HomeMy WebLinkAbout01/24/2011
General Purpose and Administration Committee
Minutes
January 24, 2011
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, January 24, 2011 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Manager of Transportation and Design, Leslie Benson
Director of Community Services, J. Caruana until 2:14 p.m.
Director of Planning Services, D. Crome
Director of Operations, F. Horvath until 3:35 p.m.
Director of Corporate Services & Human Resources, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir until 2:14 p.m.
Municipal Solicitor, A. Allison
Deputy Clerk, A. Greentree
Clerk II, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Mayor Foster indicated that he would be declaring an interested in Report CAO-002-11,
regarding the Municipality of Clarington strategic plan.
ANNOUNCEMENTS
Councillor Hooper announced that there will be a Sweetheart Dance on February 12,
2011 at 7:30 p.m. at the Garnet B. Rickard Recreation Complex in support of the
Lakeridge Health Bowmanville Emergency Room. Tickets are $60.00 per person and
are available from East Side Mario’s and the Emergency Services Department.
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Councillor Hooper also announced that the Clarington Older Adults Association will be
holding a concert called “Rhinestone Cowgirl – A Tribute to Dolly Parton” on February 2,
2011 at 7:00 p.m. at the Beech Centre.
Councillor Woo announced that the local artist, Jane Eccles, was featured in a Toronto
Star article regarding her art show which also displays celebrity dresses at the Station
Gallery in Whitby from February 26, 2011 until April 10, 2011. He noted that Ms. Eccles
is the former head of the Art Department at the Bowmanville High School.
Councillor Woo announced that, along with Councillor Hooper and Councillor Partner,
and he recently attended a meeting held by MetroLinks which explained “The Big
Move”, the coordination of transit across the GTA including the Go Train extension from
Oshawa to Bowmanville.
MINUTES
Resolution #GPA-028-11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on January 10, 2011, be approved.
CARRIED
PRESENTATIONS
Paul Halliday presented the final report of the Higher Education Task Force. Mr.
Halliday noted that this was an encore presentation of the final report presented in order
to review the findings of the report with the new Council. He stated that he was present
to provide information on the process; summarize the conclusions; and answer
questions. He informed the Committee that the Task Force was approved by Council in
June, 2009. Mr. Halliday noted that the members of the Committee consisted of three
members from higher level education industry; four of Clarington’s largest employers;
one community member (who is also on the Lakeridge Health Board of Directors);
(former) Mayor Jim Abernethy; and staff. He stated that the Task Force began work in
September, 2009 and met monthly. Mr. Halliday noted that some of the work focussed
on reviewing internal reports as well as meetings with officials from Durham College,
UOIT, and a meeting with Dr. Brian Desbiens, former President of Fleming College.
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He summarized the findings as follows:
?
Clarington is a fast growing community which will be larger than Oakville in 25
years;
?
there will be a need for greater education in the future;
?
employers and future employers will require more training opportunities; and
?
a higher education facility would result in economic, social and cultural
enrichments.
Mr. Halliday noted that there will be a need to implement a comprehensive strategy. He
informed the Committee of the Task Force’s following recommendations:
?
Clarington should actively pursue the development of a higher education campus
within the Municipality;
?
that this pursuit be a medium-term goal of 5-10 years;
?
an appropriate arms length agency be constituted to implement the strategy; and
?
a foundation be established to raise funds and develop capital to achieve the
higher education goals.
DELEGATIONS
Mr. Jim Richards advised staff prior to the meeting that he would not be in attendance at
today’s meeting.
RULES OF PROCEDURE
Resolution #GPA-029-11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the rules of procedure be suspended to discuss the possibility of extending the
delegation speaking time.
CARRIED
Resolution #GPA-030-11
Moved by Councillor Traill, seconded by Councillor Woo
THAT the delegations be permitted to speak for a maximum of 10 minutes.
CARRIED
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DELEGATIONS (Continued)
Linda Gasser was present to address the Committee regarding the Ministry of
Environment mandated Energy From Waste Advisory Committee (Condition 8 of EA
Project Approval). She informed the Committee of an example of another municipality
where construction had begun when the Municipality asked the Ministry of Environment
to revoke the approval; which effectively stopped the construction. Ms. Gasser
questioned the timing of the Certificate of Approval process. She urged every
rd
Councillor to attend the February 3 meeting of the Joint Committee, even as guests, in
order to ensure Clarington remains involved. She noted that, while they may not have
voting rights, they can certainly provide input and comments. Ms. Gasser noted that
she is concerned that the letter from the Region of Durham is evidence that the Region
of Durham is ‘loading’ the Energy from Waste Advisory Committee with bureaucrats
instead of political representation. She referenced Condition 8.6 and noted that it does
not specify that the representative needs to be administrative. Based on this, Ms.
Gasser urged the Committee to place a Clarington Council representative instead of/or
in addition to a staff member. She stated that she is concerned that the Joint
Committee has no intention to review the Certificate of Approval, but rather that they will
be reviewing other documents. Ms. Gasser noted that it was the public who brought
forth the concerns to the Ministry of Environment instead of coming from the
Municipality of Clarington. She urged the Committee to press for a Peer Review of the
Certificate of Approval for the Energy from Waste project, which would put forth the
position of this new Council, who campaigned on a different position on the EFW project
than the previous Council. Ms. Gasser concluded by asking that a Council
representative be placed on the EFW Advisory Committee.
Wendy Bracken was present to address the Committee regarding the ongoing
incinerator environmental assessment process and advisory committee. Ms. Bracken
informed the Committee that she is a resident of Newcastle and has been involved in
the incinerator issue, including providing submissions to the Ministry of Environment
twice. She stated that she has not received any response from the Ministry of
Environment, other than a copy of a letter from the Minister to the Region, which stated
that the Minister is satisfied that the concerns have been met. Ms. Bracken noted that
she is not sure which of her detailed concerns have been addressed, as a result of this
lack of response. She stated that her main concerns surround the monitoring and the
complaint process. Ms. Bracken informed the Committee that she is appalled that the
public was not allowed into the meeting of the Region of Durham’s Joint Committee on
Thursday. She noted that the Minister stated that this was a “public advisory
committee” and yet the doors were closed to the public. Ms. Bracken informed the
Committee of the mandate of the Energy from Waste Advisory Committee is to take into
account the concerns of the public and determine the mitigation measures. She
questions how this can be done. Ms. Bracken asked that the Municipality of Clarington
review the draft terms of reference for the Energy from Waste Advisory Committee and
express concerns to the Ministry of Environment about not involving the public. She
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stated that the Municipality of Clarington must place a Council representative on the
Energy from Waste Advisory Committee. Ms. Bracken informed the Committee that the
Municipality of Clarington has: an over burdened airshed; particulate matter statistics at
the brink of acceptable; high dioxin levels; and high levels of ozone currently. She
noted that Health Canada has expressed their concerns about the air quality, air
monitoring, and the assessment process. Ms. Bracken informed the Committee that St.
Mary’s Cement is the fourth highest emitter of NOCs. She stated that she is concerned
that the Municipality of Clarington has not put forward their concerns to the Province
about Clarington’s poor air quality. Ms. Bracken informed the Committee that the
Ontario Medical Association had performed an “Illness Study” which indicated that
Durham Region mortality rates were higher than the Halton-Oakville area. She believes
that there needs to be a medical perspective on this matter.
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
There were no Public Meetings.
PLANNING SERVICES DEPARTMENT
AMENDMENTS TO SIGN BY-LAW 2009-123
Resolution #GPA-031-11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report PSD-008-11 be received;
THAT the Municipality of Clarington Sign By-law 2009-123 be amended by By-law as
included in Attachment 1 to Report PSD-008-11; and
THAT all interested parties listed in Report PSD-008-11 and any delegations be advised
of Council’s decision.
CARRIED
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BY-LAW TO GOVERN THE SALE AND OTHER DISPOSITION OF SURPLUS
MUNICIPAL LAND
Resolution #GPA-032-11
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report PSD-009-11 be received;
THAT the By-law to govern the sale and other disposition of surplus municipal land
Attachment 3 to Report PSD-009-11 be adopted; and
THAT the Mayor and Clerk be authorized to sign the By-law in Attachment 3 of Report
PSD-009-11.
CARRIED
DARLINGTON NEW NUCLEAR DEVELOPMENT PROJECT DIRECTIVE FROM THE
JOINT REVIEW PANEL TO PARTICIPATE IN PUBLIC HEARINGS
Resolution #GPA-033-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report PSD-010-11 be received; and
THAT a copy of Report PSD-010-11 be forwarded to the Joint Review Panel for the
Darlington New Nuclear Power Plant Project, Ontario Power Generation, the Regional
Municipality of Durham, the City of Oshawa, the Clarington Board of Trade, and the
Central Lake Ontario Conservation Authority.
CARRIED
TASK FORCE ON ATTRACTING HIGHER EDUCATION FACILITIES TO
CLARINGTON
Resolution #GPA-034-11
Moved by Mayor Foster, seconded by Councillor Woo
WHEREAS a Task Force on Attracting Higher Education Facilities to Clarington was
established by Resolution GPA-129-09;
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AND WHEREAS the Mandate of the Task Force was “to assist Council in attracting
higher education facilities to the Municipality of Clarington with particular attention to
supporting the Energy and Science Park initiatives”;
AND WHEREAS the Task Force has prepared a Final Report that was presented and
received by the previous Council; and which recommended:
1. That Clarington actively pursue the development of a higher learning campus
within the Municipality;
2. That this development process be approached as a medium term goal of 5 to
10 years;
3. That an appropriate arms-length agency (person, position, or organization) be
identified and charged with the responsibility for developing, coordinating and
implementing the strategy; and
4. That a Clarington Higher Education Foundation be established to raise funds
to support the higher learning pursuits of Clarington residents and to develop
capital.
NOW THEREFORE BE IT RESOLVED THAT Council endorses the Final Report and
the continued involvement of the Mayor’s Office in the provision of administrative
assistance for the formation of a Higher Education Foundation including links with the
Academic Award of Excellence Program that was established in 2001 by Resolution
#GPA-324-01;
THAT discussions be held with the Clarington Board of Trade, Economic Development
Office (EDO) to determine the role that can be played by the EDO to advance the long-
term economic and community development of an educational campus; and
THAT the report of the Higher Education Task Force be referred to the Strategic Plan
Process Council is undertaking.
CARRIED
LIVING GREEN COMMUNITY ADVISORY COMMITTEE
Resolution #GPA-035-11
Moved by Mayor Foster, seconded by Councillor Hooper
WHEREAS the Living Green Community Advisory Committee presented a Green
Community Strategy to Council on June 28, 2010 that was endorsed in principle by
Council;
AND WHEREAS the Green Community Strategy has been referred to staff for an
implementation report in 2011;
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AND WHEREAS Council deems it important to maintain citizen involvement in issues of
the environment and community sustainability;
NOW THEREFORE BE IT RESOLVED THAT Planning Staff be directed to prepare
terms of reference for a new Living Green Community Advisory Committee that would
focus on the implementation of environmental and sustainability initiatives in Clarington
with particular references to the Green Community Strategy.
CARRIED
Councillor Traill chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER, 2010
Resolution #GPA-036-11
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Report EGD-003-10 be received for information.
CARRIED
TERMINATION OF MUNICIPAL ACCESS AGREEMENT BETWEEN THE
CORPORATION OF THE MUNICIPALITY OF CLARINGTON AND BLINK
COMMUNICATIONS INC.
Resolution #GPA-037-11
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report EGD-004-11 be received; and
THAT the Mayor and Clerk be authorized to terminate a Municipal Access Agreement
between the Corporation of the Municipality of Clarington and Blink Communications
Inc.
CARRIED
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REGION OF DURHAM LIBERTY STREET WATERMAIN REALIGNMENT AT
HIGHWAY 401
Resolution #GPA-038-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report EGD-005-11 be received;
THAT the Mayor and Municipal Clerk be authorized to sign the Region of Durham’s
“Permission to Enter” agreement for works required by the Region on the Municipality of
Clarington’s property at 33 Lake Road and 181 Liberty Street; and
THAT upon completion of the work and preparation of necessary Reference plans that
the Mayor and Municipal Clerk be authorized to sign the easement agreement(s) for the
installed watermain.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
MONTHLY RESPONSE REPORT - DECEMBER, 2010
Resolution #GPA-039-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report ESD-002-11 be received for information.
CARRIED
COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Partner chaired this portion of the meeting.
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CLERK’S DEPARTMENT
APPOINTMENTS TO VARIOUS BOARDS & COMMITTEES – 2011-2014
Resolution #GPA-040-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT that the agenda be altered to consider Report CLD-004-11, regarding
appointments to various Boards & Committees, at the end of the Agenda.
CARRIED
ANIMAL SERVICES QUARTERLY REPORT – OCTOBER-DECEMBER, 2010
Resolution #GPA-041-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report CLD-005-11 be received; and
THAT a copy of Report CLD-005-11 be forwarded to the Animal Alliance of Canada.
CARRIED
Mayor Foster chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
PUBLIC SECTOR SALARY DISCLOSURE ACT REPORT FOR 2010 YEAR
Resolution #GPA-042-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report COD-004-11 be received; and
THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate
Ministry be notified, which employees were paid a salary of $100,000 or more (as
defined in the Act), for the year 2010.
CARRIED LATER IN THE MEETING
(See Page 27)
(See following motion)
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Resolution #GPA-043-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT Report COD-004-11 be referred to the end of the Agenda to be deliberated in a
“closed” session, in order to discuss an identifiable person.
CARRIED
AMENDMENT REPORT ON CO-OPERATIVE TENDER ARMOURED CAR SERVICES
Resolution #GPA-044-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report COD-005-11 be received;
THAT G4S Cash Solutions (Canada) Ltd, Toronto, Ontario be removed from the
Municipality of Clarington’s approved vendor’s list;
THAT the award of the contract to Garda Cash in Transit Corporation, Toronto, Ontario
the next low bidder meeting all terms, conditions and specifications of Co-operative
Tender T-530-2010 Garda Cash in Transit Corporation, with a total bid price of
$55,494.82 (net of H.S.T. Rebate), be endorsed for the provision of Armoured Car
Services for a one year term;
THAT pending satisfactory pricing and service the contract be extended for a second
and third year; and
THAT the funds be drawn for the respective year’s Finance Department’s operating
budget.
CARRIED
APPOINTMENT TO VERIDIAN BOARD OF DIRECTORS AND VERIDIAN
CONNECTIONS INC.
Resolution #GPA-045-11
Moved by Councillor Neal, seconded by Councillor Traill
WHEREAS the Municipality of Clarington (the “Municipality”) is a shareholder of
Veridian Corporation (“Veridian”);
AND WHEREAS Veridian Connections Inc. (“Connections”) is a wholly owned
subsidiary of Veridian;
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AND WHEREAS pursuant to the shareholder agreement among the Veridian
shareholders, there is to be a community appointment from the Municipality to both
Veridian and Connections;
AND WHEREAS it is in the interests of the Municipality that the process for the
community appointments to both Veridian and Connections be open and transparent;
NOW THEREFORE BE IT RESOLVED THAT:
1. Prior to any community appointment to either Veridian and Connections, the
position shall be advertised in local newspapers by the Municipality, and shall be
posted on the Municipality web site, for qualified candidates to apply to the
Municipality who have the experience and skills required for the position,
including:
a. Business experience, financial and marketing skills;
b. Industry knowledge and knowledge of public policy issues;
c. Knowledge and experience concerning environmental matters, labour
relations and occupational health and safety issues;
d. Time availability;
2. Following the receipt of the applications, the Council of the Municipality shall vote
on the appointment to Veridian, and the nominee for Connections, in accordance
with the procedure then in effect for appointments by Council; and
3. The nominee for Connections for the term commencing January 2011 shall be
determined by a vote of Council at the next meeting of Council.
MOTION LOST
RECESS
Resolution #GPA-046-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 12:01 p.m.
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FINANCE DEPARTMENT
LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS
OR REFUND OF TAXES
Resolution #GPA-047-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT Report FND-002-11 be received; and
THAT the list of applications attached to Report FND-002-11, for cancellation, reduction,
apportionments or refund of taxes be approved.
CARRIED
SOLICITOR’S DEPARTMENT
CONVEYANCE OF PART OF THE ROAD ALLOWANCE BETWEEN LOTS 10 AND
11, CONCESSION 10, DARLINGTON
Resolution #GPA-048-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report LGL-002-11 be received;
THAT Council pass the form of by-law attached to Report LGL-002-11 (Attachment 4) to
stop up, close and convey that portion of the unopened road allowance situated
between Lots 10 and 11, Concession 10, Darlington, legally described as Part 2 on
10R-1249 to Neil MacKay Orton in order to remove a cloud on title;
THAT the conveyance to Mr. Orton be exempted from the Municipality’s Policy and
Procedure for Road Closures dated November 1996; and
THAT the Municipal Solicitor be authorized to take all necessary action to complete the
transaction.
CARRIED
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CHIEF ADMINISTRATIVE OFFICER
MUNICIPALITY OF CLARINGTON – STRATEGIC PLAN
Mayor Foster declared a pecuniary interest with respect to Report CAO-002-11 as he
has a close personal relationship with a principle of one of the companies which may be
considered to contract for work on the Plan. Mayor Foster left the room and did not
participate in discussions and voting on this matter.
Deputy Mayor Novak chaired this portion of the agenda.
Resolution #GPA-049-11
Moved by Councillor Traill, seconded by Councillor Woo
That Report CAO-002-11 be received; and
That Council endorse the Strategic Planning Process as provided for in Report
CAO-002-11.
CARRIED
Mayor Foster chaired this portion of the meeting.
UNFINISHED BUSINESS
LINDA GASSER’S DELEGATION REGARDING THE MINISTRY OF ENVIRONMENT
MANDATED INCINERATOR ADVISORY COMMITTEE (CONDITION 8 OF EA
APPROVAL)
Resolution #GPA-050-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT the delegation of Linda Gasser, regarding the Ministry of Environment Mandated
Incinerator Advisory Committee (Condition 8 of EA Approval) be received with thanks.
CARRIED
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WENDY BRACKEN’S DELEGATION REGARDING THE ONGOING INCINERATOR
EA PROCESS/ENERGY FROM WASTE ADVISORY COMMITTEE
Resolution #GPA-051-10
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Municipality of Clarington write to the Minister of the Environment, and copy
the Region of Durham, asking the Minister to clarify under the Environmental
Assessment Approval, if it was his intent that the Energy from Waste Advisory
Committee meetings be open to the public.
MOTION WITHDRAWN
Resolution #GPA-052-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the delegation of Wendy Bracken be referred to staff, including the Legal
Services Department for a report on the following:
?
requesting the Minister of the Environment for clarification on the intent of the
draft Terms of Reference of the Energy from Waste Advisory Committee;
?
appointment of a Council liaison to the Energy from Waste Advisory Committee;
and
?
clarification on the future position of the Municipality of Clarington regarding
having a peer review of the Certificate of Approval documents.
CARRIED ON A DIVIDED VOTE, LATER IN
THE MEETING
(See Page 28)
(See following motion)
Resolution #GPA-053-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT the foregoing Resolution #GPA-052-11, regarding the Wendy Bracken’s
delegation regarding the ongoing incinerator EA process/Energy From Waste Advisory
Committee, be referred to the end of the Agenda to be deliberated in a “closed” session
in order to seek a legal opinion from the Municipal Solicitor.
CARRIED
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OTHER BUSINESS
HOST COMMUNITY AGREEMENT – COUNCIL RESOLUTION #C-033-11
Councillor Traill advised that she would be introducing a confidential legal matter
regarding the Host Community Agreement resolution passed at the January 17, 2011
Council meeting to be discussed in “closed” session.
COMMUNICATIONS
CORRESPONDENCE FROM REGION OF DURHAM REGARDING THE HOST
COMMUNITY AGREEMENT
Councillor Novak read correspondence from the Region of Durham, dated January 21,
2011, regarding the Host Community Agreement, Energy from Waste Facility in
response to Clarington Council’s Resolution of January 17, 2011 proposing
amendments to the Host Community Agreement.
Resolution #GPA-054-11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the Municipal Solicitor be requested to prepare a report, for the Council meeting
of January 31, 2011, regarding the comments made in the correspondence from the
Region of Durham, dated January 21, 2011, on how the Municipality of Clarington can
avoid legal action in the matter of the Host Community Agreement.
CARRIED
(See following motion)
Resolution #GPA-055-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the correspondence from the Region of Durham, dated January 21, 2011,
regarding the Host Community Agreement be referred to “closed” session, to request a
legal opinion from the Municipal Solicitor.
MOTION LOST
The foregoing Resolution # GPA-054-11 was then put to a vote and CARRIED.
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RECESS
Resolution #GPA-056-11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the Committee recess for 45 minutes until 1:30 p.m.
CARRIED
The meeting reconvened at 1:30 p.m.
APPOINTMENTS TO VARIOUS BOARDS & COMMITTEES – 2011-2014
Resolution #GPA-057-11
Moved by Councillor Novak, seconded by Councillor Woo
THAT Report CLD-004-11 be received;
THAT the Committee consider the applications for appointment to the various boards
and committees and appoint the members respectively;
THAT the Municipal Clerk’s Department be authorized to advertise for any remaining
vacancies; and
THAT a By-law, repealing By-law 2004-229, regarding the composition of the Clarington
Public Library, be approved.
CARRIED
APPOINTMENTS OF COUNCIL REPRESENTATIVES
Resolution #GPA-058-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Council Members be appointed to Boards & Committees as follows:
Name of Board/Committee Name of Council
Representatives
Visual Arts Centre Willie Woo
St. Mary’s Cement Community Relations Committee Willie Woo
Tyrone Community Centre Corinna Traill
Abandoned Cemeteries Board Ron Hooper
Accessibility Advisory Committee Wendy Partner
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Name of Board/Committee Name of Council
Representatives
Agricultural Advisory Committee Wendy Partner
Clarington Museum & Archives Board Adrian Foster
Joe Neal
Newcastle Arena Board Willie Woo
Orono Arena Board Wendy Partner
Bowmanville CIP Ron Hooper
Newcastle Village CIP Willie Woo
Orono CIP Wendy Partner
Newcastle Community Hall Board Wendy Partner
Willie Woo
Newcastle BIA Wendy Partner
Orono BIA Wendy Partner
Bowmanville BIA Ron Hooper
Orono Cemetery Board Wendy Partner
Clarington Library Board Mary Novak
Ron Hooper
Solina Hall Board Joe Neal
Mary Novak
Clarington Older Adult Association Adrian Foster
Ron Hooper
Youth Advisory Committee Joe Neal
Durham Strategic Environmental Alliance Mary Novak
Hampton Community Association Mary Novak
Municipal Heritage Committee Ron Hooper
Darlington Site Committee Mary Novak
Joe Neal
Samuel Wilmot Nature Area Management Advisory Corinna Traill
Committee
Bethesda House Corinna Traill
Friends of Second Marsh Joe Neal
Bowmanville Santa Claus Parade Ron Hooper
CARRIED
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Abandoned Cemeteries Board
Resolution #GPA-059-11
Moved by Councillor Hooper, seconded by Councillor Traill
THAT the following individuals be appointed to the Abandoned Cemeteries Board of
Clarington:
John Murray Bate
Jim Becksted
Suzanne Land
Terry Maye
Bryan Ransom
Bonnie Seto
Blair Smyth
CARRIED
Accessibility Advisory Committee
Resolution #GPA-060-11
Moved by Councillor Partner, seconded by Councillor Novak
THAT the following individuals be appointed to the Clarington Accessibility Advisory
Committee:
Sally Barrie
Jennifer Forde
Tim Hick
Sylvia Jaspers-Fayer
David Kelly
Shea-Lea Latchford
CARRIED
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Agricultural Advisory Committee
Resolution #GPA-061-11
Moved by Councillor Partner, seconded by Councillor Neal
THAT the following individuals be appointed to the Agricultural Advisory Committee of
Clarington:
Tom Barrie
Eric Bowman
Mark Bragg
John Cartwright
Les Caswell
Gary Jeffery
Jennifer Knox
Brenda Metcalf
Donald Rickard
Ted Watson
CARRIED
Committee of Adjustment
Resolution #GPA-062-10
Moved by Councillor Novak, seconded by Councillor Partner
THAT the following individuals be appointed to the Clarington Committee of Adjustment:
Paul Allore
Milton Dakin
Jean-Michel Komarnicki
Latifun (Ashna) Prasad
Todd Taylor
Jim Vinson
MOTION WITHDRAWN
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General Purpose and Administration Committee
Minutes
January 24, 2011
Resolution #GPA-063-11
Moved by Councillor Novak, seconded by Councillor Traill
THAT the following individuals be appointed to the Clarington Committee of Adjustment:
Paul Allore
Charmaine Dunn
Jeffrey Haskins
Latifun (Ashna) Prasad
Todd Taylor
Jim Vinson
CARRIED
Ganaraska Forest Recreational User Committee
Resolution #GPA-064-10
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Anne Vavra be appointed to the Ganaraska Forest Recreational User Committee
as the representative from the Municipality of Clarington.
MOTION WITHDRAWN
Resolution #GPA-065-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Bill Stapleton be appointed to the Ganaraska Forest Recreational User
Committee as the representative from the Municipality of Clarington.
CARRIED
Livestock Valuers
Resolution #GPA-066-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT the following individuals be appointed as Livestock Valuers:
James E. Coombes
Barry A. James
CARRIED
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General Purpose and Administration Committee
Minutes
January 24, 2011
Clarington Heritage Committee
Resolution #GPA-067-10
Moved by Councillor Hooper, seconded by Councillor Neal
THAT following individuals be appointed to the Clarington Heritage Committee:
Tracey Ali
Steve Conway
Karina Isert
Andrew Kozak
Karin Murphy
David Reesor
Angela Tibbles
MOTION WITHDRAWN
Resolution #GPA-068-11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the following individuals be appointed to the Clarington Heritage Committee:
Tracey Ali
Tenzin Gyaltsan
Karina Isert
Andrew Kozak
Karin Murphy
David Reesor
Angela Tibbles
CARRIED
(See following motion)
Resolution #GPA-069-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the following Resolution # GPA-068-11 be amended to delete Andrew Kozak and
add Steve Conway.
MOTION LOST
The foregoing Resolution # GPA-068-11 was then put to a vote and carried.
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General Purpose and Administration Committee
Minutes
January 24, 2011
Museums and Archives Board
Resolution #GPA-070-11
Moved by Councillor Neal, seconded by Councillor Novak
THAT the following individuals be appointed to the Clarington Museums and Archives
Board, to represent Ward 1:
Marilyn Morawetz
Michelle Speelman Viney
CARRIED
Resolution #GPA-071-11
Moved by Councillor Neal, seconded by Councillor Partner
THAT the following individuals be appointed to the Clarington Museums and Archives
Board, to represent Ward 4:
Julie Cashin-Oster
John Witheridge
CARRIED
Resolution #GPA-072-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the following individuals be appointed to the Clarington Museums and Archives
Board, to represent Ward 2:
Bonnie Seto
Brad Shields
CARRIED
Resolution #GPA-073-11
Moved by Councillor Neal, seconded by Councillor Woo
THAT the following individuals be appointed to the Clarington Museums and Archives
Board, to represent Ward 3:
Mavis C. Carlton
Philip B. Ford
CARRIED
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General Purpose and Administration Committee
Minutes
January 24, 2011
Resolution #GPA-074-11
Moved by Councillor Neal, seconded by Councillor Novak
THAT Susan Laing be appointed to the Clarington Museums and Archives Board as the
Friends of the Museum Representative.
CARRIED
Newcastle Arena Board
Resolution #GPA-075-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT the following individuals be appointed to the Newcastle Arena Management
Board:
Gord Blaker
Lawrence Burke
Bob Holmes
Gordon Lee
Carol J. Little
Gary Oliver
Jo-Anne Raymond
CARRIED
Orono Arena Community Centre Board
Resolution #GPA-076-11
Moved by Councillor Partner, seconded by Councillor Woo
THAT the following individuals be appointed to the Orono Arena Community Centre
Board:
Raymond Bester
John Witheridge
CARRIED
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General Purpose and Administration Committee
Minutes
January 24, 2011
Pound Keepers
Resolution #GPA-077-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Arnot R. Wotten Sr. be appointed as a Pound Keeper for the Municipality of
Clarington.
CARRIED
Property Standards Committee
Resolution #GPA-078-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT the following individuals be appointed to the Clarington Property Standards
Committee:
Patricia Brazeau
Jeffrey Haskins
James Kamstra
Allan McArthur
Mary-Ann Muizelaar
Anthony B. Wood
CARRIED
Public Library Board
Resolution #GPA-079-11
Moved by Councillor Novak, seconded by Councillor Traill
THAT the following individuals be appointed to the Clarington Public Library Board:
Tracey Ali
Valerie Aston
Fred Brumwell
Brenda Carrigan
Judy Hagerman
Gail Rickard
Jacob Vander Schee
CARRIED
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General Purpose and Administration Committee
Minutes
January 24, 2011
Samuel Wilmot Nature Area Management Advisory Committee
Resolution #GPA-080-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the following individuals be appointed to the Samuel Wilmot Nature Area
Management Advisory Committee:
David Best
Jim Cleland
Michael B. Goleski
Geoff James
Shirley Minifie
Clayton M. Morgan
Patricia Mulcahy
Brian Reid
CARRIED
Ganaraska Region Municipal Working Group for the Purpose of Drinking Water
Source Protection
Resolution #GPA-081-11
Moved by Councillor Novak, seconded by Councillor Traill
THAT Faye Langmaid, Manager of Special Projects, and Leslie Benson, Manager of
Transportation and Design be appointed to sit on the Ganaraska Region Municipal
Working Group for the Purpose of Drinking Water Source Protection, as representatives
of Municipality of Clarington.
CARRIED
CLOSED SESSION
Resolution #GPA-082-11
Moved by Councillor Novak, seconded by Councillor Traill
THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing the following items:
?
Report COD-004-11, regarding the Public Sector Salary Disclosure Act report
for 2010 year, a matter which deals with personal matters about an identifiable
individual, including municipal or local board employees;
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General Purpose and Administration Committee
Minutes
January 24, 2011
?
Confidential Report COD-003-11, regarding Tender No. Cl2009-41, Fuel Tank
Requirements at Various Locations – Soil Remediation Update, a matter which
deals with litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
?
Wendy Bracken’s delegation regarding the ongoing incinerator EA
Process/Advisory Committee, a matter that deals with advice that is subject to
solicitor-client privilege, including communications necessary for that purpose;
and
?
Host Community Agreement, a matter that deals with advice that is subject to
solicitor-client privilege, including communications necessary for that purpose.
CARRIED
RISE AND REPORT
The meeting resumed in open session at 3:44 p.m. with Mayor Foster in the Chair.
The Mayor advised that four items were discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
CONFIDENTIAL REPORTS
PUBLIC SECTOR SALARY DISCLOSURE ACT REPORT FOR 2010 YEAR
The foregoing Resolution #GPA-042-11, which reads as follows, was put to a vote:
“THAT Report COD-004-11 be received; and
THAT in accordance with the Public Sector Salary Disclosure Act, the
appropriate Ministry be notified, which employees, were paid a salary of
$100,000 or more (as defined in the Act), for the year 2010.”
CARRIED
(See following motion)
Resolution #GPA-083-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #GPA-042-11 be amended to add the following
paragraph as item 3:
3. THAT staff prepare a report detailing salary comparisons with other
neighbouring municipalities to the east of Clarington.
MOTION LOST
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General Purpose and Administration Committee
Minutes
January 24, 2011
The foregoing Resolution #GPA-042-11 was put to a vote and CARRIED.
TENDER NO. CL2009-41, FUEL TANK REQUIREMENTS AT VARIOUS LOCATIONS
– SOIL REMEDIATION UPDATE – CONFIDENTIAL REPORT
Resolution #GPA-084-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the recommendations contained in Confidential Report COD-003-11, regarding
Tender No. Cl2009-41, Fuel Tank Requirements at Various Locations – Soil
Remediation Update be approved.
CARRIED
WENDY BRACKEN’S DELEGATION REGARDING THE ONGOING INCINERATOR
EA PROCESS/ENERGY FROM WASTE ADVISORY COMMITTEE
The foregoing Resolution #GPA-052-11, which reads as follows, was put to a vote:
“THAT the delegation of Wendy Bracken be referred to staff, including the Legal
Services Department for a report on the following:
?
requesting the Minister of the Environment for clarification on the intent of the
draft Terms of Reference of the Energy from Waste Advisory Committee;
?
appointment of a Council liaison to the Energy from Waste Advisory
Committee; and
?
Clarification on the future position of the Municipality of Clarington regarding
having a peer review of the Certificate of Approval documents.”
CARRIED
(See following motions)
Resolution #GPA-085-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the foregoing Resolution #GPA-052-11 be divided to consider bullets 1 and 2
separately from bullet 3.
CARRIED
The Committee voted on the first two bullets of the foregoing Resolution #GPA-052-11
and the motion was CARRIED.
The Committee voted on the last bullet of the foregoing Resolution #GPA-052-11 and
the motion was CARRIED.
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General Purpose and Administration Committee
Minutes
January 24, 2011
OUTSIDE LEGAL OPINION RE: CORRESPONDENCE FROM REGION OF DURHAM
CONCERNING ENERGY FROM WASTE HOST COMMUNITY AGREEMENT
Resolution #GPA-086-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Staff be directed to obtain outside legal opinion as to whether the Resolution
#C-033-11 passed by Council on January 17, 2011, regarding the Host Community
Agreement, exposes the Municipality of Clarington to the risks outlined in the "With
Prejudice" letter, written by Matthew Gaskell, Region of Durham, dated January 21,
2011, and specifically Section 2 of the said resolution, which requests a declaration as
to whether certain sections of the Host Community Agreement are valid on the grounds
of public policy.
MOTION LOST
ADJOURNMENT
Resolution #GPA-087-11
Moved by Councillor Partner, seconded by Councillor Novak
THAT the meeting adjourn at 4:11 p.m.
CARRIED
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