HomeMy WebLinkAbout02/16/2001 (Special) MUNICIPALITY OF CLARINGTON
SPECIAL GENERAL PURPOSE AND
ADMINISTRATION COMMITTEE MEETING
FEBRUARY 16,2001 -9:30 A.M.
FILE
i
L
MUNICIPALITY OF
_ ~arington
ONTARIO
SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: FEBRUARY 16, 2001
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. PRESENTATIONS
(a) The Director of Public Works and the Director of Community Services will be making
presentations relating to specific projects contained within the 2001 Capital Budget.
4. REPORT
(a) TR-OS-O1 - 2001 Capital Budget and Four-Year Forecast
(b) CS-OS-O1 - Courtice Community Park Project
(c) CS-06-O1 - Courtice Community Complex -Expansion
5. ADJOURNMENT
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET BOWMANVILLE ONTARIO L1C 3A6 (905) 623-3379 FAX 623-4169 RECYCLED VIIVER
WEBSITE: www.municipality.clarington.on.ca
MUNICIPALITY OF -.. ,
_ Iarington
ONTARIO
SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: FEBRUARY 16, 2001
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. ROLL CALL
2. DISCLOSURES OF PECUNIARY INTEREST
3. PRESENTATIONS
(a) The Director of Public Works and the Director of Community Services will be making
presentations relating to specific projects contained within the 2001 Capital Budget.
4. REPORT
(a) TR-05-01 - 2001 Capital Budget and Four-Year Forecast
(b) CS-05-01 - Courtice Community Park Project
(c) CS-06-01 - Courtice Community Complex - Expansion
5. ADJOURNMENT
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET • BOWMANVILLE • ONTARIO • L1C 3A6 • (905) 623-3379 • FAX 623-4169
WEESITE: www.municipalily.clarington.on.ca RECYCLED PAPER
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: Special General Purpose and Administration Committee
File#:
Date: February 16, 2001
Res.#:
Report#: TR-05-01 File#:
By-Law#:
Subject: 2001 Capital Budget and
Four Year Forecast
C
Recommendations:
It is respectfully recommended the Special General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-05-01 be received;
2. THAT the 2001 Capital Budget as outlined in the attached document and in
this report, be approved,
3. THAT Attachment 1, 2 and 3 to this report, identifying the Reserve Fund and
Reserve Fund balances and summaries of capital draws on these funds be -
approved; and
4. THAT the Four Year Forecast be approved in principle.
Background and Comment:
1.0 Timing
1.1 The Capital Budget is presented to Committee on February 16, 2001, in order to allow
the Municipality to take advantage of timing efficiencies for capital projects in respect
of tender timing for construction, advertising, etc. As in the past, the Capital Budget
has been presented separately from the Current Budget due to delay in finalization of
assessment and other information from the Province.
1.2 The Current Budget is tentatively scheduled for presentation to Committee at the
regular General Purpose and Administration meeting of April 23, 2001.
Report TR-05-01 Page 2
2001 Capital Budget & Four Year Forecast
2.0 Impact
2.1 The recommended impact on the tax base of the proposed capital budget is 0%.
2.2 The zero percent impact has been achieved by applying essentially all the estimated
assessment growth of approximately 2.5% ($400,000) to the capital budget. The
overall increase in capital supported through the tax base is approximately $514,000.
The difference is absorbed through rounding. If the growth is less than anticipated, it
is recommended that the rate be maintained at the proposed 0%, by drawing on the
surplus.
E
2.3 The demand for capital infrastructure requirements is ever increasing in high growth
Municipalities such as Clarington.
3.0 Major Capital Projects
3.1 The major capital projects affecting the year 2001 include the following:
3.2 Indoor Recreation —The two following projects will be presented by Community
Services during deliberations:
3.2.1 Courtice Community Complex Expansion
The expansion to the fitness component of the Courtice Community Complex has
been included in the 2001 capital budget and is the topic of a separate report by
Community Services on the budget agenda.
3.2.2 New Facility— Courtice Community Park
The new facility identified in the Development Charge Background Study to meet the
needs of ice demand is the topic of a separate report on the capital budget agenda.
3.3 Engineering Services
The Public Works capital program for 2001 will be presented to Council during the
deliberations. There are a number of projects accommodating growth and
development. Also included is the Graham Creek bridge reconstruction in Newcastle
for approximately 1.2 million. This project is a one time significant cost item with no
Development Charge contribution. It is recommended to be financed from the
General Municipal Reserve Fund which has been consolidated with the funds from
the Municipal Enterprise Reserve Fund.
Report TR-05-01 Page 3
2001 Capital Budget & Four Year Forecast
3.4 Systems
The replacement of the Financial applications including the general ledger and budget
modules has been budgeted over the past three years and was originally intended for
replacement in 2001. However it was delayed due to budget limitations. We are now
at the point that inefficiencies and P.S.A.B. requirments will no longer permit delay of
implementation of this application.
4.0 Additional Capital Considerations
4.1 Consistent with past practice, and a matter of housekeeping, many reserve funds are i
recommended for closing to other funds, as the projects are complete, or funds are
more appropriately consolidated. In light of this and the PSAB (Public Sector
Accounting and Audit Board), financial statement reporting changes, it is
recommended that the Municipal Enterprises Reserve Fund Balance be rolled into the
General Municipal Reserve Fund for funding of appropriate capital projects as
approved by Council through the budget process. The Property Management
Reserve Fund has been dissolved, with the elimination of that Department and the
funds allocated between the Community Services Capital Reserve Fund and the
Public Works Parks Capital Reserve Fund.
5.0 Operating Budget
5.1 At this point, it is anticipated that April 23rd is the earliest possible date for
deliberation. The information required from the Province to implement Bill 140 is not
likely to be available for the Region to set tax policy until sometime after April 30. Bill
140 will significantly impact the residential tax bill by transferring any increases that
are above the "fixed cap of 5%"on commercial/industrial and multi-residential on a
Region wide basis to the residential base. The Province is attempting to move the
commercial/industrial/multi residential tax rates closer to the residential rate so that `
tax is collected on a more "even" basis. The Region is attempting to analyse the
impacts with the limited information, and this will be further addressed with the current
budget report.
5.2 Departments are currently working on operating budgets. Preliminary estimates
suggest pressures from uncontrollable and external forces such as Bill 140, Provincial
downloading, prior grant losses etc. would create a significant tax impact to maintain
services, including Reserve Fund transfers, at the expected levels. The impacts and
rates will be further discussed with the operating budget in April. Staff are working
hard to deliver a reasonable operating budget and tax impact.
Report TR-05-01 Page 4
2001 Capital Budget & Four Year Forecast
6.0 Conclusion
6.1 The Capital Budget is presented for Council consideration. The financing for most of
the projca---ts is a combination of Reserve, Reserve Funds (Development Charge etc.)
and/or tax base.
6.2 Operating Budget flexibility will be restricted due to the proposed application of the
assessment growth room to the Capital Budget to achieve a 0% increase.
Respectfully submitted, Reviewed by:
is
a 'e A. Marano, H.BSc.,AMCT, CMO, Franklin Wu, M.C.I.P.,R.P.P., _
Treasurer. Chief Administrative Officer.
MM/hjl
Attachments
FeWulary 9,2001 f - -i - ----
2001 CAPITAL EXPENDITURES REPORT TR-05-01 ATTACHMENT#t
SUMIMARr R E S E R V E F U N D S RESERVES
MUN.CAPITAL DEVELOPMENT GENERAL P.WJ R PARKS COMMUNITY OTHER Res.Fnd NARKING OTHER Fund
DEPARTMENT/P TOTAL TAX TOTAL R s la'F RES FNOS RESERVES WORKS CHARGES MUMCIPAL CAPITAL SERV.CAPITAL( Name _FUNDS Narrr
_- .-.-. _-___ .�.�._
Ma or b Council -
--- Mayor(Office Egmp)_ 5.000 5.000 _ - - - --- - - -- - - -
Council(Conbngency) 1,000 1000
6,000 8.000 w. v.v::..:,.•.. - -- - --
-(-
Gene2lOtfce 4.000 4.000
H man Resources 15.000 15.000
- 19.000 - - -
...........
Clerk -
} -
_ IGenaral Office _ 5.000 5.000
ByaawEnforcem _ 1,100 1,100 _ - - _ _ -- - i -- -- -- ---- --- -- -- - --- - - .
1
Parkrnq Ento_M 35,000 - 35.000 35.000 - -- ` ----- --- - --- -- - - - -- - .
l
- — -- - — 1 - --- --
Ammal Conwl 10,000 10,000 - -- - A CM E
I 35,000 Pa k Lot
� 51.100 18.100 35.000 •-•.•::... ........... ' _qmp
inance
_._ -
_.
General Office d H-Sal 20,000 20,000 _
-- iLeases-topers etc 47,000 47.000 - -_ _ _ _ - _ _ --- -- - - -._._
Ha are 442,800 210.000 232,800 150,000 82,800 100,000 1 -50.000 -- -- -- r - 0
software 296,800 296.800 --__. -_ __ _ ,- -. 1. --___ _.- -_ __f _ ...__ 82.80 1 - Garbage
- -
---
GIS Hardvare 165.500 65,000 -_ 100.500 55.500 45.000 55.500 -- - __. - - _._
- -- — --- -- - — - 1
Garbage
_ 45.000 GIS
G 15 Software 20,000 20 000 - 20,000 f 2,000 GIS
992,100 638,800 353,300 205,500 147,800 -
1 - -- --- - - -- -
lGeneralOffice 3.900 - 3,900 3.900 - 3,900 ----- -- --- .. - I
- - - -- -
•Suppress_on _ 530.000 100.000 _ 430.000 430.000 - - 1 430,0001
Prevention _ _ - --
-- 533,900 100.000 433.900 433.900
Public Nbrks/Parks
!General oKce 8.500 8.500 - t
- _ _ L
r I
Roads&Structure 3,381,000 1,909,242 1471,756 1,471,758 - 2777581 1200.000 -- -- ---; ----- -- -- - -- - --- - -
- --- - - -- - r -- --
---- ----- -- G
en Municipal
Ill-nation 100,000 58.590 41,410 41,410 _ 47 -
Sidewalks 120,000 120,000 - _
2900.7&Equpment-REPLACE 715,000 - 715,000 715,000 - - 715,000 PIN Equip .
Equipment-NEW _ 215,000 53,363 161,637 161,637 - - - - - -
167,637 I_
Subtotal 474.805 -
ParksDeA Wnc 1,257,500 133.900 1.123.600 .1,123,800 866.1001 - - --- ----
_.-- _- _ _
252,500 5.000 Cemetery
BvldngfF.ciJ.ty Repair 646,500 421,500 225,000 "' 225,000 - _ 175000 - ----- - --I 50.000 Parking Lot - -- -
-- -- -- - -- -- -- - - -- - - {
_— - _-__ -__ 8.443.500 2,705,095 3,738,405 �3 738 405 -- ! 1
m Services
__ Genera!Office _ 5,050,800 290,780 4,760.020 4,760,020 - 667.302 3,933.718 --
Pl mgram Equipment 68,000 68.000 - - - -----_ _ ._.- -
.. - -- - - - -- - f - --- ---
_ i
iFaulities Fumd Fix_ 25,100 8.900 78,200 18,200 - - 18,2001 -- - i
Other Egwpment 141,550 4,800 136,750 136,750 _ - - - - --50( _
136.7
5.285,450 370,480 4,914,9701"' 4,914,970
I
Planni 1 - 7.700 7.700 -
_ -- -- -
v�'+ 110.000 65.000 45.000 -
t _ _ -----. .45.000 Main Br
Fundraisin
Museums-Bowrrunville 12,000 8,0(0 6,000 s £ •Fr; -- -I - -------
-- +t -_ _ _ 6,000 Museum RF 5.00
Cla ke 7.500 7.500 i - - - ----- ---
TOTAL 13,468,250 3.941,675 9,$26,575 : w. F -t' Y� 936,302 5,274,623 1,739,400 252,500 319,950 856,000 82,800 65,000 5,00
-- .ADD.Contribution-OCwr;�,::" 5,000• - ADD:Contribu_tion-0Mer
5,000
- Less Lib,6Museumsi TOTAL ALL ALL _ 3 250 i 941 67S agrees Final Capital 152,$0, ---
- - ---
h corn"
13,173,250 INet G/L Comribut. -
- —
---- - -
-1 eer nrtxnCtphCapAal(IrKl.Llbr) 3.427.801
ax Irraease from 514,074
RESERNE,FtlNDS, °., BUDGET
-- '• 2001: REPORT TR-05-01 ATTACHMENT 8 2
F«bma 9 tool -. - ---- -
2001 �4 ..3 }�A7- {w,.Y .s..
h kI L� B
U a I t?, " E X PE N D 1 T U R E t ContrWuUoA1s TnRatas `' o-
a 6001
`rALANCE CAPITAL ..,•e 3tt{'`
-- OPERATING From GensTal Otwn.Funds •.,,: ,
_.__•GENERAL
J'
_ 4 INDUSTRIA4EC0 DEVELOPMENT 265,271 ) __40,666 _
25 1MUNICIPAL CAPITAL WORKS - 4 634 965 (938,302) -- 400 OpQ ( 4W 000 Note 6 `x'271 INOUST7EC0 DEVMT _
34 'D EBENTURERETIREMENT ___ __115.1607 ?,690,883 MUN CAP WORKS
50_ IMPACT/ESCROW -' (79,279)(--._ 150,000 - N.1.2&11 1,222,328 DEBENTURE RETREMNT
- 2 390.585 _ -- 75.75
------ _
_48 MUNICIPAL GOVERNMENT ENTERPRISE _ 1791.411 r- -"--' -'-- -.-L---) 2,390,685 IMPACT/ESCROW
GENERAL MUNICIPAL _ -- 4 455,848 (1 739,400) (350,000)( 1,791,411 -
'COMPUTER EQUIPMENT 432,860 - - - ----- 4,167,859 GENERAL MUNICIPAL
-- .- 95.000 75.20 _ __._ --
_Sub-TO_tal Gen«�.rl 15,122,527 1-"- - --- .( )- 627 880 COMPUTER EOUIPMENt
60 -- 10,774,686 -----
-CLARINGTON7REGION SThi AACC 3,793318 (-" -' - '--'- �-�-------- Sub Tola
---•-- _____----- - -- 3OC* N.fi, -
__ '---- -- ---- - .-.- --L___._) ___ 3493318 ClAR67EGKKJSTN A -
CLERMS'
3 PARKING LOT __ _ - -- _ 499.170 (85,000) (88,000)! 46,000 _ - - -
•7808-3
ANIMAL CONTROL CAPITAL Ogg]] -- 36Q 170 PARKING
79,677 ANIMAL CONTROL CAPfT -
_..FIRE --- -._ -- _ 10000:-
FIRE EQUIPMENT_. _--- __03'153) _ 40,000._ -
- .56,847 it-RE ED-_
RO_ ADS PARS _MENT
6 _ROADS -
-
'
�_____
7 _ PARKLAND CASH IN LIEU _ _ 1763,97 g -" ---,----- -•--- 4 .400 ROADS CAPRAL futuro Lonh us___
32 AENGINEERMGBINSPECTION_- ___1,028,1_78 (15Q 000)1---_ - 1,763,978 PARKLAND CASH•LIEU
_ 33 ROADS CONTRIBUTIONS -_-._
3 00_4_,338 1 '--'-- - --- 878,176 ENGIN_8 INSPECTION
N
_-M iPUBLICWORK S_PARKS CAPITAL_ __ _ 341,633 ------ - _-_ N-1181d 3,0,338 ROADS CONTRIB-NS ----
-_44 (COVE RD WESTSIDECREEK BRIDGE (252,500) (JO,000)(-, 175'000 100,75
---+----- IV 133 PWSPARKS CAPITAL InUuoes rq S5118
_� BUC WORKS EQUIPMENT 725,047 COVE RD WESTSDE
7,S,000) r ----
-,100.000 1 � -----
Sub•Totl -- 8558531 .- _-'-'-' - ------»----_. 110,047 PUBUCWORKS-FLEET
_. -. -- __-._-•_-___ 8301031 Sub Taa
,COMMUNITY SERVICES
18 RqC SITE DEVELOPMENT _ 519,865
19 _ ARENA-CAPITAL -_- - _ 35,888 519,885 RRC SITE L'PVELP_MNT --_ --- - --
37 .COMMMUNITY SERVICES CAPITAL 931188 (319,950) ! 100.000 _ 35,688 ARENA CAPITAL
PLANNIN G -
Sub-Total 1486539 1 711,238 GOM SRVICESCAPT -
1 266 589 Subtotal -
12 WESTSIOErBOWMANVILLE MARSH 11,297
14 •N'CSTLE WATERFRONT 43.584 1 11,297 WESTSD/BOW MARSH
Sub-Told 54881 ( 43584 NCS TLE WATERFRONT
54,881 Sue rota
LIBRARY - - ( --- - ----------
18 COUR 7ICE LIBRARY _ _ __6,481 1
80 LIBRARY MAIN BRANCH ' -- _ _ 6,481 COURTICE LIBRARY
._-- 625,144 (45,000) )-- Cba•outh 20008udp•
_ �- 580,144 LIBRAP`•'t'N BR
_____ bMW LMW m
br Cotr
,MUSEUMS/CEMETERIES/OTHER - - 1--- ,.
71 OLDER ADULTS CTR_-OPERATING _ 49,578 ( - - - _ _
49,578 OIDR AL
. 72 OLDER ADULTS CTR CAPITAL 40,248 i�- ,. - _ _ -
73 OLDER ADULTS CTR-FURNITURE _ _ _ 40,240 OLOR AOL.1.CAPTV.L
i
82 MUSEUM CAPITAL-8LARi,E N.IE 44.989 (6.000) 1 6 000 OLD
R ADULTFURN _
84 MUSEUM CAPITAL-CIARKE _ _ __7.04.8 44,989 MUSEUM.BCWVfLLE F
1 6.000 - - ..
86 TYRONE COMMUNITY CENTRE , -- 13,048 MUSEUM,__KE
. 1 _.___.__
88 BOWMANVIlLE 81A 318,583 TYRONE COM CENTRE
. R ._M ' 316,583 66WMANVOLLE B IA -- _--_.
90 OA_RUNGTONCEMETERV-CAPITAL 2,910 (5,000) ) 10000' -- --
7,910 DAR L_7614_
'TON CEMETERY
98 BONOHEAD CEMETERY 1000 i - - .
99 MONTAGUE TRUST _ 13 791 - ,_-- 1,000 BONDHEAD CEMETERY
•OHRIs LOANS -..-. __ ..._..__ -
84 -- --__ 19,191 MONTAGUE TRUST--- -- -_ -
,
Sub-Tout 04 OHRP LOANS
Sub-Tout --- 475.629 1._ ---- `-- :. _
486,629 Sub ToW -------- -
Sub•Total 29,407,790 (4,104,152) 697,279) ,,172,000 (1,700,000 - '-- ---
1 21,071,769
51 GENERAL GOVERNMENT _ -._. _- 13.903) 1___
-- - __ 0,000). 903 '
52 LIBRARY (638,450) (128,610)1 - - -- --- --.-_ h3, )DIC GENGOVEMENT -- -
53 FIRE PROTECTION_-_ 186,441 • - -- - --;- (766,900) LIBRARY
54 -. .__.INDOOR -- - ---. __-_
INDOOR RECREATION _ _ 33,933) (3,933.718) � - '-'--' - -- - -- 166,y4,,4.1 FIRE PROTECTION
55 -PARK DEV 6 FACILITIES ---- _ �W� INDOOR RECR ------
_ X431,802) (868,100) r- ._ _
58 PUBLIC WORKS 61,490 ' -'- - -- stk ___.PRKOEV6FAC1 _ --
57 RnADS 8 RELATED M,447 � -- -(474,805) --- - (_-___ 81,490 PUBLIC WORKS _58 SEWER (224,358) ROS B RELATED -
• NVATERDRAIN CONTROL _ - r-' � _-_ ,_-.. - -
i __SEWERANATES
,Total Development Charges (1,437,510) (5,274,827) (146,610) _ - - -- --- ----._ -
(6,860,643)
TOTAL RESERVE FUNDS 27 966 280 L9,378 77$ 845 789
1,172,000 (1,700 000) 17 213 716
Less library B Museums.not n genera!ecger 51,000 ---
TOTAL RESERVE FUNDS (9,327,775)
NOTES
a A Recomrtn dad-C.nsnkdele the land!n M opal Enterprise Reserve Funo WAh General Mun,cpal Has.-Fund botn tunds to be used for MunCv.I W4.Cap,.I R.qu'.-e is Fund rem_elns op
1 Fina_n_C_ul_SI temenl Pu
N 2 RePort Ad 33.99 Prowled l r ncrease debenture 50 000 IN 2000 8 75000 n future years to 20031.1 debenture payment for Man 8-och L'bu 1550 n A-7608.1-30s through -07
'-
93 CI..Property Manageme t R/F.balance of 1318 867 SpIA beMeen P W Parks d Commun S-•nsces 7 1 p us add Ann 1.normal t Mler Att•_7007
04 Report it 03-01.HoA RoadMwy M 2 I,9hts-access appr.v 700 000 Re9gn to approve Jan 31101
- _-.
Y5 Transfer lhrou n1001:5525 Mun Ca W.rks x501 Debt R«Inem 100/Com uler l5
RESERVES 2001 BUDGET ,'REPORT TR-05-01 IATTACHMENT#3
Februa29 2007
CC.te NAME 2000 2001 BALANCE
�v E E X PE N D 1 T U R E S Contilbutbns Trartshrs (Estimated) FUND COMMENTS
< 2900- 2000 BUDGET CAPITAL OPERATING From General Sawn.Funds 2001 NAME
GENERAL - - - --
3_.394,735 (82,800) (75.000 50.000 ------ - -
1 !WORKING FUNDS ) - - 3 ,935 WORKING FUNDS
- .236
SELFINSURED LOSSES 232,026 -- - S --
Note 3 I 2$2,026 SELF INSURED_LOSSES
3 .MUNICIPAL ACQUISITION OF PROPERTY 365,049 90,000 J Note 1 I 455,049 MUNICIPAL ACO PROPERTY '
$ 'TAX WRITE 1,269,79$ Note 2 200,000 1,469,79$ TAX WRITE-OFF
7 •GIS 47,031 (65,000) 50,000 Note 3 I - - 32,031 GIs- -
16 SICK CREDIT 222,239 (30,000) $5,000 i 247,239 SICK CREDIT
17- GENERAL CAPITAL 24,481 24,481 GENERAL CAPITAL
26 LEGAL CONSULTING PROFESSIONAL FEES 5,555,356 - LEGAUCONSULTING
CLERK'S 5 747,556 - - -
6 ,RECORDS MAINTENANCE 41,300 10.000 51,300 RECORDS MAINTENANCE
28 7ELECTION EXPENSES - ---
_ - .-_.--_ - - 10.000 - 30_,000_ 1 --_ - 40,000 ELECTION EXPENSES -
FIRE - -
_ _ 8 JR FIREFIGHTING PROGRAM ( + - -- --
2,251 -
-..---- -- 2,251 R FIREFIGHTING PROGRAM
15 ;FIRE FIGHTERS CO-TRAINING - 1 ------ -- --- --------------------- (
-__ _. 31.650 - - 31,650 FIRE FIGHTERS CO-TRAINING
ROADS 6 PARKS -. -- -
18 PITS d QUARRIES 404,74_9 404,749 ITS d QUARRIES
27 PARK DEVELOPMENT(Indrvidual Contnbu6on)I 10,000 10,000 PARK DEVELOPMENT t
30 WATERFRONT TRAIL 18.835 '- - 1 -- --- ---- - -
---- --- - - --- 8,835 WATERFRONT TRAIL
-.-1 ._._ - ___-
BURKETON PARK IMPROVEMENTS 2,167 _ ____ _ 2,167 _BU_RKETO_N PARK IMPROV.
32 SAMUEL MLMOT NATURE AREA 24,02$ .24 025 SAMUEL WILMOT NATURE
_ 459,776 - -
1 � 459,776 1
COMMUNITY SERVICES - -
33 2000 SUMMER GAMES - 2DD0 SUMMER GAMES
TOTAL RESERVES 6,100,333 147,800 105,000 285,000 ! 200,000 6,332,533 TOTAL RESERVES
- i 7.457,000 Total RIF d Res - -- - -
Notes -- -
♦t 'Per Libra ConstmChon Report - - - - ---- - - ! ------- -
_-
_*2 - _ -ry po 3399 commned_ __ _Lure parking for I brary(rel3epeC m A_cc_X76G8 3051 6$75000 Property Acgwsrtion per 7999 Budget Report d$700 in 2007
'Transfer in 7007 mto Reserve for assessment appeals � -
i 3 Transfer m 7007=5700 (GIS 50. Insured Losses 50,)
I
I - -
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: Special General Purpose and Administration Committee File #
Date: February 16, 2001 Res. #
F
Report#: CS-05-01 By-law#
Subject: COURTICE COMMUNITY PARK PROJECT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
k
1. THAT Report No. CS-05-01 be received,
2. THAT Council authorize the change in the project location identified in the
development charges background study from Bowmanville to Courtice;
3. THAT staff be authorized to proceed with the land acquisition for the Courtice
Community Park and report back;
4. THAT staff be authorized to proceed with the Request for Proposals for i
Professional Services;
5. THAT the development of the Courtice Community Park be scheduled to open in
2003;
6. THAT the necessary funds for the acquisition of property and professional
services be accessed from Community Services Account#7602-00000-0500;
7. THAT the Treasurer be authorized at the time of tendering the project, to make
application to the Region of Durham for debenturing the necessary funds for this
project;
8. THAT Council express its intent to fund this project, including debenture
repayments and financing, to the extent allowable from current and future
development charges;
b /2
REPORT NO.: CS-05-01 PAGE 2
9. THAT the portion of the project not collectible from the development charges
(approximately $1,282, 397) be financed from a combination of the municipal
capital works reserve fund and the tax base in the budget year that the project is
constructed;
10. THAT the Region of Durham be advised of the intent to debenture the project
based on the tender price.
1.0 BACKGROUND
1.1 The Development Charges Background Study Capital Program recognizes and
has scheduled the development of a recreation complex in Bowmanville to be
opened in the year 2006. Although timing is reflec« d in the capital development
charges capital program it does not necessarily coincide with the actual demand
for those facilities. The ten-year historical average as dictated by the
development charges act will be maintained at the end of the ten-year period.
After reviewing the land acquisition strategy report (report PD-. 2-00) Council
indicated a desire to amend the location of the recreation complex from j
Bowmanville to Courtice. Approval of recommendation Number 2 of this report
will in effect recognize the change in location.
1.2 Traditionally, staff have not been able to meet the ice time needs of any of our
major ice users within the Municipality in the past, staff have been forced to
"bump" traditional adult groups to late time slot. In an attempt to provide ice time
to the youth organizations.
1.3 This process has caused concern amongst the adult groups and in fact the
Municipality has lost numerous clients as this ice time has been systematically
been rescheduled later and later in the evening to the point where some groups
no longer exist or moved to other locations.
1.4 Currently, youth organizations dominate our prime time ice at both' municipally
operated facilities. Department records indicate that 88% of available ice time
between the hours of 4:00 p.m. — 10:00 p.m. weekdays and 6:00 a.m. — 10:00 E
p.m. weekends is allocated to youth organizations.
1.5 Although staff will continue to work with all our ice users in providing ice time it is
evident that the requests from the youth component alone can not be satisfied.
/3
F
i
REPORT NO.: CS-05-01 PAGE 3
1.6 It is also evident that our only option of "bumping" adult groups to provide
appropriate ice time for youth will not be available as growth experienced by our
youth organizations is currently exceeding the remaining 12% which is allocated
to those adult groups.
1.7 As such, staff is recommending that Council re-schedule the timing of the next
arena to 2003, recognizing that should approvals be received to proceed with
this project, it is reasonable to expect that design and construction of the facility
will establish the fall of 2003 as the earliest date possible to make the facility '
available for public use.
2.0 THE SITE
2.1 The site for this project has been identified in the Municipality's Official Plan.
Specifically approximately 30 acres of land is required for this Community Park
to be located south of Bloor Street on the east side of Prestonvale in the
Courtice Urban Area.
2.2 The specific lands recommended for purchase will be the subject of a separate
report from the Planning Department
2.3 With the approval of Council staff will proceed to acquire these properties and
report back to Council at the appropriate time.
3.0 SITE SERVICING
t
3.1 Currently, municipal water and sewer services are not available at this site. �
Anticipating the advancement of this project staff commissioned a report
(Attachment #1) which identifies 3 options for servicing the site with water,
sewer, storm water detention and timing complete with estimated costs.
3.2 The provision of these services is a complicated matter, as the lands for which
the services are to be located are under private ownership and will impact private
development.
3.3 Preliminary discussions with municipal staff, and the landowner(s) are currentlyf
underway with the intention of providing a detailed report to Council prior to any
definitive action being taken.
3.4 Further, it should be noted that a portion of Prestonvale Road will likely require
structural and geometric improvements to service the area and will be the
subject of a future report to Council.
/4
REPORT NO.: CS-05-01 PAGE 4
4.0 PROFESSIONAL SERVICES
4.1 Should the projected opening date of 2003 be approved, staff will be required to
secure professional services, to develop a site master plan for the overall site
which would include outdoor recreation facilities, as well as the structure of the
recreation complex.
4.2 Once approved, staff will prepare the request for proposals for the project, and
will report back to Council with a recommendation to hire an architect.
5.0 PROJECT FINANCING
5.1 As indicated above, the development charges study May 2000 as amended,
incorporates an indoor recreation facility to be completed in 2006. Through this
report the timing is recommended to have the facility open in 2003.
5.2 It was originally contemplated that the facility would be located in Bowmanville at
approximate total cost of $15,090,000. It is now deemed appropriate that the
Courtice location be developed first at an approximate cost of $16,937,000. Of
this $7,295,903 can be financed from development charges to be collected over
the 1999 to 2008 time period.
5.3 Currently there are no funds available in this reserve fund and $1,282,397 is not
eligible for development charge financing. This includes the $424,567 impact of
the residential phase-in of the development charge.
5.4 A further $8,358,700 can be included for development charge financing from
future development charges beyond 2008 and must be interim financed until that
time. It should be noted that this will likely utilize most if not all of the
development charges financing ability for indoor recreation for the 2009 — 2018
period.
5.5 In summary, eligible development charges financing is as follows:
• Recoverable 1999 — 2008 - $7,295,903
• Recoverable beyond 2008 - $8,358,700
Unrecoverable from DC's - $1,282.397
Total $16,937,000
5.6 It is recommended that the Municipality submit a request to include $15,654,603
in the regional debenture issues as required over 2001 — 2003 based on
construction and that the balance of$1,282,397 be financed from a combination
of the tax base and the municipal capital works reserve fund (to be detailed
further based on the tender price). C
i
/5
REPORT NO.: CS-05-01 PAGE 5
6.0 COMMENT
6.1 With the approval of Council to proceed, staff is optimistic that anticipated
opening date of fall 2003 is attainable for this project. Essentially the purpose of
this report is to provide direction to staff to allocate the necessary resources to
this project and to initiate the process, understanding that specific approvals will
be the subject of future reports to Council from time-to-time. This report and
specifically the financing component has been reviewed by the Treasurer.
l
' Res ectfully submitted, Reviewed by,
J se P. Caruana Franklin Wu, M.C.I.P., R.P.P.
it ctor of Community Services Chief Administrative Officer
C/pg
I
i
_ATTACHMENT #1 TO REPORT CS-05-01
G. . Sernas
November 29, 2000 MAssociates Ltd.
Consulting Engineers&Planners
110 Scotia Court, Unit 41
Whitby,Ontario L1N 8Y7
Telephone: (905)432-7878
Municipality of Clarington Toronto Line: (905)686-6402
40 Temperance Street Fax: (905)432-7877
Bowmanville, Ontario MISSISSAUGA WHITBY
L1C 3A6
Attention: Mr. Jo
seph Caruana
Parks and Recreation Department ern-; _
Dear Sir:
Re: Community Park i I
Eastvale Subdivision
Municipal Services ?'..•;:r'. ?,Ri�'E"!'i J t
Our Project No 00167
Further to your discussions with our Mr. Nick Mensink, we are pleased to submit this Letter
Report on the technical feasibility and preliminary estimated costs for servicing the proposed
Community Park, located on the east side of Prestonvale Road, approximately 550 metres south
of Bloor Street, in Courtice. More particularly, the Community Park is shown as Part 2 on
Reference Plan 40R-18053.
We understand that the first phase of development includes two (2) ice pods, seating 600 persons
(300 persons per pod), with the facility intended to be in operation by 2003 — 2004, and with
services to be available in 2001 - 2002.
Reference is made to the feasibility studies carried out for the Southwest Courtice Community, j
over the last few years, with regards to serviceability of the area by sanitary and storm sewers, as
well as watermains. Those studies were based on the assumption that the said municipal services
will be installed in a sequential manner, i.e. progressing from west to east in general terms. In
particular, the analyses were assuming that the services to the above captioned Community Park
will have been completed in conjunction with the development of the adjacent subdivisions
(Robinson Ridge (18T-89037), Westvale (18T-95023), Huntington (18T-95026) and Eastvale
(18T-95037)).
This letter report addresses the possibility of developing the Community Park prior—to developing
the adjacent residential subdivisions, i.e. it examines the requirements for and preliminary costs
of services to the Community Park. An implementation schedule has also been reviewed.
2/
r
ATTACHMENT #1 TO REPORT CS-05-01
PAGE 2
G.M.Semas
Municipality of Clarington CX QAssociates Ltd.
Mr. Joseph Caruana
November 29, 2000
Page 2
I
Sanitary ew rS �
From a technical point of view, there are three alternatives by which sanitary service can be
provided to the Community Park:
1• ' Pumping Station and Forcemain
This concept utilizes the existing sanitary sewer as outfall, at the intersection of Bloor
Street and Eastfield Crescent. Due to existing topography, the alternative requires the
construction of a temporary private pumping station at the Community Park, pumping
sewage via a temporary forcemain northerly under the boulevard of Prestonvale Road and
thence westerly under the boulevard of Bloor Street to the abovementioned outfall.
Both pumping station and forcemain would have to be replaced, ultimately, by the`
envisaged gravity system, as it reaches the Ea stvale Subd ivision. r
i
From a relimin
p ary review with Public Works of the Regional Municipality of Durham,
we understand that they would not be receptive to this arrangement because they would
not allow a private facility to be installed within a public road allowance. Thus the
forcemain would have to be located in an easement, to be obtained from the adjacent
private landowner(s). Apart from the costs of such easements, the landowners would not
likely agree to an encroachment on their properties, even on a temporary basis, unless
such services were to be of some value to them ultimately(see Item 2 below).
The cost of this alternative is estimated at $295,000, which amount includes an allowance
of$30,000 for the procurement of easements (for comparison purposes).
The timing for this alternative is estimated to be 6 to 8 months for the design, easement
negotiations and approvals phase including public meetings/workshops, 2 months for {
contract tendering, closing and reporting to Committee and Council, plus 2 months for
construction commencing July 2, 2002. Based on an assumed date of commencement of
January 1, 2001, the site could be serviced by the end of August, 2002.
In view of the high cost and extensive negotiations/approvals involved, this alternative is
not recommended.
3/
ATTACHMENT #1 TO REPORT CS-05-01
PAGE 3
G.M.Semas
Municipality of Clarington Q!Lssociates Ltd.
Mr. Joseph Caruana
November 29, 2000
Page 3
2. Gravity Sewer
Under this alternative, the existing sanitary sewer would be extended, commencing at
Fenning Drive and following the alignment of Southfield Road of the Robinson
Subdivision (18T-89037), thence following Southfield Road in the Westvale Subdivision
(18T-95023) to Prestonvale Road and thence southerly under Prestonvale Road to the
Community Park.. By suiting existing topography, this alternative utilizes a gravity sewer
(i.e. no pumping station). The feasibility of such a scheme was confirmed in the
feasibility studies mentioned earlier and in the servicing concept incorporated in the
Westvale Engineering Submission(18T-95023).
The gravity sewer would be sized for incorporation and utilization as the trunk sewer in
the ultimate system, servicing the lots in the respective subdivisions. Region of Durham
Public Works Department is receptive to this alternative, provided the cost of the sewer is
borne by the Community Park (i.e. by the Municipality of Clarington), but would support
the customary principles of cost recoveries as the subdivisions in question come on
stream in the future. The cost of service recovery could also be negotiated with the
owner, at the time of acquisition of the easement.
The cost for this alternative is estimated at $260,000, representing gross costs, without f
taking into account cost recoveries or the cost of procuring easements.
The timing for this alternative is estimated to be similar to the previous alternative, i.e. 6
to 8 months for the design and approvals phase, including public meetings/workshops, 2
months for contract tendering, closing and reporting to Committee and Council, plus 2
months for construction. Based on an assumed date of commencement of January 1,
2001, the site could be serviced by the end of August, 2002.
3. Septic Tank and Tile Bed
This alternative consists of a private sanitary service, for a single user, consisting of a
septic tank and the bed within the Community Park property.
The land for the Community Park is situated in a "full service area". Thus an application
for site plan approval, showing a septic tank and tile bed, will also have to demonstrate
how the property will eventually be serviced by municipal sanitary, storm and water
services.
4/ c
_ ATTACHMENT #1 TO REPORT CS-05-01
PAGE 4
G.M.Semas
Municipality of Clarington QASSOCiates Ltd.
CX Co,ww56gnces6Ylrnen
Mr. Joseph Caruana
November 29, 2000
Page 4
As well, the proposal for septic tank and tile bed will be subject to approval by the
Durham Health Unit. From an exploratory discussion with the Health Unit, we
understand that they would not object to the proposal in principle, provided the
application is supported by satisfactory information (soils data, proper design, etc.) As
the sanitary flow is expected to be more than 10,000 1/day, the project will also be subject
to approval by the Ministry of Environment (otherwise it would come under the Ontario
Building Code).
With an estimated cost of $60,000, this is the least expensive of the three sanitary
servicing alternatives. This amount excludes the cost of ultimately connecting the facility
to municipal services and decommissioning the septic tank and tile bed.
The septic tank and tile bed is the fastest of the sanitary service alternatives to implement
(3-6 months for design/approvals, 1-2 months to construct) and is therefore the
recommended alternative. Since the facility is entirely contained on the site, no special
public meetings/workshops are contemplated. Tendering would be part and parcel of the
award of the building construction.
Sewage_ Disposal Alternatives Cot and Timing Summa
Preliminary cost estimates and timings for the above sanitary service alternatives are summarized
below:
Description Preliminary Preliminary
Cost Timin
1. Pumping Station and Forcemain $295,000 12 months
2. Gravity Sewer $260,000 12 months
3. Septic Tank and Tile Bed (recommended) $ 60,000 8 months
Water Service _
1. Extend Watermain on Prestonvale Road
Extend existing 200 mm watermain, from a point on Prestonvale Road approximately
150 m south of Glen Eagles Drive, southerly to the Community Park, for a total length of
930 m.
...5/
i
ATTACHMENT #1 TO REPORT CS-05-01 j
PAGE 5
G.M.Semas
Municipality of Clarington QAssociates Ltd.
CX Canultng bgntta6plavkry I
Mr. Joseph Caruana
November 29, 2000
Page 5
I
I
The cost of this alternative is estimated at $289,000. The time required for design and
approvals can be expected to range from 4 to 6 months, with one additional month
required for construction.
2• Extend Watermain on Bloor Street
Extend existing 200 mm watermain on Bloor Street, from Eastfield Crescent to
Prestonvale Road and thence to the Community Park, for a total length of 1,070 M.
Because of the longer distance, this alternative is more expensive ($335,000) than
Alternative 1, not including the cost of procuring easements from the owners of
subdivision 18T-95026 (if required).
Timing requirements are similar to Alternative 1, i.e. 6 to 8 months for design/approvals
including public meetings/workshops, 2 months for contract tendering, closing and
reporting to Committee and Council, plus 1-2 months for construction.
The site of the Community Park is located in pressure Zone II, which is the same zone in
which the feedpoint for Alternative 1 (on Prestonvale Road) is located. In the case of
Alternative 2, pressure at the feedpoint (on Bloor Street) requires field testing prior to
detailed design.
3. H&ll
A preliminary review of well records and soils data indicate that a private well could be
drilled to provide water service for a single user. Nevertheless, a hydrogeological study
will be required to confirm the feasibility of this alternative and to confirm that an _
adequate water supply is available.
Sine the well is located entirely within the site, no special public meetings/workshops are
contemplated. Tendering would be part of the award of the building construction.
i_
I
6/
I
ATTACHMENT #1 TO REPORT CS-05-01 _
PAGE 6
G.M.Semas
Municipality of Clarington QAssociates Ltd.
Mr. Joseph Caruana
November 29,2000
Page 6
Water Service Alternatives Cot and Timing SuI]]JI as �
i
Preliminary cost estimates and timings for the above water service alternatives are summarized
below:
PrelCosiminary Preliminary
Timm
1. Extend Watermain on Prestonvale Road $289,000 12 months
2. Extend Watermain on Bloor Street
$335,000 12 months
3. Drilled Well (recommended) $ 65,000 6 months
While the Region of Durham Public Works is receptive to both Alternatives 1 and 2, it would
r
consider them "non-sequential" and would expect the costs to be borne by the Community Park
project (i.e. by the Municipality of Clarington).
The amounts shown represent gross costs, i.e. they do not include cost recoveries and/or cost
sharing.
i-- E
Storm
Drainage
The Community Park is located within the Robinson Creek watershed for which stormwater
management techniques have been outlined in the Robinson Creek Master Drainage Study.
According to this study, storm runoff from the property is to drain to a community stormwater
management facility for flow control and water quality treatment. The community facility (Pond
No. 4) is located south of the site, on the east side of Prestonvale Road and adjacent to Robinson
Creek.
_ As there are several other community stormwater facilities proposed within the Robinson Creek
watershed, there is some flexibility in setting drainage boundaries and directions. Indeed, the
original concept has already been amended to re-direct storm drainage from the Community Park
site (together with the Eastvale Subdivision) to Pond No. 2, located between Townline Road and ;r
Prestonvale Road, to the south of the Robinson Subdivision.
7/
ATTACHMENT #1 TO REPORT CS-05-01
PAGE 7 --
G.M.Semas
Municipality of Clarington Onssociares std.
Mr. Joseph Caruana
November 29, 2000
Page 7
Both ponds Nos. 2 and 4 are about 0.5 km from the subject site and have not been constructed to
date. Their estimated cost is in the order of$900,000 (for either pond), which amount does not
include the cost of the conveyance system from the community park site to the pond (ditches or
storm pipes), or the cost of easements. Although oversizing costs (approximately $866,000)
could be recovered through a front-ending agreement, the costs are prohibitive and obviously
point to the need for an interim solution.
On a preliminary basis, it is estimated that quantity control will require the storage of 800 m3 of
water for the 100 year storm event. Part of this volume can be accommodated by roof storage,
another part by storage in the parking lot. The balance will require the construction of a pond,
designed for quality as well as quantity control. The pond can be located in the south-east corner
of the property, with an outlet to Robinson Creek. The outlet will require an easement from the
adjacent landowner(to the east).
Alternatively, in the event that an easement cannot be obtained, the pond could be located at the
south-west corner and outfall to Prestonvale Road in a storm sewer through the steep portion of
the road to discharge within the road side ditch to the sub-tributary of Robinson Creek where it
crosses Prestonvale Road.
The cost of the pond and outfall structures is estimated at about $225,000 and an additional cost
of $242,000 if the storm sewer outfall on Prestonvale Road is required. The timing for
design/approvals and construction is 2 to 4 months, 1 month for advertisement and tendering,
and 2 months for construction. Should the storm sewer be required in Prestonvale Road, 2 more
months would facilitate public meetings/workshops during the design process.
In the event that the pond should be adopted on a permanent basis and incorporated into the
ultimate Robinson Creek watershed stormwater management system, it will have an impact on
the design and cost sharing of Pond No. 2. The investigation of this matter, however, is not
within the scope of this Letter Report.
SUMMARY
This letter report addresses the possibility of servicing a Community Park, including two ice
pods and seating capacity for 600 persons, east of Prestonvale Road, south of Bloor Street, prior
L4 developing the adjacent residential subdivisions. The servicing costs for such a scheme are
obviously higher than for a sequential program of joint development with adjacent residential
subdivisions. Nevertheless, the scheme is feasible from an engineering point of view.
8/
ATTACHMENT #1 TO REPORT CS-05-01
PAGE 8
G.M.Semas
Municipality of Clarington Dnssociaces Ltd.
Ol c«� a vim,
Mr. Joseph Caruana
November 29, 2000
Page 8
i
Based on a number of alternatives investigated, the preliminary estimates for the recommended
alternatives are as follows:
Sanitary Service Alternative 3 Septic Tank and Tile Bed $ 60,000 E
Water Service Alternative 3 Drilled Well $ 65,000
Stormwater Management Pond $225,000
Outfall on Prestonvale Road(if required) $242.004
$467,000
It should be noted that Prestonvale Road, about 700m south of Bloor Street, will likely require f
structural and geometric improvements to serve the area. Refining the extent of this work is
beyond the scope of this report.
We trust that the above will provide you with sufficient detail regarding the technical and
financial feasibility of servicing the subject Community Park independently of the adjacent
subdivisions. Please let us know if you require additional information.
Yours very truly,
i
G. M. SERNAS & ASSOCIATES LIMITED i
Dennis Szechy, P.Eng.
Associate, Project Manager
DS/br
p
cc: G. M. Semas &Associates Limited, Attn: Mr. N.J. Mensink, P.Eng.
i
r
i
k
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: Special General Purpose and Administration Committee File #
Date: February 16, 2001 Res. #
Report#: CS-06-01 By-law#
Subject: COURTICE COMMUNITY COMPLEX - EXPANSION
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following forthwith:
1. THAT Report No. CS-06-01 be received;
2. THAT the Site Plan (attachment #1) identifying the proposed expansion be
approved;
3. THAT the Floor Plan (attachment #2) be approved in principle;
4. THAT staff be authorized to proceed with Contractor Pre-qualification Process
t
f
5. THAT staff be authorized to proceed to issue Tender call for construction of the
Courtice Community Complex FORTHWITH.
1.0 BACKGROUND
1.1 At the February 28th, 2000 Council Meeting, Council approved the expenditure
for design fees for the Capital Project Expansion at the Courtice Community
Complex.
1.2 On June 26th, 2000, Council further approved the recommendation to hire
Thomas E. Brown Architects Incorporated of Toronto, as architects for the
Courtice Community Complex Expansion.
1.3 Since that time, the architects, in conjunction with staff, have prepared concept
drawings for floor space, site plan, as well as exterior elevations of the proposed
expansion. F
/2
REPORT NO.: CS-06-01 PAGE 2
1.4 These floor plans meet the requirements of the Community Services Department
to provide an expanded fitness services component to Courtice Community
Complex.
1.5 As part of the design process, Thomas E. Brown Architects Incorporated j
surveyed current, facility members, for their input to the expanded facility and the
population at large. Subject to Council approval of the concept drawings, the
Community Services Department will propose an open house at the Courtice
Community Complex to present the drawings to the Community and the existing
members.
2.0 PROJECT SCHEDULE
2.1 At the time of selection of the architects, the projected opening date for the
Courtice Community Complex was September 2001. However, due to heavy
construction volume within the Durham Region, a final completion date can not '
be established until contractor has been selected. It is anticipated that the project
will be completed early in 2002.
I
3.0 SITE PLAN
3.1 The project site plan (Attachment #1) incorporates the expansion to the north
east of the existing community complex. It should be noted this is strictly a
building project, and that site services and parking are not required, thus
minimizing the construction timetable.
4.0 -7LOOR PLAN
4.1 The overall expansion is approximately 14,000 SF of new construction plus
approximately 1,000 SF of renovation space.
4.2 The feature areas of the expansion include a fitness area 4,800 square feet,
change room facilities, including saunas and showers at 3,800 square feet, an
aerobics studio at 1,800 square feet, administrative/membership services areas
at 1,600 square feet, storage and testing areas at 320 square feet.
4.3 In addition to the above features, the proposed expansion includes a 1600 SF
leasable area which will facilitate paramedical services normally provided in the
private sector. Through recent consultation, the utilization of this space to
provide possible therapeutic, physiotherapy and chiropractic services
complimentary to the fitness centre provides another revenue opportunity to the
municipality.
/3
REPORT NO.: CS-06-01 PAGE 3
At the point that fitness membership reaches projections, this area could revert
to membership floor space to allow for expanded membership services.
5.0 PROJECT BUDGET
5.1 A preliminary construction analysis estimate for this project has been conducted
and indicates that the budget appears to be adequate. As previously indicated,
however, anticipating market saturation the Architects have been requested to
provide recommendations at this time should the construction cost exceed the
available budget amount and the project needs to be downsized.
6.0 PRE-QUALIFICATION PROCESS
6.1 The Staff Project Committee, in conjunction with the Architects, are
recommending pre-qualification of all contractors in order to meet the
qualification and experience expectation for a project of this nature. Accordingly,
the committee is recommending the Treasury Department proceed with the pre-
qualification of contractors.
7.0 TENDER P__OCESS
7.1 To ensure an equitable process, it is a committee recommendation to work with
the Durham Construction Association throughout the Tendering Process. All
drawing documents related to the Courtice Community Complex Expansion will
be posted at the associations' office.
8.0 COMMENT
8.1 The Building Committee will continue to update Council as to the progress of the
project. The next expected report will be for the tender approval for the selection
of a General Contractor.
Staff is requesting a forthwith approval of this report to meet advertising
deadlines and construction timeframes to avoid winter conditions. l
Respectfully submitted, Reviewed by,
oDiorofti aruana Franklin Wu, M.C.I.P., R.P.P.
ommunity Services Chief Administrative Officer
JPC/BT/ta
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Memorandum
To: Mayor Mutton and Members of Council
From: Patti L. Barrie, Municipal Clerk
Date: February 16, 2001
Subject: REPORT CD-09-01 - AGREEMENT WITH ANIMAL LICENCING
SERVICES INC
Report CD-09-01 is included in your agenda for the General Purpose and
Administrative Committee Meeting scheduled for February 19, 2001. The
recommendation is to enter into a further agreement with Animal Licencing
Services Inc. to sell cat and dog licences door to door in the municipality.
Unfortunately, in preparing this report, the agreement was not forwarded to the
Purchasing Department to determine whether Mark Stewart would be considered
to be an independent operator or a municipal employee in conjunction with WSIB
legislation.
Accordingly, I would ask that the recommendations contained in the report be
approved with an amendment in paragraph 3 to add the words "subject to WSIB
approval' following the word"THAT." Paragraph 3 would then read:
"THAT, subject to WSIB approval, the agreement be executed by the
Ma and nicipal Clerk and the authorizing by-law be forwarded to
uncil for a roval; and"
Patti L. Barrie, A.M.C.T.
Municipal Clerk
PLB/hj
cc: Department Heads
Marie P. Knight Stanley
I
SENT BY: IMMORTAL CORPORATION; 90591335221 ; FEB-19-01 12:02AM; PAGE 1 /1
February 16,2001
David J Civirne
Director of Planning & Development
Municipality of Clarington
Dear David,
I ant writing to request that the rezoning applieaticm L13A 2000-012 that 1 have submitted to the Municipality
Clarington for the purpose of rezoning my 150'lamblyn Road property to permit an exotic anirrk�l housing
of
.facility he formally withdrawn. g
Furthermore,I would request that the Clerks Department and the Municipal 13 -La
rile until June 1 it, 2001 to relocate the animals that 1 currently house. y w Enforcement Officer allow
Notification and acluiowledgement from the Clerks Departm
Yours Truly ent would be greatly appreciated.
Jufjllian ot t creed
I50 Taniblyn Ruud • Orono • (Mario • LOD JMU
Telephone: (905) 983-5152 • Far:0105) 982-5221