Loading...
HomeMy WebLinkAboutCLD-005-20Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: March 9, 2020 Report Number: CLD-005-20 Submitted By: Anne Greentree, Municipal Clerk Reviewed By: Andrew C. Allison, CAO Resolution#: GG-167-20 File Number: By-law Number: Report Subject: Appointments to Various Boards and Committees Recommendations: 1. That Report CLD-005-20 be received; 2. That the Committee consider the applications for two appointments to the Samuel Wilmot Nature Area Management Advisory Committee, and that the vote be conducted to make the appointments, in accordance with the Appointment to Boards and Committees Policy; 3. That the Committee consider the applications for one appointment to the Property Standards Committee, and that the vote be conducted to make the appointments, in accordance with the Appointment to Boards and Committees Policy; 4. That Shane Armstrong be considered for appointment to the Newcastle Arena Board for a term ending December 31, 2022 or until a successor is appointed; 5. That the Municipal Clerk's Department be authorized to continue to advertise for the remaining vacancy on the Newcastle Arena Board; 6. That Evan King be considered for appointment as a Livestock Valuer for a term ending December 31, 2022 or until a successor is appointed; 7. That Laura Holmes be considered for appointment to the Clarington Tourism Advisory Committee for a term ending December 31, 2022 or until a successor is appointed; 8. That the resignations of Evan King from the Samuel Wilmot Nature Area Management Advisory Committee, and Erin Senior from the Clarington Tourism Advisory Committee, and Glynn Green from the Property Standards Committee, be received; and Municipality of Clarington Page 2 Report CLD-005-20 9. That all interested parties listed in Report CLD-005-20 and any delegations be advised of Council's decision. Municipality of Clarington Report CLD-005-20 Report Overview Page 3 This report is intended to provide background information regarding vacancies on various boards and committees to assist in the appointment process. 1. Background 1.1. Vacancies to several committees and boards were considered at the General Government Committee of January 27, 2020 arising out of Report CLD-002-20, where direction was given to advertise for the outstanding vacancies. 1.2. Accordingly, the Municipal Clerk's Department placed an advertisement in the local papers to fill the vacancies to various Committees and Boards. 1.3. Vacancies were also advertised on the Municipality's Website, www.clarington.net/committees. 1.4. In an effort to extend the reach of our advertisements for vacancies, the Clerk's Department has recently created a profile on the www.claringtonvolunteers.ca website. Vacancies on the various boards and committees mentioned in this report were listed as separate opportunities on the Clarington Volunteers website. For the period between January 31, 2020 and March 2, 2020, the page received 66 views and generated interest from three possible applicants. 2. Newcastle Arena Board Background 2.1. The Newcastle Arena Board is a volunteer Municipal Service Board established by the Municipality of Clarington Council in accordance with the provisions of the Municipal Act, 2001, as amended. 2.2. The goal of the Newcastle Arena Board is to operate the Newcastle Memorial Arena. Committee members are ultimately responsible to the Municipality of Clarington Council and are bound by By-law 2008-037, establishing the Newcastle Arena Board. 2.3. The Terms of Reference states that the composition of the Board shall be comprised of nine persons, two of whom shall be members of Council. Municipality of Clarington Report CLD-005-20 Current Situation Page 4 2.4. Currently, the Board has five members appointed. Therefore, Council may appoint two members to the Newcastle Arena Board. 2.5. The following individual has put forward an application for consideration: • Shane Armstrong 3. Livestock Valuers Background 3.1. The Municipality is responsible for claims where wildlife have killed or injured livestock or poultry. The Valuer is responsible for investigating claims and determine the type of predator that is responsible. 3.2. Council appoints two Livestock Valuers to investigate livestock claims. Current Situation 3.3. The Municipality strives to have two Livestock Valuers, but at the current time there is only one. Council may appoint one Livestock Valuer. 3.4. The following individual has put forward an application for consideration: • Evan King 4. Samuel Wilmot Nature Area Management Advisory Committee Background 4.1. The Samuel Wilmot Nature Area Management Advisory Committee (SWNAMAC) is a group of volunteers appointed by the Municipality of Clarington to assist the Municipality and the Ministry of Natural Resources in managing the Samuel Wilmot Nature Area. The Committee is also dedicated to preserving and improving the condition of the Nature Area for the benefit of the wildlife that resides there and the enjoyment of the residents of Clarington. 4.2. The Committee consists of a minimum of eight citizens, three staff and one Council representative. Municipality of Clarington Report CLD-005-20 Current Situation Page 5 4.3. Evan King was appointed to the SWNAMAC for a term ending in in December 31, 2022 or until a successor is appointed. On January 23, 2020, the Municipal Clerk's Department received notification of his resignation. 4.4. Currently, the Board has nine members appointed. However, the SWNAMAC has indicated that they would be interested in appointing two additional members. 4.5. The following individuals have put forward an application for consideration: • Corey Everett • Maggie Luczak • Kayla Stephens • Jocelyn Whalen 5. Tourism Advisory Committee Background 5.1. The role of the Tourism Advisory Committee is to provide advice, comments and recommendations to Council on tourism services, activities and initiatives to promote the Municipality. The committee will represent a variety of Tourism stakeholders and will work with staff to further tourism -focused strategic goals and initiatives as set out by Council. 5.2. The committee is comprised of a total of nine voting members, one of whom will be a member of Council, a representative from Clarington Board of Trade (non -voting) and a staff liaison (non -voting). Current Situation 5.3. Erin Senior was appointed to the Tourism Advisory Committee in February, 2019 for a term ending in in December 31, 2022 or until a successor is appointed. In February, 2020, the Municipal Clerk's Department received notification of her resignation. 5.4. The Committee may appoint one member to the Tourism Advisory Committee. 5.5. The following individual has put forward an application for consideration: • Laura Holmes Municipality of Clarington Page 6 Report CLD-005-20 6. Property Standards Committee Background 6.1. The Property Standards Committee is a quasi-judicial body appointed by Council to consider appeals to orders issued by Property Standard Officers. It is the Committee's role to make an informal, impartial decision. The Property Standards Committee has the following powers under the Ontario Building Code Act: • Confirm the Order or Orders served by the Municipality; or • Quash the Order; or • Amend the Order or extend the deadline for compliance. 6.2. A Property Standards Committee member shall be familiar with general rules of the procedure before the administrative tribunals, admissibility of evidence, and the relevant provisions under the Ontario Building Code Act. Current Situation 6.3. Glynn Green was appointed to the Property Standards Committee in February, 2019. for a term ending in December 31, 2022 or until a successor is appointed. In February, 2020, the Municipal Clerk's Department received notification of his resignation. 6.4. The Committee may appoint one member to the Property Standards Committee. 6.5. Following Council's appointments in February, 2019, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur. In accordance with the policy for appointments, the Municipal Clerk's Department contacted previous applicants (and any additional applications received since the appointments were made) to determine whether they wish to put forward their name for consideration. 6.6. At the time of writing of this Report, the following applicants wish to be considered for appointment to the Property Standards Committee: • John Bate • Jim Vinson 7. Concurrence Not Applicable. Municipality of Clarington Report CLD-005-20 8. Conclusion Page 7 It is respectfully recommended that the Municipal Clerk's Department be authorized to continue to advertise for the remaining vacancy on the Newcastle Arena Board. Staff Contact: Michelle Chambers, Administrative Assistant to the Municipal Clerk, 905-623- 3379 ext. 2101 or mchambers@clarington.net. Attachment: Attachment 1 - Confidential Applications (Distributed Separately) Interested Parties: The following interested parties will be notified of Council's decision: All Applicants All Board/Committee Appointment Contacts