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HomeMy WebLinkAbout01/22/2001 i i MUNICIPALITY OF CLARINGTON GENERAL PURPOSE AND - ADMINISTRATION COMMITTEE MEETING JANUARY 22,2001 -9:30 A.M. FILE _ i I .. ,; ,~. MUNICIPALITY OF _ ~arington ONTARIO ~ GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: JANUARY 22, 2001 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST 3. MINUTES (a) Minutes of a Regular Meeting of January 8, 2001 301 4. PUBLIC MEETING (a) Rezoning Application Applicant: 1138337 Ontario Limited Part Lot 26, Concession 1, Former Village of Newcastle REPORT PD-006-01 - 1138337 Ontario Limited 501 5. PLANNING AND ENGINEERING SERVICES DEPARTMENTS (a) PD-006-01 - Rezoning Application Applicant: 1138337 Ontario Limited Part Lot 26, Concession 1, Former Village of Newcastle 601 (b) PD-008-01 - Monitoring of the Decisions of the Committee of Adjustment for the meeting of January 4, 2001 609 (c) PD-009-01 - Courtice Highway 2 Study Corridor/Main Central Area Study Update 614 (d) WD-O1-O1 - Monthly Report on Building Permit Activity for December, 2000 621 6. OPERATIONS AND EMERGENCY SERVICES DEPARTMENTS No Reports ,~ CORPORATION OF THE MUNICIPALITY OF CLARINGTON `-~.' 40 TEMPERANCE STREET BOWMANVILLE ONTARIO L1C 3A6 (905) 623-3379 FAX 623-4169 RECYCLEDRwER WEBSITE: www.municipality.claringlon.on.ca G.P.& A. Agenda - 2 - January 22, 2001 7. COMMUNITY SERVICES AND CLERK'S DEPARTMENTS (a) CS-O1-O1 - Municipal Grant Process 801 (b) CS-02-O1 - 2000 Aquatics Program Summary 806 (c) CS-03-O1 - Provincial Government/Superbuild Infrastructure Grant Program 811 (d) CD-05-O1 - Animal Services Monthly Report for December, 2000 glg (e) CD-06-O1 - Parking Enforcement Report for the Month of December, 2000 820 (f~ CD-07-O1 - Appointment of By-law Enforcement Officer 821 8. CORPORATE SERVIC ES AND FINANCE DEPARTMENTS (a) TR-01-O1 - Cash Activity Report, November, 2000 901 (b) TR-02-O1 - RFP 2000-9, Supply of Benches, Planters and Trash Receptacles 910 (c) TR-03-O1 - Traffic Lights at Holt Road/Highway #2 913 9. ADMINISTRATION No Reports 10. UNFINISHED BUSINESS 11. OTHER BUSINESS 12. ADJOURNMENT i THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee January 8,2001 Minutes of a meeting of the General Purpose and Administration Committee held on Monday,January 8,2001 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor D.MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C.Trim Absent: Councillor J. Rowe Also Present: Chief Administrative Officer, F. Wu Director of Community Services,J. Caruana Fire Chief, M.Creighton Director of Planning and Development, D. Crome Treasurer, M. Marano Director of Public Works, S. Vokes Deputy Clerk, M. Knight Stanley Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. f-A MINUTES Resolution#GPA-001-01 Moved by Councillor Schell,seconded by Councillor Trim THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on December 11,2000 be approved. "CARRIED" Director of Community Services,Joe Caruana, introduced the newly hired Manager of Arenas,George Acorn,formerly employed by the Town of Whitby. PRESENTATION (a) Police Chief,Kevin McAlpine introduced Inspector Ross Smith,a seasoned professional Police Officer who will soon be retiring from the Police Services. Inspector Ross Smith expressed words of appreciation for the co-operation and the support received from the Municipality over the past four and a half years and advised that leadership will now be turned over to Thomas Cameron,a twenty-eight year veteran with the Police Services. New Administrative Staff Sergeant Al Mack was also introduced. Inspector Thomas Cameron took his Oath of Membership. Mayor Mutton presented a plaque to Inspector Ross Smith in appreciation for his hard work and dedication. \ - - -4n 1 i G.P.&A. Minutes -2_ January 8,2001 DELEGATIONS (a) Tony Topley,28 Hart Blvd.,Newcastle,L1B IE3 advised prior to the meeting that he would not be in attendance but forwarded a letter dated January 3,2001 wherein he expressed some concerns pertaining to Report PD-004-01. I (b) Ray Rigby,Superintendent of Business& Finance, Peterborough Victoria Northumberland and Clarington Catholic District School Board, 1355 Lansdowne Street West,Peterborough,K9J 7M3 expressed support for the recommendations contained in Report PD-004-01. (c) Joe Domitrovic,3872 Courtice Road,Courtice, LIE 2L5 was present to answer questions from Members of the Committee pertaining to Report PD-114-00. (d) Alex Artuchov,789 Don Mills Road,Suite 500, Don Mills,M3C IT5 advised prior to the meeting that he would not be in attendance. PUBLIC MEETINGS Pursuant to the Planning Act,the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding Public Meeting for the following applications: g (a) Clarington Official Plan Amendment —Part Lot 9, Concession 4,Former Township of Darlington—Donald and Norma Welsh (b) Clarington Official Plan Amendment and Rezoning Application Part Lots 25/26, B.F. Concession, Former Township of Darlington -Canadian Waste Services Inc. (c) Rezoning Application Part Lot 11 Concession 1, Former Town of Bowmanville-Cory and Rose Kuipers The Clerk's Department sent public notice for the rezoning applications by first class mail on or before December 8,2000 to all property owners within 120 metres of the subject properties in accordance with the latest municipal assessment record. In addition,notices were also posted on the sites prior to December 8,2000. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. Public notice for the official plan amendment applications were placed in local newspapers on or before December 8,2000. In addition,notices were also posted on the sites prior to December 8,2000. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. (a) Report PD-001-01 —Donald and Norma Welsh.-the purpose and effect of the application is to amend the policies of the Clarington Official Plan to permit the creation of a new lot for a dwelling deemed surplus to the existing farm operation. No one spoke in opposition to this proposal. Cathy and Harry Kamstra,4665 Liberty Street,Bowmanville, LIC 4N7 expressed support for this application. 7 n '1 G.P. &A. Minutes _ 3 January 8,2001 PUBLIC MEETINGS CONT'D. Dale Toombs,Agricultural and Rural Land Use Consulting, 15 Walker Street, Linday, K9V 5Z8 appeared on behalf of the applicant and described the background of this application. He believes that the application meets the intent of all policies. He introduced Mr. Benschop,adjacent land owner,who expressed support for the application,as well as Mr. Don Welsh who advised that both families are third generation farmers. (b) Report PD-002-01 —Canadian Waste Services Inc. -the purpose and effect of the application is to amend the policies and regulations of the Clarington Official Plan and Zoning By-law to permit the development of a waste transfer station and material recovery and recycling facility for solid non-hazardous waste. Sam Cureatz, 104 James Street West,Newcastle, L1B IL6 appeared on behalf of Newcastle Recycling and expressed concerns pertaining to the following: • approval of this application will have a negative impact on the Municipality's Transfer Station • drivers on the Highway 401 east bound who see the sign"Come Explore Clarington"will be in full sights of the Transfer Facility. In his view, this is a contradictory statement • this facility will only be a"small pond in a large chess game"and the whole garbage issue in the Region of Durham should be addressed No one spoke in support of this application. John McDermott,McDermott& Associates Ltd., 1550 Kingston Road, Box 1408, Pickering,L1 V 6W9 advised that the major concern of the Ministry of Transportation relates to the permanency of the structures regarding the identified link to Highway 407 but he noted that this will be a"stab of concrete", a very basic structure which can be easily removed if the Ministry of Transportation of Ontario needs the property in ten years. He referred to his report of October 11,2000 pertaining to various details of the application. He advised that this Waste Transfer Facility will provide a service which is as necessary to the Municipality as water and sewer services. He added that there is no proposal to bring the railway onto this location and that he will be providing Members of the Committee with a specific list of Municipalities which would be served by this Waste Facility. He reiterated that this is not a waste treatment facility but a transfer as well as a recycling facility. (c) Report PD-003-01 —Cory and Rose Kuipers—the purpose and effect of the application is to amend the Zoning By-law to permit the expansion of the existing funeral home and associated parking facilities. Mike Bergsma,75 Wellington Street,Bowmanville, L1C 1V6 expressed concerns pertaining to the problem regarding lack of parking which presently exists. No one spoke in support of this application. Russ Gibson,Hull Drafting and Development,5410 Old Scugog Road, Hampton, LOB 1JO appeared on behalf of the applicant and advised that this application will hopefully resolve the existing parking problem by adding nineteen parking spaces to the site. 7 n 7 1 G.P.&A. Minutes -4- January 8,2001 PLANNING AND ENGINEERING SERVICES DEPARTMENTS Clarington Official Resolution#GPA-002-01 Plan Amendment Donald and Norma Moved by Mayor Mutton,seconded by Councillor Trim Welsh COPA 2000-008 THAT Report PD-001-01 be received; I THAT the application to amend the Clarington Official Plan,as amended, submitted by Ronald Worboy,on behalf of Donald and Norma Welsh,be referred back to Staff for further processing and the preparation of a subsequent report upon receipt and resolution of all outstanding issues and comments;and THAT Durham Region Planning Department be forwarded a copy of Report PD-001-01 and all interested parties listed in Report PD-001-01, including Durham Region and any delegations, be advised of Council's decision. "CARRIED" Official Plan Amendment Resolution#GPA-003-01 Canadian Waste Services COPA 2000-007 Moved by Councillor Robinson,seconded by Mayor Mutton ZBA 200-026 THAT Report PD-002-01 be received; THAT the Official Plan Amendment and Rezoning applications as submitted by McDermott&Associates Limited,on behalf of Canadian Waste Services Inc., be referred back to staff for further comments;and THAT all interested parties listed in Report PD-002-01 and any delegation be advised of Council's decision. "CARRIED" Rezoning Application Resolution#GPA-004-01 Cory and Rose Kuipers ZBA 2000-029 Moved by Councillor MacArthur,seconded by Councillor Pingle THAT Report PD-003-01 be received; THAT the application to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle,as amended,submitted by Hull Drafting and Development on behalf of Cory and Rose Kuipers be referred back to staff for further processing and the preparation of a subsequent report upon receipt of all outstanding comments;and THAT the Region of Durham Planning Department,all interested parties listed in Report PD-003-01 and any delegations be advised of Council's decision. "CARRIED" I 7n A G.P.&A. Minutes _ 5 January 8,2001 PLANNING AND ENGINEERING SERVICES DEPARTMENTS CONT'D. Clarington Official Resolution#GPA-005-01 Plan Amendment 902714 Ontario Inc. Moved by Mayor Mutton,seconded by Councillor Pingle COPA 2000-009 THAT Report PD-004-01 be received; THAT the application to amend the Clarington Official Plan,as submitted by the Peterborough Victoria Northumberland and Clarington Catholic School Board on behalf of 902714 Ontario Inc., be approved as Amendment#17 to the Clarington Official Plan,that the necessary by-law to adopt the Official Plan Amendment be passed and further that the amendment be forwarded to the Region of Durham;and THAT all interested parties listed in Report PD-004-01 and any delegations be advised of Council's decision. "CARRIED" Monitoring of Resolution#GPA-006-01 _ The Decisions of Comm.of Adustment Moved by Councillor Trim,seconded by Councillor MacArthur Meeting of December 7,2000 THAT Report PD-005-01 be received;and THAT Council concur with the decisions of the Committee of Adjustment made on December 7,and that staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. "CARRIED" Ontario Municipal Resolution#GPA-007-01 Board Appeal of Clarington Official Moved by Mayor Mutton,seconded by Councillor Robinson Plan Amendment 1319164 Ontario THAT Report PD-087-00 be lifted from the table and received Limited for information; COPA 99-002 THAT the Addendum to Report PD-087-00 be received; THAT Council authorize Staff and the Municipality's solicitor to attend the Ontario Municipal Board hearing in regards to the appeals by 1319164 Ontario Limited and support; i a) the adoption of Amendment No.20 to the Clarington Official Plan,as revised(Attachment 3 to Addendum to Report PD-087-00)to extend the Newcastle Village West Main Central Area;and b) the approval of a by-law amendment to Zoning By-law 84-63,as revised(Attachment 4 to Addendum to Report PD-087-00)to permit retail commercial uses, a gas station and a retirement home on the lands subject to application ZBA 99-027 and ZBA 99-030; znr, i G.P. &A. Minutes 8_ January 8,2001 I UNFINISHED BUSINESS I Resolution#GPA-0 15-01 Moved by Councillor Schell, seconded by Councillor Trim i THAT Police Chief Kevin McAlpine's presentation pertaining to the retirement of Inspector Ross Smith be received with appreciation. "CARRIED" OTHER BUSINESS Appointments to Resolution#GPA-016-01 Abandoned Cemeteries Board Moved by Councillor Trim,seconded by Councillor Schell THAT Gordon Barrie be appointed to the Abandoned Cemeteries Clarington;and Board of THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-017-01 Moved by Councillor Robinson,seconded by Councillor Pingle THAT Paul Vaneyk be appointed to the Abandoned Cemeteries Board of Clarington;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-018-01 Moved by Councillor Schell,seconded by Councillor Robinson THAT Peter Klose be appointed to the Abandoned Cemeteries Board of Clarington;and f k THAT the appropriate By-law be approved. "MOTION LOST" Resolution#GPA-019-01 Moved by Councillor Pingle,seconded by Councillor Trim THAT Robert Chater be appointed to the Abandoned Cemeteries Board of Clarington;and THAT the appropriate By-law be approved. "CARRIED" 7 M f% G.P.&A. Minutes -9- January 8,2001 OTHER BUSINESS CONT'D. Resolution#GPA-020-01 Moved by Councillor Pingle, seconded by Councillor Trim THAT Fred Griffin be appointed to the Abandoned Cemeteries Board of Clarington;and THAT the appropriate By-law be approved. "CARRIED" Resolution#3PA-021-01 Moved by Councillor Trim,seconded by Councillor Pingle THAT Blair Smyth be appointed to the Abandoned Cemeteries Board of Clarington;and THAT the appropriate By-law be approved. "CARRIED" Appointments to Resolution #GPA-022-01 Animal Advisory Committee Moved by Councillor Schell, seconded by Councillor Trim THAT Laurie Davis, Durham Animal Adoption,Peter Klose,Jungle Cat World and Dr. Bill Mingram,Clarington Animal Hospital be appointed to the Animal Advisory Committee of Clarington; and THAT the appropriate By-law be approved. "CARRIED" Resolution #GPA-023-01 Moved by Councillor Schell,seconded by Councillor Trim THAT Nick VanSeggelen be appointed to the Animal Advisory Committee of Clarington;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-024-01 Moved by Councillor Robinson,seconded by Councillor Trim THAT Colleen E. Cochrane be appointed to the Animal Advisory Committee of Clarington;and THAT the appropriate By-law be approved. "CARRIED" 7 n () G.P.&A. Minutes - l0- January 8,2001 OTHER BUSINESS CONT'D. Resolution#GPA-025-01 Moved by Councillor Trim,seconded by Councillor Ping le THAT Tara Stocker be appointed to the Animal Advisory Committee of Clarington;and i THAT the appropriate By-law be approved. I "CARRIED" Resolution#GPA-026-01 Moved by Councillor Pingle,seconded by Councillor Schell THAT Dr.Julia Holt be appointed to the Animal Advisory Committee of Clarington;and THAT the appropriate By-law be approved. e "CARRIED" Resolution #GPA-027-01 Moved by Councillor Schell,seconded by Councillor MacArthur THAT Paul Spencer be appointed to the Animal Advisory Committee of Clarington;and THAT the appropriate By-law be approved. "CARRIED" Appointments to Resolution #GPA-028-01 Bowmanville Museum Board Moved by Councillor Schell,seconded by Councillor Trim THAT Susan Laing be appointed to the Bowmanville Museum Board as a Friends' Representative;and THAT the appropriate By-law be approved. 1 "CARRIED" Resolutio_n #GPA-029-01 Move« '0y Councillor Robinson,seconded by Councillor Trim i THAT Julie Ca.shin-Oster be appointed to the Bowmanville Museum Board;and THAT the appropriate By-law be approved. "CARRIED" i i - 7 1 n G.P. &A. Minutes - 11 - January 8,2001 OTHER BUSINESS CONTU i Resolution#GPA-030-01 Moved by Councillor MacArthur,seconded by Councillor Robinson THAT Doreen Fletcher be appointed to the Bowmanville Museum Board;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-031-01 Moved by Councillor Pingle,seconded by Councillor Schell THAT Dianne McKenzie be appointed to the Bowmanville Museum Board;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-032-01 Moved by Councillor MacArthur,seconded by Councillor Trim THAT Wayne Marquis be appointed to the Bowmanville Museum Board;and THAT the appropriate By-law be approved. "CARRIED" = Resolution#GPA-033-01 Moved by Councillor Schell,seconded by Councillor Pingle THAT Jeff Brooks be appointed to the Bowmanville Museum Board;and THAT the appropriate By-law be approved. "CARRIED" Resolution #GPA-034-01 Moved by Councillor Trim,seconded by Councillor MacArthur THAT Anthony Skinner be appointed to the Bowmanville Museum Board;and THAT the appropriate By-law be approved. "CARRIED" i 7Z 11 ; i G.P.&A.Minutes - 12 January 8,2001 OTHER BUSINESS CONTU Resolution#GPA-035-01 Moved by Councillor Schell,seconded by Councillor Robinson THAT Tim Tufts be appointed to the Bowmanville Museum Board;and THAT the appropriate By-law be approved. "CARRIED" Appointments to Resolution#GPA-036-01 Clarington Traffic Management Committee Moved by Councillor Schell,seconded by Councillor MacArthur THAT Ron Radcliffe,Chair,Road Watch Committee, be appointed to the Clarington Traffic Management Committee;and f THAT the appropriate By-law be approved. --_ "CARRIED" Resolution #GPA-037-01 Moved by Councillor Schell,seconded by Councillor Pingle THAT Mark Lenters be appointed to the Clarington Traffic Management Committee to represent Ward 1;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-038-01 Moved by Councillor Schell,seconded by Councillor Pingle THAT Derek Plach be appointed to the Clarington Traffic Management Committee to represent Ward 1;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-039-01 i Moved by Councillor MacArthur,seconded by Councillor Schell THAT Mark Wheatley be appointed to the Clarington Traffic Management Committee to represent Ward 2;and i THAT the appropriate By-law be approved. "CAMUED" G.P.&A. Minutes - 13 - January 8,2001 i OTHER BUSINESS CONT'D. Resolution#GPA-040-01 Moved by Councillor Schell,seconded by Councillor Pingle THAT Glenn Wallis be appointed to the Clarington Traffic Management Committee to represent Ward 2;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-041-01 Moved by Councillor Pingle,seconded by Councillor Trim THAT Clayton M. Morgan be appointed to the Clarington Traffic Management Committee to represent Ward 3;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-042-01 Moved by Councillor MacArthur,seconded by Councillor Trim THAT Allan Hewitt be appointed to the Clarington Traffic Management Committee to represent Ward 3;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-043-01 Moved by Councillor Robinson,seconded by Councillor Schell THAT Kenneth A. Locke be appointed to the Clarington Traffic Management Committee to represent Ward 4;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-044-01 Moved by Councillor Trim,seconded by Councillor Robinson THAT Anthony J.Topley be appointed to the Clarington Traffic Management Committee to represent Ward 4; and THAT the appropriate By-law be approved. "CARRIED" i i I G.P.&A. Minutes - 14- January 8,2001 OTHER BUSINESS CONTU i Appointments to Resolution#GPA-045-01 Clarke Museum Board Moved by Councillor Robinson,seconded by Councillor Trim THAT the following individuals be appointed to the Clarke Museum Board;and l THAT the appropriate By-law be approved: Don Brown Julie Cashin-Oster David Climenhage Angela Harris Donald Igbokwe Brian Jung "CARRIED" Appointments to Resolution #GPA-046-01 Committee of Adjustment Moved by Councillor Schell, seconded b Councillor ctllor MacArthur THAT Ellen Cowan,be appointed to the Committee of Adjustment, and THAT the appropriate By-law be approved. "CARRIED" ( Resolution #GPA-047-01 f Moved by Councillor Trim, seconded by Councillor Robinson THAT Ralph Tukker be appointed to the Committee of Adjustment;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-048-01 I Moved by Councillor Pingle,seconded by Councillor Trim THAT Thomas M. Sheehan be appointed to the Committee of Adjustment; and THAT the appropriate By-law be approved. "CARRIED" Resolution #GPA-049-01 Moved by Councillor Pingle,seconded by Councillor Schell THAT Jean-Michel Komarnicki be appointed to the Committee of Adjustment; and I THAT the appropriate By-law be approved. "CARRIED" i G.P.&A. Minutes 15 - January 8,2001 OTHER BUSINESS CONT'D. Resolution#GPA-050-01 j l Moved by Councillor Trim,seconded by Councillor Robinson THAT Sarah Nelson be appointed to the Committee of Adjustment;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-051-01 Moved by Councillor MacArthur,seconded by Councillor Schell THAT Mavis Carlton be appointed to the Committee of Adjustment;and THAT the appropriate By-law be approved. _ "CARRIED" Appointments as Resolution#GPA-052-01 Fence Viewers Moved by Councillor Robinson,seconded by Councillor Schell THAT Glenn Stapleton be appointed as a Fence Viewer in the Municipality of Clarington;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-053-01 Moved by Councillor Pingle,seconded by Councillor Robinson THAT Arnot R. Wotten Sr. be appointed as a Fence Viewer in the Municipality of Clarington;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-054-01 Moved by Councillor Schell,seconded by Councillor MacArthur THAT Jack Julicher be appointed as a Fence Viewer in the Municipality of Clarington;and THAT the appropriate By-law be approved. "CARRIED" .. - Z1rl- G.P. &A. Minutes - 16- January 8,2001 OTHER BUSINESS CONTU Resolution#GPA-055-01 Moved by Councillor Trim,seconded by Councillor Robinson THAT John M. Stewart be appointed as a Fence Viewer in the Municipality of Clarington;and I THAT the appropriate By-law be approved. "CARRIED" Appointments to Resolution#GPA-056-01 Game Commission Moved by Councillor Schell,seconded by Councillor MacArthur THAT the following individuals be appointed to the Game Commission; and THAT the appropriate By-law be approved: Tim Boucher Debbie Dilling Dennis Grills Terry Middleton "CARRIED" Appointments as Resolution #GPA-057-01 Livestock Valuer Moved by Councillor Pingle,seconded by Councillor Schell THAT Arnot R. Wotten Sr, be appointed as a Livestock Valuer in the Municipality of Clarington;and THAT the appropriate By-law be approved. "CARRIED" Resolution 9GPA-058-01 Moved by Councillor Robinson,seconded by Councillor Schell THAT Russell H. Dow be appointed as a Li PP Livestock Valuer m the Municipality of Clarington;and THAT the appropriate By-la, 6e approved. "CARRIED" Appointments to Resolution #GPA-059-01 LACAC Moved by Councillor MacArthur,seconded by Councillor Schell THAT the following individuals be appointed to the Local Architectural Conservation Advisory Committee;and I 7 1L G.P. &A. Minutes 17- January 8,2001 OTHER BUSINESS CONT'D. THAT the appropriate By-law be approved: Corey E.Barr Mavis Carlton Paul W. Fish Karina Isert Karen Murphy Andrew Osborne Franco Scanga Anthony Skinner Victor Suppan "CARRIED" Appointments to Resolution#GPA-060-01 Newcastle Arena Board Moved by Councillor Trim,seconded by Councillor Robinson THAT Earl T. Foster be appointed to the Newcastle Arena Board;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-061-01 Moved by Councillor MacArthur,seconded by Councillor Pingle THAT Lawrence Burke be appointed to the Newcastle Arena Board;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-062-01 Moved by Councillor Robinson,seconded by Councillor MacArthur THAT Donald Michael Rogers be appointed to the Newcastle Arena Board;and THAT the appropriate By-law be approved. "CARRIED" Resolution #GPA-063-01 Moved by Councillor Pingle,seconded by Councillor Trim THAT Carol Little be appointed to the Newcastle Arena Board;and THAT the appropriate By-law be approved. "CARRIED" 317 i G.P.&A. Minutes - 18- January 8,2001 OTHER BUSINESS CONT'D. Resolution#GPA-064-01 Moved by Councillor Trim,seconded by Councillor Robinson THAT Herman Valckx be appointed to the Newcastle Arena Board;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-065-01 I Moved by Councillor Schell,seconded by Councillor Robinson THAT Gord Lee be appointed to the Newcastle Arena Board;and THAT the appropriate B -I yaw be approved. "CARRIED" Resolution#GPA-066-01 i Moved by Councillor Robinson,seconded by Councillor Schell THAT Beth Creighton be appointed to the Newcastle Arena Board; and THAT the appropriate By-law be approved. "MOTION LOST" I Resolution#GPA-067-01 i I_ Moved by Councillor Trim,seconded by Councillor Pingle THAT Gilbert Wood be appointed to the Newcastle Arena Board;and THAT the appropriate By-law be approved. C "CARRIED" Appointments to Resolution#GPA-068-01 Pound Keepers Moved by Councillor Robinson, seconded by Councillor Pingle THAT James W. Hale be appointed as Pound Keeper in the Municipality of Clarington;and THAT the appropriate By-law be approved. I i "CARRIED" f 71 0 � i G.P. &A. Minutes - 19- January 8,2001 OTHER BUSINESS CONT'D. Resolution 4GPA-069-01 Moved by Councillor Trim,seconded by Councillor Schell THAT Danny Romano be appointed as Pound Keeper in the Municipality of Clarington; and THAT the appropriate By-law be approved. "CARRIED" Appointments to Resolution#GPA-070-01 Property Standards Committee Moved by Councillor Trim,seconded by Councillor Pingle THAT Douglas F. Browning be appointed to the Property Standards Committee; and THAT the appropriate By-law be approved. "CARRIED" Resolution #GPA-071-01 Moved by Councillor Robinson,seconded by Councillor Schell THAT Peter Wm. Reynolds be appointed to the Property Standards Committee; and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-072-01 Moved by Councillor MacArthur,seconded by Councillor Pingle THAT Ross James Vendrasco be appointed to the Property Standards Committee;and THAT the appropriate By-law be approved. "CARRIED" Resolution#GPA-073-01 Moved by Councillor Pingle,seconded by Councillor Schell THAT Jack Julicher be appointed to the Property Standards Committee; and THAT the appropriate By-law be approved. "CARRIED" i 7 10 G.P.&A. Minutes -20- ry Janua 8,2001 OTHER BUSINESS CONT'D. Resolution#GPA-074-01 i Moved by Councillor MacArthur,seconded by Councillor Pingle THAT Dana Ken:be appointed to the Property Standards Committee;and THAT the appropriate By-law be approved. i "CARRIED" Appointments to Resolution#GPA-075-01 Samuel Wilmot Nature Area Management Moved by Councillor MacArthur,seconded by Councillor Robinson Advisory Committee THAT the following individuals be appointed to the Samuel Wilmot Nature Area Management Advisory Committee; and THAT the appropriate By-law be approved: Ken Bray Caroline Charman Elliott Dionne Allan Hewitt Terry Hutchinson Karen Murphy Andrew Osborne Dave Robertson "CARRIED" Appointments to Resolution#GPA-076-01 Public Library Board Moved by Councillor Schell,seconded by Councillor Robinson THAT the following individuals be appointed to the Public Library Board;and THAT the appropriate By-law be approved: Don Peebles - Representative of the Kawartha PineRidge District School Board I Steven Goodchild - Representative of the Kawartha PineRidge District School Board C. McKeever -Representative of the Peterborough Victoria Northumberland and Clarington Catholic District School Board M. Phyllis Baler Brenda Carrigan Allan Hewitt John Witheridge "CARRIED" G.P. &A. Minutes -21 - January 8,2001 OTHER BUSINESS CONT'D. Appointments of Resolution#GPA-077-01 Council to Various Boards/ Moved by Councillor Pingle,seconded by Councillor Schell Committees THAT appointments to external Boards and Committees of Members of Council be made as per the memorandum dated November 17,2000 from Mayor elect John Mutton to Members of Council and that the appropriate By-law be approved. "CARRIED" ADJOURNMENT Resolution#GPA-078-01 Moved by Councillor Robinson,seconded by Councillor Schell THAT the meeting adjourn at 11:45 a.m. "CARRIED" - MAYOR DEPUTY CLERK _(3MUNICIPALITY OF �arington ONTARIO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: JANUARY 22, 2001 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. ROLL CALL IF 2. DISCLOSURES OF PECUNIARY INTEREST 3. MINUTES I (a) Minutes of a Regular Meeting of January 8, 2001 301 4. PUBLIC MEETING (a) Rezoning Application Applicant: 1138337 Ontario Limited Part Lot 26, Concession 1, Former Village of Newcastle REPORT PD-006-01 — 1138337 Ontario Limited 501 5. PLANNING AND ENGINEERING SERVICES DEPARTMENTS (a) PD-006-01 - Rezoning Application Applicant: 1138337 Ontario Limited Part Lot 26, Concession 1, Former Village of Newcastle 601 (b) PD-008-01 - Monitoring of the Decisions of the Committee of Adjustment for the meeting of January 4, 2001 609 (c) PD-009-01 - Courtice Highway 2 Study Corridor/Main Central Area Study Update 614 (d) WD-01-01 - Monthly Report on Building Permit Activity for December, 2000 621 6. OPERATIONS AND EMERGENCY SERVICES DEPARTMENTS No Reports FY IC CORPORATION OF THE MUNICIPALITY OF CLARINGTON lbv 40 TEMPERANCE STREET BOWMANVILLE • ONTARIO LiC 3A6 (905) 623-3379 FAX 623.4169 WEBSITE: www.municipality.clarington.on.ca RECYCLED PAPER I G.P.& A. Agenda - 2 - January 22, 2001 7. COMMUNITY SERVICES AND CLERK'S DEPARTMENTS (a) CS-01-01 - Municipal Grant Process 801 (b) CS-02-01 - 2000 Aquatics Program Summary 806 (c) CS-03-01 - Provincial Government/Superbuild Infrastructure Grant Program 811 (d) CD-05-01 - Animal Services Monthly Report for December, 2000 818 (e) CD-06-01 - Parkin Enforcement Report for the Month of Parking p December, 2000 820 (f) CD-07-01 - Appointment of By-law pp y law Enforcement Officer 821 8. CORPORATE SERVICES AND FINANCE DEPARTMENTS (a) TR-01-01 - Cash Activity Report, November, 2000 901 f i— - (b) TR-02-01 - RFP 2000-9, Supply of Benches, Planters and Trash Receptacles 910 (c) TR-03-01 - Traffic Lights at Holt Road/Highway #2 913 9. ADMINISTRATION No Reports 10. UNFINISHED BUSINESS 11. OTHER BUSINESS 12. ADJOURNMENT i DN:P006-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT PUBLIC MEETING Meeting: General Purpose and Administration Committee File # Date: Monday, January 22, 2001 Res. # Report #: PD-006-01 FILE #: ZBA 2000-030 By-law# Subject: REZONING APPLICATION APPLICANT: 1138337 ONTARIO LIMITED PART LOT 26, CONCESSION 1, FORMER VILLAGE OF NEWCASTLE ' FILE: ZBA 2000-030 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-006-01 be received; 2. THAT the rezoning application to amend Comprehensive Zoning By-law 84-63 of the former Town of Newcastle, submitted by 1138337 Ontario Inc., be APPROVED; 3. THAT the amending By-law attached to Report PD-006-01 be forwarded to Council for �a approval; 4. THAT a copy of Report PD-006-01 and the amending By-law be forwarded to the Durham Region Planning Department; and 5. THAT all interested parties listed in this report and any delegation be advised of Council's decision. 1. APPLICATION DETAILS I 1.1 Applicant: 1138337 Ontario Inc. 1.2 Rezoning: To rezone the subject lands from Urban Residential Exception (Rl- 40) Zone" to permit two (2) single detached dwelling units. j 1.3 Site Area: 1120 m2 (0.28 acres) r j I REPORT NO.: PD-006-01 PAGE 2 I 2. LOCATION 2.1 The subject lands are located at 67-77 Carveth Crescent in Newcastle (see Attachment 1). The property is described as Lots 4 and 5 on Plan 40M-2003, contained within Part Lot I 29, Broken Front Concession, in the former Village of Newcastle. I 3. BACKGROUND i 3.1 On December 7, 2000, the applicant submitted a rezoning application to the Municipality of Clarington to rezone Lots 4 and 5 on Plan 40M-2003 (known as 67-77 Carveth Crescent) to permit the construction of two residential single detached dwellings instead of four semi-detached dwelling units. 3.2 This subject parcel is abutted on the west and south sides by Registered Plan 40M-2003 which contains semi-detached (linked dwelling) units. On the east and north sides the subject parcel is abutted by Registered Plan 40M-1984, containing single detached I dwellings to the east and semi-detached (linked) dwellings to the north. i 4. SITE CHARACTERISTICS AND SURROUNDING USES 4.1 The Port of Newcastle is a new development with the majority of the dwellings still under construction or not yet built in the first of five phases. 4.2 Surrounding Uses: East - Residential North - Residential West - Residential I South - Residential 5. OFFICIAL PLAN POLICIES 5.1 The lands are designated "Living Area" within the Durham Region Official Plan. The i goal of the Living Area designation is to provide a full range of housing. i i i REPORT NO.: PD-006-01 PAGE 3 5.2 Within Clarington Official Plan, the subject lands are designated "Urban Residential". The application conforms to the policies. 6. ZONING BY-LAW CONFORMITY 6.1 The subject lands are currently zoned "Urban Residential Exception (R1-40) Zone", which permits only semi-detached dwelling units with a minimum 18 metres of frontage. As such, an amendment is required to permit these units. 7. PUBLIC NOTICE AND SUBMISSION 7.1 Public notice was hand delivered to each landowner within 120 metres of the subject site and a public meeting notice sign was installed on the lands. 7.2 There were a total of forty-eight (48) properties within the 120 metre radius, but as the majority of the subdivision is currently under construction only twenty-five (25) dwellings were built and occupied. As of the writing of this report, one inquiry has been received on this application. The purchaser of the lot was unaware of the need for the rezoning application for this lot until he saw the Public Meeting sign as posted on the property. 8. AGENCY COMMENTS 8.1 The Clarington Building Division and Clarington Public Works-Engineering have no objections to the proposal. 8.2 The Durham Region Works Department has no objection to the application subject to the applicant removing one set of the existing service connections to each lot, at the applicant's expense and in accordance with Regional Guidelines, prior to the issuance of a building permit on these lots. The Region is not requiring the applicant to enter into an agreement. i 603 REPORT NO.: PD-006-01 PAGE 4 9. COMMENTS 9.1 The subject parcels will be developed in conjunction with 40M-1984 and 40M-2003, which are currently under construction. The subject lots have frontages of 18 metres and 21.103 metres. Typically single detached dwellings are permitted on lots with a minimum frontage ranging from 12 metres to 15 metres. These lots will exceed the minimum zoning by-law requirements. Existing dwellings north and south uth of the subject lots, on the same side of the street, contain semi-detached dwellings with approximate per unit frontages ranging from 11.6 metres to 18.78 metres. Within hm the R1-40 Zone", the zoning by-law requires a minimum of 18 metres for semi-detached dwellings on interior lots (9 metres per unit). As noted above, the lots in this area are well in excess of the minimum frontage requirements. The proposed rezoning will not compromise the mix of single and semi-detached dwellings y I _ currently zoned for on Carveth Crescent. 4 Existing dwellings on the opposite or east side of Carveth Crescent are all single detached dwellings on lots with frontages ranging from 13.15 metres to 14.96 metres, in the immediate area. The Clarington Official Plan states that the objective of neighbourhoods is to provide for a variety of housing densities and housing forms for each neighbourhood to achieve a desirable housing mix. The proposed rezoning will not affect the residential densities prescribed for this area. The change in housing form from semi-detached (linked) dwellings to single detached dwellings, on a street that already mixes housing form, does not compromise the intent of the Official Plan. 9.2 Typically an application is referred,back to Staff for further processing following a public meeting. These lots are within a registered plan of subdivision, which received approval i And REPORT NO.: PD-006-01 PAGE 5 September 9, 1996. All appropriate performance guarantees were taken at this time. Also, for this application, all comments have been received from circulated agencies and departments and their concerns have been addressed in this report. Public concern is not anticipated for this chan ge. As such, Staff is recommending approval of this application be given at the public meeting. 10. CONCLUSIONS 10.1 Based on the comments contained in this report, it is respectfully recommended that the rezoning application be APPROVED. Respectfully submitted, Reviewed by, a ' Crome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P. Director of Planning & Development Chief Administrative Officer. SA*LT*DC*df Attachment 1 - Key Map Attachment 2 - Amending By-law and Schedule Interested parties to be notified p of Council and Committee's decision: 1138337 Ontario Inc. 1029 McNicoll Avenue SCARBOROUGH, Ontario M1W 3W6 Mr. Bill Wolocyn 319 Doris Avenue WILLOWDALE, Ontario M2N 6C7 L I 605 ATTACHMENT SUBJECT SITE LOT 29 � I o z ,�= w 0 Q w �- Z 0 � CARVETH U z Q BEACHAM w n W - q�FN Y vF 0 w ) SC�C m REE2E � F R. I PORT of NEWCASTLE KEY MAP ZBA 2000_030 i 606 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ATTACHMENT 1. BY-LAW NUMBER 2001- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the former Town of Newcastle WHEREAS,the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63,as amended,of the former Town of Newcastle to implement ZBA 2000-030; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 12.4"SPECIAL EXCEPTION-URBAN RESIDENTIAL(R1)ZONE" is hereby amended by adding thereto the following new Special Exception 12.4.53 as follows: "12.4.53 URBAN RESIDENTIAL EXCEPTION(R1-53)ZONE Notwithstanding Section 12.4.40, those lands zoned "R1-53" on the attached Schedule "A"may be used for a single detached dwelling subject to the zone regulations in Section 12.4.40. 2. Schedule "5" to By-law 84-63 as amended, is hereby further amended by changing the _ zone designation from: Urban Residential Exception (R1-40) Zone" to "Urban Residential Exception (R1-53) Zone"as illustrated on the attached Schedule"A"hereto. 3. Schedule"A"attached hereto shall form part of the By-law. BY-LAW read a first time this day of 2001. BY-LAW read a second time this day of 2001. BY-LAW read a third time and finally passed this day f Y 2001. MAYOR CLERK i 607 This is Schedule "A" to By-law 2001 - Passed this day of 2001 A.D. 4 16 ��QPP"S. W Q4bA B� 14 la C 920/ p G► Y A m \ `�• ��\\9`7�• � �s`o X13 36 � _// r�y \ �� NT•��t �'p = ,p, ►'lit e'.{ �O•i.+Y �O i VO 35 BEN f g 12 ; �g 6 S µ0 t ►„ v� ' i 9 RON nN 0 a t ° � 8r. � M!C'N10'E O u v'L m N85'16'IO�t 34 �Q e�g m i - II °9s'o a v i Cp I LB 'p Sq `4 /'� "� 2-T 0 T I m NB6.48'00•W 37.421 " f N�'yp5p'E z2.70� 1 � w �� wM O N ♦ p ._ ip I - O N� N► 9 u NN'•w'w'E O1 0 10 m► 0 26. 0 W N N 00 J a 1 J 21405 i9.E09 til•4800'W\-x,193 SHIPWAY AVENUE ® ZONING CHANGE FROM " R 1 -40" TO " R 1 -53" I Mayor fy Clerk i ® SUBJECT SITE LOT 29 I Z � 1 � i N LLJ zn �i Z CARVEfH 4 O 4� BEACHAM SHiawgy � � � � m � C/100N�R � ti i �kFBRfFI � t -- NEWCASTLE I � A rl 4 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General noral rurpose and Administration Committee File# Date: Monday, January 22, 2001 Res. # Report#: PD-008-01 FILE #: A2001/002 TO A2001/004 By-law# Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JANUARY 4, 2001 FILE NO'S.: A2001/002 TO A2001/004,INCLUSIVE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-008-01 be received; and 2. THAT Council concur with the decisions of the Committee of Adjustment made on January 4, 2001 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. 1• All applications received by the Municipality for minor variance are scheduled to be heard within 30 days of being received by the Secretary Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment No. 1. Staff's recommendation and the decisions of the Committee are detailed below. DECISIONS OF COMMITTEE OF ADJUSTMENT FOR JANUARY 4, 2001 Application # Staff Recommendation Committee Decision A2001/002 Approve Approved A2001/003 Approve Approved A2001/004 Approve Approved i 6n9 REPORT NO.: PD-008-01 PAGE 2 2. Application A2001/001 was removed from the agenda prior to the meeting as Planning Staff had not received the owner's authorization. The agent submitted the variance application separately. When the owner's authorization has been received this I application will be rescheduled for a Committee of Adjustment meeting. Ii 3. Staff have reviewed the Committee's decisions and are satisfied that the applications which received approval are in conformity with the Official Plan policies, consistent with �® the intent of the Zoning By-law and those approved are minor in nature and desirable. ' Council's concurrence with the Committee of Adjustment decisions is required in order to afford staff's official status before the Ontario Municipal Board iri the event of an appeal of any decision of the Committee of Adjustment. I Respectfully submitted, Reviewed by, I D i Arome, C.LP., R.P.P. C L Franklin Wu, M.C.I.P., R.P.P., Director of Planning &Development Chief Administrative Officer — SA*DJC*cc January 11, 2001 Attach. r i i I F - Ain THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMITTEE OF ADJUSTMENT PERIODIC REPORT FILE NUMBER: A01/002 ******************** _ APPLICANT: METCALF, BILL AGENT: HUBBLE & SON LIMITED PROPERTY DESCRIPTION 2077 BLOOR STREET PART LOT: 22 CONCESSION: 1 TOWNSHIP: DARLINGTON PLAN NUMBER: ZONING: A & EP HEARING DATE: 4-Jan-01 APPEAL DATE: 24-Jan-01 DECISION: APPROVED - MINOR VARIANCE: TO PERMIT AN AGRICULTURAL BUILDING WITH A SETBACK OF 201 METRES (660 FT) FROM A RESIDENTIAL DWELLING, INSTEAD OF THE MINIMUM REQUIRED 300 M (984 FT) SETBACK REASON FOR DECISION: THAT THE APPLICATION BE APPROVED AS IT IS IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED TO BE MINOR IN NATURE AND DESIRABLE. 611 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMITTEE OF ADJUSTMENT PERIODIC REPORT FILE NUMBER: A01/003 APPLICANT: BIG BROTHERS & SISTERS OF CLARINGTONi AGENT: NEELY, KEN PROPERTY DESCRIPTION 23 SCUGOG STREET PART LOT: 12 CONCESSION: 1 TOWNSHIP: BOWMANVILLE PLAN NUMBER: ZONING: Cl i HEARING DATE: 4-Jan-01 APPEAL DATE: 24-Jan-01 DECISION: APPROVED MINOR VARIANCE: TO PERMIT THE CONSTRUCTION OF A HANDICAP ACCESS RAMP BY REDUCING AN EXISTING LEGAL NON-COMPLYING TWO WAY DRIVEWAY AISLE WIDTH FROM THE REQUIRED 4 . 6 M (15 FT. ) TO 4 . 4 M (14 . 3 FT. ) . -- t REASON FOR DECISION: THAT THE APPLICATION BE APPROVED AS IT IS IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED TO BE MINOR IN NATURE AND DESIRABLE. 612 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMITTEE OF ADJUSTMENT PERIODIC REPORT FILE NUMBER: A01/004 APPLICANT: REA INTERNATIONAL AGENT: HADY CONSTRUCTION PROPERTY DESCRIPTION 200 BASELINE ROAD EAST PART LOT: 9 CONCESSION: TOWNSHIP: BOWMANVILLE PLAN NUMBER: ZONING: M2 HEARING DATE: 4-Jan-01 APPEAL DATE: 24-Jan-01 DECISION: APPROVED MINOR VARIANCE: TO PERMIT AN EXPANSION TO AN EXISTING INDUSTRIAL BUILDING TO A HEIGHT OF 14 . 1 M (46 FT) , INSTEAD OF THE MAXIMUM PERMITTED 12 METRES (4 0 FT) REASON FOR DECISION: THAT THE APPLICATION BE APPROVED AS IT IS IN CONFORMITY WITH THE OFFICIAL PLAN AND ZONING BY-LAW AND IS DEEMED TO BE MINOR IN NATURE AND DESIRABLE. 613 DN:P009-01 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File# Date: Monday, January 22, 2001 Res. # Report#: PD-009-01 FILE #: PLN 12.5 By-law# r Subject: COURTICE HIGHWAY NO. 2 CORRIDOR/MAIN CENTRAL AREA STUDY UPDATE FILE: PLN 12.5 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-009-01 be received; 2. THAT Council endorse the proposal to extend the study area beyond Special Policy Area "F" to Townline Road to the west and Hancock Road to the east; 3. THAT Councillor Jim Schell, Chair of Planning and Engineering and Regional Councillor be appointed to the Study Committee; 4. THAT Staff be authorized to appoint two property owners, one from the Hancock area and the other from the Townline area, to the Study Committee. 1. INTRODUCTION The Courtice Highway 2 Corridor Study/Main Central Area Secondary Plan has been initiated by the Municipality of Clarington and the Region of Durham. The consulting firms of Markson, Borooah, Hodgson Architects, TSH Associates, Valerie Crammer and Associates and TCI Management Consultants were engaged in July 1999 to conduct the Study. A Technical Committee consisting of staff members and a Study Committee 614 REPORT NO.: PD-009-01 PAGE 2 consisting of staff, politician and property owners were set up to work with the consultants on the Study. The purpose of the study is to recommend changes to transform Highway 2 from "Regional Highway" into a "Main Street" for Courtice. The study will also result in a new secondary plan for the Main Central Area, in order to create a new focus for Courtice. The following is a status report and review of the study to date, interim findings, and a proposal to revise the study area boundaries, scope of work, and revised schedule. 2. DISCUSSION { 2.1 Work Progress to Date The original study area followed the Clarington Official Plan boundaries for the Highway 2 Corridor as Special Study Area 'T", focusing on properties fronting on Hwy. 2 generally from Prestonvale Road to Courtice Rd., and the Main Central Area, bounded by Highway 2, Trulls, Sandringham and Maplefield Roads. Background analysis for this study area is - completed and summarized in Interim Report No. 1, "Issues, Constraints, Opportunities" (distributed under separate cover). This information was confirmed through a workshops (Workshop No. 1), entitled "Issues, Constraints & Opportunities" held at the end of = September with community residents and other stakeholders. �- The results of Workshop No. 1 were used to generate principles which would guide the 4 i development of the vision for the study area. These principles are summarized in Interim Report No. 2, "Principles of Land Use, Urban Design and Transportation", completed in November. These principles formed the basis for Workshop No. 2, held on November 20, entitled "Developing a Vision". Interim Report No. 2 is distributed under separate cover. During the course of the study to date, the Technical Committee and the Study Committee were consulted frequently. A communications plan and newspaper advertisements and newsletters were prepared and distributed. Material was prepared and posted on the j E REPORT NO.: PD-009-01 PAGE 3 Municipality's Website. Landowners of the largest holdings in the study area were also consulted. 1 At this point in the study, the consultants reviewed the findings and stakeholder comments to date, and concluded that the study area needs to be revised in order to better serve our needs.. ' I I L2.2 The Need for a Revision to the Study The original study approach was to conceive of the Highway 2 Corridor and the Main Central Area as separate and distinct entities. The Highway 2 Corridor Study was to have . � been completed p first followed by the Secondary Plan for the Main Central Area. However, community consultation through the meetings and workshops have resulted in a series of findings which suggest that the study y can be vastly improved to serve the needs of Courtice and Durham Region if it were revised. The following is a list of findings and recommended changes to the study, along with a revised schedule. I� l_ 1. High va 2 Corridor&Main Central Area are Interdependent Increasingly, during the course of the study, it has become apparent that the land uses along the Highway 2 Corridor and the Main Central Area are interdependent, and any policy for one area will need to be integrally linked with policies for the other area. As a result, the two areas need to be studied concurrently rather than f separately. It is not possible to complete the study on the Highway 2 Corridor i first, and then proceed to the Secondary Plan for the Main Central Area. 2. Revised Schedule for Highway 2 Corridor Stud A More appropriate schedule would be to continue studying both the Highway 2 Corridor and the Main Central Area concurrently and develop a land use, built form and urban design vision for both study areas, including a preliminary implementation plan for each area. Then the two areas could be separated for completion of the study, with a final report being prepared for the Highway 2 i Corridor and a Secondary Plan being prepared for the Main Central Area. i 616 REPORT NO.: PD-009-01 PAGE 4 3. Expanded Highway 2 Corridor Study Area i As a result of stakeholder comments during Workshops No. 1 & 2, there is a need to enlarge the study area. The proposal for the new study area will expand from Prestonvale Ave. to Townline Rd. to the west, and from Courtice Rd. to Hancock Road. to the east (Attachment 1). The new areas have been added for determining a common urban design vision regarding streetscape treatment, lighting, planting, signage, banners, paving and street furniture; land uses will not form part of the expanded study. The proposed expansion of the study area will match the current I boundaries of the transportation study, which is being conducted concurrently with this study. It will also help the Region with any proposed capital improvement (_ works along Highway 2 in Courtice. 4. Expanded Scope of Work: New Study Area The proposed expansion of the study area has also resulted in an expansion in the scope of work. In addition to an urban design vision for the expanded study area, the stakeholders and major landowners have to be brought into the community consultation process. Separate meeting and workshop will be held with the stakeholders of the expanded study area to inform them of the current status of the study, the reason for expanding the study area, plus a workshop session to consider streetscape treatment options for their area. This meeting will bring them to the I ' same point in the study process as the stakeholders in the rest of the Highway 2 Corridor. This meeting will precede the additional workshop for the original study area. 5. Expanded Scope of Work: Original Study Area ' The outcome of Workshop No. 2: Developing a Vision was such a large quantity of responses and ideas from participating stakeholders, and such a range of opinions regarding options for development, that participants did not have time to decide on a preferred option for the study area. We propose that an additional workshop be held for the stakeholders of the original study area in order to discuss I the results of Workshop No. 2: Developing a Vision, and arrive at a preferred L C 617 REPORT NO.: PD-009-01 PAGE 5 vision for the area. The additional workshop will be entitled"Confirming the Vision", and will also address issues such as implementation, cost,timing and phasing, in order to obtain input for the implementation phase of the study. i Based on the outcomes of the last two workshops is it is determined that additional meetings with the owners of large land holdings in the original study area(or the landowners) are necessary in order to understand their concerns and their development goals, and to obtain"buy-in" from the landowners. This process has already been started. ' The revised scope of work will result in an expanded list of tasks I including additional meetings, workshops, newsletters and invitations to workshops, planning and organizing the extra workshops, and preparing additional interim reports. 6. Revised Schedule The following is a revised schedule for the expanded study: ■ New Phase 4, Confirming the Vision, in January ■ New meeting with Townline/Hancock stakeholders in late January ■ New meeting with Landowners in Late January ■ Additional Workshop, "Confirming the Vision in late January • Revised Phase 5, Implementing the Vision, in February • Workshop Open House, "Implementing the Vision"in February F ■ Concurrent work in March in preparation for Secondary Plan for Main Central Area • Workshop on Secondary Plan Policies and Urban Design Guidelines for the MCA in April ■ Preparation of Secondary Plan in April and May Workshop on Secondary Plan in May ■ Preparation of Final Report on Highway ghway 2 Corridor& main Central Area in May and June 3. CONCLUSIONS The Study is progressing satisfactorily. Despite the expanded work program, the Study is scheduled to be on time as originally planned. The Region of Durham Public Works 618 i REPORT NO.: PD-009-01 PAGE 6 Department has agreed to cover the additional cost (estimated at $15,000) incurred as a result of the expanded work program. In light of the expanded study area and the election of new Councillors it is recommend I that two new representatives from the expanded areas be appointed to the Study Committee and that Councillor Jim Schell replace former Councillor Mary Novak on this Committee. f Respectfully submitted, Reviewed by, 7 i a d .kCrome, M.C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P. Director of Planning & Development Chief Administrative Officer. BN*DC*df L 12 January 2001 Attachment 1 - Key Map Interested parties to be notified of Council and Committee's decision: 1 Gene Chartier Manager of Transportation Region of Durham 105 Consumers Drive WHITBY, Ontario L1N 6A3 i i f i L 619 ATTACHMENT i'bi�vn iinOi Rdad J:--: + . . T I r— I1_ :ice i ; i I r i I• Ji T- I L U �•.,�.}�jar � _�`- Y.{.��^. v-+j rel Fill— Wu culls L � n /� 4� rLG Y`4t D f:.S31� 3t. ZL �y -Ti^-1•.. i Courtice Road =;c it CL 'y {){jy 0 �s (D 'C3 d Hancock Road - L 7 t) DN:gpaDECO THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, January 22, 2001 Res. # Report #: WD-01-01 FILE #: By-law # Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER, 2000. i e Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-01-01 be received for information. 1. BACKGROUND: 1.1 With respect to the Building Permit Activity or ty the month of December 2000, Staff } wish to highlight the following statistics for the information of Committee and I Council. MTH OF DEC YEAR TO DATE 2000 YEAR TO DATE 1999 C 2000 Permits Issued 97 1075 1001 VALUE OF CONSTRUCTION Residential $ 10,670,468 $ 76,206,503 $ 69,528,245 Commercial $ 7021500 $ 5,031,825 $ 21274,800 Industrial $ 0 $ 7,2061286 $ 1,499,150 Others $ 90,000 $ 9,316,346 $ 24,665,115 TOTAL $ 111462,968 $ 97,760,960 $ 971967,310 i 621 i I REPORT NO.: WD-01-01 PAGE 2 1.2 With respect to non-residential building permit activities, the details are provided as follows: APPLICANT CONSTR TYPE LOCATION $ VALUE 1429646 Ontario Ltd Restaurant 90 Clarington Blvd 600,000 Syvan Developments Martial Arts 160 Church St 15,000 Hendry Investments Plumbing Alt 219 King St E (U415,6) 8,500 — i Hendry Investments VIO Water 219 King St E (U6) 50,000 Hendry Investments Reids Milky 219 King St E (U5) 151000 - Hendry Investments Colour World 219 King St E (U4) 2,000 Halloway Holdings Tanning Salon 2377 Hwy #2 (U122) 12,000 Ontario Power Gen Plumbing Holt Road 60,000 Secord, Paul Barn Repair 4484 Darl/ClarTownln 30,000 TOTAL 792,500 Respectfully submitted, Reviewed by, Stephen A. Vokes, P.Eng Franklin Wu, i Director of Public Works Chief Administrative Officer. I SAV*bb January 12, 2001 f I i F r I I 622 Monthly Building Activity Report. Municipality of Clarington Printed on January 12, 2001 at 13:48 For the month ending 00.12.31 M Permits Issued Housing Starts Value of Construction ll I � If Group i Dec 2000 i 2000 Y.T.Dl 1999 Y.T.DI Dec 2000 1 2000 Y.T.DI 1999 Y.T.DI Dec 2000 I 2000 Y.T.D. I I I I i 1999 Y.T.D. Ii SFD Single Family Dwelling lI SFD 1 59 1 340 1 299 1 9 1 281 1 276 1 8,519,182.00 I 42,091,452.00 i 37,684,370.00 it SDD Semi-Detach(Link) Dwelling 11 SDD 1 18 I 319 I 223 I I 285 I 176 1 1,981,990.00 1 29,128,515.00 1 20,346,739.00 U SMD Single Mobile Dwelling Il I I I I I I I I I TWH Townhouse u SMD 1 1 I 21 I I I 20 1 1 I 1,441,200.00 p MUL Multi I I I I I I 1 I I II DFD Dual Family Dwelling �f TWH 1 1 18 1 93 1 1 20 1 83 1 I 1,310,470.00 i 6,536,435.00 n OTH Other I I I I i I i MUL i II i I I I I I 1 i II DFD 1 1 1 2 1 4 1 1 1 1 1 1 3,500.00 ( 13,500.00 1 93,000.00 0 COM Commercial jj orx j 7 j 251 j 186 I 1 I I I 1 6 IND Industrial 1 i 1 I 1 165,796.00 I 3,662,566.34 I. 3,426,501.00 11 INS Institutional 11 SUB-TOTAL 1 85 1 930 1 826 1 9 1 587 1 556 1 10,670,468.00 I 76,206,503.34 I 69,528,245.00 11 AG R Agricultural 1 GOV Government 0 COM 1 7 1 54 1 45 1 1 10 1 4 1 702,500.00 j 5,031,825.00 j 2,274,800.00 11 H YD Hydro ll 1 1 1 1 1 1 1 P LM PLM Plumbin g II 1"° I I 13 1 1 7,206,286.00 i 1,499,150.00 11 I ' I 1 I 9 2 REN Renewal If I I I I I 1 11 INS I i 17 1 16 1 1 2 1 4 1 1 7,349,286.00 1 8,699,410.00 0 DEM Demolition if I I I I I I I ii AGR I 1 1 10 1 16 1 1 30,000.00 1 244,736.00 i 600,100.00 11 p Gov 1 I I I I 4 I 12 I I I N 1 1 7 1 4 1 1 1 1 1 1 1,028,587.00 I 238,000.00 11 II HYD 1 1 1 17 I i I I II () I I 1 51 1 1 1 1 60,000.00 1 693,737.00 1 15,000,000.00 II II T PLM 1 1 i 3 1 1 I I I i i 1 127,605.00 U 11 I u REN I I I 2 I it P DEM 1 3 1 27 1 31 1 1 1 1 I I 1 II II SUB-TOTAL 1 12 1 145 1 175 1 2 1 26 1 25 1 792,500.00 1 21,554,457.00 1 28,439,065.00 11 I u TOTAL 1 97 1 1075 1 1001 1 11 1 613 1 581 1 11,462,968.00 1 97,760,960.34 1 97,967,310.00 I1 I i I I I I1 BP FEES ( 94,213 I 972,605 1 1,028,928 I I I I I I I1 Q PP FEES I I I 3.075 HISTORICAL COMPARISON OF BUILDING PERMITS II based on Building Permits Issued. Printed on 01.01.12 at 13:48 I� Current Year Figures to the End of 00.12.31 II YEAR RESIDENTIAL COMMERCIAL INDUSTRIAL AGRICULTURAL INSTITUTIONAL GOVERNMENT (� � � ONT HYDRO TOTAL () 00 X76,206,503.34 5,031,825.00 7,206,286.00 244,736.00 7,349,286.00 1,028,587.00 693,737.00 97,760,960.34 �f 79 4,672,000.00 5,981,000.00 ( 4,100,000.00 412,000.00 87,000.00 15,252,000.00 �I 80 4,618,000.00 ( 832,000.00 2,505,000.00 101,000.00 4,291,000.00 2,814,000.00 15,161,000.00 81 5,341,000.00 467,000.00 866,000.00 ( 156,000.00 246,000.00 86,478,000.00 93,554,000.00 �) 82 6,260,000.00 718,000.00 256,000.00 127,000.00 1,506,000.00 7,466,000.00 16,333,000.00 (� 83 6,561,000.00 ( 1,274,000.00 246,000.00 114,000.00 2,278,000.00 7,281,000.00 17,751,000.00 84 13,450,000.00 ( 1,262,000.00 1,885,000.00 120,000.00 445,000.00 7,300,000.00 24,462,000.00 85 29,859,000.00 1,299,000.00 786,000.00 100,000.00 1,719,000.00 1,330,000.00 ( 630,000.00 . 35,723,000.00 86 65,010,000.00 2,247,000.00 3,071,000.00 184,000.00 839,000.00 1,770,000.00 73,121,000.00 87 90,705,000.00 4,619,000.00 4,165,000.00 231,000.00 2,063,000.00 7,995,000.00 ( 3,095,000.00 112,873,000.00 (� 88 137,773,000.00 2,901,000.00 5,627,000.00 ( 160,000.00 14,207,000.00 1,439,000.00 162,107,000.00 �) u 89 ( 148,434,000.00 3,149,000.00 34,157,000.00 50,000.00 8,224,000.00 6,868,000.00 24,139,000.00 225,021,000.00 90 ( 57,581,350.00 1,526,000.00 2,948,000.00 4,145,000.00 3,678,000.00 430,700.00 70,309,050.00 91 65,698,000.00 3,859,300.00 1,324,000.00 ( 438,000.00 ( 551,000.00 17,000.00 1,521,500.00 73,408,800.00 92 67,186,310.00 1,321,500.00 ( 186,000.00 412,000.00 1,389,000.00 ( 5,585,000.00 21,413,500.00 97,493,310.00 93 52,220,000.00 5,109,000.00 7,000.00 733,500.00 5,183,000.00 428,000.00 705,500.00 64,386,000.00 T 94 72,461,955.00 1,216,700.00 1,836,000.00 276,100.00 1,258,500.00 1,975,000.00 1,816,750.00 80,841,005.00 95 41,455,602.25 3,478,800.00 ( 551,000.00 584,900.00 10,469,000.00 ( 359,000.00 136,500.00 I 57,034,802.25 96 + 56,047,370.00 4,164,405.00 610,000.00 596,500.00 211,500.00 5,083,000.00 ( 951,705.25 67,664,480.25 97 72,334,758.00 16,573,385.87 ( 12,615,000.00 698,000.00 17,129,700.00 4,372,388.00 1,677,600.00 ( 125,400,831.87 98 ( 60,673,258.00 11,067,876.76 3,146,000.00 438,100.00 ( 8,266,515.00 1,477,761.00 281,000.00 I 85,350,510.76 u 99 69,554,326.00 2,274,800.00 1,499,150.00 600,100.00 8,699,410.00 238,000.00 ( 15,000,000.00 97,865,786.00 �� --Ti- - — - -—---- --- - - 1— II Summary of Residential Units by Geographical Areas II Q based on Building Permits Issued. Printed on 01.01.12 at 13:48 -- Current Year Figures to the End of 00.12.31 p II URBAN AREAS RURAL AREAS II _ HAMLETS II 11 YEAR I BOWM 1 COUR 1 NEWC I WILM 1 ORON I DARL I CLAR I BURK I ENFI 1 ENNI I RAMP I HAYD 1 KEND I KIRB ( LESK I MAPL i MITC i NEWT 1 SOLI 1 TYRO I TOTALII u 00 I 188 1 231 1 110 I 19 ( I 102 i 17 1 1 I 1 7 ( 1 I I ( I I I I 3 I I I 679 11 76 1 239 I 2 I 5 ( I 3 I 19 I 18 i I I 1 I 2 1 1 q-----1_ i i I 1 1 3 1 I 3 1 1 1 I 1 1 299 II 77 I 118 1 2 i 11 I I 7 1 29 1 26 I I I I 2 I 2 I 2 I ( 1 i ( 2 I 1 ( I I 203 u II 78 1 13 I 2 1 2 1 I 45 I 19 I 25 1 1 1 I I 1 1 I I 1 1 1 1 I 5 1 2 1 2 1 1 119 II I U 79 I 1 1 2 1 7 1 1 I 25 I 22 I I I I I I 1 1 I 3 1 I 1 1 I 1 1 I 63 II I p 80 I 3 I 2 I 47 I I 1 I 19 I 12 I I i I I I I i i I I I 3 I 1 I 88 II n 81 I 1 1 I 3 1 I 2 1 28 I 25 1 1 1 I I I 1 1 I I 1 1 I 2 1 I 7 1 2 1 73 U I �I 82 1 60 1 1 1 5 1 I 1 1 24 1 14 I 1 1 I I i I I I I I I 1 1 2 1 5 ( 114 II 83 I 10 1 2 1 7 ( I I 32 I 18 I 2 I 1 2 I 3 I 3 I i I I I 3 i 1 i 1 I I 84 u 84 1 9 I 36 I 4 1 107 1 6 I 43 I 15 1 3 I 1 1 1 2 1 1 ( I ( 1 1 I I I 4 ( 7 1 239 11 u 85 I 61 1 276 I 26 I 118 I 4 1 46 1 22 I 9 I I 1 i 3 i 3 1 4 576 2 1 i I I I I i I 1 1 11 11 86 1 125 1 579 1 105 1 173 I 2 I 82 ( 33 I 18 I I 9 i 7 I 4 I I ( I 2 I 3 I I 5 ( 4 11151 11 Il 87 1 365 I 670 I 26 I 137 1 3 I 111 I 45 1 12 I I 14 i 5 I 4 I 1 ( I 1 I 1 I I I 5 I 2 11402 II 11 88 1 347 ( 633 ( 317 ( 64 I 2 1 123 1 44 1 21 1 1 15 I 4 1 1 11 ( 11582 11 89 I 181 I 697 1 262 1 42 I 1 1 77 1 49 I 11 I 2 I 21 ( 8 q 1 2 4 1 11359 N 90 199 305 28 6 25 20 5 4 2 594 II 91 I 433 1 255 1 46 I 2 1 1 I 15 I 11 i 1 I I 2 I 1 I I 1 I ( I I I 1 1 2 1 ( 771 11 I u 92 i 532 1 204 I 22 I 10 ( 3 i 14 1 6 1 1 I ( 1 1 1 I 1 1 i 1 I I I 1 I 1 ( I 797 1 it q 93 1 301 I 232 I 6 1 10 1 3 ( 9 1 6 I 1 ( I I 3 I i 1 I I I I I 1 ( I 572 II p 94 1 406 1 388 1 4 I 10 I 2 I 11 1 8 ( 2 I 1 1 I I I I I I 1 I I I 1 I 1 834 1 II 95 1 229 1 170 I 1 16 I 1 1 21 1 7 1 I I I 1 1 I I I I I I 2 1 I 1 447 II 11 96 1 217 1 331 I 3 1 16 1 1 17 I 10 I I 1 3 1 2 I I I I I ( I 2 ( I 1 601 II I II 97 1 423 1 295 1 5 1 21 I i 20 1 20 I 2 1 3 1 7 1 2 1 2 1 ( 1 1 ( I I I 1 I eol II 11 98 1 313 1 254 1 4 I 33 I I 14 1 12 i 1 I I 3 1 1 1 1 636 11 II i- 1— U 99 1 184 12:6 1 78 I 21 1 I 31 1 17 1 i _1 6 1 z l 1 1 1 1 I 1 1 I I 1 1 I I 640 II 11 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: January 22, 2001 Res. # k Report #: CS-01-00 By-law# Subject: MUNICIPAL GRANT PROCESS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report No. CS-01-01 be received, 2. THAT the Municipal Grant Policy (attachment #1 to Report CS-01-01) be approved. i 1.0 BACKGROUND During the 2000 Municipal Grant process, Council requested staff to "investigate the process and policies of other municipalities within the Region of Durham regarding criteria for their grant applications and report back with any recommendations for restructuring and/or enhancement of the process". 1.2 Upon review of the other municipalities within the Region of Durham, staff has found that no other municipality within the Region, provide a Municipal Grant Program. 1.3 For the most part, each municipality refers funding requests directly to Council or to the budget process for deliberation and direction. There is no formal procedure for applying to these municipalities for financial assistance. 2.0 MUNICIPAL GRANT POLICY 2.1 Through staffs review, it became apparent that Clarington's process required a policy statement which establishes the objective, criteria, categories, funding source and public notice for the Municipal Grant Process. r I /2 Qnt i REPORT NO.: CS-01-01 PAGE 2 i 2.2 This report recommends the adoption of a policy (Attachment #1) which clearly defines the parameters for application to the Municipal Grant Process. Please j note, this policy, recognizes the current practice of the Municipality as it pertains to the Municipal Grant Process, and further has been amended to protect the intent of the program as follows; i 2.2.1 Criteria #1, #2, #3, and #8 — for the most part, criteria 1, 2, 3 and 8 are t consistent with past practice and no changes are being recommended. 2.2.2 Criteria #4 (New) — This allows Council to consider capital requests from applicants which fall within a category other than Hall Board/Community Centres, and to maintain the purpose of - p p grants as operational in nature. Staff is recommending this criteria to permit a one-time grant where there is no applicable municipal department that can accommodate the request. 2.2.3 Criteria #5 (New) — This has been added to discourage multiple funding sources where an organization receives other municipal funds through the normal I budgeting process. This would eliminate the Museums, Library, Cemetery Boards and the Visual Arts Centre from being eligible to apply. 2.2.4 Criteria #6 (New) — This establishes an upset limit of funding for all organizations. The intention is to promote an equitable opportunity for distribution of funds through the municipal grant process. If approved, three of last year's applicants (Newcastle Community Hall Board, Clarington Community Care and Clarington Older Adult Committee) would be affected as having received a grant in excess of $5,000.00, however, Criteria #7 does permit the opportunity for these and any new applicants to still apply for funding. 2.2.5 Criteria #7 (New) — This provides an opportunity for groups with requests in excess of five thousand dollars ($5,000.00) to appear before Council and or make a separate submission to Council during the Annual Municipal Budget deliberations. _ I 2.3 Categories — the recommended policy defines four (4) distinct categories for j grant distribution. Each applicant must meet the required definition for at least I one of the four categories, to be considered for a Municipal Grant. { 2.4 Municipal Grant Funding Formula — No changes are recommended to the F funding formula. The policy explains that funds will be provided based on $1.00 per capita. Unallocated funds are being recommended to continue to be forwarded to the unallocated grant account for unanticipated requests. Q'17 REPORT NO.: CS-01-01 PAGE 3 2.5 Pubic Notice — Consistent with past practice staff will continue to advertise twice through local newspapers announcing the Municipal Grant Program. The deadline for applications varies from year to year but generally can be anticipated in early December. 4 3.0 COMMENT 3.1 In reviewing our Municipal Grant i Program staff g s confident that the program is very beneficial to our various volunteer and community organizations. Although Clarington is the only municipality within the Region of Durham that offers this opportunity, it is consistent with the Municipality's position with regards to our high regard and appreciation for our numerous volunteer-based organizations. I Respectfully submitted, Reviewed by, 4ep. Cart Di for of Community ervices Franklin Wu, M.C.I.P., R.P.P. j Y Chief Administrative Officer JPC/pg C i f I anz 1 ATTACHMENT #1 TO REPORT CS-01-01 I MUNICIPALITY OF CLARINGTON DEPARTMENT OF COMMUNITY SERVICES i MUNICIPAL GRANT POLICY OBJECTIVE: To provide financial assistance to those organizations which provide direct services or programs to the residents of the Municipality of Clarington. CRITERIA: 1) The organization requesting financial assistance must be based within the municipality of Clarington or the Region of Durham. 1 2) Regionally based organizations must provide details demonstrating how their service directly benefits the residents of Clarington. 3) Organizations must be volunteer based, or operate as not for profit. 4) Funding applications will be considered for operational expenses only, capital requests may be considered as a one-time grant only (excluding Hall Boards/Community Centres). 5) Organizations that receive any form of other funding from the Municipality of Clarington are not eligible to apply. 6) Applications for funding through the Municipal Grant Process must not exceed $5,000.00. 7) Applications requesting in excess of$5,000.00 will be referred directly to the budget process to be dealt with on an individual basis external to the Grant Process. 8) Late applications or requests received subsequent to the current year's municipal budget approval will be referred to Council for direction. FUNDING CATEGORIES i a) Recreation/Leisure Services: This category is defined g ry as those organizations offering athletic or leisure i opportunities not offered by the Municipality. I 804 b) Civic: This category is defined as those organizations providing events, or services promoting the Municipality of Clarington (i.e. Santa Clause Parade, Horticultural Societies, Historical Society etc.) C) Social: I This category is defined as those organizations offering specific service (other than recreational/leisure) to residents of the Municipality of -- Clarington. i _ d) Hall Boards/Community Centres: This category is defined as a Hall Board or Community Centre that operates and maintains a Municipally owned facility. (Please note grants will be considered for operational expenses only. Capital requests must be referred to the appropriate municipal representative for consideration during annual budget deliberations.) MUNICIPAL GRANT FUNDING FORMULA To consider all eligible grants, the Municipality of Clarington will provide a funding formula of$1.00 per capita annually. I All unallocated funds will remain in the unallocated grant account for un- anticipated requests received during the current year. PUBLIC NOTICE The Municipality of Clarington will provide public notice of the Municipal Grant F Program twice each year through local newspapers. I i f f � i i I I 2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: January 22, 2001 Res. # Report#: 'CS-02-01 By-law# i Subject: 2000 AQUATICS PROGRAM SUMMARY Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report No. CS-02-01 be received for information. 1.0 BACKGROUND i 1.1 Report CS-02-01 has been prepared for Council's information to provide a status report regarding the Aquatics Instructional and Recreational Swim Programs. 1.2 The Community Services Department offers recreational swims as well as operating a number of Instructional Swim programs throughout the year. Sessions are divided by the season as Winter, Spring, Summer and Fall. 1.3 During the Winter, Spring and Fall periods, programs are offered at the Clarington Fitness Centre and Courtice Community Complex. In the summer, a number of Instructional and Recreation Swim Programs are offered at the Newcastle Lions Outdoor Pool and the Orono Outdoor Pool. 1.4 The Community Services Department hires approximately eighty (80) part-time aquatics employees over the year to provide qualified instruction and supervision of the recreational programs for the participants. Each instructor must be certified by the National Lifeguard Society and must qualify every two years to maintain their positions. This re-qualification includes both theory and in-water sessions. Over the past number of years, the Community Services Department has also hired a number of teaching assistants who provide in-class assistance to our staff for multilevel and large classes. This teaching assistant program has proved to be valuable to the Municipality in providing a qualified instructor base for new staff placements. /2 I n n i REPORT NO.: CS-02-01 PAGE 2 1.5 In 1999, the Community Services Department purchased the CLASS Computerized Registration Program, which permits relatively easy access to valuable registration information. In addition to registration and customer service efficiency, this access permits staff to evaluate effectiveness and efficiency of the programs being offered. 1.6 The attached chart (see attachment #1) is an overview of participants which allows staff and Council the opportunity to compare the aquatics program over a four (4) year period between 1997 and 2000. 2.0 COMMENT 2.1 Staff schedules classes to maximize the available pool time in order to offer flexibility for registration and in order to offer variable class times. With the CLASS software, staff also has the ability to predict trends based on previous year registrations and are proactive in scheduling required classes to meet the needs of the residents subscribing the instructional programs. In most cases, the cancelled classes are replaced with more popular classes where a high demand is experienced. When classes are cancelled due to low registration, staff makes every effort to accommodate the participants in alternate classes, offer different times, or transfer the participant to the other aquatics facility. While most participants are placed in a class or in a multilevel instructional class, some simply cannot be accommodated. Those participants are offered credits for the next session and are given advance priority for the next session. 2.2 The Winter 2000 Instructional Swim registration was the first complete f registration to be conducted on the CLASS Computerized Registration Software. 2.3 At the conclusion of the Spring 2000 registrations, staff noticed an increased registration and subsequently increased revenues. In addition, Summer 2000 l registrations are in excess of Summer 1999 registrations. r= 2.4 The Community Services Department would partially attribute last year's increased registration to software efficiency by permitting registration staff quick ! customer service access and placement to alternate classes, thus satisfying customer demand for program placement. i 2.5 By comparison, 2000 spring registration increased by 15% over the same period I in 1999; and, 2000 summer registration has exceeded the previous year by 69%. } In essence, over a period of four (4) years between 1997 and 2000, participatory I levels in aquatics increased by- 63.5% and this increase has been accommodated within current staff resources. (See attachment #2). /3 A 117 REPORT NO.: CS-02-01 PAGE 3 2.7 This growth averages 17.6% annually, which far exceeds residential growth within the municipality. (Clarington's five-year growth between 1996 and 2001 was 6.4%). The Community Services Department is optimistic this pattern will continue to increase in future years. Respectfully submitted, Reviewed by, 4e0r Caruana Franklin Wu, M.C.I.P., R.P.P. Community Services Chief Administrative Officer JPC/BRT/TUpg I �= f i i i P n A ._c" I REPORT NO.: CS-02-01 PAGE 4 Attach-� ent #1 I Four-Year Summary of Registrations 1997 — 2000 By Season i e Winter Spring Summer Fall Totals 1997 549 896 396 1519 3360 1998 1020 1535 459 1705 4719 1999 1043 1603 621 1481 4748 2000 979 1837 1052 1627 5495 i 2000 , 4 1500 . w , . x ref r n ■1997 1000 ■1998 ' 0 1999 500 ; :x ❑2000 0 Winter Spring Summer Fall i I 4 i i i i I 809 REPORT NO.: CS-02-01 PAGE 5 Attachment#2 - k Four Year Summary of Annual Registrations 1997 - 2000 8000 7000n :. 6000 5000 4000 � ., ual 30001 .: 2000 1000 0 f 1997 1998 1999 2000 i f i 810 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: January 22, 2001 Res. # k Report #: CS-03-01 By-law# Subject: Provincial Government— Superbuild Infrastructure Grant Program Recommendations: It is respectfully recommended that the General Purpose and Administration Co recommend to Council the following forthwith: Committee 1. THAT Report No. CS-03-01 be received; and, 2. WHEREAS the Council of the Corporation of the Municipality of Clarington (the "Municipality ") has received and considered the Government of Ontario I SuperBuild Corporation Sports, Culture and Tourism Partnerships ("SCTP) initiative Round 1 Application Guidebook (the "Guidebook"); AND WHEREAS Council has assessed its capital priorities against the SCTP initiative Round 1 application requirements as set out in the Guidebook and intends to submit a letter of intent for qualifying the "Municipality's project" (the "Project") for funding under Round 1 of the SCTP initiative; AND WHEREAS Council advises that the Region of Durham is responsible for the Municipality of Clarington's compliance with the new Ministry of Environment Drinking Water Protection Regulation, Ontario Regulation 459/00 made August 9, 2000 ("DRWPR"), and that the Region of Durham be requested to confirm it's I - compliance. AND WHEREAS Council considers the Project to be its highest sport, j recreational, cultural or tourism infrastructure priority for the Municipality; AND WHEREAS Council confirms that the Municipality does not have any outstanding public health and safety issues or projects affecting its existing sport, recreational, cultural and tourism facilities; AND WHEREAS Council has made this resolution on the understanding that the recitals set out herein will be relied upon by the Ontario SuperBuild Corporation in considering the Project application for funding under Round 1 of the SCTP initiative; /2 I I REPORT NO.: CS-03-01 PAGE 2 i NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby resolves that Staff is directed to submit a letter of intent to the Ontario Superbuild Corporation respecting the qualification of the Project for funding under Round 1 of the SCTP initiative. 3. THAT Council authorize the Mayor and Clerk to execute any necessary documents with respect to this application; 4. THAT Staff report back to Council at the appropriate time; 5. THAT a copy of Report CS-03-01 be forwarded to the Library Board. i 1.0 BACKGROUND 1.1 The Ontario Government's Ministry of Citizenship, Culture and Recreation has recently released information related to the Superbuild Grant Program for Municipal Infrastructure (See Attachment 1). 1.2 The program will provide $300 million dollars over five years to renew, improve and expand local facilities geared towards Community Sport, Recreation, Culture and Tourism Facilities. 1.3 Municipalities are eligible to apply for grants under one of two streams identified by the Ministry. The Ministry has provided a press release, application _ guidelines and the suggested resolution (above) through their web site. However, detailed information is not readily available at this time. 1.4 The Guidelines indicate that only one (1) application will be received per municipality, however municipalities may submit bids for more than one project. 1.5 In order to be eligible for consideration, a Letter of Intent must be submitted to the Ministry no later than February 2, 2001. 1.6 The Municipality of Clarington has identified three (3) projects that may be eligible for consideration of funding under the Superbuild Program. The projects identified are: Main Branch Municipal Library Courtice Community Complex Expansion Courtice Twin Pad Arena Complex /3 812 REPORT NO.: CS-03-01 PAGE 3 As such, a Letter of Intent (5 copies), supported by a Council Resolution must be submitted to the Ministry of Citizenship, Culture and Recreation by February 2, 2001. 2.0 COMMENT 2.1 In view of the limited information available at this time, and the short deadlines for submission imposed by the Ministry, staff will submit a Letter of Intention at this time, supported by the appropriate Council Resolution. 2.2 As this is the 1St Round, it is expected additional submissions will be prepared by the Municipality to support other Grant Applications based on the appropriate criteria of those programs. Respectfully submitted, Reviewed by, i Joe h P. Caruana Franklin Wu, M.C.I.P., R.P.P. Di for of Community Services Chief Administrative Officer JPC/BRT/pg f i i - - 41Z ATTACHMENT #1 TO REPORT CS-03-01 News Release Ontario Communique SuperBuild SuperCroissance I M of cluzenshi , inistry p M(nistero des Affaires civiquea, CuHurs and Recreation de Is Culture et des Loisirs Ministry of Tourism MkdsMre du Tourisme FOR IMMEDIATE RELEASE (Version franVaise disponible) December 15,2000 5300 MILLION SUPERBUILD INVESTMENT TO RENEW ONTARIO'S COMMUNITY SPORT, CULTURE AND TOURISM FACILITIES TORONTO—Renewing Ontario's community sport,recreation,culture and tourism facilities is a key priority of SuperBuild's new Sports, Culture and Tourism Partnerships(SCTP)initiative,Minister of Citizenship,Culture and Recreation Helen Johns and Minister of Tourism Cam Jackson announced today. "Local needs demand local solutions," said Johns. "We are confident that communities will work together to determine their greatest needs. Whether it's a new roof for the arena,a ramp at the local library or a tourist attraction to promote local economic development,we look forward to entering into partnerships to make these priorities a reality." This SuperBuild initiative was originally announced by Finance Minister Ernie Eves in the 2000 Budget and will renew, improve and expand existing community facilities,such as arenas,theatres and - community centres. It will also support new construction in areas that are in need of such facilities,and will invest in major cultural and tourist attractions owned by provincial agencies or not-for-profit organizations. "Ontario's cultural and tourism industries bring hundreds of thousands of jobs and billions of dollars to the provincial economy," said Jackson. "Today's consumers are looking for world-class products and experiences. Capital investment in our infrastructure ensures we can meet these standards." ...2/ I IiU1LI)I`(s t)�'1't luO�S i'IJ'1'ITR 13i�.'i'IlI. I. I.�()N'FA'U ATTACHMENT#1 TO REPORT CS-03-01 Communities working together SCTP encourages communities to work together to identify and develop projects that will bring the greatest benefits to their residents. Applications for projects to improve the quality and condition of local or regional community facilities can be proposed under SCTP's municipal stream,which is open to municipalities, local services boards,First Nations and not-for-profit or private organizations with municipal endorsement. The appropriate local authority must pass a resolution indicating the project is their community's highest sports,culture and tourism infrastructure priority. Each eligible applicant can submit or endorse one application per investment round. j Applications for projects to improve the quality and market position of Ontario's major cultural and tourism agencies and attractions can be submitted through SCTP's provincial stream,which is open to major cultural and tourism agencies and attractions owned by the province or a not-for-profit organization. Each eligible applicant is limited to one application per investment round. A competitive application process All SCTP project proposals will be evaluated through a competitive.criteria-based process that emphasizes benefits to the community,good value for money, innovative partnerships and the ability to attract investment from other sources. Other evaluation criteria will include whether the project demonstrates new or better ways of providing infrastructure,enhances quality service,access and use, or increases revenue generation or self-reliance;the amount contributed by private or other public sector partners; and the quality of the business case. As a fast step in the application process,potential applicants are invited to submit a letter of intent, providing a brief description of the project,how it meets SCTP's objectives,the total estimated cost of the project,and potential partner contributions. The letter of intent should be accompanied by the resolution from the appropriate local authority confirming that the proposed project is the community's highest sport, culture and tourism infrastructure priority. The deadline for submitting a I completed letter of intent is February 2,2001. f Once letters of intent have been received and evaluated,eligible applicants will be contacted to submit a project application that will require a detailed business case. The deadline for submitting a completed application is March 31,2001. I f Further information Further information on the SCTP initiative, application process and the Program Criteria and - Application Guidebock is available on the SuperBuild Web site at http:riwww.superbuild.gov.on.ca or i call toll-free, 1-866-219-5001. I i 2 RIB ATTACHMENT#1 TO REPORT CS-03-01 Ontario, Backgrounder SuperBuild Fiche d'information SuperCroissance Ministry of Citizenship, Ministere des Affalres civiques, Culture and Recreation de Is Culture et des L.oisirs Ministry of Tourism Ministire du Tourism* SUPERBUILD SPORTS, CULTURE AND TOURISM PARTNERSHIPS (SCTP) INITIATIVE The Government of Ontario is investing$300 million over five years in anew initiative to renew, improve and expand local sport,recreation. culture and tourism facilities across the province. The initiative will also invest in major cultural and tourist attractions owned by provincial agencies and not-for-profit organizations. The Sports,Culture and Tourism Partnerships(SCTP)initiative is one of three new infrastructure programs announced in the 2000 Ontario Budget,as part of the province's S20-billion SuperBuild strategy to build for Ontario's future. SCTP recognizes the important contribution that sport, culture and tourism facilities make to Ontario's economic prosperity and high standard of living. It supports local and regional economic ( development that will strengthen communities, and encourages strategic investment in major cultural i and tourism attractions that contribute hundreds of thousands of jobs and billions of dollars to the provincial economy. SCT?promotes innovation and the greater use of public-private partnerships to ensure that Ontario taxpayers and their families have the facilities they need at an affordable cost. Putting public health and safety first Ontarians must have confidence that sport,recreation, culture and tourism facilities in their — community and across the province offer safe and healthy environments and that they are accessible to everyone. Round 1 of SCTP helps achieve this goal by putting a priority on projects that address public health and safety. Potential projects might include bringing a facility into compliance with building and fire codes, or safety and environmental standards; increasing the safety of participants, spectators and audiences; and installation of ramps, railings, elevator or vehicle access to enhance accessibility for persons with disabilities. 1 If a community determines that it has no outstanding health and safety projects, they are still eligible to apply for investment under SCTP for new, expansion or renovation projects. a Municipalities applying to the SCTP initiative must provide assurance (in the form of a counc.: ! resolution) that they are in compliance or in the process of coming into compliance with the new Drinking Water Protection Regulation(DWPR). The application should include a copy of the 1 Consolidated Certificate of Approval from the Ministry of Environment. r i 1 816 ATTACHMENT#1 TO REPORT CS-03-01 - 2 - "Our S20-billion SuperBuild strategy to build for Ontario's future recognizes that sport, culture and tourism facilities are a cornerstone of strong communities."Eves said. "Through this investment, we are strengthening local and regional economies-and also promoting innovation and the greater use of public- private partnerships to ensure that the people of Ontario have the facilities they need at an affordable cost." f All applications will be evaluated through a competitive process. The deadline for submitting letters of intent is February 2,2001. Information on the SCTP initiative and application process is available on the Su erBut ld Web site at httn:iiwww.superbuild gov on ca or call toll-free. 1-866-219-5001. - 30- Media Contacts: Aynsley Wintrip Brooke DeLong Jonathan Leigh Ministry of Finance Ministry of Tourism Ministry of Citizenship,Culture (416)325-9566 (416)327-4365 and Recreation (416) 325-0837 I i i i i I i I I i BUILDING t)N'1'A1M %. 1�I1'i'I11LL' 13NFIR L 1���NI11. ))E L ()N'1`A 1110 017 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, January 22, 2001 Res. # { Report #: CD-05-01 By-law # Subject: ANIMAL SERVICES MONTHLY REPORT FOR MONTH OF DECEMBER, 2000 j Recommendations: It is respectfully recommended that the General Purpose and recommend to Council the following: Administration Committee 1. THAT Report CD-05-01 be received for information; and i 2. THAT a copy of Report CD-05-01 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. 1. BACKGROUND 1.1 For the information of Council, the table attached to Report CD-05-01 summarizes the activities and revenues pertaining to Animal Services for the month of December, 2000. i i Respectfully s fitted, Reviewed by, � Patti L. rrie, .C.T. Franklin Wu, M.C.I.P., R.P.P., M ipal C rk Chief Administrative Officer MPKS*PLB*dm Animal Alliance of Canada Animal Advisory Committee I 221 Broadview Avenue Suite 101 Toronto, Ontario M4M 2G3 Q1R CLERKS DEPARTMENT ATTACHMENT TO REPORT NO. 1 ANIMAL SERVICES DIVISION REPORT NO. CD-05-01 i ANIMAL SERVICES MONTHLY REPORT - DECEMBER 2000 EA.�ACTIVITIES THIS MONTH YR.TO DATE 2000 YR.TO DATE 99 PICKED UP-WILDLIFE 2 98 111 DOGS CATS DOGS CATS DOGS CATS PICKED UP 18 20 239 142 210 146 E BROUGHT IN 17 24 181 256 162 218 RETRIEVED BY OWNERS 16 0 198 10 146 12 SOLD TO RESIDENTS 17 38 196 290 205 251 SOLD TO RESEARCH 0 0 0 0 0 0 EUTHANISED 0 4 8 27 5 33 DEAD ON ARRIVAL 2 2 18 71 16 68 QUARANTINE 0 _0 5 9 7 6 I WRITTEN WARNINGS 14 226 133 P.O.A. TICKETS 9 57 103 CONVICTIONS 0 28 45 CALL-OUTS AFTER HOURS 15 66 67 OVER TIME HOURS 45 227 205.5 ! B. REVENUES DOGS&CATS RELEASED 135.00 90.00 1150.00 465.00 462.24 395.90 LICENSES 280.00 0 57767.00 19228.00 33436.09 0 SOLD TO RESEARCH 0 0 0 0 0 0 SOLD TO RESIDENTS 1200.00 1490.00 11914.75 11046.80 9712.50 7574.50 DOGS REDEEMED 546.00 0 9525.00 75.00 4809.25 p SUB TOTAL 1580.00 80356.75 30814.80 48420.08 7970.40 i TRAP REVENUE 117.00 577.00 317.40 TOTAL REVENUE 3858.00 111748.55 56707.88 E � EUTHANISED 2 FERAL CATS 2 INJURED CATS R19 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT MEETING: General Purpose and Administration Committee FILE# DATE: Monday,January 22,2001 RES. # REPORT: CD-06-01 BY-LAW # SUBJECT: PARKING ENFORCEMENT REPORT FOR THE MONTH OF DECEMBER 2000 I Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1• THAT Report CD-06-01 be received for information; and 2. THAT a copy of Report CD-06-01 be forwarded to the Bowmanville Business Centre for their information. The following pertinent statistical information relates to Parking Enforcement activities for the month of December 2000 and is provided herein for the information of Committee and Council. i F KETS THIS MONTH Y/T/D 2000 Y/T/D 1999 Y/T/D/1998 UED Of arking Enf. 6277 Officers 229 5002 4394 By Police 15 323 340 By P.Works 64 224 106 0 By Sec.Officers 3 76 159 129 126 REVENUE j From Meters $6,832.00 $71,805.50 From Permi 0 348 45 $66,272.71 $82,481.42 ts . Fines 250.00 29350.00 _ 3,162.00 75,636.00 45,798.00 41,546.00 MTO 932.25 20,798.25 N/A Chargeback N/A TOTAL REVENUE U _-J��$9,�061.77 $126,991.70 $112,320.71 $126,377.42 Respec lly sub tted, Reviewed by, r atti L. am t C.T. Franklin Wu, M.C.I.P. cipal erk Chief Administrative Officer PB*LC*JM*bm R2n THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT MEETING: General Purpose and Administration Committee FILE# DATE: Monday,January 22,2001 I RES. # REPORT: CD-07-01 BY-LAW # SU13JECT: APPOINTMENT OF BY-LAW ENFORCEMENT OFFICER Recommendations: It is respectfully recommended to Council, the following; f i 1• THAT Report CD-07-01 be received; and 2. THAT Tracy Yuzwa be appointed as a By-law Enforcement Officer. BACKGROUND: i Tracy Yuzwa has been working for Animal Services on a part time basis. Tracy performs all the regular duties of an Animal Services Officer including investigating, laying charges and appearing in court to defend those charges. In order for her to perform these duties, she must be appointed as a By-law Enforcement Officer for Animal Services. C= 1 It is therefore respectfully recommended that the attached By-law be approved. i Respect y submitt d, Reviewed by, f Patti L. ie C.T. Franklin Wu, M. cip erk M.C.I.P. PB*LC*bm Chief Administrative Officer Attachment i i i I I I CORPORATION OF THE MUNICIPALITY OF CLARINGTON I BY-LAW 2001- i Being a By-law to appoint a Municipal Law Enforcement Officer 1 , I i WHEREAS Section 20 of The Police Services Act RSO 1990,Chapter 10,Sectionl5(1), authorizes a Council of any Municipality to appoint one or more By-law Enforcement i Officers,who shall be Peace Officers for the purpose of enforcing the By-laws of the Municipality;and WHEREAS it is desirable to appoint Tracy Yuzwa as Municipal Law Enforcement Officer by By-law for the sole purpose of enforcing all By-laws pertaining to Animal Services; i NOW,THEREFORE,the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: r l. THAT Tracy Yuzwa is hereby appointed as Municipal Law Enforcement — Officer for the purpose of enforcing all By-laws pertaining to Animal Services. r By-law read a first and second time this day of 2001. By-law read a third time and finally passed this day of 2001. I MAYOR i MUNICIPAL CLERK f I i i i I R7? THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration File Date: January 22, 2001 Res # Report TR-01-01 FILE By-law# Subject: CASH ACTIVITY REPORT—NOVEMBER 2000 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 THAT Report TR-01-01 be received; 2. THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the Municipality of Clarington for the month ended November 30, 2000, is as shown on the attached schedule; and 3. THAT Part "A" of the expenditures for the month of November 2000 be confirmed. BACKGROUND The attached schedules indicate the Corporation of the Municipality of Clarington's cash transactions, the cash investment Position, development charges information and statistical information for the month ended November 30, 2000 and the comparative information for the month ended November 30, 1999. Resp ully ubmitted, Reviewed by, 4- arano, BS c. c. A , .M.C.T., C.M.O., i A Franklin Treasurer. Chief Administrative Officer. MM/LG/hjl Attachments 9 01 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"A" Analysis of Revenue and Expenditures for the Month of November 2000 :NOVEMBER NOVEMBER 2©00 1999 REVENUE RECEIVED FOR GENERAL OPERATING AND RESERVE FUND PURPOSES: TAX PAYMENTS RECEIVED 4;fi88, 5985328 HEADS& BEDS 5,985,328 LINEAR PROPERTIES D 2,533,251 SUBSIDIES: HANDI-TRANSIT DEVELOPMENT CHARGES-TOWN 2Q23 511,851 GENERAL 75Q43 648,963 INTEREST 132,965: 48,657 DEVELOPMENT CHARGES-SCHOOL BOARD 2$1:89: 0 DEVELOPMENT CHARGES-REGION/PUC 1t)2,t3 424,042 A,77 644: 10,152,092 USE OF FUNDS: PAYROLL 1;069,299: 852,190 REGION LEVY q 717,601 SCHOOL BOARD LEAES 0 GENERAL-INCLUDING CAPITAL EXP.'" •:'2,289;525 2,864,231 3;358;824' 4;434,022 NET CASH PROVIDED(USED) 287$20 5,718,070 - F _ I BANK NET CASH !':::;::;: i,flAN#C BAN BALANCE PROVIDED ;IAl1ANC.> 6�' FINANCIAL POSITION: OCT.31/00 ____jJUSEDj r GENERAL FUND 2,060,304 546,549 2 60 ,$53 4,917, 9 RESERVE FUND 382,410 (215,823 MUNICIPAL POOLED INVESTMENTS ) 8.7 2,354, >t j 85,601 5,778 ; ;91:;379:' 28,01` MUNICIPAL BOND INVESTMENTS 2,078,588 10,599 2039187 INVESTMENTS (GENERAL+ RESERVE FUND) 50,844,937 2,070,717 52;91':5;654: 36,550, t' TOTALS 55,451,840 2,417,820 5+ 86900 43,850,29{ NOTE A: Difference in comparison between years due to timing difference in receipt of funds. i i 902 CORPORATION OF THE MUNICIPALITY OF CLARINGTON Continuity of Taxes Receivable PART "B" for the month of November 2000 OCTOBER pv MBEA NOVEMBER 2000 INTEREST TAXES PAYMENTSOp 1999 RECEIVABLE ADDED BILLED BALANCE /ADJUST. '*• " : Note 2 CURRENT YEAR TAXES 3,469,171 4,523,683 7,992 854 (3,699,035) ;;:;x};293;81;9;' 5,243,36'r PENALTY AND INTEREST 156,345 57,645 213,989 57,289 215,80;. FIRST PRIOR YEAR TAXES 2,257,406 117 PENALTY AND INTEREST 235,419 26,355 250 2,374,657 (296,538) 1,922,76', 261,774 48,467 i;;:2"13;001., 277,70 SECOND PRIOR YEAR TAXES 1,085,052 259 1,085,311 118,643 PENALTY AND INTEREST 203,806 13,379 ( ) 9.66 668.: 701 331 217,185 45,103 i `12(jg2' 167,631 THIRD & PRIOR YEARS TAXES 980,932 980,932 PENALTY AND INTEREST 416,763 12,319 429,082 (31,540) ;? 34 ;392: 790,53', 19,742 :409;340: 474,91 TOTAL 8,804,893 109,697 4,641,192 1 13,555,783 4,316,356 9;239; 27:' 9,794,06; Includes refunds,write-offs, 496's, etc. NOTE 1: Tax payments do not tie into Part A due to timing differences since Part A is on a cash basis(ie.difference due to outstanding deposits) NOTE 2: For information purposes only. True comparison to prior year not applicable due to changes in the tax legislation. 903 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "C" STATISTICAL INFORMATION FOR THE MONTH OF NOVEMBER 2000 NOVEMBER YEAR TO DATE Tax Certificates 55 1,259 Number of Properties eligible for Tax Registration see Note 1 129 " see Note 2 Accounts Payable Cheques Issued #39104 to #39890 787 6,182 Number of Births Re istered 17 452 Number of Deaths Re istered 43 451 Note 1: Only includes those properties whose arrears are greater than $10,000. Note 2: Number of eligible properties for tax registration not applicable for year-to-date comparison. t t r I F { i F C i 904 CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING PART "13" AS AT NOVEMBER 30, 2000 FINANCIAL INVESTMENT INTERES # OF DAYS MATURITY MATURITY C OS T RATE O/S VALUE DATE GENERAL FUND TD 3,984,880.00 5.77% 24 4,000,000-00 DEC.1 Q00 TD 1,992,440.00 5.77% 24 2,000,000-00 DEC.18/00 TD 4,944,500.00 5.77% 71 5,000,000-00 DEC.15/00 TD 1,986,420.00 5.80% 43 2,000,000-00 DEC.13/00 KATI 6,000,000.00 DEC. 5/001 TOTALGENERALFUND i RESERVE FUND RBC 182,177.00 6.20% 1,095 218,206.00 Aug 1/03 RBC 1,001,705.00 6.80% 1828 1,392,611.00 Mar 15/01 RBC 1,343,186.32 5.60% 363 1,418,000.00 Mar 01/01 WOOD GUNDY- 1,787,000.00 6.75% 346 1,787,000.00 Mar 01/01 RBC 295,000.00 8.50% 3285 295,000.00 May 26/04 RBC 774,999.81 5.25% 1249 922,509-00 Dec 15/02 RBC 287,862.48 5.40% 1319 347,702-00 Feb 23/03 RBC 771,999.33 5.40% 1596 970,580.00 Nov 27/03 RBC 2,937,000.00 6.00% 1460 3,641,880.00 Jan.26/04 RBC 574,000.00 6.25% 1644 574,000-00 Dec.30/04 RBC 500,000.00 5.75% 1826 500,000.00 June 21/05 RBC 1,584,859.95 5.75% 345 1,671,000.00 July 19/01 RBC 620,220.69 5.15% 1007 711,752.00 Apr 5/01 RBC 475,000.00 8.58% 2761 475,000.00 Mar 17/03 E. RBC 99,999.64 7.10% 1906 143,061.00 May 14/01 RBC 993,000.00 6.25% 1,095 993,000.00 May 23/03 WOOD GUNDY- 250,000.00 6.50% 1839 250,000.00 June 21/03 RBC 354,000.00 5.10% 368 372,054.00 Feb. 5/01 RBC 1,417,032.00 5.10% 366 1,489,300.63 Feb. 7/01 RBC 500,000.00 6.10% 365 500,000.00 Sept 7/01 9,05 CORPORATION OF THE MUNICIPALITY OF CLARINGTON INVESTMENTS OUTSTANDING PART "D„ AS AT NOVEMBER 30, 2000 FINANCIAL INVESTMENT INTEREST # OF DAYS MATURITY MATURITY INSTITUTION COST RATE O/S VALUE DATE RESERVE FUND RBC 180,862.43 5.63% 1549 228,160.00 Feb 1/01 RBC 933,400.00 5.20% 1827 1,202,670.00 Nov 12/02 RBC 58,479.40 5.95% 2032 80,639.00 Dec 15/02 RBC 25,125.57 5.95% 2025 34,613.00 Dec 15/02 RBC* 250,000.00 4.75% 1839 250,000.00 June 21/03 RBC 427,625.00 5.50% 1628 542,878.00 Dec 1/01 RBC * 250,000.00 5.25% 180 250,000.00 Jun 21/04 RBC 1,109,500.90 5.05% 1213 1,307,911.00 Apr 1/01 RBC 20,558.85 5.20% 1310 24,645.00 Jan 9/02 WOOD GUNDY 648,000.00 6.05% 397 690,641.06 Jan 15/01 RBC 870,460.00 5.00% 365 913,983.00 Dec.21/00 RBC 898,314.97 5.00% 919 1,037,435.00 Mar. 8/01 RBC 2,160,071.68 5.70% 970 2,503,270.00 May 1/01 RBC 1,233,830.84 5.95% 1002 1,445,952.00 Jun 2/01 RBC 649,589.48 5.95% 1185 783,582.00 Dec 2/01 RBC 942,893.00 6.30% 1825 1,239,904.30 Oct 27/03 RBC 855,000.00 5.35% 1832 1,065,102.90 Mar 1/04 WOOD GUNDY 500,000.00 5.35% 1825 500,000.00 Apr. 16/03 RBC 1,683,101.00 5.30% 1096 1,683,101.00 Mar 3/02 RBC 548,000.00 5.40% 1507 548,000.00 Apr 7/03 j RBC 534,978.37 5.20% 1729 679,942.00 Dec 1/03 Hong Kong 2,429,486.17 5.85% 90 2,464,530.68 Feb.5/01 RBC 118,693.50 5.10% 1976 155,297.00 OCT 15/04 TOTAL RESERVE FUND 3:4 077 014.27 F TOTAL INVESTMENTS 52,915;654.27 i * Bond investment. Interest paid on a monthly/semi-annual/annual basis _ f I 906 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"E" NOVEMBER 2000 Development Charges Total Education Education Town Region English Separate English Public Simkins Homes Ltd., 1,408.00 40M 1954 1,408.00 L.,31,C., 3,Darlington B/P#00.0870,871 Edmond Vanhaverbeke 898.79 B/P#00.0723 215.76 683.03 Keuning Construction 2,868.00 1,945.00 B/P#00.0885 - 219.00 704.00 Paul Eustace 2,868.00 1,945.00 ® 40M1897 - 219.00 704.00 L.,25,C.,6,Darlington B/P#00.0835 Ridge Pine Park 13,596.00 11,750.00 L.,38,C., 1,Clarke 438.00 1,408.00 B/P#00-0914,923 Dunbury Homes 14,062.00 11,750.00 466.00 40M1976 438.00 1,408.00 L.,27,C., 1,Darlington B/P#00.0860,861 Caarington Fieldcrest Developments 31,344.00 11,750.00 17,748.00 40M1779 438.00 1,408.00 L.,29,C.,2,Darlington B/P#00.0880,881 Syvan Developments 2,527.40 1,522.94 164 Baseline Road - 241.13 763.33 B/P#00.0856 E 963639 Ontario Ltd., 14,062.00 11,750.00 466.00 40M i 954 438.00 1,408.00 B/P#00.0883,884 Storybook Homes 31,344.00 11,750.00 17,748.00 438.00 1,408.00 LD 140-148/00 40R19384, Darlington B/P#00.0887,890 Gay Company Ltd., 28,996.38 11,750.00 15,400.38 40M1994 438.00 1,408.00 L.,30,C.,3,Darlington B/P#00.0875,876 Prestonvale Heights 48,985.00 44,370.00 1,095.00 40M1929 - 3,520.00 L.,34,C.,2,Darlington B/P#00.915-918 BCR Construction 2,868.00 B/P#00.0920 - 1,945.00 219.00 704.00 Abzac 3,732.23 23 Caristrap Street.,Bowmanville 895.94 2,836.29 B/P#00.0969 L- CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"E" NOVEMBER 2000 Education Education _ Development Charges Total Town Region English Separate English Publi Rekker Gardens 2,419.72 _ 2258 Highway#2, Bowmanville 2,419'72 B/P#00.0937 L.Aziz 266.10 - 266.-^ B/P#00.0944 TOTALS 202,245.62 72,022.94 102,033.38 8,152.55 20,036.75 _ l i i F I i 9 ,98 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART"E" NOVEMBER 2000 CONTRIBUTIONS-CASH-IN-LIEU OF PARKLAND 1138337 Ontario Ltd., 18T91012 10,885.00 10,885.00 CONTRIBUTIONS-ENGINEERING AND INSPECTION FEES 1138337 Ontario Ltd., 18T91012 17,005.00 i LTotalEngineering and Inspection Fees Contributions 17,005.00 . CONTRIBUTIONS-ROADS Total Roads Contributions 120,647.00 909 ON: TR-02-oi THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: January 22, 2001 Res. # Report#: TR-02-01 FILE #: By-law# Subject: RFP2000-9, SUPPLY OF BENCHES, PLANTERS & TRASH RECEPTACLES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-02-01 be received; 2. THAT Illumination Design Group (IDG), Newmarket, Ontario, with a total bid price of $33,292.50 (Including delivery and taxes), be awarded the contract to supply benches, planters and trash receptacles, as required by the Municipality of Clarington; and 3. THAT the funds expended be drawn from the Ontario Main Street Program account # 7730-3-X, FORTHWITH. BACKGROUND AND COMMENT In accordance with the "Main Street Ontario Millennium Fund Project" an application in the amount of$33,762.00 was approved for the Municipality of Clarington for the purchase of Benches, Planters and Trash Receptacles for the Bowmanville, Newcastle and Orono B.I.A.'s. 910 REPORT NO.: TR-02-01 PAGE 2 Subsequently, a request for proposal was issued with the following bids being received; BIDDER TOTAL BID AMOUNT COMMENTS Classic Displays $32,786.50 4 week delivery Brampton, ON IDG — Illumination Design Group $33,292.00 6 week delivery Newmarket, ON HCI — Heritage Casting & Ironworks $42,659.25 8— 10 week delivery Mississauga, ON Reproduction Atlantique Ltd. $19,044.00 3 —4 week delivery Tracadie, N.B. Benches only 'taxes and delivery included In reviewing the bids proposed, the following is a comparison of the products of the two low bidders: IDG CLASSIC DISPLAYS - products made of"virgin" cast aluminium - products made of recycled aluminum (not as durable as "virgin" cast aluminum) r - wood slats on benches thicker than -wood slats on benches thinner than IDG — Classic Display not as durable - liner of waste receptacle made of - liner of waste receptacle made of polyurethane galvanized steel —damages more easily In accordance with the terms and conditions of the Request for Proposal, the r Municipality of Clarington may award the contract based on the quality of materials as well as price and delivery. - r It is therefore recommended that Illumination Design Group (IDG), Newmarket, Ontario, . be recommended for the contract awarding supply of benches, planters and trash receptacles for a total bid price of$33,292.00 (Including taxes and delivery). It is further recommended that funding be provided from the Ontario Main Street i Program Account # 7730-3-X, FORTHWITH. 911 REPORT NO.: TR-02-01 PAGE 3 The subject firm has provided satisfactory products and service to the Municipality of Clarington in previous years. Respectfully submitted, Reviewed by, . o ariarano, H.BSc., AMCT., Franklin Wu, M.C.I.P.,R.P.P., Treasurer Chief Administrative Officer av rome, MCIP, PP, or of Planning Development MM*LAB*km 912 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee Date: January 22, 2001 File#: Report TR-03-01 File#: Res.#: Subject: By-Law TRAFFIC LIGHTS AT HOLT ROAD I HIGHWAY#2 Recommendations: It is respectfully recommended the General Purpose and Administration Committee recommend to Council the following: 1 THAT Report TR-03-01 be received; 2. THAT the Municipality of Clarington request the Region of Durham to install traffic lights, including infrastructure requirements, at the intersection of Highway#2 and Holt Road; and 3. THAT the Region of Durham be requested to access the Station "A" Clarington/Region Reserve Fund to fund the project; FORTHWITH Background: The Municipality of Clarington received a request from the Power Workers Union to consider installation of lights at the intersection of Highway# 2 and Holt Road in Courtice. In light of the economic development contribution this project would provide, the Mayor requested that Finance investigate funding options for this project. Staff have reviewed the provisions of the agreement developed with Ontario Hydro, the Region and the Municipality of Clarington. The agreement, adopted through ADMIN-9-93, provides that the Municipality may access the funds in the Station "A" Reserve Fund, with agreement from the Region of Durham for infrastructure requirements in Courtice. This project fits within the criteria for use of the Reserve Fund. The Reserve Fund has a balance of approximately $3.8 million, and the project is estimated to be approximately $300,000. The project has been discussed with Finance staff at the Region of Durham. They are prepared to recommend the project to the Finance and Administration Committee of January 31, 2001. 913. Report TR-03-01 Page 2 TRAFFIC LIGHTS AT HOLT ROAD / HIGHWAY 42 Respectfully submitted, Reviewed by, r Marano, HBSc., AMCT, CMO., ranklin Wu, Treasurer. Chief Administrative Officer. MM//hjl C i l I ." 914