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HomeMy WebLinkAbout02/07/2011 General Purpose and Administration Committee Minutes February 7, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 7, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Purchasing Manager, Jerry Barber Deputy Fire Chief, Mark Berney, entering at 10:33 a.m. Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir until 10:33 a.m. Municipal Solicitor, A. Allison Deputy Clerk, A. Greentree Clerk II, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated that he would be declaring an interest in Report PSD-013–11, as he owns property in downtown Bowmanville, which is referenced in Section 1.2 of the Report. Councillor Novak advised, later in the meeting, that she had a pecuniary interest in the matter of the request for a report regarding health benefits for employees because she is a licensed insurance broker and the discussion surrounds health benefits. - 1 - General Purpose and Administration Committee Minutes February 7, 2011 ANNOUNCEMENTS Mayor Foster announced that several Members of Council were present at the flag raising for the Heart & Stroke Foundation. This morning Mayor Foster also announced that there will be a pancake breakfast on Sunday, February 13, 2011 hosted by the Kendal Lions Club. He also noted that the “Annual Taste of Italy Dinner and Auction” held on February 6, 2011, to benefit the Lakeridge Hospital Foundation, was a success. Councillor Hooper reminded the Committee that there will be a Sweetheart Dance on February 12, 2011 at 7:30 p.m. at the Garnet B. Rickard Recreation Complex in support of the Lakeridge Health Bowmanville Emergency Room. Tickets are $60.00 per person and are available from East Side Mario’s and the Emergency and Fire Services Department. Councillor Woo agreed that the 8th Annual “Taste of Italy Dinner and Auction” was a success, well attended, and sold out. He noted that the Hospital Foundation has been fundraising for the Hospital for 98 years. MINUTES Resolution #GPA-088-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 24, 2011, be approved. CARRIED PRESENTATIONS Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present to provide the Committee with an Economic Update. Ms. Hall acknowledged the following members of the Board of Trade in the audience: Randy Henry (President), Martin Voegh (Vice President), Ron Collis (Director at Large), and staff members, Laura Wood and Lindsay Taylor. She made a verbal presentation to accompany her PowerPoint presentation. Ms. Hall provided the Committee with a summary of the contacts, meetings, leads, new businesses, expansions, new jobs that have been created since the last update. She noted that there has been a small economic recovery, which provides the CBOT with opportunities to assist businesses. Ms. Hall stated that there have been approximately 305 new jobs created in the past year. She informed the Committee that since April, 2010 when BizPal was launched, there have been 1062 hits to the BizPal website. She explained that BizPal is a one-stop, online service which helps local businesses start up or grow by providing access to information on business permits and license requirements from all three levels of government. Ms. Hall - 2 - General Purpose and Administration Committee Minutes February 7, 2011 reviewed the statistics derived from BizPal, showing where the interest has been generated, which will assist in deciding where to spend marketing dollars. She noted that they have recently placed ads in the Trade & Industry magazine and the Business Guide of the Toronto Star. Ms. Hall informed the Committee that there has been a decrease in inquiries of vacant lands. She provided the Committee with a list of the new businesses showing the number of employees. Ms. Hall also provided a list of business relocations (three) and closures (six). She noted that businesses tend to communicate more with other businesses within their industry sectors. As a result, the CBOT, has started to host round tables. Ms. Hall outlined the business growth activities which they have hosted, including the AGM & Business Awards, the second Annual Energy Summit, Simply Social Networking Events, Economic Breakfast with Dan Hoornweg, educational seminars, GTMA, DSEA and UOIT/Durham College. She thanked Council for supporting the CBOT’s attendance at last year’s Canadian Nuclear Association Conference and to be able to attend this year’s conference, which will be held on February 23-25, 2011. Ms. Hall noted that there has been some interest from engineering firms, associated with the refurbishment of Darlington. She informed the Committee of the following special projects planned for this year: the Federal Economic Development Agency of Southern Ontario – 10 Year Economic Development Strategy; Canadian Environmental Assessment Agency Funding for the Peer Review of the Darlington Nuclear Project Environmental Impact Study, including a presentation at the Joint Review Panel meetings; economic development website review through the Economic Development Council of Ontario; and opportunity to speak to the Standing Committee on Finance for the Federal Government Pre-Budget consultations. Ms. Hall discussed a chart which depicted a mathematical model showing emerging sectors, strong sectors, limited potential sectors and priority retention targets. She provided the Committee with an update on the physician recruitment project. Ms. Hall noted that there have been three physicians which have taken up practice within the Municipality (two of which are not on the recruitment program). She summarized by noting that, as of February 7, 2011, there are 51 doctors working in our community. Ms. Hall noted that there are two other doctors which plan to open up a new office shortly. Costas Catsaros, from Zas Architectural, was present regarding the Architectural Design of Fire Station #2, which will be located to the north of the Newcastle Recreation Complex on Rudell Road in Newcastle. He made a verbal presentation to accompany an electronic presentation, copies of which were distributed to Members of the Committee. He presented a proposed site plan of the new fire hall design. Mr. Catsaros discussed some of the challenges, including the topography of the property. He noted that there is visitor parking on the north side, with employee parking at the back of the building. Mr. Catsaros reviewed the plans for the interior of the one storey building, which includes a bunker room, apparatus bay, public entrance, patio entrance, staff dining room, lounge, fitness area, dormitory, laundry room, equipment rooms, locker rooms and washrooms. He provided the Committee with a preliminary rendering of the building, which includes a colour palette to compliment the existing buildings. Mr. Catsaros provided a breakdown of the 12,210 square foot building. - 3 - General Purpose and Administration Committee Minutes February 7, 2011 DELEGATIONS Reverend Frank Lockhart was present regarding Valleys 2000. Rev. Lockhart informed the Committee of the history of the organization, which began in 1998. He noted that the organization is incorporated and has charitable status. Rev. Lockhart stated that some of the Directors are in the audience. He noted that the major work began in the year 2000 and that they are in the second term of a Memorandum of Understanding with the Municipality of Clarington. Rev. Lockhart informed the Committee that 2010 was a good summer for the trees and the sugar maples are doing especially well. He noted that every year they plant at least 200 trees. Rev. Lockhart informed the Committee that some of the “vagabond” trees have been removed to make room for the introduction of specific species. They have created a pond, a butterfly garden and a commemorative forest. Rev. Lockhart noted that Valleys 2000 performed an informal count which showed that it is very popular (with approximately 1000 persons using it every weekend), including the winter. Therefore he believes this area still needs municipal services such as garbage pick up and some plowing during the winter. He stated that the river is a challenge during the flood season in spring, but that the Municipality assists with the issue. Rev. Lockhart informed the Committee that there is currently a steel fish ladder (in the bypass channel), which is suitable for the smaller fish, but not the larger fish. He noted that a project for an improved ladder has been made a priority for this year. Rev. Lockhart noted that CLOCA has paid for a consultant which developed a plan. He stated that further planning will cost $45,000 and construction will be $200,000, which they have already begun fundraising. Rev. Lockhart has noted that Valleys 2000 has approach banks and larger corporations for donations to the project. He noted that this will be a great benefit for the Municipality which will attract more fisherpersons and nature lovers. Jim Richards advised staff prior to the meeting that he would not be in attendance at today’s meeting. His written comments were forwarded to Members of Council. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING Subject: (a) Application to Amend the Zoning By-law 84-63 Applicant: Halminen Homes Report: PSD-012-11 Mitch Morawetz, Junior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. - 4 - General Purpose and Administration Committee Minutes February 7, 2011 Hannu Halminen, the applicant, was present in support of the application and to answer questions. PLANNING SERVICES DEPARTMENT PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT INCREASED GARAGE WIDTHS; INCREASED GARAGE PROJECTIONS; AND, INCREASED LOT COVERAGE ON LOTS WITH ONE STOREY DWELLINGS – COURTICE APPLICANT: HALMINEN HOMES Resolution #GPA-089-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-012-11 be received; THAT the rezoning application submitted by Halminen Homes continue to be processed including the preparation of a further recommendation report; and THAT all interested parties listed in Report PSD-012-11 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JANUARY 20, 2011 Councillor Hooper declared a pecuniary interest with respect o Report PSD-013-11 as he owns property in downtown Bowmanville, which is referenced in Section 1.2 of the Report. Councillor Hooper left the room and did not participate in discussions and voting on this matter. Resolution #GPA-090-11 Moved by Councillor Traill, seconded by Councillor Woo THAT Report PSD-013-11 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on January 20, 2011 for applications A2010-0042 & A2011-0001, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED Councillor Hooper returned to the meeting. - 5 - General Purpose and Administration Committee Minutes February 7, 2011 ANNUAL REPORT ON SITE PLAN ACTIVITY FOR 2010 Resolution #GPA-091-11 Moved by Councillor Partner, seconded by Councillor Neal THAT Report PSD-014-11 be received for information. CARRIED APPLICATION FOR EXEMPTION OF PART LOT CONTROL APPLICANT: 2231231 ONTARIO LIMITED Resolution #GPA-092-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD-015-11 be received; THAT the request for Removal of Part Lot Control by 2231231 with respect to Block 19 on Plan 40M-2316 be approved, and that the Part Lot Control By-law attached to Report PSD-015-11 be passed pursuant to Section 50 (7.1) of the Planning Act; THAT a copy of Report PSD-015-11 and Council’s decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-015-11 and any delegations be advised of Council's decision. CARRIED REQUEST FOR REPORT ON ROLE OF HOST COMMUNITY AGREEMENT IN GRANTING OF ENVIRONMENTAL ASSESSMENT FOR ENERGY FROM WASTE INCINERATOR Resolution #GPA-093-11 Moved by Mayor Foster, seconded by Councillor Partner THAT the Planning Services Department, in cooperation with appropriate staff, prepare a report on the role that the Host Community Agreement plays in the granting of the Environmental Assessment for the incinerator; and THAT a $5000.00 limit on expenses for an independent expert advice be set. CARRIED - 6 - General Purpose and Administration Committee Minutes February 7, 2011 Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT PROPOSAL TO CLOSE AND CONVEY A PORTION OF A ROAD ALLOWANCE (LORD ELGIN STREET) SITUATED IN LOT 12, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON Resolution #GPA-094-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report EGD-006-11 be received; THAT Council approve, in principle, the closure and conveyance of Lord Elgin Street from Concession 3 to the north limit of that portion of Lord Elgin Street, which was closed in 1988, situated in Lot 12, Concession 2, former Township of Darlington (Attachment 1 to Report EGD-006-11); THAT Council authorize the publication of a notice that Council intends to declare part of the road allowance be surplus and to pass a by-law to close that part of the road allowance; THAT the applicant pay all legal, advertising, appraisal and land costs associated with this transaction; and THAT 1825284 Ontario Limited (City Homes) be advised of Council’s decision. CARRIED RECESS Resolution #GPA-095-11 Moved by Councillor Novak, seconded by Councillor Partner THAT recess for 10 minutes. CARRIED The meeting reconvened at 11:29 a.m. Councillor Woo chaired this portion of the meeting. - 7 - General Purpose and Administration Committee Minutes February 7, 2011 OPERATIONS DEPARTMENT PITCH IN WEEK Resolution #GPA-096-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report OPD-001-11 be received; and THAT all interested parties listed in Report OPD-001-11 be advised of Council’s decision. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT NEWCASTLE FIRE HALL #2 – RELOCATION AND CONSTRUCTION Resolution #GPA-097-11 Moved by Councillor Partner, seconded by Councillor Neal THAT Report ESD-003-11 be received for information. CARRIED Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT CUSTOMER SERVICE WEEK Resolution #GPA-098-11 Moved by Councillor Novak, seconded by Mayor Foster THAT Report CSD-002-11 be received for information. CARRIED - 8 - General Purpose and Administration Committee Minutes February 7, 2011 COMMUNITY SERVICES – 2010 YEAR END REVIEW Resolution #GPA-099-11 Moved by Councillor Traill, seconded by Councillor Partner THAT Report CSD-003-11 be received for information. CARRIED Councillor Partner chaired this portion of the meeting. CLERK’S DEPARTMENT 4TH QUARTER PARKING REPORT Resolution #GPA-100-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report CLD-006-11 be received; and THAT a copy of Report CLD-006-11 be forwarded to the Bowmanville Business Centre for their information. CARRIED PROCEDURAL BY-LAW Resolution #GPA-101-11 Moved by Mayor Foster, seconded by Councillor Traill THAT Report CLD-007-11 be received; THAT the proposed Procedural By-law included as Attachment No. 1 to Report CLD-007-11 be forwarded to Council for passage. CARRIED AS AMENDED (See following motions) - 9 - General Purpose and Administration Committee Minutes February 7, 2011 Resolution #GPA-102-11 Moved by Councillor Novak, seconded by Mayor Foster THAT the proposed Procedural By-law be amended to include wording, similar to the City of Ottawa’s Procedural By-law, prohibiting Members of Council from using communication devices during Council or General Purpose and Administration meetings, exclusive of meeting recesses. CARRIED Resolution #GPA-103-11 Moved by Councillor Neal, seconded by Councillor Traill THAT Sections 4.2.1, 4.2.2. and 4.2.3. of the proposed Procedural By-law be amended, to add the following at the end of each of the three sections: “and that said meeting shall only be held within the Municipality of Clarington.” CARRIED (See following motion) Resolution #GPA-104-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT the foregoing resolution #GPA-103-11 be amended to add the following clause: To delete “and that said meeting shall only be held” and replace with “and that consideration be given to hold said meeting”. MOTION WITHDRAWN The foregoing amending resolution #GPA-103-11 was then put to a vote and carried. Resolution #GPA-105-11 Moved by Councillor Novak, seconded by Mayor Foster THAT Sections 10.13.12 and 10.13.13 of the proposed Procedural By-law be amended to replace the word “Mayor” with “Chair” with regard to recorded vote. CARRIED The foregoing resolution #GPA-101-11 was then put to a vote and was carried as amended. - 10 - General Purpose and Administration Committee Minutes February 7, 2011 Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER NO. CL2009-40 SNOW CLEARING & WINTER MAINTENANCE PROPERTIES, SIDEWALKS & PARKING LOTS FOR NEWCASTLE & SURROUNDING AREAS & CL2009-43 SENIORS & PHYSICALLY DISABLED SIDEWALK & WINDROW SNOW CLEARING SERVICES Resolution #GPA-106-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD-007-11 be received; THAT the actions taken by the Manager of Purchasing with respect to the termination of the contracts CL2009-40 and CL2009-43 with Birds Property Management & Grounds Control, Hampton and the award of the contracts as follows, be endorsed: a. Contract CL2009-40 – Snow Clearing and Winter Maintenance of Municipal Properties, Sidewalks & Parking Lots for Newcastle and Surrounding Areas awarded to B. J. Flint & Sons, Bowmanville, effective January 28, 2011; and b. Contract CL2009-43 – Seniors and Physically Disabled Sidewalk & Windrow Snow Clearing Services awarded to B&D Tractor Services Limited, Bowmanville, effective January 28, 2011; THAT Bird’s Property Management be removed from the Municipality’s bidder’s list and not be considered for future bid opportunities; THAT pending satisfactory pricing and service the contracts be extended for the reminder of the contract term (i.e., third year); and THAT the required funds be drawn from the respective year's operating budget for snow clearing and revenue generated from the seniors snow clearing program. CARRIED - 11 - General Purpose and Administration Committee Minutes February 7, 2011 CORPORATE ADVERTISING VERSUS CORPORATE NEWSLETTER Resolution #GPA-107-11 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report COD-008-11 be tabled to the Special General Purpose and Administration Committee of February 25, 2011 to be considered during the Budget process. CARRIED FINANCE DEPARTMENT HEALTH BENEFIT CATEGORY BREAKDOWN Councillor Novak declared a pecuniary interest because she is a licensed insurance broker and the discussion surrounds health benefits. Councillor Novak left the room and did not participate in discussions and voting on this matter. Resolution #GPA-108-11 Moved by Councillor Neal, seconded by Councillor Traill THAT staff be directed to request, from our Health Benefit Insurance Carrier, a report which details a breakdown of benefit types paid out to employees of the Municipality of Clarington for the years 2008, 2009 and 2010. CARRIED SOLICITOR’S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. - 12 - General Purpose and Administration Committee Minutes February 7, 2011 UNFINISHED BUSINESS PRESENTATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE Resolution #GPA-109-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT the presentation of Sheila Hall, Executive Director, Clarington Board of Trade, be received with thanks. CARRIED DELEGATION OF FRANK LOCKHART REGARDING VALLEYS 2000 Resolution #GPA-110-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT the delegation of Rev. Frank Lockhart regarding Valleys 2000, be received; and THAT Rev. Lockhart and his Committee be thanked for their hard work and efforts in this project. CARRIED Councillor Novak returned to the room. OTHER BUSINESS There were no items considered under this section of the Agenda. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. - 13 - General Purpose and Administration Committee Minutes February 7, 2011 ADJOURNMENT Resolution #GPA-111-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the meeting adjourn at 12:54 p.m. CARRIED M O ' j~ 1 ---- < ~" PUTh CLERK -14-