HomeMy WebLinkAboutESD-003-11~lar~n REPORT
EMERGENCY AND FIRE SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: February 7, 2011 Resolution#: C' Dqa -// By-law#: N/~"
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Report: ESD-003-11 File:
Subject: NEWCASTLE FIRE HALL #2 -RELOCATION AND CONSTRUCTION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report ESD-003-11 be received for information.
Submitted by: ~ ~
Gordon Weir, AMCT, CMM111
Director Emergency & Fire Services
Reviewed by:~--~ ~ ~ "`~ ~ ~~~ -~
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
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REPORT
EMERGENCY AND FIRE SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: February 7, 2011
Report: ESD-003-11
Resolution#: C' rJ Qa -//
File#:
By-law#: ~j~"
Subject: NEWCASTLE FIRE HALL #2 -RELOCATION AND CONSTRUCTION
DATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ESD-003-11 be received for information.
/ e
Submitted by: ~I` r
Gordon Weir, AMCT, CMM111
Director Emergency & Fire Services
1
Reviewed by: ' --~~ ~
l -( ~ (.
Franklin Wu,
Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: ESD-003 -11 PAGE 2
1.0 BACKGROUND AND COMMENT
1.1 At their meeting of June 1, 2010 Council passed a resolution to approve the
Rudell Road site for the Newcastle Fire Station and also authorized staff to
proceed with the Request for Proposal for an architect/design consultant to
move ahead with the detailed design.
1.2 In October 2010, a contract was awarded to ZAS Architects Inc., Toronto for
the design of the fire hall based on the terms and conditions of an RFP issued
in August 2010..
1.3 Meetings with the Municipal Project Team and the Architect's team have been
on-going since November in order to complete the first phase of the project;
the design of the Newcastle Fire Hall #2.
2.0 ANALYSIS
2.1 The process for the design phase of this project has included numerous
meetings with the architectural team, the Planning Department for site plan
approval and the Municipality's IT Division and data/communication systems
consultant. Soil testing has also been completed and the report is pending.
2.2 Included in the process have been a number of visits by the Architects and
Emergency Services staff to recently constructed fire halls in Oshawa, Pickering
and Markham for the. purpose of determining trends, design features and
innovations in design and operating components.
2.3 At the outset of this project it was proposed that this facility include energy and
conservation features required to satisfy the Leadership in Energy and
Environmental Design (LEED) Silver program. Moving forward, the introduction
of the LEED features will be governed by the cost estimates and should we
REPORT NO.: ESD-003 -11
2.4
3.0
3.1
PAGE 3
include such features, the decision to seek LEED certification will be determined
by the cost and the available funds. It has been noted that the 2009 LEED
program has changed and the rating will be affected by the site location whereby
points will not be available because of the low density suburban location.
ZAS Architects Inc. has finalized the design of the facility and the project team
has selected and approved the design. Representatives of ZAS Achitects Inc.
will be on site for the General Purpose and Administration Committee Meeting
on February 7 to make a short presentation on the design of the new fire hall.
FINANCIAL
Funding for this project is provided in the following accounts:
Development Charges $1,044,977.00
Ontario Power Generation $ 750,000.00
Federal Grant $ 21,000.00
Reserve Funds $2,684,023.00
Total $4,500,000.00
3.2
3.3
Additional funding assistance has been submitted in the form of JEPP Grants.
Applications for assistance with the Emergency Generator, Communication
Tower and Emergency Operations Centre have been submitted and at the
time of this report, no response has been received regarding approvals.
To date, funds committed are for the architectural services and the soil
testing representing approximately 6 to 8% of available funds. Based on
information and estimates received to date, the project is within budget.
3.4 Queries with respect to Department needs, specifications, etc., should be
referred to the Director of Emergency and Fire Services.
REPORT NO.: ESD-003 -11
PAGE 4
4.0 CONCLUSION
4.1 With the completion of the design phase, staff will now move on to complete
the pre-tender contractor prequalification phase during the month of February.
Once the pre-qualification process is complete and the contractors selected,
the tender is expected to be to be issued during the month of March.
4.2 Upon receipt and evaluation of tenders, a report with recommendations for
award will be provided for Council approval in April.
4.3 Based on the current schedule, construction of the new hall is expected to start
in late April or early May, 2011. Completion and building occupancy is expected
to be May 2012.
5.0 INPUT FROM OTHER SOURCES
5.1 Report ESD-003-11 has been reviewed by the appropriate Municipal Staff.