: ISSUER'S SIGNATURE: FIRE DEPARTMENT EMERGENCY NUMBER 9-1-1 THIS PERMIT IS VALID FOR ONE CALENDAR YEAR 745 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON EMERGENCY SERVICES 2430 Highway No.2 Bowmanville, ON L1 C 3K7 BY-LAW 01- SCHEDULE "B" AGREEMENT FOR CONTROLLED BURN Date Issued: Expiry Date: Permit Number: Personal Information Applicant's Name: Applicant's Address: (Green Municipal Number and Street or Concession Road Other Responsible Adult: Phone Number at Site: i Fire Information THIS PERMIT IS ISSUED SUBJECT TO THE FOLLOWING CONDITIONS 1• The Applicant acknowledges having read and understood By-law No. 01- 2• Written approval is required from the Fire Chief, or designate for every fire set or continuing after one-half hour after sunset, save and except a fire referred to in Section 6 of By-law No. 01- 3. The Applicant is responsible to comply with applicable legislation. 4. The Applicant shall post this Fire Permit at the location of the telephone nearest the fire for easy access to emergency telephone numbers listed below. I 5. The Applicant is not required to comply with subsection 4(d)of By-law i 01- being the requirement that the fire not be greater than 1.0 cubic metre. However, the Applicant shall comply with the following additional requirements: I I ' Applicant's Signature Fire Official Signature EMERGENCY SERVICES DEPARTMENT EMERGENCY NUMBER 9-1-1 THIS PERMIT IS VALID FORA PERIOD OF THIRTY (30) DAYS FROM THE DATE ISSUED ABOVE. 746 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON EMERGENCY SERVICES 2430 Highway No. 2 Bowmanville, ON L1 C 3K7 BY-LAW 01- SCHEDULE "C" FEES, INTEREST AND PENALTIES A. Burning without a Permit 1. Attendance by Emergency Service Personnel it is determined that a fire has been set, maintained or allowed to burn in contravention of Section 2 of By-law No. 01 I B. Burning with a Permit—Contravention of Regulations 1• Attendance by Emergency Services Personnel and it is determined that a fire has been set, maintained or allowed to burn in contravention of Section 4 of By-law No. 01- i) One-half the costs as determined in Clause B hereof. ii) Second Occurrence or Subsequent Occurrences on same - property involving the same property owner. In accordance with the costs as determined in Clause B hereof. Costs Shall be Determined and Assessed as Follows: f i) $350 per truck for the first hour or portion thereof. il) $175 per truck for each additional half hour or portion thereof. I III) Any additional costs of special supplies used including, but not limited to, fire fighting foam and hazardous material absorbent. C. Interest(Subsection 3.2) 1. All unpaid amounts owing by any person this By-law shall accrue interest at the rate oof 15% (15Municipality rcnt) per to annum, calculated monthly, in arrears and such amounts shall be paid and collected in the same manner as the fees set out in section 3 of this By-law. Interest as set out herein shall be payable thirty(30)days following issuance of an invoice by the Municipality for the fees owing pursuant to this By-law. I I 747 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Meeting: File# JUNE 18,2001 Date: Res. # Report#: FD-10-01 10.12.6 By-taw# Subject: MONTHLY FIRE REPORT—MAY,2001 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report FD-10-01 is received for information. 1. BACKGROUND 1.1 Our report covers the month of May 2001. It is our intent to provide Committee with information relevant to this department,in a timely manner. 2. REPORT 2.1 The department responded to 212 calls in May and recorded total fire loss at $31,995. A breakdown of the calls responded to follows. 748 Continued.... .• FD-10-01 _ 2_ MONTH YEAR MONTH YEAR ENDING TO ENDING TO MAY/01 DATE MAY/00 DATE CLASSIFICATION 2001 2000 PROPERTY FIRES (Includes structure, chimney, vehicle, 26 129 17 miscellaneous e.g. furniture, clothing, etc.) 132 UNAUTHORIZED BURNING (Burning complaints) 14 28 19 52 FALSE FIRE CALLS (Includes alarm activations- accidental/malicious, human-perceived 18 118 26 emergencies/check calls e.g, investigate 129 unknown odour) PUBLIC HAZARD CALLS (Includes propane/natural gas leaks, fuel/chemical spills, power lines 14 97 17 105 down/arcing, C.O. leaks, etc.) RESCUE CALLS (Includes vehicle extrication/accidents, f - commercial/industrial accidents, 31 190 29 home/residential accidents, water/ice rescue) 128 MEDICAL ASSIST CALLS (Includes assist to ambulance personnel with 87 453 64 283 respiratory and resuscitation emergencies) MISCELLANEOUS CALLS (Includes assist to other agencies, other 22 61 13 45 public service, etc.) TOTAL CALLS 212 1076 185 874 TOTAL FIRE LOSS $31,995 $518,845 $7,500 $695,550 NUMBER OF ALARMS BY STATION ST. #1 ST. #2 ST. #3 ST. #4 ST. #5 TOTAL 108 31 16 42 15 212 nu 71-49 Contied.... FD-10-01 -3 - 3. RECOMMENDATIONS 3.1 It is respectfully recommended that report FD-10-01 is received for information. Respectfully submitted, Reviewed by Michael . Creighton,AMCT, CMM 11 Franklin Wu, Fire Chief. Chief Administrative Officer i /sr i 750 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: June 18, 2001 Res. # Report #: CS-18-01 By-law # Subject: INTRODUCTION OF `EASYREG" TOUCH TONE TELEPHONE REGISTRATION Pi Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: �. THAT Report No. CS-18-01 be received for information; 1.0 BACKGROUND 1.1 In the process of enhancing customer service and improving communications, the Community Services Department is introducing "EasyReg" Touch Tone Registration for the Winter 2002 registration session. "EasyReg" is the Municipality of Clarington's newest registration method. 1.2 This new service builds on the foundation of the first Program Registration module from the CLASS suite of recreation software first introduced in the summer of 1999. 1.3 "EasyReg" Touch Tone Registration is an advanced and highly flexible telephone registration and credit card payment system that offers our customers access to register and electronically pay for programs 7 days a week, 24 hours a day from the comfort of their own home or office during the registration period using a touch tone telephone. The key benefit to the customer is speed, convenience, and flexibility. 2.0 BENEFITy, i 2.1 Public access to program registration gives the Community Services Department the tools required to face today's challenges in meeting the needs of the community. /2 801 i I REPORT NO.: CS-18-01 PAGE 2 i i 2.2 Some of the benefits of Touch Tone Registration are: • Ensures equal access to the community • Increased access to eligible programs • Enhances customer service • Boosts revenue while reducing operating costs • Raises community profile • Improves communications • Assists in attracting and retaining customers �- • Instant registration for customer without having to wait in line r REPORT NO.: CS-18-01 PAGE 3 4.0 MARKETIN & PROMOTION 4.1 A full direct mail campaign to all clients will be sent out including: Instructions on how to use touch tone registration Contact information Credit Card policy L . Fridge magnet to record their barcode number and PIN . 4.2 Customer sign-up forms for new customers, along with promotional material will be located at every "walk-up" counter in all municipal recreational facilities. 4.3 The Spring-Summer Community Guide/Clarington Today publications have been used to promote the initial information that "Touch Tone Registration is on the Way" and will continue to be used to inform the public about this new service. The guide has also been reformatted to include the new course bar codes. I 4.4 Posters will be distributed to all facilities, libraries, elementary & high schools, senior's centers, and post offices (where permitted). Two weeks prior to the full ( launch, a series of ads will run in the local newspapers as well as radio spots on local radio stations. Press releases will be distributed. i 4.5 All information, instructions and printable registration forms will be included on the Municipal Web Page. At the Town Hall displays will be set up and information can be included on the electronic message board. I 5.0 TESTING. 5.1 An internal test will be performed by having a number of staff members experiment by calling in and trying out the system. This test group will be helpful for feedback in gauging the clarity of the instructions. 5.2 A direct mailing will be sent to a target group of clients inviting them to phone in and "test" the system. Feedback from this group will record the clarity and exactness of recorded scripts. A scheduled test time will be used to test the capacity. I /4 803 i t i REPORT NO.: CS-18-01 PAGE 4 i 6.0 COMMENT i 6.1 The Community Services Department is committed to providing quality programs and services to the community. Touch Tone Registration will provide our customers with an easy and convenient option to use when registering for courses. j 6.2 The Community Services Department is exploring the option of "eConnect" (internet registration) and will report back to Council when the informs,,— is available. t= - Respectfully submitted, Reviewed by, Jos . Caruana Franklin Wu, M.C.I.P., R.P.P. Dir or of Community Services Chief Administrative Officer JPC/PG/pg • i i I i I I i 804 i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: June 18, 2001 Res. # Report #: CS-19-01 By-law# Subject: MITCHELL'S CORNERS SCHOOL Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report No. CS-19-01 be received and approved; and 2. THAT the Kawartha Pine Ridge District Board of Education be advised the Municipality of Clarington has no further interest in the Mitchell Corners Public School; and, 3. THAT Mr. Oleh Perun, representing Mitchell's Corners Park Soccer Club receive a copy of Report CS-19-01 and be thanked for his community interest and advised of the actions taken. i 1.0 _BACKGROUND 1.1 At the March 19, 2001 meeting of Council, correspondence was received from Mr. Oleh Perun of the Mitchell's Corners Park Soccer Club (Attachment #1) outlining their interest in eventually acquiring the Mitchell's Corners School should the school become surplus to the needs of the Kawartha Pine Ridge District School Board. This correspondence was received and referred to the Community Services Department. 1.2 At the May 14, 2001 meeting of Council, the Municipality was advised by the Kawartha Pine Ridge District School Board that Mitchell's Corners School had been declared surplus by the Board at their April 26, 2001 meeting and would be available as of June 30, 2001 for disposal as prescribed by Ontario Regulation 444/98 at fair market value. 1.3 Accordingly, staff of the Community Services Department held a Public Open House (Attachment #2) on Monday May 28, 2001, to solicit public comment and to determine community interest to form a Community Association to maintain and operate the facility. /2 805 I I REPORT NO.: CS-19-01 PAGE 2 2.0 COMMFNT 2.1 At the Public Open House of Monday May 28, 2001, staff met with sixteen (16) residents who attended the meeting at the Zion United Church. Staff outlined the criteria for the development of a Community Association to manage a facility of this nature as well as the role of the Municipality to maintain the capital asset. 2.2 While there were a number of residents in favour of this possible acquisition, there were also residents who opposed the Municipality's purchase of the surplus school. r - 2.3 Staff advised of the limited open opportunity to acquire the school property, based on both the ninety-day requirement to submit a letter of intent to the Board E of Education; and, the pending Council recess. Accordingly, the meeting was advised of the need to form an interim executive to meet with the Municipality to confirm their interest, develop a business plan and to accept the responsibility of the center until such time as a Community Centre Board could be established to accept these responsibilities. 2.4 On June 6, 2001, staff held a supplementary meeting with nine (9) representatives of the community to further discusses these criteria and options. 2.5 Through these discussions, it was determined by the community representatives that while there was significant interest in the facility, the financial requirements to meet utilities and maintenance obligations exceeded the community's ability to financially sustain the building for community use on an annual basis. 2.6 Accordingly, Mr. Perun representing the Mitchell's Corners Park Soccer Club withdrew their request of March 5, 2001 (Attachment #3) and thanked the Municipality for their advice and efforts to achieve their goal. Re ully submitted, Reviewed by, C � Josep . Caruana Franklin Wu, M.C.l.P., R.P.P. Direc of Community Services Chief Administrative Officer J PC/B RT I I 806 i ATTACHMENT #1 TO REPORT CS-1901 (PAGE 1) MI -1 EL1 S C OCIMN ERS PARK S30CCZR- CLUE �1 \SOiL`CERCLU8/ 49 Tyler Street, Hampton. Ont., LOB' 1JO Tel: 576-0809 =,U - 2091 -. March J. 2001 n Gear Ladles and Gentlemen: r I aiY1 writing t?s representative of Mitchell's Corners Park abort th•^_. inevitable closing or our local school here in iviitcheli's Corners. The nark orcyanization would like tQ request that in the event that the School is closed, that the possibility of the main building and the existing portable and supply Shed be left for the local community, as a "Community Center". We as a park association, do not have the funds to pur..chase e dwellinc7 but would IikP to cPP it turned into a coo � � ......., th., ...._.....�, ..�- .. ...rn_.. o mnanit; Center. i-1opefui1y the Centre could be used for a community day-care Centre. Sports training Centre, Meeting place for community, or Meeting Center for different sport and local groups. Also, the different sport organi?ations COUld display there 9-ccomplishments here i e.: trophi?s and Ivledais of achievement.. I think that we could find people in our c_ommunity interested in riinnina ciwh a Center.. HnnPfiilly with the help -. .. of our municipal government. together we might be able to keep our community -►lire µnd interacted in In events. Nresently as a member of the 1Jarlington Youth Soccer League-*not have a Club house. We had one at the Darlington Hvdro fq-cilit but it was vandalised and then torn down. clue to the tact that th•e - -- building was over 100 yrs old. This could serve as a meeting.r ice such a group. 1 lie property has a bail diamond and a super-mini-soecer- field on it. A lso adjacent to the nronerty is vlitchell's Corners-N-Yk",_ which consists of one regulation adult soccer field. The buildin g is..idea4 fbr a training Center for baseball. soccer. any outdoor running event-or bicycle events. : ATTACHMENT #1 TO REPORT CS-1901 (PAGE 2) Severai peopie from different groups have approached me and asked that Mitc_.heiPS Comers Park Association put in such a request on the communities behalf. We want the school board to be aware that the i community is in need of such a faciiity and we would hate to see the bulldozers come and clear the land. Maintaining such a building is not cheap, I personally know this as I was President of the "Dnipro Ukrainian Hall" in Oshawa at one time. Costs for maintenance could be raised by charging small fees for rental of rooms for meetings. A Iso, hopefully having Fund-raising events during the course ofthe year could also help. Our community here in Mitchell's Corners is small but we do have k many people who are interested in the life of our school building. If the playground equipment which the, parents Association helped pay for could be left with the building, this would help make this easier to use as a Lay-care Centre. _ A copy of this request will be sent to the Kawartha Pine Ridge School Board and also to our Municipal Government. On behalf of our community, thank you for taking the time read our i request and we hope that something good can happen after the school is closed. i Yours Truiy Oleh Perin Park President. f I 808 i %!Won Corporation of the Municipality of Clarington PUBLIC OPEN HOUSE MITCHELL CORNERS PUBLIC SCHOOL(former Township of Darlington) PUBLIC COMMENT INVITED The Kawartha Pine Ridge District School Board has declared the Mitchell Corners Public School as surplus to their needs. The Municipality of Clarington will host a public meeting to determine community interest in the acquisition of this facility, proposed uses; and, to determine community interest to form a Management Board to maintain and operate the facility. The Mitchell Corners Public School is a single story five room school facility with amenities adjacent the Mitchell's Corners Park. DATE: Monday, May 28, 2001 TIME: 7:00 p.m.—9:00 p.m. PLACE: Zion United Church 5165 Enfield Road (Mitchell Corners) > Hampton, Ontario D Staff of the Municipality of Clarington will be in attendance to answer questions. n_ M z N O X M -v O X n cc� 6 ---------- - ---- i ATTACHMENT #3 TO REPORT CS-19-01 MITCHELL'S CORNERS PARK SOCCER CLUB ParsK CLUB 49 Tyler Street, Hampton, Ont., LOB 1J0 Tel: 576-0809 aoccFR I JUN 11 2001 MUNICIPALITY Of CLARINGTON ' COMMUNITY SERVICES CEPARTMENT j1 June 10, 2001 To: Municipality of Clarington Mayor Mutton, Local Councilors, Mr. Joseph Caruana and Mr. Bruce Taylor; On behalf of the residence of Mitchell's Corners, I would like to thank all of Clarington's Municipal Council and the Community Services Department, for assisting our community in the endeavor of purchasing the Mitchell's Corners Public School property. At this time we would like to withdraw our request of the purchase of Mitchell's Corners Public School for a Community Center. After the Municipal meeting and following private meeting, with the local residents, the decision to not pursue the purchase of the local school was made. This ` ` - decision was a difficult one, as many residents do not want to let a piece of our local history fall by the wayside. As a result of these meetings, the participants came to the conclusion that the community's needs could be achieved by exploring other options for the existing municipal property. In effort to meet the needs that would have been serviced by the sought after community center, the representatives, present at the above mentioned meeting, would appreciate exploration of other opportunities for the existing municipal property, "Mitchell's Corners Park". We would especially like to thank Mr. Joseph Caruana and his assistant Mr. Bruce Taylor for all their efforts and information that was needed by our community representatives. On behalf of the children and residents of Mitchell's Comers, Thank-You. i Park President Oleh Perun I 81U i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: June 18, 2001 Res. # I Report #: CS-20-01 By-law # Subject: COURTICE COMMUNITY COMPLEX - EXPANSION Fitness Membership Program Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report No. CS-20-01 be received; and, 2. THAT the Fitness Membership Program for the Courtice Community Complex be approved; and, 3. THAT the 2001-2002 Fitness Membership Fee Schedule for the Courtice Community Complex be approved. i I - 1.0 BACK GRO IND 1.1 The construction of the 14,640 square foot Courtice Community Complex Fitness Center expansion is scheduled to be completed late fall of 2001. 1.2 By design, the Municipality currently offers a limited fitness program and membership at the Courtice Community Complex. Due to the restricted size and number of pieces of fitness equipment located within the existing facility, membership programs have been limited, however, there are a number ber of current members who have expressed a desire to sustain the membership with the Municipality upon completion of the expansion. 1.3 The expansion will offer significantly more opportunities to enhance fitness programs as well as instructional, leisure and recreational programs; and, ultimately attract a large membership base. 1.4 The Community Services Department recognizes the need to sustain the current membership during the construction period, and to develop an affordable, yet competitive marketing program to attract potential new members prior to opening the facility. The membership capacity of the fitness room is projected at 2,000 members. 811 .../2 i I I REPORT NO.. CS-20-01 PAGE 2 I I I 1.5 The fitness centre program, the facility's physical components and staffing qualifications, will comply with accreditation criteria of the Ontario Association of Sport and Exercise Sciences (OASES) which is the recognized authority for certification of fitness centres in Ontario. 1.6 All membership applications will be required to meet the OASES Par-Q (Physical Activity Readiness Questionnaire) criteria, specifically with applicants who are over 45 years of age or applicants with a previous serious medical condition. In both cases, a medical clearance will be required prior to the processing of the application. 2.0 MEMBERSHIP PROGRAM CURRENT MEMRFRe 2.1 The existing fitness area will be incorporated into the expanded facility and will be redeveloped as part of the new fitness area change rooms. At a critical point in the construction period, the existing facility will no longer be available to the current membership. In order to sustain membership subscription, staff will provide alternate fitness operations during the construction, limiting the shutdown periods that will affect overall operations at both the pool and fitness areas. 2.2 The south room of the Courtice Community Complex Multi Purpose Room will be temporarily converted for this use. Conversion of this space will permit continuation of existing fitness programs with limited impact on the current membership programs. The projected closure of the existing fitness area will be limited to approximately 12 to 16 weeks during a time period in which the Jti Purpose Room bookings will be rescheduled or transferred to an alternate Municipal facility. 2.3 In addition to the weekend permits, the Community Services Department also offers summer day camps in the Multi Purpose Room. This program will not be affected by the closure. 2.4 The projected costs for this conversion is $8,000.00 and will include rubber flooring throughout, installation of mirrors and privacy blinds. All materials will be installed on a temporary basis and removed at the conclusion of the conversion. These materials will be re-useable within this complex or the arenas. The projected cost includes restoration of the Multi Purpose room once it is no longer required for this purpose. Funds are provided within the construction contingency for this purpose. _ /3 8 1 2 ... i REPORT NO.: CS-20-01 PAGE 3 3.0 MEMBERSHIP PRc)(,RAM 3.1 In conjunction with the project consultants, staff has conducted an extensive survey of both private and public facilities to determine the most suitable membership strategies for the Courtice Community Complex and the residents of Clarington. j 3.2 The membership program is designed to attract residents who are interested in physical fitness and healthy lifestyles. The center is not bein g designed ned for those who wish extensive weight training amenities, or specialized training. For those members who require personal services and assistance to achieve desired results, Personal Training Staff will be available to assist. 3.3 Proposed Hours of Operation in the fitness centre will be extended to meet the demands of the membership. Current hours of operation are: Monday to Friday 7:30 am to 10:00 pm Saturday 9:00 am to 9:00 pm Sunday 10:00 am to 9:00 pm i Proposed hours of Operation are: i Monday to Friday - 6:00 am to 10:00 pm daily Saturday and Sunday— 8:00 am to 8:00 pm I Staff will monitor these hours to ensure the requirements of members are addressed; particularly those members who commute and may wish to use the fitness centre either prior to/or returning from work. The hours will also be monitored to ensure maximum and effective utilization of both facility and fitness staff. 3.4 Staff recommend seven (7) Membership categories: Adult (18 to 64 years of age) j Seniors (65 and over) Youth (limited to 16 and 17 years of age) Corporate Family Summer Post Secondary Students 3.5 The current members who have annual memberships will be honoured For the balance of their renewal period. Renewals after July 1, 2001 will be prorated to the period ending June 30, 2002, providing a full year at current rates. 813 .../4 i I REPORT NO.: CS-20-01 PAGE 4 3.6 Our survey of both private and public fitness centres within the region indicated services provided through most clubs vary with the clientele attracted. We also discovered that each facility offered a wide variety of different amenities. None of the private facilities offer pool facilities. A number of centers did not offer aerobics studios and those that did only offered aerobics classes and did not offer a variety of recreational or leisure programs. 3.7 In most cases, privately operated facilities offered low annual membership fees, j however require administration fees and maintenance fees in addition to membership fees. Private clubs also offer low initial membership fees and strive to up-sell clients to longer annual, multi-year or lifetime membership contracts. It was also discovered the private clubs would reduce their fees to the perspective client in order to secure a contract whereas public facilities were obliged to charge the approved council rates. When conducting our survey these variances made our analysis very difficult to compare facility-to-facility/service-to-service. t 4.0 MFMB R HIP F Fq 4.1 The membership fee is based on the annual Adult Membership, which 3 recommended at $395.00 per year. Seniors and Youth will be discounted by 25% in each category. 4.2 The current Corporate Membership Program was developed in 1993 and was created for the Clarington Fitness Center aquatics and squash memberships. The intent of that program was to offer the opportunity to local area business to subscribe to the corporate membership plan for a fee of $150.00 and each new employee application would receive a 25% discount from his or her membership fees. This program has not been effective over the past number of years, subsequently the program will be revised to encourage a minimum number of ten (10) membership applications; eliminate the $150.00 corporate registration fee; and each membership will be discounted by 25% and offered to all business establishments, commercial, industrial and institutional agencies where ten (10) or more clients subscribe at the time of the initial membership application. To qualify for Resident Corporate Membership, the establishment must have a head office or branch operation located within the Municipality. This program is similar to that of other municipalities within the region. i 4.3 A discount will be offered to families where more than one resident applies for membership. These members will receive discounts of $100.00 per category after the first full adult membership. (For these purposes, Family is defined as immediate related family members who reside at the same residence address.) 814 .../5 I REPORT NO.: CS-20-01 PAGE 5 This application can be combined with an additional annual adult membership, annual senior's membership or annual youth membership. Staff recognize there will be anomalies to these membership categories and will make every effort to address those anomalies through the membership program. 4.4 The existing 1-month membership offered at the Courtice Community Complex fitness facility will be eliminated. The original intent of this membership was to allow prospective members 30 days to try the facility. Once certified under OASES criteria for membership, each applicant will be required to complete a fitness assessment (PAR-Q) prior to activation of their membership. Accordingly, 30 days is not sufficient to complete the assessment and receive the benefit and value of the assessment criteria. 4.5 A new three (3) month program will be offered to permit the members and staff to properly assess the members' condition and suitability for access to the fitness floor. The recommended base fee for the three-month program is $150.00. Full time post secondary school students who are enrolled in 4 month co-op programs, upon proof of current registration at an accredited post secondary school facility, will be eligible to receive an extended thee month program over a four (4) month period for the same fee. - 4.6 A summer membership is also offered for the period May 1 to Labour Day and is recommended at $150.00. This is traditionally a slow time period for fitness centers and will encourage potential members at an introductory price. 4.7 The three-month, post secondary school discounts and summer introductory i prices are not eligible for additional reduction under the Family Members discount. I 4.8 Non-residents will also be eligible to apply for membership. The fee structure for non-residents will be based on a 25% premium to all other rates. I 4.9 Staff is establishing a cancellation Fee of $65.00 in all fitness membership categories applicable only if a member elects to cancel their membership prior to the completion of the membership term. This fee is based on administrative costs and replacement cost for membership cards. i 815 /6 1 I REPORT NO.: CS-20-01 PAGE 6 i i 4.10 Recommended fees for September 2001 - August 2002 as described above are outlined as follows: Resident Non Resident Category Annual Three Annual Three Month Month Adult Membership $ 395.00 $ 150.00 $ 495.00 $ 190.00 18 - 64 ears l Seniors Membership $ 295.00 $ 125.00 $ 370.00 $ 160.00 65 ears and over �_- Youth Membership $ 295.00 $ 125.00 $ 370.00 $ 160.00 17 - 18 ears Corporate $ 295.00 370.00 ; ` Family - 1St Adult $ 395.00 $ 495.00 - Additional Adult $ 295.00 $ 370.00 1 ,t - Additional Senior $ 195.00 $ 270.00 - Additional Youth 195.00 270.00 Summer Program a _•. �. $ 150.00 ��fi;§ $ 190.00 May 1 to Labour Da , Post Secondary nJa $ 1 0.00 tlf $ 190.00 Students - 4 months . Cancellation Fee $65.00 5.0 PAYMENTS .HFni jl F 5.1 In order to offer a more attractive marketing opportunity, staff will implement an optional Electronic Pre-Approved Payment Plan for annual members. This would require a $65.00 down payment and the balance equally divided over the subsequent eleven months. There is no premium required to subscribe to this program. The Community Services Department computerized Membership Program is designed to administer this program in conjunction with the financial institution. After the initial down payment, the full adult membership fee would be $32.51 per month for eleven months. i 6.0 cOMM NT 6.1 The aforementioned establishes a foundation for the development of a Fitness Membership Program for the Courtice Community Complex. Over the next few months, Community Services Department staff will continue to develop a detailed program outlining membership benefits. 816 ../7 I REPORT NO.: CS-20-01 PAGE 7 6.2 In addition to the fitness program, staff will also be expanding recreation and leisure instructional fitness programs to complement the fitness components of the Complex. 6.3 An extensive membership drive will be initiated by Community Services Department staff over the next several months in order that residents will be able to fully access the Courtice Community Complex at the time of opening prior to the new year. This will include open houses at the complex, ' early bird registration discounts and members information sessions. Traditional fitness interest months are September and January at which time membership drives will increase membership and financial viability of the Fitness Programs. Respectfully submitted, Reviewed by, i i I Jo?!i Caruana Fra nklin Wu, M.C.IP RP.P. Di Community Services Chief Administrative Officer JPC/BRT/CG i I i j 817 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: June 18, 2001 Res. # Report#: CS-21-01 By-law# Subject: SCHEDULE OF RATES AND FEES September 1, 2001 —August 31, 2002 September 1, 2002 —August 31, 2003 September 1, 2003 —August 31, 2004 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report No. CS-21-01 be received; and, 2. THAT Council approve the attached Rates and Fees Schedule for the three (3) year period September 1, 2001 to August 31, 2004. 1.0 BACKGROUND 1.1 Each year, staff of the Community Services Department initiates the process of reviewing the established rates and fees for the various services and leisure opportunities provided by the Municipality. This process recognizes many factors that influence the public's participation as well as the associated operational costs that are incurred in providing them. The Department is cognitive of rates and fees charged by surrounding municipalities as well as private operators within the community. 1.2 The mandate of the Community Services Department is to provide quality services and leisure programs at reasonable rates to encourage community participation in the programs. 1.3 The body of this report and its attachments will outline current rates and fees as administered by the Community Services Department, recommending adjustments as required. 1.4 This report will also address proposed fees for the subsequent seasons 2003 and 2004, which occur within the mandate of the current Council. 818 .../2 i REPORT NO.: CS-21-01 PAGE 2 i j 1.5 For the most part, fee increases have been kept to a minimum, however, increased utilities costs have strongly impacted operational costs in both program and facilities rental categories. 2.0 FITNESS PRO ,RAM F FS 2.1 The Community Services Department has prepared Report CS-20-01 outlining the Fitness Membership Program for the expanded Courtice Community Complex. The fees submitted in that report cover the initial year of operating _ from September 1, 2001 to August 31, 2002. This report will address subsequent year proposed fees from September 1, 2002 to August 31, 2004 i= 3.0 AQUATICS PROGRAM F FS 3.1 Staff have maintained the 2002-2003 Leadership Program fees at current year rates as our fees are at the top end of the rates charged by area municipalities. By maintaining the fees for one (1) year at current levels, it is expected area municipalities will be comparable. 4.0 SLIMMER I R NTA S I 4.1 Summer ice rental fees will be maintained at current rates in 2002-2003 in order to promote summer ice uses. The year 2001 is the third year of summer ice operations at the Rickard Complex and the Community Services Department is starting to meet the minimum weekly bookings to meet operational requirements. By maintaining fees at this years rates, it is expected the bookings will continue to increase in 2002-2003 and future years. 5.0 COMMENT 5.1 The Community Services Department has focused efforts on maintaining the high quality of programs and services, at reasonable rates and fees, which the public has comp to accept. In preparing this report and the schedule of rates and fees for t, > next three ears y , staff reflected the costs of providing these opportunities in comparison to similar rates and fees charged in neighbouring municipalities. Overall, rates and fees charged in Clarington are mid-ranged with similar programs and facilities throughout the Durham Region. es ectfully submitted, Reviewed by, 4in. Caruana Franklin Wu, M.C.I.P., R.P.Pf Community Services Chief Administrative Officer JPC/BRT 819 Attachment 1 Report CS-21-01 Program/Service Unit 2000/2001 2001/2002 2002/2003 2003/2004 Comments Rate 10-PASS LEISURE CARD SWIMMING and SKATING Youth/Senior 10 Pass 10 pass 17.001 17.001 19.00 19.00 Adult 10 Pass __ 10 pass 24,00 24.00' 26.00: _ 26.00 Family 10 Pass ,10 pass 48.00' 48.00, 52.00; 52.001 GENERAL ADMISSIONS CCC-Public Swim Adult- Youth/Senior 3.00 3.00: 3.25; 3.25. 2.00; 2.001 2.251 2.25 Family - 6.00 i 6.00 6.501 6.50 CFC-Public Swim Adult- I 3.001 3.00; 3.25! 3.25' Youth/Senior I 2.001 2.00 _2.25: 2.25 Family 6.00! 6.00; 6.501 6.501 RRC-DSC-Public Skating Adults-Single 3.001 3.00; 3.25 3.25! Adults-Season ! 72.00, 72.00. -80.067-80.007- Youth/Senior-Single �- _' 2.00 2,00 2.25' _2.25 Youth/Senior-Season { 36.00 ---- Family-Single 1 _ 36.00, 40.001 40.00 6.00! _ 6.00. 6.50! 6.50. Family-Season 115.00^ 115.00 125.001 125.00 CFC-Squash Adult 7.001 7.001 7.501 7.501 Youth/Senior + I 3.501 3.50 4.00' 4.001 i i 820 i Attachment 2 Report CS-21-01 i I Program/Service Unit 2000/2001 2001/2002 2002/2003 2003/2004 Comments Rate ARENA RENTAL RATES Winter Ice Permits -(Labour Day-June 30 Annually) Prime Time Adults Hour 130.00 135.00' 140.00! 145.001 Prime Time Youth Hour 110.00 i 115.00 120.00 125.00: Non-Prime Adults Hour_ 100.00! 105.00 110.00! 115.001 Non-Prime Youth Hour 70.00: 75.00 80.00; 85.00: Non-Resident Adult Hour 165.00: 175.00 180.00! 185.00! Stat Holiday Surcharge Hour 60.00 63.00 65.00 68.00 Tournament/Special Events Adult 'Hour 140.00 147.00 153.00 160.00- Youth Hour 125.00. 132.00 137.00: 142.00' Summer Ice Permits -July 1 - Labour Day) - Adult - Hour 140.00' 140.00 145.00' 150.00, Youth _- !Hour 125.001 125.00 130.00; 135.00: Hockey Schools_---_- ;Hour 125.00' 125.00 130.00 __135.0_0`_ Non-Resident 1 Hour 165.00 165.00 _170.00: 175.00 _ Arena Floor Exhibits - - Set Up Y _- 275.00' _ 300.00' _ 315.00: Exhibit Function -Community GroDay 750.00' 775.00 800.00 825.00 Exhibit Fun ction- Commercial Day 790.00 820.00 850.00 890.00 ----- d --- - --- -- - - - Adult _ Hour 50.00 - .00 _ -55.00;- -- 58.0x. Youth _ Hour 50.00 52.00 55.00 58.UU Non-Resident ---- -- ------- ----------- -- -_ .00 65.00 68.00 71.00. ; POOL RENTAL RATES Pool Only/w 2 Guards Hour 94.00 99.00 103.00 107.001 M_ax 100 Pool an_d T_ot Pool_ _ Hour_ -- _ 110.00 _ _ 115.00 120.00: _ 125.00'3 Guards Pool and Slide_ (Hour 125.00 131.00 136.00 141.00:4 Guards _ Pool/Slide/Tot Pool _Flour_- 141.00: _ 148.00`__ 154.00_ 160_.00 5 Guards Youth- Clubs & Schools- 5:00 anMour _ 44.00: 46.00 48.00: 50.00) 1 Guard f Youth - Clubs & Schools- 8:OOarrt-lour --- - O 45.0 47.00 49,00 Guards Extra Adults- Clubs __ � - - ---- - our ___ 51.00: 54.0'.: _ 55.00 56.00 Guards Extra _ Our Special Events _ 61.00' 64.00 _67,00' 70.00'Guards Extra Life uards Each - - - 16.00_-- 17.00--- 17.50'-- - 18.00 ---- i i 821 ! Attachment 3 Report CS-21-01 Program/Service Unit 2000/2001 2001/2002 2002/2003 2003/2004 Comments Rate MULTI PURPOSE ROOMS Courtice ' Full Hall Monday- Thursday Non-Licenced 'Event- 10' 230.001 240.001 250.00 260.00: Licenced Event- 10 330.00, 340.00 350.00' 375.00' Non-Licenced- Non Resident Event- 10 277.00; 290.00' 300.00 315.00: Licenced-Non Resident Event- 10 395.00 415.00! 430.001 450.00 Half Hall Non-Licenced :Event- 10 127.00; 133.00' 139.00! 145.00; Licenced -. Event- 10: 181.001 190.00 195.001 205.00! Non-Licenced- Non Resident Event- 10 152.00' 160.00 165.001 175.00; Licenced-Non Resident Event- 101 217.001 225.001 235.001 250.00; Courtice _ !Friday-Sunday 1 Full Hall _ Non-Licenced Event- 10; 290.00' 300.00 315.00 330.00; Licenced EEvent- 10 i 415.00: 435.001 450.00 470.00: _ Non-Licenced- Non Resident Event- 10 348.00! 365.00 380.00 400.00' Licenced- Non Resident Event- 10! 497.00; 520.00; 540.00,, 550.00; i' Half Hall Non-Licenced__ Event- 10! 159.00 165.00 170.00 175.00 Licenced -'----� - - -- � _ j Event- 10� 227 00 i 235 00! 245.00' 255.00 Non-Licenced- Non Resident Event- 10; 191.00' 200.001 205.00 215.00 Licenced- Non Resident Event- 10 273.00, 285.00 300.00 310.00. r i New Years Eve Licenced Event- 121 830.001 860.001 900.00 940.00 i Licenced- Non Resident Event- 12; 995.00; 1050.001 1100.001 1150.00; 822 i Attachment 4 Report CS-21-01 Program/Service Unit 2000/2001 2001/2002 2002/2003 . 2003/2004 Comments Rate Rickard Recreation Complex Monday- Thursday Full Hall Non-Licenced Event- 10 420.00 440.001 460.001 480.00' Licenced 'Event- 10 599.00 625.00 650.001 675.00 Non-Licenced - Non Resident Event- 10! 503.00 525.00; 550.00, 575.00 Licenced - Non Resident Event- 10: 720.00 750.00 775.00i 800.00 Half Hall Non-Licenced Event- 10 230.00 240.001 250.00 260.00 Li cenced Event- 10 I 330.00 340.001 350.00i' 50.00 375.00: ! Non-Licenced - Non Resident Event- 10! �277.00 290.00. 300.00 315.00 Licenced - Non Resident Event- 10 5.00 415.00.' 430.001 450.00 r Section_ Non-Lice _ nced Event- 10 127.00, 133.00 139.00 145.00: _ Licenced Event- 10! 181.00 190.00! 195.001 205.00 Non-Licenced- Non Resident Event- 10' _ 152.00' 160.001 165.00! 175.00' Licenced=Non Resident _ Event-- 1 0! _ 217.00 - - 225_00! -235.00: 250.00' _ Rickard Recreation Complex Friday- Sunday - -- _ Full Hall 1 Non-Licenced - Event- 10! 527.00___ 550.00 575.00 600.00' _ Licenced__ _ __ Event- 10- 753.00_ 790.00 __ 820.00' 850.00 Non-Licenced_Non Resident Event- 10 632.00 660.00 690.00. 715.00 - - --- - rcence - Non Resident Event- 10 904.00 950.00' 990.00 1025.00 -- Non-Licenced - Event- 10: 290.00 300.00 315.00 330.00 Licenced Event- 10! 415.00 435.00: 450.00,, 470.00, Non-Licenced- Non Resident Event- 10 I 348.00' 365.00 380.00 i 400.00 Licenced - Non Resident Event- 10 497.00; 520.001 540.00 i 550.00 Section____ Non-Licenced - ! _:Event- 101_ 159.00 165.00 _ 170.00: ___175.00 Licenced __ __ _ Event_10, 227.00 235.00 245.W 255.00 Non-Licenced Non Resid__ent Event- 10! 191.M_ 200.00 205.00', 215.00 - Licenced- Non Resident Event- 10 273.00 285.00 300.00' 310.00 New_Years Eve--- ------ - _ ! Licenced _ __ Event-- 1 2 1,505.00; 1580.00 1650.00' 1700.00' Licenced - Non Resident Event- 12 1,808.00 1900.00 2000.00 210_0.00 823 i Attachment 5 Report CS-21-01 Program/Service Unit 2000/2001 2001/2002 2002/2003 2003/2004 Comments Rate Meeting Room Rates_ RRC/CCC/CFC Community Groups Hour 20.00! 22.00 21001 25.001 Private Hour 30.00; 32.00 33.00 35.00 Non-Resident/Commercial Hour 46.001 50.00' 53.00i 55.001 Schools -'Hour 15.00i 16.00 17.00: 18.00 Courtice _ Full Hall Community Groups our 40.00! 42.00, 44.001 46.00; Private .Hour 60.001 6100: 66.00 69.001 Non-Resident/Commercial .Hour 95.00; 100.00 105.00, 110.00 Schools Hour 30.00!Hall Half 32.00 33.00' 35.00 Community Groups Hour 20.00! 22.00 23.001 25.00: Private Hour 30.001 32.00 33.00- Non-Resident/Commercial Hour 46.00i 50.00 53.00: 55.00 Schools Hour 15.00! 16.00; 17.001 18.00i Rickard Recreation Complex i Full Hall Communit Groups Y p ;Hour 80.001 84.00 88.00, 92.00. Private !Hour 120.001 126.00 _ 131.00 _ _138.00! Non-R sident/Commercial Hour Schools 190.00' 200.00 210.00 220.00: Hour 60.00i 63.00 65 00 70.00; Half-Hall --__ ! Community Groups Pr _ Hour __ 40.00! 42.00 44.00! 46.00 _ ivate _ 1 Hour 60.00: 63.00 .00; 69.00 Non-Resident/Commercial Hour 95.001 100.00 105.00 110.0_0! Schools - Hour - 30A0 32.00 33.00 35.00 Section 1 ! Community Groups Y P _ Hour 20.001 22.00 23.00! 25.00; Private Hour 30.001 32.00 33.001 35.001 Non-Resident/Commercial Hour 46.001 50.00 53.001 55.00 Schools Hour 15.00; 16.00 17.00. 18.00; I Miscellaneous Fees____ ___ Ki tchen-With Hall (Event 95.00! 100.00 105.00' 110.00, � Kitchen-Catering Only 25.00 _28.00 30.00, Refundable Deposit _ !Event 200.00; 200.00 220.00 _ 220.00 Bartenders (Hour 16.00' 17.00 -17,50r 18.00 i 824 i i Attachment 6 Report CS-21-01 Program/Service Unit 2000/2001 2001/2002 2002/2003 2003/2004 Comments Rate MEMBERSHIP RATES CCC& CFC-Pool Only Adult-Annual 120.00i 125.00 130.00' 135.00I Adult- Monthly - 30.00 31.00' 33.00' 35.00; Youth/Senior-Annual 60.00. 63.00: 66.00; 68.00' Youth/Senior- Monthly _--- 15.00 16.00 17.00 18.00; _ Family-Annual 190.00; 200.00 210.00: 215.00 Family- Monthly 50.00' 52.00! 54.00; 56.00! CCC-Fitness& Pool _ Resident _ Adult-Annual --- 395.00 395.00 420.00' - Youth/Senior-Annual 295.00 295.00 320.00' Corporate-Ann_u_al _ 295.00: 295.00; 320.00' Family Discount-Add'I Adult 295.00 295.00, 320.00 _ - Family Discount-Add'I Senior 195.00 195.001 210.00: _ Family Discount-Add'I Youth _ ---- 195.00 195.00; 210.00; Adult-3 month 150.00 150.00 160.00 Youth/Senior- 3 month -� 125.00. 125.00, 140.001----- _ Summer Program(Mayl-Labour Day) - 150.00 150.00; 160.00' Post Secondary Students-4 mt - 150.00 150.00 _ 160.00 __' Non-Resident --- ----- - -- ---- Adult- -Annual - --- -0 --- ------ - ------- - ----- -- --------- 00 495.00 _ 495.00 __620.00. Youth/Senior-Annual - 370 -370.b-0- Corporate_Annual_d' _ - 370.00 _ 370.00 _ 460.001 Add Family Discount-AdI Adult _ 370.00 370.00. 460.00, Family Discount- 'I Senior 270.00' 270.00, 340.00 Family Discount-Add'I Youth_- 270.001 270.00 340.00 Adult-3 month Youth/Senior- 3 month __ 160.00 160.00 200.00 Summer Program(May1_Labour Day) -1 190.00 190.00', 240.00__ _ Post Secondary Students-4mt - 190.00 190.00 240.00 CFC& CCC-POOL & SQUASH Adult-Annual 180.00i 190.00 196.00: 205.00 Adult:-3 Month_ _ _ - --- - _ 108.00 i 113.00 118.00' 120.00: Adult- 10 Pass _ __ _ 65.00' 68.00 71.00 75.001 Youth/Senior-Annual_ - -_ _ 90.00 95.00 98.00 100.00 _ Youth/Senior- 3 Month - 54.00: 57.00 59.00 61.00 ---- -------- Youth/Senior- 10 Pass - -r------- ---'---- ------- - - -- ___ 33.00L 35.00 36.00 37,00 Attachment 7 Report CS-21-01 Program/Service Unit 2000/2001 2001/2002 2002/2003 2003/2004 Comments Rate PROGRAM FEES Fitness Fitness Appraisals :,Hour 20.001 25.001 25.001! 30.00; Fitness Assessments Hour 20.00; 25.00; 25.00 30.00' Personal Training Hour 25.00; 25.00! 25.001 30.00 Personal Training 5 Pass 100.00 100.00; 100.00 110.00 Personal Training 10 Pass 200.001 200.001 200.00 220.00; Aerobics 20 Classes 70.00: 70.00! 70.00! 75.00, Aerobics ;30 Classes 104.00; 104.00' 104.001 110.00 Aerobics 40 Classes 138.00 138.00 138.00; 145.00 March Break Day Trips-Daily- 50.00' 52.00! 55.00: 58.00 Day Trips-Week 140.00! 147.00: 153.00 160.00 Camp-Daily 30.00: 31.00 33.00! 35.00; Camp-5 days 85.00' 89.00 93.00! 97.001 Summer Camp Per Week _ Weekly 85.00' __100.00'__ 105.001 110.00 Bader in Training i Weekly 150.00 160.00 _ 165.00 170.00 Before&After -- - Session 2.50 2.50; 3.001 3.00 -+ -- Aquatics_ _ - ----- -- --- - - ! _ Aqua Quest-Aqua Tots j10 Lessons 52.00i _ 55.00: 57.00; 60.00 Aqua Quest- Levels 1 -4 _ 10 Lessons 52.00' 55.00, 57.00; 60.00. _ Aqua Quest- Levels 5-12 10 Lessons 57.00 59.00 --- I 65.00 Bronze Medallion .10 Lessons 120.00 120.00' 125.00; 130.00 Bronze Cross - ;10 Lessons 110.00' 110.00; 115.00; 120.00: Aqua Leaders ;30 Hours 160.00', 160.00; 170.00i 180.00. Instructor/NLS 55 Hours 200.00 200.00 210.00 220.00 Semi-Private-2/Class 10 Lessons _ 100.00_______ 105.00 110.00: 115.00 _ Private - 10 Lessons 160.00 168.00` 175.00!_ _185.0_0 Aqua Adult Instruction _ _ 10 Lessons _ 63.00 ---76.--66.00* _ 69.00 _ Aqua Fit- 1/week 10 weeks 70.00 _ 70.00' 00! 75.00 Aqua Fit-2/week - - 10 weeks 104.00 104.00' 104.00 110.00 _ - --- - _ _ _ Aqua Fit-3/week -- 10eeks _ 138.00: 138.00 138.00; 145.00' Bronze Star _ -- - 10 Lessons _ 60.00 _ 63.00 66.00, 69.00 Junior Life Guard 110 Lessons 70.00 73.00 76.00 t 79.00_ --- ----------- --Sy nchronized Swim _ 10 Lessons_-- 54.00 56.00 58.00 60.00 826 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administrative Committee File # Date: June 18, 2001 Res. # Report #: CD-23-01 By-law # Subject: ANIMAL SERVICES MONTHLY REPORT FOR MONTH OF MARCH, 2001 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: i= 1. THAT Report CD-23-01 be received for information; and 2. THAT a copy of Report CD-23-01 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. I 1. BACKGROUND I 1.1 For the information of Council, the table attached to Report CD-23-01 summarizes the activities and revenues pertaining to Animal Services for the month of March, 2001. i Respectfully submitted, Reviewed by, Patti , A.M.C.T. Franklin Wu, M.C.I.P., R.P.P., nic pal Clerk Chief Administrative Officer MPKS*PLB*dm Animal Alliance of Canada Animal Advisory Committee 221 Broadview Avenue Suite 101 Toronto, Ontario M4M 2G3 827 CLERKS ' ��T��HK02NT NO 1 AN|K8ALSERNCESO|NS|0N TO REPORT C- 3-01 RVICES MONTHLY REPORT [ET: MARCH 2001 A.:ACTIVITIES THIS MONTH YR.TO DATE 2001 YR. TO DATE 2000 PICKED UP - WILDLIFE 18 24 20 - DOGS CATS DOGS CATS DO G S CATS PICKED UP - 26 4 58 19 49 ::777 BROUGHT IN - 23 23 42 66 39 60 RETRIEVED BY OWNERS 20 2 44 2 44 3 SOLD TO RESIDENTS 21 15 41 59 37 63 DEAD ON ARRIVAL 6 7 11 19 7 8 WRITTEN WARNINGS 23 71 39 CONVICTIONS CALL-OUTS AFTER HOURS 5 9 10 OVER TIME HOURS 15 30 50 ==B. REVENUES D S&CATS RELEASED� OGS&CATS RELEASED 90.00 0 225.00 60.00 210.00 90.00 2441.00 169.00 8659.00 764.00 13341.00 4331.00 SOLD TO RESIDENTS 1500.00 450.00 2850.00 1935.00 2164.75 1961.80 DOGS REDEEMED 1006.00 20.00 2167.00 20.00 1608.00 60.00 EK,_u , SUB TOTAL 5037.00 ��639.00 13901.00 2779.00 1732,33.75 6,442.80] TRAP REVENUE 105.00 240.00 42.00 TOTALREVENUE 5781.00. 16920.00 23808.55 EUTHAN|SED 3 FERAL CATS 1 DOG DISPOSITION PROBLEMS 1 INJURED DOG O � U O � U THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administrative Committee File # Date: June 18, 2001 Res. # Report #: CD-32-01 By-law # Subject: ANIMAL SERVICES MONTHLY REPORT FOR MONTH OF APRIL, 2001 - Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: � 1. THAT Report CD-32-01 be received for information; and 2. THAT a copy of Report CD-32-01 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. 1. BACKGROUND 1 1.1 For the information of Council, the table attached to Report CD-32-01 summarizes the activities and revenues pertaining to Animal Services for j the month of April, 2001. Respectfully s bmitted, Reviewed by, i Patti- Barri .M.C.T. Franklin Wu, M.C.I.P., R.P.P., Ma"nicipal Jerk Chief Administrative Officer MPKS*PLB*dm Animal Alliance of Canada Animal Advisory Committee 221 Broadview Avenue Suite 101 Toronto, Ontario M4M 2G3 829 ! | ' CLERKS DEPARTMENT ATTACHEK8ENTNC} 1 | TO REPORT CO-32U1 ANIMAL ISFEVIC17S MONTHLY REPORT APRIL 2001 FEA.::A:CTIVITIEES THIS MONTH YR.TO DATE 2001 YR.TO DATE 2000 pjr PICKED UP -WILDLIFE 7 31 DOGS CATS DOGS CATS DOGS CATS PICKED UP 23 15 81 34 76 29 BROUGHT IN 17 19 59 85 F52 80 RETRIEVED BY OWNERS SOLD TO RESIDENTS 18 12 59 71 57 83 DEAD ON ARRIVAL 3 13 14 32 7 17 WRITTEN WARNINGS 26 97 CONVICTIONS 0 14 6 CALL-OUTS AFTER HOURS 3 12 15 OVER TIME HOURS 9 39 B. REVENUES DOGS & CATS RELEASED 45.00 270.00 60.00 300.00 150.00 LICENSES 4943.00 1210.00 13602.00 0 1974.00 20551.00 EE6403.00 SOLD TO RESIDENTS 1125.00 540.00 3975.00 2475.00 3289.75 2746.80 DOGS REDEEMED 1094.00 10.00 32=61.00 30.00 2674.00 :T 0=TA_L 110 9.00 LES:U:B 7207.00�1�760.00�= 21108.0jo 45391.00 2681 7=5 j9 3j5 9j j8 Od TRAP REVENUE 39.00 279.00 45.00 TOTAL REVENUE 9006.00 25926.00 36219.55 EUTHAN|GED 3 SICK CATS 3 FERAL CATS 1 INJURED CAT O � D OJL/ THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administrative Committee File # Date: June 18, 2001 Res. # Report #: CD-33-01 Bylaw # Subject: ANIMAL SERVICES MONTHLY REPORT FOR MONTH OF MAY, 2001 - Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CD-33-01 be received for information; and i 2. THAT a copy of Report CD-33-01 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. 1. BACKGROUND I 1.1 For the information of Council, the table att«ched to Report CD-33-01 summarizes the activities and revenues pertaining to Animal Services for the month of May, 2001. 4A.M.C.T.bmitted, Reviewed by, I Franklin Wu, M.C.I.P., R.P.P.,Chief Administrative Officer MPKS*PLB*dm Animal Alliance of Canada Animal Advisory Committee 221 Broadview Avenue Suite 101 Toronto, Ontario M4M 2G3 831 CLERKS DEPARTMENT ATTACHMENT NO. 1 ANIMAL SERVICES DIVISION TO REPORT CD-33-01 ANIMA I SERVIGES MONTH LY PFPQRT MAY 2001 A. ACTIVITIES THIS MONTH YR.TO DATE 2001 I YR.TO DATE 2000 PICKED UP-WILDLIFE 13 44 31 PICKED UP DOGS CATS DOGS CATS DOGS -CATS 25 16 106 50 96 34 BROUGHT IN 20 20 79 105 61 100 RETRIEVED BY OWNERS 20 1 83 -5 81 4 SOLD TO RESIDENTS 22 22 81 93 65 102 SOLD TO RESEARCH 0 0 0 0 0 EUTHANISED 2 5 6 17 2 8 DEAD ON ARRIVAL 1 8 15 40 9 20 QUARANTINE 1 1 7 WRITTEN WARNINGS 16 113 73 P.O.A. TICKETS 17 50 3 CONVICTIONS 4 18 6 CALL-OUTS AFTER HOURS 7 19 25 OVER TIME HOURS 21 60 72.5 B.B. REVENUES DOGS &CATS RELEASED 90.00 30.00 360.00 90.00 345.00 210.00 LICENSES 6054.00 832.00 19656.00 2806.00 30754.00 9815.00 SOLD TO RESEARCH 0 0 0 0 0 SOLD TO RESIDENTS 1350.00 990.00 5325.00 3465.00 3889.75 3826.80 DOGS REDEEMED 1041.00 20.00 4302.00 50.00 3729.00 60.00 SUB TOTAL 8,5=35.:00: 1872.00 29643.00 T 64-11.00 38717.75 13911.80 TRAP REVENUE 114.00 393.00 84.00 [TOTAL REVENUE 10521.00 36447.00 52713.55 EUTHANISED 1 SICK CAT 3 FERAL CATS 1 INJURED CAT 1 DOG BEHAVIOR PROBLEMS 1 SICK DOG 832 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File# Date: June 18, 2001 Res, # Report#: CD-37-01 By-law# Subject: 2000 MUNICIPAL ELECTION —VOTE BY MAIL ` Recommendations: i It is respectfully recommended: THAT Report CD-37-01 be received for information. BACKGROUND AND COMMENT: I i_ With the adoption of Report CD-15-00 in March 2000, Council approved the use of the "Vote-By-Mail" method of conducting the November 2000 municipal I election. The Townships of Brock, Uxbridge and Scugog also approved this method of voting, therefore, the four municipalities worked very closely in conducting their elections. The three main benefits of using vote by mail were identified as follows: • Increased voter turnout • Decrease in costs to the municipality • Convenience for the electors The results of each of these issues are addressed below: • Voter Turnout Voter turnout for the last three elections in Clarington has been: Q 1997 — 28 Percent • 1994 — 34 Percent • 1991 — 39 Percent 833 I Report CD-37-01 - 2 - June 18, 2001 i For the 2000 municipal election, using vote by mail, the voter turnout was 41.5 percent (20,513 ballots cast out of a possible 49,483 eligible electors). This is an increase of 48.2 percent over the 1997 election. Note that this increase is also contributable, in part, to the mayoralty race that was taking place. i • Savings Report CD-15-00 identified cost savings of approximately $25,000. In fact, the savings realized by the municipality were $13,299. The variance in the projected and actual savings was in large part because of the need to hire additional staff during the period leading up to voting day. This staff was receiving the mail, updating the voters' lists to indicate who had voted, and sorting the secrecy envelopes into the various ward ballot boxes. Because of the large number of returns received, it was necessary for the Clerk's Department to hire temporary help to assist with this process. • Convenience for Electors Many electors commented that the vote by mail process was easy to understand and was a very convenient way to cast their ballot. The positive responses were received from seniors and parents with young children who did not have to worry about attending at a voting station, individuals who were going to be on vacation during voting day and employees who didn't hive to worry about getting time away from work to attend at a voting station. The fact that electors completed the ballots in their own homes meant that they didn't need to be concerned with the issue of accessibility at the voting stations. There were some electors who questioned the integrity of the process, however, once the process of separating the voter declaration form and secrecy envelopes was explained, their minds were put at ease. Following voting day, meetings were held with the Townships of Scugog, Brock and Uxbridge to address the entire election process and to identify areas of improvement for the process in the future. Canada Post also hosted meetings with representatives of municipalities across the province who utilized the vote by mail process. Many similarities were found in each municipality, as follows: 834 i Report CD-37-01 - 3 - June 18, 2001 • Election Night Process We were unprepared for the number of electors who chose to vote at the Ballot Return Station (Municipal Administrative Centre) on voting day. Most of these electors had to be issued a replacement "ballot kit" for various reasons. Many had either not received a kit (as they were not included on the voters list), had destroyed or lost the kit, or left it at home as they thought they could not use it after the November 3 mail-in deadline. Proposed Solution It was agreed that we may have to consider hiring dditional g staff for future vote by mail elections, both to handle the process upon receiving the mail-in ballots and to issue ballot kits to electors who did not receive kits for one reason or another. As well, in future vote by mail elections, having a ballot return station in each ward will be given consideration, rather than only one for the entire municipality. Counting/Tabulation Centres I The four Durham Region municipalities using the vote by mail organized their i tabulation centres identical to one another. We found that the centres worked well and provided the Returning Officer with better control over the process than having the Deputy Returning Officers (DROs) and Poll Clerks completing the count at individual polling stations across the municipality. As with any hand counting of ballots, the process is quite slow. The final tabulation of votes was completed around midnight, which is similar to previous "traditional" elections. Some of the municipalities experienced difficulty with scrutineers at the counting centre, however, that was not the case in Clarington. Proposed Solution In order to speed up the process of the count, the hiring of more staff would be considered. • Timing Many municipalities across the province that used vote by mail raised concerns with the timing of the vote by mail process in that it shortens the campaign period for the candidates by one to two weeks. Electors were asked to have their ballots in the mail by November 3 to ensure delivery to the ballot return station by 8:00 p.m. on voting day. Candidates were finding that as they went door-to-door to campaign in the two weeks prior to voting day, electors had already cast their ballots. With Nomination Day being October 13, this only left three weeks for campaigning, all-candidates' meetings, etc. 835 r Report CD-37-01 - 4 - June 18, 2001 Proposed Solution I Amendments to the Municipal Elections Act, 1996 would be required to alter the timeframes. Municipal clerks have made their views known to the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) and discussions are being held between the AMCTO Elections Committee and the Province in this regard. • Electors Receiving More Than One Ballot Kit Because some electors own more than one property in a municipality, they j received a ballot kit for each property. Although the instructions explained this and implicitly stated that it is an offence to cast more than one ballot in r any one municipality, many concerns were received regarding the receipt of more than one ballot kit. Because an elector's name appears for each property, an elector will be listed as many times as property is owned, rented i ' I or occupied. When conducting the elections by the "traditional" method, the voters' list is divided into numerous polls. If someone wanted to, they could attend at the polling station for one property, cast their ballot and then attend r at another polling station where they know they are on the voters' list and cast another ballot. The vote by mail makes it much easier for election staff to determine if an elector has over-voted because the voters' list is broken down only by ward. The declaration signed by the elector states they have not already voted in the municipality. Should it be questioned as to whether someone has over-voted, the elector's signature is available for comparison purposes. The Municipal Elections Act, 1996 places the onus on the elector to ensure they have voted in accordance with the Act. f Possible Solution Canada Post is reviewing, in conjunction with AMCTO and municipal clerks, the wording of the instructions included with the ballot kit to ensure the section outlining the requirement that each elector votes only once is clear and easily understood. • Ballot Kits i Concern was raised that the ballot kit received by the elector was easily mistaken for "junk mail". Canada Post has also been made aware of other concerns with the kits, ie, font size, wording on envelopes, envelope sizes, etc. 836 Report CD-37-01 - 5 - June 18, 2001 Possible Solution Canada Post has heard all of the concerns and will be reviewing and correcting the issues prior to the 2003 municipal election. • Ballots Because the same template was used for the ballots in all municipalities, some ballots appeared sparse due to the smaller number of offices included on the ballot. Font size was identified as being too small and concern was raised over the ease in which the ballots could be photocopied. — Possible Solution Suggestions have been offered regarding the appearance of the ballot and Canada Post will review the cost impacts of using watermarked paper so the ballot cannot be copied. Election officials have advised Canada Post that they would be prepared to pay extra costs in order to ensure that the ballot cannot be copied. Canada Post is also investigating the use of coloured paper to make the ballot stand out from the rest of the kit. One of the major concerns with the election was the voters' list which was prepared by the Ontario Property Assessment Corporation (OPAC). This concern was shared by all municipalities, not only those who used the vote by mail process. The major complaint heard from electors was the fact that individuals were still listed even though applications for removal of the person had been filed in previous elections. On May 31, 2001, a meeting was held with representatives of all eight Durham Region municipalities and OPAC. OPAC advised that the amendments which were filed during the 1997 municipal election were not processed because OPAC was undergoing a major reorganization at the time and did not have the staff resources to handle the amendments. They assured us that the amendments filed for the 2000 election will be processed and, in fact, most have already been completed. Another matter raised with the vote by mail was the fact that in some apartment buildings, ballot kits were left in a general area where anyone could have access to them. We did discuss this matter with Canada Post at the time of the election and will continue to address the issue with them and superintendents of the buildings in future vote by mail elections. The difficulty arises because tenants of these buildings can change quite frequently. OPAC is dealing with this issue through the use of a tenancy questionnaire which landlords are required to provide by July 31 each year. The timing and method of collection of the data is being reviewed by OPAC. 837 i Report CD-37-01 - 6 - June 18, 2001 A controversial issue arose during the election process when several yellow return envelopes were given to two candidates in error. This practice was j stopped immediately upon it being brought to our attention. It did not affect the election process or outcome. i Recommendation The vote by mail system met our expectations and goals in that voter turnout was increased, election costs were decreased and many electors stated that they j appreciated the convenience of being able to cast their ballot by mail. As with any new procedure, there were some concerns to be addressed throughout the process. On the whole, however, it is felt that the vote by mail process was a success. The vote by mail system was utilized by 71 municipalities in the Province for the 2000 municipal election, an increase from 20 municipalities in 1997. Canada Post is working diligently to address the areas of concern and to continue improvements on the system for upcoming elections. Presently, the vote by mail system cannot be utilized with automatic vote tabulators. It is becoming evident, given the size of the Municipality of Clarington, that a hand count is becoming too difficult and time consuming to be an effective way of conducting a municipal election. Discussions are taking place between Canada Post and the manufacturers of the automatic vote tabulators in an attempt to marry the two systems in time for the 2003 municipal election. Until it is determined whether the systems can be integrated or not, staff is not prepared to make a recommendation on the method to be used for the 2003 election. Accordingly, it is recommended that this report be received for j information. 4 Respectfully submitted, Reviewed by, i Patti L arne M.C.T. Franklin Wu, M.C.I.P., R.P.P. '.Municipal erk Chief Administrative Officer I 838 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT MEETING: General Purpose and Administration Committee FILE# DATE: Monday,June 18,2001 RES. # REPORT: CD-38-01 SUBJECT: PARKING ENFORCEMENT REPORT FOR MAY 2001 BY-LAW # Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CD-38-01 be received for information; and 2. THAT a copy of Report CD-38-01 be forwarded to the Bowmanville Business Centre for their —, information. BACKGROUND AND COMMENT: j The following pertinent statistical information relates to Parking Enforcement activities for the month of May 2001 and is provided herein for the information of Committee and Council. I TICKETS THIS MONTH Y/T/D 2001 Y/T/D 2000 Y/T/D/1999 ISSUED By Parking Enf. Officers 702 2455 3670 1607 By Police 31 129 223 119 By P.Works 0 25 42 102 By Sec.Officers 6 25 87 65 REVENUE From Meters $7,658.00 $291101.00 $30,018.00 $22,614.93 From Permits 460.00 960.25 0 150.00 Fines 10,579.00 26,889.00 43,630.00 15,753.00 MTO Chargeback N/A (2,268.75) (15,056.25) N/A TOTAL $18,697.00 $54,681.50 $58,591.75 $38,517.93 REVENUE Respectfully su miffed, Reviewed by, Pattiz: B , A.M.C.T. Franklin Wu, M.C.LP. -Municipal Clerk Chief Administrative Officer PB*LC*JM*bm 839 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT MEETING: General Purpose and Administration Committee FILE# DATE: Monday,June 18,2001 RES. # REPORT: CD-39-01 BY-LAW # SUBJECT: APPOINTMENT OF A BY-LAW ENFORCEMENT OFFICER AND AN OFFICER FOR THE ENFORCEMENT OF CLARINGTON'S WOODLOT PRESERVATION BY-LAW f Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to - Council the following: I I. THAT Report CD-39-01 be received; 2. THAT Thomas Edward Vendrasco be appointed as a By-law Enforcement Officer; f 3. THAT Thomas Edward Vendrasco be appointed as an Officer for the purpose of enforcing the Municipality of Clarington By-law 97-35 as amended (AKA"Woodlot Preservation By-law"); and 4. THAT By-law 2000-40, be repealed. i i BACKGROUND AND COMMENT: In October 2000, one of the positions of Municipal Law Enforcement rcement Officer became vacant after the resignation of Gregory Scarborough. Since that time, this position was advertised and interviews held. The successful candidate was Mr. Thomas Vendrasco. Mr. Vendrasco commenced his duties with the Municipality on March 5, 2001. Mr. Vendrasco's probation period ends June 27, 2001 and in order to carry out his duties as a Municipal Law Enforcement Officer and an Officer for the Enforcement of Clarington's Woodlot Preservation By- law, Mr. Vendrasco must be appointed by Council and subsequently sworn in by a Justice of the Peace. .../2 840 i Report CD-39-01 -2- June 18,200 i I i It is therefore respectfully recommended that the attached By-laws be approved. Respectfully submitted, Reviewed by, atti L. e M.C.T. Franklin Wu, M.C.I.P. cipal erk Chief Administrative Officer PB*LC*bm Attachments I I 841 ATTACHMENT N0. 1 TO REPORT ICD-39 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2001- Being a By-law to appoint a Municipal Law Enforcement Officer WHEREAS the Police Services Act R.S.O. 1990,c.P15,Section 15(1),authorizes a Council of any Municipality to appoint one or more By-law Enforcement Officers,who �= shall be Peace Officers for the purpose of enforcing the By-laws of the Municipality; p ty' and WHEREAS it is desirable to appoint Thomas Edward Vendrasco as Municipal Law Enforcement Officer by By-law for the purpose of enforcing the By-laws of the Municipality of Clarington; I NOW,THEREFORE,the Council of the Corporation of the Municipality of Clarington I hereby enacts as follows: 1. THAT Thomas Edward Vendrasco is hereby appointed as Municipal Law Enforcement Officer for the Municipality of Clarington. 2. THAT By-law 2000-40 be repealed. By-law read a first and second time this day of 2001. By-law read a third time and finally passed this day of 2001. i JOHN MUTTON,MAYOR PATTI BARRIE,h1UNICIPAL CLERK 842 ATTACHMENT NO. 2 TO REPORT #CD-39 i i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON i BY-LAW 2001 Being a By-law to amend By-law 97-35,as amended,being i a by-law to govern the proceedings of the Council of the Municipality of Clarington,any of its committees,the conduct of its members and the calling of meetings WHEREAS the Council of the Corporation of the Municipality of Clarington adopted the recommendations contained in Report CD-11-01 at its meeting held on 2001; NOW THEREFORE the Council of the Corporation of the Municipality of Clarington enacts as follows: j I= 1• THAT By-law 97-35 be further amended by deleting Schedule"G" attached thereto and replacing it with a new Schedule"G"as attached thereto and forming part of this By-law. I By-law read a first and second time this day of 2001. By-law read a third time and finally passed this day of 2001. JOHN MUTTON,MAYOR I PATTI BARRIE,MUNICIPAL CLERK 4 I I 843 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee Date: June 18, 2001 File Report TR-23-01 File Res.#: Subject: DEVELOPMENT CHARGES BY By-Law#: GREATER TORONTO SERVICE BOARD (GTSB) FOR GO TRANSIT Recommendations: y. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: L THAT Report TR-23-01 be received; 2. THAT Municipality of Clarington endorse the Region of Durham as the appropriate level of government to collect development charges for growth related capital costs required for GO Transit only; and .3. THAT the GTSB, the Durham Region Area Municipalities, the Region of Durham and Mr. John O'Toole, MPP, be advised of Council's decision, FORTHWITH. Background: 1.0 The GTSB committee member municipalities passed a resolution (Attachment#1) requesting that legislation be put in place or amended to permit the GTSB to levy development charges to assist in funding growth related capital costs for Go Transit. 2.0 The Region of Durham along with the other GTA Regions have been working on a background study, as required by the legislation. The Region of Durham's Report 2001-F-37, outlining the proposed timetable for the implementation of a Go Transit Development Charge is provided for committee's information, as Attachment#2. 3.0 The GTSB does not have the legislative ability to levy charges, and any change to permit that would require legislative amendment. -Since the ability currently resides with the Regional level, and in consideration of the degree of completion of their work, it is not deemed advisable to support the GTSB request at this time. In addition, the ability to levy charges contradicts the expressed mandate of the GTSB and would 901 Report TR-23-01 DEVELOPMENT CHARGES GTSB FOR GO TRANSIT Page 2 effectively be the first step in establishing a bona-tide level of government. which is again contrary to expressed direction and mandate of the GTSB. 4.0 The Region of Durham's proposal will have the effect of an "area specific" charge which will help to protect the Regional municipalities from subsidizing the total capital infrastructure across the entire GTA area. 5.0 It is recommended therefore that the municipality endorse the Region of Durham, as the appropriate authority to levy and collect Go Transit Development Charges. Respectfully submitted, Reviewed by, arie Marano, HZ=Sc., AMCT, CMO., Franklin Wu, Treasurer. Chief Administrative Officer. MM/hj I Attachment i i I f I� I I } 902 Attachment #1 DEVELOPMENT CHARGES _ GO TRANSIT McCallion 3- WHEREAS, under existing legislation GO Transit does not have the power to directly impose development charges for the growth-related portion of its 10 ear Capital a pita1 Plan; E AND WHEREAS the responsibility for collecting G Transit development charges by default rests with GTA/Hamilton municipalities; AND WHEREAS, the existing development charges is fragmented and difficult ing GO Transit to administer; THEREFORE BF IT RESOLVED THAT the appropriate legislation be amended to permit the GTSB to directly impose deve charges for the growth-related capital costs required for GO ent Transit, Miller Not Voted On. Refer this motion regarding development charges municipalities and regional governments for aesponse by June constituent 2001. y Carried. No Recorded Vote. 903 MAY 18 2001 10:37 FR REG OF DUR-FINANCE ?05 571 7460 TO CLARiiuTON x.02111 ATTACHMENT The Regional Municipality of Durham REVISED Report to: Finance & Administration Committee From: R.J. Clapp, Commissioner of Finance Report No.: 2001-F-37 Date: May 16, 2001 SUBJECT: PROPOSED TIMETABLE FOR THE IMPLEMENTATION OF A GO TRANSIT DEVELOPMENT CHARGE (cc 4270-1999, #308-2000) RECOMMENDATION: THAT the Finance and Administration Committee recommend to Regional Council that: 1) The proposed timetable for the implementation of a Region-specific GO Transit Development Charge as indicated in this report be approved to allow the expeditious — implementation of a GO Transit Development Charge; i 2) Further, this report be forwarded to the Greater Toronto c vices Board as the response by the Region of Durham to the GTSB resolution ,equesting changes to Provincial legislation to allow the GTSB to directly impose development charges for ,--� GO Transit; and, 3) A copy of this report be forwarded to GO Transit, the Durham Chapter of the Urban Development Institute, the Greater Oshawa Home Builders Association, the Duam Chambers of Commerce, Boards of Trade, the Greater Toronto Services Board, the Regions of Peel, Halton and York and the Cities of Toronto and Hamilton, the Area Municipalities within Durham Region, the Minister of Munic;ral Affairs and Housing f and the Durham MPP s. REPORT: 1.0 INTRODUCTION • The purpose of this report is to provide the Finance a J Administration Committee and Regional Council with an update on " work by staff regarding the introduction and implementation tof a Regional Development Charge to assist in the financing of the growth related capital costs for the GO Transit System. Thus, this report addresses two outstandin items of Council Correspondence #270-1999 and #308-2000 (attached). g • This report also provides an updated timetable for the recommendation of a GO Transit Development Charge for the Region of Durham. • In addition, this report offers some comments on the recent resolution forwarded !~y the GTSC regarding a potential amendmer ,o the Development Charges Act, 1997 and the GTSB Act to permit the GTSB`: :.; directly impose development charges for GO Transit. W 4 98 mAy 18 2001 10:38 FR REG OF DUR-FINANCE 505 571 7460 TO CLARINGTON P.03/11 Report No.: 2001-F-37 r—� Page No.: 2 2.0 BACKGROUND In 1998, responsibility for funding the GO Transit System was transferred by the Province to the GTA Regions of Peel, York, Halton, Hamilton-Wentworth (now the City of Hamilton), Durham and the City of Toronto as part of the Provincial Local Services Realignment. • The GTA Regions, City of Hamilton and the City of Toronto became responsible for sharing the operating costs of the.GO Transit System and its future capital needs. As part of the services realignment, the Province provided approximately $106 million of MCORF Transportation Funding Capital to assist in financing capital replacements and equipment purchases. • In the past 18 months, Finance staff of the GTA Regions and the Cities of Toronto and Hamilton, in conjunction with GO Transit staff, have been working cooperatively to develop the capital forecasts for the long term State of Good Repair and immediate service improvements. As well, the plan includes capital for the expansion of the system to meet the projected growth over the next 10 years. • In 2000, staff of the GTA Regions and the Cities of Toronto and Hamilton r^ reached a tentative agreement on a 10 Year Growth Related Capital Forecast for the GO Transit System which totals approximately $1.0 Billion. • Further, an agreement was also reached on a formula to share the capital costs amongst the funding partners based on an in-depth analysis of the benefits derived by each Region/City from common system capital projects (e.g. upgrade and expansion of Union Station) as well as projects benefitting specific Regions (e.g, station expansions/new stations/service improvements). • In June 2000, the 10-Year Growth Related Capital Plan and the cost sharing arrangement was adopted by the GO Transit Board and the Greater Toronto Services Board subject to the contribution of two-thirds funding from the Federal and Provincial governments. • The GTSB, as part of the Transportation Strategy adopted June 30, 2000 suggested that "the necessary background studies to support regional development charge by-laws for GO Transit growth related improvements be completed as expeditiously as possible" (cc#308-2000 attached). - 9.0 5 � MAY 18 2001 10:3e FR REG OF DUR-FINANCE 905 571 7460 TO CLARK .TON P.04i11 Report No.: 2001-F-37 � Page No.: 3 3.0 THE GO TRANSIT DC BACKGROUND STUDY ® The development of a 10 year $1 billion Growth Related Capital Plan for GO Transit allowed the :3TA Regions/Cities to proceed with 'he preparation of a GTA-wide backgrc-id study for the introduction and irr. -nentation of Development Charges as a means of providing a portion jr the one- third municipal share of the capital program and thus reducing the tax supported financial requirements. • The Regions/Cities retained C.N. Watson and Associates and Aird and Berlis to prepare a GTA-wide Development Charge Background Study that would address common issues as well as specific concerns to each Region/City. Regional Council approved funding for Durham's share of the costs of preparing the Background Study in September, 2000 (Report#2000-F-48). • This Background Study is near completion and will form the basis for the Individual Background Studies which are likely to be tabled for review Region/City in June and July subject to the respective Council tim t bles.ach Each Region/City will be responsible for determining matters specific to their Region/City such as the quantum, collection policies, timing, consultation process etc. i 4.0 REVISED TIMETABLE FOR DURHAM .-,GION A revised timetable for the introduction and implementation of a GO Tra^sit Development Charge for Durham Region is proposed with the following target dates: • Tabling of Background Report Late June • Consultation Process Public Meeting of July - Early September • f C Late September • Final Bylaw October • Staff of the Regions/Cities will be meeting with representatives of the Ontario Chapter of the Urban Development Institute and the Ontario Homebuilders as an initial step in the consultation process. Also, each Region/City will undertake further separate consultations as required in accordance with their local needs and the Development Charges Act 1998 • The proposed timetable would allow the Region of Durham to commence collecting a development charge for GO Transit purposes by November/December 2001, The Presidents of the Durham Chapter of UDI and the DRHBA & GTHBA have been notified of this report and the proposed timetable. 906 100 MAY 18 2001 10:3e FR REG OF DUR-FINANCE 305 571 7460 TO CLRRINGTON P-05/11 Report No.: 2001-F-37 Page No.: 4 5.0 GTSB RESOLUTION • On April 20, 2001, the following resolution was referred by the GTSB to member municipalities requesting that Provincial legislation be enacted to permit the GTSB to impose a uniform GO Transit development charge across the Regions/City: "WHEREAS under existing legislation, GO Transit does not have the power to directly impose development charges for the growth- related portion of its 10 year Capital Plan; AND WHEREAS the responsibility for collecting GO Transit development charges by default rests with GTA/HW municipalities; AND WHEREAS, the existing process for imposing GO Transit development charges is fragmented and difficult to administer; THEREFORE BE IT RESOLVED THAT the appropriate legislation be amended to permit the GTSB to directly impose development charges for the growth-related capital costs required for GO Transit." Regional staff have reviewed commentary requested of the consultants, C.N. Watson &Associates and Aird and Berlis regarding the financial and legal Implications of proceeding with a uniform GTSB GO Transit development charge. The key points of this commentary include. • Currently, the GTSB doe s* not have the statutory powers to impose a development charge and the delay involved in amending legislation would result in forgone revenues and require a new Background Study. This process could extend the commencement of collecting GO Transit development charge by one to two years. • An average uniform GTSB development charge would likely reduce the DC rate for Durham and Halton to the "average" with a commensurate increase in the property tax contribution thereby requiring an "over- contribution" from Durham taxpayers. This reflects Durham's'high growth share of GO Transit future capital costs. • For those Regions which currently charge a non-residential development charge well below the full amount (i.e. Durham, Halton, Hamilton and York), the mandatory imposition of a non-residential DC would serve to disrupt the balance that has been struck between economic development incentives and capital funding needs. Essentially, individual Regions would lose the power to structure their development charge practices and Policies in a way that best suits their development needs. 907 101 MAY 18 2001 10:39 FR REG OF DUR-FINANCE 905 571 7460 TO CLORINGTON F. 11 Report No.: 2001-F-37 Page No.: 5 • The current practices provide the necessary flexibility in local Development Charge policy development. • Staff of the Regions/Cities collectively have spent a considerable amount of time and effort to arrive at this stage of the process. ,These efforts seek to secure development charge funding to help finance the growth related capital costs of the GO Transit System. The proposal by the Regions/Cities to introduce GO Transit Development Charges demonstrates the commitment by municipalities to provide sufficient financing to proceed with expansion of the GO Transit System. • Any delay in the introduction of a GO Transit development charge will result in the loss of non recoverable revenues of up to $16 million per year across the GTA Regions/Cities. • Also, at the present time, the GTSB does not have staff who are sufficiently experienced in financial capital planning and development charge policy to proceed with the background analysis, implementation and operational s'.-�ges which would be required for a GTA wide GO Transit Development Charge. • Such an amendment would provide the GTSB with the new ability to directl tax for the GO Transit system. y • It is the consensus of staff from the Regions/City of the six municipalities that { a uniform GO Transit Development Charge imposed by the GTSB would be counterproductive and would result in costly delays pending changes to r Provincial Legislation. • Further, it is agreed that each of the six municipalities forthwith under current legislation to adopt indidual bylaws dthat take into consideration local conditions and Council approved development charge Policies. This would allow the Regions/City to commence collecting GO Transit development charges without delay. + Therefore, it is recommended that a copy of this report be forwarded to the GTSB as the response by Durham Region, 6.0 NEXT STEPS • As authorized in the previous Report #2000-F-48, staff will proceed with finalizing the Background Study and draft by-law for tabling by Regional Council in June. The Background Study will provide detailed information regarding all aspects of the proposed GO Transit development charge. 908 102 MAY 18 2001 10:39 FR REG OF DUR-FINANCE 905 571 7460 TO CLARINGTON P.07/11 Report No.: 2001-F-.''; Page No.: 6 The Councils of the other GTA Regions/City are also considering similar recommendations from their respective staffs in late May. These recommendations address the issue of timetables and the need to proceed with the introduction of individual DC Background studies at each of the six Regions/Cities. • The Commissioners of Works and Planning and the Regional Solicitor concur with the recommendations of this report. R.J. Clapp, CA Commissioner of Finance Recommended for Presentation to Committee: G.H. Cubitt, M.S.W. Chief Administrative Officer Attach. MG\reP0rt\G0 DC 909 MAY 1e 2001 10:39 FR REG OF DUR-FINANCE 905 571 7460 TO CL. ^ ' ]TON P.08/11 ATTACHMENT Off ice of the Chair CGS =� R p E i 1 25 leas of wafto for you Q • . . . April 91 1999 Resolution No. 1999-458 Roger Anderson �'�� `'�- Regional Chair APR13 99 Regional Municipality of Durham, 605 Rossland Rd, E. P.O. Box 623 Whitby, Ontario LIN 6A3 Dear Mr. 2!m: r �--� Subject: Funding for GO Transit Capital Costs s i The following request was made b budget deliberations on y me Ma mbers of the Region of peel's General Committee during March i 1, 1999, and approved by Regional Council on March 25 1999: Whereas it is imperative that development charges capital costs of GO Transit so that g finance the growth related homeowners; the f.7ancing burden is not placed on the Therefore be it resolved, that the Region of Peel request each GO Transit Region and the City, of Toronto to identify then growth related GO Transituneed� over the next 10 year period in order to incorporate the capital tome t respective GO Transit 1999 development charges by-law. � 7WN o riginal - C1' 1 To: GG Fie The Regional Municipality of Peel — 7y� _ to Peel Centre Dr„ 8rampton,ant,167489 --`" (905)791-7800 Fax(905)791-2567 104 - 910 - .r MAY 18 2001 10:39 FR REG OF DUR-FINANCE 905 571 7460 TO CLRRINOTON P.09/11 ATTACHMENT On behalf of Regional Council, I request that you give consideration to the above recongnendation. I look forward to Your early reply. number in your reply. Please quote the Region's resolution Sincerely, EMU Kolb Regional Chair and Chief F-Xecutive Officer BN:sg cc: J. Pentlachetti, Treasurer and Commissioner Of Finance P- Allen, Commissioner of planning Patricia Madill, Regional Clerk, Regional Municipality of Durham Joan Eaglesham, Regional Clerk, Regional Municipality of Halton Joseph SchaEz' Reg'Onal/Ci Clerk, Regional Municipality Of HaMi ton-Wen o Dennis Hearse, Regional Cl lerk, tw rth Novina Wong, Regional Municipality of of City Clerk, City Of Toronto 105 MAY le 2001 10:39 FR REG OF DUR-FINANCE 905 571 7460 TO CL, iGTON P. 10i11 `"% r1mSB ATTACHMENT Greater Toronto Services Board i Original ra: July 18, 2000 pop H. Dear Municipal Clerk: • R �QOr, AM•ri�n i-.. At its meeting held on June 30, 2000, the Greater Toronto adopted the attached Clause 1 of Transportation Committee Report Noe Services "Comments on Removing Roadblocks - The Draft Strategic Transportation entitled the Greater Toronto Area and Hamilton-Wentworth"and by so don ad Plan for g, opted: (a) a strategy as a foundation to maintaining and improving the economic heal competitiveness of the Greater Toronto Area and Hamilton_We : and quality of life of the area's residents; and tworth and the (b) actions for implementing the Strategic Transportation Plan. The following recommendations, in particular, are being drawn t attention: g o your j GTSB member municipalities are requested to protect the GTA trap identified in the Strategic Transportation Plan and ensure supportive sit corridors For these corridors through their official plans as they are reviiewed, land use policies GO Transit, GTSB member municipalities and their transit are requested to participate in a co-operative process to develop operating agencies ordination protocol to provide a common basis for roachin a GTAe transit co-ordination issues. PP g inter-re transit The provincial government has been requested, in consultation wit Toronto Services Board and GTSB member municipal , the Greater ' including enforcement, a network of high occupancy pvehi l to identify and implement, highways in the Greater Toronto Area and Hamilton-Wentworths °n 400-series n The necessary background studies to support re ional dev laws for GO Transit growth related improvements are o be completed charge by- rnpleted as expeditiously 1' J 1000 Murray Ross Parkway Toronto, Ontario M3J 2p3 Tel.- 416-338-2989 Fax: 416-338-2994- Toll Free: 1-877-335-3310 912 'fO 6 MAY 18 2001 10:40 FR REG OF DUR-FINAWIE 905 571 74GO TO CLARINGTO N kxjt.SB P- 11/11 c ATTACHMENT -g- as possible, and the appropriate by-laws presented for approval no later than an October A copy of Clause 1 of Transportation Committee Report No. 10 i forwarded to you for your attention and any action you deem a $ being ppropriate. Yours ly ;- n Morrow ecutive Director CC. Chairman Alan Tonks Chair Bill Fisch, Chair, Transportation Committee Attachment. I- 107 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration File# Date: June 18, 2001 Res# Report#: TR-38-01 FILE #: By-law#, Subject: CASH ACTIVITY REPORT—APRIL 2001 I RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: .�. 1• THAT Report TR-38-01 be received; 2• THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended April 30, 2001, is as shown on the attached schedule; and 3. THAT Part"A" of the expenditures for the month of April 2001 be confirmed. BACKGROUND The attached schedules indicate the Corporation of the Municipality of Clarington's cash transactions, the cash investment position, development charges information and statistical information for the month ended April 30, 2001 and the comparative information for the month ended April 30, 2000. ;Resp, ctfu y submitted, Reviewed by, Marano, H.BSc., A.M.C.T., C.M.O., Franklin Wu, surer. Chief Administrative Officer. MM/LG/hjl Attachments 914 CORPORATION OF THE MUNICIPALITY OF CLARINGTON Analysis of Revenue and Expenditures for the Month of April 2001 AFFi€ APRIL iiiii i 20Q1 2000 REVENUE RECEIVED FOR GENERAL OPERATING AND RESERVE FUND PURPOSES: TAX PAYMENTS RECEIVED LINEAR PROPERTIES 12,535,886 NATURAL RESOURCES CANADA- HOST COMMUNITY FUND PROVINCE OF ONTARIO- ROAD WATCH PROGR,1. , iya7iQfJ0' QQ; 0 DEVELOPMENT CHARGES-TOWN 3;000 snOp GENERAL i6C117 615,164 INTEREST iiiiiii 476isa 996,888 DEVELOPMENT CHARGES-SCHOOL BOARD ii``•:''�131i��#8i 52,781 DEVELOPMENT CHARGES-REGION/PUC 0 iii�3712: i5 457i 612,625 557234ii 14,816,344 USE OF FUNDS: PAYROLL REGION LEVY ;;'• 8j797 874,515 SCHOOL BOARD LEVIES Q p GENERAL-INCLUDING CAPITAL EXP.'- $32. 22,182 ~hi619a57i 1,274,801 ''2;5461788' 2,171,498 NET CASH PROVIDED(USED) A ;91'x;448. 12,644,846 I BANK NET CASH FINANCIAL POSITION: BALANCE PROVIDED iBALANC.EI MAR.2001 / USED !iiiAl?A200' i GENERAL FUND RESERVE FUND 3,159,394 1,785,404 MUNICIPAL POOLED INVESTMENTS4f$ d?97!:� MUNICIPAL BOND INVESTMENTS 866,194 386,533 ;!;12727 46,206 (429089) HOST COMMUNITY FUNDS IN TRUST 2,131,397 10,5204817! INVESTMENTS (GENERAL+ RESERVE FUNDS) 0 10,000,000 10{)p0fl00'. I 49,248,510 7,770,080 TOTALS 57;b18;59:1 55,451.7111 19,910,448 75,362:149 I NOTE A: Difference in comparison between years due to timing difference in receipt of funds. 91 � CORPORATION OF THE MUNICIPALITY OF HARiNGTON Continuity of Taxes Receivable PART"B" for the month of April 2001 MARCH APRIL 2001 INTEREST TAXES PAYMENTS RECEIVABLE ADDED BILLED BALANCE /ADJUST.*** 2000 Note CURRENT YEAR TAXES (2,935,744) 16,841,531 13,905,786 PENALTY AND INTEREST 141 21,936 {10,100,648) '> j13$ 6,148 21,796 7,022 4' . 24 FIRST PRIOR YEAR TAXES 4,151,886 PENALTY AND INTEREST 182,958 35,969 4,151,886 {7,370) `:::4 4 5If 3,290 :. 218,927 29,731 ? :y 247 SECOND PRIOR YEAR TAXES 1,560,111 1,560,111 PENALTY AND INTEREST 194,221 19,246 {69,970) .4t 1,528 213,467 13,756 h? gi h 227 t THIRD&PRIOR YEARS TAXES 1,594,917 1,594,917 PENALTY AND INTEREST 541,706 19,812 (46,657) 1a48j60 1,251 561,517 16,297 52�j' 461 TOTAL 5,289,914 L.96,963 16,841,531 22,228,407 10,291,452 13,181 Includes refunds,write-offs,496's,etc. NOTE 1: Tax payments do not tie into Part A due to timing differences since Part A is on a cash basis(ie.difference due to outstanding deposits) NOTE 2: For information purposes only. True comparison to prior year not applicable due to changes in the tax legislation. IL- 916 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "C" STATISTICAL INFORMATION FOR THE MONTH OF APRIL 2001 APRIL YEAR TO DATE Tax Certificates 52 Number of Properties eligible for Tax 216 Re istration see Note 1 122 Accounts Payable Cheques Issued "" see Note 2 #42100 to #42615 516 Number of Births Registered 2,222 -_ Number of Deaths Re istered 23 156 29 174 { Note 1: Only includes those properties whose arrears are greater than $10,000. Note 2: Number of eligible properties for tax registration not applicable for year-to-date comparison. 1 i i 917 CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING PART AS AT APRIL 30, 2001 FINANCIAL =INVESTMENT INTERESI # OF DAYS MATURITY MATT; INSTITUTION COST =N INSTITUTION COST RATE O/S J_ :::0:/ DAYS DA* GENERAL FUND MTL 2,475,500.00 4.63%—7 78 2,500,000.00 June MTL 1,982,740.00 4.54% 70 2,000,000.00 June TD 991,410.00 4.52% 70 1,000,000.00 June TD 3,968,880.00 4.54% 63 4,000,000.00 June : MTL 4,942,050.00 4.81% 89 5,000,000.00 JunE 11D 2,978,490.00 4.79% 55 3,000,000.00 Mai TD I 3.978,760.00 4.87%1 40 14,000,000.00 KAM% TOTAL GENERAL FUND ------------------- 1 82,177 1 425,999� RESERVE FUND ABC 182,177.00 6.20% 1,095 218,206-00 Auc ABC ABC 1,425,999-88 5.11% 1913 1,851,467.00 Junc ABC 1,683,100.32 5.15% 2019 2,221,035.00 Sept. WOOD GUNDY 1,855,574.20 5.15% 1913 2,414,000.00 JunE ABC 295,000.00 8.50% 3285 295,000.00 May ABC 774,999.81 5.25% 1249 922,509-00 Dec ABC 287,862.47 5.40% 1319 347,702.00 Feb : ABC 771,999.33 5.40% 1596 970,580.00 Nov., ABC 1,566,467.00 5.45% 1826 2,042,463.00 Jan.., ABC * 574,000.00 6.25% 548 574,000.00 Dec., ABC * 500,000.00 5.75% 365 500,000.00 June . ABC 1,584,859-95 5.75% 345 1,671,000.00 July ABC 753,906.65 4.50% 356 787,000.00 Mar. ABC * 475,000.00 8.58% 2761 475,000-00 Mar ABC 99,999.64 7.10% 1906 143,061.00 May ABC * 993,000.00 6.25% 365 993,000.00 May, WOOD GUNDY* 250,000.00 6.50% 1839 250,000.00 June ' ABC 601,664.00 5.30% 1461 739,720.00 Feb. ABC 1,487,000.00 5.50% 1825 1,487,000-00 Feb. , ABC 500,000.00 6.10% 365 500,000.00 Sept 918 CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING AS AT APRIL 30, 2001 PAR FINANCIAL INVESTMENT INTERES # OF DAYS MATURITY MAT RESERVE FUND INSTITUTION COST RATE O/S VALUE DA RBC 1,566,466.88 5.30% 1386 1,904,519.00 Nov. RBC 933,400.00 5.20% 1827 1,202,670.00 Jov RBC 58,479.40 5.95% 2032 80,639.00 Dec RBC 25,125.57 5.95% 2025 34,613.00 '?ec RBC* 250,000.00 4.75% 1839 250,000.00 � jne RBC 427,625.00 5.50%* 1628 542,878.00 DE RBC 250,000.00 5.25% 180 250,000.00 Jur. RBC 1,323,812.10 4.65% 13 1,326,000.00 May RBC 20,558.85 5.20% 1310 24,645.00 Ja WOOD GUNDY * 638,000.00 5.40% RBC 945,210.00 5.60% 1598 730 1,054,038.00 Dec. RBC 43,523.00 5.50% 1095 51,107.00 Dec- RBC 1,149,347.43 4.60% 329 1.197,000.00 RBC 2,160,071.68 5.70% 970 2,503,270.00 Mai RBC 1,233,830.84 5.95% 1002 1,445,952.00 Ju RBC 649,589.48 5.95% 1185 783.582.00 Dew RBC 942,893.00 6.30% 1825 1 ^.;9,904.30 Oct ; RBC 855,000.00 5.35% 1832 1.,,65,102.90 M, WOOD GUNDY * 485,000.00 4.35% RBC 365 485, �x.00 Ape. { 1,392,611.00 4.60% 365 1,456,1, 7 1.11 Mar RBC 548,000.00 5.40% RBC 1507 X48,000.00 AF 534,978.37 5.20% 1729 679,942.00 Dec Hong Kong 2,485,933.27 4.65% 90 2,514,436.3-7 RBC 118,693.50 5.10% Jul%� 1976 155,297.00 OCT TOTAL RESERVE FUND `�aZO(?Zfi053' TOTALINVESTMENTS &7;018;55053: * Investment interest paid on a monthly/semi-annual/annual basis 919 i CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"E" APRIL 2001 Development Char es Education Education Town Region English Se crate English Public DuPont Contracting Group Inc., Q9 ;jd 660.02 L.,16,C., 1,Bowmanviile 104.50 330.82 B/P#00.0827 Celestial Homes inc., 6 8,874.00 40M2009 219.00 704.00 L„33,C.,2,Darlington B/P#01.0044 1138337 Ontario Inc., ':''32 09. 12,500.00 17748.00 4OM1984 , 438,00 1,408.00 L.,28,BFC Newcastle B/P 01.0085.87 Prestonvale Heights 0.00 8,874.00 40M1929 L.,34,C.,2,Darlington B/P #01-01 67 t Ives&Pearl Funeral Chapel Inc., ' 18331' 5,458.44 674.92 CM1354 � 537.96 1,702.99 L.,32,C.,2,Darlington 8/P#00-0931 -ok Homes ''' "iS 0q7 N, 6,250.00 8,874.00 219.00 -•2000 704.00 �.,33,C.,2,Darlington B/P 01.0170 Celestial Homes Inc., 8ia . p0 6,250.00 1 87400 4OR20102 219.00 704.00 L.,33,C.,2,Darlington B/P#01.0007 Gay Co„Ltd., 12,500.00 15,006.76 438.00 1,408.00 40M1994 L.,30,C.,3,Bowmanviile B/P#01.0166, 168 Ridge Pine Park ;13Qp 6,250.00 Niagara Trail 219.00 704,00 BFC Newcastle B/P#01.0213 Keuning Construction Ltd., S'73QCt , . 40M1826 0.00 389000:.;.r...........:.: 438.00 1,408.00 L., 19,C.,8,Clarke B/P#00.0997,01.0137 Celestial Homes 9,1.16<UO' 6,250.00 1,945.00 219.00 704.00 40M2009 L.,33,C.,2,Darlington B/P#00.0878 920 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"E" APRIL 2001 Develo ment Char es Education Educai ® i Town Region English Separate En lash r Westlake Developments X2,500 OQ 62,500.00 40M1897 L.,25,C.,6,Darlington Mike McDonnell 0 B/P#00.0675 219.00 464367 Ontario Ltd., LD562/87 `'` ' Qt7 0:00 219.00 L.,7,C., 1,Clarke B/P#01.0057 City Homes ~ gyp F4,687,50 17 748.40M2022 00 438.00 1,40 L., 12,C.,2,Bowmanville B/P #01-0173, 184 Daiseyfield Developments `I924i3:00 50,000.00 40M1954 1,864.00 1,752.00 5,p^ L.,31,C.,3,Darlington B/P#01.0198-205 City Homes 40M2022 6,250.00 8,874.00 219.00 r L., 12,C.,2,Bowmanville B/P 01.0174 1138337 Ontario Inc., 40M2036 "`'`''� � 7 p0 6,250.00 8,874.00 219.00 70 I L.,28, BFC Newcastle j B/P#01.0162 Ridge Pine Park ?�'y ;qp . 6 25000 L.,32A Niagara Trail ' :: 219.00 i BFC Newcastle B/P#01.0269 673666 Ontario Ltd., s�� 47 00: 40M2022 6,250.00 8,874.00 219.00 7 L., 12,C.,2,Bowmanville B/P#01.0185 Prestonvale Heights 8:10: 31,461.10 4046 40M1929 2.00 1,095.00 3,520 L.,34,C.,2,Darlington B/P#01.0192- 196 ,Husky Steel 1,499 96 B/P#01.0027 0.00 360.08 1,1. TOTALS 435;1'$6:97 236,017.06 163,456.68 8,010,54 25,7ni 9 -) 1 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"E" APRIL 2001 CONTRIBUTIONS-CASH-IN-LIEU OF PARKLAND Rogers Wireless JSPA#005 600.00 Total Cash-in-Lieu of Parkland 600.00 CONTRIBUTIONS ENGINEERING AND INSPECTION FEES wal Engineering and Inspection Fees Contributions 0.()n CONTRIBUTIONS ROADS Total Roads Contributions - 0.00 922 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee Date: June 18, 2001 File Report TR-41-01 File Res.#: Subject: ANNUAL STATEMENT FOR THE DEVELOPMENT By-Law#: CHARGES RESERVE FUNDS FOR THE YEAR ENDED DECEMBER 31, 2000 Recommendations: It is respectfully recommended the General Purpose and Administration Committee recommend to Council the following: 1 THAT Report TR-41-01 be received for information. Background & Comments: 1.0 In accordance with Bill 98, an Act to promote job creation and increased municipal accountability while providing for the recovery of development costs related to new growth, Schedule "A" attached shows the activity in the new Development Charges Reserve Funds for the year ended December 31, 2000. 2.0 For the year ended December 31, 2000, a total of 679 residential building permits were issued. Approximately 596 units were anticipated through the 2000 development charge study review and update. Also, a total of 19 capital projects have been financed by the Development Charges Reserve funds. Resp.ezQy submitted, Reviewed by: age A. Marano, H.BSc.,AMCT, CMO, Franklin Wu, M.C.1 P.,R.P.P., Treasurer. Chief Administrative Officer. MM/LG/hjI Attachments 923 MUNICIPALITY OF CLARINGTON DEVELOPMENT CHARGES RESERVE FUNDS STATEMENT SCHEDULE A FOR THE 2000 YEAR 2000 DEVELOPMENT CHARGES STUDY REVIEW&UPDATE GENERAL LIBRARY FIRE INDOOR PARK DEV. PUBLIC WORKS ROADS AND STORMWATER TOTAL GOVERNMENT BOARD DEPARTMENT RECREATION AND FACILITIES DEPARTMENT RELATED DRAINAGE& CONTROL SERV. Balance as of December 31,1999 11,097 510,387 419,178 653,933 135,397 61,490 3,065,985 - 2,528.832 PLUS: Development Charge Proceeds (69,777) (203,396 (182,951) (639,332) (508,850) (224,720) (1,636,022) (3,465.050) Transfer (1,542) (35,929) (31,631) (13,425) (283,595) 366,123 Transfer from Reserve Fund _ ( ) Transfer from Revenue Fund - - - � (94) - (94) SUBTOTAL 71,319 203,396 218,880 639,332 540,482 238,145 1,919,712 (3,831,267) LESS: Amount Transferred to Capital Fund ' 62,524 - 1,533 26,596 77,735 35,780 1,617,443 Transfer to Revenue Fund 20,000 128,069 - 1,821,610 - 148,0669 SUBTOTAL 82,524 128,069 1,533 26,596 77,735 35,780 1,617,443 1,969,679 Closing Balance as of December 31 2000 107 435,054 (636,525) 41,197 (598,114J (263,856) (3,368,254) (4,390,419) NJ Committed Amounts from Prior Years 100,837 153,422 499,264 51,770 491,398 1,296,692 Balance Available for Future Needs 107 435,054 (535,687) 194,619 (98,879) (212,086) (2,876,856) (3 093 728) See Schedule C and Section 3.0&4.0 of report See Schedule B NOTE: Total Development Charges collected on behalf of the Region in 2000 3,726,083 Less: Amounts paid to the Aegion (3,213,183) Total Development Charges due to the Region at December 31,2000 512,900 ��I 1 MUNICIPALITY OF CLARINGTON SCHEDULE B DEVELOPMENT CHARGES RESERVE FUND STATEMENT FOR THE 2000 YEAR COMMITTED AMOUNTS FROM PRIOR YEARS'BUDGETS/COUNCIL APPROVALS YEAR PROJECT/DESCRIPTION AMOUNT COMMITTED RESERVE FUND: ROADS AND RELATED DEVELOPMENT CHARGE 1999 to 2000 Capital Budget -road reconstruction 194,541 -equipment 18,286 -sidewalks 77,777 -street lights 159,144 -road surfacing 41,650 Total 491,398 RESERVE FUND: INDOOR RECREATION DEVELOPMENT CHARGE 2000 Capital -Courtice Community Centre-fitness Centre expansion 153,422 RESERVE FUND; FIRE DEPARTMENT DEVELOPMENT CHARGE 1999 Capital -Vehicles&Heavy Equipment 737 1999 Capital -Land Acquisition 100,100 Total 100,837 RESERVE FUND: PARK DEVELOPMENT&FACILITY DEVELOPMENT CHARGE '100 Capital -Darlington Green NBHD Park development 492,977 -000 Council -Courtice Parks Baseball Assoc.-batting cage Penfound Park 6,287 Total 499,264 RESERVE FUND: PUBLIC WORKS DEPARTMENT DEVELOPMENT CHARGE 2000 Capital -miscellaneous equipment 51,770 Total 51,770 TOTAL COMMITTED TO DEVELOPMENT CHARGES RESERVE FUNDS 1,296,692 925 MUNICIPALITY OF CLARINGTON DEVELOPMENT CHARGES RESERVE FUND STATEMENT SCHEDULE C FOR THE 2000 YEAR CAPITAL EXPENDITURES D/C R/F NON D/C R/F AMOUNT FINANCING FINANCING DESCRIPTION General Government: Consulting Services-Development Charges Study Review 80,851 62,524 General Government D/C R/F 18,327 Municipal Capital Works R/F Fire Department: Land Acquisition 1,999 1,533 Fire Department D/C R/F Indoor Recreation: 466 Municipal Capital Works R/F Design Fees-expansion CCC fitness centre 29,531 26,578 Indoor Recreation D/C R/F FFC Skateboard park 2,953 Tax Levy 18 18 Indoor Recreation D/C R/F Park Development and Facilities: Darlington NBHD park development 75,533 74,022 Park Dev.&Facilities D/C R/F Batting Cages for Penfound Park 1,511 Tax Levy 3,713 3,713 Park Dev.&Facilities D/C R/F Public Works Department: c Purchase Misc.Equipment Hampton 8 808 j 6,622 Public Works Department D/C R/F Purchase New Equipment Hampton 2,186 Tax Levy 29,157 28,157 Public Works Department D/C R/F Roads and Related: Panic doors-Hampton 1,344 Hwy#2 Courtice-Street Lighting 1,344 Roads and Related D/C R/F Means Ave,Bowmanvilie 100,976 100,976 Roads and Related D/C R/F 637,970 528,367 Roads and Related D/C RIF 102,751 Tax Levy Nash Road,Courtice 6,852 Roads Contribution R/F 1,070,317 814,2... Roads and Related D/C R/F 195,120 Tax Levy Trulis Road,Courtice 60,900 Roads Contribution R/F 21,895 18,611 Roads and Related D/C R/F Martin Road,Bowmanville 3,284 Public Works&Parks Capital R/F 6,933 (33,334) Roads and Related D/C R/F (13,123) Public Works&Parks Capital R/F 50,000 Roads Contribution R/F High Street,Bowmanviile 3,390 General Capital Reserve 6,170 4,776 Roads and Related D/C R/F Edward Street,Newcastle 1,394 General Capital Reserve 68,844 53,285 Roads and Related D/C R/F Wellington/Elgin Street,8owmanville 15,559 Public Works&Parks Capital R/F 190,088 16,348 Roads and Related D/C R/F Townline Road,Courtice 173,740 General Capital Reserve 10,196 8,667 Roads and Related D/C R/F Liberty Street,Bowmanvilie 1,529 Tax Lev 123,202 104,106 Roads and Relat,, , . !C R/F 4,845 Roads Contribution R/F 14,251 Tax Levy TOTAL CAPITAL EXPENDITURES 2 467 545 62,524 General Government D/C RIF 1,533 Fire Department D/C R/F 26,596 Indoor Recreation D/C R/F 77,735 Park Dev.&Facilities D/C R/F 35,780 Public Works 'epanment D/C R/F 1,617,443 Roads anc Related D/C R/F 18.793 Municipal Capital Works R/F 320,301 Tax Levy 122,597 Roads Contribution R/F 5,720 Public Works&Parks Capital R/F TOTAL FINANCING 178,524 General Capital Reserve 1,821,610 645,935 926 DN: TR-4301 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: June 18, 2001 Res. # Report #: TR-43-01 FILE By-law# Subject: CO-OPERATIVE TENDER T279-2001, THE DELIVERY OF SODIUM CHLORIDE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 THAT Report TR-43-01 be received; 2. THAT Shepstone Haulage Limited, Port Perry, Ontario, with a total unit price of $1.69 per tonne to Orono Yard, and a unit price of $1.59 per tonne to Hampton Yard, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender T279-2001, be awarded the contract for the Delivery of Sodium Chloride to the Municipality of Clarington, as required by the Department of Public Works; 3. THAT pending satisfactory service the contract be extended for a second year; and 4. THAT the funds be drawn from the Public Works approved Winter Maintenance Accounts for the 2001/02 winter season requirements. BACKGROUND AND COMMENT: Tenders were called on a co-operative basis by the Region of Durham, which included the Sodium Chloride requirements of the Municipality of Clarington. Tenders were received and tabulated for approximately 12,000 tonnes of Sodium Chloride, as required by the Municipality of Clarington, as per Schedule "A" attached. After review and analysis of the bids by Purchasing and Public Works staff, it was mutually agreed that the over all low bidder, Shepstone Haulage Limited, Port Perry, Ontario, be recommended for the contract to Deliver Sodium Chloride to the Municipality of Clarington. The required funds will be drawn from the 2001/02 winter season requirements from which there are adequate funds available. 927 REPORT NO.: TR-43-01 PAGE 2 Note, although T.H. Forsythe Haulage Limited is the low bidder for year one of the contract, they have indicated a 5% increase for year two. The second low bidder being Shepstone Haulage Limited, Port Perry, ON, has indicated a zero percent increase for year two, which makes them the overall low bidder. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications etc., should be referred to the Director of Public Works. F The prices submitted by Shepstone Haulage Limited, Port Perry, ON reflect an approximate 7% increase over the 2000 prices submitted. The subject firm has provided previous satisfactory service to the Municipality of Clarington. t Respectfully submitted, Reviewed by a Marano, H.BSc., AMCT., Franklin Wu, M.C.I.P.,R.P.P., Treasurer Chief Administrative Officer Step enh A. Vokes, P. Eng. Director of Public Works MM*LAB*km 928 BID SUMMARY T279-2001 Schedule A DELIVERY OF SODIUM CHLORIDE BIDDER_ 'PICK UP TOTAL PRICE - MAXIMUM 2 NU BOWMANVILL YEAR E DOCK INCREASE T.H. Forsythe Haulage Ltd. r i Brooklin, Ontario Orono $1.72 /tonne $8,600.00 5% Hampton $1.56 /tonne jj�Q�20.00 Sfie'pstoneHaulage Ltd. - $19,520.00 Port Perry, Ontario Orono $1.69 /tonne $8,450.00 0% Hampton $1.59 /tonne $11,130.00 Glenn VVindrem Trucking - $19,580.00 Bethany, Ontario Orono $1.74 /tonne $8,700.00 5% Hampton $1.74 /tonne $12,1800.00 ----------------------- $20,880.00 Buckham Transport Ltd. Peterborough, Ontario Orono $2.45 /tonne $12,250.00 5% Hampton $2.50 /tonne $17,500.00 NOTE: Quantity based on: 5000 Tonnes Orono Yard 7000 Tonnes Hampton Yard DN:T2792001 929 ON: TR-4501 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: June 18, 2001 Res. # Report#: TR-45-2001 FILE #: By-law# Subject: TENDER CL2001-27, FIRE FIGHTER BUNKER SUITS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-45-01 be received; 2. THAT Starfield Safetywear Manufacturing Co., Toronto, Ontario, with a total bid in the amount of $50,034.75 (including taxes), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2001-27, be awarded the contract to supply and deliver thirty-eight (38) fire fighter bunker suits, as required by the Municipality of Clarington, Fire Department; and 3. THAT the required funds be provided from the approved 2001 Fire Department Capital Budget Account#7102-00001-0520. BACKGROUND AND COMMENT: Tenders were publicly advertised and issued for the supply and delivery of thirty-eight (38) fire fighter bunker suits, as required by the Fire Department. Subsequently, tenders were received and tabulated as follows: Bidder Total Bid Amount Starfield Safety Manufacturing Co. $50,034.75 Toronto, ON ResQtech Systems Inc.. $51,235.25 Woodstock, ON Levitt Safety Limited $53,803.88 Oakville, ON Although the total bid price slightly exceeds the approved 2001 Fire Department Capital Budget Account, $50,000-00 budget allocation, as reflected on Page 83 of the 2001 Capital Budget, the GST rebate is approximately $2,000.00. 930 REPORT NO.: TR-45-01 PAGE 2 The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Fire Chief. The subject firm have previously performed satisfactorily for the Municipality of Clarington. After further review and analysis of the tender by the Fire Department and Purchasing, it was mutually agreed that Stanfield Safetywear Manufacturing Co., Toronto, Ontario, be recommended for the contract to supply and deliver thirty-eight (38) Fire Fighter Bunker Suits to the Municipality of Clarington, as required by the Fire Department. i Respectfully submitted, Reviewed by, r i ane Marano, H.BSc., AMCT., Franklin Wu, M.C.I.P.,R.P.P., Treasurer Chief Administrative Officer r Michael Creighton, M.C.T., C.M.M.II Fire Chief MM*LAB*km 931 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File#: Date: June 18, 2001 Report#: TR-46-01 File#: Res.#: Subject: TRANSFERS TO RESERVE AND RESERVE By-Law#: FUNDS —YEAR END 2000 Recommendations: It is respectfully recommended the General Purpose and Administration Committee recommend to Council the following: 1 THAT Report TR-46-01 be received; 2. THAT the transfers to the Reserves/Reserve Funds identified in TR-46-01 be approved; 3. THAT interest payable of$30,000 to Royal Bank Group be drawn from the Working Funds/ Rate Stabilization Reserve for interest compensation of the letters of credit drawn down in previous years, Re: subdivision agreement default; and 4. . THAT all new subdivision agreements have a clause inserted stating that no interest shall be paid by the Municipality on any deposits held in order to provide an incentive for completion of works and as an inducement for the Developers not to default, FORTHWITH. Background &Comments: 1.0 Annual Report 1.1 With the preparation of the 2000 year end financial statements, there are a number of routine transfers to Reserves or Reserve Funds that have been approved annually by Council at or around the time that the year end financial statements are presented to Council. These transfers are in accordance with Municipal by-laws or policies and practices. 932 Report TR-46-01 Page 2 TRANSFERS TO RESERVE AND RESERVE FUNDS — YEAR END 2000 2.0 Transfers 2.1 Among the following are standard year end transfers, made to cover approved 2000 budget items which were incomplete at December 31, 2000 but anticipated to be used in 2001 for the purposes they were originally intended. The transfers to Reserves or Reserve Funds earmark the funds only, and draws on these funds still require adherence to the Purchasing By-Law, and any projects requiring tenders will be brought to Council for final approval. In addition, many of the items have been purchased or projects completed at the time of writing this report, but are recorded here because they were outstanding over the year end. From/To Details Transfer 1. 7005-X-405 / Transfer the unexpended tax levy of the 2000 2900-17-X Capital Clerks Equipment to General Capital $3,500.00 Reserve to be used for purchases in 2001. 2. 7007-X-405 / Transfer unexpended tax levy of the 2000 Capital $ 24,897.68 2900-17-X Budget for Leases to General Capital Reserve for purchase of furniture/fixtures and unanticipated capital projects including ergonomic issues. 3. 7007-X-405/ Transfer the unexpended tax levy of the 2000 2900-17-X Capital Treasury equipment to General Capital $4,589.61 Reserve to be used for purchases in 2001. 4. 7007-X-405 / Transfer the unexpended tax levy of the 2000 2900-17-X Capital Unclassified Administration various $4.956.46 departments equipment to General Capital Reserve to be used for purchac s in 2001. 5. 7009-X-405 / Transfer unexpended tax levy of the 2000 Capital p $404,880.72 . 2900-24-X Computer Services software and hardware, re: budget for future financial system replacement plus budgeted requirements, to be completed in 2001 to the Com uter E ui ment Reserve. 6. 7029-X-405 / Transfer the unexpended tax levy of the 2000 2900-17-X Capital Facilities for various locations to General $212,396.41 Capital Reserve to be used in 2001 to complete _projects. 7. 7102-1-405 / Transfer the unexpended tax levy of the 2000 2900-14-X Capital Fire Equipment to Fire Equipment Reserve $44,479.80 to be used for purchases in 2001. 8. 7105-X-405 / Transfer the unexpended tax levy of the 2000 2900-17-X Capital Animal Services Equipment to General $6,443.23 Capital Reserve to be used for purchases in 2001. 9. 7202-X-405 / Transfer the unexpended tax levy of incomplete $528,426.82 2900-17-X 2000 Capital Public Works projects to be com- pleted in 2001 to General Capital Reserve (ie. Road Resurfacing, Centre St., Werry/Vannest Rd., Lakeshore Rd., Sidewalk Replacement, Culvert Improvements and Unspecified Construction, Pre- engineering and Pavement Rehabilitation.The 2000 unexpended funds from Pavement Rehab- ilitation be used for the 2001 Pavement Rehabilitation. 933 Report TR-46-01 Page 3 TRANSFERS TO RESERVE AND RESERVE FUNDS –YEAR END 2000 From/To Details ——Transfer _7_202-X-405/ --Transfer the unexpended tax levy of incomplete $5,950.06- 2900-17A 2000 Capital Street Lighting for unspecified locations to General Capital Reserve to be used in 2001. 7202-X-405 / Transfer the unexpended tax levy of the 2000 $5,000.00 2900-17-X Capital Public Works Scanning of Engineering and Parks Drawings to General Capital Reserve to be used in 2001 to complete project. 7202-X-405/ Transfer the unexpended tax levy of the 2000 $1,206.75 2900-17-X Capital Public Works Equipment to the General Capital Reserve to be used for purchases in 2001. 13. Transfer the unexpended tax levy of the 2000 $15,000.00 2900-17-X Capital Public Works Cemeteries to the General Capital Reserve for the removal of the Bowmanville Cemetery mausoleum and landscaping to be completed in 2001. 14. 7402-X-405 Transfer the unexpended tax levy of the 200 $35,000.00 2900-17-X Capital Public Works Cemeteries to the General Capital Reserve for the purchase and installation of cremation niche units at the Bowmanville Cemetery to be completed in 2001. 15. 7602-X-405 Transfer the unexpended tax levy of the 26-00 $9,615.19 2900-17-X Capital RRC, CFC and CCC Equipment to General Ca ital Reserve to be used for purchases in 2001. 16. 7602-X-405 Transfer the unexpended tax levy of the 2000 $17,046. 2900-26-X Capital CCC for Design Fees of the Expansion of the Fitness Centre Component to Professional Fees Reserve to be used in 2001 to complete proiect. 17. J Transfer the unexpended tax levy of the 2000 $3,616.59 2900-17-X Capital Public Works Parks to the General Capital Reserve for Unspecified fencing to be completed in 2001. 18. 7603-1-405 7- Transfer the unexpended tax levy of the 2000 $43,317.35 2900-1-X Capital Public Works Parks to the Working Funds/ Rate Stabilization Reserve for CSA park equipment improvements to be completed in 2001. _9 7710-X-405/ Transfer the unexpended tax levy of the 2000 $18,500.00 2900-17-X Capital Marketing and Tourism for equipment and banners to General Capital Reserve to be used in 2001. 7007-X--403 J Transfer part of the 2000 surplus to the Debt $350,000.00 5001-34-X Retirement Reserve Fund to offset future debenture repayments. --fl——7609-3-403 Transfer the unexpended tax levy of the 2000 $9,615. 5001-82-X Capital Bowmanville Museum projects to the Bowmanville Museum Reserve Fund to be used in 2001 to complete projects. 934 ReportTR-4O-01 TRANSFERS TO RESERVE AND RESERVE FUN[]8 — YEAR END 2DOO Page From/To Details — Transfer —7402-X-403 /— I—ranster the expended 2000 Cemetery $10,000.00 5001-39-X Maintenance — Bowmanvil le/Bond head budget to Cemeteries Capital Reserve Fund. —/007-X-403 / Transfer part of the 2000—surplus to the Mun�CiPal $294,217.00 5001-25-X Capital Works Reserve Fund for future years financial needs. --f4——Various Transfer 2000 funds to General Capital Reserve�o—r $98,783.94 Departments items requisitioned in 2000 but received in 2001. 25. Object 233 St�ff Transfer the unexpended 2000 Staff Development $33,470.62 Development Budget to General Capital Reserve for training in 2900-17-X 2001. (Re: computer training, etc. - all --�-6——Various Transfer the unexpended 2000 Legal budget to $60,235.33— Departments Professional Fees Reserve 7005-X-247 / Transfer the unexpencled 2000 Clerks Consulting $5,000. 2900-6-X to Records Maintenance Reserve. 28. 7009-X-247 Transfer the uneKpend d 2000 Consulting and $24,707.6T 7009-X-259/ Software Application Development for computer 2900-24-X services to Computer Equipment Finance Reserve. 29 7602-X-247 / Transfer the unexpencled 2000 Comm—unity $38,072.87 2900-26-X Services Consulting to Professional Fees Reserve to complete 2000 projects (ie. Recreation Master 30. 7702-X-24 Transfer the unexpencled 2000 P-lanning $4,214.5�- 2900-26-X Consulting budget to Professional Fees Reserve. 31. 7702-X-65 Transfer the unexpended 2000 Planning Contract $5,330.4 2900-26-X Consulting budget to Professional Fees Reserve to be used for the Architectural Review of the Zoning �7007-X-298 Transfer a portion of the unexpencled 2000 $9,312.70 2900-17-X Contingency budget to General Capital Reserve to be used for furniture and equipment purchases for the Kendal Community Centre, as approved in Report TR-67-00. 33. 7007-X-298 Transfer a portion of the unexpencled 2000 $161,464.50 2900-1-X Contingency budget to Working Funds /Rate Stabilization Reserve. —�-4—�7102-12-299 Transfer the unexpended 2000 MOC $1,000.00 2900-17-X miscellaneous budget to General Capital Reserve to be used for purchases of miscellaneous supplies in 2001. 7613-99-X Transfer the unexpencled 2000 Grant — $3,800.00-- 2900-1-X Unallocated budget to Working Funds Reserve. 36. 7007-X-251 --f—ransfer the unexpencled 2000 Current Budget for $200,000.00 2900-5-X Assessment Appeals to Tax Write-Off Reserve. (To assist in the impact of Bill 14 — New Construction / -- | ` | | | i i ` 7JJ O � [ Report TR-46-01 Page 5 TRANSFERS TO RESERVE AND RESERVE FUNDS —YEAR END 2000 200 Year End Surplus 3.0 In October 2000, the municipalities of Clarington, Hope Township and Town of Port Hope entered into an agreement with the Federal Government concerning the long- term management of local low level radioactive wastes. Per the Agreement, the Municipality of Clarington received $10 million on April 12, 2001 to be held in trust from the Federal Government Host Community Fund. The monies from the Host Community Fund have been placed in investment securities per the Municipal Investment Policy, TR-76-98, Council approval October 13, 1998. The investment interest earned form the Host Community Fund monies may be used by the Municipality of Clarington, as it sees fit. The respective Reserve Funds have been established for tracking the Host Community Fund in trust and the investment earned. See Attachment "A" and "B". 3.1 In the past with Council approval, the Sick Credit Reserve was established and annually adjusted to reflect the Municipality's employees vested sick leave amount. In accordance with the Public Sector Accounting Board (PSAB) requirements, employees vested sick credits must be shown as a liability on the municipal financial statements. Therefore, the December 31, 2000 Sick Credit Reserve balance of $221,226 has offset the impact of the municipal employees sick leave liability on the 2000 financial statement. The attached By-Law repeals By-Law#83-45 establishing Sick Credit Reserve. See Attachment "C". 3.3 The post employment benefit liability of$500,000 was set up on the 2000 General Ledger in accordance with PSAB requirements. Revenue: • Linear Taxation—Right of Way higher than budget $664,000 • Supplementary taxes including payments in lieu higher than budget $765,000 • WSIB (NEER) and El rate reduction rebates $ 30,000 • Interest income was higher than budget due to conservative budgeting Practices and slightly favourable interest rates $400,000 Expenditures: • Net Municipal Elections overbudget due to legal issues and postage costs for the vote by mail process ($32,000) • Property taxation write-offs overbudget due to Minute of Settlements and ARB Decisions ($182,000) • PSAB requirements for sick leave liability and post employment benefit liability ($673,000) 936 Report TR-46-01 Page 6 TRANSFERS TO RESERVE AND RESERVE FUNDS — YEAR END 2000 ® Underexpenditures in various departments, affecting areas such as delayed filling of vacant positions in Community Services (Arena Manager and Arena Operators), Treasury (illness and Data Base Administrator), Clerks (Municipal By-Law Officer), Public Works (Manager of Operations), Planning (maternity leave). The reductions in these expenditures have a spin off effect to other associated accounts such as benefits, etc. $ 130,000 Overall net underexpenditure in Operating budget 97,000 SUBTOTAL 1 199 000 Less: Transfer of current surplus to build up Reserve Funds and Reserves and financing liability. $1,199,000 i NET REVENUE OVER EXPENDITURE $ 0 3.3 The controllable expenditures met the 2000 Budget targets. However, the revenues were budgeted conservatively due to there being no comparative baseline resulting from changes legislated by the Province including down loading and current value assessment. 3.4 Effective in 1997, Council authorized that annual surpluses be transferred into the Working Funds/Rate Stabilization Reserve to be used in future years, as necessary to stabilize the municipal tax rate. 4.0 Final Comments The above has been discussed with the external auditors who concur that the M 'cipality reflects a secure cash position for the current and approaching year. Res ec Ily submitted, Reviewed by, Marano, H.BSc., A.M.C.T., C.M.O., Franklin Wu, M.C.I.P., R.P.P., Treasurer. Chief Administrative Officer. MM/NT/LG/RB/hjl Attachments 937 Attachment"A" THE CORPORATION OF THE MUNICIPALITY OF CLARiNGTON BY-LAW#2001- Being a By-Law to establish a Reserve Fund For Port Granby Low Level Radioactive Waste Agreement WHEREAS the Council of the Corporation of the Municipality of Clarington considers it desirable to establish a Reserve Fund for Port Granby Low Level Radioactive Waste Agreement. AND WHEREAS Chapter M.45,Section 163(1)of the Municipal Act R.S.O. 1990, provides that,"Every municipality as defined in the Municipal Affairs Act and every board,commission,body or local authority established or exercising any power or authority with respect to municipal affairs under any general or special Act in an unorganized township or in unsurveyed territory may in each year provide in the estimates for the establishment or maintenance of a reserve fund for any purpose for which it has authority to spend funds,but if the approval of the council is required by law for a capital expenditure or the issue of debentures of or on behalf of a local board,the approval of the council of a provision in the estimates of the local board for a reserve fund shall be obtained". NOW THEREFORE,Be It Enacted and It Is Enacted,as a By-Law of the Corporation of the Municipality of Clarington as follows: 1. THAT the Treasurer be authorized to establish a reserve fund entitled "Reserve Fund—Port Granby Low Level Radioactive Waste Agreement"; 2. THAT the Council may,by resolution passed by a majority of members present,direct the use of the funds for municipal purposes.. By-Law read a first and second time this 25`s day of June 2001. By-Law read a third and finally passed this 25`s day of June 2001. John Mutton,Mayor Patti L.Barrie,Municipal Clerk 938 Attacri "B„ THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW#2001- Being a By-Law to establish a Reserve Fund For Host Community Fund(in trust) WHEREAS the Council of the Corporation of the Municipality of Clarington considers it desirable to establish a Reserve Fund for funds received in trust from the Federal Government of Canada Host Community Fund. AND WHEREAS Chapter M.45,Section 163(1)of the Municipal Act R.S.O. 1990, provides that,"Every municipality as defined in the Municipal Affairs Act and every board,commission,body or local authority established or exercising any power or authority with respect to municipal affairs under any general or special Act in an unorganized township or in unsurveyed territory may in each year provide in the estimates for the establishment or maintenance of a reserve fund for any purpose for which it has authority to spend funds,but if the approval of the council is required by law for a capital expenditure or the issue of debentures of or on behalf of a local board,the approval of the council of a provision in the estimates of the local board for a reserve fund shall be obtained". NOW THEREFORE,Be It Enacted and It Is Enacted,as a By-Law of the Corporation of the Municipality of Clarington as follows: 1. THAT the Treasurer be authorized to establish a reserve fund entitled "Reserve Fund—Host Community Fund(in trust)"; 2. THAT the interest earned be transferred to Port Granby Low Level Radioactive Waste Agreement Reserve Fund. i By-Law read a first and second time this 250'day of June 2001. By-Law read a third and finally passed this 25h day of June 2001. i i John Mutton,Mayor Patti L. Barrie, Municipal Clerk 939 Attachment"C" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAIC,'2001 — Being a By-Law to repeal By-Law#83-45 Being a By-Law of the former Town of Newcastle to establish a Sick Credit Reserve. THE COUNCIL of the Corporation of the Municipality of Clarington enact as follows: 1. THAT effective on the passing of Report TR-46-01,By-Law#83-45 be repealed. By-Law read a first and second time this 250'day of June 2001. By-Law read a third and finally passed this 25`"day of June 2001. John Mutton,Mayor Patti L. Barrie,Municipal Clerk 940 ON: TR-48-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: June 18, 2001 Res. # Report #: TR-48-01 FILE #: By-law# Subject: CL2001-19, TRULLS ROAD RECONSTRUCTION AND TOWNLINE ROAD SIDEWALK CONSTRUCTION, BOWMANVILLE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-48-01 be received; 2. THAT Miwel Construction Ltd., Stouffville, Ontario, with a total bid in the amount of $313,000.00 (including G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2001-19, be awarded the contract for the Trulls Road Reconstruction and Townline Road Sidewalk Construction, Bowmanville as required by the Department of Public Works; 3. THAT funds required in the amount of $235,000.00 for Trulls Road Reconstruction be drawn from the Public Works Account#7205-01012-0261; 4, THAT funds in the amount of $74,355.00 required for Townline Road Sidewalk Construction be drawn from the carried over 2000 Public Works Budget Account # 721Z 00001-261; 5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute the agreement be approved; BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates fir the Trulls Road Reconstruction the Townline Road Sidewalk Construction, as required by the Department of Public Works. Tenders were advertised in the local papers, as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per Schedule "B" attached. 941 REPORT NO.: TR-48-01 PAG E 2 The Municipality of Clarington's portion of the total project cost, including Project Administration, as detailed in the letter fr• Totten Sims Hubicki Associates, marked Schedule "C" is estimated at $320,000.00. Included ;: the total tendered price is work to be completed on behalf of the F--gior. of Durham for which they will be invoiced separately. Funds in the amount of $235,000.00 will be drawn from the 2001 Public Works Capital Budget Account #7205-01012-0261, as identified on page 125. It is recommended that funds in th amount of $74,355.00 be drawn from the carried over 2000 Public Works Budget Account #721Z 00001-0261. The low bidder has previously — p y performed satisfactorily for the Municipality of Clarington in recent years. The Treasurer has reviewed the funding requirements and concurs wit: the recommendation. Queries with respect to department needs, specifications, etc.. ild be r erred to the Director of Public Works. After further review and analysis of the bids by Public Works, Totten Sims Hubicki Assocates anc Purchasing, it was mutually agreed that the low bidder, Miwel Construction Limited, Stouffville, Ontario, be recommended for the contract for the Trulls Road Reconstruction and Townline Road Sidewalk Construction. Bowmanville. Resp tful submitted, Reviewed by, arie Marano, H.BSc., AMCT., Frank Wu, M.C.I.P., R.P.P., Treasurer Chief Administrative Officer Stephen A. Vokes, P. Eng. Director of Public Works MM*LB*LM*km 942 Schedule A THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2001- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Miwel Construction Limited, Stouffville, Ontario, to enter into an agreement for the Trulls Road Reconstruction and Townline Road Sidewalk Construction, Bowmanville, Ontario. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Miwel Construction Limited, Stouffville, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A"form part of this By-law. By-law read a first and second time this day of 2001. By-law read a third time and finally passed this day of 2001. John Mutton, Mayor Patti L. Barrie, Municipal Clerk__ 943 SCHEDULE "B„ BID SUMMARY CL2001-19, TRULLS ROAD RECONSTRUCTION AND TOWNLINE ROAD SIDEWALK CONSTRUCTION Bidder Total Bid Amount Miwel Construction Limited $313,000.00 Stouffville, ON Behan Construction Ltd. $329,144.83 Cobourg, ON Hardco Construction Ltd. $337,036.48 Whitby, ON Hamden & King Construction $361,578.67 Oshawa, ON B.N. Fenton Construction $367,062.43 Courtice, ON _ Ron Robinson Limited Bowmanville, ON $379,468.43 DN:WP51 DATA/BIDSUMM/CL01-19 1 944 JUN-U8-01 FRI 04:08 Pty TSH COBOURG FAX NO, P. 01 Totten Sims Hubicki Associates Division Street, engineers Cobourg,On Ontario,Canada K9A 5G6 architects 1905)372.2121 Fax:1905)3723621 t p I a n n e r S E-mail:cobourg @tsh.ca www.tsh.cs Schedule "C" June 8, 2001 Ms. Lou Ann Birkett, CI P,'AMCT Fax: 905-623-4169 Purchasing Manager Corporation of the Municipality of Clarington 40 Temperance Street 130WMANVILLE, Ontario. 9L'VU3M L1C 3A6 0 JUN 0 8 2001 MUNICIPALITY OF CLARINGTON Dear Ms. Birkett: PURCHASING DEPARTMENT Re: Contract No. CL2001-19, Tnills Road Reconstruction and Towniine Road Sidewalk Construction, Bowmanville Tenders for the above project were opened at the municipal offices on Monday, Tune 4, 2001, at 2:00:00 pan. The bids received inclusive of GST are summarized as follows: Bidder Total Bid Amount Miwel Construction Limited, Stouffville, $313,000.00 Behan Construction Ltd., Cobourg, Ont. $329,144.83 Hardeo Construction Ltd., Whitby, Ont. $337,036.48 Harnden&King Construction, Oshawa, Ont. $361,578.67 B.N. Fenton Construction, Courtice, Ont. $367,062.43 Ron Robinson Limited, Bowmanville, Ont. $379,468.43 Tire low bidder's submitted tender has been reviewed and is in order. Miwel Construction Limited constructed sidewaik on Liberty Street in Bowmanville,and Highway 2 in Courtice for the Municipality of Clarington in 1995 and 1997 respectively. They performed to an acceptable standard. More recently, they completed contracts for(tie Region of Durham, Town of Cobourg and private developers. These projects were similar in nature to the subject contract and references contacted indicated their performance was acceptable. We, therefore, recommend acceptance of the low bid on this Contract. A cost apportionment is attached which summarizes estimated project costs based on the low bid, Both Claringtoon components of the contract are on budget with a contingency allowance included. 945 JUN-U8-01 FRl 04:09 PM TSH COHOURG FAX N0, F. U� Municipality of Clarington June 8, 2001 Schedule "C°® Any deposit cheques rec:e-i,-ed from Contractors may now be returned except those received from the low and second low bide! :s. Should you require any xther information, please contact the undersigned. Yours truly, William McCrae, P.Eng. Senior Project Engineer WMc/jg P/2906fi/Co r reap/18656.6024/2 PC: S.A. Vokes, P.Cng. A.S. Cannella, CET K. Rand UH f 4 7 I 946 Munlcipallty of Clarington/Region of Durham Trulls Road Reconstruction and Townline Road Sidewalk Construction Cost Apportionment Based on Low Sid From Miwel Construction Limited Contract CL2001-19 8-Jun-01 T.S.H.Project 12-29086 Description Total Claringlon Region of Durham Comments Account Number 7205-01012.02ti1 22 OEUI-0261 Construction Costs Contract CL2000.4 Section 1A Tn81s Road Reconstruction $193,005,50 $193,005.50 Section 1B Townline Road Sldewalk $63,882.60 $63,882,80 Section 2 Sanitary Sewers&Appurtenances $21,7732 0 S2117732 Section a General Items $13,862.06 59,601.10 $3,177.85 $1,083.11 Prorated Based On Low Bid Sub-Total Construction $292,523.36 $202,606.60 $67,060 45 $22,856.91 H Project Number 12-10958 12-10937 Cat:paid for IM year and Preliminary Design,Detailed Design, char8ed to townline Road Sidewalk aocaunt rY g g ,Approvals and 510,644 96 Design for Truffs Road Vyas Completed Last Tender Documents(to May 19,2001) (see comment) $10,644.96 Year and Charged to General Enpkteertng Account Estimated Construction Administration(TSH 612 29066 $17,800.00 512200.00 $4,000.00 S1,6130.00 Prorated Based on Low Bid Other Costs Hydro Relocation $10,000.00 S10,000.00 Estimated Sub-Total Other Costs $10,000.00 $10,000.00 S0.00 5ub•Total Estimated Project Costs(excl.contingencies) 5330,968.32 S224,806.60 $81,705.41 S24,456.31 Vet G.S.T.(3%)(excl.contingencies) 59,929.05 S6,74420 32.451.16 $733.69 :ortingencles(excl.G.S.T.) $5,102.63 $3,44920 $843.43 S810.00 CIO otat Estimated Project Costs $346,000.00 $235,000.00 585,000.00 S26,000.00 0 tD C1 -p, �V s a 1 a �r • •J �I ••t,' ,•,,;1.I `l ..:1;. V !�ft,� 1 �r''�••'4,. 1`.�: t 1.;1 iry 1•1.:'.,,)',f r. .. '