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General Government Committee
Minutes
Date: March 9, 2020
Time: 9:30 AM
Location: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal
Regrets: Councillor C. Traill, Councillor M. Zwart
Staff Present: A. Allison, G. Acorn, R. Maciver, M. Marano, T. Pinn, G. Weir,
A. Greentree, J. Gallagher, S. Gray, K. Mercer, R. Albright
1. Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2. Land Acknowledgement Statement
Councillor Anderson led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
Councillor Neal declared a direct interest in New Business Item 22.1, regarding
Interim Control By-law 112 Duke Street. Councillor Neal left the meeting and
refrained from discussion and voting on this matter.
Suspend the Rules
Resolution # GG-157-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Section 8.1.11.3 of the Rules of Procedure be suspended to add an
additional item to the Agenda.
Carried
Councillor Neal returned to the meeting.
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General Government Committee Minutes March 9, 2020
4. Adopt the Agenda
Resolution # GG-158-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Agenda for the General Government Committee meeting of March 9,
2020 be adopted with the addition of New Business Item 21.1 Interim
By-law - 112 Duke Street.
Carried
5. Declaration of Interest
Councillor Neal declared a direct interest in New Business Item 22.1, regarding
Interim Control By-law 112 Duke Street.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
Resolution # GG-159-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the minutes of Regular General Government Committee of February 18,
2020 and the Special General Government Committee of February 24, 2020, be
received on consent.
Carried
7.1 Minutes of a Regular Meeting of February 18, 2020
7.2 Minutes of a Special Meeting of February 24, 2020
8. Delegations
No Delegations
9. Communications — Receive for Information
Resolution # GG-160-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Communication Items 9.1 to 9.6, be received on consent.
Carried
9.1 Minutes of the Bowmanville Business Improvement Area dated January
14, 2020
General Government Committee Minutes March 9, 2020
9.2 Minutes of the Newcastle Village Community Hall Board dated
December 17, 2019 and January 21, 2020
9.3 Gary Cole, President of the West Beach Association, Regarding 2020
Annual Update
9.4 Randy Lockwood, Senior Vice President, Pickering Nuclear, Regarding
OPG Operational Update to Pickering Council on Monday, January 27,
2020
9.5 Courtenay Hoytfox, Development and Legislative Coordinator,
Township of Puslinch, Regarding Legislative Changes in Bill 132 with
respect to the Aggregate Resources Act and the Safe Drinking Water
Act
9.6 Sheila Hall, Executive Director, Clarington Board of Trade & Office of
Economic Development, Regarding Responses to Councillor Traill
Queries from General Government Committee January 6, 2020
10. Communications — Direction
10.1 Karen Lowery, Terrens Wellness, Regarding Appointment to Orono BIA
Board
Resolution # GG-161-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the following Board of Directors of the Orono Business Improvement Area
be appointed for a term ending December 31, 2022 or until a successor is
appointed, in accordance with the Appointments to Boards and Committees
Policy:
Karen Lowery — Terrens Wellness Centre
Julie Cashin-Oster — Orono Weekly Times
Tammy Rendell — Orono General Store
Yvonne Maitland — Apple Blossom
Heather Maitland — Strands Studio
Ashlen Morrison — Buttercup Hollow Pantry
Kelly Addison — Kelly's Green Lounge
Scott Story — The Garden Path
Carried
10.2 Steve McGivery, Director, GTA East, Enbridge Gas Inc., Regarding Natural
Gas Expansion Program Update
Resolution # GG-162-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the correspondence from Enbridge Gas Inc., regarding the Natural Gas
Expansion Program, be endorsed by Council; and
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General Government Committee Minutes March 9, 2020
That Council endorse sending a letter to Enbridge's Regional Director in the form
attached to their February 20, 2020 letter and that the "project" be described as
"North Clarington (Tyrone, Haydon and Enniskillen)".
Carried
10.3 Kevin Narraway, Manager of Legislative Services/Deputy Clerk, Town of
Whitby, Regarding Impact of CN Blockade on Whitby Businesses
Resolution # GG-163-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Communication Item 10.3 be received for information.
Carried
10.4 Warden Liz Danielsen, County of Haliburton, Regarding Tourism Oriented
Destination Signage Fee Increases
Resolution # GG-164-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the following resolution from County of Haliburton, regarding Tourism
Oriented Destination Signage Fee Increases, be endorsed by the Municipality of
Clarington:
Whereas the Ministry of Heritage, Sport, Tourism, and Culture and the
Ministry of Transportation supervise the delivery and maintenance of
tourism oriented destination signage through a third party - Canadian
TODS Limited;
And Whereas our tourism stakeholders and other enterprises rely heavily
on this signage to direct customers to their businesses;
And Whereas Canadian TODS Limited recently advised their customers
that fees will be doubling, beginning in 2020;
And Whereas this will result in significant financial hardship for those
business owners: Now therefore, be it resolved that the Haliburton County
Tourism Committee and Haliburton County Council request that the
Minister of Tourism, Culture and Sport and the Minister of Transportation
reconsider or phase in this fee increase, allowing an appropriate amount of
time for businesses to adjust;
And finally that those municipalities that support the resolution be
requested to advise the Ministers noted above and their local MPP of their
support.
Carried
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General Government Committee Minutes March 9, 2020
11. Presentations
No Presentations
12. Engineering Services Department Reports
Councillor Anderson chaired this portion of the meeting.
12.1 EGD-004-20 Servicing of Industrial Lands in South Courtice - Courtice
Court Update
Mayor Foster left the meeting.
Resolution # GG-165-20
Moved by Mayor Foster
Seconded by Councillor Neal
That Report EGD-004-20 be received;
That Council approve the use of an additional $130,000 (including net HST) from
the Strategic Capital Reserve Fund to pay for the local servicing costs of the two
additional properties that declared they are unable or unwilling to participate in
the servicing costs at this time (revised total amount of $710,000 (incl. net HST));
The Mayor and Clerk be authorized to execute the agreement on the
Municipality's behalf;
That staff report back on the award of the tendered work pending execution of
the agreement between the Municipality of Clarington and the participating
landowners of Courtice Court and Progress Drive; and
That all interested parties listed in Report EGD-004-20 and any delegations be
advised of Council's decision.
Carried Later in the Meeting, see following motion
Resolution # GG-166-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-165-20 for a second time.
Carried
The foregoing Resolution # GG-165-20 was then put a vote and carried.
Mayor Foster left the meeting.
13. Operations Department Reports
No Reports for this section of the Agenda.
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14. Emergency and Fire Services Department Reports
No Reports for this section of the Agenda.
15. Community Services Department Reports
No Reports for this section of the Agenda.
16. Municipal Clerk's Department Reports
Councillor Jones chaired this portion of the meeting.
16.1 CLD-005-20 Appointments to Various Boards and Committees
Mayor Foster returned to the meeting.
Resolution # GG-167-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report CLD-005-20 be received;
That Shane Armstrong be appointed to the Newcastle Arena Board for a term
ending December 31, 2022 or until a successor is appointed;
That the Municipal Clerk's Department be authorized to continue to advertise for
the remaining vacancy on the Newcastle Arena Board;
That Evan King be appointed as a Livestock Valuer for a term ending
December 31, 2022 or until a successor is appointed;
That Laura Holmes be appointed to the Clarington Tourism Advisory Committee
for a term ending December 31, 2022 or until a successor is appointed;
That the resignations of Evan King from the Samuel Wilmot Nature Area
Management Advisory Committee, and Erin Senior from the Clarington Tourism
Advisory Committee, and Glynn Green from the Property Standards Committee,
be received with thanks; and
That all interested parties listed in Report CLD-005-20 and any delegations be
advised of Council's decision.
Carried Later in the Meeting, see following motion
Samuel Wilmot Nature Area Management Advisory Committee
That Maggie Luczak and Jocelyn Whalen be appointed to the Samuel Wilmot
Nature Area Management Advisory Committee, for a term ending December 31,
2022 or until a successor is appointed.
Property Standards Committee
That John Bate be appointed to the Property Standards Committee, for a term
ending December 31, 2022 or until a successor is appointed.
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General Government Committee Minutes March 9, 2020
Recess
Resolution # GG-168-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10:26 AM with Councillor Jones in the Chair.
The foregoing Resolution # GG-167-20 was then put a vote and carried.
17. Corporate Services Department Reports
Mayor Foster chaired this portion of the meeting.
17.1 COD-002-20 Plumbing Services
Resolution # GG-169-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report COD-002-20 be received;
That Brent's Plumbing Inc. with a total bid amount for the initial two year term of
$240,609.48 (Net HST Rebate), and a potential contract value of $601,523.70
(Net HST Rebate), being the lowest compliant bidder meeting all terms,
conditions and specifications of tender CL2020-1 be awarded the contract for the
provision of plumbing services as required for the various municipal facilities;
That the funds expended for these services, be funded from respective facilities
approved operating budget as required;
That pending satisfactory service the Purchasing Manager, after consultation
with the affected departments, be authorized to extend the contract for up to
three additional one-year terms: and
That all interested parties listed in Report COD-002-20 and any delegations be
advised of Council's decision.
Carried
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17.2 COD-003-20 Addendum to COD-001-20 Co-op RFP-348-2019 —Consulting
and Related Management and Administrative Services for the Supply of
Natural Gas
Resolution # GG-170-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Addendum Report COD-003-20 to COD-001-20 be received for information.
Carried
18. Finance Department Reports
18.1 FND-003-20 Community Benefits Charge Update
Resolution # GG-171-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report FND-003-20 be received for information.
Carried
18.2 FND-004-20 Annual Leasing Report - 2019
Resolution # GG-172-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That Report FND-004-20 be received for information.
Carried
19. Solicitor's Department Reports
No Reports for this section of the Agenda.
20. CAO Office Reports
No Reports for this section of the Agenda.
General Government Committee Minutes March 9, 2020
21. New Business — Consideration
21.1 Interim By-law - 112 Duke Street
Councillor Neal declared a direct interest in New Business Item 22.1, regarding
Interim Control By-law 112 Duke Street as it relates to his law
practice. Councillor Neal left the meeting and refrained from discussion and
voting on this matter.
Resolution # GG-173-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Interim Control By-law 2018-083 be amended to,
exempt 112 Duke Street from Section 2. f. ii) and vi) for maximum height
and maximum roof pitch;
• delete Section 2. d. v); and
• add the following section:
"Section 2. i. A new single detached dwelling at 112 Duke Street
with a maximum height of 8.6 m and in accordance with Sections
2 f. i), iii), iv), v) of By-law 2018-083.".
That, in accordance with the Building Code, the Owner be required to submit a
confirmatory survey to show that the lot coverage and setbacks meet the with the
submitted Building Permit drawings, and Interim Control By-law 2018-083 and
Zoning By-law 84-63.
Carried
Councillor Neal returned to the meeting.
22. Unfinished Business
Closed Session
Resolution # GG-174-20
Moved by Councillor Neal
Seconded by Councillor Jones
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing:
• a matter that deals with personal matters about an identifiable individual,
including municipal or local board employees;
• a proposed or pending acquisition or disposition of land by the municipality or
local board; and
• a matter that deals with advice that is subject to solicitor -client privilege,
including communications necessary for that purpose;
Carried
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Rise and Report
The meeting resumed in open session at 11:56 AM.
Mayor Foster advised that three items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
22.1 Confidential Report CAO-007-20 - Organizational Structure Review - Human
Resource Issues
Resolution # GG-175-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report CAO-007-20 be received; and
That the CAO report back in October 2020 on the status of the re-org
implementation.
Carried
23. Confidential Reports
23.1 CAO-009-20 Potential Land Acquisition
Resolution # GG-176-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report CAO-009-20 be received for information.
Carried
23.2 LGL-003-20 - Legal Advice Pertaining to the Clarington Board of Trade
Resolution # GG-177-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report LGL-003-20 be received for information.
Carried
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24. Adjournment
Resolution # GG-178-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the meeting adjourn at 11:59 AM.
Carried
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