HomeMy WebLinkAbout02/07/2011
General Purpose and Administration Committee
Minutes
February 7, 2011
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, February 7, 2011 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Purchasing Manager, Jerry Barber
Deputy Fire Chief, Mark Berney, entering at 10:33 a.m.
Director of Community Services, J. Caruana
Director of Engineering Services, T. Cannella
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir until 10:33 a.m.
Municipal Solicitor, A. Allison
Deputy Clerk, A. Greentree
Clerk II, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Hooper indicated that he would be declaring an interest in Report
PSD-013–11, as he owns property in downtown Bowmanville, which is referenced in
Section 1.2 of the Report.
Councillor Novak advised, later in the meeting, that she had a pecuniary interest in the
matter of the request for a report regarding health benefits for employees because she
is a licensed insurance broker and the discussion surrounds health benefits.
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General Purpose and Administration Committee
Minutes
February 7, 2011
ANNOUNCEMENTS
Mayor Foster announced that several Members of Council were present at the flag
raising for the Heart & Stroke Foundation. This morning Mayor Foster also announced
that there will be a pancake breakfast on Sunday, February 13, 2011 hosted by the
Kendal Lions Club. He also noted that the “Annual Taste of Italy Dinner and Auction”
held on February 6, 2011, to benefit the Lakeridge Hospital Foundation, was a success.
Councillor Hooper reminded the Committee that there will be a Sweetheart Dance on
February 12, 2011 at 7:30 p.m. at the Garnet B. Rickard Recreation Complex in support
of the Lakeridge Health Bowmanville Emergency Room. Tickets are $60.00 per person
and are available from East Side Mario’s and the Emergency and Fire Services
Department.
Councillor Woo agreed that the 8th Annual “Taste of Italy Dinner and Auction” was a
success, well attended, and sold out. He noted that the Hospital Foundation has been
fundraising for the Hospital for 98 years.
MINUTES
Resolution #GPA-088-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on January 24, 2011, be approved.
CARRIED
PRESENTATIONS
Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present to
provide the Committee with an Economic Update. Ms. Hall acknowledged the following
members of the Board of Trade in the audience: Randy Henry (President), Martin
Voegh (Vice President), Ron Collis (Director at Large), and staff members, Laura Wood
and Lindsay Taylor. She made a verbal presentation to accompany her PowerPoint
presentation. Ms. Hall provided the Committee with a summary of the contacts,
meetings, leads, new businesses, expansions, new jobs that have been created since
the last update. She noted that there has been a small economic recovery, which
provides the CBOT with opportunities to assist businesses. Ms. Hall stated that there
have been approximately 305 new jobs created in the past year. She informed the
Committee that since April, 2010 when BizPal was launched, there have been 1062 hits
to the BizPal website. She explained that BizPal is a one-stop, online service which
helps local businesses start up or grow by providing access to information on business
permits and license requirements from all three levels of government. Ms. Hall
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reviewed the statistics derived from BizPal, showing where the interest has been
generated, which will assist in deciding where to spend marketing dollars. She noted
that they have recently placed ads in the Trade & Industry magazine and the Business
Guide of the Toronto Star. Ms. Hall informed the Committee that there has been a
decrease in inquiries of vacant lands. She provided the Committee with a list of the new
businesses showing the number of employees. Ms. Hall also provided a list of business
relocations (three) and closures (six). She noted that businesses tend to communicate
more with other businesses within their industry sectors. As a result, the CBOT, has
started to host round tables. Ms. Hall outlined the business growth activities which they
have hosted, including the AGM & Business Awards, the second Annual Energy
Summit, Simply Social Networking Events, Economic Breakfast with Dan Hoornweg,
educational seminars, GTMA, DSEA and UOIT/Durham College. She thanked Council
for supporting the CBOT’s attendance at last year’s Canadian Nuclear Association
Conference and to be able to attend this year’s conference, which will be held on
February 23-25, 2011. Ms. Hall noted that there has been some interest from
engineering firms, associated with the refurbishment of Darlington. She informed the
Committee of the following special projects planned for this year: the Federal Economic
Development Agency of Southern Ontario – 10 Year Economic Development Strategy;
Canadian Environmental Assessment Agency Funding for the Peer Review of the
Darlington Nuclear Project Environmental Impact Study, including a presentation at the
Joint Review Panel meetings; economic development website review through the
Economic Development Council of Ontario; and opportunity to speak to the Standing
Committee on Finance for the Federal Government Pre-Budget consultations. Ms. Hall
discussed a chart which depicted a mathematical model showing emerging sectors,
strong sectors, limited potential sectors and priority retention targets. She provided the
Committee with an update on the physician recruitment project. Ms. Hall noted that
there have been three physicians which have taken up practice within the Municipality
(two of which are not on the recruitment program). She summarized by noting that, as
of February 7, 2011, there are 51 doctors working in our community. Ms. Hall noted
that there are two other doctors which plan to open up a new office shortly.
Costas Catsaros, from Zas Architectural, was present regarding the Architectural
Design of Fire Station #2, which will be located to the north of the Newcastle Recreation
Complex on Rudell Road in Newcastle. He made a verbal presentation to accompany
an electronic presentation, copies of which were distributed to Members of the
Committee. He presented a proposed site plan of the new fire hall design. Mr.
Catsaros discussed some of the challenges, including the topography of the property.
He noted that there is visitor parking on the north side, with employee parking at the
back of the building. Mr. Catsaros reviewed the plans for the interior of the one storey
building, which includes a bunker room, apparatus bay, public entrance, patio entrance,
staff dining room, lounge, fitness area, dormitory, laundry room, equipment rooms,
locker rooms and washrooms. He provided the Committee with a preliminary rendering
of the building, which includes a colour palette to compliment the existing buildings. Mr.
Catsaros provided a breakdown of the 12,210 square foot building.
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DELEGATIONS
Reverend Frank Lockhart was present regarding Valleys 2000. Rev. Lockhart informed
the Committee of the history of the organization, which began in 1998. He noted that
the organization is incorporated and has charitable status. Rev. Lockhart stated that
some of the Directors are in the audience. He noted that the major work began in the
year 2000 and that they are in the second term of a Memorandum of Understanding
with the Municipality of Clarington. Rev. Lockhart informed the Committee that 2010
was a good summer for the trees and the sugar maples are doing especially well. He
noted that every year they plant at least 200 trees. Rev. Lockhart informed the
Committee that some of the “vagabond” trees have been removed to make room for the
introduction of specific species. They have created a pond, a butterfly garden and a
commemorative forest. Rev. Lockhart noted that Valleys 2000 performed an informal
count which showed that it is very popular (with approximately 1000 persons using it
every weekend), including the winter. Therefore he believes this area still needs
municipal services such as garbage pick up and some plowing during the winter. He
stated that the river is a challenge during the flood season in spring, but that the
Municipality assists with the issue. Rev. Lockhart informed the Committee that there is
currently a steel fish ladder (in the bypass channel), which is suitable for the smaller
fish, but not the larger fish. He noted that a project for an improved ladder has been
made a priority for this year. Rev. Lockhart noted that CLOCA has paid for a consultant
which developed a plan. He stated that further planning will cost $45,000 and
construction will be $200,000, which they have already begun fundraising. Rev.
Lockhart has noted that Valleys 2000 has approach banks and larger corporations for
donations to the project. He noted that this will be a great benefit for the Municipality
which will attract more fisherpersons and nature lovers.
Jim Richards advised staff prior to the meeting that he would not be in attendance at
today’s meeting. His written comments were forwarded to Members of Council.
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
Subject:
(a) Application to Amend the Zoning By-law 84-63
Applicant:
Halminen Homes
Report:
PSD-012-11
Mitch Morawetz, Junior Planner, made a verbal and PowerPoint presentation to the
Committee regarding the application.
No one spoke in opposition to or in support of the application.
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Hannu Halminen, the applicant, was present in support of the application and to answer
questions.
PLANNING SERVICES DEPARTMENT
PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT INCREASED GARAGE
WIDTHS; INCREASED GARAGE PROJECTIONS; AND, INCREASED LOT
COVERAGE ON LOTS WITH ONE STOREY DWELLINGS – COURTICE
APPLICANT: HALMINEN HOMES
Resolution #GPA-089-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-012-11 be received;
THAT the rezoning application submitted by Halminen Homes continue to be processed
including the preparation of a further recommendation report; and
THAT all interested parties listed in Report PSD-012-11 and any delegations be advised
of Council's decision.
CARRIED
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETING OF JANUARY 20, 2011
Councillor Hooper declared a pecuniary interest with respect o Report PSD-013-11 as
he owns property in downtown Bowmanville, which is referenced in Section 1.2 of the
Report. Councillor Hooper left the room and did not participate in discussions and
voting on this matter.
Resolution #GPA-090-11
Moved by Councillor Traill, seconded by Councillor Woo
THAT Report PSD-013-11 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
January 20, 2011 for applications A2010-0042 & A2011-0001, and that Staff be
authorized to appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
CARRIED
Councillor Hooper returned to the meeting.
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ANNUAL REPORT ON SITE PLAN ACTIVITY FOR 2010
Resolution #GPA-091-11
Moved by Councillor Partner, seconded by Councillor Neal
THAT Report PSD-014-11 be received for information.
CARRIED
APPLICATION FOR EXEMPTION OF PART LOT CONTROL
APPLICANT: 2231231 ONTARIO LIMITED
Resolution #GPA-092-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report PSD-015-11 be received;
THAT the request for Removal of Part Lot Control by 2231231 with respect to Block 19
on Plan 40M-2316 be approved, and that the Part Lot Control By-law attached to Report
PSD-015-11 be passed pursuant to Section 50 (7.1) of the Planning Act;
THAT a copy of Report PSD-015-11 and Council’s decision be forwarded to the Region
of Durham Planning Department and the Municipal Property Assessment Corporation
(MPAC); and
THAT all interested parties listed in Report PSD-015-11 and any delegations be advised
of Council's decision.
CARRIED
REQUEST FOR REPORT ON ROLE OF HOST COMMUNITY AGREEMENT IN
GRANTING OF ENVIRONMENTAL ASSESSMENT FOR ENERGY FROM WASTE
INCINERATOR
Resolution #GPA-093-11
Moved by Mayor Foster, seconded by Councillor Partner
THAT the Planning Services Department, in cooperation with appropriate staff, prepare
a report on the role that the Host Community Agreement plays in the granting of the
Environmental Assessment for the incinerator; and
THAT a $5000.00 limit on expenses for an independent expert advice be set.
CARRIED
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Councillor Traill chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
PROPOSAL TO CLOSE AND CONVEY A PORTION OF A ROAD ALLOWANCE
(LORD ELGIN STREET) SITUATED IN LOT 12, CONCESSION 2, FORMER
TOWNSHIP OF DARLINGTON
Resolution #GPA-094-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report EGD-006-11 be received;
THAT Council approve, in principle, the closure and conveyance of Lord Elgin Street
from Concession 3 to the north limit of that portion of Lord Elgin Street, which was
closed in 1988, situated in Lot 12, Concession 2, former Township of Darlington
(Attachment 1 to Report EGD-006-11);
THAT Council authorize the publication of a notice that Council intends to declare part
of the road allowance be surplus and to pass a by-law to close that part of the road
allowance;
THAT the applicant pay all legal, advertising, appraisal and land costs associated with
this transaction; and
THAT 1825284 Ontario Limited (City Homes) be advised of Council’s decision.
CARRIED
RECESS
Resolution #GPA-095-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT recess for 10 minutes.
CARRIED
The meeting reconvened at 11:29 a.m.
Councillor Woo chaired this portion of the meeting.
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OPERATIONS DEPARTMENT
PITCH IN WEEK
Resolution #GPA-096-11
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Report OPD-001-11 be received; and
THAT all interested parties listed in Report OPD-001-11 be advised of Council’s
decision.
CARRIED
Councillor Hooper chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
NEWCASTLE FIRE HALL #2 – RELOCATION AND CONSTRUCTION
Resolution #GPA-097-11
Moved by Councillor Partner, seconded by Councillor Neal
THAT Report ESD-003-11 be received for information.
CARRIED
Councillor Neal chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
CUSTOMER SERVICE WEEK
Resolution #GPA-098-11
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report CSD-002-11 be received for information.
CARRIED
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COMMUNITY SERVICES – 2010 YEAR END REVIEW
Resolution #GPA-099-11
Moved by Councillor Traill, seconded by Councillor Partner
THAT Report CSD-003-11 be received for information.
CARRIED
Councillor Partner chaired this portion of the meeting.
CLERK’S DEPARTMENT
4TH QUARTER PARKING REPORT
Resolution #GPA-100-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report CLD-006-11 be received; and
THAT a copy of Report CLD-006-11 be forwarded to the Bowmanville Business Centre
for their information.
CARRIED
PROCEDURAL BY-LAW
Resolution #GPA-101-11
Moved by Mayor Foster, seconded by Councillor Traill
THAT Report CLD-007-11 be received;
THAT the proposed Procedural By-law included as Attachment No. 1 to Report
CLD-007-11 be forwarded to Council for passage.
CARRIED AS AMENDED
(See following motions)
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Resolution #GPA-102-11
Moved by Councillor Novak, seconded by Mayor Foster
THAT the proposed Procedural By-law be amended to include wording, similar to the
City of Ottawa’s Procedural By-law, prohibiting Members of Council from using
communication devices during Council or General Purpose and Administration
meetings, exclusive of meeting recesses.
CARRIED
Resolution #GPA-103-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Sections 4.2.1, 4.2.2. and 4.2.3. of the proposed Procedural By-law be amended,
to add the following at the end of each of the three sections:
“and that said meeting shall only be held within the Municipality of Clarington.”
CARRIED
(See following motion)
Resolution #GPA-104-11
Moved by Councillor Hooper, seconded by Mayor Foster
THAT the foregoing resolution #GPA-103-11 be amended to add the following clause:
To delete “and that said meeting shall only be held” and replace with “and that
consideration be given to hold said meeting”.
MOTION WITHDRAWN
The foregoing amending resolution #GPA-103-11 was then put to a vote and carried.
Resolution #GPA-105-11
Moved by Councillor Novak, seconded by Mayor Foster
THAT Sections 10.13.12 and 10.13.13 of the proposed Procedural By-law be amended
to replace the word “Mayor” with “Chair” with regard to recorded vote.
CARRIED
The foregoing resolution #GPA-101-11 was then put to a vote and was carried as
amended.
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Mayor Foster chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
TENDER NO. CL2009-40 SNOW CLEARING & WINTER MAINTENANCE
PROPERTIES, SIDEWALKS & PARKING LOTS FOR NEWCASTLE &
SURROUNDING AREAS & CL2009-43 SENIORS & PHYSICALLY DISABLED
SIDEWALK & WINDROW SNOW CLEARING SERVICES
Resolution #GPA-106-11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report COD-007-11 be received;
THAT the actions taken by the Manager of Purchasing with respect to the termination of
the contracts CL2009-40 and CL2009-43 with Birds Property Management & Grounds
Control, Hampton and the award of the contracts as follows, be endorsed:
a. Contract CL2009-40 – Snow Clearing and Winter Maintenance of Municipal
Properties, Sidewalks & Parking Lots for Newcastle and Surrounding Areas
awarded to B. J. Flint & Sons, Bowmanville, effective January 28, 2011; and
b. Contract CL2009-43 – Seniors and Physically Disabled Sidewalk & Windrow
Snow Clearing Services awarded to B&D Tractor Services Limited,
Bowmanville, effective January 28, 2011;
THAT Bird’s Property Management be removed from the Municipality’s bidder’s list and
not be considered for future bid opportunities;
THAT pending satisfactory pricing and service the contracts be extended for the
reminder of the contract term (i.e., third year); and
THAT the required funds be drawn from the respective year's operating budget for snow
clearing and revenue generated from the seniors snow clearing program.
CARRIED
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CORPORATE ADVERTISING VERSUS CORPORATE NEWSLETTER
Resolution #GPA-107-11
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Report COD-008-11 be tabled to the Special General Purpose and Administration
Committee of February 25, 2011 to be considered during the Budget process.
CARRIED
FINANCE DEPARTMENT
HEALTH BENEFIT CATEGORY BREAKDOWN
Councillor Novak declared a pecuniary interest because she is a licensed insurance
broker and the discussion surrounds health benefits. Councillor Novak left the room
and did not participate in discussions and voting on this matter.
Resolution #GPA-108-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT staff be directed to request, from our Health Benefit Insurance Carrier, a report
which details a breakdown of benefit types paid out to employees of the Municipality of
Clarington for the years 2008, 2009 and 2010.
CARRIED
SOLICITOR’S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
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General Purpose and Administration Committee
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UNFINISHED BUSINESS
PRESENTATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON
BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE
Resolution #GPA-109-11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the presentation of Sheila Hall, Executive Director, Clarington Board of Trade, be
received with thanks.
CARRIED
DELEGATION OF FRANK LOCKHART REGARDING VALLEYS 2000
Resolution #GPA-110-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT the delegation of Rev. Frank Lockhart regarding Valleys 2000, be received; and
THAT Rev. Lockhart and his Committee be thanked for their hard work and efforts in
this project.
CARRIED
Councillor Novak returned to the room.
OTHER BUSINESS
There were no items considered under this section of the Agenda.
COMMUNICATIONS
There were no items considered under this section of the Agenda.
CONFIDENTIAL REPORTS
There were no items considered under this section of the Agenda.
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General Purpose and Administration Committee
Minutes
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ADJOURNMENT
Resolution #GPA-111-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the meeting adjourn at 12:54 p.m.
CARRIED
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