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HomeMy WebLinkAboutFND-005-05 ,. , ~!i[il1glOn REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: TUESDAY, MAY 24,2005 Resolution #: Report #: FND-005-05 File#: By-law #: Subject: CASH ACTIVITY - FOURTH QUARTER OF 2004 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FN D-005-05 be received; 2. THAT in accordance with provision of Chapter 25, Section 286 of the Municipal Act, S,O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the fourth quarter of the year 2004, as shown on the attached schedule; and 3. THAT Part "A" of the expenditures for the fourth quarter of the year be confirmed. Reviewed bY~~~ Franklin Wu, Chief Administrative Officer. NT/AAlhjl . , REPORT NO.: FND-005.05 PAGE 2 BACKGROUND AND COMMENT: The attached schedules indicate the Corporation of the Municipality of Clarington's cash transactions for the fourth quarter of 2004, the cash investment position, the taxes receivable position and the comparative information for the month ending December 31, 2003, Statistical information, transit revenue and expenditure and attached schedulesfor the development charges information are for the fourth quarter of 2004, Attachments: Attachment A - Analysis of Revenue and Expenditures - Fourth Quarter of 2004 Attachment B - Continuity of Taxes Receivable - As at December 2004 Attachment C - Statistical Information - As at December 2004 - Transit Revenue and Expenditure - As at December 2004 Attachment D - Investments Outstanding - As at December 2004 Attachment E - Development Charges Information - Fourth Quarter of 2004 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169 ATTACHMENT #?I- TO REPORT # F"i'-tb-m.."'5-D-s' CORPORATION OF THE MUNICIPALITY OF ClARINGTON Analysis of Revenue and Expenditures for the Fourth Quarter of the Year 2004 PART "A" GENERALlTAX PAYMENTS RECEIVED PROVINCIAL GOVERNMENT -COMMUNITY REINVESTMENT FUNDIN CANADIAN WASTE. RENT AND ROYALTIES DEVELOPMENT CHARGES.MUNICIPAL INTEREST DEVELOPMENT CHARGES-SCHOOL BOARD DEVELOPMENT CHARGES.REGION 14,362,222 29,000 22,579 1,655,400 833,578 329,289 1,961,687 Fourth Quarter 2003 REVENUE RECEIVED FOR GENERAL OPERATING AND RESERVE FUND PURPOSES: 19,193,755 USE OF FUNDS: PAYROLL REGION LEVY SCHOOL BOARD LEVIES GENERAL-INCLUDING CAPITAL EXP:' 5,091,528 2,598,692 5,390,574 15,781,981 NET CASH PROVIDED (USED) 28,862775 9,669,020 BANK NET CASH El"'N~ BANK BALANCE PROVIDED 6ALANCE 6ALANCE FINANCIAL POSITION: SEP.30 2004 /IUSED DEC:3I2004 OEC. 31, 200 GENERAL FUND 16,105,937 (9,257,346) 6,846.591 5,287,563 RESERVE FUND 2,669,747 (333,310) 2,336,437 1,144,560 MUNICIPAL BOND INVESTMENTS 2,549,688 27,239 2,576,927 2,467,702 HOST COMMUNITY FUND IN TRUST 10,000,000 0 10:060,600 10,000,000 INVESTMENTS (GENERAL + RESERVE FUNDS) 65,755,849 114,488,615 51267,234 53,522,175 TOTALS 97,081,221 124,052,032 .....:." "^^ ."^ 72,422,000 BANK BALANCES AS AT: OCT. 31,2004 OCT. 31, 2003 NOV. 30, 2004 NOV. 30, 2003 GENERAL FUND 7,281,948 10,560,146 7,567,018 9,130,803 RESERVE FUND 912,809 760,367 3,629.130 2,581,778 MUNICIPAL BOND INVESTMENTS 2,558,827 2,448,586 2,567,615 2,458,037 NOTE A: Difference in comparison between years due to timing difference in receipt of funds. ATTACHMENT # 6 TO REPORT # FND-005-o5 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "6" Continuity of Taxes Receivable or the Fourth Quarter of the Year 2004 September 30, 2004 DECEMBER DECEMBER BEGINNING BALANCE INTEREST TAXES PAYMENTS ,2004 2003 RECEIVABLE ADDED BILLED BALANCE IADJUST:" N018'2 PREPAID TAXES ," 508 627 ("26422 TAXES 8,590,039 1,224,723 9,814,762 (5,662,807) 4,151;955 3,409,990 PENALTY AND INTEREST 147480 216048 363 528 i170902 192 626 206 667 FIRST PRIOR YEAR TAXES 1,889,035 268,230 2,157,265 (614,992) ':':": 1.780.831 PENALTY AND INTEREST 217145 64 668 281813 .19'876 230685 " SECOND PAIOR YEAR r~~'~~~ TAXES 958,751 33,965 992.716 (202,901) 789.874 PENAL TV AND INTEREST 162 998 32908 195906 ' '68 290 128607 HIRD & PRIOR YEARS TAXES 1,092,260 1,092,260 (248,749) M3,$11 879,103 PENALTY AND INTEREST 593 590 35 759 0 629 349 (120428 508 921 483 959 TOTAL 13551298 349 383 1526918 15527599 17180945 '"~;"~;; . 7909715 .. Includes refunds, write-ofls, 496's, etc. NOTE 1: Tax payments do not tie into Part A due to timing differences since Part A is on a cash basis lie. difference due to outstanding deposits) NOTE 2: Prepayments include preauthorized ATTACHMENT # C, TO REPORT # ~t-\LHJ05-o5 CORPORATION OF THE MUNICIPALITY OF CLARINGTON PART "C" STATISTICAL INFORMATION for the Fourth Quarter of the Year 2004 Year to Date Tax Certificates 221 863 Number of Properties eligible for Tax Reqistration (see Note 1) 72 *' see Note 2 Accounts Payable Cheques Issued #065978 to #067599 1,621 6,455 Transit Total Adult Ridership 10,233 36,889 Transit Total Student Ridership 28,994 81,373 Transit Total Sr./Child Ridership 2,461 9,966 Transit Total Ridership Across Region (Durham "D' 243 1,209 Transit Total Transfers 1,872 6,820 Number of Births Reaistered 5 7 Number of Deaths Reqistered 241 600 Note 1: Only includes those properties whose arrears are greater than $10,000, Note 2: Number of eligible properties for tax registration not applicable for year-to-date comparison, TRANSIT REVENUE AND EXPENDITURE for the Fourth Quarter of the Year 2004 Year to Date REVENUE TRANSIT REVENUE 66,253 238,021 EXPENSES MISCELLANEOUS OPERATING 29,134 64,239 TRANSIT CONTRACT 182,830 668,517 OPERATING (LOSSl/GAIN (145,712 (494,736 CAPiTAL EXPENDITURES 0 0 ATTACHMENT II D TO REPORT # f"I\lD -005 -OS' CORPORATION OF THE MUNICIPALITY OF ClARINGTON INVESTMENTS OUTSTANDING AS AT DECEMBER 31, 2004 PART "0" FINANCIAL INVESTMENT INTEREST # OF DAYS MATURITY MATURITY INSTITUTION COST RATE O/S VALUE DATE GENERAL FUND TO 997,670.00 2.51% 34 1,000,000.00 Jan, 06/05 MTL 1,994,380,00 2.51% 41 2,000,000.00 Jan. 13/05 TOTAL GENERAL FUND 2,992,050,00 RESERVE FUND RBC . 806,000,00 3,70% 1,827 806,000,00 Jul. 09/08 RBC 1,425,999.88 5.11% 1913 1.851,467.00 June 1/06 RBC 1,683.100,32 5.15% 2019 2,221,035.00 Sept. 15/06 RBC 1,855,574.20 5.15% 1913 2,414,000.00 June 1/06 RBC . 2,653,000,00 4.00% 365 2,653,000.00 May 25/05 RBC 495,186.85 4,00% 1171 561,500,00 Jun. 6/06 RBC 1,379,343.53 4.65% 2085 1,787,409.00 Dec. 1/08 RBC . 1,450,000,00 4.10% 366 1,450,000.00 Dec. 1/05 RBC 1,566,467,00 5.45% 1826 2,042,463.00 Jan.29/06 RBC 500,000,00 3.25% 1827 595,239,37 June 21/08 RBC 500,000.00 6,75% 1460 683,408,84 June 21/05 RBC . 400,000.00 3.70% 1887 400,000.00 Aug. 22/08 RBC 481,878.00 4.45% 1827 599,072.41 Mar. 4/08 RBC 868.578,00 4.10% 1098 979,853.00 Apr, 3/06 RBC . 970,000.00 3.20% 372 970,000.00 Mar. 19/05 RBC 500,000,00 6.25% 1095 578,782.97 June 21/04 RBC . 1,815,962.00 5.00% 1825 1,815,962.00 Feb, 7/07 RBC 601,664,00 5,30% 1461 739,720.00 Feb. 5/05 RBC . 1,482,702.57 5.50% 1825 1,487,000.00 Feb. 13/06 RBC . 1,480,000.00 4.10% 366 1 ,480,000.00 Feb. 1 0/05 RBC 208,000.00 4.35% 1830 257,351.00 May 12/08 RBC . 2,465,000.00 4.05% 365 2,465,000.00 Jul. 23/05 RBC . 550,000.00 4.00% 730 550,000,00 Oct. 14/06 RBC 1,143,285.67 3.80% 1547 1,338,742.00 Dec. 15/08 RBC 733,772,63 3.85% 1980 900,445.00 Jun. 02/10 RBC . 380,000.00 4.00% 358 380,000,00 Jun, 15/05 RBC 499,999,38 4.00% 1182 567,343.00 Jul. 26/06 RBC . 2,061,000.00 4.00% 365 2,061,000.00 Dee, 03/05 RBC 1,000,000,00 4,15% 1096 1,129,738.22 Apr. 09/06 RBC 1,500,000.00 5.50% 1694 1,500,000.00 Dec, 20/07 RBC' 638,000,00 6.40% 1598 638,000.00 June 1/05 RBC' 906,000.00 4.10% 730 906,000.00 Sep. 29/06 RBC 372,440,00 4.40% 1826 461,912.00 May 28/09 RBC 1,520,617.00 5,35% 1826 1,973,297.00 Mar.15/07 RBC 1,000,000.00 4.45% 1827 1,243,203.49 Aug. 09/07 HSBC 1,579,021.90 2.45% 365 1,617,707,94 Oct. 25/05 TO 8,802,591.60 2.51% 32 8,822,000.00 Jan. 11/05 TOTAL RESERVE FUND 48,275,184.53 TOTAL INVESTMENTS 51,267,234,53 . 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