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Home My WebLink About02/28/2011 mull LwAq dv r General Purpose and Administration Committee Minutes February 28, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 28, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Manager of Transportation and Design, L. Benson Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Municipal Solicitor, A. Allison Deputy Clerk, A. Greentree Clerk II, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated that he would be declaring an interest in Report PSD-017-11. Councillor Neal indicated that he would be declaring an interest in Report PSD-023-11. - 1 - General Purpose and Administration Committee Minutes February 28, 2011 ANNOUNCEMENTS Councillor Hooper announced that a new Swiss Chalet has just opened in the Bowmanville west end development. He congratulated the Swiss Chalet on a new opening. Councillor Hooper also announced that he had attended the Wine, Cheese and Chocolate event held on Saturday, February 26, 2011 at the Haydon Community Hall, which was a successful event. Councillor Novak announced that, on Wednesday, February 23, 2011, she attended a dinner reception, held at the Port Darlington Marina, with the Honourable Bob Chiarelli, Minister of Infrastructure, in support of the Durham Provincial Liberal Association. She also announced that she had attended, on Thursday, February 24, 2011, the public open house on the Robinson Creek and Tooley Creek Watershed Management Plan and informed the pubic and the Committee that the Planning Services Department has extra copies of the Plan. Councillor Traill announced that Mayor Foster, Councillor Hooper, and she attended the successful Chicken Pot Pie fundraiser at the Tyrone United Church on the weekend. Councillor Woo announced that he, along with Mayor Foster, attended the 51St annual Canadian Nuclear Association Conference which included 800 delegates and 60 exhibitors. He informed the Committee that Sheila Hall from the Clarington Board of Trade (CBOT) manned the Clarington booth. Councillor Woo noted that they were encouraged by the interest in Clarington. He also announced that, on Saturday, February 27, 2011, he and his wife attended the opening of Jane Eccles' (Bowmanville artist) exhibit at the station Gallery in Whitby. He also announced that this Thursday, March 3, 2011, Clarington Wind Concerns will be holding a public meeting with Dr. Robert McMurtry (member of the Board of Directors for the Society for Wind Vigilance) as the speaker. Councillor Woo also announced that there will be a soft opening of the new Shoppers Drug Mart in Newcastle, on Thursday, March 3, 2011, with the official opening to follow on Saturday, March 5, 2011. Mayor Foster noted that Clarington was the only municipality with a booth at the Canadian Nuclear Association Conference. - 2 - General Purpose and Administration Committee Minutes February 28, 2011 ALTER AGENDA Resolution #GPA-166-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT the agenda be altered to order the delegations as follows: Jacquie Hoornweg, Jacqueline Muccio, Libby Racansky, Clifford Curtis, Bob Annaert, Ron Richards, Kerry Meydam, and Katrina Metzner. CARRIED MINUTES Resolution #GPA-167-11 Moved by Councillor Neal, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 7, 2011, be approved. CARRIED PRESENTATIONS David Stewart, Architect with John G. Williams Limited, the firm responsible for facilitating the review and drafting of the recommended General Architectural Design Guidelines (GADG) provided the Committee with some background of the GADG, which began in 2002. Mr. Stewart noted that the 2002 Guidelines were reviewed during the past year with stakeholders such as BILD, DRHBA, and other design consultants. He stated that the following were the Municipality's objectives: • Update guidelines to more current standards in accordance with periodic review/update revisions • Achieve more comprehensive `community design vision' / supplementary guidelines • Improved quality of housing design • Provide greater municipal input in review process Mr. Stewart noted that the developers had concerns surrounding additional costs imposed by new design criteria as well as approval delays. He provided the Committee with an overview of the 2002 Guidelines, such as community safety, garage design criteria, model design criteria, siting criteria/model repetition, and priority lot dwellings. Mr. Stewart stated that the new guidelines have been updated to expand the list of consultants, include an orientation meeting with staff, supplementary guidelines and to provide more stringent guidelines consistent with other GTA municipalities. He listed - 3 - General Purpose and Administration Committee Minutes February 28, 2011 the stringent features which include better detailing of rear elevations, hand railings and porches, sustainability, energy efficiency, utility meters, municipal address signage, corner lot fencing, garage design provisions, townhouse design, and treatment of driveways. Mr. Stewart outlined the benefits to the Municipality, such as more municipal input, improved design quality, provides level playing field, and that the guidelines are more results oriented. He noted that these changes are at zero cost to the Municipality as the consultant bills the developers directly. Mr. Stewart reviewed the main objectives of the architectural control process, dwelling design criteria, garage design criteria, priority lot dwelling, community window dwellings, view terminus dwellings, and public exposed rear elevations. He informed the Committee of the details of the design review process (i.e. initial meeting, initial review prior to sales, final review and approval, and site inspections to monitor compliance). DELEGATIONS Jacquie Hoornweg, President and Chair, Durham Strategic Energy Alliance (DSEA), was present to provide the Committee with a DSEA update and information on the Innovation Durham Northumberland Project. Ms. Hoornweg introduced two Board members: Jeff Kistner, from Intellimeter, and Sheila Hall, Executive Director of the Clarington Board of Trade. Ms. Hoornweg provided the Committee with an overview and some background on the DSEA, which was formed in 2005 as an energy-friendly environment with its genesis in Durham Region. She noted that the offices were moved, in 2009, to Durham College Whitby campus. Ms. Hoornweg stated that the DSEA is funded by the Ministry of Research and Innovation, Ontario Centre of Excellence and Durham Region as well as through the membership base. She stated that their purpose was to ensure that the Durham Region had an energy profile with all levels of government. Ms. Hoornweg noted that there were originally 11 founding members (including municipalities, academia, public sector and private sector) and now there are 70 members in Durham Region and beyond. She noted that one of the projects that they are facilitating is the electric vehicle research project. Ms. Hoornweg informed the Committee about the establishment of the Regional Innovation Centre. She noted that this process began with the initial submission of Expression of Interest in November, 2009 and resulted in $830,000 over three years to establish Innovation Durham Northumberland (IDN), which officially opened December 16, 2010. Ms. Hoornweg stated that this organization is geared to assist high technology companies. She mentioned that they have increased their locations, as follows: UOIT, DSEA at Durham College and Northumberland Manufacturing Association offices. Ms. Hoornweg informed the Committee that they have expanded their mandate, received sustained core funding, expanded services for members, and have additional resources and access to funding. - 4 - General Purpose and Administration Committee Minutes February 28, 2011 Resolution #GPA-168-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Jacquie Hoornweg, President and Chair of the Durham Strategic Energy Alliance, be received with thanks. CARRIED Jacqueline Muccio was present to advise the Committee of an issue with parking which inhibits proper snow removal. Ms. Muccio informed the Committee that, in the 4 '/ years that she has lived at her current address, she has noted that there are snow removal concerns on all the roads in Clarington. She made a verbal and PowerPoint presentation. Ms. Muccio stated that it is difficult to exit the driveway due to either ponding or icing at the end of her driveway, due to the accumulation of the snow. She discussed photos which showed a neighbour's vehicle is often parked near the driveway windrow which impedes the snow plow operator from clearing to the edge of the road. Ms. Muccio noted that the problem is compounded because of the curve of the street. She informed the Committee that the same vehicle parks on the road from 5:00 p.m. to 11:00 p.m. which, in addition to snow clearing problems, causes difficulty with the Muccios entering and exiting the street. Ms. Muccio reviewed photos showing that there is room in the neighbour's driveway for the vehicle to park. She informed the Committee that this parking issue (of many vehicles) also causes blindspots on the curve of the road. Ms. Muccio informed the Committee that there are risks for children crossing or playing on the street. She provided the Committee with several possible solutions, such as: evening/weekend by-law enforcement; increase ticket penalties; add "no parking" signs to entire curve of the street; install additional sidewalk component for crossing more directly; add a fire hydrant; and send letters to repeat offenders attached to tax bills. Resolution #GPA-169-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Ms. Muccio be thanked for her delegation; and THAT the issues regarding parking, on Windham Crescent in Courtice, be referred to staff. CARRIED - 5 - General Purpose and Administration Committee Minutes February 28, 2011 Libby Racansky was present regarding Report PSD-016-11 - draft plan of subdivision and rezoning applications. Ms. Racansky made a verbal and PowerPoint presentation. She stated that the "Kingsberry Properties (1317870 Ontario Limited) and William Tonno Construction Limited" development will cause problems for the natural habitat currently existing in the area as the plan is to move the amphibian breeding habitat. Ms. Racansky noted that the development is in a location that Planning Services Staff had indicated was not ideal for development. She noted that there are many vernal pool locations which will be impacted by the development. She noted that several studies have been done which show that only clusters of development should be allowed near vernal pool locations. Ms. Racansky informed the Committee that there is an agreement with the existing subdivision which cannot be changed, but will be affected by this development. Ms. Racansky provided the Committee with quotes from several sources indicating the connection with development and environment. Ms. Racansky also stated that she is concerned about the proposed pond, indicated on Page 9 of Report PSD-016-11, and the details surrounding the pond. She also informed the Committee that she is concerned about erosion monitoring on the tributary and a portion of the main branch of the Farewell Creek as well as the relocation of rare plant species and the construction of the proposed amphibian wetland. Ms. Racansky informed the Committee that the lands were not developed earlier because there was not enough services and now the developers are reluctant to accommodate the natural environment. Clifford Curtis was present regarding Report PSD-016-11- draft plan of subdivision and rezoning applications. Mr. Curtis informed the Committee that he owns land near the proposed plan of subdivision subject lands. He made a verbal and electronic presentation. Mr. Curtis noted that his primary concerns relate to erosion of the "valley wall". He reviewed photos of the Farewell Creek showing signs of erosion. Mr. Curtis informed the Committee that the Slope Stability Report showed that the existing neighbour's shed and the trees shown in the photos will fall into the valley. He noted that the proposed diversion of the Kingsberry watershed is something that is usually avoided. Mr. Curtis reviewed an excerpt from a March 3, 2010 report from D.G. Biddle and Associates which shows the 25 year soil conservation amounts show a 30% increase in the erosion (even with a storm water management pond). He showed another study which shows the amount of erosion that will affect his property. Mr. Curtis summarized his concerns as increased erosion leading to slope failure, increased foot traffic, and increased liability. He requested that the Municipality ensure that there is erosion control at the toe of the slope with minimal impact to tree cover and fencing at the property boundary to reduce the foot traffic and affects on vegetation. Mr. Curtis estimates the costs to do the necessary stabilization work at $100,000. Although a drainage easement would satisfy him, he believes the best situation would be for the Municipality to expropriate. - 6 - General Purpose and Administration Committee Minutes February 28, 2011 Bob Annaert, Senior Project Manager and President of D.G. Biddle & Associates, was present regarding Report PSD-016-11 - draft plan of subdivision and rezoning applications. Mr. Annaert was present representing the applicant. He stated that he is in support of the recommendations in Report PSD-016-11. Mr. Annaert informed the Committee that this has been a long process and includes many reports. As a result, he stated that he believes all the reports have been done and should satisfy all the concerns of the stakeholders. Mr. Annaert stated that the Erosion Assessment Report was prepared by experts and concluded that it is not expected that the development with the storm water retention pond will exacerbate the existing condition. He added that the report had undergone a Peer Review by the Conservation Authority and municipal staff. Mr. Annaert informed the Committee that the Storm Water Assessment Report addresses current concerns. He stated that the implementation of the Storm Water Management Plan is expected to divert the water and discharge it into the creek without any negative impact on downstream lands. RECESS Resolution #GPA-170-11 Moved by Councillor Novak, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:37 a.m. DELEGATIONS - CONTINUED Ron Richards, R.G. Richards & Associates, was present regarding Report PSD-017-11, a proposed Zoning By-Law Amendment to permit the development of a food store and two smaller buildings at 680 Longworth Avenue, Bowmanville. Mr. Richards stated they were in agreement with Report PSD-017-11 and he requested a two week deferral of this application. Kerry Meydam was present regarding Report PSD-016-11- draft plan of subdivision and rezoning applications. Ms. Meydam was present to inform the Committee that she is concerned about the movement of the wetland habitat, which she was not sure was in keeping with the 1996 Minutes of Settlement. She has concerns with regard to the high water table. Ms. Meydam stated that one of the Totten Sims Hubicki reports noted that the storm water management ponds should not be located on high ground water tables. She agrees with the area residents who have concerns with storm water and ponding. Ms. Meydam asked that the wording in the agreement be such that it will hold the developers responsible for any negative impact including well interference (including the ongoing costs of hooking up to municipal water systems), ponding, and erosion control. - 7 - General Purpose and Administration Committee Minutes February 28, 2011 She stated that she is also concerned about the removal of pocket wetlands in favour of development. Ms. Meydam also informed the Committee that she has concerns about moving the compensatory amphibian wetlands as future developments may further impact them again. She asked whether there will be monitoring after these wetlands have been moved. Ms. Meydam thanked the Planning Staff for their work on the issue. She stated that she feels that environmental concerns should take precedence over development. Ms. Meydam stated that item #56 of the Conditions of Draft Approval refers to a requirement for a chain link fence around the storm water management (open space block), to be 1.5m high. She expressed her concern that this fence would not be high enough to protect children from easily climbing over. In addition, Ms. Meydam stated that she hopes the Municipality does not allow houses to back onto the streets and main roads (but rather they should front on them). Katrina Metzner was called, but was not present. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING There were no Public Meetings. PLANNING SERVICES DEPARTMENT TWO (2) PROPOSED DRAFT PLANS OF SUBDIVISION AND TWO (2) ZONING BY- LAW AMENDMENT APPLICATIONS TO PERMIT A MIXED RESIDENTIAL DEVELOPMENT OWNER: KINGSBERRY PROPERTIES (1317870 ONTARIO LIMITED) & WILLIAM TONNO CONSTRUCTION LIMITED Resolution #GPA-171-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-016-11 be received; THAT the application for the proposed Draft Plan of Subdivision, submitted by Kingsberry Properties to permit the development of 70 residential units be approved, subject to the conditions contained in Attachment 5 to Report PSD-016-11; THAT the Zoning By-law Amendment application submitted by Kingsberry Properties be approved as contained in Attachment 6 to Report PSD-016-11; - 8 - General Purpose and Administration Committee Minutes February 28, 2011 THAT the By-law authorizing the entering into a Subdivision Agreement between the Owner of Draft Plan of Subdivision 18T-90003 and the Municipality of Clarington be approved as contained in Attachment 7 to Report PSD-016-11; THAT the application for the proposed Draft Plan of Subdivision, submitted by William Tonno Construction Ltd. to permit the development of 77 residential units be approved, subject to the conditions contained in Attachment 8 to Report PSD-016-11; THAT the Zoning By-law Amendment application submitted by William Tonno Construction Ltd. be approved as contained in Attachment 9 to Report PSD-016-11; THAT the By-law authorizing the entering into a Subdivision Agreement between the Owner of Draft Plan of Subdivision 18T-89055 and the Municipality of Clarington be approved as contained in Attachment 10 to Report PSD-016-11; THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-016-11 and Council's decision; and THAT all interested parties listed in Report PSD-016-11 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA-172-11 Moved by Councillor Woo, seconded by Mayor Foster THAT the foregoing resolution #GPA-171-11 be amended to add the following paragraph: THAT a requirement be added for a 1.2m high farm fence to be installed between the subject lands and the abutting properties to the west north of the stormwater pond. CARRIED The foregoing resolution #GPA-171-11 was then put to a vote and carried as amended. - 9 - General Purpose and Administration Committee Minutes February 28, 2011 PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF A FOOD STORE OF 2,829M2 AND TWO SMALLER BUILDINGS OF 783M2 AND 185M2 RESPECTIVELY FOR RETAIL/SERVICE COMMERCIAL USES — 680 LONGWORTH AVENUE, BOWMANVILLE APPLICANT: 1804603 ONTARIO INC. Councillor Hooper declared a pecuniary interest with respect to Report PSD-017-11 as he owns property in downtown Bowmanville, which may be impacted by the proposed development. Councillor Hooper left the room and did not participate in discussions and voting on this matter. Resolution #GPA-173-11 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD-017-11 be referred to the March 21, 2011 General Purpose and Administration Committee meeting. CARRIED Councillor Hooper returned to the meeting. GENERAL ARCHITECTURAL DESIGN GUIDELINES (2011 UPDATE) Resolution #GPA-174-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD-018-11 be received; THAT the General Architectural Control Guidelines (2011 Update), prepared by John G. Williams, Architect be adopted; and THAT all interested parties listed in Report PSD-018-11 and any delegations be advised of Council's decision. CARRIED - 10 - General Purpose and Administration Committee Minutes February 28, 2011 ALTER THE AGENDA Resolution #GPA-175-11 Moved by Mayor Foster, seconded by Councillor Neal THAT the agenda be altered to allow Ms. Katrina Metzner to speak as a delegation, at this time, regarding Report PSD-019-11. CARRIED DELEGATIONS - CONTINUED Ms. Katrina Metzner, Halminen Homes, was present on behalf of Halminen Homes regarding Report PSD-019-11. Ms. Metzner advised that they are in support of the Report. She thanked staff for working with Halminen Homes and advised that she was available to answer any questions that the Committee might have. REPORTS - CONTINUED PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT INCREASED GARAGE WIDTHS; INCREASED GARAGE PROJECTIONS; AND, INCREASED LOT COVERAGE ON LOTS WITH ONE STOREY DWELLINGS — COURTICE APPLICANT: HALMINEN HOMES Resolution #GPA-176-11 Moved by Councillor Partner, seconded by Mayor Foster THAT Report PSD-019-11 be received; THAT the rezoning application submitted by Halminen Homes be approved, in part, and that the proposed Zoning By-law contained in Attachment 2 to Report PSD-019-11 be passed; and THAT all interested parties listed in Report PSD-019-11 and any delegations be advised of Council's decision. CARRIED - 11 - General Purpose and Administration Committee Minutes February 28, 2011 2010 ANNUAL REPORT ON APPLICATIONS FOR PLANS OF SUBDIVISION AND PLANS OF CONDOMINIUM Resolution #GPA-177-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-020-11 be received; and THAT the Region of Durham Planning Department be forwarded a copy of Report PSD-020-11 and Council's decision. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: CARRINGTON HOMES (COURTICE) LIMITED Resolution #GPA-178-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD-021-11 be received; THAT the request for Removal of Part Lot Control with respect to Lots 68, 697 737 807 81 and 83 of Plan 40M-2364 be approved and that the Part Lot Control By-law contained in Attachment 2 of Report PSD-021-11 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-021-11 and any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED REMOVAL OF HOLDING (H) SYMBOL APPLICANT: 1557366 ONTARIO INC. Resolution #GPA-179-11 Moved by Councillor Neal, seconded by Mayor Foster THAT Report PSD-022-11 be received; THAT the application submitted on behalf of 1557366 Ontario Inc., to remove a Holding (H) Symbol be approved and that the By-law, contained in Attachment 2 to Report PSD- 022-11 be passed; and - 12 - General Purpose and Administration Committee Minutes February 28, 2011 THAT all interested parties listed in Report PSD-022-11 and any delegations be advised of Council's decision. CARRIED SOLAR ENERGY PROJECTS IN URBAN VALLEYLANDS Councillor Neal declared a pecuniary interest with respect to Report PSD-023-11 as he had previously legally represented a delegate on this matter. Councillor Neal left the room and did not participate in discussions and voting on this matter. Resolution #GPA-180-11 Moved by Mayor Foster, seconded by Councillor Traill Part 1 THAT Report PSD-023-11 be received; THAT FIT Fund Solar Corporation be advised that Clarington does not support their current proposal for a Class 3 Solar Project in the Soper Creek valleylands and that they be encouraged to meet with staff to consider alternate locations in Clarington for a solar energy project or projects; THAT the Central Lake Ontario Conservation Authority, FIT Fund Solar Corporation and all interested parties listed in Report PSD-023-11 and any delegations be advised of Council's decision; and Part 2 WHEREAS the Municipality of Clarington supports the responsible expansion of renewable energy as a means of placing Ontario on a more sustainable path for the future; WHEREAS municipalities in the Greater Golden Horseshoe are subject to the Growth Plan which encourages the efficient use of land and infrastructure and greater densities; WHEREAS unlike Class 1 and Class 2 solar installations, Class 3 ground- mounted solar installations greater than 12 kW may require a significant land area and would be contrary to the policies of The Provincial Growth Plan for the efficient use of serviced land and the mandated density of development; - 13 - General Purpose and Administration Committee Minutes February 28, 2011 WHEREAS urban valleylands are key ecological features that need protection from development and should be the focus of restoration efforts to enhance the ecological attributes and value to the community as outdoor amenity areas, particularly as communities are intensified; WHEREAS Regulation 359/09, as amended, provides for consideration of a renewable energy project within natural heritage features, including within a significant valleyland or within 120 m of a significant valleyland if supported by mitigation measures in an environmental impact study prepared by the proponent; WHEREAS consideration of Class 3 solar facilities in urban valleylands will provide an incentive for developers to retain valleyland areas and could limit their dedication to municipalities as Open Space lands in the future; NOW THEREFORE BE IT RESOLVED THAT the Minister of Energy, the Minister of Natural Resources, the Renewable Energy Facilitation Office, FIT Fund Solar Corporation, and CLOCA be advised that the Municipality of Clarington does not support the consideration of Class 3 solar facilities in urban valleyland areas; and THAT this resolution be forwarded to all other municipalities in the Greater Golden Horseshoe and M.P.P. John O'Toole. CARRIED Councillor Neal returned to the meeting. FINE PARTICULATE MATTER AND AIR QUALITY BY-LAW— REQUEST FOR REPORT Resolution #GPA-181-11 Moved by Councillor Woo, seconded by Councillor Hooper WHEREAS the Province of Ontario and the Government of Canada have gathered research and prepared reports on fine particulate matter and its serious harm to human health, but have not as of yet passed air regulations that focus on fine particulate matter, evaluate ambient conditions together with new emissions, assess the human and public health impacts of such emissions or limit cumulative concentrations; AND WHEREAS fine particulate matter PM2.5 is typically regulated by Provincial and Federal governments, and within their mandated responsibilities; - 14 - General Purpose and Administration Committee Minutes February 28, 2011 AND WHEREAS the Province of Ontario in November of 2010 acknowledged that there is a policy gap that needs to be examined with respect to domestic sources of primary PM2.5; AND WHEREAS the review the Ontario Ministry of Environment is proceeding with will examine the effectiveness of the current provincial policy framework in addressing PM2.5; other aspects such as cumulative effects are also under review. The results of these reviews will take a minimum of fifteen (15 months); AND WHEREAS s.11(2) of the Municipal Act, 2001, as amended ("the Act"), permits municipalities to pass by-laws respecting the health, safety and well-being of persons; AND WHEREAS s.128 of the Act permits municipalities to prohibit and regulate with respect to public nuisances, including matters that, in the opinion of council, are, or could become, or cause public nuisances; AND WHEREAS for Clarington to proceed with the drafting and implementation of an Air Quality By-law under the Municipal Act, Council should be aware of: • The costs to retain a consultant to help develop guidance documents for general assessment and air modeling prior to drafting a by-law, • The costs to determine a baseline, sources of emissions of health risk air pollutants and an atmospheric dispersion model of the airshed, • Future budget implications including additional enforcement staffing, peer reviewers, air quality modellers, potential education and outreach programs to support by-law implementation and data management, • The potential implications on existing industries in Clarington and the potential impact on economic development and the attraction of prospective industries/employers; and • The potential duplication between a specific By-law and the Provincial Review that is underway NOW THERFORE BE IT RESOLVED THAT Staff be authorized to prepare a report outlining the above noted items for presentation to the March 21, 2011 General Purpose and Administration Committee meeting. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. - 15 - General Purpose and Administration Committee Minutes February 28, 2011 RECESS Resolution #GPA-182-11 Moved by Mayor Foster, seconded by Councillor Partner THAT the Committee recess for 1 hour. CARRIED The meeting reconvened at 1:33 p.m. Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT TENDER NO. CL2010-23 DRIVEWAY TIE-INS —AMENDMENT Resolution #GPA-183-11 Moved by Mayor Foster, seconded by Councillor Partner THAT Report OPD-002-11 be received for information and confirmation of funding for additional work. CARRIED SPORTS FIELD USER FEES Resolution #GPA-184-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report OPD-003-11 be received; THAT the user fee rates as set out in Attachment 1 of Report OPD-003-11 be approved for the 2011 season; and THAT all interested parties listed in Report OPD-003-11 be advised of Council's decision. CARRIED - 16 - General Purpose and Administration Committee Minutes February 28, 2011 EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT 2011 COMMUNITY GRANT REQUESTS Resolution #GPA-185-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Report CSD-004-11 be received; THAT Council consider all submitted grant requests; and THAT all interested parties listed in Report CSD-004-11 be advised of Council's decision. CARRIED (See following motions) BOWMANVILLE ECOLOGY GARDEN Resolution #GPA-186-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Grant Application #11-01, Bowmanville Ecology Garden, be approved in the amount of $500.00. CARRIED BOWMANVILLE HORTICULTURAL SOCIETY Resolution #GPA-187-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Grant Application #11-02, Bowmanville Horticultural Society, be approved in the amount of $500.00. CARRIED - 17 - General Purpose and Administration Committee Minutes February 28, 2011 COURTICE HORTICULTURAL SOCIETY Resolution #GPA-188-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Grant Application #11-03, Courtice Horticultural Society, be approved in the amount of $500.00. CARRIED NEWCASTLE HORTICULTURAL SOCIETY Resolution #GPA-189-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Grant Application #11-04, Newcastle Horticultural Society, be approved in the amount of $500.00. CARRIED ORONO HORTICULTURAL SOCIETY Resolution #GPA-190-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Grant Application #11-05, Orono Horticultural Society, be approved in the amount of $500.00. CARRIED BOWMANVILLE GARDEN ALLOTMENTS Resolution #GPA-191-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Grant Application #11-06, Bowmanville Garden Allotments, be denied, as they do not meet the eligibility requirements of the program. CARRIED - 18 - General Purpose and Administration Committee Minutes February 28, 2011 CLARINGTON FARMERS' MARKET Resolution #GPA-192-11 Moved by Councillor Novak, seconded by Mayor Foster THAT Grant Application #11-07, Clarington Farmers' Market, be denied. CARRIED BOWMANVILLE SANTA CLAUS PARADE Resolution #GPA-193-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Grant Application #11-08, Bowmanville Santa Claus Parade, be approved in the amount of $2,000.00. CARRIED NEWCASTLE SANTA CLAUS PARADE Resolution #GPA-194-11 Moved by Councillor Partner, seconded by Councillor Woo THAT Grant Application #11-09, Newcastle Santa Claus Parade, be approved in the amount of $2,000.00. CARRIED CLARINGTON MARKETING MINDS Resolution #GPA-195-11 Moved by Councillor Traill, seconded by Mayor Foster THAT Grant Application #11-10, Clarington Marketing Minds, be approved in the amount of $500.00. CARRIED - 19 - General Purpose and Administration Committee Minutes February 28, 2011 MUSIC NIGHT IN THE PARK Resolution #GPA-196-11 Moved by Mayor Foster, seconded by Councillor Novak THAT Grant Application #11-11, Music Night in the Park, be approved in the amount of $750.00. CARRIED NEWCASTLE CONCERTS Resolution #GPA-197-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Grant Application #11-12, Newcastle Concerts, be approved in the amount of $750.00. CARRIED NEWCASTLE ART SHOW Resolution #GPA-198-11 Moved by Councillor Woo, seconded by Councillor Traill THAT Grant Application #11-13, Newcastle Art Show, be approved in the amount of $1,000.00. CARRIED NEWCASTLE VILLAGE & DISTRICT HISTORICAL SOCIETY Resolution #GPA-199-11 Moved by Councillor Woo, seconded by Councillor Partner THAT Grant Application #11-14, Newcastle Village & District Historical Society, be approved in the amount of $1,500.00. CARRIED - 20 - General Purpose and Administration Committee Minutes February 28, 2011 ARCHITECTURAL CONSERVANCY OF ONTARIO CLARINGTON BRANCH Resolution #GPA-200-11 Moved by Mayor Foster, seconded by Councillor Novak THAT Grant Application #11-15, Architectural Conservancy of Ontario Clarington Branch, be approved in the amount of $2,500.00. CARRIED BROWNSDALE COMMUNITY CENTRE Resolution #GPA-201-11 Moved by Councillor Novak, seconded by Mayor Foster THAT Grant Application #11-16, Brownsdale Community Centre, be approved in the amount of $2,500.00. CARRIED HAMPTON HALL Resolution #GPA-202-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Grant Application #11-17, Hampton Hall, be approved in the amount of $2,500.00. CARRIED KENDAL COMMUNITY CENTRE Resolution #GPA-203-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Grant Application #11-18, Kendal Community Centre, be approved in the amount of $2,500.00. CARRIED - 21 - General Purpose and Administration Committee Minutes February 28, 2011 NEWTONVILLE HALL Resolution #GPA-204-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Grant Application #11-19, Newtonville Hall, be approved in the amount of $2,500.00. CARRIED ORONO TOWN HALL Resolution #GPA-205-11 Moved by Councillor Novak, seconded by Councillor Traill THAT Grant Application #11-20, Orono Town Hall, be approved in the amount of $2,500.00. CARRIED SOLINA COMMUNITY CENTRE Resolution #GPA-206-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Grant Application #11-21, Solina Community Centre, be approved in the amount of $2,500.00. CARRIED TYRONE COMMUNITY HALL Resolution #GPA-207-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Grant Application #11-22, Tyrone Community Hall, be approved in the amount of $2,500.00. CARRIED - 22 - General Purpose and Administration Committee Minutes February 28, 2011 NEWCASTLE ARENA Resolution #GPA-208-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Grant Application #11-23, Newcastle Arena, be approved in the amount of $2,500.00. CARRIED CLARINGTON NEW HORIZONS BAND Resolution #GPA-209-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Grant Application #11-24, Clarington New Horizons Band, be approved in the amount of $750.00. CARRIED CLARINGTON CONCERT BAND Resolution #GPA-210-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Grant Application #11-25, Clarington Concert Band, be approved in the amount of $750.00. CARRIED DURHAM GIRL'S CHOIR Resolution #GPA-211-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Grant Application #11-26, Durham Girl's Choir, be approved in the amount of $500.00. CARRIED - 23 - General Purpose and Administration Committee Minutes February 28, 2011 CLARINGTON ARTS AND MUSIC FESTIVAL Resolution #GPA-212-11 Moved by Councillor Hooper, seconded by Councillor Traill THAT Grant Application #11-27, Clarington Arts and Music Festival, be approved in the amount of $2,500.00. CARRIED DRIFTWOOD THEATRE Resolution #GPA-213-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Grant Application #11-28, Driftwood Theatre, be approved in the amount of $500.00. CARRIED CLARINGTON MINOR LACROSSE ASSOCIATION Resolution #GPA-214-11 Moved by Mayor Foster, seconded by Councillor Novak THAT Grant Application #11-29, Clarington Minor Lacrosse Association, be denied. CARRIED CLARINGTON SWIM CLUB Resolution #GPA-215-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Grant Application #11-30, Clarington Swim Club, be approved in the amount of $1,000.00. CARRIED - 24 - General Purpose and Administration Committee Minutes February 28, 2011 COURTICE KIDS MULTISPORTS SERIES Resolution #GPA-216-11 Moved by Councillor Partner, seconded by Councillor Novak THAT Grant Application #11-31, Courtice Kids Multisports Series, be approved in the amount of $1,000.00. CARRIED NEWCASTLE SKATING CLUB Resolution #GPA-217-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Grant Application #11-32, Newcastle Skating Club, be approved in the amount of $1,500.00. CARRIED ORONO FIGURE SKATING CLUB Resolution #GPA-218-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Grant Application #11-33, Orono Figure Skating Club, be approved in the amount of $1,500.00. CARRIED CLARINGTON TOROS ATOM AAA Resolution #GPA-219-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Grant Application #11-34, Clarington Toros Atom AAA, be approved for a one- time grant in the amount of $2,500.00. CARRIED - 25 - General Purpose and Administration Committee Minutes February 28, 2011 ORONO AMATEUR ATHLETIC ASSOCIATION Resolution #GPA-220-11 Moved by Councillor Partner, seconded by Councillor Woo THAT Grant Application #11-35, Orono Amateur Athletic Association, be approved in the amount of $2,500.00. CARRIED SOPER VALLEY MODEL RAILROAD ASSOCIATION Resolution #GPA-221-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Grant Application #11-36, Soper Valley Model Railroad Association, be denied. MOTION LOST Resolution #GPA-222-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT Grant Application #11-36, Soper Valley Model Railroad Association, be approved in the amount of $750.00. CARRIED BIG BROTHERS AND SISTERS OF CLARINGTON Resolution #GPA-223-11 Moved by Councillor Novak, seconded by Councillor Woo THAT Grant Application #11-37, Big Brothers and Sisters of Clarington, be approved in the amount of $2,000.00. CARRIED - 26 - General Purpose and Administration Committee Minutes February 28, 2011 DISTRESS CENTRE DURHAM Resolution #GPA-224-11 Moved by Councillor Partner, seconded by Councillor Hooper THAT Grant Application #11-38, Distress Centre Durham, be approved in the amount of $1,000.00. CARRIED FEED THE NEED IN DURHAM Resolution #GPA-225-11 Moved by Mayor Foster, seconded by Councillor Traill THAT Grant Application #11-39, Feed the Need in Durham, be approved for a one-time grant in the amount of $2,000.00. CARRIED THE GATHERING PLACE Resolution #GPA-226-11 Moved by Councillor Traill, seconded by Councillor Partner THAT Grant Application #11-40, The Gathering Place, be approved in the amount of $5,000.00. MOTION LOST Resolution #GPA-227-11 Moved by Councillor Woo, seconded by Mayor Foster THAT Grant Application #11-40, The Gathering Place, be approved in the amount of $2,000.00. CARRIED - 27 - General Purpose and Administration Committee Minutes February 28, 2011 LEARNING DISABILITIES ASSOCIATION OF PETERBOROUGH Resolution #GPA-228-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Grant Application #11-41, Learning Disabilities Association of Peterborough, be approved in the amount of $750.00. CARRIED THE PARTICIPATION HOUSE PROJECT (DURHAM REGION) Resolution #GPA-229-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Grant Application #11-42, The Participation House Project (Durham Region), be denied, as the Community Grant Program is not intended to provide funding to organizations that provide services or programs that are the responsibility of another level of government. CARRIED Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENT TO THE COMMITTEE OF ADJUSTMENT Resolution #GPA-230-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CLD-008-11 be received; and THAT John Murray Bate be appointed to the Committee of Adjustment. CARRIED - 28 - General Purpose and Administration Committee Minutes February 28, 2011 AMENDMENTS TO PROPERTY STANDARDS BY-LAW 2007-070 Resolution #GPA-231-11 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report CLD-009-11 be received; and THAT the By-law to amend Property Standards By-law 2007-070, attached to Report CLD-009-11, as Attachment 1, be approved. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. EXTERNAL AGENCIES — REQUEST FOR REPORT Resolution #GPA-232-11 Moved by Councillor Traill, seconded by Councillor Neal THAT staff be requested to review and report as to whether or not Clarington's external agencies (i.e. Boards of Council) are adhering to the Municipality of Clarington's procurement policies, (i.e. By-law 2010-012), Clarington's Code of Ethics, the Municipal Conflict of Interest Act, and any other related policies. MOTION LOST FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. - 29 - General Purpose and Administration Committee Minutes February 28, 2011 UNFINISHED BUSINESS There were no items considered under this section of the Agenda. OTHER BUSINESS REQUEST TO PERFORM SPECIFIC CIVIL MARRIAGE SERVICE OUTSIDE OF COUNCIL CHAMBERS Resolution #GPA-233-11 Moved by Councillor Partner, seconded by Councillor Woo WHEREAS on December 13, 2004, Council passed By-law 2004-253 to "opt in" to providing civil marriage services; AND WHEREAS the authority to provide the civil marriage services extended to those services held Monday to Friday in the Municipal Administrative Centre only; AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of staff time and use of the Municipal Administrative Centre; AND WHEREAS the Municipal Clerk has received requests to perform civil marriage services outside of the parameters set by By-law 2004-253; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk be authorized to perform civil marriage services as follows: Saturday, August 13, 2011 at Isaiah Tubbs Resort, Picton Saturday, August 27, 2011 at Parkwood Estates, Oshawa Friday, September 23, 2011 at Bloom Field, Newcastle THAT the $250 fee be waived in these instances; and THAT the appropriate by-law be forwarded to Council. CARRIED - 30 - General Purpose and Administration Committee Minutes February 28, 2011 NUMBER OF FIREFIGHTERS ON A FIRE TRUCK — REQUEST FOR REPORT Resolution #GPA-234-11 Moved by Councillor Woo, seconded by Councillor Traill THAT the Director of Emergency Services be requested to prepare an information report to provide the implications of meeting the minimum of four firefighters on a fire truck; and THAT this report be prepared for the March 10, 2011 Special Council meeting to discuss the Strategic Plan. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-235-11 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 2:51 p.m. CARRIED MAYOR DEPUTY CLERK - 31 - General Purpose and Administration Committee Minutes February 28, 2011 NUMBER OF FIREFIGHTERS ON A FIRE TRUCK -REQUEST FOR REPORT Resolution #GPA-234-11 Moved by Councillor Woo, seconded by Councillor Traill THAT the Director of Emergency Services be requested to prepare an information report to provide the implications of meeting the minimum of four firefighters on a fire truck; and THAT this report be prepared for the March 10, 2011 Special Council meeting to discuss the Strategic Plan. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-235-11 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 2:51 p.m. CARRIED !° \. EPUT CLERK -31-