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HomeMy WebLinkAbout05/22/2001 i i i MUNICIPALITY OF CLARINGTON GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING MAY 22,2001 -7,00 P.M. FILE I l i • A MUNICIPALITY OF _ ~arir~gton ONTARIO REVISED GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: TIME: PLACE 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST 3. MINUTES (a) Minutes of a Regular Meeting of May 7, 2001 4. DELEGATIONS 301 (a) John Macdonald, General Manager and Les McKay, Chief Implementation Officer, Hydro One Telecom Inc., 483 Bay Street, 13'h Floor, North Tower, Toronto, M5G 2P5 -Report WD-26-01 (b) Brian Roache, A E Environmental Associates, 29 John Street, Suite 2, Kingston, K7K 1S8 -Report WD-20-01 (c) Bill Humber, Old Bowmanville Neighbourhood Association, 15 Beech Avenue, Bowmanville, L1C 3A1 - Report WD-20-01 (d) Laurie Cook, 35 Beech Avenue, Bowmanville, L1 C 3A1 - Report W D-20-01 (e) Keith Swan, Friends of Bowmanville, 14 Concession Street West, Bowmanville, L1 C 1 Y5 - Report W D-20-01 (f) Annabelle Sissons, 40 Winter Road, Orono, LOB 1 MO - Report W D-20-01 (g) Jean Broad, 16 Concession Street E. Bowmanville, L1 C 1 Y1 - Report W D-20-01 (h) Sally Barrie, Community Care, 26 Beech Avenue, Bowmanville, L1C 3A1 - Report WD-20-01 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET BOWMANVILLE ONTARIO L1C 3A6 (905) 623-3379 FAX 623-4169 WEBSITE: www.municipality.clarington.on.ca TUESDAY, MAY 22, 2001 7:00 P.M. COUNCIL CHAMBERS RECYCLED GAYER G.P.8~ A. Agenda - 2 - May 22, 2001 (i) Kerri Houston, Bowmanville Nursery School, 26 Beech Avenue, Bowmanville, L1 C 3A2 -Report WD-20-01 (j) Kevin Anyan, 36 King Street E., Bowmanville, L1 C 1 N2 - Report W D-20-01 (k) John Coffee and Don Welsh, Older Clarington Adults Association, 26 Beech Avenue, Bowmanville, L1C 3A1 -Report WD-20-01 (I) Jack Eilbeck, Treasurer, Older Clarington Adults Association, 26 Beech Avenue, Bowmanville, L1C 3A1 -Report WD-20-01 (m) Dan Strike, Strike Salmers & Furlong, 38 King Street W., Bowmanville, L1 C 3K8 -Report TR-27-01 (n) D. G. Biddle, P. Eng., D. G. Biddle & Associates Limited, 96 King Street E. Oshawa, L1 H 1 B6 -Report PD-052-01 5. PLANNING AND ENGINEERING SERVICES DEPARTMENTS (a) PD-049-01 - War Dead and Veterans' Names for Use as Street Names 601 (b) PD-050-01 - Rezoning Application Applicant: W. E. Roth Construction Limited Part Lot 16, Broken Front Concession, Former Township of Darlington 609 (c) PD-051-01 - Rezoning Application Applicant: Robert Owen (Roy Nicholas Motors) Part Lot 29, Concession 2, Former Township of Darlington, 2728 Courtice Road, Courtice 615 (d) PD-052-01 - Rezoning Application Applicant: Clinic Buildings (1979) Limited Part Lot 34, Concession 2, Former Township of Darlington, Highway 2 and Varcoe Road, Courtice 620 (e) WD-24-01 - Monthly Report on Building Permit Activity for April, 2001 632 (f) WD-25-01 - Execution of Agreement with the Region of Durham Health Department to Delegate Responsibility for Administration and Enforcement in Respect to Sewage Systems 637 G.P.8~ A. Agenda - 3 - May 22 2001 (g) WD-26-01 - Hydro One -Installation of Temporary Storage Facility, Martin Road South of Highway 401 in Bowmanville (to be distributed under separate cover) 6. OPERATIONS AND EMERGENCY SERVICES DEPARTMENTS (a) WD-20-01 - Clarington Older Adult Association - Clarington Beech Centre -Parking Concerns 701 (b) FD-08-01 - Monthly Fire Report -April, 2001 724 7. COMMUNITY SERVICES AND CLERK'S DEPARTMENTS (a) CS-15-01 - Garnet Rickard Complex -Summer Ice Program 801 (b) CS-16-01 - Building Safer Communities Through Cooperative Enforcement -City of Windsor Resolution #GPLL2000-6556 803 (c) CS-17-01 - Award for Academic Excellence 808 (d) CD-24-01 - Parking Report for the Month of March, 2001 811 (e) CD-28-01 - Municipal On-Street Parking Rates 812 (f) CD-29-01 - Demolition and Clean-up of 72 'h Scugog Street, Bowmanville 814 (g) CD-31-01 - Parking Report for the Month of April, 2001 817 8. COR PORATE SERVICES AND FINANCE DEPARTMENTS (a) TR-24-01 - Cash Activity Report -January, 2001 901 (b) TR-25-01 - Cash Activity Report -February, 2001 908 (c) TR-26-01 - Tender CL2001-21 Part "A" Supply & Haul Granular A & B Gravel Part "B" Haul, Stockpile & Spread Granular A & B Gravel 916 (d) TR-27-01 - Municipal Fees -Tax Certificates 918 (e) TR-28-01 - CL2001-14, One (1) Boom Flail Mower 920 G.P.8~ A. Agenda - 4 - May 22 2001 (f) TR-29-01 - CL2001-15, One (1) Rubber Tired Loader 924 (g) TR-30-01 - CL2001-17, One (1) Loader Backhoe 927 (h) TR-31-01 - Concerts in the Park 930 (i) TR-32-01 - Tender CL2001-24, Supply and Delivery High Performance Cold Mix 934 (j) TR-33-01 - Tender CL2001-22, Mechanical Equipment Maintenance Contract 936 (k) TR-34-01 - Confidential Property Matter (to be distributed under separate cover) 9. ADMINISTRATION No Reports 10. UNFINISHED BUSINESS 11. OTHER BUSINESS 12. ADJOURNMENT i I THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee May 7, 2001 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 7, 2001 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were Mayor J. Mutton Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Rowe Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Municipal Clerk, P. Barrie (until 10:45 a.m.) Director of Community Services, J. Caruana Fire Chief, M. Creighton Director of Planning and Development, D. Crome Treasurer, M. Marano Director of Public Works, S. Vokes ( ; Deputy Clerk, Marie Knight Stanley C- Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. MINUTES Resolution #GPA-292-01 I Moved by Councillor Trim, seconded by Councillor Rowe THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on April 23, 2001 be approved. "CARRIED" PRESENTATION (a) G. Chong, Chair, Greater Toronto Services Board, 1000 Murray Ross Parkway, Toronto, M3J 2133 informed Members of the Committee that he served on the"Who does What"panel in 1996 and this resulted in the creation of the Greater Toronto Services Board, having responsibility for GO Transit. The Greater Toronto Services Board hopes to receive a long term funding commitment from the senior levels of government as well as through amending legislation, legal authority to form public/private partnerships in an effort to create a more coordinated approach to transportation_and-transit.This-would-create-a-formal--------- -- -- mechanism to resolve the transportation crisis which exists across the Greater Toronto Area. Mr. Chong stated that, in his opinion, property tax dollars should not be subsidising public transportation. G.P. &A. Minutes 2 May 7,2001 PRESENTATION CONT'D. In his view, the Greater Toronto Services Board will not become another level of government because it may be seen as eventually competing with senior levels of government. He emphasised the need for a"We are all in this together"approach in this endeavour rather than a"What's in it for us" I attitude. He reiterated that the Greater Toronto Services Board has no intention of interfering with the local planning process. Resolution #GPA-293-01 Moved by Councillor Schell, seconded by Councillor Robinson THAT the committee recess until 1:30 p.m. "CARRIED" The meeting reconvened at 1:30 p.m. ; DELEGATIONS (a) Don Welsh, Chair, Clarington Older Adults Association, 26 Beech Avenue, Bowmanville, L1 C 3A2 expressed support for the recommendations contained in the Addendum to Report TR 22-01 and requested that the report be approved in its entirety. f-. (b) John Coffey, Executive Director, Clarington Beech Centre, 26 Beech Avenue, Bowmanville, L1C 3A2 was present to answer questions from Members of the Committee. (c) Glenda Gies, Port Darlington Community Association, 311 Cove Road, Bowmanville, L1 C 3K3 expressed support for the r recommendation contained in Report PD-045-01. `- (d) Yanyck Pelletier, 20 Apple Blossom Blvd., Bowmanville L1C 41-5 circulated a copy of his correspondence as well as a petition containing 14 signatures of persons who believe that a speeding problem exists on Apple Blossom Boulevard and therefore recommend that the speed limit be reduced and that permanent solutions such as speed reduction bumps and/or stop signs at regular intervals be put in place in order to enforce that limit. (e) Wayne Ritchie, 69 Apple Blossom Blvd., Bowmanville, L1 C 4M3 concurred with the remarks of Mr. Pelletier and requested that a sampling of the traffic flow occur at an appropriate time (after 5:00 p.m.) and that traffic calming measures be investigated. (f) Bill King, 71 Apple Blossom Blvd., Bowmanville, L1 C 4M3 was called but was not present. (9) Andrew Kozak, 86 Concession Street West, Bowmanville, L1C 1Y9 appeared on behalf of the Old Bowmanville Neighbourhood Association and requested that formal discussions be undertaken pertaining to the parking lot at the Clarington Beech Centre. He also noted that to have the major works done twice would be an inconvenience to the residents and expressed concerns re ardin trees being_damaged-if-this-work-is-- - — — — undertaken-twice. He suggested that artial work is inappropriate and that p creative solutions be pursued. He summarized his concerns as follows: l I G.P.&A.Minutes - 3- May 7,2001 DELEGATIONS CONT'D. • Storm sewer work should not be undertaken at this time • Parking solutions are needed—not a parking lot • Funds should be directed to the underground wire installation. Councillor Schell chaired this portion of the meeting. PLANNING AND ENGINEERING SERVICES DEPARTMENTS Rezoning Appl. Resolution#GPA-294-01 Applicant: Cornelius Derks Moved by Councillor Trim, seconded by Councillor Pingle l ZBA 2001-006 THAT Report PD-044-01 be received; THAT the application to amend Zoning By-law 84-63, be approved and that the amending by-law, as per Attachment No. 3 to Report PD-044-01 be forwarded to Council for approval; THAT a by-law to remove the Holding (H) symbol be forwarded to Council as such time that all the conditions for the related severances have been fulfilled; THAT a copy of Report PD-044-01 and Council's decision be forwarded to the Region of Durham Planning Department; and fTHAT all interested parties listed in Report PD-044-01 and any delegations be advised of Council's decision. "CARRIED" Council Resolution Resolution #GPA-295-01 Of April 17, 2001 Outdoor Park Moved by Councillor MacArthur, seconded by Councillor Rowe Facility THAT Report PD-045-01 be received; and THAT Council reconfirm its commitment to the establishment of a conservation area for the Bowmanville Westside Marshes, including the lands immediately west of West Beach Road, and to the Management Plan Terms of Reference. "CARRIED" Removal of Holding Resolution #GPA-296-01 And Part Lot Control Applicant: Legends Moved by Councillor Trim, seconded by Councillor Robinson Consulting ZBA 2001-008 THAT Report PD-046-01 be received; THAT the request to remove Part Lot Control with respect to Blocks 133 and 134 on Plan 40M-1994 be approved and the Part Lot Control By-law attached to Report PD-046-01 be adopted and forwarded to the Regional Municipality of Durham pursuant to Section-50-(7.1)-of-the-Planning Act; - - - G.P. &A.Minutes -4- May 7,2001 PLANNING AND DEVELOPMENT CONT'D. THAT the request for removal of Part Lot Control with respect to Blocks 133 and 134, on Plan 40M-1997 and that the request for removal of Holding (H) symbol with respect to Blocks 133 and 134, on Plan 40M- 1994 be approved and the By-law attached to Report PD-046-01 be adopted and forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PD-046-01 and any delegations be advised of Council's decision. "CARRIED" Monitoring Decisions Resolution #GPA-297-01 Of the Committee of Adjustment Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report PD-047-01 be received; THAT Council authorize Staff to appeal the decision of the Committee of Adjustment with respect to Application A2001/020; and THAT Council concur with decisions of the Committee of Adjustment made on April 26, 2001 for Applications A2001/021 to A2001/025 inclusive, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. "CARRIED" Application Resolution #GPA-298-01 For Removal of Part Lot Control Moved by Councillor Rowe, seconded by Councillor Trim Applicant: Clarnew Developments THAT Report PD-48-01 be received; ZBA 2001-011 THAT the request for removal of Part Lot Control with respect to Lots 13-15, 51-53, 103-107, 110-113, 123-128, 130-133, Block 139 and Lots 70-72, inclusive, on 40M-2038 be approved; THAT the Part Lot Control By-law attached to Report PD-048-01 be approved and forwarded to the Regional Municipality of Durham pursuant to Section 50(7.1) of the Planning Act; and THAT all interested parties listed in Report PD-048-01 and any delegations be advised of Council's decision. I "CARRIED" Monthly Report on Resolution#GPA-299-01 Building Permit Activity for Moved by Mayor Mutton, seconded by Councillor MacArthur March, 2001 THAT Report WD-1 7-01 be received for information. — — "CARRIED"— ------ - - -- - --- -- i G.P. &A.Minutes -5 - May 7,2001 PLANNING AND ENGINEERING SERVICES DEPARTMENTS CONTU Orono B.I.A. Resolution #GPA-300-01 Parking Concerns Moved by Councillor Trim, seconded by Councillor Robinson THAT Report WD-18-01 be received; THAT prohibited parking on Centre Street, Orono from Church Street to the easterly limit of Centre Street be switched from the south side to the north side to gain five additional parking spaces; THAT prohibited parking on Church Street, Orono from Centre Street to the south limit of Church Street be switched from the east side to the west side to gain 3 additional parking spaces; and THAT the by-law attached to Report WD-18-01 be approved by Council. "CARRIED" Traffic concerns Resolution #GPA-301-01 On Apple Blossom Blvd., Bowmanville Moved by Mayor Mutton, seconded by Councillor Rowe THAT Report WD-19-01 be received; THAT the request for an all-way stop at Apple Blossom Boulevard and Tilley Road be denied; L THAT the request for an all-way stop at Apple Blossom Boulevard and Tucker Road be denied; THAT the request for speed bumps on Apple Blossom Bo denied; p pp Boulevard be THAT a parking prohibition be approved on the southeast side of Apple Blossom Boulevard between Tucker Road and Mann Street; THAT the proposed by-law attached to Report WD-19-01 be forwarded to Council for approval; and THAT the Traffic Management Committee review traffic calming options. "CARRIED" Disabled Parking Resolution #GPA-302-01 Off-Street Moved by Councillor Trim, seconded by Councillor Rowe THAT Report WD-21-01 be received; THAT disabled parking spaces at the Clarington Mall (2379 Highway 2, 2387 Highway 2 and 90 Clarington Boulevard, Bowmanville) be included in Traffic By-law 91-58 Schedule XXX "OFF-STREET PARKING FOR DISABLED PERSONS" as requested by the owner, Valiant Property Management; and THAT the proposed by-law attached to Report WD-21-01 be forwarded to Council for approval. 7 el_c__'---- G.P.&A.Minutes -6- May 7,2001 PLANNING AND ENGINEERING SERVICES DEPARTMENTS CONT'D. Westlake Subdivision Resolution #GPA-303-01 Solina Moved by Councillor Trim, seconded by Councillor Robinson THAT Report WD-22-01 be received; I THAT the Director of Public Works be authorized to issue a 'Final Notification Letter'to 821010 Ontario Limited, and their surety(The Bank of Nova Scotia),stating a completion deadline of June 30, 2001, for all outstanding works; THAT upon expiration of the aforementioned deadline, the developer's Letter of Credit be drawn down, in the full amount THAT the Director be authorized to expend said monies pursuant to all obligations incurred or to be incurred by the Corporation of the Municipality of Clarington in accordance with the Subdivision Agreement between 821010 Ontario Limited and the Corporation of the Municipality of Clarington; and THAT 821010 Ontario Limited and The Bank of Nova Scotia be advised of Council's decision and be provided with a copy of Report WD-22-01. "CARRIED" Robinson Ridge Resolution #GPA-304-01 Subdivision, Phase 1 Moved by Councillor Rowe, seconded by Councillor Pingle THAT Report WD-23-01 be received; THAT the Director of Public Works be authorized to issue a `Final Notification Letter'to Robinson Ridge Developments Inc., and their surety(Bank of Montreal), stating a completion deadline of June 30, 2001, for all outstanding works; THAT upon expiration of the aforementioned deadline, the developer's f Letter of Credit be drawn down, in the full amount.- THAT the Director be authorized to expend said monies pursuant to all obligations incurred or to be incurred by the Corporation of the Municipality of Clarington in accordance with the Subdivision Agreement between Robinson Ridge Developments Inc. and the Corporation of the Municipality of Clarington; and I THAT Robinson Ridge Developments Inc. and the Bank of Montreal be advised of Council's decision and be provided with a copy of Report WD-23-01. I "CARRIED" I G.P. &A. Minutes -7- May 7,2001 j Councillor Trim chaired this portion of the meeting. OPERATIONS AND EMERGENCY SERVICES DEPARTMENTS Monthly Fire Resolution #GPA-305-01 Report March, 2001 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report FD-07-01 be received for information. "CARRIED" Councillor Rowe chaired this portion of the meeting. COMMUNITY SERVICES AND CLERK'S DEPARTMENTS Notices of Default Resolution #GPA-306-01 f Municipal Election Act Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report CD-26-01 be received for information. "CARRIED" f Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES AND FINANCE DEPARTMENTS Tender CL2001-11 Resolution #GPA-307-01 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report TR-22-01 be lifted from the table: THAT Addendum to Report TR-22-01 be received; THAT Ron Robinson Limited, Bowmanville, Ontario, with a total bid in the amount of$824,725.39 (including G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2001-11, be awarded the contract for the Centre Street and Grant Lane Reconstruction/Lowe Street and Beech Avenue Storm Sewers, Bowmanville as required by the Department of Public Works; THAT funds required in the amount of$265,000.00 for Centre Street and Grant Lane Reconstruction be drawn from the Public Works Account #7205-00005-0261; THAT funds in the amount of$130,000.00 required for Centre Street and Grant Lane Reconstruction be drawn from the carried over 2000 Public Works budget; THAT funds in the amount of$63,000.00 required for the Lowe Street and Beech Avenue Storm Sewers be drawn from the Public Works Account#7205-01005-0261; THAT-the-additional funds-required-for Centre Street and Grant Lane, Reconstruction, in the amount of$37,000.00 be re-allocated from Lowe Street and Beech Avenue Storm Sewers Account#7205-01005-0261; and G.P. &A.Minutes -8- May 7,2001 CORPORATE SERVICES AND FINANCE DEPARTMENTS THAT the By-law marked Schedule"A"attached to the Addendum to Report TR-22-01 authorizing the Mayor and Clerk to execute the agreement be approved, FORTHWITH. "CARRIED AS AMENDED (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-308-01 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Resolution #GPA-307-01 be amended as follows: 'THAT Paragraph 2.4 of the Addendum to Report TR-22-01 pertaining to Lowe Street and Beech Avenue Storm Sewer works t be tabled until such time as meetings have been held with interested parties and the Staff Report on the parking !ot comes forward." "CARRIED" The foregoing Resolution #GPA-307-01 was then put to a vote and CARRIED AS AMENDED. ADMINISTRATION No reports were considered under this section of the agenda. UNFINISHED BUSINESS Resolution #GPA-309-01 Moved by Councillor Rowe, seconded by Councillor MacArthur THAT the Presentation of Gordon Chong, Chairman, Greater Toronto Services Board be received with appreciation and thanks. "CARRIED" OTHER BUSINESS 1 There were no items considered under this section of the agenda. I 7 nn i G.P. &A.Minutes -9- May 7,2001 ADJOURNMENT Resolution #GPA-310-01 Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting adjourn at 3:10 p.m. "CARRIED" MAYOR DEPUTY CLERK 3 I i I 7 nn i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Date: May 22, 2001 Res. # Report No.: WD-26-01 By-Law# Subject: HYDRO ONE-INSTALLATION OF TEMPORARY STORAGE FACILITY, MARTIN ROAD SOUTH OF HIGHWAY NO. 401 IN BOWMANVILLE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-26-01 be received and approved; 2. THAT Council pass a by-law to authorize the execution of the Licence Agreement between the Municipality, Hydro One and Hydro One Telecom Inc. (HOT)contained in Attachment No. 2 and that the Licence Agreement executed on behalf of the Municipality be delivered to Hydro One and HOT after Hydro One has applied for the closure and conveyance to it of the portion of the unopened Martin Road allowance between the South Service Road and the northerly limit of the CN Rail right-of-way; and 3. THAT a copy of this report be sent to Yuri Huminilowycz of Hydro One Telecom Inc. E REPORT 1.0 ATTACHMENTS No. 1: Sketch showing recommended licence area No. 2: Licence Agreement No. 3: Proposed authorizing by-law I i REPORT NO. WD-26-01 PAGE 2 2.0 BACKGROUND 2.1 Hydro One Inc. ("Hydro One") owns a parcel of land which on its south abuts the northerly limit of the CN Rail right-of-way, and on its west abuts the easterly limit of an unopened portion of the Martin Road allowance south of the South Service Road. Properties on the southerly side of the South Service Road which abut the easterly and westerly limits of the unopened portion of the Martin Road allowance are not in the ownership of Hydro One or HOT. 2.2 HOT is a company which is associated with Hydro One. On behalf of Hydro One, HOT proposes to construct a building to shelter fibre optics equipment on Hydro One's parcel. Also on behalf of Hydro One, HOT has requested permission from the Municipality to use part of the unopened portion of the Martin Road allowance from the South Service Road to the Hydro One Parcel for access to the Parcel. 2.3 On behalf of Hydro One,HOT intends to apply to Council for the closure and conveyance to Hydro One of the portion of the unopened Martin Road allowance between the South Service Road and the north limit of the CN Rail right-of-way. Since persons other than Hydro One own lands which abut the unopened portion of the Martin Road allowance between the South Service Road and the CN Rail right-of-way, Council may decide at the hearing under the Municipal Act to consider the proposed closure and conveyance,that HOT's application on behalf of Hydro One should not be granted. In any event, Council's discretion to deal with submissions made at the hearing cannot be fettered. 2.4 The Director of Planning and Development has advised that Hydro One and HOT as successors of Ontario Hydro are exempt from the provisions of the Municipality's Zoning By-law(By-law 84-63, as amended)by section 3.17 of the By-law. Consequently, frontage on a public street or via a private right-of-way to a public street is not required before a building permit can be issued for the construction of a proposed building by HOT on behalf of Hydro One. However,site plan approval will be required in respect of the development of i i i REPORT NO. WD-26-01 PAGE 3 the Hydro One Parcel and the proposed private driveway. Site plan approval would conditionally require the applicant to comply to the provisions of the Licencing Agreement. 2.5 The provision of fibre optic service to lands in the Municipality is of great significance to the economic development of the Municipality and the circumstances presented by Hydro One's and HOT's application are exceptional. 3.0 REVIEW AND COMMENT 3.1 The Public Works Department recommends that the Municipality enter into a licence agreement with Hydro One and HOT providing for payment to the Municipality of a nominal consideration and also providing for the following: • the licence to HOT on behalf of Hydro One of the part of the unopened portion of the Martin Road allowance from the South Service Road to a point approximately 50 feet from the north limit of the CN Rail right-of-way which part is shown on the sketch contained in Attachment No. 1 ("Licenced Area") for the purpose of constructing and maintaining on the Licenced Area a private driveway at least 20 feet wide to provide access to the Hydro One Parcel to Hydro One, HOT and their respective employees, agents,work-persons, invitees and contractors,provided that the licence shall terminate on the earlier to occur of the day on which the Municipality conveys the portion of the unopened Martin Road allowance from the South Service Road to the CN Rail right-of- way to Hydro One, and the day on which Council resolves to lay out and improve the portion of the unopened Martin Road allowance in question as a public highway. • the Licenced Area shall be used only as a private driveway from the South Service Road to the Hydro One Parcel by Hydro One, HOT and their respective employees, agents, work-persons, invitees and contractors to the satisfaction of the Director of Public Works. REPORT NO. WD-26-01 PAGE 4 I Hydro One and HOT shall maintain the private driveway on the Licenced Area in good repair at all times and at its expense so that it may be used by the Municipality's Fire Department vehicles to access the Hydro One Parcel. • Hydro One and HOT shall indemnify and save harmless the Municipality against all costs,including reasonable legal costs,damages and liabilities that the Municipality may incur as a result of the construction,repair,maintenance and use of the private driveway on the Licenced Area,and the use of the portion of the unopened Martin Road allowance between the South Service Road and the CN Rail right-of-way. • Hydro One and HOT shall obtain and maintain comprehensive general liability insurance in the amount of$5,000,000.00,naming the Municipality as a party insured,issued by an insurer acceptable to and containing the terms and conditions satisfactory to the Municipality's Treasurer. Hydro One and HOT shall provide proof of such insurance to the Municipality's Treasurer. • On behalf of Hydro One, HOT shall enter into a site plan agreement with the Municipality respecting the Hydro One Parcel which shall include the Licenced Area on which the private driveway is to be constructed dealing with matters considered appropriate by the Directors of Planning and Development and Public Works. 4.0 CONCLUSION 4.1 It is recommended that Council pass a by-law to authorize the execution of the Licence i agreement between the Municipality, Hydro One and HOT contained in Attachment No. 2 and that the Agreement be delivered by the Municipality to Hydro One and HOT after application is made by Hydro One for the closure and conveyance to it of the portion of the i REPORT NO. WD-26-01 PAGE 5 unopened Martin Road allowance between the South Service Road and the northerly limit of ! the CN Rail right-of-way. i Respectfully submitted, Reviewed by, C Stephen A. Vokes, P.Eng., Franklin Wu, Director of Public Works Chief Administrative Officer DH/SAV/ce 5/16/01 Pc: Yuri Huminilowycz Hydro One Telecom Inc. 483 Bay Street 13" Floor, North Tower Toronto, ON M5G 2P5 SUBJECT SITE LLOT 16 LOT 15 LOT 14 I U BASELINE ROAD WE,,3T 0 a Z o ce- Q Q O Z LIMIT OF LICENSED W AREA W O HGN�N � p AID sp��N s 0 HYDRO ONE OPROPERTY Q LL' O Z }- O J W � Q DATE MAY, 2001 DRAYM BY : E.L. REPORT No, WD-26-01 ATTACHMENT No. 1 I THIS LICENCE AGREEMENT made as of the 22nd day of May, 2001. BETWEEN: HYDRO ONE INC. (hereinafter referred to as "Hydro One") OF THE FIRST PART - and - HYDRO ONE TELECOM INC. (hereinafter referred to as "HOT") OF THE SECOND PART - and - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON (hereinafter referred to as "Municipality") OF THE THIRD PART WHEREAS: A. HOT, on behalf of Hydro One, has applied for a building permit to construct and place a fibre optics communication shelter(the"Work")on lands owned by Hydro One in the Municipality more particularly described as Block 4, N 661 in the Municipality of Clarington as set out in building permit application number 01-0215 ("Hydro One Parcel"); r B. In order to access the Work, HOT and Hydro One require access over and across a part of the lands more particularly described as the portion of the unopened Martin Road allowance between Lots 14 and 15,Broken Front Concession, in the Municipality of Clarington and between the south limit of the South Service Road and the north limit of the CN Rail right-of-way ("Unopened Allowance"). The access will be provided via a proposed private driveway twenty(20) feet wide to be located on part of the Unopened Allowance from the South Service Road to a point approximately fifty(50) feet north from the north limit of the CN Rail right-of-way. The private driveway is shown on the sketch contained in Schedule "1" hereto ("Licenced Area"); C. Title to the Unopened Allowance including the Licenced Area is vested in the Municipality in fee simple by operation of statute; ATTACHMENT NO.: 2 REPORT NO.: WD-26-01 D. HOT, on behalf of Hydro One, has applied to the Municipality for the closure and conveyance to Hydro One of the Unopened Allowance pursuant to the Municipality's Closure and Conveyance policy; and E. The parties have agreed to enter into this Agreement to permit HOT and Hydro One to construct a private driveway on and to use the Licenced Area for access to and from the Work(the "Purposes''). WITNESSETH THAT for TEN DOLLARS good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged,the Municipality licences to Hydro One and HOT and Hydro One and HOT licence and take from the Municipality,subject to the terms and conditions k set forth herein, the Licenced Area for the Purposes from the date first stated above, until the earlier of the date on which (I) the Unopened Allowance is conveyed to Hydro One, and (ii) the Council of the Municipality resolves to lay out and improve as a public highway the portion of the unopened Martin Road allowance between the South Service Road and the CN Rail right-of-way in the Municipality: 1• Hydro One, HOT and their respective employees, contractors, agents, work-persons and invitees(collectively, the"Licencees")shall use the Licenced Area only for the Purposes,which use expressly includes their right to enter upon the Licenced Area at all times, with all necessary machinery, materials, equipment and vehicles, and to pass and re-pass thereon for the purposes of ingress to and egress from the Hydro One Parcel. 2• (a) Hydro One and HOT at their expense and to the satisfaction of the Municipality's Director of Public Works,shall construct,maintain and keep in good repair the private driveway on the Licenced Area to a width of twenty (20) feet so that at all times it may be used by the Municipality's Fire Department vehicles to access the Hydro One Parcel. They shall also install and maintain signs at locations satisfactory to the Municipality's Director of Public Works indicating that the driveway is a private driveway, which is not maintained by the Municipality and is not a public highway. (b) The Municipality shall have no responsibility or obligation of any nature whatsoever with respect to the repair or maintenance of the Licenced Area,which, for the sake of clarity,and not to detract from the generality of the foregoing, absolves Clarington from having to plow, pave, or otherwise repair and maintain the private driveway on the Licenced Area. 3. Hydro One and HOT shall indemnify and hold harmless the Municipality from and against all losses, costs and expenses including reasonable legal expenses,claims,demands and actions from or on account of all damages, losses or injuries arising as a result of the construction, maintenance, repair and use of the private driveway to be constructed on the Licenced Area or the use of any other part of the Unopened Allowance by the Licencees or by any other persons,provided that Hydro One and HOT shall not be liable to the Municipality for any loss, costs, expenses, claims, demands and actions which may be suffered or sustained by the Municipality by reason of or arising in i consequence of any act or omission by the Municipality or any person in law for whom the Municipality is responsible. In particular,but without limiting the generality of the foregoing,Hydro One and HOT shall remove from title to the portion of the unopened Martin Road allowance between the South Service Road and the CN Rain right-of-way any liens filed pursuant to the Ontario Construction Lien Act within thirty (30) days of written notice being given to them by the Municipality's Director of Public Works which requires them to do so. 4. Hydro One and HOT shall provide, at their expense, and keep in force insurance of the type commonly called"comprehensive general liability insurance",which insurance will be with insurers acceptable to the Municipality's Treasurer,and shall include coverage for personal injury(including death),property damage and consequential damage all on a"per occurrence"basis with respect to all construction, installation,maintenance,repair and use carried on upon the Licenced Area and the use of the Unopened Allowance by Hydro One, HOT and their respective employees, agents, work- persons, invitees or contractors, with limits for any one occurrence or claim of not less than Five Million Dollars ($5,000,000.00). Such insurance shall name the Municipality as an insured party and shall contain a cross-liability clause. Such insurance shall provide and the insurer shall agree that such policy may not be cancelled or its coverage reduced without thirty(30)days' prior written notice to the Municipality. Hydro One and HOT shall keep on deposit with the Municipality a certificate of such insurance sufficient to show at all times the current status of such insurance as required under this section and without limiting the generality of the foregoing,Hydro One and HOT shall furnish the Municipality proof of the renewal or replacement of every such policy at least one month prior to the expiry of such policy. If and whenever Hydro One and HOT fail to comply with the foregoing,the Municipality upon at least fifteen(15)days' prior written notice to Hydro One and HOT or such shorter period as is available prior to the expiry of the insurance policy may effect such insurance for the benefit of the Municipality, Hydro One and HOT jointly and, if the Municipality does so, any premium paid by it shall be recoverable from Hydro One and HOT on demand. 5. Prior to constructing any building or structure on the Hydro One Parcel, HOT on behalf of Hydro One, shall enter into a site plan agreement to be registered against the title to the Hydro One Parcel respecting the Hydro One Parcel and the Licenced Area dealing with matters considered to be appropriate by the Directors of Planning and Development and Public Works. 6. Hydro One and HOT acknowledge and agree that the Municipality has authority to enter into this Licence Agreement,that every provision hereof is authorized by the law and is fully enforceable by the parties, and that this Agreement is made by the Municipality in reliance on the acknowledgement and agreement of Hydro One and HOT as aforesaid. 7. Time shall be of the essence of this Licence Agreement. 8. This Licence Agreement shall enure to the benefit of and be binding on the Parties and their respective successors and assigns. I -4- 9• If any notice or other document is required to be or may be given by either party hereto to the other or by any official of the Municipality to Hydro One and HOT under this Licence Agreement, such notice shall be transmitted by telefax or mailed by prepaid post or delivered to: Hydro One Inc. Phone No.: (905) Fax No.: (905) HOT: Hydro One Telecom Inc. Phone No.: (905) Fax No.: (905) The Municipality: The Corporation of the Municipality of Clarington 40 Temperance Street Bowmanville, Ontario LIC 3A6 Attention: Treasurer Phone No.: (905) 623-3379 Fax No.: (905) 623-0608 or such other telefax number or address of which either party has notified the other party in writing. Any such notice telefaxed or mailed or delivered shall be deemed good and sufficient notice under the terms of this Licence Agreement and if telefaxed or delivered prior to 4:30 p.m. on any business day(excluding Saturdays,Sundays and statutory holidays)shall be deemed to have been received at the time of delivery or transmission and if mailed by pre-paid registered mail, it shall be deemed to have been received on the third business day(excluding Saturdays,Sundays and statutory holidays) following the mailing thereof. Notwithstanding the foregoing,in the event that it may be reasonably anticipated that due to Force Majeure any notice will not be received within the time limit set out above,then such notice shall be sent by an alternate means of transportation which is may reasonably be anticipated will cause the notice to be received reasonably expeditiously by the addressee. f I i 1 i i -5- IN WITNESS WHEREOF,this Agreement has been duly executed by the parties hereto as of the day and year first written above. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Mayor: John Mutton Clerk: Patti L. Barrie HYDRO ONE INC. Per: Name: Title: Per: Name: Title: I have authority to bind the corporation. HYDRO ONE TELECOM INC. Per: Name: Title: Per: Name: Title: I have authority to bind the corporation. R:\HEFFERON\CLARING\HYDRO\LICENCE.AGR THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2001- Being a By-law to authorize the execution by the Mayor and Clerk of a Licencing Agreement between the Municipality of Clarington and Hydro One Inc.and Hydro One Telecom Inc. WHEREAS at its meeting on May 22�,2001,Council approved the recommendations of the General Purpose and Administration Committee that the recommendations contained in Report WD-26-00 be approved; NOW THEREFORE the Council of the Corporation of the Municipality of Cl follows: arington hereby enacts as I• THAT the Mayor and Clerk on behalf of the Municipality are authorized to execute a Licencing Agreement with Hydro One Inc.and Hydro One Telecom Inc.to implement the recommendations contained in Report WD-26-00. BY-LAW read a first and second time this 29'day of May 2001. BY-LAW read a third time and finally passed this 29'day of May 2001. John Mutton,Mayor Patti L.Barrie,Municipal Clerk I I i ATTACHMENT NO.: 3 i DN:P049-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File# Date: Tuesday, May 22, 2001 Res. # i Report#: PD-049-01 FILE #: By-law# Subject: WAR DEAD AND VETERANS' NAMES FOR USE AS STREET NAMES Recommendations: 1— It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-049-01 be received; 2. THAT Resolution# C-176-01 be approved; 3. THAT the Policy on "War Dead and War Veteran Names for Streets" as contained in Attachment 3 be approved; and 4. THAT a copy of Report PD-049-01 be forwarded to Mr. Jim Connell and Mr. John Greenfield of the Royal Canadian Legion Branch 178, Bowmanville. 1. BACKGROUND 1.1 On April 2, 2001, Council considered a resolution relating to the Year of the Volunteer and Clarington's policy for naming streets after war dead and war veterans (Attachment 1). This resolution was referred back to staff for clarification on the definition of "veteran". I 2. COMMENT 2.1 Veterans Affairs Canada and the Department of National Defence recognise veterans as all former members of the Canadian Forces who meet the military's professional occupation requirements and have been released with an honourable discharge. This definition includes reserves, those who have served on domestic duty and those who have served in "Special Duty Areas" P y (e.g. peacekeeping assignments). � i REPORT NO.: PD-049-01 PAGE 2 it Veterans disability benefits have been extended even further to include foresters, fire fighters, overseas welfare workers (Canadian Red Cross/ St. John's Ambulance) working overseas during World War 2 and R.C.M.P. officers serving in "Special Duty Areas". �I 2.2 To review this issue with the Legion, I met with Jim Connell, President of the Royal Canadian Legion Branch 178, Bowmanville and with Mr. John Greenfield, the Branch liaison for street name issues. It was agreed that the process of honouring the war dead and veterans should use a much more restricted definition of"veterans" than that used by Veteran Affairs. We agreed that = the men and women to be honoured through the street naming process should be those who voluntarily enlisted with Canada's military forces and served overseas in active duty during the Boer War, World War 1, World War 2, the Korean conflict. In addition, it is felt appropriate to recognize those who died during the Crimean War 1 ( person 1 recognized to date) and those who lost their lives in any peacekeeping action initiated by the United Nations or NATO in which Canadian forces played an active military role. 2.3 In our meeting, it was also agreed that the war veterans to be recognized in this program would be those who were residents of Clarington at the time of their enlistment. I 2.4 The Municipality of Clarington has had an informal policy of recognizing those who died in war since 1989. In 1998, Municipal staff commenced a process with the Region to C I recognize war veterans. Although the Legion submitted approximately 300 names, a number were not eligible due to the Region's policy with regard to duplicate street names. i At present 39 existing streets have been named under this program to date. Forty names have been assigned to streets in draft approved plans of subdivision (See Attachment 2). In addition 233 names are reserved for future use. i i i REPORT NO.: PD-049-01 PAGE 3 i i War Dead War Veterans Existing Streets 37 2 Assigned Names 16 24 i Reserved Names 21 212 Total 74 238 3. CONCLUSION 3.1 It is recommended that the original motion # C-176-01 be lifted from the table and approved as it is. At the same time, staff are recommending that Council endorse the policy contained in Attachment 3 which provides definitions for war dead and war veterans. i Respectfully submitted, Reviewed by, Mid arome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P. tDirector of Planning & Development Chief Administrative Officer. DJC*sn 16 May 2001 Attachment 1 Resolution# C-176-01 Attachment 2 Existing and Assigned Street Names for War Dead and War Veterans Attachment 3 War Dead and War Veteran Names for Streets Policy Interested parties to be notified of Council and Committee's decision: I Mr. John Greenfield Mr. Jim Connell 44 Prince Street President BOWMANVILLE, Ontario Royal Canadian Legion Branch 178 L 1 C 1G6 109 King Street East Bowmanville, Ontario L1C 1N4 I � 0 � 1 ATTACHMENT 1 Council Minutes April 2, 2001 � OTHER BUSINESS Resolution #C-176-01 i Moved by Councillor Trim, seconded by Councillor Pingle I WHEREAS the year 2001 has been declared the Year of the Volunteer and the week April 22 —28, 2001, has been designated as National Volunteer Week; WHEREAS Clarington depends on the contribution of many volunteers to ensure quality of life for all its citizens; WHEREAS Clarington has a policy of naming streets in memo and in honour of war veterans; ry THEREFORE BE IT RESOLVED THAT the policy of naming streets in memory and in honour of war veterans be continued as a public acknowledgement of Clarington's truly "Ultimate Volunteers" based on the following criteria wherever possible; a) Killed or missing in action be honoured first; b) Veterans who ha ve died be next honoured; C) Veterans still living be so honoured next. THAT all existing and future streets named in honour of veterans be identified with street signs displaying a poppy; THAT the existing street signs for approximately 40 streets named r- after veterans be replaced at an estimated cost of $7,500.00, said funds to be drawn from Working Funds Reserve Account #2900-1-X; THAT staff investigate and report back to Council on the placement of an Honour Volunteer display mural to be erected on the southeast wall of the Municipal Administrative Centre with the names of each veteran listed; THAT staff investigate and report back to Council on the publication of a booklet listing all the veteran street names and locations throughout the Municipality updated at regular intervals; and I 4 n A Council Minutes April 2, 2001 OTHER BUSINESS THAT Branch 178, Royal Canadian Legion, Bowmanville, be invited to assist with research of veteran names, the preparation of the mural and the publication of the booklet. "SEE FOLLOWING MOTION" Resolution #C-177-01 Moved by Councillor Rowe, seconded by Councillor Schell THAT the foregoing Resolution #C-176-01 be referred back to staff for clarification of the definition of veterans, etc. "CARRIED" i ` i i i i j i .� r) r, ATTACHMENT'S WAR DEAD AND VETERAN NAMES FOR STREETS IN CLARINGTON i * Veterans A. BOWMANVILLE 1. Existing Streets i Aldcroft Edgerton Argent McCrimmon Flaxman Oxley Britton Goodwin j Butler Ireland Swindells Somerscales Campling Jollow Willey Chance Kershaw Wrenn Clayton Longworth Daley* Lownie 2• Names Assigned to Plans of Subdivision Branch Hitchcock Cheetham Barlow* Honeyman Brookin Colville Luxton g Crago Cotton* Oxley Dan Sheehan Roach Forrester* Gimblett Wyse B. COURTICE 1• Existing Streets Barron* Kilgannon Poolton Buyson Living Fewster McMann Sheenan Jolliffe Moyse Simnick Kennedy Pingle i 2• Names Assigned to Plans of Subdivision Staples Dewell* Bathgate* * Shuttleworth* Partner Sta.inton* Beckett* Pears* i Cousins Sleeman* Renton* Skinner* Rosswell* i � n4 C. NEWCASTLE VILLAGE 1. Existing Streets Grady Shipway William Jose 2. Names Assigned to Plans of Subdivision Milligan Cutler* Shi le * Bloom Glass* p y r Lakin Bridges* Harmer* g Ravey * Brookhouse* * Rafton* D. DARLINGTON 1. Existing Streets `` Venton* (Tyrone) I_ i I C I An7 ATTACHMENT 3 Municipality of Clarington Planning Services Department Policies SUBJECT: War Dead and War APPROVED BY: ® Council Veteran Names for Streets ❑ C.A.O. SECTION: SUBSECTION: DATE APPROVED/ UPDATED: PURPOSE: To honour the memory of men and women from Clarington who have fought in war or served in peacekeeping assignments overseas as part of Canada's military. POLICIES: i 1. For the purpose of this policy, the "war dead" refers to those persons who died serving overseas in active military duty during the Crimean War, the Boer War, World War 1, World War 2, the Korean War or any peacekeeping action initiated by the United Nations or NATO in which Canada played an active military role. 2. For the purpose of this policy, "war veterans" refers to those persons who voluntarily enlisted with Canada's military forces and served overseas in active duty during the Boer War, World War 1, World War 2 and the Korean War. 3. The use of war dead and war veterans' names will comply with the Region of Durham street-naming policy. I 4. The war dead and war veterans that will be honoured in this manner are those men and women who were residents of Clarington at the time that they enlisted. 5. Municipal staff will work with the Royal Canadian Legion in determining the men and women that qualify for recognition. 6. The Municipality will encourage the use of war dead and war veterans' names within plans of subdivision on the following order of priority: a. Soldiers killed or missing in action; b. War veterans who have died; C. War veterans who are still living. 7. Street signs honouring war dead and war veterans will include a poppy in the design. G I DV:P050-01 i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON I REPORT Meeting: General Purpose and Administration Committee File# Date: Tuesday, May 22, 2001 Res. # I Report#: PD-050-01 FILE #: ZBA 2001-001 By-law# Subject: REZONING APPLICATION APPLICANT: W. E. ROTH CONSTRUCTION LIMITED PART LOT 16, BROKEN FRONT CONCESSION, FORMER TOWNSHIP OF DARLINGTON FILE NO.: ZBA 2001-001 i - Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-050-01 be received; 2. THAT the request for the removal of the "Holding (H)" symbol with respect to site plan application DEV 97-022 be APPROVED; 3. THAT a copy of this report and Council's decision be forwarded to the Region of Durham Planning Department; and, r- 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. 1. APPLICATION 1.1 Applicant: W. E. Roth Construction Limited 1.2 Rezoning: Removal of "Holding (H)" symbol from "Holding-Light Industrial ((H)Ml) Zone" to "Light Industrial (Ml) Zone". I I 1.3 Location: Part Lot 16, Broken Front Concession, former Township of Darlington (Bowmanville). The subject lands would permit the development of 1 industrial building and up to 12 storage unit buildings. I i 609 i REPORT NO.: PD-050-01 PAGE 2 2. BACKGROUND 2.1 The applicant submitted a site plan application (DEV 97-022) in 1997 for industrial uses as shown on Attachment 1. A portion of Darlington Creek bisects the property. Phase 1 of the development contains 1 industrial building on the west side of the creek while Phase 2 contains up to 12 storage unit buildings on the east side of the creek. The applicant intends to construct the industrial building this year while a development timeframe for Phase 2 has not been determined. Although the creek is zoned as industrial, the buildings will comply with the 30.0 metre setback from the centreline of Darlington Creek. The development limits to the creek have been determined by CLOCA. The applicant will dedicate all valley lands to the Municipality free and clear as part of a Phase 1 development agreement. i 2.2 Staff received a request from W.E. Roth Construction Limited for the removal of the "Holding (H)" symbol from those lands. Attachment 2 shows the location of the land area for which the holding symbol will be removed. I 3. STAFF COMMENTS 3.1 The subject property is currently zoned "Holding-Light Industrial ((H)Ml)". The provisions of the Zoning By-law allow for the removal of the "Holding (H)" symbol, by By-law, upon Council being satisfied that the uses to be permitted will be adequately � serviced, have appropriate access, and will be used for the purposes intended by the By- law. ; i 3.2 Staff are finalizing the site plan drawings and agreement with the applicant. This agreement will address all of the Municipality's conditions, financial and otherwise. All applicable securities and financial contributions have been received from the applicant. i 3.3 It is noted that pursuant to Section 36 of the Planning Act, a by-law Amendment to remove the "Holding (H)" symbol is not subject to the normal appeal period afforded to a i 610 REPORT NO.: PD-050-01 PAGE 3 i standard rezoning application, and accordingly shall be deemed final and binding should Council grant approval of same. i 4. RECOMMENDATIONS 4.1 In consideration of the comments noted above, it is recommended that the attached Zoning By-law (Attachment 2) be approved for the removal for the "Holding (H)" symbol. i Res submit e p u submitted, Reviewed by, oI WviCrome, M.C-I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P. Director of Planning & Development Chief Administrative Officer RH*DC*df 10 May 2001 Attachment 1 - Site Plan Attachment 2 - By-law for Removal of"Holding (H)" Symbol Interested parties to be notified of Council and Committee's decision: W.E. Roth Construction Limited 21 Gladstone Avenue OSHAWA, Ontario L1J 4E3 Bob Annaert D.G. Biddle & Associates 96 King Street East OSHAWA, Ontario L1H 1136 i C 611 �( 4 o �• SoU �N scows ell _= ' 3 , d _ io 10, ON rQr, - ur, ,,d, p(� /GM�47t 1�1Q.f1Q�nMIV Vl�ilr� f[Y• 17G 87=0 D I SITE PLAN ZBA 2001 -001 z Z I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ATTACHMENT 2 BY-LAW NUMBER 2001- i being a by-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington WHEREAS the Council of the . Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63,as amended,of the Corporation of the former Town of Newcastle in accordance with application ZBA 2001-001 to permit the development of 1 industrial building and up to 12 storage unit buildings; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule"3"to By-law 84-63,as amended,is hereby further amended by changing the zone designation from: "Holding-Light Industrial((H)Ml)Zone"to"Light Industrial(M1)Zone"as shown on the attached Schedule"A"hereto. i i 2. Schedule"A"attached hereto shall form part of the By-law. 3. This By-law shall come into effect in the date of passing hereof,subject to the provisions of Sections 34 and 36 of the Planning Act,R.S.O. 1990. BY-LAW read a first time this day of 2001 BY-LAW read a second time this day of 2001 BY-LAW read a third time and finally passed this day of 2001. C John Mutton,Mayor Patti L. Barre,Municipal Clerk i I I I 613 � This is Schedule "A" to By-law 2001 - passed this day of . 2001 A.D. �5 SERV\�E ROPO o SpU� i o. m � 6• k� °m k N r Q N Z O LOT 16 BROKEN FRONT CONCESSION N� I P ® ZONING CHANGE FROM " (H)M1 " TO " M1 " ® ZONING TO REMAIN " M 1 -6" John Mutton, Mayor Patti L. Barrie, Municipal Clerk ® SUBJECT SITE LOT 17 LOT 16 LOT 15 " L------L--J L 11HUNE ROAD W Z j 1 O Fn V) W U Y A0� Z H��HwP V I Z P� W o soN m � m i BOWMANVILLE �E 614 i I ( DN:PO51-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Tuesday, May 22, 2001 Res. # Report #: PD-051-01 FILE #: DEV 96-064 By-law# Subject: REZONING APPLICATION APPLICANT: ROBERT OWEN (ROY NICHOLS MOTORS) PART LOT 29, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON 2728 COURTICE ROAD, COURTICE ( FILE NO.: DEV 96-064 I Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-051-01 be received; 2. THAT the request for the removal of the "Holding (H)" symbol with respect to site plan application DEV 96-064 be APPROVED; 3. THAT a co py s report of thi p rt and Council's decision be forwarded to the Region of Durham Planning Department; and 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. 1. APPLICATION 1.1 Applicant: Robert Owen (Roy Nichols Motors) i 1.2 Rezoning: Removal of"Holding (H)" symbol from "Holding-Special Purpose Commercial Exception ((H)C5-5) Zone" to "Special Purpose Commercial Exception (C5-5) Zone". i 1.3 Location: Part Lot 29, Concession 2, former Township of Darlington (2728 Courtice Road, Courtice). The subject lands would permit the i REPORT NO.: PD-051-01 PAGE 2 I i redevelopment and expansion of the existing motor vehicle sales establishment. 2. BACKGROUND i 2.1 Staff received a request from Robert Owen for the removal the "Holding (H)" symbol from the lands associated with site plan application DEV 96-064. Attachment 1 shows the location of the land area for which the holding symbol will be removed. 3. STAFF COMMENTS 3.1 The western half of the subject property is currently zoned "Holding-Special Purpose Commercial Exception ((H) C5-5)". The provisions of the Zoning By-law al g y low for the removal of the "Holding (H)" symbol, by By-law, upon Council being satisfied that the uses to be permitted will be adequately serviced, have appropriate access, and will be used for the purposes intended by the By-law. 3.2 Staff are finalizing the site plan drawings and agreement with the applicant. This agreement will address all of the Municipality's conditions, financial and otherwise. All applicable securities and financial contributions have been received from the applicant. 3.3 It is noted that pursuant to Section 36 of the Planning Act, a by-law amendment to -remove the "Holding (H)" symbol is not subject to the normal appeal period afforded to a standard rezoning application, and accordingly shall be deemed final and binding should Council grant approval of same. t i 4. RECOMMENDATIONS 4.1 In consideration of the comments noted above, it is recommended that the attached j Zoning By-law (Attachment 1) be approved for the removal for the "Holding (H)" symbol. 616 I i REPORT NO.: PD-051-01 PAGE 3 i I Respectfully submitted, Reviewed by, Davi J Crome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P. Director of Planning & Development Chief Administrative Officer. RH*DC*df 27 April 2001 Attachment 1 - By-law for Removal of"Holding (H)" Symbol i Interested parties to be notified of Council and Committee's decision: Robert Owen c/o Roy Nichols Motors 2728 Courtice Road COURTICE, Ontario LIE 2M7 f Barry Whitnell Westmount Engineering Construction Company Limited 781 O'Brien Drive PETERBOROUGH, Ontario K9J 7Y8 Bill Creamer D.G. Biddle & Associates 96 King Street East OSHAWA, Ontario L1H 1136 f I 617 ATTACHMENT THE CORPORATION OF THE MUNICIPALTIY OF CLARINGTON BY-LAW NUMBER 2001- I being a By-law to amend By-law 84-63,the Comprehensive By-law for the Corporation of the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63,as amended,of the Corporation of the former Town of Newcastle in accordance with application DEV 96-064 to permit the redevelopment and expansion of the existing motor vehicle sales establishment; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule"4"to By-law 84-63,as amended,is hereby further amended by changing the zone designation from: "Holding-Special Purpose Commercial Exception((H)C5-5)Zone"to"Special Purpose Commercial Exception(C5-5)Zone"as shown on the attached Schedule"A"hereto. 2. Schedule"A"attached hereto shall form part of this By-law. 3. This By-law shall come into effect on the date of the passing hereof,subject to the provisions of Sections 34 and 36 of the Planning Act,R.S.O. 1990. I I BY-LAW read a first time this day of 2001 BY-LAW read a second time this day of 2001 BY-LAW read a third time and finally passed this day f Y 2001 � i I John Mutton,Mayor Patti L.Barrie,Municipal Clerk 618 i i i This is Schedule "A" to By-law 2001 - passed this day of , 2001 A.D. LOT_ 29 �---' ' jNo w 1H£ KING'S HIGHWAY t,�,y-A .+ w .^ �• X. �o .�ok UU N wr{ is u/i/ i c I.— II t ;�� I�Ll.•�4L �..... ...:i�llLU.l'LL : �rYt ]'tt' i L• r .. {( •�'�"•E•'••3.1YM�, ''..'��\M W N.t 11l 'Ir r ILKi 77 I r !Lf 7J I � .•l••�'�'�I1�1�•1•���. P?y�,�F' 2 ^� -- '-----•—•---- , li J ® ZONING CHANGE FROM " (H)C5-5" TO " C5-5" ZONING TO REMAIN " C5-5" 1 John Mutton, Mayor Patti L. Barrie, Municipal Clerk I ® SUBJECT SITE LOT 30 LOT 29 LOT 28 NASH ROAD -� I � Hic qY j 1 N ° J _o N w U N ry p U U COURTICE R�7TM77\ � = 0 IIII U L i O DN:P052-01 THE CORPORATION OF THE MUNICIPALITY OF CLALINGTON REPORT I Meeting: General Purpose and Administration Committee File # Date: Tuesday, May 22, 2001 Res. # Report#: PD-052-01 FILE #: ZBA 99-036 By-law # and SPA 99-046 i Subject: REZONING APPLICATION APPLICANT: CLINIC BUILIDNGS (1979) LIMITED PART LOT 34, CONCESSION 2, FORMER TOWNSHIP OF - DARLINGTON HIGHWAY 2 AND VARCOE ROAD, COURTICE FILE NOS.: ZBA 99-036 AND SPA 99-046 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-052-01 be received; 2. THAT the rezoning application g a pp on ZBA 99-036 to amend Zoning By-law 84-63, as C submitted on behalf of Clinic Buildings (1979) Limited, to permit the severance of the senior citizens apartment building from the medical/dental clinic be APPROVED as shown on Attachment 3 and that the appropriate by-law be passed; 3. THAT the Region of Durham Planning Department be forwarded a copy of this report; and 4. THAT all interested parties listed in this report and any delegations be advised of Council's decision. i i 1. APPLICATION 1.1 Applicant: Clinic Buildings (1979) Limited 1.2 Agent: D.G .Biddle & Associates Limited 1.3 Rezoning: To rezone the subject lands from "General Commercial Exception (C1-11) Zone" to permit the severance of the senior citizens apartment building from the medical/dental clinic. 4 *)n i REPORT NO.: PD-052-01 PAGE 2 1.4 Site Area: 1.6 hectares (4.0 acres) I 2. LOCATION I 2.1 The subject lands are located on the northeast corner of Highway 2 and Varcoe Road in Courtice (see Attachment 1). The applicant's 1.6 hectare (4.0 ac) land holdings are located within Part Lot 34, Concession 2, in the former Township of Darlington at 1450/1460 Highway 2. 3. BACKGROUND 3.1 On October 19, 1999, Barry Walters, on behalf of Clinic Buildings (1979) Limited, submitted rezoning and site plan applications to the Municipality of Clarin g ton. The applicant proposes to sever the senior citizens apartment building from medical/dental clinic and retail commercial uses. The regulations in the existing zone must be amended to facilitate the severance. The application does not contemplate additional development on the property. 3.2 The existing development was approved by the Planning Department artme p nt on July 21, 1998. It consists of a 30,000 ft`' medical and dental clinic, 10,000 ft2 of retail commercial floor space, and a senior citizens apartment building with g w 115 units. The development has been entirely completed. 3.3 A statutory Public Meeting was held on December 6, 1999. No members of the public attended either in support of or in opposition to the application. i i 4. SITE CHARACTERISTICS AND SURROUNDING USES. f 4.1 The medical/dental clinic and retail building is located at the intersection of Varcoe Road i and Highway 2. The senior citizens apartment building has been developed towards the northeast corner of the site. Parking has been provided between the buildings. The eastern portion of the property contains a landscaped area for resident senior citizens. The site slopes gently in a southeast manner towards Highway 2. 621 i i REPORT NO.: PD-052-01 PAGE 3 I 4.2 Surrounding Areas: East - Urban residential i North - Urban residential West - Automotive repair facility South - Gas station and vacant lands 5. OFFICIAL PLAN POLICIES 5.1 Durham Regional Official Plan The lands are designated " - gn Sub Central Area" within the Durham Region Official Plan. Mixed use developments are permitted within this designation. The application conforms to the olicies of the Plan. . i 5.2 Clarington Official Plan Within the Courtice Sub-Central Area Secondary Plan, the lands are designated "Mixed f Use Area", which permits the present development. A severance would have no visible impact on the development. Other than creating properties under separate ownership, the buildings will continue to function as one entity. The proposal conforms to the policies f of the Plan. i 6. ZONING BY-LAW 6.1 The subject lands are currently zoned "General Commercial Exception (C 1-11) Zone", which permits the current development on the property. A rezoning application is required to amend the technical regulations to facilitate the severance. The amendment would address such matters as separating permitted uses, lot area and frontage, site coverage, development setbacks, open space requirements, and parking. 7. AGENCY COMENTS 7.1 Central Lake Ontario Conservation has no objections to the proposal. I 622 REPORT NO.: PD-052-01 PAGE 4 i 7.2 The Fire Department has no objections to the application provided that no barriers to access are erected along the common property and fire routes are properly maintained. Staff would note, none are proposed. 7.3 The Clarington Public Works Department has no objections to the proposal provided that the following conditions are fulfilled. ■ No changes to the existing entrances, internal driveway connections, and drainage patterns are permitted. i ■ All parking spaces must continue to be available to users of both buildings. 7.4 The Clarington Building Division had previously requested that the applicant provide separate internal water and fire connections to Varcoe Road. Additional discussions will now require the applicant to alter the on-site domestic water, fire line, and backflow prevention systems so that each building has outdoor access to these services. Reciprocal easements for access and maintenance purposes must be registered on title where underground services to either building cross property lines. The storm sewer and underground storm sewer storage tank system ultimately drain and exit the site at the southeast corner of the development. Reciprocal easements for access and maintenance purposes must be registered on title where these underground services cross property lines. 7.5 The Durham Region Public Works Department initially raised objections to the severance proposal because their policy requires separate water and sanitary sewer connections for each property. Further discussions have indicated that the applicant will be required to register a complex set of reciprocal easements for access and maintenance purposes on title where these underground services cross property lines. The Durham Regional Public Works Department will also be granted access over both properties as required. 623 REPORT NO.: PD-052-01 PAGE 5 j I 8. COMMENTS 8.1 The purpose of these applications is to permit the severance of the property. The proposed zoning by-law will not permit additional development beyond what has presently been developed. i �- Although the proposed zoning is required to permit severance of the property, the dual zoning can remain on the property if the applicant is unable or decides not to proceed with the severance of the property. Each portion of the site would then be subject to the separate zone provisions. 8.2 The applicant has met with h both the Clanngton Building Division and the Durham Region Public Works Department to demonstrate that the existing servicing system can be modified to satisfy the requirements of both agencies. This would include the installation of additional water and fire line shut-off valves, small sections of dedicated water and fire lines, and additional backflow prevention devices. Reciprocal easements I for access must also be registered on title of the new properties to the satisfaction of both commenting agencies. 4 8.3 The applicant has submitted an application to sever the property and create all reciprocal easements as required by the commenting agencies. All necessary works must be approved and constructed. All required easements must be approved registered on title. CThese requirements will be incorporated into the site plan agreements for each property. The Municipality will only clear the severance once all agencies are satisfied. i 8.4 Clauses will be placed in the site plan agreement that preclude the owners of both properties from erecting barriers along their common property. This is essential in allowing the severed properties to meet the provisions of the Ontario Building Code and Fire Code as well as permitting emergency service vehicles to cross the common property boundary. Entrance and parking on the site will also be required for common use. This ! will ensure that the site continues to function as one entity. 624 i REPORT NO.: PD-052-01 PAGE 6 9• CONCLUSIONS 9.1 Based on the comments contained in this report, it is respectfully recommended that the by-law provided in Attachment 3 to permit the severance of the senior citizens apartment building from the medical/dental clinic be APPROVED. i 4Joyme,mitted, Reviewed by, M.C.LP., R.P.P. Frank lin Wu, M.C.I.P., R.P.P. Director of Planning & Development Chief Administrative Officer. RH*LT*DC*df 10 May 2001 j Attachment 1 - Key Map Attachment 2- Site Plan Attachment 3 - Zoning By-law Amendment Interested parties to be notified of Council and Committee's decision: Harry Horricks Clinic Buildings (1979) Ltd. 117 King Street East OSHAWA, Ontario L1H 1139 Devon Biddle D.G. Biddle & Associates Ltd. f 96 King Street East OSHAWA, Ontario L1H 1136 Barry Walters 218 Centre Street North P.O. Box 2307 OSHAWA, Ontario L1H 7V5 625 i ATTACHMENT 1 SUBJECT SITE LOT 35 z LOT 34 ROAD w z J Di 0 I- NIG NW �, 2 > N cry Z o O Q � O t/1 � � W W � Z ! z Z O i Q r- S i o j COURTICE Z B A 99-036 KEY MAP SPA 99-046 626 I ,, I � RESIDEm•jAL LEGEND "WER"WMAA y IT 7 —7"-�. .AAY IC 'As I IEWr tl 4 STOREY SENIORS RESIDENTIAL 81JILDING �!)(l)6(18)(1 9) ' LA. TO U RETAINED 15 16) (17)l AREA T %RKI*1,580 ,jM : 14 pA 14 Z AKI ry�PAE PA smg LAWS TO BE ED -11,EA r144 IA K IC 1plj8U �10 : rA ..It PARKING AE IN LANDS TO HEALTH CENTRE BE RET F -------- .MTT ZI 2 47 ,y/ 'E PROJECT- COLIRTICE HEALTH CENTRE 4- CLINIC MUILDINM tis"t LTD z T 41 CON W21 c oll"L I 'T SEVERANCE AND L T 35 LOT 3 'i jrjLO EASEWENT PLAN L CON 2 CON 2 LOCATION PLAN 913003 E-i i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON A1-TgCHMENT 3 BY-LAW NUMBER 2001- being a By-law to amend By-law 84-63,the Comprehensive By-law for the Corporation of the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63,as amended,of the Corporation of the former Town of Newcastle in accordance with application ZBA 99-036 to permit the severance of the senior citizens apartment building from the medicaUdental clinic; i I NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: I L 1. Section 16.5.11 "GENERAL COMMERCIAL EXCEPTION(C1-11)ZONE" is hereby deleted and replaced with the following new provisions as follows: "16.5.11 GENERAL COMMERCIAL EXCEPTION(C141)ZONE Notwithstanding Sections 2,3.12,3.15, 16.1 and 16.3,those lands zoned(CI-11)as shown on the schedules to this By-law shall be subject to the following zone regulations: a) Definitions i) Landscaping Strip Shall mean an area of land used for any one or more of the planting of trees,shrubs,flowers,grass,or other horticultural elements,such as decorative stonework,fencing,or screening. b) Residential uses are not permitted. C) Permitted Non-Residential Uses i) bakery shop ii) bank or financial establishment,business,professional or administration office; ` iii) convenience store; iv) day nursery; V) dry cleaners distribution centre; vi) eating establishment; vii) medical or dental clinic with associated laboratory services; viii) pharmacy; ix) retail commercial establishment; x) service shop,light;and f xi) service shop,personal d) Regulations for Non-Residential Uses i) Front Yard (minimum) 1.0 metres ii) Exterior Side Yard (minimum) 2.0 metres iii) Building Height (maximum 3 storeys iv) Retail and Personal Service Floor Space (maximum) 929 mz V) Office Floor Space (maximum) 2,787 m= vi) Parking Space Size 5.2 metres in length by 2.75 metres in width provided that such space is perpendicular to vii) Parking Spaces (minimum) a landscaping strip 168 viii) Loading Spaces 2 628 ! 2 ix) Parking Space Setback to a Residential Zone 0 metres" 2. Section 15.4"SPECIAL EXCEPTIONS-URBAN RESIDENTIAL TYPE FOUR(R4) ZONE"is hereby amended by introducing a new Subsection 15.4.22 as follows: 15.4.22 URBAN RESIDENTIAL EXCEPTION(R4-22)ZONE i Notwithstanding Sections 2,3.15, 15.1 and 15.2,those lands zoned(R4-22)as shown on the schedules to this By-law shall be subject to the following regulations: a) Definitions i) Landscaping Strip Shall mean an area of land used for any one or more of the planting of trees,shrubs,flowers,grass,or other horticultural elements,such as decorative stonework,fencing,or screening. ii) Dwelling Shall mean one(1)or more habitable rooms,designed or intended for use by one or more persons,in which sanitary facilities are provided for the exclusive or shared use of the persons,in which a heating system is provided,and which has a private entrance from a common hallway or stairway inside the building. For the purposes of this definition,dwelling shall also mean dwelling unit. b) Permitted Residential Uses i) a senior citizens apartment building c) Regulations for Residential Uses i) Density (maximum) 180 units/ha ii) Dwelling Units (maximum) 126 units iii) Front Yard (minimum) 21.0 metres iv) Interior Side Yard (minimum) 18.0 metres,except where a single storey portion of a building is adjacent to a residential zone then the It setback shall be 11.0 metres; or,4.0 metres adjacent to a commercial zone; v) Rear Yard (minimum) 16.5 metres,except where a single storey portion of a building is adjacent to a residential zone,then the setback shall be 2.0 metres. f vi) Dwelling Unit Area (minimum) a) Bachelor Dwelling Unit 30 m' b) One Bedroom Dwelling Unit 45 mZ C) Two Bedroom Dwelling Unit 65 mz vii) Building Height (maximum) 4 storeys viii) Landscaped Open Space(minimum) 30% ix) Parking Space Size 5.2 metres in length by 2.75 metres in width provided that such space is perpendicular to a landscaping stripe x) Parking Spaces (minimum) 32" 3. Schedule"4"to By-law 84-63,as amended,is hereby further amended by changing the zone designation from: "General Commercial Exception(C1-11)Zone" to"Urban Residential Exception(R4-22) Zone"as-shown on the attached Schedule"A"hereto. 629 4. Schedule"A"attached hereto shall form part of this By-law. 5. This By-law shall come into effect on the date of the passing hereof,subject to the provisions of Section 34 of the Planning Act,R.S.O. 1990. I i i BY-LAW read a first time this day of 2001 BY-LAW read a second time this day of 2001 BY-LAW read a third time and finally passed this day of 2001 I John Mutton,Mayor Patti L.Barrie,Municipal Clerk f° I � i i - - I 630 i This is Schedule "A" to Sy-laver 2001 - passed this day of . 2001 A.D. i LOT 34 120.71 48.58 Q o 0 to n W NIORS` RINSIb A N 0 NG Z U O Q O W ! N N V) > HEAL�Fi� I E TR U t N Z d " or U 31.19 C 40.38 DURHAM HIG 60.70 29.17 Hw A Y 2 j ® ZONING CHANGE FROM "C1 -11 " TO " R4-22" ® ZONING TO REMAIN " C1 -11 " I i John Mutton, Mayor Patti L. Barrie, Municipal Clerk LOT 35 LOT 34 ® SUBJECT SITE Z / ; I i °� NASH ROAD r. a— HIGHWAY' mi Z 2 w o vo W Z Y Iw' i�t - J �' Z / I rc' COURTICE / i DN:gpaapri THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Tuesday, May 22, 2001 Res. # j Report #: WD-24-01 FILE #: By-law # Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2001. Recommendations: It is respectfully p y recom mended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-24-01 be received for information. 1. BACKGROUND: 1.1 With respect to the Building Permit Activity for the month of April 2001, Staff wish to highlight the following statistics for the information of Committee and Council. E i MTH OF APR YEAR TO DATE 2001 YEAR TO DATE 2000 2001 Permits Issued 59 227 317 VALUE OF CONSTRUCTION Residential $ 4,367,072 $ 16,115,557 $ 24,274,185 Commercial $ 998,984 $ 1,172,784 $ 1,360,600 Industrial $ 0 $ 394,050 $ 1,000 Others $ 194,000 $ 7631300 $ 6,407,900 TOTAL $ 5,560,056 $ 18,445,691 $ 321043,685 REPORT NO.: WD-24-01 PAGE 2 1.2 With respect to non-residential building permit activities, the details are provided as follows: i APPLICANT CONSTR TYPE LOCATION $ VALUE i I Ives & Pearl Funeral Funeral Chapel 1587 King Street 900,000 Syvan Developments Wine Making 77 King Street East 39,, 984 Kaitlin Group Ltd Docks & Deck 10 Lakebreeze Drive 50,000 Midwalsh Develop Ice Cream Store 1403 Highway #2 (U4) 9,000 Fosterbrooke Long Term Magnetic Locks 330 King Street 2000 KPR District Sch Bd Fire Safety 8145 Old Scugog Rd 36,000 Ontario Power Gener Plmb Backflow Holt Road (Info Centre) 301000 Catulli, Salvatore Barn 4550 Middle Road 120,000 Munic of Clarington Washrm/ Ramp 181 Liberty Street S 6,000 TOTAL 1,192,984 �- Respectfully submitted, Reviewed by, Stephen A. Vokes, P.Eng Franklin Wu, Director of Public Works Chief Administrative Officer. SAV*bb May 1, 2001 I 633 r-7 _ -- Monthly Building Activity Report. Municipality of Clarington Printed on May 1, 2001 at 14:34 For the month ending 01.04.30 N Permits Issued Housing Starts Value of Construction 11 u n I II Group I Apr 2001 1 2001 Y.T.D1 2000 Y.T.D1 Apr 2001 1 2001 Y.T.D1 2000 Y.T.D1 Apr 2001 1 2001 Y.T.D. 2000 Y.T.D. SFD Single Family Dwelling 11 I I I I I I 1 1 � 1� 11 SFD 1 14 1 68 1 120 1 34 1 112 1 115 1 2,452,172.00 1 9,808,583.20 1 13,111,930.00 SDD Semi-Detach(Link) Dwelling If I I I I I I 1 I I 11 SMD Single Mobile Dwelling Q SDD 1 12 1 40 1 122 1 3 1 58 1 105 1 1,374,472.00 1 4,569,050.00 1 10,294,600.00 U TWH Townhouse II II I I 1 1 1 I I I I II sMD 1 1 1 lo,000.o0 1 U MUL Multi If I I I I I I I I I 11 DFD Dual Family Dwelling 11 THH 1 1 8 1 I I I 1 I 601,510.00 11 OTH Other II MUL I I I I I I I I I II II I I I I I I I I I II COM Commercial p DFD I I I I I I ► I I I 1 10,000.00 0 II IND Industrial I I I I I I I I I ll 0TH 1 22 1 72 1 41 1 1 1 1 540,428.00 1 1,126,414.00 1 857,655.00 1 II INS Institutional AGR Agricultural �l SUB-TOTAL 1 48 1 189 1 284 1 38 1 171 1 221 1 4,367,072.00 1 16,115,557.20 1 24,274,185.00 U g I GOV Government If I I I I I I I I 1 0 HYD Hydro 11 COM 1 4 1 11 1 17 1 1 1 2 1 3 1 998,984.00 1 1,172,784.00 1 1,360,600.00 I I I I I I 1 PLM Plumbing If I I II IND 1 1 3 1 1 1 1 1 1 1 1 I 394,050.00 1 1,000.00 d REN Renewal If I I I I I I I I I II DEM Demolition INS II 1 2 1 6 1 3 1 1 1 1 1 38,000.00 1 54,000.00 1 5,955,000.00 p If I I I I 1 I I I I n II AGR 1 1 1 5 1 1 1 1 2 1 1 120,000.00 ( 437,800.00 1 5,500.00 11 II 1 1 1 1 1 1 1 I 1 1 II Gov 2 2 1 1 6,000.00 177,500.00 T If I I I I I I I I 79,400.00 I II /J II HYD 1 1 I 5 I 5 I I I 1 30,000.00 1 94,000.00 1 368,000.00 II If I I I I I I I I I 11 PLM 1 1 I I I I I I I II If I I I I I I I I I II II REN 1 I I I I I I I I II If I I I I I I I I I d II DEM. 1 2 1 6 1 4 1 I I I I I II I 11 SUB-TOTAL 1 11 1 38 1 33 1 2 1 6 1 5 1 1,192,984.00 1 2,330,134.00 1 7,769,500.00 u I ( II TOTAL 1 59 1 227 1 317 1 40 1 177 1 226 1 5,560,056.00 18,445,691.20 I 1 1 32,043,685.00 II ll BP FEES 1 46,657 1 154,881 1 337,751 1 1 1 1 I ( 11 11 PP FEES I I I I 1 I I I I II R 11 Summary of Residential Units by Geographical Areas II 11 based on Building Permits Issued. Printed on 01.05.01 at 14:34 II 11 Current Year Figures to the End of 01.04.30 1 II URBAN AREAS RURAL AREAS HAMLETS II II YEAR I BOWM I COUR I NEWC 1 WILM ( ORON 1 DARL I CLAR I BURK 1 ENFI 1 ENNI I RAMP 1 HAYD I KEND I KIRB I LESK 1 MAPL 1 MITC I NEWT 1 SOLI 1 TYRO I TOTALII ( 1120001 188 I 231 1 110 1 19 1 ( 102 1 17 1 1 11 1 1 7 i 1 I I 1 ( 1 I 1 3 ( I 1 679 11 1120011 42 I 34 1 10 1 5 1 I 20 1 2 1 I I 3 1 1 1 I I I I I I I I I 1 117 II 76 1 239 1 2 I 5 ( 1 3 1 19 I IS 1 I 1 1 1 2 1 1 1 1 1 1 3 1 1 3 I 1 I 1 1 1 299 II II 77 I 118 1 2 1 11 I I 7 I I 29 26 2 2 2 2 1 1 1 203 II 11 78 I 13 I 2 1 2 I I 45 ( 19 1 25 i 1 1 1 1 1 I 1 I I I 1 1 1 1 I 5 1 2 1 2 1 1 119 II 79 I 1 1 2 1 7 1 I I 25 1 22 i I I I I i 1 1 I 3 1 I 1 1 I 1 1 I 63 II 80 1 3 I 2 1 47 1 1 1 ( 19 1 12 I 1 I I I ( 1 I 1 1 1 1 3 1 1 I 88 it p al 1 1 1 I 3 1 1 2 1 28 1 25 1 1 1 I I I 1 1 I I 1 1 I 2 1 I 7 1 2 1 73 II II 82 1 60 I 1 1 5 1 I 1 1 24 1 14 2 1 s l 114 1 II II 83 1 10 1 2 1 7 1 I I 32 1 18 i 2 1 1 2 1 3 3 84 I 1 I 1 I I I I 3 1 1 1 1 1 I II 11 84 1 9 1 36 i 4 1 107 1 6 1 43 1 15 1 3 1 i 1 1 2 1 1 1 1 I I I I 1 1 1 I 4 1 7 1 239 11 • 85 I 1 1 4 46 61 1 276 1 z6 118 I I 22 1 9 1 1 1 1 3 1 3 1 1 1 I 2 1 1 I 1 1 4 1 576 II 11 86 1 125 1 579 1 105 173 I 1 18 1 . I I 2 1 ez 33 1 1 9 1 7 1 4 1 I I I 2 1 3 1 I 5 1 4 11151 II 11 87 1 365 1 670 1 26 1 137 1 1 12 1 1 14 T I 1 3 1 ul 4s I s l a l 1 1 1 1 1 1 1 I I 5 1 2 11402 II 88 1 347 1 633 1 317 1 64 1 2 1 123 1 44 1 21 1 1 15 1 4 1 1 1 I I ( 1 1 1 11 1 11582 11 f 11 89 1 181 1 697 1 262 1 42 1 1 1 77 1 49 1 11 1 2 1 21 I 8 1 1 I 1 1 1 1 1 1 1 1359 I 1 2 4 I 11 11 90 1 199 1 305 1 28 1 6 1 1 25 1 20 1 s l I 4 1 I I I I I I I I 2 1 I 594 II I 91 1 433 1 255 1 46 i 2 1 1 1 15 1 11 1 1 1 1 2 ( 1 I 1 1 I 1 1 1 ( 1 1 2 I ( 771 11 11 92 1 532 i 204 1 22 I 1 1 1 1 1 1 1 1 0 3 14 6 1 I 1 1 1 1 1 1 I I I I I 1 1 1 1 1 797 II 11 93 1 301 1 232 1 6 1 10 1 3 1 9 1 6 ( 1 1 I I 3 I 1 I I I I I I I I 1 1 1 572 II 11 94 1 406 i 388 1 4 1 10 1 2 1 I1 1 8 1 2 1 1 1 1 1 1 I ( I 1 1 1 I 1 1 1 834 I it II 95 1 229 1 170 1 1 16 i 1 1 21 1 7 1 I 1 1 1 I I I I I I I I 2 1 I 1 447 II II 96 1 217 1 3 1 1 3 1 16 1 1 17 1 10 1 1 i 3 1 2 1 I I I I I I 2 1 I 1 601 11 II 97 1 423 1 295 I 5 1 21 1 1 20 1 20 1 2 1 3 1 7 1 2 1 2 1 1 1 1 1 1 1 1 1 I 1 801 11 II 98 1 313 1 259 1 a l 33 1 1 14 1 12 1 1 1 1 3 1 1 1 1 1 I I I I I I I 1 636 li i-T-T II I� 99 ( 184 1 296 I 78 1 21 1 1 1 1 1 6 1 2 1 1 1 1 I I 31 17 I 1 1 1 I 1 1 1 I 1 640 11 -T-- MITI --7 HISTORICAL COMPARISON OF BUILDING PERMITS I� based on Building Permits Issued. Printed on 01.05.01 at 14:34 I� Current Year Figures to the End of 01.04.30 i YEAR RESIDENTIAL COMMERCIAL INDUSTRIAL AGRICULTURAL INSTITUTIONAL GOVERNMENT ONT HYDRO TOTAL �I 76,206,503-34 5,031,825.00 ( 7,206,286.00 244,736.00 7,349,286.00 1,028,587.00 693,737.00 97,760,960.34 2001 16,115,557.20 1,172,784.00 394,050.00 437,800.00 54,000.00 177,500.00 94,000.00 18,445,691.20 Q 79 ( 4,672,000.00 5,981,000.00 4,100,000.00 412,000.00 87,000.00 ( 15,252,000.00 80 I 4,618,000.00 832,000.00 2,505,000.00 101,000.00 4,291,000.00 2,814,000.00 15,161,000.00 81 5,341,000.00 467,000.00 866,000.00 156,000.00 246,000.00 86,478,000.00 93,554,000.00 u 82 6,260,000.00 718,000.00 256,000.00 127,000.00 ( 1,506,000.00 7,466,000.00 16,333,000.00 " 83 6,561,000.00 1,274,000.00 246,000.00 114,000.00 2,278,000.00 7,281,000.00 ' 17,754,000.00 �) 84 13,450,000.00 1,262,000.00 1,885,000.00 ' 120,000.00 445,000.00 7,300,000.00 24,462,000.00 85 29,859,000.00 1,299,000.00 786,000.00 100,000.00 1,719,000.00 1,330,000.00 630,000.00 35,723,000.00 86 65,010,000.00 2,247,000.00 3,071,000.00 184,000.00 839,000.00 1,770,000.00 73,121,000.00 87 ( 90,705,000.00 ( 4,619,000.00 4,165,000.00 231,000.00 2,063,000.00 7,995,000.00 3,095,000.00 ( 112,873,000.00 88 137,773,000.00 2,901,000.00 5,627,000.00 ( 160,000.00 14,207,000.00 1,439,000.00 162,107,000.00 (� 89 148,434,000.00 3,149,000.00 34,157,000.00 50,000.00 8,224,000.00 6,868,000.00 24,139,000.00 ( 225,021,000.00 �) 90 57,581,350.00 1,526,000.00 2,948,000.00 ' 4,145,000.00 3,678,000.00 430,700.00 70,309,050.00 91 65,698,000.00 3,859,300.00 1,324,000.00 438,000.00 551,000.00 ( 17,000.00 �- 1,521,500.00 73,408,800.00 (I 92 ( 67,186,310.00 1,321,500.00 186,000.00 412,000.00 1,389,000.00 5,585,000.00 21,413,500.00 97,493,310.00 93 52,220,000.00 ( 5,109,000.00 7,000.00 733,500.00 5,183,000.00 428,000.00 705,500.00 64,386,000.00 94 72,461,955.00 1,216,700.00 1,836,000.00 276,100.00 1,258,500.00 1,975,000.00 1,816,750.00 80,841,005.00 �I 95 ( 41,455,602.25 3,478,800.00 ( 551,000.00 584,900.00 ' 10,469,000.00 359,000.00 ' 136,500.00 57,034,802.25 96 ( 56,047,370.00 ( 4,164,405.00 610,000.00 596,500.00 211,500.00 5,083,000.00 951,705.25 67,664,480.25 97 72,334,758.00 16,573,385.87 12,615,000.00 698,000.00 17,129,700.00 4,372,388.00 1,677,600.00 ( 125,400,831.87 ji 98 60,673,258.00 11,067,876.76 3,146,000.00 438,100.00 8,266,515.00 1,477,761.00 281,000.00 85,350,510.76 �) 99 69,554,326.00 ( 2,274,800.00 ( 1,499,150.00 ( 600,100.00 8,699,410.00 ( 238,000.00 15,000,000.00 97,865,786.00 �� i I i I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON i REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: MAY 22,2001 Res. # Report No.: WD-25-01 By-Law# r Subject: EXECUTION OF AGREEMENT WITH THE REGION OF DURHAM r HEALTH DEPARTMENT TO DELEGATE RESPONSIBILITY FOR ADMINISTRATION AND ENFORCEMENT IN RESPECT TO SEWAGE SYSTEMS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-25-01 be received; 2. THAT the Mayor and Clerk be authorized to execute, on behalf of the Corporation o rp f the Municipality of Clarington, the agreement with the Regional Municipality of Durham attached to Report WD-25-01, for the administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage systems; and 3. THAT Council approve the by-law attached to Report WD-25-01 to confirm its decision to enter into an agreement with the Regional Municipality of Durham. REPORT 1.0 ATTACHMENTS No. 1: Sewage System Management Agreement I No. 2: Proposed by-law I I A 7 REPORT NO.: WD-25-01 PAGE 2 2.0 BACKGROUND 2.1 On April 14, 1998, the Municipality of Clarington entered into an agreement with the Region of Durham Health Department for the purpose of delegating to the Region the responsibility for the administration and enforcement of small capacity sewage systems (up to 10,000 litres per day) in the Municipality of Clarington. This agreement was for a period of 3 years and had expired on March 31,2001. i 2.2 Staff would like to delegate the responsibility of administrating and enforcement in respect to small sewage systems to the Region of Durham for an additional 3 years. 3.0 REVIEW AND COMMENT 3.1 The Regional Municipality of Durham Health Department has been responsible for the - enforcement of all sewage systems and issuing of permits in the Municipality of Clarington for the past 3 years. The Health Inspector operates 2 days a week, for 1 hour each day, out of the Municipal Administration Building, answering inquiries and accepting and issuing septic permits. 3.2 Staff has had ongoing discussions with the Region of Durham and we are of the opinion that the Region of Durham should continue with the administration and enforcement of sewage L systems through the Health Department. 4.0 CONCLUSION f 4.1 The Region's Health Department have drafted an agreement for them to continue the I enforcement of small sewer systems. The agreement covers a period of 3 years commencing April 1, 2001 and ending March 31, 2004. It should be noted that any party may terminate the agreement for any reason upon 180 days prior written notice to the other party. The agreement also allows the Region to prescribe fees for sewage system applications and other services that reflect the actual costs of administering the program. Staff has reviewed the agreement and is satisfied it represents the interests of the Municipality of Clarington. i i 638 i REPORT NO.: WD-25-01 PAGE 3 4.2 The attached by-law is necessary to confirm Council's decision to extend the transfer of authority for small capacity sewage systems to the Regional Municipality of Durham for an additional 3 year period. Respectfully submitted, Reviewed by, Stephen A. Vokes,P. Eng., Franklin Wu, Director of Public Works .Chief Administrative Officer RP*SAV*ce 14/05/01 Pc: Regional Municipality of Durham 605 Rossland Road East,Box 623 Whitby, ON UN 6A3 IF i i i i i A Q i SEWAGE SYSTEM MANAGEMENT AGREEMENT THIS AGREEMENT dated as of the day of 2001 BETWEEN : THE REGIONAL MUNICIPALITY OF DURHAM -and- THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON (the"Municipality") WHEREAS the Region and the Municipality entered into an agreement, dated as of the 28 t', day of April ,1998(expiring March 31, 2001), for the purpose of delegating to the Region the enforcement of certain responsibilities under the Building Code Act, 1992, S.O. 1992,c.23, as amended(the"Act')and Building Code made thereunder relating to Sewage Systems, pursuant to subsection 32.1(1)of the Act; AND WHEREAS the parties are desirous of executing a renewal agreement for a further three (3)year term; NOW THEREFORE,in consideration of the mutual covenants herein contained,the receipt and sufficiency of which is acknowledged,the parties hereto agree as follows: ARTICLE ONE APPLICATION Section 1.01 - Application This Agreement shall be applicable to all lands where no municipal sewers are available in the Municipality(the"Lands"). Section 1.02- Duties The Health Department shall faithfully carry out its duties hereunder in accordance with the Act and the Building Code in force from time to time, this Agreement and any other legislation contemplated hereunder. ARTICLE TWO . DEFINITIONS Section 2.01 -Definitions In this Agreement, (i) "Sewage System"means any works for the collection,transmission,treatment and disposal of sewage or any part of such works to which the Act applies with a design capacity of 10,000 litres per day or less; I (ii) "Inspector"means an inspector appointed under subsection 32.1(3)of the Act; (iii) "Building Code"means Regulation 403/97 made under the Act. ARTICLE THREE SERVICES OF THE HEALTH DEPARTMENT Section 3.01 —Services The Health Department shall provide the following services in relation to the Lands: I (i) Carry out an inspection of any land which is planned to be divided by severance, where no municipal sewage services are proposed, to ensure that each lot will be suitable for the installation of a Sewage System; 640 ATTACHMENT NO.: 1 REPORT NO.: WD-25-01 i -2- (ii) Inspect properties prior to the issuance of a permit under the Act or Building Code for the construction,installation, establishment, enlargement, extension or alteration of a Sewage System; (iii) Issue permits under the Act and Building Code relating to Sewage Systems; (iv) Following the issuance of a permit under the Act or Building Code,inspect and reinspect,when necessary,Sewage System installations to ascertain compliance with the permit and other requirements under the Act or Building Code; (v) Carry out land inspections to determine the acceptability of applications for minor variances or lot line adjustments as they relate to existing and proposed Sewage Systems and review official plans and zoning by-laws and amendments to ensure compliance with provisions of the Act and Building Code relating to Sewage Systems; p (vi) Receive and process applications and requests related to activities listed in paragraphs(i)through(v)of this section; (vii) Provide reports and comments on minor variances and severance's-directly to the appropriate planning authority; (viii) Review planning documents including but not limited to subdivision proposals, draft official plans and proposed amendments to ensure compliance with provisions of the Act and Building Code relating to Sewage Systems; (ix) Attend meetings of Municipal Council and their committees to discuss matters relating to any provisions of the Act or Building Code relating to Sewage Systems; (x) Maintain adequate records of all documents and other materials used in performing the duties required under this Agreement; (xi) Upon reasonable notice by the Municipality, provide reasonable access to the Municipality of all records kept under subsection 3.01(x); (xii) Consult with various groups regarding compliance with provisions of the Act and the Building Code relating to Sewage Systems; (xiii) Respond to inquiries made by any person under the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990,c. M56, as amended,or f through any other legal channel; (xiv) Investigate complaints and malfunctioning Sewage Systems, undertake compliance counselling and preparation of reports for abatement action as it relates to existing and proposed Sewage Systems; (xv) Issue orders under the Act relating to Sewage Systems; (xvi) Prepare documentation necessary for prosecution activities relating to Sewage Systems under the Act and the Building Code. Administer proceedings relating to Sewage Systems pursuant to the Provincial Offences Act, R.S.O. 1990,c. P.33. (xvii) Provide all forms necessary for the administration of this Agreement; (xviii) Provide any other matters related to the administration or enforcement of the Act or Building Code relating to Sewage Systems. (xix) Attendance at hearings of the Ontario Municipal Board, and other tribunals, as required. I i I c f. A - 3 - ARTICLE FOUR FEES Section 4.01 -Collection of Fees The Regional Council agrees to pass an amending by-law requiring the payment of fees on applications for and issuance of permits and other services as set out in Schedule"A". The fees will be collected by the Health Department at the time of the application. In the alternative, the Municipality shall collect the fees on behalf of the Region and remit the fees collected to the Region on the last business day of every month. Section 4.02-Collection of Fee Schedule The Regional Council shall have the sole discretion, acting reasonably,to further amend the fees as set out in Schedule A from time to time. ( Section 4.03—Surplus Proceeds L If the revenues collected exceed the expenditures for the services provided under this Agreement,the surplus shall be applied to a reserve fund and utilized by the Health.Department to offset any deficits incurred. ARTICLE FIVE INSPECTORS Section 5.01 —Qualifications of Inspectors The Municipality agrees that only Health Department personnel meeting the following qualifications shall be employed as an Inspector for the purposes of this Agreement: (a) a person to be employed as a full time certified Public Health Inspector;and Li (b) a person who has graduated in Ontario from Ryerson Polytechnical University in Public Health Inspection or Environmental Health Program or from a university in a course in Engineering or Environmental Sciences;and (c) a person qualified as a sewage systems inspector prescribed by the Ontario Building Code. Section 5.02-Appointment of Inspectors The Regional Council shall be responsible for the appointment of all Inspectors for the { purposes of this Agreement pursuant to subsection 32.1(3)of the Act. The Regional Clerk shall issue a certificate of appointment bearing the signature,or reasonable facsimile,of each inspector appointed by the Regional Council. ARTICLE SIX INDEMNIFICATION AND INSURANCE Section 6.01 -Indemnification i The Region shall indemnify and save harmless the Municipality from and against all claims,demands, losses, costs, damages, actions, suits or proceedings by whomsoever made, brought or prosecuted in any manner based upon, arising out of, related to, occasioned by or attributable to the activities of the Health Department in executing the work under this Agreement, provided such claims are caused by errors, negligent acts or omissions of the Health Department employees appointed pursuant to this Agreement(including authorized agents and contractors for whom the Region is in law responsible),and expressly excluding any claims,demands, losses,costs,damages, actions, suits or proceedings attributable, in whole or in part,to the errors, negligent acts or omissions of the Municipality(including authorized agents and contractors for whom the Municipality is in law responsible). 642 i -4- Section 6.02-Insurance I For the term of this Agreement,the Region will,at its expense, maintain liability insurance contracts of the nature, in the amounts and containing the terms and conditions, if any, set out in Schedule B. ARTICLE SEVEN i TERM AND TERMINATION Section 7.01 -Term This Agreement shall continue in force for a period of three years commencing 2001 and ending 2004. Section 7.02-Termination ' The Municipality may terminate this Agreement on1.6&days written notice if the Health Department does not: (a) adhere to the provisions of the Act and Regulations;or (b) exercise any discretionary powers of an approval authority, acting reasonably, in the public interest; and the Health Department has not taken steps satisfactory to the Municipality within the 180- day period to remedy the matter complained of in the written notice. Section 7.03—General Termination Either party may terminate this Agreement with not less than 180 days notice. ARTICLE EIGHT f MISCELLANEOUS Section 8.01 -Preamble The preamble hereto shall be deemed to form an integral part hereof. Section 8.02-Gender Whenever the singular form is used in this Agreement and when required by the context, the same shall include the plural,the plural shall include the singular and the masculine gender shall include the feminine and neuter genders. Section 8.03-Amendments This Agreement shall not be changed, modified, terminated or discharged in whole or in part except by instrument in writing signed by the parties hereto,or their respective successors or permitted assigns, or otherwise as provided herein. Section 8.04-Assignment This Agreement shall not be assignable by either party hereto without the consent of the other party being first obtained. i I AAA i _ _ 5 I Section 8.05-Notices i Any notice, report or other communication required or permitted to be given hereunder shall be in writing unless some other method of giving such notice, report or other communication is expressly accepted by the party to whom it is given and shall be given by being delivered or mailed to the following addresses of the parties respectively: (a) To the Health Department: � The Regional Municipality of Durham Health Department 1615 Dundas Street East, Suite 210 Whitby,Ontario UN 21-1 Attention: Medical Officer of Health (b) To the Municipality: Municipality of Clarington Municipal Office 40 temperance Street Bowmanville,Ontario L1C 3A6 Attention: P. L. Barrie,Clerk k ' I 644 i -6 Any notice, report or other written communication, if delivered,shall be deemed to have been given or made on the date on which it was delivered to any employee of such party,or if mailed, postage prepaid, shall be deemed to have been given or made on the third business day following the date on which it was mailed (unless at the time of mailing or within forty-eight hours thereof there shall be a strike,interruption or lock-out in the Canadian postal service, in which case service shall be by way of delivery only). Either party may at any time give notice in writing to the other party of the change of its address for the purpose of this section 8.05. Section 8.06-Headings The section headings hereof have been inserted for the convenience of reference only and shall not be construed to affect the meaning,construction or effect of this Agreement. Section 8.07—.Binding Effect and Enurement r. This Agreement shall be binding upon and enure to the benefit of the parties hereto,their respective heirs,executors, administrators and successors(including successors brought about by municipal reorganization or restructuring), and to the extent permitted hereunder,their permitted assigns. Section 8.08- Waiver No party will be deemed to have waived the exercise of any right that it holds under this Agreement unless such waiver is made in writing. No waiver made with respect to any instance involving the exercise of any other instance will be deemed to be a waiver with respect to any other instance involving the exercise of the right of with respect to any other such right, Section 8.09-Governing Law The provisions of this Agreement shall be construed and interpreted in accordance with the laws of the Province of Ontario as at the time in effect. IN WITNESS WHEREOF the parties have executed this Agreement, { THE REGIONAL MUNICIPALITY OF DURHAM II Per: Roger Anderson, Regional Chair Per: P.M.Madill, Regional Clerk f MUNICIPALITY Per: ❑, Mayor Per: ❑,Clerk H:\Groups\Legal\SlevekHeath\sewage system renewal agreement AGT•06.01 I i I - AAF, -7 - SCHEDULE"A" I USER FEES SCHEDULE: ACTIVITIES I 2001 USER FEES OBC Activities Single Family Dwellinq Building Permit for a Private Sewage a)Sfd:s232m ( 52 00 ft2) -$500.00 System b)Sfd:>232 m2(2,500 ft') -$700.00 (previously known as Certificate of Approval under EPA) Non-Residential/Institution a) s4,500 Uday -$500.00 b)>4,500-10,000 Uday -$1000.00 Large(Commercial/Industrial) a)>4,500- 10,000 Uday -$1,600.00 Regions'Activities Communal Systems -Undetermined Mortgage/Property Assessments -$200.00 Lot Consents -$300.00 (per application-2 lots) Draft Plans of Subdivision -$200.00 (per lot creation) Rezonings(OPAs, Rezonings Minor -$150.00 Variances) (per application) Building Additions -$ 150.00(Site Insp.) -$ 25.00(Office) Cemetery Assessments I -$ 10.00 (per plot) Lawyers' Letters $ 125.00(per application) Bldg. Permit for sewage system -$25.00(per application) C Extensions(1 year) Hydro-geological Peer Review -undetermined Assessments (per application) At at OMB or other Tribunals I -undetermined I i 646 - 8 - II SCHEDULE"B" The Region shall maintain in full force and effect during the term of this I Agreement a policy of comprehensive general liability insurance providing coverage for a limit of not less than two million($2,000,000.00)dollars for each occurrence of a claim of liability against the Region,its officers or employees under this Agreement. i 4 7 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2001- Being a By-law to authorize an agreement between the Corporation of the Municipality of Clarington and the Regional Municipality of Durham to continue delegating the responsibility for administration and enforcement of the Building Code Act and the Ontario Building Code in respect of sewage systems. i NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT the Mayor and Clerk are hereby authorized, on behalf of the Corporation of the Municipality of Clarington, and seal with the Corporation Seal, an agreement between the Regional Municipality of Durham and the Corporation of the Municipality of Clarington. 2. THAT this agreement attached hereto as"Schedule A"form part of this By-law. BY-LAW read a first and second time this 29s day of May 2001. BY-LAW read a third time and finally passed this 290 day of May 2001. John Mutton,Mayor Patti L.Barrie,Municipal Clerk E f I I i i ATTACHMENT NO.: 2 648 REPORT NO.: WD-25-0 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: MAY 22,2001 Res. # I Report No.: WD-20-01 Our File: F.30.10 By-Law# Subject: CLARINGTON OLDER ADULT ASSOCIATION CLARINGTON BEECH CENTRE-PARKING CONCERNS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee - recommend to Council the following: 1. THAT Report WD-20-01 be received; 2. THAT Council approve, in principle,the expansion of parking facilities at 26 Beech Avenue �- in the area south of the tennis courts; 3. THAT this project be recommended in the Year 2002 Capital Budget; 4. THAT the existing parking lot be repaved at the time of expansion; 5. THAT Council approve the Beech Avenue and Lowe Street storm sewers as a provisional item; and 6. THAT the Clarington Older Adult Association, Old Bowmanville Neighbourhood Association and Bowmanville Tennis Club be advised of Council's decision. REPORT 1.0 ATTACHMENTS No. 1: Correspondence from Clarington Fire Department dated May 15, 2000 No. 2: Key Map-Sketch 1 -Existing Parking Layout No. 3: Key Map-Sketch 2-Additional Parking Layout(Driveway) No. 4: Key Map-Sketch 3 -Parking Lot Expansion(Playground) 7n REPORT NO.: WD-20-01 PAGE 2 No. 5: Key Map—Sketch 4—Parking Lot Expansion(South-West) No. 6: Key Map—Sketch 5 —Parking Lot Expansion(Tennis Courts) No. 7: Chart—Summary of Parking Spaces i No. 8: Correspondence from Clarington Older Adult Association, dated April 9,2001 No. 9: Correspondence from Clarington Older Adult Association, dated November 14, 2000 No. 10: Correspondence from Old Bowmanville Neighbourhood Association, dated April 21,2001 2.0 BACKGROUND 2.1 . Early last year, the Clarington Older Adult Association (COAA) appeared before Council expressing concerns about the number of parking tickets given to patrons who were parked on Beech Avenue and were using the Clarington Beech Centre. i 2.2 Since the opening of the Centre, and prior to the Municipality purchasing the building, cars were allowed to park on either side of Beech Avenue while attending events at the building. 2.3 The existing parking lot offers 52 parking spaces (Attachment No. 2). With Community Care, the Clarington Older Adult Association and the Lions day care staff, approximately 15 parking spaces are utilized daily. The daily programs of the COAA and Community Care are putting an additional demand of 40 to 50 parking spaces. Tuesdays and Thursdays are the busiest days for seniors' activities and membership over the past two years has doubled. According to the COAA, some seniors are not participating due to the parking difficulties on the site. As can be seen, when a special function is scheduled during the day, in conjunction with the regular daily y programs, the existing parking facilities are inadequate. 2.4 As a result of the need for parking, and until a solution can be found, it was agreed that parking would be allowed on the east side of Beech Avenue only. This allows approximately 15 parking spaces. 2.5 Staff met with By-Law, Traffic, the COAA and the Fire Department to determine if a solution could be found. It was reported that, upon investigation, the Clarington Fire Department raised concerns about the utilization of the pumper if vehicles were parked on { 7n ? REPORT NO.: WD-20-01 PAGE 3 either side of Beech Avenue (Attachment No. 1). As a result, Staff initially only investigated on-site alternatives to accommodate the parking demands of the building. 2.6 Staff met with representatives from the Old Bowmanville Neighbourhood Association, Bowmanville Tennis Club, Clarington Older Adult Association and the two Councillors representing this area on Friday, May 11, 2001. Many questions were raised and further discussion is required in terms of the number of proposed parking spaces, on-street parking and alternative surface treatments. All parties agreed to meet further to discuss the requirements and location of additional parking. 3.0 REVIEW AND COMMENT 3.1 The goal to resolving the parking problems at the Clarington Beech Centre is to create an additional 40 parking spots to meet existing programming needs. There is no suitable location to accommodate the parking on any nearby streets or parking facilities. The south radius of the driveway along the west side can be utilized to add approximately 7 parking spots with little difficulty (see Attachment Nos. 2, 3 and 5). If parking was allowed to continue on one side of Beech Avenue, an additional 15-17 spots would be available, however, the concerns of the Fire Department have to be addressed. Further discussions will be held with the Fire Department to review their special equipment needs. I 3.2 Staff would also recommend reconfiguration of the existing parking lot, to allow for a more accessible route to the building-in case of emergency. Staff, in consultation with the Fire Department,would remove four(4)parking spaces near the tennis court'to access the rear of the Centre. 3.3 Staff became aware in mid April of several vehicular incidents in the parking lot at the Centre. The parking space between the south row and the first row to the north is very limited. It is recommended that we reassign the five parking spaces along the south of the lot and eliminate three spots to accommodate a bigger aisle size. Staff would also recommend one-way entry and one-way exit to accommodate the traffic concerns at this location. 7n � REPORT NO.: WD-20-01 PAGE 4 3.4 Options Under Consideration: 1) The widening of Beech Avenue is not possible to allow parking on both sides of the street. I 2) Expansion of parking areas on the existing property: I i) West of the existing tennis court — As shown in Attachment No. 4, parking for an additional 33 cars can be accommodated by eliminating the existing garage unit located immediately north of the tennis court. The garage is being used for some storage by the tennis club and the COAA. A connection to Elgin Street was considered but due to the shallow sewers, this would include a significant amount of sewer and road reconstruction. The play structure would be relocated to immediately west of Beech Avenue, with appropriate walkways, landscaping, benches etc. South of the existing tennis courts—As shown in Attachment No. 5, parking for an additional 39 cars can be accommodated in the existing open space area. This area is not used for any purpose and would not inconvenience the programming of the building. Special consideration to landscaping would certainly provide adequate buffer to the adjacent residents. This area would be secured by the COAA and used only when overflow conditions are required. This area has been known to be a gathering area for youth and may pose additional problems. 'i Expand parking into the existing tennis court — The COAA assumed the lease that was made between the Bowmanville Lions Club and the Bowmanville Tennis Club. The lease expires in 2008; however, notice can be given one year in advance. The courts have existed at the Beech Centre since the 1940's and the Tennis Club has financed the court resurfacing, fencing, lighting, equipment etc. There is no question that the Bowmanville i Tennis Club offers a high quality program to Clarington. By utilizing the tennis courts, an additional 47 parking spaces can be created (Attachment No. 6). 7n4 REPORT NO.: WD-20-01 PAGE 5 iv) The COAA may consider discontinuing various programming opportunities. This will impact on the financial ledger at the Beech Centre. If this option is approved, they will be definitely requesting increased support from Council to offset their daily operations. 3.5 Cl on Older Adult Association The Association has worked with staff in reviewing the various alternatives. At their Board meeting ing of Friday, April 6, 2001, the option to develop the property directly behind the building on the south side was selected as the best alternative(see Attachment No. 8). They are requesting that a roadway connection between the proposed parking and the existing front driveway be made to allow for improved circulation. Staff are not recommending this due to the two mature trees that may be damaged or destroyed from the construction of the roadway. 3.6 Bowmanville Tennis Club The Tennis Club has reviewed the alternatives and is in support of the recommendations to increase parking other than utilizing the tennis court areas. The Bowmanville Tennis Club is opposed to the alternative of utilizing the tennis courts for parking and if that is the preferred option, they would like to appear before Council to discuss why this should not be r considered. I 3.7 Old Bowmanville Neighbourhood Association Staff met with representatives of the Old Bowmanville Neighbourhood Association. They are opposed to any on-site hard top parking that would result in the minimization of green I space at the Beech Centre. They have suggested parking on the street and parking on the lawns at the Beech Centre. Liability is a concern, as presented in the letter from the Clarington Fire Department,with regard to continued on-street parking(see Attachment No. 1), and the second suggestion is not recommended due to ongoing grounds repairs that may be required and the possible confusion with informal parking. 3.8 Existing Parking Lot If Council approves the proposed parking lot expansion, staff are recommending that the existing parking lot be repaved since it is in poor condition. The expansion and 70 � REPORT NO.: WD-20-01 PAGE 6 reconstruction of the parking lot would be recommended in the 2002 Capital Budget. The estimated cost for this project is $225,000. Parking would be allowed at least on the east side of Beech Avenue until the expansion is completed. 4.0 CONCLUSION 4.1 In review of all the options identified in this report, the alternative that best accommodates the needs of the Clarington Older Adult Association to meet their programming requirements is to incorporate additional parking on the south side of the existing tennis courts. The COAA,with municipal staff,will coordinate meetings throughout the next three months with the Bowmanville Tennis Club and the Old Bowmanville Neighbourhood Association to review on-site parking opportunities and design tender preparation. The COAA will be appearing before Council in September to ask for approval and to establish a tender work schedule in order to minimize their programming inconvenience and the potential loss of revenue. 4.2 In Addendum to Report TR-22-01, Public Works set out its reasons for inclusion of the Beech Avenue and Lowe Street storm sewers. Recognizing that this report, WD-20-01, recommends approval in principle of the expansion of parking facilities at the Clarington Beech Centre, Public Works recommends that Council approve the Beech Avenue and Lowe Street storm sewers as a provisional item. The proposed storm sewer works on Beech Avenue provide a potential outlet for any drainage works that may be required at the Clarington Beech Centre. Should the works be constructed independently, or as part of a smaller contract for the Clarington Beech Centre, it is estimated that the costs could be increased by up to 25%($10,000 - $12,000). 4.3 Representatives of the Old Bowmanville Neighbourhood Association continue to question the need to disturb Beech Avenue twice with respect to trench construction. It is estimated that the construction for this single leg of storm sewer will last 1 to 2 days, certainly no longer than 1 week, including the minor pavement restoration, which is necessary. In addition, it is noted that tree roots will not be disturbed more than once for the shallow storm sewer installation, restricted to the west side of the Beech Avenue road surface. 7nA REPORT NO.: WD-20-01 PAGE 7 Respectfully submitted, Reviewed by, Sutphen A. Vokes,P. En . g, F Director of Public Works Chief Administrative Officer FH*SAV*ce 15/05/01 — F Pc: Clarington Older Adult Association Bowmanville Tennis Club C/o Don Welsh C/o Ken Maj id, President M4280 Mearns Avenue P.O. Box 11 Bowmanville, ON Bowmanville, ON UC 3K5 UC 3K9 Old Bowmanville Neighbourhood Association C/o Mr.Bill Humber 15 Beech Avenue Bowmanville, ON L1C 3A1 i I I I � I r 7n7 MUNICIPALITY OF _ Icar�ingt®n ONTARIO May 15th,2000 To: Fred Horvath Property Manager This letter is in follow-up to our discussion that we had at the Beech Centre on May 11 th regarding on Beech Ave. ng parking E r- After viewing the situation,I had some concerns with the overall width of the road and the parking of vehicles on either side. On Mav 15`s I took both our Pumper and Aerial from station I down to Beech Ave and positioned them to see exactly how much space would be required to adequately set up for fighting a fire on Beech Ave should the need arise. I took some pictures and attached them to this letter for your viewing. Picture# 1 shows you exactly how much clearance is available for our Pumper when we stop beside a vehicle parked on the East Side of the road.(Approximately 30 inches per side) Picture#2 shows you how much room is needed for us to set up our Aerial.The distance required to set up the outriggers,which allows us to set up the ladder is 17ft 4 '/4 inches. This picture clearly shows you that we need the whole road. Picture #3 shows you the Aerial truck setup with the view of a parked car in the background.As you can i clearly see, we could not setup our Aerial truck if that car was parked immediately beside us. Picture #4 shows you a rear view of picture#3. I trust that this information will aid you with your r .:;ing matter. i C Yours truly �� , Bill Hesson AMCT, CMM II Divisional Chief C/c Michael Creighton, Fire Chief Len Creamer, Senior Bylaw Enforcement Officer 708 CORPORATION OF THE MUNICIPALITY OF CLARINGTON e�'7`� 40 TEMPERANCE STREET • 80WMANVILLE • ONTARIO • LIC 3A6 • (905) 623.3379 • FAX 623'•116' 'CHNTN WEBSITE: www,municipality.clarington.on.ca "�"01-Vii REPORT N(1_ um-hn_n tt .•�".mow 'f�. � �•( '.� �.��,1 '/ .•�•. Ipt •i' .. PHOTO #1 _ .` is-•: ��,��./'.c a j�' :��f•. �• �, �..l+. "T i. t •�'is PHOTO • I-r I-r r-1-r-1-r r PEAYCHpfNU I 1 I 1 I I 1 1 1 I I I i I 1 I I I I lI I _- t•- •..>,�` 1 I I I I I I i i l l l l l � 1� 1. 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SK-1 FET OEGEO e, d F I _I �] - - I- I I i 1 y I j Ir i I I I I I I I'1 1 i i I • i 'I tit 11��'' •I ;;y I I 1 ffI i I I I I I )I I 1 I I g , ii I f•' I I�I 1;'1 I •f 1 j' I I – j I I 1 If I f II I I• �' �' I i ' 1 NOTES — --• el I � O I I I ► � I l i �f' I tEGEHQ ry 'I '�• i I i t I •1 ( • 1 11i T I,J O i I I I I I I TA I IMlN Ak"I' _u In U/G&l:f01t l0 tR R[SPON VAM S ItX.CI .A n • \ \ I I I.' I u/a t N REQUO uM— vNOW1�iwacs co»l leG—G.l BE ST aeouwen.—C N TY A r ro AN.roc wc. IM SME ICWRACVLOi iK�OC"itOn Of Ex.S�"CE.IYI n[n1a,1 AS INDICA90 ON IIVS ORAWNC ^ l�.yl I �r \ \• it 1 I �I No _ _OESCEdP atw _ — Holt 11� n�lilt�rt�', y W I •� �, 1 ,!III I — _—__—__ _-__ —_ - __ z ,vI,i* C I d /� i iii I CLARINGTON BEECH CENTRE O I 1 I II I ADDITIONAL PARKING LAYOUT E I I 1 1 1 1 1113 I PUEIIJC WORKS(DEPARTMENT nlc:svrtrRx.ioa, oxA.•.li. SK-2 «e o x NOTES FT RIM 6L 6L 61. r L -77. C) oil I A 1—All 1�11� C if 00 F11 "'A"' A '"A'A C C 0 Al A LARINGTON BEECH CENTRE P P - T P f ARKING LOT EXPANSION 0 g!on ajr'fn t T PUSI IC WORK�'ZPAR TuFN T 'T T1,10 PLAYGROUND Ld If � J ~ rFIN It 1.2319 `~"�-_ C ( L��� - ~^ / `~-^ ' LL = | \�/|� \ � CLARINGTON BEECH CENTRE PARKING LOT EXPANSION ~ PUBLJC WORKS PRF| |k4|NARY NOTES 1. GENERAI I I I I At —d­­d uPp land I 1 .i[n Ine current.toROOrO Go.rn9.of Ina Yun�cpoYlY,lo/oCWnnglun4an RM m.OrNa;o Prarilc.Rl sttna°ra po.dnq..G.d D).'. Yur.cpoxlys .mb• 1 -- — — — I I 1 I � 1 I I aro«ry.ana t°N.IR.ctl.r¢.aw li»ovso.a.°.�q.. YO 1 i I I 9) .AY.,IIs.;oCPI�'oDOR-to G ploc<C in ngnmum 2UO.nm 411".6"..a uM wnq.u.Ivd�„v,L SI'0 C) mro mm on ry°r°up Tny.,.al)Ira.: unnn mdn.,anu.n or.ms —— ——_— —— _! .� I I anon°n Tel Iha inlormoGan Ta M x<>tit.;In the un0.ratwdinq root In<Noo..,yiedy It G ton aiscloin.W—p-n ,y. 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CMRMAAR A GRAMAAR'Y' JDD,_ I -- I 1 1 I I II ' , --) 1 1 B)SIANIWtp BARRIER CURB AS PEN SIANIWtU N SOI I 11 1 I I II I I I _ I I I 1 I.c) cUPAI N-PPAR u CRADE s MPuo o WI—IN m JMUAxo P caAI. S to a .i I n yam'AK A1MIR.u,E,••,, I -._�E N- pia/ _Ji — 1 ): I I 1 1 20pmm U1l RS TO A UNNUNI DE IODIT SIANOARO PROCTOR 1 ASRVtr m BE COWACIEO rD VAIMU1 972 MARSTAEE OENSRY. A* I 1 Z 4" w TIN 11 112319 1 I ; 31 III W n+�SnN��intl' i \\ Q COTIMAC'M 10 rN.NE:ru.seTE ruN IueA new a All to>, U/C Mt OgrnnEAD Unl1KS VARIOUS N141RC1 LUNCI NNiD fU r \ I I I I I w OWN"COUNTED ADVANCE HOME PR,OT To AN,muMNC. h�y IT . . I 1 i A i FOR STAKE OUT Mr btR11CIPAl1TY AISURES NO RC)PDNSIN II. terrcy > p \ VON ME ACCURACY OF 1NE LOCAL—OF Ex,S(ING juints AS INDICATED ON MIS ORAWN Q �1 "• �II—a AI I U RE ViS10NS 0 �I i I III T DEScR!Pnoo, - DAIL Br 4•YNi1 E1, C7 o. �i 1 I W ------ --- - - - - - I w CLARINGTON BEECH CENTRE a \� o'� PARKING LOT EXPANSION jy1arinaton c a� 11;61 aI I I II; I III PUBLIC WORKS DEPARTMENT II(( I ili I PRELIMINARY D,�:NA� Yqp — �A ....... .ND Nu u OA(%fR.Y EVALUATION OF PARKING SPACES AT CLARINGTON BEECH CENTRE Existing Revised* Additional Total Current 52 45 7 52 i South of Tennis Court 52 45 46 91 West of Tennis Court 52 45 40 85 r On-Street Parking 52 45 24 67 Tennis Court 52 49 48 97 *Revised- Removal of four spaces for fire vehicles Removal of three spaces for aisle improvement I � I I I j ATTACHMENT NO.: 7 7 1 r, REPORT Nn_: wn-2n-m CLARINGTON OLDER ADULT AssOCIATION G\ac•,ngton Beech Centre hISM . l 26 Beech Avenue Bowmanville • ON L1 C 3A2 Telephone: (905) 697-2856 Fax: (905) 697-0739 April 9, 2001 Municipality of Clarington ' ATT: Fred Horvath Manager of Operations Public Works Department RE: CLARINGTON BEECH CENTRE - PARKING Fred, at the Board of Directors meeting on Friday April 6`h, they requested I contact you concerning the above (parking). The Board has discussed the following options and has picked the option they feel meets the needs of the Centre and will have the least impact on the Tennis Club and neighbors. ♦ First Choice- Develop the property directly behind the building and on the south side. Vehicles will enter the lot on the northwest corner of the facility beside the tennis court and leave through a new exit at the southend of the building. This location along with parking on Beech Avenue will provide the spaces required at this time. This option requires the doors having some type of locking system on them that will allow them only to be opened in an emergency. ♦ Second Choice- Develop the site west of the tennis court. To do this the playground would have to be relocated and this location will not provide enough spaces to meet our requirements. If this option was considered the storage building on the north side of the tennis courts would have to be removed and that space would be an entrance to the parking lot. Like our first choice, we would still require parking on Beech Avenue to meet our needs. ♦ Third Choice- Develop the location where the tennis courts are located. Like our other options, we would still require parking on Beech Avenue. With all of the above options we would like to have more spaces provided on the circular driveway as well. The safety of our members and all others using the I I ATTACHMENT NO.: 8 714 REPORT Nn • Wn_,)n_nl facility could be improved if all traffic entered via the north entrance and exited at the south driveway. The parking issue was known when the Municipality purchased this site and would have to be addressed at some time. The Older Adult Association is growing, more members are participating in activities all the time and the need for more parking spaces has increased as well. It is very important to have parking spaces available on site, as some of our participants are not able to walk very far and some have refused to participate due to the problem, we do not always have parking available. I Fred, my letter of November 13th 2000 to you provides our best estimate of the parking spaces needed for this year. The Board of Directors realizes it is not practical or possible to always have enough spaces on site, but with option one, we could meet the daily needs on most days. The existing lot needs resurface since this was not done at the time of construction and renovations in 1997. The Board would be pleased to meet with you at any time Fred to discuss this if you have any questions or concerns. They would like to resolve the parking issue as soon as possible. We understand the neighbours have concerns about the parking at the Centre and we would be pleased to meet with them and the Tennis Club as well. K Yours truly, i F /f i /John Coffey Executive Director Clarington Older Adult Association i Cc: Don Welsh Bruce Taylor file 2 717 CLARINGTON OLDER ADULT ASSOCIATION G\,Ctngton Beech Centre i 26 Beech Avenue Bowmanville • ON L1 C 3A2 Telephone: (905) 697-2856 Fax: (905) 697-0739 November 14, 2000 Fred Horvath i_ Manager of Operations Public Works Department Municipality of Clarington RE: CLARINGTON BEECH CENTRE -- PARKING Fred, enclosed is a copy of the dates the Centre is open In 2001 and what our parking requirements will be. The boxes highlighted in red are dates and times i we have a shortage of parking spaces. i Please note the following: ♦ The number of places required for Nursery School Staff, Community Care Staff and COAA employees is approximately 15. The Centre is very busy on Tuesday and Thursday. ♦ We have not considered parking needs for the Tennis Club in this report. Now on some occasions when Community Care Staff return from lunch, all the parking spaces are occupied. • The weekends shown for next year are booked firm. December is the only month not booked firm at this time. Fred, I know there is no quick fix and I hope this will help and give you an overview of the parking needs. Please feel free to call me if you have any questions or concerns. Than s, .-John Coffey Executive Director, Clarington Older Adult Association ATTACHMEN', '. 7 1 n .. CLARINGTON BEECH CENTRE Parking Requirements 2001 DATE DAY 8AM-11AM 11AM-2PM 2PM-5PM 5PM-1AM EVENTS 1 Monday CLOSED 2 Tuesday CLOSED 3 Wednesday 20 20 20 10 COAA-ACT. 4 Thursday 20 40 20 0 Rotary Meeting 5 Friday 20 20 15 0 6 Saturday 7 Sunday 8 Monday 30 30 30 55 Lions-MaryKay-COAA Act. 9 Tuesday 40 40 40 50 COAA-ACT.-CardParty 10 Wednesday 20 20 20 10 COAA-ACT. 11 Thursday 40 30 0 12 Friday I 20 20 20 0 13 Saturday 14 Sunday 15 Monday 1 45 1 45 1 45 1 60 Lions-MaryKay-COAA Act. 16 Tuesday 60 60 20 17 Wednesday 40 50 Blood Donor-COAA Act. J 18 Thursday 50 70 50 0 19 Friday 50 40 0 D 20 Saturday 21 Sunday 22 iMonday 30 j 30 1 30 55 Lions-MaryKay-COAA Act. 23 Tuesday •Q, •+ 20 Lioness 24 Wednesday 45 1 35 1 45 15 COAA-ACT. 25 Thursday 40 - 30 0 26 Friday 30 1 25 1 25 0 27 Saturday •f Wedding Anniversary 28 Sunday 29 Monday 45 j 45 45 30 Tuesday •i •I •� 31 Wednesday 45 35 45 15 COAA-ACT. i TOTALS file:john/parking-2001 1 11/14/2000 CLARINGTON BEECH CENTRE Parking Requirements 2001 DATE DAY 8AM-11AM 11AM-2PM ' 2PM-5PM 5PM-1AM EVENTS 1 Thursday 40 i 30 0 2 Friday 30 25 ( 25 0 3 Saturday 4 Sunday 5 Im onday 30 30 30 35 6 Tuesday •� 00. 20 7 Wednesday 45 35 45 15 8 Thursday 40 - 30 0 I I 9 Friday 30 25 25 j 0 10 Saturday 75 COAA Fundraising 11 Sunday 12 Monday 30 30 30 35 13 Tuesday •� •� 00 20 14 Wednesday 45 35 45 15 15 Thursday 40 ® � 30 0 i 16 Friday 30 25 25 0 17 Saturday J 18 Sunday J 19 Monday 30 30 30 55 20 Tuesday 20 21 Wednesday 45 35 ; 45 Now. ► Rental 22 +Thursday 40 ®� 30 0 23 Friday 30 25� 25 0 24 Saturday 90 Rental 25 Sunday 26 IMonday 30 30 30 55 27 Tuesday. 60 .Q 60 20 28 Wednesday 45 35 i 45 15 TOTALS I �Ie:joh-'-,.�,ng-2Cn, _ ---- --- 2-- -- I v14/20nn FIJ --- L L j 6JOT6 - CLARINGTON BEECH CENTRE Parking Requirements 2001 DATE DAY 8AM-11AM 11AM-2PM j 2PM-5PM 5PM-1AM EVENTS 1 Thursday 40 30 0 2 (Friday 30 1 25 25 0 3 Saturday 4 Sunday 5 Imonday 30 30 30 55 6 Tuesday 20 7 Wednesday ,I'• (-: 15 Rental 8 Thursday 40 30 0 9 Friday 30 25 25 0 10 Saturday Rental 11 Sunday 12 Monday 30 1 30 1 30 55 13 Tuesday •q •0 6 0 20 14 Wednesday, 45 35 45 15 15 Thursday 40 30 0 16 Friday i 30 25 25 0 17 Saturday V 18 Sunday Church Service 19 Monday 30 30 30 "20 i 20 Tuesday •� •� •�21 Wednesday 45 Blood Donor Clinic 22 Thursday 40 30 0 23 Friday 30 1 25 1 25 0 24 Saturday Rental 25 Sunday 26 Monday 30 30 1 30 55 27 Tuesday , •0 60 20 28 Wednesday 45 35 45 15 29 Thursday 40 30 0 30 Friday 30 25 25 0 31 Saturday TOTALS file:john/parking-2001 3 11/14/2000 r - ---- !=OLD MANVILLE NEIGHBOUR 00D ASSOCIA'1°ION ' 21 April 2001 Mr. Fred Horvath Manager, operations Municipality of Clarington Dear Mr. Horvath: rn response to the meeting this Past members of the Old Bowmanville Neighbourhood Association (self) I am writing Yourself and roeommendations about parking atrthe CI erne observations and arington Beech Centre. We remain committed to the retention Clarington Beech Centre and are ° °f green space at the p the area behind the Centre for additional any plate to over pave 1 parking. Green space is at an absolute P only other comparable space in he areas istCentral pouublic S The chool and it is not unreasonable to expect it to come under development pressure in the future, development ThO changing interests and requirement generation will likely transform their °f the ageing baby boom the Clarington Beech centre in the expectation ,of services at outdoor spaces for active recreation,ears ahead. The need , for provided by the tennis Cou such as that currently � mss, will only increase. On the matter o £ the Centres inc eased on the street have made their own eased use, resid observations that there a difference in the actual parking associated with the urrent centre Use and its past history as the Lions Centre, view should b Centre e respected because, though We bclicve that this anecdotal as t they are admittedly have little reason to residents have witnessed both uses. They street if such exists, mss-state the increased parking on their Several residents have undertaken their the, area and their general observation own, survey of parking in concentrated I in certain time ire that the problem is conclusion that the issue may be dso, that to the possible schedulin Y one of staff and Occasional evisitor. , +„je believe t event and services, r of a conflict between the needs of study, his warrants additional I$NVch Ave. I fltu•�nnrvnio,p,++, LIC Inl ATTACHMENT NO.: 722 REPORT NO-. Wn_,)n_n e The obvious solution is for Centre patrons to park on Beech and neighbouring streets . This idea however has be n brought to question by conclusions in the recently released Old Bowmanvills Neighbourhood Streetacape and Infrastructure Implementation Plan (6 March 2001) which concludes that parking on Beech Avenue poses a potential firefighting problem by preventing• pumper trucks from sottiag up aerial laddore in the event of a residential fire. Our response to this Report (attached) has raised with this conclusion. The essence of our a many concerns Conclusion fails to recognize that an old neighbourhood requires a firefighting strategies, resources and technology appropriate es its condition. to We strongly believe that for a variety of reasons cited in our response to the above Report, that parking on Beech Avenue, without the consequent widening of the street, is absolutely essential. _ Accordingly we recommend that: I. Overflow parkin needs g at the Centre be met by on-street parking on Beech Avenue and on surrounding streets. Z. The issue of appropriate firefighting on Beech Avenue be analyzed in a more comprehensive fashion than is found in the above Report. 3. OSNA review in concert with alterations to the southeast side of the buildingyto accommodate perhaps eight new parking sites. F 4. The Centre consider the occasional use of the behind the Centre as a temporary rassed surface �staff the centre at such time as ovorflownneedtisfpredictedhoused in S. The Centre study its own schedulin ntox'c3 a even distribution of building g use and i reviewiC with the Municipality any impact this may have on the Centre' s ability to meet its financial needs . 6. This issue be deferred for action to next year time to review options and develop a solution tha ( set to allow Centre's and the local residents' needs. that meets both the Wo are concerned that the Centre may view residents as overl Obstructionist and not supportive of their interests. In response y we note our active and successful effort to restore parkig on Beech Avenue last year after Centre patrons were unfairly ticketed. i 71 Z THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: MAY 22,2001 Res.# Report#: FD-08-01 10.12.6 By-law# Subject: MONTHLY FIRE REPORT—APRIL,2001 � r RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report FD-08-01 is received for information. I f_ I 1. BACKGROUND 1.1 Our report covers the month of April 2001. It is our intent to provide Committee with information relevant to this department, in a timely manner. E 2. REPORT i 2.1 The department responded to 216 calls in April and recorded total fire loss at $52,100. A breakdown of the calls responded to follows. i i Continued......, 79A FD-08-01 _ 2 _ MONTH YEAR MONTH YEAR ENDING TO ENDING TO CLASSIFICATION APR/01 DATE APR/00 DATE 2001 PROPERTY FIRES 2000 (Includes structure, chimney, vehicle, 50 103 miscellaneous e.g. furniture, clothing, etc.) 40 115 UNAUTHORIZED BURNING (Burning complaints) 8 14 FALSE FIRE CALLS 16 33 (Includes alarm activations- accidental/malicious, human-perceived 35 100 emergencies/check calls e.g, investigate 24 103 unknown odour) PUBLIC HAZARD CALLS (Includes propane/natural gas leaks, fuel/chemical spills, power lines 13 83 down/arcing, C.O. leaks, etc.) 12 88 RESCUE CALLS (Includes vehicle extrication/accidents, commercial/industrial accidents, 23 159 home/residential accidents, water/ice rescue) 20 99 MEDICAL ASSIST CALLS 1 (Includes assist to ambulance personnel with 76 366 respiratory and resuscitation emergencies) 44 219 MISCELLANEOUS CALLS (Includes assist to other agencies, other 11 public service, etc.) 39 8 32 ' I TOTAL CALLS 216 864 164 689 TOTAL FIRE LOSS $52,100 $486,850 $319,050 $688,050 0 NUMBER OF ALARMS BY STATION ST. #1 ST. #2 ST. #3 ST. #4 __ ST. #5 TOTAL 102 34 16 51 13 216 j Continued.... 77 � ! FD-08-01 - 3 - 3. RECOMMENDATIONS 3.1 It is respectfully recommended that report FD-08-01 is received for information. Respectfully submitted, Reviewed by i 1 Michael G. Creighto ,AMCT, CMM11 Franklin Wu Fire Chief. ' Chief Administrative Officer /sr i I i i i 1 I i 72n THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: May 22, 2001 Res. # Report#: CS-15-01 By-law# Subject: Garnet Rickard Complex — Summer Ice Program Recommendation: it is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: �. THAT Report No. CS-15-01 be received for information. 1.0 BACKGROUND 1.1 The Garnet Rickard Complex historically operates ice on Pad A from September 1 to April 30 of each year, and Pad B from August 15 to May 15 of each year. 1.2 The recent expansion project, which saw the construction of the second ice surface, was done with the intention of expanding the ice operation into the late spring and summer months. 1.3 The installation of a dehumidification system as well as a low emmissivity ceiling made this a viable option. 1.4 Historically the Pad B ice is put in to accommodate annual hockey camps and I skill development programs. The preferred time of the summer is mid August. For these programs. 1.5 This year staff was approached about facilitating a Durham Region based summer figure skating school during the months of July and August. Staff consulted with the Bowmanville Figure Skating Club who were aware of this program and had endorsed it. R n i REPORT NO.: CS-15-01 PAGE 2 1.6 Once the commitment was made for the figure skating school, letters were sent to all existing winter ice users providing an opportunity to extend their ice usage. Many groups took the opportunity to continue into the spring and summer months. 1.7 We were also able to accommodate other local hockey development programs. The growth of these programs will prove beneficial to the facility in future years. 1.8 Public programs such as seniors skating and parent and tot have been extended much to the delight of the many residents who take part in them. As well weekend public skating will offer a welcome break during the hot summer months. 2.0 COMMENT i✓ 2.1 It is anticipated that the expansion of the traditional ice-operating season on Pad B at the Garnet Rickard Complex will enhance the spring and summer ice opportunities for the residents of Clarington and the surrounding municipalities. 2.2 Staff will review the operation of the 2001 spring and summer months and a commitment will be made in the fall to promote this program and generate additional rentals for the following season. 1- L Respectfully submitted, Reviewed by, Jos ' 1P. aruana Franklin Wu, M.C.I.P., R.P.P. D ir or of Community Services Chief Administrative Officer JP /GA/ga - sn � THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: May 22, 2001 Res. # Report #: CS-16-01 By-law # Subject: Building Safer Communities Through Cooperative Enforcement City of Windsor Resolution # GPLL2000-6556 Recommendations: It is respectfully recommended that the General Purpose and Ad recommend to Council the following: p ministration Committee 1. THAT Report No. CS-16-01 be received; and; i 2. THAT Council endorse The City of Windsor Resolution GPLL2000-6556 with respect to changes in the Liquor Licence Act; and, 3. THAT The City of Windsor, Region of Durham, Durham Regional Police Services and the Ministry of Consumer and Commercial Relations be advised. 1.0 RACKGROUNn I- 1.1 At the February 26, 2001 Council Meeting, correspondence from the City of Windsor regarding their resolution (See attachments #1 and #2) with respect to changes to the Liquor Licence Act was referred to the Community Services Department. 1.2 Community Services staff have contacted the Clerk's Department of the City of Windsor to determine the application to the Municipality of Clarington. 1.3 The City of Windsor advises there is no application to Special Occasion Permits as administered by our Municipality, however, The City of Windsor does j experience several issues with establishments with permanent Liquor Licenses as issued by the Ministry of Consumer and Commercial Relations. 1.4 The City of Windsor advises as they are a municipality located on an international border with the United States, they experience difficulties in administering the Liquor Licence Act where non-residents are in attendance in local establishments. The police are reluctant to lay individual minor charges to non-residents; therefore infractions of the serving establishments are not recorded nor enforceable under the Liquor Licence Act particularly as they apply to Serving Minors and Serving to the Point of Intoxication. /2 on -z i REPORT NO.: CS-16-01 PAGE 2 i 1.5 In order to address the local issues in Windsor, the City has worked with the Ministry of Consumer and Commercial Relations to develop a program titled Building Safer Communities Through Cooperative Enforcement. (See press release Attachment #3. A complete copy of the program is available from the Community Services Department). I 1.6 Staff from the Community Services Department met with the Durham Regional Police Services to determine if there was a similar issue in Clarington. 1.7 Subsequently, staff from the Clerks Department also met with Durham Regional Police Services regarding this issue and the matter of Liquor Licence infractions at serving establishments within Clarington. 1.8 Staff members were advised that while Clarington does not experience issues to the same degree and level of Windsor, there always remains concern with the �� service of alcoholic beverages. 1.9 Senior Officers of the Durham Regional Police Services - Clarington Community Office would propose the implementation of a similar program for Building Safer Communities Through Cooperative Enforcement in the Region of Durham; and, as such, would request endorsement of the Windsor Resolution in order that the program may be introduced to the agencies responsible for enforcement within the Region. I 2.0 COMMENT r- 2.1 While there is no direct application or municipal responsibility for this program, j the Durham Regional Police Services would recommend a proactive approach towards cooperative enforcement of Liquor Licence issues within the Municipality as well as within the Region of Durham. As such, The Municipality of Clarington endorsement and support of The City of Windsor resolution would provide additional impetus towards this initiative. Respec ully submitted, Reviewed by, Joseph . C ruana Franklin Wu, M.C.I.P., R.P.P. Direct r of Community Services Chief Administrative Officer JPC/BRT/brt I 1 Ru ATTACHMENT #1 TO REPORT CS-16-01 nW CITY OF VY1N SOR GEORGE A. WILKHI, P.ENG. DEPARTM NT OF COUNCIL SIRY[('E5 AND CMY Ctl= AND care a OMM cm coUNM $av� IN REM.PLUU 11P.tlR 'iOOUR FfLi(O���a3 I February 1,2001 101FE209 2:15:47 TO ALL ONTARIO CITIES: L Deer Sir and/or Madam; Re: Building Safer Cakum mides Windsor City Council at its meeting held January 29, 2001 considered the attached report and adopted the following resolution with respect to changes to the Liquor Licence Act: ! That the Minister of Consumer and Commercial Relations BE PETITIONED to move forward with the proposed changes to the Liquor Licence Act as outlined in the Discussion Paper entitled "Building Safer Communities- Safer Communities Through Co-operative Enforcement"; and further that Council ENDORSE the recommendations of action in the Building Safer Communities report; and a copy of Council's resolution BE SENT to local AfP,P.'s, Large Urban Moor's Caucus and the Association of Municipalities of ANtario, the Association of Municipal Managers, Clerks& 7}easurers of Ontario, and Ontario municipalittes for support. Your consideration and support of this resolution for an amendment to the ,4RA.0 h Licence Act is appreciated. - AUK. BY � Yours very truly, i Mile, coplu Acting Commissioner of Council Services and City Clerk ! Art. I�.. .~...M NOTE: A COPY OF THE DISCUSSION PAPER ENITI`LI °BUILDING SAFER COMMUNPTIES —SAFER COMMUNMES THROUaI-1—C'p- OPERATIVE ENFORCEMENT"REFERRED TO IN THE ATTACHED' REPORT IS AVAILABLE BY CALLING THE COUNCIL SERVICES. : OFFICE AT(519)2556215, 350 City H&H 5"A"Well ♦ Clq Hall ♦ WiAdror.Oaatio N9A 691 E-MAIL:ctcrtrocity,wildeor.ot,.n • TEL(519)133.6212 • 255-6215 • PAX(519)255.6868 Q ATTACHMENT #2 TO REPORT CS-16-01 THE CORPORATION^1:THE CITY OF WINDSOR • slrftroNfiATtsrOrf, °Tile Chy of Wtndrar. with the IKhumeN qr W c1lizEtr, VIM delver 4ferrhe and YtlpavM nteunclpei tvY�artallerif tnobtl¢e it0+ovatree ooatnrvnlry pramt>•lkgv" I DATE; laouuy 26,1001 T0: Chief Administrative Officer FROM: Actin`Commissioner of Council Scrvitas and City Clark f RE: Wilding Safer cee iezvoltlee no" GPfL 2000 �t To tequat Council to endorse the Ministry of Cahsumcr and Commercial Relation:recommendations contained In the"Building Safer Communities"upon. ,t 8ACKQROVN0: On October 21.2000,the Honourable Bob Runeiman,Minister of Conavmet and Commercial Rotations. relasubd a discussion rf"entitled-Building Safer Communities Safer Communities Through Co. operative Enfotccment (copy%sclotd). The report oetllnes a multi-jurisdictional approach in detlins with problem liquor licence establishments. It further reeommenda that the Ltgnnr Licence Act be amended to include the following changes: 1. That liquor licensing not be an Inherttnt right: Z. That the Registrar of the Alcohol & Gaming Commission of Ontuio be allowed to conduct eltkerisive background checks on all licensees, ). That the Registrar be allowed to suspend.revoke or place condhiond on a Ilquor licence based on swam affidavits. TMrafter Use licancee could appeal; 4. To timplify proceeding and hearings: 5. To allow the Registrar greeter flexibility to put conditions on licences that meet the local eomtnuniry need. F__ I The sport was developed after a one-day sesdon of multi•icvel government empkrrees mewing to �- discuss the various Issues facing municipalities. The report outlines seven stnt"ic positions that the ttraop developed,the target being the eantendments to the L1gtror Licence Ad. COMMENTS: The report Clearly deals With the haves eurremly being faced by the City of Windsor. The proposed amendments to the Liquor Vernce Act would largely cut the red tape surrounding the issuance and the revocation of liquor licensing, it would also give our municipality more of a say in the issues regarding ptoblrm establishments. It is being recommended that the Minloar's report be endorsed.and further.that the Minister make it a prioriq to amend the Ugaar Licence Act to Include the aforementioned changes. in order to nuke It a priority for the Minister,it is being recommended that a copy of City Council's resolution be cent to local MPpt AMO.AMCTO.and Ontario municipalities for support, i UCOMMENDATIONI Tom the Minister of Consumer and Commercial Relations HE PETMONED to move forward with the proposed changes to the Liquor Licence Act as outlined in the Discussion Paper emltled-'Building Safer Communities - Safer Communhim Through Cooperative Enforcement': and What that Codneil ENDORSE the recommendations of fiction In the Building Safer Communities tepor; and%copy of Council's tefolution BE SENT to local Mph, the Associstioe of Municipalities of 0mr1n, tM Asaooiation of MuMclpai Managcn. Cletks k Tt*mrtrs of Ontario, and Ontario municipalities for support. 1 r P.ling. C.W.(Chin!W11I11 �^ Acting Commistioner of Council Sttvius and City cleric Chief Adtainistretive Officer DSIt3LFY�1 i 806 ATTACHMENT #3 TO REPORT CS-16-01 Y News Release Ontario Communique' UD- 00. MWatry of 1.8 c Elro de,d n...� it a, SRN 1 1�f�� CamwrcM R"iatone .t au Comm.rz. Cali for Province to Crack Down on Crime In Berl Toronto—October 19,2000--The Ontario government should address growing public concern about drugs,violence and illegal activities in bars,after-hours dubs,booze cans and other locations with tough measures,according to a report released today by Consumer and Commercial Relations Minister Bob Runciman. The report,summarizing Ideas from a province-wide conference, Building Safer Communitiear calls for the formation of a"centralized unit'Invoiving the police,the Alcohol and Gaming Commission of Ontario (AGCO)and other agencies from all three levels of government. The unit would co-ordinate efforts using provincial liquor regulations and fire and building codes to deal with illegal drug trafficking,prostitution, money laundering and offenses against provincial laws that are habitually o=rring in licensed premises silos Ontario. I Other recommendations call for expanded powers to suspend and revoke liquor licences,treating licences as a"privilege"not a"right', Increased penalties and the ability to hold landlords accountable and liable for illegal activity occurring on their property are also urged, "1 appreciate all the work that went into arriving at these recommendations,"said Runciman. 'Any licensed•elablishment that allows illegal activity on their premises should be put out of business,and if the offense is serious enough,kept out of business.' "The recommendations in the Building SaMr Communities report are in keeping with my belief that all levels of government must work together to fight crime,wherever it appears,"sold Solicitor General David Tsubouchi, "I look forward to dealing with these very important concems" Minister Runciman has initiated a revi#w of the ideas and suggestions contained in the import with a view to broadening some aspects of the liquor licence Act. i "No support the govemment's efforts to have tougher enforcement standards to ensure that criminais do not operate out of licensed premises",said Terry Mundell, President of the Ontario Restaurant, Hotel and Motel Association, While the vast majority of liquor licence holders operate responsibly and in the public interest,the ideas In the Building Safer Communities report are focused on "keeping the bad guys out'.strengthening the government's ability to dose prrblem facilities quickly, and developing new enforcement toots. Rat Justin Brown, Minister's Office(41e)326-8515 Lisa 011ott, Commun.cations Branch(416)326-8539 VISION;To promote a fair.We arW infom M murkogAace which suppnox a comps va economy In dnbrio MISSION:Prwnauvok un mwch&Aquft&e,st st informb gill fevortaa una 600nomie aonourtenreelle on OnW6 Rn7 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: May 22, 2001 Res. # Report #: CS-17-01 By-law# Subject: Award for Academic Excellence i Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report No. CS-17-01 be received; and, 2. THAT Report No. CS-17-01 outlining a policy for recognition of Academic Excellence in the Municipality's Elementary and Secondary Schools be approved, and, 3. THAT funding for the program be provided from the Unclassified Administration Account— Receptions and Tributes 7007-x-235; and, 4. THAT a copy of Report No. CS-17-01 be forwarded to the Respective School Boards to encourage participation; and, 5. THAT a letter be sent to all Clarington Schools advising of the implementation of the Award for Academic Excellence. I 1.0 BACKCRO 1ND i 1.1 At the April 30, 2001 Council Meeting, Correspondence was received requesting i Council recognition of Academic Excellence for Clarington Elementary Schools. 1.2 The Community Services Department has surveyed various municipalities in Durham. There does not appear to be a consistent program for this type of recognition. The City of Pickering presents a $100.00 cheque to each of the three high schools for resentation to the he outstanding community orientated � student with studies in English and History. The Town of Whitby presents the Mayor's Medal for the most outstanding OAC student at the high school level who has demonstrated leadership, overall academic achievement and citizenship. Neither municipality recognizes achievement at the elementary level. Some of the other Municipalities expressed concern regarding the establishment of a program of this nature due to costs. /2 808 i REPORT NO.: CS-17-01 PAGE 2 i i 1.3The correspondence received requested a permanent plaque to be retained at the elementary school and a personal plaque to be presented to the student as a keepsake. On a per school basis, the estimated one-time cost for a permanent plaque is $50.00 and an annual cost of $15.00 for the personal plaque plus the costs for engraving. 2.0 r- MM NT 2.1 In order to recognize students at both the elementary and high school levels, r- staff would recommend a similar program at the elementary level; and, the same program at the high school level plus a $100.00 bursary for OAC students who will continue their education at the post secondary school level. 2.2 The recognition program would be entitled Municipality of Clarington Award for Academic Excellence. The recipients would be determined by the administration of each respective school, with consideration for student who has demonstrated commitment to leadership and community service. 3.0 FINAN IA 3.1 There are approximately 29 elementary schools and 5 secondary schools located within the Municipality. The one time cost for permanent plaques would be $1,700.00. The annual cost for personal plaques and engraving would be $680.00. The annual cost for bursaries would be $500.00. The total annual costs are forecast at $1,180.00. 3.2 It is further recommended this program be funded from the Unclassified Administration Account — Receptions and Tributes 7007-x-235 and that the program be administered annually by the Mayor's Office. An amount of $1,200.00 is to be added to this account annually for future years recognition. Respectfully submitted, Reviewed by, I 4'aruana k�JOS p Franklin Wu, M.C.I.P., R.P.P. irector of Community Services Chief Administrative Officer JPC/BRT/brt X18 S`9 ATTACHMENT #1 TO REPORT CS-17-01 MUNICIPALITY OF CLARINGTON DEPARTMENT OF COMMUNITY SERVICES AWARD FOR ACADEMIC EXCELLENCE OBJECTIVE: To recognize Academic Excellence for Clarington's elementary and secondary school-students. j CRITERIA: The respective administration of each elementary and secondary school in Clarington will select one student from their graduating class who has demonstrated commitment to leadership and community service to receive the Municipality of Clarington Award for Academic Excellence. AWARD PROCESS: For schools at both the elementary and secondary levels, the Municipality will provide a permanent plaque to each of the participating schools. The permanent plaque will be updated annually indicating the name of the award recipient and year. In addition, a personal presentation plaque will be presented to each award recipient. All secondary schools will also receive a bursary in the amount of $100.00 for presentation to the outstanding OAC graduating student in the same criteria. i i f The respective schools would submit a request to the Municipality for recognition of the eligible student no later than April 30 annually. At that time of this submission, the Municipality would be advised of the previous year's recipient in order that they may be recognized at a regular meeting of Council. i NOTICE TO SCHOOLS: An initial program notice will be circulated to the Boards of Education and to all schools in the Clarington area. All future notices will be circulated to the schools in February f each year to rY with areso Y response requested by April 30 annually to allow sufficient time to prepare the awards plaques. FUNDING: The expenses related to the purchase of the permanent plaques, annual presentation plaques and annual bursary are to be funded from the Unclassified Administration Account — Receptions and Tributes account #7007-X-235. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT MEETING: General Purpose and Administration Committee FILE# DATE: Tuesday, May 22,2001 RES. # REPORT: CD-24-01 SUBJECT: PARKING ENFORCEMENT REPORT FOR THE MONTH OF MARCH BY-LAW Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: I. THAT Report CD-24-01 be received for information; and 2. THAT a copy of Report CD-24-01 be forwarded to the Bowmanville Business Centre for their information. BACKGROUND AND COMMENT: i The following pertinent statistical information relates to Parking Enforcement activities for the month of March 2001 and is provided herein for the information of Committee and Council. TICKETS THIS MONTH Y/T/D 2001 Y/T/D 2000 Y/T/D/1999 ISSUED By Parking En£ Officers 297 915 2093 By Police 21 765 62 146 69 By P.Works 0 25 42 102 By Sec.Officers 10 15 $7 46 REVENUE From Meters $9,683.00 $15,948.00 $15,966.00 $10,740.45 From Permits 65.55 254.15 0 100.00 Fines 3,430.00 10,076.00 24,035.00 8,430.00 MTO ) Charge (899.25) (2,268.75) (13,695.00 N/A back TOTAL $12,279.30 $24,009.40 $26,306.00 $19,270.45 REVENUE Respectfully su mitted, Reviewed by, Patti L arrie, C.T. Franklin Wu, M.C.I.P. �MumcipaI erk PB*LC*JM*bm Chief Administrative Officer THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT MEETING: General Purpose and Administration Committee FILE# DATE: Tuesday, May 22,2001 RES. # REPORT: CD-28-01 SUBJECT: MUNICIPAL ON-STREET PARKING RATES BY-LAW # I Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: r-- 1. THAT Report CD-28 -01 be received; and i j 2. THAT the fee schedule for Municipal On Street Parking Permits be amended as follows: Day Pass—Deleted Weekly Pass - $10.00 Monthly.Pass - $35.00 BACKGROUND AND COMMENT: _ At the July 10, 2000, meeting Council approved the system of Municipal On Street Permits as outlined in the Addendum to Report WD-28-00. At the time of implementation, fees were set at$10 per day, $25 per week and$57 per month. Until recently very few passes were sold. Sales have increased as a result of overnight enforcement. i Staff have heard several people complain about the price of the passes. In an effort to make the system more attractive, staff are suggesting a reduction in fees. To date, there have been no single day passes sold. As a result staff are proposing deleting the day pass and offering the weekly pass for$10.00 and the monthly pass for $35.00. The monthly pass would be less than the set fine for two overnight parking tickets. .../2 R1 � i i I i I Report CD-28-01 -2- May 22,2001' Within Durham only Oshawa has an overnight arrangement where a person can pay $20 per month for i permission to park in a municipal lot if there is one nearby. It should be noted that this is still an experiment and staff will prepare a further report on our progress. i Respectfully submitted, Reviewed by, Patti L. ie, A C.T. Franklin Wu, M.C.I.P. l 1ieipal Cl Chief Administrative Officer PB*LC*bm I C- I i i i I � I 813 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT MEETING: General Purpose & Administration Committee File # DATE: May 22,2001 Res. # REPORT#: CD-29-01 By-law# SUBJECT: Demolition and Clean-up of Property at 72 %Z Scugog Street, Bowmanville Plan 82,Lot 4, Pt Lot 3 File: VO1-056 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: I• THAT Report CD-29-01 be received; and 2. THAT authorization be given to the Municipal Law Enforcement Officers to undertake - all necessary actions to have the property Municipally known as 72 1/2 Scugog St, f Bowmanville demolished and cleaned up; and i l- 3. THAT all costs associated with the demolition and clean-up be initially charged �h I against contingency account number 1100-9-X and subsequently added to the Collector's Roll and collected in the same manner and with the same priorities as Municipal Real Property Tax. I 1. BACKGROUND AND COMMENT i 1.1 The Municipality of Clarington By-Law Enforcement Office received numerous complaints regarding the condition of an abandoned commercial property. The property known as 72 1/2 Scugog St, in Bowmanville. /2 i i Report 29.-01 -2- May 22, 2001 1.2 An inspection of said property revealed various deficiencies throughout. This included I but was not limited to scrap metal, wood pieces, abandoned vehicles about the property and an unmaintained and accessible building, open to trespassers. 1.3 A title search was conducted and revealed three possible owners with vested interest in the property. 1.4 On April 3, 2001 an order requiring compliance was issued and sent to all parties with a vested interest in the property. They are David and Theresa Mathews, the Coronet Trust Company, and the Canadian Imperial Bank of Commerce. This order outlined the non- conformities to the Municipality's Property Standards By-Law and included the work necessary to remedy the situation. 1.5 On April 11, 2001 the By-Law Division received a letter from the Canadian Imperial Bank of Commerce stating that they have no affiliation with David or Theresa Mathews. On April 23, 2001 the registered letter that was sent to the Mathew's residence was (- returned "unclaimed" to the By-Law Division. I i_ 1.6 On May 7, 2001 staff was advised by the Property Standards Committee Secretary that no appeals to the order had been received. The final date for appeal was April 25, 2001. As no appeals were received the order was automatically confirmed as per section 15.3(2) of the Building Code Act. 1.7 An inspection on May 7, 2001 confirmed the property remained in essentially the same condition as noted during the prior inspection. The property remains in violation of the Municipality's Property Standards By-Law. /3 815 Report 29-01 -3- May 22, 2001 1.8 The Building Code Act, S.O. 1992, C23, Section 15.4(1) states: "if an Order of an Officer under subsection 15.2(2) is not complied with in accordance with the order as deemed confirmed or modified by the Committee or Judge, the Municipality may cause the property to be repaired or demolished accordingly." i 1.9 Section 15.4(4) further states: "the Municipality shall have a lien on the land for the amount spent on the repair or demolition under Section (1) and the amount shall be deemed to be Municipal Real Property taxes and may be added by the Clerk of the i Municipality to the collector's roll and collected in the same manner and with the same _ priorities as Municipal Real Property tax." 2. RECOMMENDATION: In view of the length of time the building has sat vacant, and the fact that the Municipality has on a prior occasion had to board up the building (1997) because no owners came forward to claim responsibility, staff are requesting Council's authorization I to exercise the option stated in the Building Code Act S.O. 1992, C. 23 Section 15.4(1) and to take necessary action to have the building demolished and the property cleaned up. f � Any and all associated costs will be charged against contingency account number 1100-9- X and subsequently added to the Collector's roll and collected in the same manner and with the same priorities as Municipal Real Property tax. Respectfully submitted, Reviewed by, Paa 1✓. Barri , .M.C.T. Frank Wu, �IGIunicipal lerk Chief Administrative Officer PB*TV*bm R1 � THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT MEETING: General Purpose and Administration Committee FILE# DATE: Tuesday, May 22,2001 RES. # REPORT: CD-31-01 SUBJECT: PARKING ENFORCEMENT REPORT FOR THE MONTH OF APRIL 2001 # Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CD-31-01 be received for information; and 2. THAT a copy of Report CD-31-01 be forwarded to the Bowmanville Business Centre for their information. BACKGROUND AND COMMENT: I The following pertinent statistical information relates to Parking Enforcement activities for the month of April 2001 and is provided herein for the information of Committee and Council. I TICKETS THIS MONTH Y/T/D 2001 Y/T/D 2000 Y/T/D/1999 ISSUED By Parking Enf. Officers 838 1753 By Police 2779 1147 C 36 98 201 By P.Works 0 103 25 42 102 By Sec.Officers 4 19 67 59 REVENUE From Meters $5,495.0 $$21,443.00 $24,186.00 $17,327.98 From Permits 246.10 500.2T- 0 100.00 Fines 6,234.00 16,310.00 32,938.00 12,137.00 MTO Chargeback N/A (2,268.75) (14,470.50) N/A TOTAL $11,975.10 $35,984.50 $42,653.50 $29,569.98 REVENUE i Respectfully su mitted, Reviewed by, I Patti L. arrie, — T. Franklin Wu, icipal Cle iV1.C.LP. PB*LC*JM*bm Chief Administrative Officer A 1 7 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration File # Date: May 22, 2001 Res # Report#: TR-24-01 FILE#: By-law# Subject: CASH ACTIVITY REPORT—JANUARY 2001 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 THAT Report TR-24-01 be received; 2. THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended January 31, 2001, is as shown on the attached schedule; and 3. THAT Part "A" of the expenditures for the month of January 2001 be confirmed, BACKGROUND The attached schedules indicate the Corporation of the Municipality of Clarington's cash transactions, the cash investment position, development charges information and statistical information for the month ended January 31, 2001 and the comparative information for the month ended January 31, 2000. Respect y, submitted, Reviewed by, aria Marano, H.BSc., A.M.C.T., C.M.O., Franklin Wu, Treasurer. Chief Administrative Officer. MM/LG/hjI Attachments U 1 CORPORATION OF THE MUNICIPALITY OF CLARINGTON Analysis of Revenue and Expenditures PART"A for the Month of January 2001 JANUARY JANUARY 200:1: 2000 REVENUE RECEIVED FOR GENERAL OPERATING AND RESERVE FUND PURPOSES: TAX PAYMENTS RECEIVED LINEAR PROPERTIES 1 201,306 1,128,129 NEWCASTLE LIONS CLUB DONATION SAMUEL WILMOT NATURE AREA 0: 0 MEDIACOM -ADVERTISING -SHELTERS 0! 5,000 INSURANCE COUNCIL CANADA- ROAD WATCH PROGRAM 30,00D. 0 CITY OF OSHAWA-SHARE OF COSTS-TOWNLINE ROAD-2000 CAPITAL 3�Q,Q: 0 BOWMANVILLE HERITAGE BOOK SALES 62 650 0 DEVELOPMENT CHARGES TOWN 2'4�p:. 0 GENERAL 43;042: 151,648 INTEREST 1;50`1!519: 660,432 DEVELOPMENT CHARGES-SCHOOL BOARD 24i ?6' 974,157 DEVELOPMENT CHARGES REGION/PUC :7!55 0 179,471 3,177,979` 3,098,837 ~ USE OF FUNDS: PAYROLL REGION LEVY 892,552 SCHOOL BOARD LEVIES 0 GENERAL-INCLUDING CAPITAL EXP." 0' 0 2;675;573: 1,769,751 C 4;028,807 2,662,303 NET CASH PROVIDED(USED) 850,828 436,534 BANK NET CASH qN K g FFFINANCIAL POSITION: BALANCE PROVIDED ;;;BALANCE BALAN( DEC. 2000 /(USED) ! :JAN:2001 JAN. NERALFUND RESERVE FUND 3,973,307 (484,967) 348$340 1,871,6, MUNICIPAL POOLED INVESTMENTS 166,728 470,921 ;':;67,6,40. 2,943 7s MUNICIPAL BOND INVESTMENTS 40,377 1,532,289 1,572,666.; 363 INVESTMENTS (GENERAL+ RESERVE FUND) 2,099,913 10,912 2;1;1.0,824. 44,106,707 (2,379,983j) ::41726,724: 36,306,6; TOTALS 50,387,032 850,828 49;536,204 41,485, I NOTE A: Difference in comparison between years due to timing difference in receipt of funds. IN Qn � CORPORATION OF THE MUNICIPALITY OF CLARINGTON Continuity of Taxes Receivable PART"B" for the month of January 2001 DECEMBER JAhfU-Y:::: JANUA RY 2000 INTEREST TAXES PAYMENTS RECEIVABLE ADDED BILLED BALANCE /ADJUST.'** 2000 Note 2 CURRENT YEAR TAXES 0 (2,517,545) 745 PENALTY AND INTEREST ' (1,042,8 0 FIRST PRIOR YEAR — TAXES 3,288,341 391,524 3,679,865 1,434,930 5ti7f5 4,711,8! PENALTY AND INTEREST 170,041 48,287 218,328 35,828 FRI € j$2pp 236,1 SECOND PRIOR YEAR TAXES 1,791,180 382,423 2,173,603 PENALTY AND INTEREST 207,430 22,791 (14,240) 2,159, 63 1,741,9 230,221 28,184Q2 Q3� 256,2' THIRD& PRIOR YEARS TAXES 1,819,058 365,535 2,184,593 (5,179 PENALTY AND INTEREST 568,143 22,790 ) ;' 2x % 1414; 1,358,5- 590,933 40,446 ''. ::!:50;'#87;; 505,8: 7i 7i TOTAL 7,844,194 93,868 1,139,482 9,077,544 1,207,363 7&�Q,781' 7,767,5: Includes refunds,write-offs,496's, etc. 1 NOTE 1: Tax payments do not tie into Part A due to timing differences since Part A is on a cash basis(ie. difference due to outstanding deposits) r NOTE 2: For information purposes only. True comparison to prior year not applicable due to changes in the tax legislation. NOTE 3: Final 2001 budget not yet determined NOTE 4: Current year taxes are in a negative position because they represent prepaid taxes. 9n ; CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "C„ STATISTICAL INFORMATION FOR THE MONTH OF JANUARY 2001 JANUARY YEAR TO DATE Tax Certificates 38 Number of Properties eligible for Tax 38 Registration see Note 1 136 Accounts Payable Cheques Issued see Note 2 #40394 to #40993 600 Number of Births Re istered 600 46 Number of Deaths Registered 46 35 35 Note 1: Only includes those properties whose arrears are greater than $10,000. Note 2: Number of eligible properties for tax registration not applicable for year-to-date comparison. i f i CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING PART "D" AS AT JANUARY 31, 2001 FINANCIAL =INVESTMEINTIINTERES #OFDAYS=MATURITY MATURITY INSTITUTION COST RATE_ O/S VALUE DATE GENERALFUND MTL 1,989,240.00 5.64% 35 2,000,000-00 FEB.16/01 MTL 4,933,750.00 5.70% 86 5,000,000.00 MAR.15/01 TD 1,988,980.00 5.62% 36 2,000,000-00 FEB.14/01 TOTAL GENERAL FUND i 61 b ltf;g70 pd:::, RESERVE FUND RBC 182,177.00 6.20% 1,095 218,206.00 Aug 1/03 RBC 1,001,705.00 6.80% 1828 1,392,611.00 Mar 15/01 RBC 1,343,186.32 5.60% 363 1,418,000.00 Mar 01/01 WOOD GUNDY- 1,787,000.00 6.75% 346 1,787,000.00 Mar 01/01 RBC 295,000.00 8.50% 3285 295,000.00 May 26/04 RBC 774,999.81 5.25% 1249 922,509-00 Dec 15/02 RBC 287,862.47 5.40% 1319 347,702.00 Feb 23/03 RBC 771,999.33 5.40% 1596 970,580.00 Nov 27/03 RBC 1,566,467.00 5.45% 1826 2,042,463.00 Jan.29/06 RBC 574,000.00 6.25% 548 574,000-00 Dec.30/01 RBC 500,000.00 5.75% 365 500,000.00 June 21/01 RBC 1,584,859.95 5.75% 345 1,671,000.00 July 19/01 RBC 620,220.69 5.15% 1007 711,752.00 Apr 5/01 RBC * 475,000.00 8.58% 2761 475,000.00 Mar 17/03 RBC 99,999.64 7.10% 1906 143,061.00 May 14/01 RBC * 993,000.00 6.25% 365 993,000.00 May 23/01 WOOD GUNDY* 250,000.00 6.50% 1839 250,000.00 June 21/03 RBC 354,000.00 5.10% 368 372,054-00 Feb. 5/01 RBC 1,417,032.00 5.10% 366 1,489,300.63 Feb. 7/01 RBC 500,000.00 6.10% 365 500,000-00 Sept 7/01 • Q n CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING AS AT JANUARY 31, 2001 PART "D" F INTERES # OF DAYS MATURITY MATURITY TUTIOS RATE O/S VALUE DATE RESERVE FUND RBC 180,862.43 5.63% 1549 228,160.00 Feb 1/01 RBC 933,400.00 5.20% 1827 1,202,670.00 Nov 12/02 RBC 58,479.40 5.95% 2032 80,639.00 Dec 15/02 RBC 25,125.57 5.95% 2025 34,613-00 Dec 15/02 RBC* 250,000.00 4.75% 1839 250,000.00 June 21/03 RBC 427,625.00 5.50% 1628 542,878.00 Dec 1/01 RBC * 250,000.00 5.25% 180 250,000.00 Jun 21/04 RBC 1,109,500.90 5.05% 1213 1,307,911.00 Apr 1/01 RBC 20,558.85 5.20% 1310 24,645.00 Jan 9/02 WOOD GUNDY * 638,000.00 5.40% 1598 638,000.00 June 1/05 RBC 945,210.00 5.60% 730 1,054,038.00 Dec.21/02 RBC 43,523.00 5.50% 1095 51,107.00 Dec.21/03 RBC 898,314.97 5.00% 919 1,037,435.00 Mar. 8/01 RBC 2,160,071.68 5.70% 970 2,503,270.00 May 1/01 RBC 1,233,830.84 5.95% 1002 1,445,952.00 Jun 2/01 RBC 649,589.48 5.95% 1185 783,582.00 Dec 2/01 RBC 942,893.00 6.30% 1825 1,239,904.30 Oct 27/03 RBC 855,000.00 5.35% 1832 1,065,102.90 Mar 1/04 f WOOD GUNDY * 500,000.00 5.35% 1825 500,000.00 Apr. 16/01 RBC 1,683,101.00 5.30% 733 1,683,101.00 Mar 5/01 i RBC 548,000.00 5.40% 1507 548,000.00 Apr 7/03 RBC 534,978.37 5.20% 1729 679,942.00 Dec 1/03 - F Hong Kong 2,429,486.17 5.85% 90 2,464,530.68 Feb.5/01 RBC 118,693.50 5.10% 1976 155,297.00 OCT 15/04 TOTAL RESERVE FUND 32;8,14,75# 2 TOTAL INVESTMENTS 41,726;724.26 * Bond investment. Interest paid on a monthly/semi-annual/annual basis 906 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"E" JANUARY 2001 Development Charges Education Education Total Town Region English Separate English Publi John Herringa 134.40 0.00 134.40 4275 Townline Road N., Darlington B/P#00.0996 Bill&Kim Metcalf 960.00 0.00 960.00 2077 Bloor St., Bowmanville B/P 00.0956 St. Stephens Estates 15,338.66 5,541.66 8,874.00 219.00 704.00 F 40M1977 L.,8, C.,2 Bowmanville B/P#00.1023 1138337 Ontario Inc., 76,327.00 31,250.00 40,462.00 1,095.00 3,520.00 40M 1984 ` L.,28, BF Newcastle B/P#00.1024- 1028 Veenstra Construction Ltd., 9,118.00 6,250.00 1,945.00 219.00 704.00 Res.,Dev., Form#47992 L., 18,C.,5,Darlington B/P#00.1048 i TOTALS 101,878.06 43,041.66 51,281,00 2,627.40 4,928.00 i CONTRIBUTIONS-CASH-IN-LIEN OF PARKLAND t Total Cash-in-Lieu of Parkland 0.00 CONTRIBUTIONS-ENGINEERING AND INSPECTION FEES Clarnew Developments Inc., 18T88061 56,368.44 Total Engineering and Inspection Fees Contributions 56,368.44 CONTRIBUTIONS-ROADS Total Roads Contributions 0.00 Qn7 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration File# Date: May 22, 2001 Res # Report#: TR-25-01 FILE #: By-law# Subject: CASH ACTIVITY REPORT— FEBRUARY 2001 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-25-01 be received; 2. THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended February 28, 2001, is as shown on the attached schedule; and 3. THAT Part "A" of the expenditures for the month of February 2001 be confirmed. BACKGROUND The attached schedules indicate the Corporation of the Municipality of Clarington's cash transactions, the cash investment position, development charges information and statistical information for the month ended February 28, 2001 and the comparative information for the month ended February 28, 2000. Respectf ,submitted, Reviewed by, X_ Made Marano, H.BSc., A.M.C.T., C.M.O., Franklin Wu, Treasurer, Chief Administrative Officer. MM/LG/hjI Attachments 908 CORPORATION OF THE MUNICIPALITY OF CLARINGTON Analysis of Revenue and Expenditures PART' for the Month of February 2001 FEBRUARY FEBRUARY 2001 2000 REVENUE RECEIVED FOR GENERAL OPERATING AND RESERVE FUND PURPOSES: TAX PAYMENTS RECEIVED LINEAR PROPERTIES 6957 4,841,321 NEWCASTLE& DISTRICT CHAMBERS OF COMMERCE- ROAD WATCH PROGRAM 0 DURHAM CENTRAL AGRICULTURAL SOCIETY-2nd LOAN REPAYMENT �' 500 BOWMANVILLE HERITAGE BOOK SALES 11+© � 0 DEVELOPMENT CHARGES-TOWN 0 GENERAL 1;32 5D0 70,954 INTEREST :539+874 600,142 DEVELOPMENT CHARGES-SCHOOL BOARD 233,688 442,827 DEVELOPMENT CHARGES-REGION/PUCy`7i. 0 :::145:241i: 150,272 4;741;34.1?' 6,106,016 USE OF FUNDS: PAYROLL REGION LEVY 1,212,967 SCHOOL BOARD LEVIES 0: 0 I GENERAL-INCLUDING CAPITAL EXP.`" 0 0 I 2552;98A: 2,225,903 i 3;572;198 3,438,870 NET CASH PROVIDED(USED) 1 16 9,14 2 2,667,146 i BANK NET CASH ;::;';:.;BANK BF' FINANCIAL POSITION: BALANCE PROVIDED :;BALANCE BALA JAN. 2001 / USED FEB:2001 FEB. << GENERALFUND RESERVE FUND 3,488,340 1,325,763 4$14,103 4,930, MUNICIPAL POOLED INVESTMENTS 637,649 150,483 ; ::,ft;1.32: 2,128, MUNICIPAL BOND INVESTMENTS 1,572,666 (1,555,836) 1$,$30 16,1'. INVESTMENTS (GENERAL+RESERVE FUND) 2'110'824 9,807 ::;2;1;20;631 41,726,724 1,238,925 42 965,650 37,077, TOTALS 49,536,204 1,169,142 '50;705;346 44,152,5 NOTE A: Difference in comparison between years due to timing difference in receipt of funds. 909 CORPORATION OF THE MUNICIPALITY OF CLARINGTON Continuity of Taxes Receivable PART"B" for the month of February 2001 JANUARY ABRUARY FEBRUAF 2001 INTEREST TAXES PAYMENTS 2000 RECEIVABLE ADDED BILLED BALANCE /ADJUST.*** Note 2 CURRENT YEAR TAXES (2,517,545) (2,517,545 " ' ' PENALTY AND INTEREST 871 25 ) (2,031,852) ` ¢54937)! {3,471,£ 846 607 a< a s 239 FIRST PRIOR YEAR TAXES 5,114,795 5,114,795 (235,645) ' :?fa3J5Cl 4,391,E 225,510 PENALTY AND INTEREST 182,500 43,010 31,456 194;Li54 269,r SECOND PRIOR YEAR TAXES 2,159,363 10,450 2,169,813 (93,340 PENALTY AND INTEREST 202,037 21,477 ) 2>076,47 1'707'` 223,514 05544: _ 261,£ THIRD&PRIOR YEARS TAXES 2,179,414 2,179,414 PENALTY AND INTEREST 550,487 22,638 (146,672) 2;(332;742: 1,336,£ 573,125 22,436 55�69a; 500,C TOTAL 7,870,181 87,150 10,450 75967,781 257$764 EZ;Q 4,995,E *"* Includes refunds, write-offs, 496's, etc. NOTE 1: Tax payments do not tie into Part A due to timing differences since F Part A is on a cash basis (ie.difference due to outstanding deposits) NOTE 2: For information purposes only. True comparison to prior year not applicable due to changes in the tax legislation. NOTE 3: Final 2001 budget not yet determined NOTE 4: Current year taxes are in a negative position because they represent prepaid taxes. 91 (1 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "C" STATISTICAL INFORMATION FOR THE MONTH OF FEBRUARY 2001 FEBRUARYE-- YEAR TO DATE Tax Certificates 63 Number of Properties eligible for Tax 101 Re istration see Note 1 130 Accounts Payable Cheques Issued *' see Note 2 #40994 to #41467 474 Number of Births Re istered 1,074 Number of Deaths Re istered 60 106 50 85 Note 1: Only includes those properties whose arrears are greater than $10,000. Note 2: Number of eligible properties for tax registration not applicable for year-to-date comparison. i i 91 } CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING PART "D" AS AT FEBRUARY 28, 2001 FINANCIAL INVESTMENT INTERES OF DAYS MATURITY MATURITY INSTITUTION L= INSTITUTION COST �S /S DAYS O/S VALUE DATE GENERAL FUND MTL 4,933,750.00 5.70% 86 5,000,000.00 MAR.15/01 TD 3,478,475.00 5.38% 42 3,500,000.00 MAR. 28/01 TOTAL GENERAL FUND 71 RESERVE FUND RBC 182,1 77.00 6.20% 1,095 218,206.00 Aug 1/03 RBC 1,001,705.60 6.80% 1828 1,392,611.00 Mar 15/01 RBC 1,343,186.32 5.60% 363 1,418,000.00 Mar 01/01 WOOD GUNDY' 1,787,000.00 6.75% 346 1,787,000.00 * Mar 01/01 RBC 295,000.00 8.50% 3285 295,000.00 May 26/04 RBC 774,999.81 5.25% 1249 922,509-00 Dec 15/02 RBC 287,862.47 5.40% 1319 347,702.00 Feb 23/03 RBC 771,999.33 5.40% 1596 970,580.00 Nov 27/03 RBC 1,566,467.00 5.45% 1826 2,042,463.00 Jan.29/06 RBC * 574,000.00 6.25% 548 574,000-00 Dec.30/01 RBC * 500,000.00 5.75% 365 500,000.00 June 21/01 RBC 1,584,859.95 5.75% 345 1,671,000.00 July 19/01 RBC 620,220.69 5.15% 1007 711,752.00 Apr 5/01 RBC * 475,000.00 8.58% 2761 475,000.00 Mar 17/03 RBC 99,999.64 7.10% 1906 143,061.00 May 14/01 RBC * 993,000.00 6.25% 365 993,000.00 May 23/01 WOOD GUNDY* 250,000.00 6.50% 1839 250,000.00 June 21/03 RBC 601,664.00 5.30% 1461 739,720-00 Feb. 5/05 RBC * 1,487,000.00 5.50% 1825 1,487,000.00 Feb. 13/06 RBC * 500,000.00 6.10% 365 500,000.00 Sept 7/01 CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING PART "D" AS AT FEBRUARY 28, 2001 FINANCIAL INVESTMENT INTERES # OF DAYS MATURITY MATURITY INSTITUTION COST RATE O/S VALUE DATE RESERVE FUND RBC 1,566,466.88 5.30% 1386 1,904,519.00 Nov. 15/04 RBC 933,400.00 5.20% 1827 1,202,670.00 Nov 12/02 RBC 58,479.40 5.95% 2032 80,639.00 Dec 15/02 RBC 25,125.57 5.95% 2025 34,613.00 Dec 15/02 RBC* 250,000.00 4.75% 1839 250,000.00 June 21/03 RBC 427,625.00 5.50% 1628 542,878.00 Dec 1/01 RBC * 250,000.00 5.25% 180 250,000.00 Jun 21/04 RBC 1,109,500.90 5.05% 1213 1,307,911.00 Apr 1/01 _ RBC 20,558.85 5.20% 1310 24,645.00 Jan 9/02 WOOD GUNDY * 638,000.00 5.40% 1598 638,000.00 June 1/05 RBC 945,210.00 5.60% 730 1,054,038.00 Dec.21/02 RBC 43,523.00 5.50% 1095 51,107.00 Dec.21/03 RBC 898,314.97 5.00% 919 1,037,435.00 Mar. 8/01 RBC 2,160,071.68 5.70% 970 2,503,270.00 May 1/01 RBC 1,233,830.84 5.95% 1002 1,445,952.00 Jun 2/01 RBC 649,589.48 5.95% 1185 783,582.00 Dec 2/01 RBC 942,893.00 6.30% 1825 1,239,904.30 Oct 27/03 RBC 855,000.00 5.35% 1832 1,065,102.90 Mar 1/04 WOOD GUNDY * 500,000.00 5.35% 1825 500,000.00 Apr. 16/01 RBC 1,683,101.00 5.30% 733 1,683,101.00 Mar 5/01 RBC 548,000.00 5.40% 1507 548,000.00 Apr 7/03 RBC 534,978.37 5.20% 1729 679,942.00 Dec 1/03 — F Hong Kong 2,464,920.06 5.40% 30 2,475,860.25 Mar. 7/01 RBC 118,693.50 5.10% 1976 155,297.00 OCT 15/04 TOTAL RESERVE FUND 34553, 24.60 TOTAL INVESTMENTS 42;965,6.49.60 * Bond investment. Interest paid on a monthly/semi-annual/annual basis 91 � CORPORATION OF THE PART"E" MUNICIPALITY OF CLARINGTON FEBRUARY 2001 Development Charges Education Education Total Towns Regionj English Separatel English Public St.Stephens'Estates 150,700.00 62,500.00 78,970.00 2,190.00 7,040.00 40M1977 L.,8,C.,2,Bowmanville B/P#01.008-12, 15-17 Chance Stables 483.95 0.00 483.95 B/P#01-1036 673666 Ontario 29,391.00 0.00 26,622.00 657.00 2,112.00 40M2022 L., 12,C.,2 Bowmanville B/P#01.0041,42,56 Celestial Homes 40M2009 10,041.00 6,250.00 1,945.00 438.00 1,408.00 L.,33,C.,2,Darlington B/P#00.0882 Kaitlin Group 64,188.00 25,000.00 35,496.00 876.00 2,816.00 40M2005 L., 17,C., 1,Darlington B/P#00.0960,963,964, 1002 Ridge Pine Park 7,173.00 6,250.00 219.00 ( 704.00 f B/P#01.0061 Andelwood Homes 91118.00 6,250.00 1,945.00 219.00 704.00 10M808 L.,32,C.,4,Darlington B/P#01-0053 j Clarnew Developments 7,436.00 6,250.00 263.00 219.00 704.00 40M 1976 B/P#01.0071 Adam Cummings 923.00 0.00 219.00 704.00 5Sunny Ridge Trail Enniskillen B/P#01.0102 TOTALS 279,453.95 112,500.00 145,241.00 5,520.95 16,192.00 Q 1 A CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"E" FEBRUARY 2001 CONTRIBUTIONS-CASH-IN-LIEU OF PARKLAND 1413345 Ontario Inc., LD 244-250/01 13,750 Total Cash-in-Lieu of Parkland 13,750. CONTRIBUTIONS-ENGINEERING AND INSPECTION FEES Marianna Developments LD 227-231/33 200.0( rj Total Engineering and Inspection Fees Contributions 200. CONTRIBUTIONS -ROADS I Total Roads Contributions 0. 919 DN: TR-26-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Tuesday, May 22, 2001 Res. # Report #: TR-26-01 FILE #: By-law# Subject: TENDER CL2001-21 PART "A" — SUPPLY AND HAUL GRANULAR "A" & "B" GRAVEL PART "B" — HAUL, STOCKPILE AND SPREAD GRANULAR "A" GRAVEL RECOMMENDATIONS: 7 It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-26-2000 be received; 2. THAT Robert Young Construction Ltd., Peterborough, Ontario, with a total bid in the amount of$486,755.00, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL 2001-21, be awarded the contract for the Supply and Haul of Granular "A" and "B", and Haul, Stockpile and Spread Granular "A" Gravel; and 3. THAT the funds expended be provided from the 2001 Public Works Road Maintenance and Construction budget; FORTHWITH. BACKGROUND AND COMMENT Tenders were publicly advertised and called for the Supply and Haul of Granular"A" and "B", and Haul, Stockpile and Spread Granular "A" Gravel, as required by the Department of Public Works. Subsequently, tenders were received and tabulated as follows: BIDDER TOTAL BID AMOUNT Robert Young Construction (Part"A"and Part"B") 486,755.0 Peterborough, ON TRT Sand and Gravel $588,-292.00 Orono, ON 9 1 REPORT NO.: TR-26-01 PAGE 2 The total funds required for Tender CL 2001®21, Supply and Haul of Granular "A" and "B", and Haul, Stockpile and Spread Granular "A" Gravel, are included in the Department of Public Works Gravel Patching and Resurfacing account, as well as various other construction accounts. For the information of Council, the unit prices per tonne for Part A and Part B represent an average 8% increase over those bid for 2000. The low bidder has previously performed satisfactorily for the Municipality of Clarington. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. 3 Respectfully submitted, Reviewed by, I E arie Marano, H.BSc., AMCT., Franklin Wu, M.C.I.P.,R.P.P., Treasurer Chief Administrative Officer 41 �� Steph`en,A. Vokes, P. Eng. Director of Public Works MM*LAB*LM*km 917 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee Date: May 22, 2001 File#: Report TR-27-01 File #: Res.#: Subject: By-Law#:_ MUNICIPAL FEES — TAX CERTIFICATES Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 THAT Report TR-27-01 be received; and 2. THAT Council approve a change of a tax certificate fee at the prevailing rate, currently $60.00, for any verbal information requested over the telephone. Background and Comment: A tax certificate is a printed statement, which includes the current and arrears status of a property and is most frequently requested by lawyers for real estate transactions. On a daily basis, the Tax Department gets numerous telephone calls from lawyers' offices to obtain verbal tax information over the telephone. However, some lawyers then do not subsequently request the tax certificate. When a tax certificate is not requested, the Municipality loses the revenue. Staff has done a survey by area municipalities as to what they do. The results of the survey are detailed below. Municipality Verbal Information Other comments Over tele phone Yes No Town of Ajax X Township of Brock x City of Oshawa X City of Pickering X Township of Scugoq X Township of Uxbridge_ X After payment received Town of Whitby X Report TR-27-01 Page 2 Municipal Fees — Tax Certificates The property owner is entitled to information on their arrears at no cost. Conclusion: The Tax Department would like to enforce the payment of the $60.00 fee prior to any verbal information is given. The tax certificates will be issued on a weekly basis, which should not delay any closings for the lawyers, if requested on time. Respectfully submitted, Reviewed by, Ma rano, HBSc., AMCT, CMO., Franklin Wu, _ Treasurer. Chief Administrative Officer. MM/NT/MWF/hjl a t I 919 DN:TR2801 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: May 22, 2001 Res. # Report#: TR-28-01 FILE #: By-law# Subject: CL 2001-14, ONE (1) BOOM FLAIL MOWER RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-28-01 be received; 2. THAT Evergreen Farm and Garden Limited, Orono, Ontario, with a total bid in the amount of$94,384.19 (including PST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL 2001-14, be awarded the contract to supply one (1) Boom Flail Mower as required by the Municipality of Clarington, Department of Public Works; and 3. THAT the funds be provided from the 2001 Public Works Equipment Reserve Account# 2900-00010-0000. BACKGROUND AND COMMENT Tenders were publicly advertised and invited for the supply and delivery of one (1) Boom Flail Mower, as required by the Department of Public Works. Tenders were received and tabulated as follows: BIDDER TOTAL BID AMOUNT (Including Trade-In and Tax) TOT (Including A in L BID AMOUNT Bob Mark Ford Tractor Sales (1987) Ltd. $91,188.72 g Trade-In and Tax) o M Lindsay, ON Li v s $94,384.19 g r Evergreen Farm & Garden liff�ited _ � Evergreen � ON *Note: GST is not applicable as this equipment is zero-rated. 92 (1 REPORT NO.: TR-28-01 PAGE 2 The terms and conditions of the specifications included the provision that any part of the equipment proposed that would favour cost effective maintenance, lifecycle and service ability would be a consideration in the tender award. In this regard, the engine proposed by Evergreen Farm & Garden Ltd. is easier and more cost effective to maintain than a conventional cast iron engine. If there is one cylinder failure, the one cylinder can be repaired, rather than machining all cylinders as in the case of a -- conventional engine. r After further review and analysis of the tender by Public Works and Purchasing, it was mutually agreed that Evergreen Farm & Garden Ltd., Orono, Ontario, be recommended for the contract to supply and deliver one (1) only Boom Flail Mower, to the Municipality of Clarington, as required by the Department of Public Works. It is staffs opinion that the trade in offered ($15,000.00) exceeds that which would be realized at the Regional Auction Sale and it is therefore recommended that it be accepted. i The required funds, in the amount of$94,374.19, will be provided from the 2001 Public Works Equipment Reserve Account # 2900-00010-0000, and exceed the budget allocation of $60,000.00 as reflected on page 149, of the Capital Budget. The following summary provides a list of 2001 equipment purchases as shown on pages 149 and 150 of the Capital Budget and reflects an overall under budget expenditure. 9 ? 1 REPORT NO.: TR-28-01 PAGE 3 Tender Budget Amount Actual Award FtCL2- 001-2, 60,000 GVW Dump(TR-12-01) $150,000.00 $151,947.20 001-3,Two(2)39,000 GVW (TR-13-01) $150,00000 $159,319.85 L2001-7,Two(2) 15,000 GVW(TR-16-01) $75,000.00 $71,449.50 CL2001-10,Two(2)4 X 4, Pick-up Trucks(TR-17-01) $75,000.00 $53,801.60 CL2001-14, Boom flail Mower(TR-28-01) $60,000.00 $94,384.19 CL2001-15, Rubber Tired Loader(TR-29-01) $85,000.00 $122,011.55 CL2001-16,4 X 4,Tractor Loader(Report not required) $40,000.00 $16,541.96 CL2001-17, Loader Backhoe, (TR-30-01) $110,000.00 $75,900.00 $745,000.00 $745,355.85 Although the total actual awards are $745,355.85, the GST rebate will be approximately $26,000.00. It is therefore recommended that the additional funds be drawn from the 2001 Public Works Equipment Reserve Account as there are sufficient funds remaining as reflected above. The Treasurer has reviewed the funding requirements and concurs with the recommendations. .Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. The subject firm has previously provided satisfactory service for the Municipality of Clarington. �7 � REPORT NO.: TR-28-01 PAGE 4 Respectfully submitted, Reviewed by, Marie Marano, H.BSc., AMCT., Franklin Wu, M.C.I.P.,R.P.P., Treasurer Chief Administrative Officer E r Stephen A. Voke's Director of Public Works MM*LAB*km { I — F E 923 ON:TR2901 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: May 22, 2001 Res. # Report#: TR-29-01 FILE #: By-law# Subject: CL 2001-15, ONE (1) RUBBER TIRED LOADER RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: r7, 1. THAT Report TR-29-01 be received; 2. THAT Ontrac Equipment Services Inc., Peterborough, Ontario, with a total bid in the amount of$122,011.55 (including PST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL 2001-15, be awarded the contract to supply one (1) Rubber Tired Loader as required by the Municipality of Clarington, Department of Public Works; and 3. THAT the funds be provided from the 2001 Public Works Equipment Reserve Account# 2900-00010-0000. BACKGROUND AND COMMENT Tenders were publicly advertised and invited for the supply and delivery of one (1) Rubber Tired Loader, as required by the Department of Public Works. Tenders were received and tabulated as follows: BIDDER TOTAL BID AMOUNT (including Trade-in and Tax) B.E . L a rkin Equipment Ltd. $117,185.00 Peterborough, ON Ontrac Equipment Service Inc. $122,011.55 P eter borough, ON S tr ong co Equipment $145,281.80 Mississauga, ON Torom ont-Cat $159,885.65 Co ncord, ON 994 REPORT NO.: TR-29-01 PAGE 2 Upon review of the low bid, it was revealed that the submission did not meet the tender specifications with respect to the hydraulic system and the axles and the brakes. After further review and analysis of the tender by Public Works and Purchasing, it was mutually agreed that Ontrac Equipment Services Inc., Peterborough, Ontario, be recommended for the contract to supply and deliver one (1) only Rubber Tired Loader, to the Municipality of Clarington, as required by the Department of Public Works. It is staff's opinion that the trade in offered ($59,220.00) exceeds that which would be realized at the Regional Auction Sale and it is therefore recommended that it be — accepted. The required funds, in the amount of $122,011.55, will be provided from the 2001 Public Works Equipment Reserve Account # 2900-00010-0000, and exceed the budget allocation of$85,000.00 as reflected on page 149, of the Capital Budget. The following summary provides a list of 2001 equipment purchases as shown on pages 149 and 150 of the Capital Budget and reflects an overall under budget expenditure. Tender Budget Amount Actual Award CL2001-2, 60,000 GVW Dump (TR-12-01) $150,000.00 $151,947.20 CL2001-3, Two (2) 39,000 GVW (TR-13-01) $150,000.00 $159,319.85 CL2001-7, Two (2) 15,000 GVW(TR-16-01) $75,000.00 $71,449.50 CL2001-10, Two(2)4 X 4, Pick-up Trucks (TR-17-01) $75,000.00 $53,801.60 CL2001-14, Boom Flail Mower(TR-28-01) $60,000.00 $94,384.19 CL2001-15, Rubber Tired Loader(TR-29-01) $85,000.00 $122,011.55 $ 1 CL2001-16, 4 X 4, Tractor Loader(Report not required) - 16,54 .96 CL2001-17, Loader Backhoe, (TR-30-01) $40,,.00.(30 $110,000.00 $75,900.00 $745,000.00 $745,355.85 Although the total actual awards are $745,355.85, the GST rebate will be approximately 925 REPORT NO.: TR-29-01 PAGE 3 It is therefore recommended that the additional funds be drawn from the 2001 Public Works Equipment Reserve Account as there are sufficient funds remaining as reflected above. The Treasurer has reviewed the funding requirements and concurs with the recommendations. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. The subject firm has previously provided satisfactory service for the Municipality of Clarington. Respectfully submitted, Reviewed by, arse Marano, HBSc., AMCT., Franklin Wu, m.E-.LPR.P.P., Treasurer Chief Administrative Officer I.-Alli, Stephen A. Yokes Director of Public\works MM*LAB*km 9 ? 6 DN:TR3001 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: May 22nd, 2001 Res. # Report#: TR-30-01 FILE #: By-law# Subject: CL 2001-17, ONE (1) LOADER BACKHOE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-30-01 be received; 2. THAT B.E. Larkin Equipment Ltd., Peterborough, Ontario, with a total bid in the amount of$75,900.00 (including PST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL 2001-17, be awarded the contract to supply one (1) Loader Backhoe as required by the Municipality of Clarington, Department of Public Works; and 3. THAT the funds be provided from the 2001 Public Works Equipment Reserve Account# 2900-00010-0000. BACKGROUND AND COMMENT Tenders Were publicly advertised and invited for the supply and delivery of one (1) Loader Backhoe, as required by the Department of Public Works. Tenders were received and tabulated as follows: ru BIDDER TOTAL BID AMOUNT (Including Trade-in and Tax) Ontrac Equipment Services Inc. $75,440.00 Peterborough, ON B.E. Larkin Equipment Ltd. $75,900.00 Peterborough, ON Toromont-Cat $99,784.35 FConrcLo rid, ON 927 REPORT NO.: TR-30-01 PAGE 2 Upon review of the low bid, it was revealed that it did not meet the tender specifications in several areas including, engine size, turning clearance, loader operating capacity and backhoe operating capacity. After further review and analysis of the tender by Public Works and Purchasing, it was mutually agreed that B.E. Larking Equipment Ltd., Peterborough, Ontario, be recommended for the contract to supply and deliver one (1) only Loader Backhoe, to - I the Municipality of Clarington, as required by the Department of Public Works. It is staff's opinion that the trade in offered ($33,820.00) exceeds that which would be realized at the Regional Auction Sale and it is therefore recommended that it be accepted. The required funds, in the amount of$75,900.00, will be provided from the 2001 Public i Works Equipment Reserve Account # 2900-00010-0000, and are within the budget � allocation of $110,000.00 as reflected on page 149, of the Capital Budget. F The following summary provides a list of 2001 equipment purchases and reflects an overall under budget expenditure. Tender Budget Amount Actual Award CL2001-2, 60,000 GVW Dump(TR-12-01) $150,000.00 $151,947.20 CL2001-3, Two (2) 39,000 GVW (TR-13-01) $150,000.00 $159,319.85 CL2001-7, Two (2) 15,000 GVW(TR-16-01) $75,000.00-E $71,449.50 CL2001-10, Two(2)4 X 4, Pick-up Trucks (TR-17-01) $75,000.00 $53,801.60 CL2001-14, Boom Flail Mower(TR-28-01) $60,000.00 $94,384.19 CL2001-15, Rubber Tired Loader(TR-29-01) $85,000.00 $122,011.55 CL2001-16, 4 X 4, Tractor Loader(Report not required) $40,000.00 $16,541.96 CL2001-17, Loader Backhoe, (TR-30-01) $110,000.00 $75,900.00 $745,000.00 $745,355.85 q � R REPORT NO.: TR-30-01 PAGE 3 Although the total actual awards are $745,355.85, the GST rebate will be approximately $26,000.00. The Treasurer has reviewed the funding requirements and concurs with the recommendations. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. The subject firm has previously provided satisfactory service for the Municipality of Clarington. Respectfully submitted, Reviewed by, o M ie Marano, H.BSc., AIVICT., Franklin Wu, M.C.I.P.,RPR, Treasurer Chief Administrative Officer e4phe'n A. V6ke Director of Public Works MM*LAB*km 929 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose& Administration Committee Date May 22, 01 Report#: TR-31-01 Subject: CONCERTS IN THE PARK r- RECOMMENDATIONS: - f ;y It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-31-01 be received; 2. THAT the Mayor and Clerk be authorized to enter into an agreement (Attachment A)with Mr. G. Gilpin, Mr. R. Hooper, and Mr. B. Purdy to organize and co- ` ordinate the Concerts in the Park series at Rotary Park subject to the Solicitor's review; r 3. That the Municipality of Clarington agrees to indemnify and save harmless Mr. Gilpin, Mr. Hooper and Mr. Purdy from and against all losses, claims, damages, actions, causes of action, costs of expenses that they may sustain, incur, suffer or be put to at any time before, during, or after the Concerts in the Park series arising out of or occurring directly or indirectly out of the event. BACKGROUND AND COMMENT: 1.0 The Concerts in the Park series have been coordinated by Mr. Gilpin, Mr. Hooper and Mr. Purdy in Rotary Park each year generally on Thursday evenings throughout the summer season. Mr. Gilpin, Mr. Hooper, and Mr. Purdy locate sponsors for each evening to cover the costs of providing the musical entertainment etc. 2.0 The Concerts in the Park provides benefits to the Municipality via heightening the usage of the Park by the community and promoting awareness of the downtown area. TR-31-01 Pa e Two 3.0 An agreement or contract is necessary to ensure that Mr. Gilpin, Mr. Hooper and Mr. Purdy are protected as municipal volunteers for the purposes of providing the Concerts in the Park events under the Municipality's liability coverage. CONCLUSION: In order for the Concerts in the Park series to proceed, it is necessary to ensure that the appropriate liability coverage is in place. This is most appropriately done at this time by - - virtue of executing a contract for the provision of the services. Respectfully submitted, Reviewed by, aie ar an�n ,, . ., MCT Fra nklin Wu, M.C.I.P., R.P.P. Treasurer Chief Administrative Officer NT/MAM/pp - Attach: F 9 � 1 THIS CONTRACTUAL AGREEMENT made this 29'h day of May,S20O1.1.DULE A BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ("Municipality") OF THE FIRST PART MR. GARTH GILPIN, MR. RON HOOPER, AND MR. BRIAN PURDY OF THE SECOND PART WHEREAS: A. The Municipality wishes the Concerts in the Park Series to proceed; B. Mr. Gilpin, Mr. Hooper, and Mr. Purdy are willing to organize and co-ordinate the events; NOW THEREFORE WITNESSETH THAT the Parties hereto covenant and agree to and with each other as follows: 1. THAT Mr. Gilpin, Mr. Hooper, and Mr. Purdy are authorized to organize and co- ordinate the Concerts in the Park series at Rotary Park in accordance with the planned schedule. 2. In consideration for the performance of this service, the Municipality of r Clarington agrees to indemnify and save harmless Mr. Gilpin, Mr. Hooper, and Mr. Purdy from and against all losses, claims, damages, actions, causes of action, costs of expenses that they may sustain, incur, suffer or be put to at any time before, during or after the Concerts in the Park series arising out of or occurring directly or indirectly out of the event, save and except negligence of the part of the individuals involved. IN WITNESS WHEREOF the parties have hereunto set their hand and seal the day and year first above written and the Municipality has hereunto affixed its seal by the hand of its proper officer duly authorized in that behalf. SIGNED, SEALED AND DELIVERED In the presence of THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Mayor REVISED ATTACHMENT #1 TO REPORT CS-17-01 MUNICIPALITY OF CLARINGTON DEPARTMENT OF COMMUNITY SERVICES AWARD FOR ACADEMIC EXCELLENCE OBJECTIVE: F To recognize Academic Excellence for Clarington's elementary and secondary school students. CRITERIA: The respective administration of each elementary and secondary school in Clarington will select one graduating student who has demonstrated commitment to leadership and community service to receive the Municipality of Clarington Award for Academic Excellence. AWARD PROCESS: For schools at both the elementary and secondary levels, the Municipality will provide a permanent plaque to each of the participating schools. The permanent plaque will be updated annually indicating the name of the award recipient and year. In addition, a personal presentation plaque will be presented to each award recipient. All secondary schools will also receive a bursary in the amount of $100.00 for presentation to the outstanding OAC graduating student in the same criteria. The respective schools would submit a request to the Municipality for recognition of the eligible student no later than April 30 annually. NOTICE TO SCHOOLS: I An initial program notice will be circulated to the Boards of Education and to all schools in the Clarington area. All future notices will be circulated to the schools in February of each year with a response requested by April 30th annually to allow sufficient time to prepare the awards plaques. FUNDING: The expenses related to the purchase of the permanent plaques, annual presentation plaques and annual bursary are to be funded from the Unclassified Administration Account— Receptions and Tributes account #7007-X-235. II Clerk Garth Gilpin Ron Hooper Brian Purdy i i i 4 � � ON: TR3201 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: May 22, 2001 Res. # Report #: TR-32-01 FILE #: By-law# Subject: TENDER CL2001-24, SUPPLY AND DELIVERY HIGH PERFORMANCE COLD MIX RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-32-01 be received; 2. THAT the G.H. International Inc., Mississauga, Ontario, with a total bid in the amount of$54,990.00 (including applicable taxes), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2001-24, be awarded the contract to supply High Performance Cold Mix on an "as required" basis, to the Municipality of Clarington; and 3. THAT the funds expended be provided from the 2001 Public Works Road Maintenance, Pavement Patching Account#7208-00411-0169. BACKGROUND AND COMMENT Tender CL2001-24 was publicly advertised and issued for the supply and delivery of High Performance Cold Mix with bids being submitted as follows: BIDDER TOTAL BID AMOUNT G.H. International Inc. $54,990.00 Mississauga, ON Innovative Municipal Products $56,060.00 Ajax, ON 0 -Z /I REPORT NO.: TR-32-01 PAGE 2 The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. The required funds will be drawn from the Public Works Road Maintenance, Pavement - Patching Account #7208-00411-0169 from which there are adequate funds available. The unit price reflects an approximately 24% increase over the tendered prices for 2000. As this product is a petroleum based product, this increase is largely due to the increase in price of fuel. The subject firm has previously provided satisfactory service and product to the Municipality of Clarington. i Respectfully submitted, Reviewed by, i i r i i a Marie Marano, H.BSc., AMCT., Franklin Wu, M.C.I.P.,R.P.P. Treasurer Chief Administrative Officer 46qp n A. Voke`,, P. Eng. Director of Public Works MM*LAB*km 9 39 ON: TR-33-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: May 22, 2001 Res. # Report#: TR-33-01 FILE #: By-law# Subject: TENDER CL2001-22, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-33-01 be received 2. THAT Tri-Air Systems, Scarborough, Ontario, with a total bid of $4,950.00 (plus G.S.T.) for Part "A" and a Journeyman hourly rate of $63.50, be awarded Part "A" of the Mechanical Equipment Maintenance Contract, as required by the Municipality of Clarington; 3. THAT Jack Burgess Plumbing and Heating, Bowmanville, Ontario, with a total bid price of $1,296.00 (plus G.S.T.) for Part "B" and a Journeyman hourly rate of $48.00 be awarded Part "B" of the Mechanical Equipment Maintenance Contract, as required by the Municipality of Clarington; 4. THAT pending satisfactory service and pricing the contracts be extended for a second and third year; and 5. THAT the funds expended be drawn from the respective facilities Mechanical Equipment Maintenance Accounts. BACKGROUND AND COMMENT: Tenders were advertised and invited with bids being received and tabulated as per Schedule "A" attached. REPORT NO.: TR-33-01 PAGE 2 The general scope of the work is to provide all necessary labour, materials and equipment to perform service maintenance, inspections, repairs as requested and emergency calls on mechanical equipment, as required by the Municipality of Clarington. The contract is for the period May 30, 2001 to May 29, 2002, with an option to renew for a second and third year, pending satisfactory service and pricing. All pricing is to remain firm for the first year. Due to the variation in the type of equipment located at each Municipal facility, the contract is divided into Part "A" and Part "B". Part "A" covers the mechanical equipment located at the following facilities: Bowmanville Fitness Centre Fire/Court Building t Bowmanville Library Garnet B. Rickard Recreation Complex j Bowmanville Museum Ken Hooper Fire Hall - Station #1 Animal Control Clarington Beech Centre Visual Arts Centre Orono Orono Town Hall Clarke Library Clarke Museum Newcastle Village Newcastle Community Town Hall Newcastle Village Fire Hall Newcastle Lions Pool Part "B" covers the mechanical equipment located at the following facilities: Bowmanville Building Services 150 Port Darlington Road 9 � 7 REPORT NO.: TR-33-01 PAGE 3 Enniskillen Enniskillen Fire Station #5 Newcastle Village Brownsdale Community Centre Darlington Hampton Municipal Building Courtice Fire Station Darlington Arena Kendal Kendal Community Centre Under the general terms and conditions of Tender CL2001-22, the Municipality may without invalidating the bids, award the contract in whole, or in part, whichever is in the best interest of the Municipality of Clarington. The total expenditure for this contract for 2000 was approximately $97,639.10. Of this total, only $6,096.50 was for preventative maintenance. Any emergency repairs that may be requested over and above the total bid amounts for Part "A" and Part "B" are charged at the hourly rate. Of the $86,007.89 total for emergency repairs, approximately $55,393.29 is for labour and the balance of$30,614.60 is for parts. Note, the prices tendered by the low bidder for Part "A", Tri-Air Systems, represent an increase of 1% for regular Journeyman's hourly rates, and for overtime Journeyman's hourly rates. The prices tendered by the low bidder for Part "B", Jack Burgess, represent an increase of 7% for regular Journeyman's hourly rates, and for overtime Journeyman's hourly rates. 0 -z 0 REPORT NO.: TR-33-01 PAGE 4 After further review and analysis of the bids submitted, it was mutually agreed by the Public Works Department, the Purchasing Manager and respective facilities managers, that the low bidders, Tri-Air Systems, and Jack Burgess Plumbing and Heating, be recommended for the contract award for Parts A and B respectively. Both firms have previously provided satisfactory service to the Municipality of Clarington. - Respectfully submitted, Reviewed by, IA- Marie Marano, H.BSs., A.M.C.T. Treasurer Franklin Wu, M.C.I.P.,R.P.P. Chief Administrative Officer J e h aruana ector of Community Services p e A. oke Director of P blic Works MM*LB*km 939 SCHEDULE "A" BID SUMMARY TENDER CL2001-22 MECHANICAL EQUIPMENT MAINTENANCE CONTRACT Bidder Total Bid Total Bid Regular Overtime Combined Maximum Part A Part B Rates Rates Total Increase for Renewal Jack Burgess Plumbing & NO BID $1,296.00 A) $48.00 $68.00/hr $182.00 2" Year 5% Heating B) $28.00 $38.00/hr 3`d Year 7% Bowmanville, ON C) 20 % Tri-Air Systems $4,950.00 NO BID A) $63.50 $92.25/hr $264.50 2" Year 4% Scarborough, ON B) $43.50 $65.25/hr 3rd Year 3% C) 30 % O Advantage Airtech $24,495.50 $5,303.00 A) $49.00 $85.75/hr $231.00 No Bid Pickering, ON B) $35.00 $61.25/hr C) 30 % NOTE: A. Journeyman's Rate B. Journeyman's Helper Rate C. Parts and Materials: Cost Plus G.S.T. Extra i Presentation to Council-May 22, 2001 Mayor Mutton, Members of Council, Staff and Ladies and Gentlemen. I have worked with Clarington Community Care for the past 14 years, the last five as Administrator of the Home Support Program. In all the years that Community Care has been involved in the planning for a Seniors Centre for citizens of this community, it was the intent that the offices of the local Community Care would be housed in the same building or facility. This would provide the much needed blend of social health and well being and home support services for members of the community. It has been a very positive and beneficial relationship for everyone. Adequate parking has and will continue to be a concern for our agency. It is important for us to have safe, convenient and at times accessible parking for clients and volunteers. I must tell you that Clarington Community Care has the largest client and volunteer numbers and service provision of all seven offices of Durham Region Community Care Association. It is projected that this I trend will continue. Any information and forecasts published indicate that increasing client numbers will demand an even higher level of service through community programs. Presently, we have 1886 registered clients and 536 volunteers on file. Clients do come to our office to register and volunteers drop by on a regular basis. This year we acquired a van equipped to carry wheelchairs as part of our transportation service for clients of the Clarington community. We have been working with the Older Adult Assoc. coordinating transportation for members using the van and volunteer drivers. We have managed to coordinate drives so that one vehicle brings more than one person to the centre for certain programs. Our year end stats indicated that 450 clients were served through our transportation service. All of these factors add to the activity of our home support program. We are proud to be a local program crediting much of our success to the community who supports us. We sincerely appreciate the community environment that we enjoy at our office site and we share in the concern for adequate parking at the Clarington Beech Centre. i PRESENTED TO G. P&A MEETING OF MAY 22, 2001, RE : STAFF REPORT WD 20-01 ON PARKING AT BEECH CENTRE My name is Annabel Sissons, a resident of Orono, and with me is Jean Broad of Bowmanville. We are members of the Clarington Older Adult Association and served on the first Board of Directors whose goal it was to achieve a Senior's Centre for the residents of Clarington. For five years this working Board strove assiduously and harmoniously with Municipal Council and Staff to find a suitable site for an Older Adult Centre for the 17%of the residents of Clarington 55 years and older. Criteria were based on the findings of a feasibility study funded by the Municipality. The site was to be affordable, accessible, visible, suitable for older adults, sustainable, and with adequate parking. Four locations were evaluated, with in depth assessment of architect's plans of buildings. After systematic rejection of all four sites, and four years later, it became known that the Bowmanville Lions Club at 26 Beech avenue was for sale. Purchase of this heritage building by the Municipality gave this historical home in old Bowmanville a new lease on life. On site parking was a key concern for a thriving"People Place"destined to grow. Clarington Beech Centre is a truly intergenerational centre, home for the Older Adult Association, Clarington Community Care, and Lion's Club Nursery School. Community cooperation and support has contributed greatly to it's success. From the beginning of one day a week programming in 1994, the Rotary Club, Legion, Kiwanis, Memorial Hospital, Lions Club, Durham Health Department , and many local agencies and businesses have contributed to the viability and success of the Association. The enthusiasm of the growing membership played a vital role. The planning and development of the former Lion's Club site was shared with the residents of Old Bowmanville and the Clarington Community as a whole. They were invited to an open house, a June garden party on a neighbour's lawn, and to public meetings to view and comment on plans for additions and renovations. Parking was a recurring question, and now needs to be addressed. As membership and community use continues to grow, the need for additional parking grows with it, and we now need to bite the bullet! To assure the safety of older adults, frailer ones in particular, on site parking, carefully managed by staff, is vital. Not only does the Clarington Older Adult Association need readily accessible parking, but parking for tenants and rental groups is essential to the economic sustainability of the Beech Centre, and thus of the Association itself. We support the recommendations contained in the Staff Report. h / - L+- /�-7�) KENG S COURT ----- �` �q�������3��---___ ~.^ ~^ ��^~^� ��� �7 36 Kin-Street East, 8ovmunvi||o. Untorio _-_ L)C \N2 JQjN6'S COURT Telephone: (905)623-4277 Fax: (905)623-2 198 e-mail: kingscourt@durhammall.coin Mayor Mutton Municipality of(]u6ugtoo 40 Temperance Street BovvmuuvU|o, Oy4 LlC3Ad May 22`20Ol Mayor Mutton and Members of the Counsel; lumhere this evening uo the General Manager of King's Court Catering Inc. We are u complete off premise catering company. We employ over fiftypeople with fb|L part time,and occasional helpmany of which maresidents ofC)udo&tuu. \myself u000long dmuresident oyBmpmauviUo and grew up'inthe historic area. My involvement in different organizations shows my understanding of the issue of preserving . and uubuuoing green upuuo. The topic that l would like to bring 8/ovund is that of the need for parking at tbuC|udugtou Older Adult Centre. Any given week you can find uo catering from Northumberland County to Durham Region and cope with parking issues at many of the facilities, with Clarington Older Adult Centre being one of our biggest concerns. We cater over eighty ffinoLiuoxu year/¢the centre with more than half uf our functions being mid-week midday functions. \90 have found that the need for parking ix oo ongoing concern.Due Su the access u,the kitchen,quite often we find our vans boxed io and the odd time our vehicles have been damaged hypaop|e that have tried 0o maneuver their vehicles around ours. To complicate this problem, the loading area overlaps with the day oura centre entranceway and l question the safety of the children io that area. These issues and those mentioned by other delegates exemplify the need to pursue addition parking at the Clarington Older Adult Centre. Thank you for your time and l will be willing to answer any questions, Yours truly, -� Kevin Anya4i- General Manager King's Court Catering Inc. www.kingscourtcatering.com i May 22nd GP&A Council Meeting i Mayor Mutton, Councilors and Staff. I would like to take this opportunity to inform everyone on the operation of the Older Adult Centre and request your support of Report WD-20-1 being discussed this evening. In January 1998 The Older Adult Association was incorporated and in Sept. 98 moved its operation into The Clarington Beech Centre. The mission statement of this association is TO PROMOTE THE WELL BEING OF OLDER ADULTS THROUGH THE PROVISION OF AFFORDABLE PROGRAMS AND ACTIVITIES. Our programs and services are aimed at seniors living in Clarington, whether in their homes or with others. The philosophy underlying the type of operation, operated by the COAA is to help seniors manage their own affairs, maintaining their self-reliance and sense of worth. At the Clarington Beech Centre we offer abroad range of recreational and activity programs including cards, dance, crafts, computer classes, interact groups such as a book club, newcomers club, current events, exercise groups and a choral group. This past winter we offered 1 I approximately 30 activities for our members to participate in. Educational programs are offered as arranged and have included various health and wellness topics, financial planning and driving. The COAA also provides a weekly lunch program presently attended by approximately 45 members every Tuesday. Of course special events are organized and offered throughout the year as entertainment, fundraisers and holiday celebrations. The Clarington Beech Centre provides a physical gathering place for older adults living in our Municipality on a year round basis. To ensure we can do this we need additional on site parking. The COAA works closely with other senior organizations like Community Care, Durham Dept. of Health and the 50 Plus Group. 50 plus, an independent organization uses our facility for their programs. This organization offers exercise programs that some of our members participate in on a regular basis. Since the Centre has opened, our membership has doubled. We presently have approx. 440 members and we project this will increase to 625 in 2003/2004. The Older Adult Association reaches out to all residents in the Municipality. We welcome new residents and seniors in the Municipality to use and participate in activities at the Centre. In 2 Presentation to Clarington Council - 22 May 2001 by Bill Humber, on behalf of the Old Bowmanville Neighbourhood Association I am here tonight to speak on behalf of neighbours in the area surrounding the Clarington Beech Centre - a role I feel confident in performing based on the support shown to the executive of the OBNA at our annual community meeting on 25 April. We request that Council: - reject the expansion of parking facilities at 26 Beech Avenue in the area south of the tennis courts at this time, until a full planning process has been undertaken but most immediately and significantly - reject the Beech Avenue and Lowe Street storm sewers project. We believe that healthy urban places require green space parks particularly in areas lacking such amenities. We believe that before putting any storm sewers underground a full and complete environmental impact study needs to be undertaken. Despite the cautionary note in staff's report as to the duration of this dig, we have major concerns about such activity especially as it would be followed by another within two years. We believe that further study needs to be undertaken on the real street parking situation on Beech Avenue, as referenced in Staff' s Report to you. Parking has always been common practice on the east side of Beech Avenue. My own experience of this situation dates back to 1976 but I have a newspaper story confirming this status in 1966 . Parking has never been allowed on the west side and signs indicating its prohibition have been in place during my entire residence. Ticketing of cars appears to us to be the result of internal communication challenges facing municipal departments . I note as well that street parking on Beech can accommodate up to 25 cars not the 15 referenced. Finally Item 2 .5 references the Fire Department' s concern about parking on either side of the street . This is a complex issue which we can' t resolve in this time period but its full and detailed examination is warranted as part of the entire strategy of planning for needs in older, traditionally designed and mixed use residential neighbourhoods . We have started that discussion in our i submissions to you and await response and further dialogue. The root of this issue on the surface appears to be meeting the needs of what I will call mobility-challenged car-arriving users of the Centre and in particular older adults, as well as young children attending the nursery school. To date however we have no statistics on the scope of this issue. Yes we have seen projections of total users at certain times. But this doesn't address the issue of how many of these are mobility-challenged people. We've heard a figure that 99% of older adults fit the category of mobility-challenged. That 99%- figure strikes us as highly suspect - like a number plucked out of mid-air. We ask how many of these 99* are attending at any one time? We pose a simple question - are there enough spaces to meet the needs of the mobility-challenged at any one time if they were the only users? Where is the comprehensive needs assessment? We have heard it said that in fact one of the great challenges of the Centre is the need to accommodate other events and users in order to meet its financial obligations . A figure of $75, 000 has been mentioned. We suspect that this is what the issue is really about accommodating the parking needs of able bodied staff, other Centre users, and special interest groups renting the building from weddings to businesses whose use often occurs at the same time as that of mobility-challenged car-arriving persons . At its root this issue is really about the financial relationship between the owner, the Municipality, and the Centre' s managing tenants. We note that the same kind of able-bodied users who might occupy the Clarington Beech Centre correspond to those who might use other facilities in our mixed use neighbourhood including those at Marnwood, Central School, and Northcutt-Elliott all of which have significantly fewer parking spaces than the CBC and all of which function through the use of alternative means . I note in particular the Bowmanville Museum which has, as best as I can determine, no available parking but which last year drew 11, 980 visitors and over the past decade has accommodated in the neighbourhood of 100000 people. , The implications of undertaking work this year on Beech Avenue are significant! Approval for this underground work at this time, would guarantee a paved parking solution. There would be no reason or incentive to examine other options. By electing not to support this digging you will force all parties to review this issue in greater detail and come up with better long term solutions for the needs of older adults, as well as saving the Municipality at minimum $225, 000, along with the cost of digging this year in the amount of $50, 000, as well as other likely work associated with these projects . We may be speaking of an expenditure approaching a half million dollars, i which ultimately is for a need for which no feasibility study has been prepared nor analysis undertaken by a neutral third party. This a significant monetary issue and before approving anything you need to look at the full cost implications and the willingness of the building's managers to come to the table and consider real options. If you support the Beech Avenue sewer project you have provided them with the ability to avoid any consideration of options because they have the paved parking lot solution in their back pocket. Let us not forget that this is taxpayers money we are talking about. Some ideas have already been presented in preliminary meetings and deserve more than a cursory one sentence objection, and we believe that solutions can be found that ensure that priority is given to the needs of mobility-challenged car-arriving persons such as older adults and children at times of peak use. We look forward to the sharing of these ideas . We believe this should occur because this is a mixed use traditionally designed area that requires solutions other than those which might be applied at a site on the outskirts of town. Rejection of sewer construction and the resulting paving of green space would send a clear message that ours is a Municipality in which the automobile does not take precedence. Many generations have and will continue to use this valuable green space for quiet recreation, simple games, and friendly encounter. And it even provides older adults now and in the future with flexibility in providing appropriate activities for their emerging needs and interests . I believe that many older adults in fact regard green space as a legacy that we owe future generations. Our approach would allow this to happen and still provide for the unencumbered access of mobility-challenged car-arriving persons. We ask you to counter the sense of people against people which is emerging out of this issue. We fear that some feel obliged to support the proposal for digging up the street, threatening its trees, and removing park space because they are uncertain of their status in the building if these proposals are rejected. They need to be assured that this will not be the result of a proper decision. We need to give this process time to work itself through. Our involvement began only on 17 April, barely a month ago. In conclusion: We implore you to remove the provisional item for work on Beech and Lowe from the table. There is in fact no compelling structural reason to undertake it at this time. We ask that, in the absence of one to date, you undertake a i comprehensive and neutral feasibility study for this entire issue . We ask that you charge all interests with the task of developing a more comprehensive solution to this issue and recommend that you bring in a neutral third party with facilitation skills to help create a win-win resolution which at the end of the day will be have significant cost benefit for the taxpayers of the Municipality. We ask for respect for the guidelines contained in the Report for Infrastructure upgrading which pointed to a full environmental study and community involvement before any work would commence on Beech Avenue. This is not scheduled to occur until 2003 at which time the risk of damage to trees would be minimized by virtue of there being only one dig, and one for which there is a proper and detailed study of trees on the street, such as was undertaken for Centre Street. This analysis does not presently exist . We ask that additional areas of the Municipality such as your Planning Department be involved in this process. They should have access to ideas and approaches commonly found in traditional neighbourhoods with mixed uses . The future of our neighbourhood rests on your wisdom. Thank you. i I May 22nd, 2001 Mayor .Mutton, Members of the GP and.A Committee As President of the Clarington Older ,Adult .Association, andone who has been involvedsince 1988 'With looking for and obtaining a Centre for the Older .Adults in Clarington, I welcome the opportunity to .Address you tonight regarding parking. ,first andforemost it must be remembered that we are Dealing with Older Adults. .Many say no yarking is Required: People can yark in .Munic paCyarking lots Such as the one by the 'Water Tower and waCk to the Centre oryark on streets andwaCk. Because of the age of I"he members that tine are dealing with, these alternatives .Make no sense. .A number, including members, staff and our major Leaseholders have outCined their concerns regarding Parking andsafety issues at the Centre. Our 1 Organization stongley opposed the purchase of the property mainly for two reasons, those being the lack of proper parking and the cost of heating an older building. No others came forward to support our Position. We approached Council in March of Woo requesting more on-site parking at the Centre. ''his follbwed, as outlinedin the Staff report, tickets being issued6 y the Munic pality to a number attending a meeting. Despite our asking that tickets not be issued, we were told the y had To be because of one of the neighbours had made a complaint. That business has made no further rentals Nor have there been any further discussions regardin g a Sizeable donation which we had been pursuing up to that time. With our membersh p approaching 450 we ask you To support this report that willgive us an additional4o z i parking places on site. You are aware that we have receiveda q-rillium grant of$75,000.00 over three years. 7'o continue to receive this grant we must continue to Increase our membershp andrevenue., this cannorlbe .Accomplished if we do not have parking. Whose that Didnot renew their membersh ps Cast year andother Than illness, tack of parking was cited as the main Reason. Safety at the Centre is a major concern. I have personally Counted?7 illegally parked cars at some fundraising functions. At a recentCy sponsored munic palfunction, it was not possible to exit or enter at the north end: In the event of a problem at the Centre, it would be impossible for the ambulance or the fire trucks to enter. q-he report indicates we are not in agreement with 3 i Staff as to the best location for the extra parking. -We have major concerns about entering and exiting the Preferred staff Cocation but this can be discussed at further meetings. In conclusion, I feeCthat staff, Directors and 'Members are doing excellent work in making the Centr ��� �.-� •moo �� " .�� ,Function smoothly. 'We have done a survei of members and no Members in the past two weeks. Over 97°o indicated Parking was a problem. We support the recommendation to approve the Parking in princ pCe with the finaCdetails to be done by September. I believe that this Centre has the capacity for a membershtp of up to l000 members. The municipality must make preparations to ensure parking is available in the future if the Centre is to attain its fitCCpotentiaC. 4 i i Respectfully submitted Don Welsh President CCarington Older .adult .association. s i Strike, Salmers and Furlong Barristers&Solicitors b 38 King Street West P.O.Box 7,Bowmanville,Ontario L1C 3K8 Allan W.Furlong 905-623-5791 Fax:905-623-8336 Ronald R.M. Strike David W.E. Salmers Catherine L. Salmers Dan M. Strike Practising in association,not a partnership Zenovi T. Salmers,Law Clerk A.Alan H. Strike(Retired) W.Ross Strike(1895- 1987) Reply to: Bowmanville May 22, 2001 His Worship Mayor Mutton and Clarington Municipal Councillors 40 Temperance Street Bowmanville, Ontario L1C 3A5 RE: Report TR-27-01 Municipal Fees -Tax Certificates Lawyers routinely call the tax department to inquire about tax information for a prope We either acting on behalf of the taxpayer who is selling or remort a in the roe are the purchaser who is buying the property. g g g property rty or on behalf of When we are acting for a vendor/taxpayer we are getting details required to complete adjustments on the sale of the property and/or to arrange for any tax arrears to be paid from the proceeds from a new mortgage or sale of the property. practice of releasing this information to a taxpayer' awyerl be discontinued l unlrecommends s the 1 that the orders a tax certificate. lawyer Even though this report does recommend that property owners would still be able to obtain information about their arrears at no cost, I am not sure what this means. Does this mean information is only to be released to the property owners and not to their lawyers? If so, this mean the taxpayer must take time off work to attend or telephone the Municipal offs eses during regular business hours? Does this mean only information about arrears and not details about the property tax account will be given out? I suggest that a lawyer, as agent for the taxpayer, should be able to get whatever informat ion the Municipality is willing to give to the taxpayer. I further suggest that a taxpayer is entitled to know the property taxes he is being charged for the current year, what he has paid to date and not j just the amount, if any, he is in arrears. This is especially the case in light of the many taxpayers don't ever see or directly pay their tax bills. Increasingly the Municipality takes payment directly from the taxpayer's bank through an automatic withdrawal plan it the sent directly to the taxpayer's mortgagee for a tax bill is from the taxpayer with a regular mortgage payment. The taxpayer wholeithemoney as In advance with their mortgage or has the payments p y p y their taxes automatically not receive a reconciliation as o at is being charged and withdrawn from account may the year. been paid until the end of To not provide tax account information to a taxpayer would be akin to providing details of the account to a credit card holder unless the cardholderpaid$60.00 fort'not information. This is just fundamentally wrong. It takes all of 30 seconds for staff to the property tax information on the computer screen and the Municipality is considering charging gin a taxpayer$60.00 per inquiry for this service? g g And furthermore, to give this information to a taxpayer only and not the tax a in essence is the taxpayer's agent, is incredibly short sighted from a practical point of lawyer, who more efficient for everyone concerned for the lawyer's staff to get the information the need from the tax department rather than for the taxpayer, who invariably wastes the time o t m departments clerical staff,to call the Municipality to get information f the tax have to have it explained to them, only to get the wrong information and have o call the and Municipality again. I suspect that report TR-27-01, which has been brought forward by the Treasurery Department, is a reaction to the declining revenue from tax certificates in recent years. The problem decline in revenue has not been brought on by the Municipality releasing tax information tat this lawyers over the phone, a practice that has been in place for as long as I have been practicing o law, but by the advent of title insurance which does not require a tax certificate. Historically, lawyers have protected purchasers and their lenders against municipal tax arrears, which fly lien on the property, by obtaining a tax certificate. If the certificate discloses ' form a is forwarded to the vendor's lawyer and arrangements are made to have the arrears paid from proceeds of sale. Under a title insurance policy the lawyer does not get a tax certificate, but n the rather is only required to get a verbal where available and to request arrears get paid from the proceeds of sale only when a verbal had disclosed arrears. I repeat a tax certificate is not ordered and a verbal is only required if available. If there are tax arrears eventually the title insurer a them, but only after some confusion, enquiries with the tax department staff and some dela p ys Since all purchasers re uire either a tax certificate title insurance, (i.e. one or the other, not both) and a verbal is not required if you get title insurance, the assumption that a "no verbal" policy will increase the number of tax certificates is flawed. What will happen if verbals are no longer given out by the Municipality? on the ordering of tax certificates. The same number of tax certifi ate will e to ordered, but more properties will change hands that have tax arrears. more owing on the property they just bought they will angry c purchasers find out there are taxes their lawyer. It will eventually get sorted out and the title insurer will pay the arrears, but o then t only i after some hard feelings and time has been wasted by the staff of the tax department and la er's office explaining what has happened to the purchaser. ��'3' I i This report was put together without consultation with any local members of the bar. I would ask that before it goes to Council it be sent back to staff with direction to consult with local lawyers for their input and come up with a more comprehensive report. The local bar is eager to provide input. p At the very least if this report proceeds to Council, I submit that it be amended such that the current policy of releasing tax information at no charge to taxpayers or their lawyers over the phone regarding their own properties continues. To discontinue this practice is wrong and will have a negative impact on the collection of tax arrears. fundamentally Yours truly, ; STRIKE, L E FURLONG DAN M. STRIKE DMS:lmr t el Your Views on Parking at The Beech Centre NAME ADDRESS MEMBER OF COAV Do You Believe riYES NO Park is a Problem Yes N o a V Yf 6 S �Q -V/� V` Your Views on Parking at The Beech Centre NAME ADDRESS MEMBER OF COAL Do You Believe YES NO Parking is a Problem Yes No Fc-7�.1�l` . -1- r< 1 5 4N .Q V V/ �j' Your Views on Parking at The Beech Centre NAME ADDRESS MEMBER OF COAL Do You Believe YES v NO Parking ila�Problem Yes i-' No CA 7 Your Views on Parking at The Beech Centre NAME i ADDRESS MEMBER OF COAA Do You Believe YES NO Parkin em 9 is a Probl Yes No - Cam- -ate �j -�--------- ,-- -- --- -- - -----L✓--- �. Z J (J)� Your Views on Parking at The Beech Centre NAME ADDRESS MEMBER OF COAA Do You Believe YES NO Parking is a Problem Yes No v' rr v � v . j ,/ t/ LZ Your Views on Parking at The Beech Centre NAME i ADDRESS MEMBER OF COAA Do You Believe -- -� YES No Parking is a Problem Yes 6/✓ - i - - - ----------- 00L6� Your Views on Parking at The Beech Centre NAME ADDRESS MEMBER OF COAA Do You Believe YES NO Parking is a Problem ------ - ----- Yes No - i L ' --------------- y ' _CL_ Your Views on Parking at The Beech Centre NAME ADDRESS MEMBER OF COAL _Do Y_ ou Believe _ YES NO Parking is a Problem --- Yes No -T- - ----------- _ I