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Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF FEBRUARY 14, 2011
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, FEBRUARY 7, 2011
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-014-11 Annual Report on Site Plan Activity for 2010
(b) ESD-003-11 Newcastle Fire Hall #2 -Relocation and Construction
(c) CSD-002-11 Customer Service Week
{d) CSD-003-11 Community Services - 2010 Year End Review
2. PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT INCREASED
GARAGE WIDTHS; INCREASED GARAGE PROJECTIONS; AND, INCREASED
LOT COVERAGE ON LOTS WITH ONE STOREY DWELLINGS - COURTICE
APPLICANT: HALMINEN HOMES
THAT Report PSD-012-11 be received;
THAT the rezoning application submitted by Halminen Homes continue to be
processed including the preparation of a further recommendation report; and
THAT all interested parties listed in Report PSD-012-11 and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - February 14, 2011
3. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF JANUARY 20, 2011
THAT Report PSD-013-11 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
January 20, 2011 for applications A2010-0042 & A2011-0001, and that Staff be
authorized to appear before the Ontario Municipal Board to defend the decisions of
the Committee of Adjustment.
4. APPLICATION FOR EXEMPTION OF PART LOT CONTROL
APPLICANT: 2231231 ONTARIO LIMITED
THAT Report PSD-015-11 be received;
THAT the request for Removal of Part Lot Control by 2231231 with respect to
Block 19 on Plan 40M-2316 be approved, and that the Part Lot Control By-law
attached to Report PSD-015-11 be passed pursuant to Section 50 (7.1) of the
Planning Act;
THAT a copy of Report PSD-015-11 and Council's decision be forwarded to the
Region of Durham Planning Department and the Municipal Property Assessment
Corporation (MPAC); and
THAT all interested parties listed in Report PSD-015-11 and any delegations be
advised of Council's decision.
5. REQUEST FOR REPORT ON ROLE OF HOST COMMUNITY AGREEMENT IN
GRANTING OF ENVIRONMENTAL ASSESSMENT FOR ENERGY FROM
WASTE INCINERATOR
THAT the Planning Services Department, in cooperation with appropriate staff,
prepare a report on the role that the Host Community Agreement plays in the
granting of the Environmental Assessment for the incinerator; and
THAT a $5000.00 limit on expenses for an independent expert advice be set.
Report #1
- 3 - February 14, 2011
PROPOSAL TO CLOSE AND CONVEY A PORTION OF A ROAD ALLOWANCE
(LORD ELGIN STREET) SITUATED IN LOT 12, CONCESSION 2, FORMER
TOWNSHIP OF DARLINGTON
THAT Report EGD-006-11 be received;
THAT Council approve, in principle, the closure and conveyance of Lord Elgin
Street from Concession 3 to the north limit of that portion of Lord Elgin Street,
which was closed in 1988, situated in Lot 12, Concession 2, former Township of
Darlington (Attachment 1 to Report EGD-006-11);
THAT Council authorize the publication of a notice that Council intends to declare
part of the road allowance be surplus and to pass a by-law to close that part of the
road allowance;
THAT the applicant pay all legal, advertising, appraisal and land costs associated
with this transaction; and
THAT 1825284 Ontario Limited (City Homes) be advised of Council's decision.
7. PITCH IN WEEK
THAT Report OPD-001-11 be received; and
THAT all interested parties listed in Report OPD-001-11 be advised of Council's
decision.
8. 4TH QUARTER PARKING REPORT
THAT Report CLD-006-11 be received; and
THAT a copy of Report CLD-006-11 be forwarded to the Bowmanville Business
Centre for their information.
9. PROCEDURAL BY-LAW
THAT Report CLD-007-11 be received;
THAT the proposed Procedural By-law included as Attachment No. 1 to Report
CLD-007-11 be approved with the following amendments:
a) Include wording, similar to the City of Ottawa's Procedural By-law,
prohibiting Members of Council from using communication devices during
Council or General Purpose and Administration meetings, exclusive of
meeting recesses;
Report #1 - 4 - February 14, 2011
b) Sections 4.2.1, 4.2.2. and 4.2.3. of the proposed Procedural By-law be
amended, to add the following at the end of each of the three sections:
'and that said meeting shall only be held within the Municipality of
Clarington."; and
c) Sections 10.13.12 and 10.13.13 of the proposed Procedural By-law be
amended to replace the word "Mayor" with "Chair" with regard to recorded
vote.
10. TENDER NO. CL2009-40 SNOW CLEARING & WINTER MAINTENANCE
PROPERTIES, SIDEWALKS & PARKING LOTS FOR NEWCASTLE &
SURROUNDING AREAS & CL2009-43 SENIORS & PHYSICALLY DISABLED
SIDEWALK & WINDROW SNOW CLEARING SERVICES
THAT Report COD-007-11 be received;
THAT the actions taken by the Manager of Purchasing with respect to the
termination of the contracts CL2009-40 and CL2009-43 with Birds Property
Management & Grounds Control, Hampton and the award of the contracts as
follows, be endorsed:
a. Contract CL2009-40 -Snow Clearing and Winter Maintenance of
Municipal Properties, Sidewalks & Parking Lots for Newcastle and
Surrounding Areas awarded to B. J. Flint & Sons, Bowmanville, effective
January 28, 2011; and
b. Contract CL2009-43 -Seniors and Physically Disabled Sidewalk &
Windrow Snow Clearing Services awarded to B&D Tractor Services
Limited, Bowmanville, effective January 28, 2011;
THAT Bird's Property Management be removed from the Municipality's bidder's list
and not be considered for future bid opportunities;
THAT pending satisfactory pricing and service the contracts be extended for the
reminder of the contract term (i.e., third year); and
THAT the required funds be drawn from the respective year's operating budget for
snow clearing and revenue generated from the seniors snow clearing program.
11. HEALTH BENEFIT CATEGORY BREAKDOWN
THAT staff be directed to request, from our Health Benefit Insurance Carrier, a
report which details a breakdown of benefit types paid out to employees of the
Municipality of Clarington for the years 2008, 2009 and 2010.
Report #1 - 5 - February 14, 2011
12. PRESENTATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON
BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE
THAT the presentation of Sheila Hall, Executive Director, Clarington Board of
Trade, be received with thanks.
13. DELEGATION OF FRANK LOCKHART REGARDING VALLEYS 2000
THAT the delegation of Rev. Frank Lockhart regarding Valleys 2000, be received;
and
THAT Rev. Lockhart and his Committee be thanked for their hard work and efforts
in this project.