HomeMy WebLinkAbout2011-02-08 MinutesNewcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting Tuesday February 8, 2011
(Not yet Approved by Committee)
In Attendance –
Gord Lee, Chair Larry Burke, Vice-Chair
Councillor,Willie Woo, Carol Little, Bob Holmes, Gary Oliver,
Gord Blaker, Jo-Anne Raymond, Arena Manager, Bryan Wiltshire.
Call to Order
1.– 7:10 P.M.
The meeting was turned over to Councillor Woo for the Election of Officers (Chair &
vice Chair). Gary Oliver nominated both Gord Lee and Larry Burke to be re-elected to
Chair & Vice-Chair, respectively. There were no other nominations for these two
positions. The following motion was proposed:
Motion # 11-104
THAT:
Gord Lee be re-elected to the position of Chair for the four year term of this
committee.
Moved Seconded
by: Gary Oliver by: Bob Holmes
CARRIED
Motion # 11-105
THAT:
Larry Burke be re-elected to the position of Vice-Chair for the four year term of
this committee.
Moved Seconded
by: Gary Oliver by: Bob Holmes
CARRIED
2. Adoption of Minutes – Motion # 11-105
was proposed:
THAT:
The minutes of January 11, 2011 is approved with no changes, additions or,
deletions.
Moved Seconded
by: Carol Little by: Larry Burke
CARRIED
3.Arena Manager’s Report –
Bryan Wiltshire
Bryan provided the board with five (5) quotations for arena work that needed attention.
From Rivett Architectural- Quote # 314097 – New Dressing Room Doors –
(2)
Supplied and installed @ $3,375.00 – Quote # 314098 – Panic Door installation on west
exit door, Supplied and installed - $675.00. Quote # 314101 – New weather stripping on
Olympia Door – Supply and install - $200.00. Quote from George Moore Electric to
supply and install baseboard heater and timer in Referee’s Room @ $770.66. Quote on
Glycol Water Treatment required monthly for refrigeration plant. Costs for the balance of
this season and all of next; a total of - $900.00.
Motion # 11-106
was proposed:
THAT:
We go ahead with Quote # 314098 – Panic Door installation, providing: There
are no available doors in inventory with the Municipality Operations Department for
replacement. In addition, we also go ahead with the weather stripping on the Olympia
Door and also look after the Glycol Water Treatment. Then, attempt to get second quotes
on the other two projects – Referee’s Room and Dressing Room Doors.
Moved Seconded
by: Carol Little by: Gary Oliver
CARRIED
Discussion continued with Bryan on the Parking Lot ice conditions. As our snow removal
contract included additional cost of $150.00 for salting, it was decided; staff could do
their own salting with a medium size spreader and salt supplies from Rona Hardware, in
Newcastle.
Motion # 11-107
was proposed:
THAT:
Bryan purchase a medium size spreader and sufficient bags of salt to keep the
parking lot reasonably clear of ice, particularly the walking areas; bringing people to and
from the entrances and exits. Staff will be required to do the salting, as required.
Moved Seconded
by: Gary Oliver by: Larry Burke
CARRIED
Insufficient hot water in the change rooms for showers continues to be an issue with our
user groups, particularly the men’s teams. Bryan was asked to secure information and
quotations on the installation of Tank-less Water Heaters. Further discussions on energy
efficient lighting for the arena floor area ensued. The chair advised he was meeting with
Fred Horvath in the near future and would discuss the Municipality’s recent energy
saving project and study, they had recently completed. Lighting and hot water
requirements would be discussed.
(3)
Safety Helmets for on – ice employees and patrons has become a major concern. The
chair advised: It was just a matter of time before stringent policies would come into place
regarding head safety. The members felt we should become pro-active with a firm policy;
particularly, with our own staff. Currently, our staff is wearing a variation of Hard Hats;
not conducive to overall safety. The following motion was proposed:
Motion # 11-108
THAT:
Effective with the fall ice program commencing – (September, 2011) CSA
Approved Safety Helmets for on-ice activities be a condition of employment, similar to
our policy on Safety Boots. All employees, including the Olympia Operators will be
required to wear such head gear when entering the ice surface. Further, notices will be
posted with patron requirements for safety helmet policies in Newcastle Memorial Arena.
At this point, no policy is in place for figure skating patrons. But, will be further looked
at, in discussions with the municipality.
Moved Seconded
by: Gord Blaker by: Jo-Anne Raymond
CARRIED
4.Finances-
Received for Direction –
Proposed Budget was provided and discussed.
- Letter from employee Dan Cowx was discussed.
Motion # 11-109
was proposed:
THAT:
Arena ManagerBryan Wiltshire’s hourly rate is increased by $1.00/ hr. From a
th
rate of $25.00/Hr. to $26.00 – effective February 7, 2011
Lead Hand employee, Dan Cowx’s hourly rate be increased by $1.50/hr.From a
th
rate of $15.00/Hr. to $16.50 – effective February 7, 2011.
Arena Manager’s request for an additional one week of vacation and his further
request for payment of Safety Boots be deferred to our March, 2011 meeting.
With these changes in the payroll, the proposed budget be accepted and prepared for year
2011. Copies of the accepted budget will be forthcoming to all board members and the
municipality.
Moved Seconded
by: Jo-Anne Raymond by: Bob Holmes
CARRIED
(4)
Accounts Receivables were provided and a concern for the $13,105.06 by C.G.H.L.’ was
discussed. With approximately $6,000.00 in the 60 to 90 day column, the chair was asked
to make contact with their treasurer for payment.
5.Next Meeting – Tuesday March 8, 2011 – 7:00 P.M.
6.Adjournment – Motion # 11-110 – THAT:
The Meeting is adjourned.
Moved Seconded
by: Gord Blaker by: Jo-Anne Raymond
CARRIED