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HomeMy WebLinkAbout01/14/2011 SpecialClarin~ton ce,~e,~s me woy General Purpose and Administration Committee Minutes January 14, 2011 Minutes of a special meeting of the General Purpose and Administration Committee held on Friday, January 14, 2011 at 9:00 a.m. at the Newcastle and District Recreation Complex. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak, attended the meeting at 9:10 a.m. Councillor J. Neal, attended the meeting at 9:26 a.m. Councillor W. Partner Councillor C. Trail) Councillor W. Woo Also Present:Chief Administrative Officer, F. Wu Manager of Infrastructure, R. Albright Municipal Solicitor, A. Allison Manager of Internal Audit, C. Carr Director of Community Services, J. Caruana Manager of Communication and Marketing, J. Cooke, attended the meeting from 9:45 a.m. to 12:10 p.m. Executive Assistant to the Mayor, L. Coutu Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Library Director, E. Hopkins Director of Operations, F. Horvath Administrative Assistant to the Treasurer, H. Lynch Director of Corporate Services & Human Resources, M. Marano Executive Assistant to the Chief Administrative Officer, J. Pascoe Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Municipal Clerk, P. Barrie DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. -1- General Purpose and Administration Committee Minutes January 14, 2011 FINANCE DEPARTMENT Mayor Foster opened the meeting and turned the floor over to the Nancy Taylor, Director of FinancelTreasurer. Nancy Taylor, Director of Finance/Treasurer provided a verbal report, supported by a PowerPoint presentation on the 2011 budget, highlighting the following areas: • fiscal/economic update • financial indicators -BMA Statistics • historical trends Resolution #GPA-025-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Committee recess for 5 minutes. CARRIED The meeting reconvened at 10:27 a.m. The Treasurer continued her verbal report, addressing the following: • Development Charges update • explanation of tangible capital assets • long-term debt update • reserve and reserve fund update Resolution #GPA-026-11 Moved by Councillor Neal, seconded by Councillor Partner THAT Committee recess for 45 minutes. CARRIED The meeting reconvened at 12:50 p.m. The Director of Finance/Treasureryrovided an explanation of education retained issues and the preliminary capital budget. Franklin Wu, Chief Administrative Officer, provided an overview of the preliminary staffing requests for the 2011 budget. -2- General Purpose and Administration Committee Minutes January 14, 2011 The Director of Finance/Treasurerhlghlighted the proposed draft operating budget and overall impact, the next steps in the process and 2012 considerations. ADJOURNMENT Resolution #GPA-027-10 Moved by Novak, seconded by Traill THAT the meeting adjourn at 2:25 p.m. CARRIED :`~ r _/ M,t7 ICI A CLER -3-