HomeMy WebLinkAbout2020-01-21 MinutesPresent Were:
NEWCASTLE VILLAGE COMMUNITY HALL BOARD
Sierd DeJong
Janeen Calder
Marg Zwart, Councilor
January 212020
Council Chambers 7:00 PM
Regrets From: Grandville Anderson Councilor
Robert Malone
Kevin Symak
Barry Carmichael
Also Present: Gabrielle Bell, Secretary
Crystal Yaki
As we did not have quorum election process tabled to February meeting. Crystal Yaki and Janeen Calder
have put their names forward for election.
1. MINUTES
As we did not have quorum minutes tabled.
2. BUSINESS ARISING
a) A/C - 3 Ton $7000.00 to purchase -tabled no new information available at this time.
Municipality will investigate electrical as it will require 240V
Can we rent with option to buy so we can see if this option will work for us?
b) Toured building at end of meeting.
c) Custodial Attendance at board meeting - tabled
d) Snow Removal -tabled
e) Town Hall Lights will be removed on Wednesday of this week.
3. FINANCIAL REPORT
Tabled
4. INVOICES
Tabled
5. CORRESPONDENCE
a) Municipal papers received for financial review of records. Due February 28 2020.
b) Secretary as member of Horticultural Society received notice that Society would like to
return care of gardens to Hall Board. Discussed Horticultural Society has taken care of new
gardens for past 10 years as it was their project in partnership with hall to increase gardens.
With understanding they would maintain. Invitation will be sent to Bonnie Bedford to
attend next meeting to discuss in detail.
c) Thank you letter from Newcastle Santa Parade committee for use of hall to allow students
to gather and put on costumes prior to and after parade.
d) Letter received from Municipality Planning Dept. (Sarah Allin) regarding public art work to
be displayed throughout Newcastle — one site being Newcastle Hall. Board suggested art
work should be displayed on Hwy 2 side of building.
6. RISK MANAGEMENT REPORT
Not available
7. FUNDRAISING
We should start considering ideas to celebrate our 101" anniversary of Hotel California concert.
Balance $13562.64
8. NEW BUSINESS
a) Broken chairs in C.C. — S DeJong will address with S Fogg
b) Sprayer in main kitchen has leak. To be referred to custodial staff.
c) Chandeliers in main hall have been replaced with LED by Operations Dept.
d) East Wing has had new toilet and sink with vanity installed at expense of Early On. They
appreciate the use of A/C at no charge and the continued good relationship with
Newcastle Hall.
e) Missing handles on kitchen door and front entrance west door— refer to custodial staff.
f) Keys from P. Hazelton have not been returned — no response to 2 emails for same.
Discussed sending certified letter to home. At this time we do not have home address.
g) WSIB rate has dropped for 1.44 per $100 to 1.25
h) April 25 2020 wedding has been cancelled. Deposit non-refundable. Received for
information.
i) Chamber of Commerce AGM will be held at Beech Centre this year. Details to be
forwarded, please confirm if you will be attending.
Chair Secretary