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Home My WebLink AboutOPD-004-11Char' n Leading the Way REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 21, 2011 Resolution#: GPi4-a6G-lt By-lavu#: N/A Report: OPD-004-11 File#: Subject: 2010 WINTER REPORT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report OPD-004-11 be received for information. Submitted by: Reviewed Fr H th .~ - B.A., R. .M.R., R. R. F.A. Director of Operations Franklin Wu, Chief Administrative Officer FH1kr Clar' ~ Leading the Way REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 21, 2011 Resolution#: By-law#: N/A Report: OPD-004-11 File#: Subject: 2010 WINTER REPORT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report OPD-004-11 be received for information. Submitted by: Reviewed F H th_.- B.A., R. .M.R., R. R. F.A. Director of Operations Franklin Wu, Chief Administrative Officer FHlkr REPORT NO. OPD-004-11 PAGE 2 BACKGROUND AND COMMENT: Further to our 2010 Winter Budget Report #OPD-002-10, submitted June 21, 2010, staff is providing a final update to the costs of the 2010 winter maintenance program. Winter Maintenance: As of December 31, 2010, the following table illustrates the expenditures incurred. Winter Control 2010 Budget 2010 Actual Variance Plowing $ 329,600.00 $ 102,560.31 $227,039.69 Sanding/Salting $ 1,153,500.00 $ 812,634.83 $340,865.17 Winter Maintenance Other $ 227,500.00 $ 300,276.70 ($ 72,581.56) Total $1,710,600.00 $1,215,276.70 $495,323.30 The 2010 winter maintenance budget from January 15` to December 31St actual expenditure of $1,215,276.70 includes the sand/salt year end inventory adjustment of ($98,443.90). Included in the above total is the 2010 cost of $145,755.15 to provide winter maintenance to unassumed developments, which is recovered from developers. Extensive clean up of facilities, fire halls and Municipal parking lots was experienced in the spring of 2010. The increase in winter maintenance work such as thawing of culverts and the spring clean up impacted the "Winter Maintenance Other" account. The Municipality of Clarington delivers winter control services across a road system of 1,700 lane kilometers. The Operations Department winter response capacity features twenty-nine (29) units in total. Our response is composed of a mix of vehicles from the Orono, Hampton, and Yard 42 depots. In 2010, The Operations Department had thirty-nine (39) responses. A full callout is categorized by calling all available drivers. An event is categorized by calling any number less than all available drivers. The breakdown is as follows: ten (10) full callouts and twenty-nine (29) events. Of these thirty-nine (39) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263-2292 F (905) 263-4433 REPORT NO. OPD-004-11 PAGE 3 callouts, twenty-eight (28) were for snow accumulation, one (1) was for freezing rain, seven (7) were for drifting snow and three (3) were for ice /clean up conditions. Winter callouts: Year Jan Feb Mar Apr Oct Nov Dec Total 2007 17 27 13 2 0 10 20 89 2008 19 23 18 0 1 8 27 96 2009 21 12 1 2 0 1 14 51 2010 12 16 0 0 0 1 10 39 Please note that winter operations were down significantly from the previous three year average of 79 callouts. During 2010 depth of snow in the BIA's never met the criteria for snow removal operations to be scheduled. Winter Patrol is a critical winter control function. It provides us the assurance that the road system is observed on a continual basis during the winter season, so that any potentially hazardous conditions encountered can be addressed. Road Patrol is also backed up by an On Call Lead Hand available to visit the areas of concern if necessary and to make judgement calls as appropriate. An Operations Supervisor is also on call to assist with winter maintenance. Senior Citizens and Physically Disabled Sidewalk Program The total budget for this program in 2010 was $44,800.00 with an actual expenditure of $8,683.58. As per the 2010 approved budget, there is an annual administration fee of $60.00 plus HST per registered property. Staff costs for the administration of the program and night patrol during November and December cost the Municipality an additional $7,100.00. Revenue collected for the January to April season totaled $14,040.00 which had been intended to subsidize the CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263-2292 F (905) 263-4433 REPORT NO. OPD-004-11 PAGE 4 actual costs of this program. The contractor was only required to provide mainly sanding of sidewalks a total of fourteen (14) times during January and February. The actual budget for 2011 has been adjusted to $19,500.00, recognizing decrease in number of applicants since a paid service has been introduced. For the 2010 - 2011 season there has been $16,560.00 received from the residents. For November and December there has been nine (9) callouts costing a total of $2,487.00. As per report COD-007-11; the price has increased by $2,268.21 per callout and the expectation would be that the cost of the program for the 2010 - 2011 season will exceed the actual fees received. Program Call-Out Statistics January February March April November December Total 2010 6 8 0 0 1 g 23 2011 8 12 20 Looking back, it can now be said that this period from January 2010 to April 2010 had remarkably low snowfall amounts compared to previous years. Since the charge has been implemented the Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program has declined to 276 residents on the program.. There are 42 new participants to the program since last season. Area 2fl10-2011 Season Resuming Tota~I Bowmanville 120 136 Burketan 2 2 Courtice 66 81 Enniskillen 2 2 Hampton 7 7 Newcastle 23 30 Newtonville 3 4 Orono 11 14 Tptals 234 T76 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 283-2292 F (905) 263-4433 REPORT NO. OPD-004-11 PAGE 5 Sidewalk Snow Clearing Contract: The total budget for sidewalk snow clearing portion of the program in 2010 was $120,000.00 with an actual of $41,538.92. The snow clearing service on municipal sidewalks starts when a snowfall ends and only when there is more than two centimeters of snow on sidewalks. The driveway windrow snow clearing service is not undertaken until the snow plowing on all municipal streets has been completed. Below is a table of call-out statistics for this program from 2001 to 2010: Call-Out Statistics January February March April November December Total 2001 17 13 6 0 1 16 53 2002 10 10 7 0 2 11 40 2003 23 14 11 4 1 6 59 2004 20 9 3 0 1 9 42 2005 11 5 4 0 5 10 35 2006 7 9 2 0 0 3 21 2007 12 12 6 1 2 12 45 2008 11 10 9 0 2 13 45 2009 8 4 0 1 0 4 17 2010 7 7 0 0 1 13 28 Pavement Patching: The total budget for pavement patching in 2010 was $418,000.00 with an actual of $546,248.31. The condition of our rural roads is rapidly declining and the liability issues with pot holes are a growing concern. The mild winter during the first four months of 2010 produced afreeze /thaw affect that created havoc on the rural road system. Staff and equipment that are normally performing winter maintenance activities were deployed in an effort to keep the roads passable during this time period. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905) 263-2292 F (905) 263-4433 REPORT NO. OPD-004-11 PAGE 6 Salt Management and Winter Control Improvements New GPS units are installed as trucks are replaced, to track location and quantity of material used. Road thermometers are included with truck replacements. RWIS weather data is continually being improved and allows for proactive decision making resulting in fighting the storms from the bottom up rather than from the top down. Increased training with the 2010 patroller's course, involved all supervisors, lead hands, patrol staff, and improved the knowledge base of materials application for all concerned. The program dealt with Weather 101 /Road weather /Winter Minimum Maintenance Standards /Winter Patrol Documentation /winter specific Health and Safety Legislation /Salt Management Overview /Review of Pre- Wetting, Anti Icing and De- Icing technology /Event Management /Managing Available Staff Hours of Service. The addition of one (1) patrol man allowed more proactive responses to storm events and the plowing and salting of facility parking lots during the afternoon shift. CONCLUSION: The Operations Department continues to closely monitor weather forecasts including the Provincial Road Weather Information System (RWIS) which accurately predicts each hour anticipated precipitation, air, and pavement temperature, dew point temperature (the moment fog occurs) and wind speed / gusts, and respond accordingly. General conditions encountered are lake effect flurries, drifting snow on rural roads, freezing rain, icy /flash freeze conditions, or snow accumulations that require maintenance. A follow up report before summer recess will update Council on the 2011 winter costs as it relates to the approved budget. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 283-2292 F (905) 263-4433