HomeMy WebLinkAbout03-02-20201
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
Council Minutes
Date:
Time:
Location:
March 2, 2020
7:00 PM
Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A.Allison, G. Acorn until 12:25 PM, R. Albright until 12:25 PM,
S.Brake until 12:25 PM, A. Greentree, F. Langmaid until 12:25
PM, R. Maciver, M. Marano until 12:25 PM, T. Pinn until
12:25 PM, G. Weir until 12:25 PM, M. Chambers
_____________________________________________________________________
1.Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2.Moment of Reflection
Councillor Traill led the meeting in a moment of reflection.
3.Land Acknowledgement Statement
Councillor Traill recited the Land Acknowledgment Statement.
4.Declaration of Interest
Later in the meeting Councillor Traill declared an indirect interest in the
delegation of Karen Willoughby. (Agenda Item 8.1).
5.Announcements
Members of Council announced upcoming community events and matters of
community interest.
Suspend the Rules
Resolution # C-051-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to allow the Members of Council to
ask questions of Staff after each delegation.
Carried
March 2, 2020
Council Minutes
2
6. Adoption of Minutes of Previous Meeting
6.1 Council Minutes - Minutes of a regular meeting of Council dated
February 10, 2020
Resolution # C-052-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the minutes of the regular meeting of the Council held on February 10,
2020, be approved, with the following amendments:
“On Page 1, that the word "direct" be replaced with the word "indirect" in
Councillor Jones' Declaration of Interest; and
On Page 5, that the word "direct" be replaced with the word "indirect" in
Councillor Jones' Declaration of Interest.”
Carried
7. Presentations
None
8. Delegations
8.1 Karen Willoughby regarding Response from the Minister of Municipal
Affairs and Housing (Item 1b of the Planning and Development Committee
Report)
Councillor Traill declared an indirect interest in the delegation of Karen
Willoughby as it relates to her law practice. Councillor Traill left the room and
refrained from discussion and voting on this matter.
Karen Willoughby was present regarding a response from the Minister of
Municipal Affairs and Housing (Item 1b of the Planning and Development
Committee Report). Ms. Willoughby noted that she is a local resident and
explained to the Members of Council why she moved to the Municipality of
Clarington. She expressed concerns regarding the letter as she believes the
Provincial Government is pushing the responsibility back to the Municipality. Ms.
Willoughby added that she is also concerned with the accuracy of the mapping
and that we will not meet the provincial deadlines to have our Zoning By-law in
conformity as per the Provincial Policy. She expressed concerns with the local
agricultural property owners losing revenue due to decreased property values
and she feels this will result in increased taxes for other property owners in the
Municipality. Ms. Willoughby does not feel the Members of Council are
representing the residents of Clarington by tabling the rural portion of the Zoning
By-law review indefinitely. She asked what will happen if the provincial deadlines
are not met and how any tax shortfalls will be recovered. Ms. Willoughby
concluded by stating she would like to ensure the mapping is done accurately.
She answered questions from the Members of Council.
March 2, 2020
Council Minutes
3
Councillor Traill returned to the meeting.
8.2 Steve Chandler regarding Response from the Minister of Municipal Affairs
and Housing (Item 1b of the Planning and Development Committee Report)
Steve Chandler was present regarding response from the Minister of Municipal
Affairs and Housing (Item 1b of the Planning and Development Committee
Report). Mr. Chandler noted his concerns with the February 24, 2020 Planning
and Development Committee meeting including Mayor Foster trying to lift the
rural portion of Zone Clarington from the table, and the Chair ruling the report out
of order, which resulted in the report not being considered at that meeting. He
added that the Report did not answer the questions with respect to the additional
lands included in the EP Zone that were above what is required by the Province.
Mr. Chandler stated that he does not understand why there is such a reluctance
to answer questions. He noted that Ms. Langmaid advised that Minister Clerk
may have been referring to the Environmental Review Areas with the first draft of
the EP Zoning. Mr. Chandler stated that he is tired of the politicking and lack of
communication and transparency. He reviewed the various EP options and feels
that Clarington has chosen the most robust approach by extending the EP land
coverage. He asked why there is such a reluctance to speak to the public and
the landowners. Mr. Chandler urged the Members of Council to note the
suggestions in Minister Clark's letter and to listen to the concerns of the local
land owners. He concluded by stating that he is looking for answers and expects
positive outcomes. Mr. Chandler answered questions from the Members of
Council.
8.3 Mike Zosik regarding Response from the Minister of Municipal Affairs and
Housing (Item 1b of the Planning and Development Committee Report)
Mike Zosik was present regarding response from the Minister of Municipal Affairs
and Housing (Item 1b of the Planning and Development Committee Report). He
stated that he was not happy to have to attend this meeting and stated that the
elected officials are here to represent the residents and not the Province. Mr.
Zosik recited the definitions of common sense, accountability and
transparency. He highlighted portions of the Mayor's letter which included going
above what is required for public consultation and that staff have been working
towards bringing the zoning by-law into conformity within the three year
deadline. Mr. Zosik referred to the response letter from Minister Clark noting the
Clarington has chosen to adopt a policy that goes beyond Provincial standards
despite local opposition and that they hope the they are able to manage local
interest while addressing the mapping. He concluded by stating the he feels that
now is the time to provide clarification on these matters. Mr. Zosik answered
questions from the Members of Council.
8.4 Larry Poirier regarding Response from the Minister of Municipal Affairs and
Housing (Item 1b of the Planning and Development Committee Report)
Larry Poirier was present regarding the response from the Minister of Municipal
Affairs and Housing (Item 1b of the Planning and Development Committee
March 2, 2020
Council Minutes
4
Report). He explained that he owns a woodlot and is part of a Managed Forest
Program. Mr. Poirier noted he is concerned with Clarington exceeding the
requirements to EP Zoning as this will effect some of the Managed Forest
Programs. He believes that rural land owners need to be encouraged to become
involved in stewardship programs. Mr. Poirier added that currently these
property owners are an older demographic and he feel the younger generation
needs to be convinced to purchase these types of properties. He feels that
adding these EP designations will discourage this from happening. Mr. Poirier
explained that the EP zoning will add restrictions such as not being permitted to
build any structures on the property. He feels there are issues with the mapping
as they are showing agricultural areas of less than five acres which is a violation
of the zoning policy. Mr. Poirier continued by noting there are incentives for
planting trees in rural areas and the EP zoning will discourage people from doing
this as he feels they will be punished for planting trees. He feels the EP zoning
will increase restrictions and lower property values Mr. Poirier highlighted some
of the Natural Heritage Policies and advised that they do not provide direction to
add EP zones.
Suspend the Rules
Resolution # C-053-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to extend the delegation of Larry
Poirier for an additional two minutes.
Carried
Mr. Poirier feels that Provincial Policy does not recommend going beyond the
requirement for EP designation but it should be balanced with the land use. He
does not feel adding additional EP designations will achieve this. Mr. Poirier
concluded by asking when the rural property owners can expect to see the
justification for adding these additional EP designations. He answered questions
from the Members of Council.
Recess
Resolution # C-054-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Council recess for 10 minutes.
Carried
The meeting reconvened at 8:48 PM with Mayor Foster in the Chair.
9. Communications – Receive for Information
There were no Communications to be received for information.
March 2, 2020
Council Minutes
5
10. Communications – Direction
10.1.1 Memo from Peter Windolf, Park Development Manager, regarding Winter
Trail Maintenance Pilot Project
10.2 Memo from Faye Langmaid, Acting Director of Planning Services,
regarding C-035-20 & C-036-20; Heritage Committee Recommendation for
879 Regional Road 17, Newcastle
10.3 Memo from Trevor Pinn, Director of Finance/Treasurer regarding 10 Year
Historic Property Assessment
10.4 Memo from Trevor Pinn, Director of Finance/Treasurer regarding 10 Year
Historic Net Growth in Assessment
10.5 Memo from Trevor Pinn, Director of Finance/Treasurer regarding Five Year
Historical Hydro Related Revenue
10.6 Memo from Trevor Pinn, Director of Finance / Treasurer regarding Five Year
Historical Hydro Line Right of Way Revenue
10.7 Confidential Memo from Trevor Pinn, Director of Finance / Treasurer,
regarding Estimated taxes from Toyota Development
10.8 Linda Kent, Library Director & CEO, Clarington Public Library, regarding
Museum Pay Equity Questions
10.9 Memo from Trevor Pinn, Director of Finance / Treasurer, regarding 2020
Budget – Change in Salary and Benefits Budget Year to Year
10.10 Memo from Anne Greentree, Municipal Clerk, regarding Delegation of Civil
Marriage Ceremonies
10.11 Confidential Memo from Anne Greentree, Municipal Clerk, regarding Legal
Opinion Concerning an HR Matter
Resolution # C-055-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That Correspondence Items 10.1 to 10.11, be approved on consent as follows:
That Correspondence Item 10.1 be referred to the consideration of the
December 5, 2019 Active
Transportation and Safe Roads (ATSR) Committee Minutes.
That Correspondence Item 10.2 be referred to the consideration of the
February 18, 2020 Heritage Committee Minutes;
That Correspondence Item 10.3 be referred to the Consideration of Item 3
of the Special General Government Committee Report;
That Correspondence Item 10.4 be referred to the Consideration of Item 3
of the Special General Government Committee Report;
March 2, 2020
Council Minutes
6
That Correspondence Item 10.5 be referred to the Consideration of Item 3
of the Special General Government Committee Report;
That Correspondence Item 10.6 be referred to the Consideration of Item 3
of the Special General Government Committee Report;
That Correspondence Item 10.7 be referred to the Consideration of Item 3
of the Special General Government Committee Report;
That Correspondence Item 10.8 be referred to the Consideration of Item 3
of the Special General Government Committee Report;
That Correspondence Item 10.9 be referred to the Consideration of Item 3
of the Special General Government Committee Report;
That Correspondence Item 10.10 be referred to the Consideration of Item
3 of the Special General Government Committee Report; and
That Correspondence Item 10.11 be referred to the Consideration of Item
3 of the Special General Government Committee Report.
Carried
10.12 Memo from Faye Langmaid, Acting Director of Planning Services,
regarding the March 16, 2020 Planning and Development Committee
Meeting
Resolution # C-056-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Correspondence Item 10.12 be received; and
That the Planning and Development Committee meeting of March 16, 2020, be
cancelled.
Carried
11. Committee Reports
11.1 Advisory Committee Reports
11.1.3 Minutes of the Affordable Housing Task Force dated December 17, 2019
11.1.4 Minutes of the Agricultural Advisory Committee of Clarington dated
January 9, 2020
11.1.5 Minutes of the Clarington Diversity Advisory Committee dated January 23,
2020
11.1.7 Minutes of the Newcastle Arena Board dated February 4, 2020
March 2, 2020
Council Minutes
7
Resolution # C-057-20
Moved by Councillor Jones
Seconded by Councillor Anderson
That Advisory Committee Report Items 11.1.1 to 11.1.7 be approved, with the
exception of Items 11.1.1, 11.1.2 and 11.1.6.
Carried
11.1.1 Minutes of the Accessibility Advisory Committee dated October 2, 2019,
November 6, 2019, January 8 and February 5, 2020
Resolution # C-058-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the minutes of the Accessibility Advisory Committee dated October 2, 2019,
November 6, 2019, January 8 and February 5, 2020, be approved.
Carried
11.1.2 Minutes of the Active Transportation and Safe Roads Committee dated
September 5, 2019 and December 5, 2019
Resolution # C-059-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the minutes of the Active Transportation and Safe Roads Committee dated
September 5, 2019 and December 5, 2019, be approved.
Carried as amended, see following motion
Resolution # C-060-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the foregoing Resolution #C-059-20 be amended by adding the following at
the end:
“That Staff report back on the current costing for the proposed pilot project
to plow snow on the Bowmanville Valley Trail from Roenigk Dr. to
Baseline Rd.”
Carried
The foregoing Resolution #C-059-20 was then put a vote and carried as
amended.
March 2, 2020
Council Minutes
8
11.1.6 Minutes of the Clarington Heritage Committee dated February 18, 2020
Resolution # C-061-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the minutes of the Clarington Heritage Committee dated February 18, 2020,
be approved.
Carried
11.2 General Government Committee Report of February 18, 2020
Resolution # C-062-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That the recommendations contained in the General Government Committee
Report of February 18, 2020 be approved on consent.
Carried
11.3 Special General Government Committee Report of February 24, 2020
Resolution # C-063-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That the recommendations contained in the Special General Government
Committee Report of February 24, 2020 be approved on consent, with the
exception of Items 3 and 2.
Carried
Item 3 - 2020 Operating and Capital Budgets
Resolution # C-064-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That Report FND-002-20 be received;
That Council approve the 2020 Operating and Capital budgets, including
“external agencies” as outlined in the 2020 Draft Budget Book, at an estimated
tax levy impact of 2.12%, exclusive of tax policy impacts, as directed in
FND-002-20;
That Reserve and Reserve Fund contributions and new Reserve/Reserve funds
be approved as shown in the 2020 Draft Budget Book;
That the financing of capital projects, as outlined in the attached documents, be
approved with the following amendments:
March 2, 2020
Council Minutes
9
a. That Capital Project 32-325-21100 Farewell Creek Trail - Phase 2 (Townline
Rd to Phase 1 Trail) in the amount of $196,000, be funded from the Tax Rate
Stabilization Reserve Fund.
b. That the proposed four new full-time firefighter positions, in the amount of
$318,400, be added to the 2020 Budget, with contributions to the Future
Staffing Reserve Fund in the amount of $250,000 be reallocated to fund
these positions, and the remaining $68,400 be funded through the tax levy;
c. The Newcastle Community Park Phase 1 (Skateboard Park) in the amount of
$300,000 be included in the 2020 Budget, to be funded through Development
Charges as possible; and
That the non-Development Charge portion, be funded through the Parkland
Dedication Reserve Fund;
d. That replacement of two tandem dump trucks (Capital Project 36-388-10110
- Fleet Replacement – Roads) in the amount of $500,000, be deleted;
e. That the Employee Engagement Survey in the amount of $7,600, be deleted;
f. That the Bond Head Parkette and bluffs shoreline erosion mitigation; long-
term strategies for beach nourishment and erosion prevention, in the amount
of $61,100 be added to the 2020 Budget, to be funded through the tax levy;
g. That the Cedarcrest Shoreline Study, in the amount of $30,000 be added to
the 2020 Budget, to be funded through the tax levy;
h. That Council Ward 1 – Conferences, be reduced by $1,500 to $0;
That Council Ward 2 – Conferences, be reduced by $1,500 to $0;
That Council Ward 3 – Conferences, be reduced by $1,500 to $0; and
That Reg. Councillor Ward 1 & 2 – Conferences, be reduced by $1,500 to $0.
i. That $100,000 be added to the 2020 Budget, funded through tax levy and
placed in a reserve, to fund the review of the content of staff positions across
departments, and KPI's, as was approved through consideration of staff
Report CAO-006-20;
j. That the Veterans Banners, in the amount of $6,500, be added to the 2020
Budget, to be funded through the tax levy;
k. That Internal Audit – Consulting, in the amount of $40,000.00, be reduced to
$0;
l. That the air quality peer review in the amount of $30,000 be added to the
2020 Budget, to be funded by the tax levy;
m. That the accessibility upgrades for the Orono Town Hall in the amount
$75,000 be added and funded through the tax levy; and
March 2, 2020
Council Minutes
10
That that a loan in the amount of $75,000 be extended to the Orono Town
Hall Board;
n. That the George Street reconstruction in the amount of $25,000 be added to
the 2020 Budget, to be funded by the tax levy;
o. That the unspent funds from 2019 Budget, in account 100-36-384-10335-
7540 – Railway Crossing Improvements (approximately $50,000), be carried
over to the 2020 Budget to be allocated to the Wilmot Creek Railway
Crossing improvements;
p. That Parkway Ave. Reconstruction in the amount of $385,000 be added to
the 2020 Budget with $360,000 to be financed though the Road Capital
Reserve Fund;
q. That Patterson Road bank stabilization remediation work to correct the
erosion of the bank on Patterson Road in the amount of $200,000, be added
to the 2020 Budget and funded through the Tax Rate Stabilization Reserve
Fund.
That any cash flow shortfall in the Development Charges Reserve Funds be
interim financed from the Municipal Capital Works Reserve Fund and
General Municipal Reserve Fund, to be repaid with interest, as cash flow
permits;
That Report FND-002-20 be adopted by resolution in accordance with provisions
of Ontario Regulation 284/09 of the Municipal Act, 2001;
That the appropriate by-laws to levy the 2020 tax requirement for Municipal,
Regional and Education purposes be forwarded to Council for approval, once
final tax policy information is available;
That marriage ceremony services be contracted out; and
That all interested parties listed in Report FND-002-20 and any delegations be
advised of Council’s decision.
Carried as Amended, Later in the Meeting, See Following Motions
Resolution # C-065-20
Moved by Councillor Zwart
That replacement of two tandem dump trucks (Capital Project 36-388-10110 -
Fleet Replacement – Roads) in the amount of $500,000, be deleted;
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Motion Lost (3 to 4)
Resolution # C-066-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
March 2, 2020
Council Minutes
11
That it be policy for all future car and SUV purchases be electric vehicles or
similar vehicles without tailpipe emissions.
Carried Later in the Meeting, see following motions
Resolution # C-067-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to allow Members of Council to speak
to the foregoing Resolution #C-066-20 for a second time.
Carried
Resolution # C-068-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #C-066-20 be referred to the March 9, 2020
General Government Committee meeting.
Motion Lost
Resolution # C-069-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the foregoing Resolution #C-066-20 be amended by adding the words
"where practicable" at the end.
Carried
The foregoing Resolution #C-066-20 was then put a vote and carried as
amended.
Resolution # C-070-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Staff be directed to include an Electric Vehicle Fleet for Building Inspectors
in the 2021 Budget.
Motion Lost
March 2, 2020
Council Minutes
12
Resolution # C-071-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That Staff be directed to consider further design and operation measures to
minimize greenhouse gas emissions for the new proposed South Bowmanville
Recreation Complex.
Carried
Resolution # C-072-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That additional funds for tree planting, in the amount of $25,000 be added to the
2020 Budget, to be funded through the tax levy.
Carried
Resolution # C-073-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the replacement of two tandem dump trucks (Capital Project 36-388-10110 -
Fleet Replacement – Roads) in the amount of $500,000, be deferred until a
decision is made with respect to contracting out of the two snow plow routes.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
Resolution # C-074-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the increase to Account 100-36-324-10406-7129 – St Lighting-Urban/Rural-
Hydro, in the amount of $50,000, be deleted.
Carried
Resolution # C-075-20
Moved by Councillor Neal
Seconded by Councillor Traill
That Account 100-36-324-10406-7163 St Lighting-Urban/Rural - Mntce be
reduced by $70,000 to $230,000; and
That the contribution of $70,000 be added to the Roads Capital Reserve Fund.
Carried
March 2, 2020
Council Minutes
13
Resolution # C-076-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the $50,000 increase to the Roads Equipment Reserve, be deleted.
Motion Withdrawn
Resolution # C-077-20
Moved by Councillor Neal
Seconded by Councillor Jones
That a reserve of $50,000 be established for Non-Development Charge
improvements to Prestonvale Road.
Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Carried on a recorded vote (4 to 3)
Resolution # C-078-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That $5000 be allocated for gardening for the Sarah Jane Williams and Waverly
House buildings, to be expended at the discretion of the Directors of Operations
and Community Services.
Carried
Resolution # C-079-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That $15,000 be added to the 2020 Budget to be allocated for gardening; and
That the Director of Operations report back on the gardening requirements at
Municipal Buildings prior to expending the funds.
Carried
Recess
Resolution # C-080-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the Council recess for 10 minutes.
Carried
The meeting reconvened 10:36 PM with Mayor Foster in the Chair.
March 2, 2020
Council Minutes
14
Suspend the Rules
Resolution # C-081-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to extend the meeting until 12:00 AM.
Carried
Resolution # C-082-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Active Transportation Master Plan be reduced by $50,000 to $70,000.
Carried
Resolution # C-083-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the requested new Municipal Law Enforcement Coordinator position, be
deleted.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Motion Lost on a recorded vote (3 to 4), later in the meeting, see following
motions
Closed Session
Resolution # C-084-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with the following:
a matter that deals with labour relations or employee negotiations; and
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
Carried
Rise and Report
The meeting resumed in open session at 11:24 PM.
Mayor Foster advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolutions
was passed on a procedural matter.
March 2, 2020
Council Minutes
15
Resolution # C-085-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Council to speak
to the foregoing Resolution #C-083-20 for a second time.
Carried
The foregoing Resolution #C-083-20 then lost on at recorded vote.
Resolution # C-086-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the hours of work for the Municipal Law Coordinator position include
working evening and weekends.
Carried
The foregoing Resolution #C-064-20 was then put to a vote and carried as
amended thus resulting in an estimated tax levy impact of 2.2%
Item 2 - Organizational Structure Review - Implementation Plan
Resolution # C-087-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report CAO-006-20 be received;
That Council endorse the organizational structure changes generally as set out in
this Report;
That Grant Thornton Recommendation #8: Outsource Animal Services, be
received for information;
That Animal Services remain status quo, thus Animal Services will not be
outsourced;
That the Correspondence Items 7.1 regarding Recommendation #3 in Report
CAO-006-20, Organizational Structure Review - Implementation Plan (Grant
Thornton Recommendation #8: Outsource Animal Services), be received;
That staff be directed to apply for funding under the next intake of the Audit and
Accountability Fund in order to assist with the implementation of
Recommendation #26 (Key Performance Indicators);
That non-statutory Deputy Director positions (not including Fire & Emergency
Services) be eliminated;
That Staff be directed to review the content of staff positions across departments,
and KPI's, with the funding to be considered as part of the 2020 Budget; and
March 2, 2020
Council Minutes
16
That all interested parties listed in Report CAO-006-20 and any delegations be
advised of Council’s decision.
Carried
11.4 Planning & Development Committee Report of February 24, 2020
Resolution # C-088-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the recommendations contained in the Planning and Development
Committee Report of February 24, 2020, be approved on consent, with the
exception of Item 7.
Carried
Item 7 -Applications by Delpark Homes Inc. for a Clarington OPA, Draft Plan
of Subdivision and Zoning By-law Amendment to Permit a 78 Residential
Unit Subdivision on the West Side of Prestonvale Rd and South of
Southfield Ave
Resolution # C-089-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report PSD-006-20 be received;
That Amendment No. 122 to the Clarington Official Plan as contained in
Attachment 1 of Report PSD-006-20 be adopted;
That the revised application for Draft Plan of Subdivision S-C-2018-0005
submitted by Delpark Homes (Prestonvale) Inc., to permit the development of 78
residential units, be supported subject to the conditions generally as contained in
Attachment 2 to Report PSD-006-20;
That the application to amend the Zoning By-law by Delpark Homes
(Prestonvale) Inc. be approved and the By-law in Attachment 3 to Report PSD-
006-20 be passed;
That once all requirements of draft subdivision approval are satisfied, the By-law
authorizing the Removal of the (H) Holding Symbol be approved;
That the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of report PSD-006-20 and
Council's decision; and
That all interested parties listed in Report PSD-006-20 and any delegations be
advised of Council’s decision.
Carried
March 2, 2020
Council Minutes
17
Resolution # C-090-20
Moved by Councillor Hooper
Seconded by Councillor Traill
That the foregoing Resolution #C-089-20 be amended by adding the following
after paragraph three:
"That the architectural styles and finishes of the town house block take
into consideration and respect the designated heritage home directly
across at 1467 Prestonvale Road."
Carried
The foregoing Resolution #C-089-20 was then put a vote and carried as
amended.
12. Staff Reports
None
13. Business Arising from Procedural Notice of Motion
None
14. Unfinished Business
14.1 Report FND-027-19 Audit Committee and Value for Taxpayer Committee
Lifted from the Table
Resolution # C-091-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report FND-027-19, regarding Audit Committee and Value for Taxpayer
Committee, be lifted from the table.
Carried
Resolution # C-092-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report FND-027-19 be received; and
That a Committee composed of two Councillors, the Mayor, the CAO and other
staff support, be struck as the Accountability and Audit Committee, with the
meetings to be 4 times per year, and to report to the General Government
Committee.
Carried
March 2, 2020
Council Minutes
18
14.2 Confidential Report CAO-007-20 - Organizational Structure Review - Human
Resource Issues
Lifted from the Table
Resolution # C-093-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Confidential Report CAO-007-20, regarding Organizational Structural
Review - Human Resource Issues, be lifted from the table.
Carried
Resolution # C-094-20
Moved by Councillor Traill
Seconded by Councillor Neal
That Report CAO-007-20 be referred to the March 9, 2020 General Government
Committee Meeting; and
That a Special Council Meeting be called immediately following the General
Government Committee meeting to consider the Committee’s recommendation
regarding Report CAO-007-20.
Carried
Suspend the Rules
Resolution # C-095-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to extend the meeting 12:15 AM.
Carried
14.3 Confidential Report CAO-008-20 - Director Contracts
Resolution #C-096-20
Moved by Councillor Neal
Seconded by Councillor Traill
That Confidential Report CAO-008-20 regarding Director Contracts, be lifted from
the table.
Carried
March 2, 2020
Council Minutes
19
Closed Session
Resolution # C-097-20
Moved by Councillor Neal
Seconded by Councillor Traill
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing the following:
a matter that deals with labour relations or employee negotiations; and
a matter that deals with personal matters about and identifiable individual,
including municipal or local board employees.
Carried
Rise and Report
The meeting resumed in open session at 12:15 AM.
Mayor Foster advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution as
amended to provide direction to staff and one resolution on a procedural matter
was passed.
Procedural Notices of Motion
Resolution # C-098-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the following recommendation regarding the contracting out of marriage
ceremonies, approved at the March 2, 2020 Council meeting, be reconsidered:
“That marriage ceremony services be contracted out.”
Carried
Suspend the Rules
Resolution # C-099-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to extend the meeting for an
additional 5 minutes.
Carried
March 2, 2020
Council Minutes
20
Suspend the Rules
Resolution # C-100-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting until 1:00 AM.
Carried
14.4 Confidential Verbal Update from the CAO regarding a Property Matter
Closed Session
Resolution # C-101-20
Moved by Councillor Neal
Seconded by Councillor Jones
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with advice a proposed or pending acquisition or disposition of land by the
municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 12:50 AM.
Mayor Foster advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed to provide direction to staff.
15. By-laws
Resolution # C-102-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That leave be granted to introduce By-laws 2020-009 to 2020-012:
15.1 2020-009 - Being a By-law to assume certain streets and lanes within the
Municipality of Clarington as public highways in the Municipality of
Clarington.
15.2 2020-010 - Being a by-law to amend Schedule B of the Fee By-law
2010-142, Clarington’s Fee By-law
15.3 2020-011 - Being a By-law to amend By-law 97-77, Being a by-law to
provide for the registration of a primary dwelling unit having an
Apartment-in-House for the Corporation of the Municipality of Clarington
15.4 2020-012 - Being a By-law to Amend By-law 84-63 the Comprehensive
Zoning By-law for the Corporation oft he Municipality of Clarington
Clarington
March 2, 2020
Council Minutes
That the said by-laws be approved.
Carried
16. Procedural Notices of Motion
16.1 Procedural Notice of Motion to Rescind Resolution #C-204-19 pertaining to
the Farewell Creek Trail Realignment
Councillor Zwart advised that she was withdrawing the Procedural Notice of
Motion regarding the Farewell Creek Trail Realignment.
17. Other Business
Councillor Neal enquired about the numbers for the agenda items changing when
the revised agenda is published.
18. Confirming By-Law
Resolution # C-103-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That leave be granted to introduce By-law 2020-013, being a by-law to confirm
the proceedings of the Council of the Municipality of Clarington at a regular
meeting held on March 2nd to 3rd, 2020; and
That the said by-law be approved.
Carried
19. Adjournment
Resolution # C-104-20
Moved by Councillor Neal
Seconded by Councillor Trail[
That the meeting adjourn at 12:53 AM
Carried
Mayor
21