HomeMy WebLinkAbout01/24/2011•
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Energising Ontario
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: January 24, 2011
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. MEETING CALLED TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST
3. ANNOUNCEMENTS
4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) '
(a) Minutes of a Regular Meeting of January 10, 2011 4-1
5. PRESENTATIONS
(a) Paul Halliday, Regarding Final Report of the Higher Education Task Force
6. DELEGATIONS (Draft List at Time of Publication - To be Replaced with Final 6-1
List)
None
7. PUBLIC MEETINGS
No Public Meetings
8. PLANNING SERVICES DEPARTMENT
(a) PSD-008-11 Amendments to Sign By-Law 2009-0123 8-1
(b) PSD-009-11 By-law to Govern the Sale and Other Disposition of 8-13
Surplus Municipal Land
(c) PSD-010-11 Darlington New Nuclear Development Project Directive 8-24
from the Joint Review Panel to Participate in Public
Hearings
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
G.P. & A. Agenda ~ - 2 - January 24, 2011
9. ENGINEERING SERVICES DEPARTMENT
(a) EGD-003-11 Monthly Report on Building Permit Activity for December, 9-1
. 2010
(b) EGD-004-11 Termination of Municipal Access Agreement Between the 9-7
Corporation of the Municipality of Clarington and Blink
Communications Inc.
(c) EGD-005-11 Region of Durham Liberty Street Watermain Realignment 9-16
at Highway 401
10. OPERATIONS DEPARTMENT
No Reports .
11. EMERGENCY AND FIRE SERVICES DEPARTMENT
(a) ESD-002-11 Monthly Response Report -December 2010 11-1
12. COMMUNITY SERVICES DEPARTMENT
No Reports
13. MUNICIPAL CLERK'S DEPARTMENT
(a) CLD-004-11 Appointments to Various Boards & Committees - 13-1
2011-2014 (Confidential Attachment)
(b) CLD-005-11 Animal Services Quarterly Report -Oct-Dec, 2010 13-22
14. CORPORATE SERVICES DEPARTMENT
(a) COD-004-11 Public Sector Salary Disclosure Act Report for 2010 Year 14-1
(b) COD-005-11 Amendment Report on Co-operative Tender Armoured Car 14-4
Services
15. FINANCE DEPARTMENT
(a) FND-002-11 List of Applications for Cancellation, Reduction, 15-1
Apportionments or Refund of Taxes
16. SOLICITOR'S DEPARTMENT
(a) LGL-002-11 Conveyance of Part of the Road Allowance Between Lots 16-1
10 and 11, Concession 10, Darlington
G.P. & A. Agenda - 3 - January 24, 2011
17. CHIEF ADMINISTRATIVE OFFICE
(a) CAO-002-11 Municipality of Clarington -Strategic Plan 1.7-1
18. UNFINISHED BUSINESS
19. OTHER BUSINESS
20. COMMUNICATIONS
21. CONFIDENTIAL REPORTS
(a) COD-003-11 Tender No. CL2009-41, Fuel Tank Requirements at
Various Locations -Soil Remediation Update -
Gonfidential Report
22. ADJOURNMENT
Claringto~
Lcadiag lht Way
General Purpose and Administration Committee
Minutes
January 10, 2011
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, January 10, 2011 at 9:30 a.m. in the Council'Chambers.
ROLL CALL
Present Were
Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Manager, Transportation & Design, L. Benson
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Deputy Treasurer, Lori Gordon
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Director of Emergency & Fire Services, G. Weir
Municipal Solicitor, A. Allison
Deputy Clerk, A. Greentree
Clerk II, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Mayor Foster announced that the Mayor's Annual Levee was very successful and he
complimented the work done by staff to organize the event.
Councillor Hooper announced that one of our long-term employees, Mr. Mike Wade
passed away recently. He extended condolences to Mr. Wade's family, on behalf of the
Municipality and all staff.
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General Purpose and Administration Committee
Minutes
January 10, 2011
Councillor Woo announced that he had attended the annual Polar Bear dip, where he
witnessed 140 participants, including Mayor Foster, take the plunge to raise $14,000 for
the Hospital for Sick Children to 6e used for paediatric liver disease research.
Councillor Traill announced that a public meeting will be held on Wednesday, January
12, 2011 at 6:00 pm in the Council Chambers, Oshawa City Hall, 50 Centre Street
South. She noted that the purpose of the meeting is to receive comments from the
public concerning the extension of Highway 407 East. Mayor Foster and Councillor
Traill will be speaking at this meeting.
Councillor Neal complimented the Mayor and his staff for a very well organized Mayor's
Annual Levee yesterday.
MINUTES
Resolution #GPA-001-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on December 13, 2010, be ap{~roved.
CARRIED
PRESENTATIONS
There were no presentations.
DELEGATIONS
Gerry Anderson's name was called, but he was not present.
Sharon Barclay, was present on behalf of Dave Boyd, Chair of the Clarington Off-Leash
Dog Park Committee (COLDPC) regarding an off-leash dog park. She stated that she
is one of the founding members of the COLDPC. Ms. Barclay requested that the
Committee approve an off-leash dog park in Bowmanville. She noted that last fall, the
Committee prepared a petition, with over 2000 signatures, which has been forwarded to
the Municipal Clerk. Ms. Barclay requested that a minimum of two acres of
environmentally appropriate land be set aside for this park. As a result of Mr. Boyd's
research into other off-leash dog parks, Ms. Barclay noted that the park should include:
a chain link fence; two sections (one for small dogs and one for large dogs); gates and
service entrance for each side; sufficient parking; garbage dispensers; waste
containers; and garbage removal. She stated that her Committee would be interested
in being involved in the implementation. Ms. Barclay asked that the park be advertised
in tourism brochures, as well as on the Municipal website. She stated that the park
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General Purpose and Administration Committee
Minutes
January 10, 2011
should be available all year round. Ms. Barclay stated that the goal is to alleviate some
of the issues and traffic in other parks which exists today. Their Committee (consisting
of three members) recently learned of the off-leash proposal in Newcastle and while
they support that initiative, they remain committed to an off-leash park in the south end
of Bowmanville.
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
(a) Subject: Applications to Amend the Zoning By-law, Amend Official Plan,
Proposed Draft Plan of Subdivision
Applicant: Headgate Group Inc.
Report: PSD-001-11
Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the
Committee regarding the application.
Libby Racansky spoke in opposition to the application. She made a verbal and
PowerPoint presentation. She stated that she is an immediate neighbour to the subject
lands. Ms. Racansky noted that this application is an example of developers planning
for sprawl. She is concerned about: creating landlocked properties; well interference;
setbacks; and the impact on environmentally sensitive lands. Ms. Racansky stated .that
the developer purchased the lands in 2004 knowing that these issues existed. She
showed the newspaper article describing how Ms. Racansky lost her drinking water for
30 days, due to flooding and changes to sensitive lands which also impacts the water
table. Ms. Racansky discussed a diagram showing normal aquifer systems as well as
the subject aquifer system. She showed maps and photos of the area, in particular, the
tributaries, which shows flooding. Ms. Racansky showed photos of the "Headgate
School" property which showed existing trees which would be removed in the proposed
development. She also discussed photos of her own property demonstrating the impact
on the development edge properties. Ms. Racansky stated that it is important to keep
as many trees as possible for the environment and the community. She provided
photos of groundwater and rainwater issues. Ms. Racansky stated that she is very
concerned about the drainage, which she demonstrated with photos of existing drainage
problems., She asked that the Committee help her to create a livable, safe
neighbourhood.
No one spoke in support of the application.
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General Purpose and Administration Committee
Minutes
January 10, 2011
PLANNING SERVICES DEPARTMENT
APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING
BY-LAW AND A PROPOSED DRAFT PLAN OF SUBDIVISION TO PERMIT 18
SINGLE DETACHED RESIDENTIAL UNITS
APPLICANT: HEADGATE GROUP INC.
Resolution #GPA-002-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-001-11 be received;
THAT the applications to amend the Clarington Official Ptan (COPA 2009-0005) and
Zoning By-law 84-63 (ZBA 2009-0021) and for a proposed Draft Plan of Subdivision
(S-C-2009-001) continue to be processed in the context of a broader review of the
Hancock Neighbourhood Design Plan, including the preparation of a subsequent report
considering all agency comments and comments received at the Public Meeting; and
THAT all interested parties listed in Report PSD-001-11 and any delegation be advised
of Council's decision.
CARRIED
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETING OF DECEMBER 16, 2010
Resolution #GPA-003-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report PSD-002-11 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
December 16, 2010 for applications A2010-0040 and A2010-0043, and that Staff be
authorized to appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
CARRIED
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General Purpose and Administration Committee
Minutes
January 10, 2011
ORONO COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE
Resolution #GPA-004-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-003-11 be received; and
THAT any interested parties listed in Report PSD-003-11 be notified of Council's
decision.
CARRIED
BOWMANVILLE COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE
Resolution #GPA-005-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report PSD-004-11 be received; and
THAT any interested parties to Report PSD-004-11 be notified of Council's decision.
CARRIED
NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE
Resolution #GPA-006-11
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report PSD-005-11 be received; and
THAT all interested parties listed in this Report PSD-005-11 and any delegations be
advised of Council's decision.
CARRIED
COURTICE COMMUNITY IMPROVEMENT UPDATE
Resolution #GPA-007-11
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report PSD-006-11 be received; and
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General Purpose and Administration Committee
Minutes
January 10, 2011
THAT all interested parties listed in Report PSD-006-11 and any delegations be advised
of Council's decision.
CARRIED
ENVIRONMENTAL STEWARDSHIP 2009 PROGRAM UPDATE
Resolution #GPA-008-11
Moved by Councillor Hooper, seconded by Councillor Traill
THAT Report PSD-007-11 be received; and
THAT any interested parties listed in Report PSD-007-11 be notified of Council's
decision.
CARRIED
Councillor Traill chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
INFRASTRUCTURE STIMULUS FUND, ISF 2036, CONCESSION ROAD 6
REHABILITATION
Resolution #GPA-009-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report EGD-001-11 be received;
THAT the Municipality is committed to the completion of the Concession Road 6
Rehabilitation as funded by Building Canada Fund, Infrastructure Stimulus Fund;
THAT the Municipality will continue to contribute the municipal share for all eligible costs
for this project incurred after March 31, 2011;
THAT the Municipality will be solely responsible for any costs incurred for this project
after October 31, 2011; and
THAT the Mayor and Clerk be authorized, upon approval of the extension request, to
execute the amended contribution agreement.
CARRIED
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General Purpose and Administration Committee
Minutes
January 10, 2011
ROBINSON RIDGE SUBDIVISION PHASE 2, COURTICE, PLAN 40M-2113,
`CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAWS', FINAL WORKS
INCLUDING ROADS AND OTHER RELATED WORKS
Resolution #GPA-010-11
Moved by Councillor Neal, seconded by Mayor Foster
THAT Report EGD-002-11 be received;
THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2113; and
THAT Council approve the by-laws attached to Report EGD-002-11, assuming certain
streets within Plan 40M-2113 as public highways.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
MONTHLY RESPONSE REPORTS FOR -SEPT., OCT., & NOV. 2010
Resolution #GPA-011-11
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report ESD-001-11 be received for information.
CARRIED
Councillor Neal chaired this portion of the meeting.
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General Purpose and Administration Committee
Minutes
January 10, 2011
COMMUNITY SERVICES DEPARTMENT
INFRASTRUCTURE STIMULUS PROJECT -DEADLINE EXTENSION
Resolution #GPA-012-11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report CSD-001-11 be received;
THAT the Municipality remains committed to .the completion of the Garnet B. Rickard
Recreation Complex Energy Retrofit Project as funded by Building Canada Fund,
Communities Component -Intake 2;
THAT the Municipality will continue to contribute the municipal share for all eligible costs
for this project incurred after March 31, 2011;
THAT the Municipality will be solely responsible for any costs incurred for this project
after October 31, 2011; and
THAT the Mayor and Clerk be authorized, upon approval of the extension request, to
execute the amended contribution agreement.
CARRIED
Mr. Caruana, Director of the Community Services Department, announced that this
week is "Customer Appreciation Week" within the Community Services facilities. He
encouraged everyone to check the schedule for events and activities.
Councillor Partner chaired this portion of the meeting.
CLERK'S DEPARTMENT
PROPOSED FENCE CONSTRUCTION COST SHARE BY-LAW
Resolution #GPA-013-11
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report CLD-001-11 be received; and
THAT the By-law to provide for the apportionment of costs of Division Fences attached
to Report CLD-001-11, as Attachment 1, be approved.
MOTION TABLED
(See following motion)
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General Purpose and Administration Committee
Minutes
January 10, 2011
Resolution #GPA-014-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report CLD-001-11 be tabled until the Council meeting of January 17, 2011.
CARRIED
ACCESSIBILITY INITIATIVES UNDERTAKEN FOR 2010 MUNICIPAL ELECTIONS
Resolution #GPA-015-11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report CLD-002-11 be received; and
THAT a copy of Report CLD-002-11 be forwarded to Elections Ontario, Elections
Canada, and the Ministry of Municipal Affairs and Housing.
CARRIED
APPOINTMENT TO NEWCASTLE VILLAGE COMMUNITY HALL BOARD
Resolution #GPA-016-11
Moved by Councillor Woo, seconded by Mayor Foster
THAT Report CLD-003-11 be received;
THAT the following three applicants be appointed to the Newcastle Village Community
Hall Board for atwo-year term:
a. Sierd de Jong
b. Peter de Jong
c. Linda Franssen
and
THAT all interested. parties listed in Report CLD-003-11 be advised of Council's
decision.
CARRIED
Mayor Foster chaired this portion of the meeting.
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General Purpose and Administration Committee
Minutes
January 10, 2011
CORPORATE SERVICES DEPARTMENT
C2010-116, CO-OPERATIVE TENDER ASPHALT REGISTRY
Resolution #GPA-017-11
Moved by Councillor Traill, seconded by Councillor Novak
THAT Report COD-001-11 be received;
THAT Miller Paving Limited, with a total bid price of $14,103.94 (net of H.S.T. Rebate),
being the lowest responsible bidder for delivery of hot mix, meeting all terms, conditions
and specifications of Tender C2010-116, be awarded the Asphalt Hot Mix Registry for
the Municipality of Clarington's requirements;
THAT Innovative Surface Solutions, with a total bid price of $182,369.18 (net of H.S.T.
Rebate), being the lowest responsible bidder for delivery of high performance cold mix,
meeting all terms, conditions and specifications of Tender C2010-116, be awarded the
Asphalt High Performance Cold Mix Registry for the Municipality of Clarington's
requirements;
THAT the funds in the amount of $14,103.94 expended for hot mix be drawn from the
Department of Operations, 2011. current budget various operating accounts;
THAT the funds in the amount of $175,000.00 expended for high performance cold mix
be drawn from the Department of Operations, 2011 Current Budget Pavement Patch
account 100-36-381-10255-7112; and
THAT the remaining funds in the amount of $7,369.18 expended for high performance
cold mix be drawn from the Department of Operations, 2011 current budget various
operating accounts.
CARRIED
COUNCIL COMPREHENSIVE COMPENSATION BY-LAW FOR THE TERM OF
COUNCIL 2011 TO 2014; CONFIRMING 1/3 TAX FREE ALLOWANCE, AND
UPDATING THE GENERAL PROVISIONS
Resolution #GPA-018-11
Moved by Councillor Novak, seconded by Councillor Traill
THAT Report COD-002-11 be received;
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General Purpose and Administration Committee
Minutes
January 10, 2011
THAT Council approve the update to the general provision of the Comprehensive
Compensation By-law as set out in attachment #1 to Report COD-002-11, and to
confirm the continued application of the one-third tax free allowance as provided for in
the Municipal Act; and
THAT By-law 2007-097 be repealed
CARRIED
FINANCE DEPARTMENT
2010 ACCRUAL BASED BUDGET FOR PSAB PER ONT REG 284/09
Resolution #GPA-019-11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report FND-001-11 be received; and
THAT Report FND-001-11 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001.
CARRIED
SOLICITOR'S DEPARTMENT
The Solicitor's Department reports were considered under the Confidential Reports
section, later in the meeting.
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
SHARON BARCLAY DELEGATION REGARDING AN OFF-LEASH DOG PARK
Resolution #GPA-020-11
Moved by Councillor Traill, seconded by Councillor Partner
THAT the delegation of Sharon Barclay, regarding a request for an off-leash dog park,
be forwarded to the Director of Engineering Services.
CARRIED
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General Purpose and Administration Committee
Minutes
January 10, 2011
OTHER BUSINESS
MORATORIUM ON WIND DEVELOPMENT
Resolution #GPA-021-11
Moved by Councillor Partner, seconded by Councillor Woo
WHEREAS Council passed Resolution #C-005-10 endorsing the resolution of the City
of Kawartha Lakes requesting that, in advance of the issuance of any permits and the
commencement or continuance of any projects, that the appropriate Health Officials
conduct a study for the adverse health effects now being experienced where windmill
projects are fully operational to determine the possible adverse health effects, a full
environmental study be done to determine the possible impact on the conservation
areas and the Oak Ridges Moraine, and that an independent economic impact study be
done to determine all related potential costs that will be incurred by the Municipality and
the effect on property values in the affected areas;
AND WHEREAS Council passed Resolution # C-337-10 seeking leave to intervene in
the application, filed by Mr. Ian Hanna, for judicial review of Ontario Regulation 359/09
seeking a declaration that certain portions of it are invalid and an injunction restraining
the Province from granting approvals under Parts IV and V of the Regulation with
respect to wind facilities;
AND WHEREAS in. December 2010 John R. O'Toole; MPP Durham introduced the
following petition to the Legislative Assembly of Ontario:
THAT the Minister of the Environment revise the Green Energy Act to allow full
public input and municipal approvals on all industrial wind farm developments
and that a moratorium on wind development be declared until an independent,
epidemiological study is completed into the health and environmental impacts of
industrial wind turbines.
NOW THEREFORE BE IT RESOLVED THAT The Council of the Municipality of
Clarington endorses the petition of John R. O'Toole, MPP Durham requesting a
moratorium on wind development.
CARRIED
COMMUNICATIONS
There were no items considered under this section of the Agenda.
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General Purpose and Administration Committee
Minutes
January 10, 2011
CLOSED SESSION
Resolution #GPA-022-11
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Committee recess fora 10 minute break; and
THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the
meeting reconvene following the recess, in closed session for the purpose of discussing
Confidential Report LGL-001-11, Host Community Agreement -Analysis of
Implications, a matter which deals with the following:
• litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; and
• a matter that deals with advice that is subject to solicitor-client privilege,
including communications. necessary for that purpose.
CARRIED
RISE AND REPORT
The meeting resumed in open session at 2:51 p.m. with Mayor Foster in the Chair..
The Mayor advised that one item was discussed in "closed" session in accordance with
Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
CONFIDENTIAL REPORTS
HOST COMMUNITY AGREEMENT -ANALYSIS OF IMPLICATIONS
Resolution #GPA-023-11
Moved by Councillor Neal, seconded by Councillor Woo
THAT Confidential Report LGL-001-11 be received for information.
CARRIED
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General Purpose and Administration Committee
Minutes
January 10, :2011
ADJOURNMENT
Resolution #GPA-024-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT the meeting adjourn at 2:52 p,m.
CARRIED
MAYOR
DEPUTY CLERK
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Clarington
LraAing Ike Way
General Purpose and Administration Committee
Minutes
January 14, 2011
Minutes of a special meeting of the General Purpose and Administration Committee
held on Friday, January 14, 2011 at 9:00 a.m. at the Newcastle and District Recreation
Complex.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak, attended the meeting at 9:10 a.m.
Councillor J. Neal, attended the meeting at 9:26 a.m.
Councillor W. Partner
Councillor C. Trail)
Councillor.W. Woo
Also Present:Chief Administrative Officer, F. Wu
Manager of Infrastructure, R. Albright
Municipal Solicitor, A. Allison
Manager of Internal Audit, C. Carr
Director of Community Services, J. Caruana
Manager of Communication and Marketing, J. Cooke, attended the
meeting from 9:45 a.m. to 12:10 p.m.
Executive Assistant to the Mayor, L. Coutu
Director of Planning Services, D. Crome
Deputy Treasurer, L. Gordon
Library Director, E. Hopkins
Director of Operations, F. Horvath
Administrative Assistant to the Treasurer, H. Lynch
Director of Corporate Services & Human Resources, M. Marano
Executive Assistant to the Chief Administrative Officer, J. Pascoe
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
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General Purpose and Administration Committee
Minutes
January 14, 2011
FINANCE DEPARTMENT
Mayor Foster opened the meeting and turned the floor over to the Nancy Taylor,
Director of Finance/Treasurer.
Nancy Taylor, Director of Finance/Treasurer provided a verbal report, supported by a
PowerPoint presentation on the 2011 budget, highlighting the following areas:
• fiscal/economic update
• financial indicators -BMA Statistics
• historical trends
Resolution #GPA-025-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Committee recess for 5 minutes.
CARRIED
The meeting reconvened at 10:27 a.m.
The Treasurer continued her verbal report, addressing the following:
• Development Charges update
• explanation of tangible capital assets
• long-term debt update
• reserve and reserve fund update
Resolution #GPA-026-11
Moved by Councillor Neal, seconded by Councillor Partner
THAT Committee recess for 45 minutes
CARRIED
The meeting reconvened at 12:50 p.m.
The Director of Finance/Treasurer provided an explanation of education retained issues
and the preliminary capital budget.
Franklin Wu, Chief Administrative Officer, provided an overview of the preliminary
staffing requests for the 2011 budget.
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General Purpose and Administration Committee
Minutes
January 14, 2011
The Director of Finance/Treasurerhlghlighted the proposed draft operating budget and
overall impact, the next steps in the process and 2012 considerations.
ADJOURNMENT
Resolution #GPA-027-10
Moved by Novak, seconded by Traill
THAT the meeting adjourn at 2:25 p.m.
MAYOR
CARRIED
MUNICIPAL CLERK
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Leading the Way
REPORT
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: January 24, 2011 Resolution #: By-law #:
Report #: PSD-008-11
File #: PLN 8.13
Subject: .AMENDMENTS TO SIGN BY-LAW 2009-0123
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report. PSD-008-11 be received;
2. THAT the Municipality of Clarington Sign By-law 2009-123 be amended by By-law as
included in Attachment 1 to Report PSD-008-11; and
3. THAT all interested parties listed in Report PSD-008-11 and any delegations be advised
of Council's decision.
Submitted by:
Dav Crome, MCIP, RPP
Director, Planning Services
IUFUsn/ah
January 11, 2011
ter.
Reviewed by: ~'"' ~ ----- ~~~
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830
8-1
REPORT NO.: PSD-008-11
PAGE 2
1.0 BACKGROUND
1.1 The new Clarington Sign By-law 2009-123 was approved on September 21, 2009 and
came into effect on January 1, 2010. The three month period between the passing of
the Sign By-law and its taking effect was a period to allow for transition from the old by-
law to the new. Active enforcement of By-law 2009-123 is occurring.
1.2 The Planning Services Department processed 94 permanent and 103 temporary sign
permit applications in 2010, a significant increase from previous years. Ten of the
temporary sign .permits were issued for community group signage on Municipal lands in
accordance with Corporate Policy H35. The Engineering Services Department have
issued a number of special event permits for road-side signs. The permits allow for
signs in the road allowance immediately in advance of an event.
1.3 The purpose of this report is to address signage issues that have arisen in the past year
since the By-law came into effect and recommend amendments to address the issues.
2.0 SIGN BY-LAW REVIEW AND CONSULTATION
2.1 Review
Planning Services Staff undertook the review of the Sign By-law beginning in 2007 with
the collection of background information and examples from other municipalities. The
process for review of the Sign By-law included extensive public input, the retention of a
consultant with expertise in the matter, involvement of stakeholders and other
departments, and consultation with the Municipal Solicitor.
2.2 Consultation
2.2.1 Public consultation is a key factor in determining community expectations for the
development of an enforceable Sign By-law as the by-law must be grounded in public
acceptance and community standards. There were five (5) stages to the public
consultation for the Sign By-law review; a more fulsome explanation of the public
consultation process is set out in Report PSD-051-09, the steps were:
• .Public Consultation Paper
• Open Houses (Orono, Bowmanville, Courtice, Newcastle)
• Interviews and Meetings (Councillors, stakeholders, signage company
representatives)
• Sign Preference Survey
• Release of Draft Sign By-law and Public Meeting in May of 2009
2.2.2 Changes made to the Sign By-law following the Public Meeting in May 2009 included
minor wording changes and clarifications to sign types and definitions. To address the
issues surrounding election signs and the regulations for them a separate By-law being
By-law 2010-015 amending Sign By-law 2009-123 was passed in February 2010.
8-2
REPORT NO.: PSD-008-11 PAGE 3
2.2.3 During the consultation process much discussion and debate involved "mobile" or
"temporary" signs, their placement, use, visual appearance, etc. These signs are often
employed by businesses and- groups to notify the driving public of certain events which
are transitory in nature. To address. the many issues and complaints that this type of
signage was creating, the Mobile Sign Business Licensing By-law 2009-124 was
approved at the same time the new Sign By-law was passed. This by-law allows the
Municipality to license the companies that provide mobile signs and ensures that they
are meeting the standards and regulations set out in the Sign By-law.
2.3 Community Events Signs on Municipal Property
2.3.1 As part of the ongoing implementation of the Sign By-law it is recognized that many
community groups and agencies wish to advertise events, such as recreational league
registrations, fundraisers and other activities. The Municipality receives numerous
requests for signage on Municipal properties by community groups and service
agencies due to the prominent locations of municipal facilities; registration and/or
special events are held in municipal facilities such as community halls, recreation
facilities or parks.
2.3.2 The issues faced by community groups and agencies in getting their message out to the
public are the same as that of the Municipality, how to effectively communicate within
the confines of a tight budget. Most community groups and agencies only require
signage in the weeks leading up to an event, not over the longer term.
2.3.3 To assist community groups and agencies in-being able to promote their events, the
Municipality helped to facilitate this communication while adhering to the Sign By-law
2009-123 as amended by allowing for the use of Municipal properties for mobile signs
as set out in Report PSD-032-10 approving Corporate Policy H35. This approach
appears to be working well for the community groups, not-for-profit agencies and the
.mobile sign companies. The mobile sign locations on Municipal property are provided
on afirst-come-first-serve basis at no cost for the sign permit to the agency. The mobile
signs can be installed for two weeks prior to the event to allow sufficient time for
advertising.
2.3.4 The mobile sign companies will be required to renew their licenses early in 2011. The
Municipal Law Enforcement Division and Planning .Services Staff will be hosting a
seminar with the mobile sign companies to review the provisions of By-laws 2009-123,
2009-124 and the amendments included. in this report. The license applications will also
be amended to include the Sign By-law provisions that are specific to mobile signs.
3.0 PROPOSED SIGN BY-LAW AMENDMENTS
Community Events Signs on Private Property
The Corporate Policy (H35) for community event signage on Municipal property was
approved in March of 2010, three months after the Sign By-law came into effect. The
policy has worked well for the not-for-profit groups. Staff believe it would be reasonable
to incorporate similar provisions for community groups and non-profit/not-for-profit
8-3
REPORT NO.: PSD-008-11
PAGE 4
groups into the Sign By-law for private lands that community groups are renting for a
special event or own. An amendment is required to include definitions of what
constitutes a community group or non-profit/not-for-profit organization and to include
regulations whereby these groups can advertise community events for limited periods
without having to pay a temporary sign permit fee on the lands where the event will be
held.
Personal Signs
Personal signs are defined in the Sign By-law as a temporary sign used for a personal
announcement or congratulatory message which is located on a property zoned for
residential uses. Sign permits are not required for personal signs. The Sign By-law
does not regulate the size of personal signs, the number that can be placed on a
property, or the length of time they can be posted.
Staff have received public inquires into the maximum size these signs can be and the
length .of time they can be posted. It is proposed that the Sign By-law be amended to
include personal sign as a permitted sign type in Table 1 and that the Table indicate that
they only be allowed on residential properties. Personal signs are meant to be
temporary signs and will be limited to two weeks, after which they are to be removed for
a period of at least 60 days.
Multi-unit residential signs on landscape feature walls
Multi-unit residential signs are defined as a sign erected on a property to identify the
name of the multi-unit residential development. The Sign By-law permits 1 sign per
multi-unit development site.
On December 20, 2010 Council approved an amendment to the Sign By-law to permit
multi-unit residential signs on landscape feature walls for an existing development in the
Port of Newcastle. The landscape feature walls were constructed as entrance features
into the residential development, not as sign support structures for the multi-residential
development signs. In order to recognize situations where there are landscape feature
walls that can accommodate multi-unit residential development signs it is proposed that
the Sign By-law be amended to permit such signs at the entrances to these properties.
It is also proposed that the signs be permitted at each entrance to the multi-unit
residential site from a public road allowance.
Beech Avenue as a Heritage Resource Area
Schedule "1" to the Sign By-law identifies the heritage downtown cores of Bowmanville,
Orono, and Newcastle Village as heritage resource areas (HRA). Special provisions for
these areas require signage be in keeping with the heritage character of the
surrounding neighbourhood. Beech Avenue in Bowmanville is a designated heritage
conservation district under the Ontario Heritage Act. As such, it should also be
identified as a heritage resource area on Schedule "1" of the by-law so that any signage
erected will be sensitive to the heritage character of the buildings and the street. The
types of signage allowed. on Beech Avenue are already restricted because of its
residential use, this amendment does not change the type of signs that can be used.
Rather it limits the sign to designs that are in character with the heritage designation of
the area.
8-4
1/18/2011
REPORT NO.: PSD-008-11
PAGE 5
Mobile Sign Colours
Section 8.9 of the Sign By-law provides the regulations that are specific to mobile signs.
These regulations.are based on the comments submitted to-Staff during the public
consultation process. One of the most common complaints received was that the
fluorescent colouring frequently used on mobile signs to attract attention was too bright
and added visual clutter. Fluorescent or neon is the industry term used by the mobile
signs companies to describe the colours of the lettering. Examples of these brilliant
colours are shown below:
It order to address the public's comments on the intensity of the mobile sign colours, the
Sign By-law contains a provision which states that "fluorescent colours are prohibited on
a sign area". The term fluorescent was not defined in the Sign By-law. It is proposed
that the following definition be included for clarification and enforcement purposes.
Fluorescent means any bright, vibrant colour of achy-glow or neon-like
nature intended to stand out and catch the viewer's attention.
Mobile Sign Removal Period
The Sign By-law states that a maximum of three sign permits can be issued in one year
provided that sixty days has elapsed between the expiry of the last sign permit and the
mobile sign has been removed. This section does not state that the sign has to be.
removed for sixty days before another permit can be issued. This can result in
situations where a business owner could obtain a permit for a mobile sign, leave the
sign up past the sixty day expiry date, take the sign .down for a couple of days, and then
reapply for another permit. The intent was to ensure that mobile signs be removed for a
sixty day period before another sign is installed. In order to provide clarification the by-
law provision will be amended to add the sixty day removal period.
8-5
REPORT NO.: PSD-008-11
PAGE 6
Additions to Section 9, Exceptions
The Sign By-law was approved by Council in September of 2009. The exceptions that
had been made to the previous Sign By-law up until that date were included in the new
Sign By-law under Section 9. One exception was missed from the list and is to be
incorporated as Section 9.14. The exception is as follows:
9.14 A reduction in the minimum required setback from a road allowance from 1 metre
to 0.25 metres for a ground sign and a temporary sign, and a window sign for
each business is permitted for the property located at 161 .King Street East,
Bowmanville (PSD-112-08).
Two exceptions to the previous Sign By-law 97-157 were approved between Council's
approval of the new Sign By-law in September of 2009 and when it came into effect in
January of 2010. These exceptions should be included and numbered as sections 9.15
and 9.16. Approval was granted as indicated below.
9.15 A reduction in the required setback from the road allowance from 1 metre to 0
metres and an increase in the maximum permitted sign area for a ground sign
from 1.5 square :metres to 2.3 square metres is permitted for the property located
at 1848 Concession Road 6 (PSD-091-09).
9.16 A reduction in the required setback from a road allowance from 1 metre to 0.45
metres, arld a .reduction in the required visibility triangle from 3 metres by 3
metres to 3 metres by 0.75 metres to accommodate a ground sign is permitted
for the property located at 118 King Street east, Bowmanville (PSD-108-09):
A-fourth application was filed in 2009 for an exception to Sign By-law 97-157. The
application was not approved until January 11, 2010, after Sign By-law 2009-123 came
into effect, therefore it was approved as an exception to the new Sign By-law. This
exception will be numbered 9.17.
9.17 A reduction in the required setback from a road allowance from 1 metre to 0
metres, and an increase in the required size from 1.5 m2 to 2.7 m2 to
accommodate the existing ground sign for the property located at 183 Church
Street West, Bowmanville (PSD-008-10).
4.0 CONCLUSION
4.1 The proposed amendments to the Sign By-law are detailed in the amending by-law
included in Attachment 1. Approval of the amending by-law will add to the Sign By-
law's comprehensiveness and grant community groups the same privileges to advertise
on their own property or property they are. renting as they have to advertise on
Municipal property.
4.2 . These further clarifications to the By-law will enhance the enforceability of it.
Staff Contact: Isabel Little
8-6
REPORT NO.: PSD-008-11
Attachments:
Attachment 1 -Proposed Sign By-law Amendment
List of interested parties to be advised of Council's decision:
Gerry Johnston
PAGE 7
8-7
Attachment 1
To Report PSD-008-11
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2011-
being a By-law to amend Sign By-law 2009-123, as amended of the Municipality
of Clarington
WHEREAS Section 11 of the Municipal Act, 2001, Chapter 25, as amended, provides for the
amendment of By-laws regulating or prohibiting the erection of signs;
AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By-law 2009-.123, of the Corporation of the Municipality of Clarington;
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality
of Clarington enacts as follows:
Section. 2 -INTERPRETATION OF BY-LAW is hereby amended be including the
following new definitions°:
"COMMUNITY GROUP° means a volunteer based organization which has a constitution
and. by-laws in place or at minimum a mission statement or a statement of purpose.
They have a Board of Directors/Slate of Officers and they provide direct services,
programs or events that benefit the residents of Clarington. They may or may not be
incorporated provincially and/or federally. Places of worship organizations are
considered to be a community group for the purpose of this by-law.
"FLUORESCENT" means any, bright, vibrant colour of a 'day-glow or neon-like nature
intended to stand out and catch the viewer's attention.
"NON-PROFIT/NOT-FOR-PROFIT ORGANIZATION" means an organization similar to a
community group with a constitution, by-laws and a Board of directors. They are
registered/incorporated as anot-for-profit organization and should be able to provide
their not-for-profit number.
2. Section 7 -ALLOWED SIGNS is hereby amended as shown in Scliedule A.
3. Section 8.9 -Mobile Signs is hereby amended by replacing the existing 8.9 i) with the
following::
8.9 i) A maximum of three (3) sign permits may be issued within a twelve (12) month
period for the same business provided that a minimum sixty- (60) days has
elapsed between the expiry of the last sign permit and the mobile sign has been
removed for a period of sixty (60) days.
And by adding the following new points to the end of Section 8.9:
8.9 x) A maximum of three (3) sign permits may be issued within a twelve (12) month
period for signs to be installed for a maximum of two (2) weeks for a community
group or non-profit/not-for-profit organization provided that a minimum sixty (60)
days has elapsed between the expiry of the last sign permit and the mobile sign
has been removed for a period of sixty (60) days.
8.9. xi) A sign permit for mobile sign for a community group or anon-profit/not-for-profit
organization shall expire twenty-four (24) days after the erection date specified
on the sign permit for signs that are exempt from the sign permit fee. Where an
erection date is not specified, the effective date for the purpose of this section
shall be the date the sign permif is issued.
4. Section 8 -Specific Sign Regulations is hereby amended by adding a new Subsection
8.13 as follows
8-8
Section 8.13 Personal Signs
i) Personal signs may be erected for two (2) week periods. A
minimum of sixty (60) days must elapse between a personal sign
being removed and another personal sign being erected.
All subsequent subsections are renumbered, and all references to these sections in
Section 7 are renumbered accordingly.
5. Section 9 -EXCEPTIONS BY AMENDMENT is hereby amended by inserting the
following new subsections and renumbering the subsequent subsections to 9.18, 9.19
end 9.20.
9.14 A reduction in the minimum required setback from a road allowance from 1 metre
to 0.25 metres for a ground sign and a temporary sign, and a window sign for
each business is permitted for the property located at 161 King Street East,
Bowmanville (PSD-112-08).
9.15 A reduction in the required setback from the road allowance from 1 metre to 0
metres and an increase in the maximum permitted sign area for a ground sign
from 1.5 square metres to 2.3 square metres is permitted for the property located
at 1848 Concession Road 6 (PSD-091-09).
9.16 A reduction in the required setback from a road allowance from 1 metre to 0.45
metres, and a reduction in the required visibility triangle from 3 metres by 3
metres to 3 metres by 0.75 metres to accommodate a ground sign is permitted
for the property located at 118 King Street east, Bowmanville (PSD-108-09).
9.17 d reduction in the required. setback from a road allowance from 1 metre to 0
metres, and an increase in the required size -from 1.5 m2 to 2.7 m2 to
accommodate the existing ground sign for the property located at 183 Church
Street West, Bowmanville (PSD-008-10).
By adding the following new subsection:
9.21 Notwithstanding Section 3.3, community groups and non-profit/not-for-profit
organizations are deemed exempt from paying temporary sign permit fees for a
maximum of three (3) mobile signs per year for signs .that. are installed for two
week periods.
6. Tables "1", "2" and "3" of By-law 2009-123 are amended as per the shaded areas on
Schedule "A".
7. Schedule "1" -HERITAGE RESOURCE AREAS is hereby amended as shown in
Schedule B.
BY-LAW read a first time this day of 2011
BY-LAW read a second time this day of 2011
BY-LAW read a third time and finally passed this day of 2011
Adrian Foster, Mayor .
Patti L. Barrie, Municipal Clerk
$-9
SCHEDULE A
TO BY-LAW NO. 2011=
7.8 SIGNS ALLOWED BY PROPERTY USE
The sign and conditions under which they are allowed in properly use categories
shall be in compliance with Table 1 -Signs Allowed By Property .Use.
TABLE 1 -SIGNS ALLOWED BY PROPERTY USE
Column 1 Column 2 Column 3
PROPERTY USE CATEGORY
Sign Type Section RES IND COM INS AG:R
1 HRA
2 CWS
D
Overhan in Sin 8.12 N N N N N A N
Personal Sin 8.13 A N N N N N' N
Portable Si 8.14 A A A A A A A
N =Not Allowed A =Allowed
See Section 8.22 2. See Section 8.23
7.9 MAXIMUM NUMBER OF SIGNS
The maximum number of signs allowed on a property shall be in compliance with
Table 2 -Maximum Number of Signs Allowed on a Properly.
TABLE 2
MAXIMUM NUMBER OF SIGNS ALLOWED ON A PROPERTY
Si n T e Number Allowed
Mobile .Sign 1 per single business property
1 per 75 metres of store-front frontage for multi-
business ro erties to a maximum of 3
Mulfi-Unit Residential Sign 1 per multi-unit development. site entrance from a
ublic road allowance
Off-Site Direction Sin 1
Overhan in Sin 1
Personal ~Si n 1
Portable Sin 1
8-10
7.10 MAXIMUM SIGN AREA
The maximum area of a sign shall comply with Table 3 -Maximum. Sign Area.
TABLE 3 -MAXIMUM SIGN AREA ,
PROPERTY USE
SIGN TYPE RES IND COM INS AGR HRA CWSD
Monolith/Pylon Sign N 7.5 m N N N
9 m2 for multi-tenant
property with buildings
from 5001-8000 m2 floor
area
11 m2 for multi-tenant
property with buildings
8001 m+ floor area
Multi-Unif Residential 75% of N ~~
.
Sign display. .
'
surface. .
2m2 when ~ ~~~
attached to
landscape
feature wall
Off-Site Directional N 1.5 m N 1.5 m2* 1.0 m2 1.5 m
Si n
Overhanging Sign N N N N N 1.0 m2 N
Personal Sin 0.30m
Portable Sin 1.Om
N =Not Allowed '~ See Section 9.19
8-11
SCHEDULE B
TO BY-LAW NO. 2011-
Schedule "s" to Sign By-Law Haag - i23
HERITAGE RESOURCE AREAS
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8-12
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Leading the Way
File #: RE 1.2
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: January 24, 2011 Resolution #: By-law #:
Report #: PSD-009-11
Subject: BY-LAW TO GOVERN THE SALE AND OTHER DISPOSITION OF
SURPLUS MUNICIPAL LAND
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-009-11 be received;
2. THAT the By-law to govern the sale and other disposition of surplus municipal land
Attachment 3 to Report PSD-009-11 be adopted; and
3. THAT the Mayor and Clerk be authorized to sign the By-law in Attachment 3.
Submitted by: Reviewed by:
David J. Crome, MCIP, RPP
Director, Planning Services
I VAA/FUdf
12 January 2011
REPORT
,~
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830
8-13
REPORT NO.: PSD-009-11
PAGE 2
1.0 BACKGROUND
The Municipality of Clarington's By-law 95-22 for the sale and other disposition of
land has been in place since 1995. This By-law conformed to the requirements of
the Municipal Actin 1995 which required that municipalities follow mandatory
procedures when selling real property.
The Municipal Act has been amended several times since 1995 and the most
recent amendments in 2006 deleted the sections dealing with real property sales.
The Act now simply requires that municipalities adopt and maintain a policy with
respect to "its sale and other disposition of land". By-law 95-22 satisfies this
requirement, however, the revisions to the Act provide the Municipality with
greater flexibility that could streamline the land disposal process if a new by-law
is adopted.
2.0 BY-LAW DETAILS
2.1 Difference between the existing and proposed by-law
Attachment 1 highlights the minor differences between existing By-law 95-22
contained in Attachment 2 and the proposed by-law to govern the sale and o#her
disposition of surplus municipal land in Attachment 3. The substantive
differences are outlined in the following sections.
2.2 New Provisions
Section 12 of the proposed by-law exempts the sale of road allowances, lands
that the Municipality is obligated to sell pursuant to a prior agreement, such as
land that is conveyed to the Municipality on a temporary basis and is to be
conveyed back to a developer; lands sold for the purposes of providing a capital
facility; and lands sold for tax arrears. These exempted sales have procedures
outlined in other legislation or corporate policies.
2.3 Section 15 - Delegation to the CAO
Section 15 gives authority to the CAO to sell or acquire land, or enter into
agreements for, infrastructure, easement, rights-of-way, encroachments, leases
and licenses. The value of the land must not exceed $10,000, the Municipality's
interests are to be protected, all costs are to be paid by the purchaser, and the
agreement is to be acceptable to the Municipality's Solicitor. Giving the CAO the
authority to deal with such matters will allow for a more streamlined and efficient
process for Staff to deal with small-scale routine real estate transactions.
Section 15 of the proposed by-law proposes that the CAO be authorized to
engage consultants to conduct studies as may be required in order to prepare
land for sale.
8-14
REPORT NO.: PSD-009-11
PAGE 3
3.0 CONCLUSION
3.1 The proposed by-law to govern the sale and disposition of surplus municipal land
clearly outlines which transactions are governed by the by-law, when appraisal
reports are required, how public notice is to be given, how public notification of
the sale of land will occur, and the situations whereby authority is delegated to
the CAO.
3.2 The changes to the Municipal Act have enabled municipalities to streamline the
process for the disposition of land.
3.3 It is recommended that the proposed by-law be adopted and that By-law 95-22
be repealed in order to make the current procedure for land transactions more
efficient.
Staff Contact: Isabel Little
Attachments:
Attachment 1 - Chart of Recommended Revisions to By-law
Attachment 2 - By-law 95-22
Attachment 3 -Proposed by-law
8-15
Attachment 1
To Report PSD-009-11
Appraisal report required to
determine fair market value
Sales and transfers can be
made wifhout an appraisal
- no indication of when the
provision would apply.
Public notification in a local
newspaper.
Appraisal report and letter
of opinion can be used to
determine fair market value
Sales and transfers can be
made without an appraisal
- exemp#ions listed in
Section 9 and 10
Public notification in a local
newspaper, plus posting
the advertisement on
municipal website.
In addition, sale of
Municipal lands can be
promoted by newspaper
ads, offered by way of
tender or proposal call,
listed with a real estate
agent or broker, posting a
for sale sign on the
property, or exchanging
lands.
Letters of opinion are less
costly - in certain cases
such as environmentally
protected lands a letter of
opinion would be more cost
effective.
Appraisals are not required
when land is being
repurchased after
expropriation or for
municipal economic
development grants and
programs.
Additional public notification
provisions.
8-16
-- ~ -- - - -- ~- - Attachment 2
' To Report PSD-009-11
' THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 95-22
being a by-law to establish procedures governing the sale of real
property pursuant to subsections 193(2) and (3) of the Municipal
Act, R.S.O. 1990 c.M.45, as amended
WHEREAS Section 55 of the Planning and Municipal Statute Law Amendment Act, 1994 was
proclaimed to be in force on January 1, 1995. It .repealed and replaced Section 193 of the
Municipal Act, R.S.O. 1990, c.M.45 with a new Section 193;
.AND WHEREAS the new subsections 193(2) and (3) of the Municipal Act require every council
with authority to sell or otherwise dispose of real property to pass a by-law to establish
procedures, including the giving of notice to the public, governing the sale of real property;
AND WHEREAS it is expedient to enact this By-law to establish procedures governing the sale
of real property under subsection 193(2) of the Municipal Act, as amended,
NOW THEREFORE BE IT ENACTED BY THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF CLARINGTON AS FOLLOWS:
In this by-law, the teen:
• "Act" means the Municipal Act, R,S.O. 1990 c.M.45, as amended from
time to time and includes regulations made under it;
• Council" means the council of the Corporation of the Municipality of
Clarington;
• "Municipality" means The Corporation of the Municipality of .Clarington;
• "sale" includes a lease of 21 yeazs or longei; and
• "surplus property" means real property owned or leased by The
Corporation of the Municipality of Clarington which is not required for
the purposes of the Municipality.
2. The Municipality's Chief Administrative Officer, or 'a Director or other head of a
department of the Municipality to whom Council has assigned responsibility for real
property owned or leased by the Municipality in consultation with the Director of
Planning and Development, from time to time shall:
(a) identify real property that should be declared to be surplus property by
Council;
(b) report to Council recommending that Council declare the •particular real
property to be surplus property and setting out the reason why it should
be declared to be surplus property; and
(c) advise in every report recommending that Council declare particulaz real
property to be surplus property that at ]east one appraisal of the fair
market value of the real property in question should be obtained before
Council decides to sell, or exchange and transfer the real property in
accordance with the Act and this by-law, unless an appraisal is not
required under the Act.
$-~7
~ ~, ,
;,
-2-
Despite Section 2 but subject to the requirements of the Act, where real property owned
by the Municipality consists of highways, public lanes, roads or road allowances, the
Director of Public Works in consultation with the Director of Planning and Development
from time to time shall:
(a) identify the real property that should be declared surplus property by
Council;
(b) report to Council complying with the Act and Report WD-3-90 which was
adopted by Council at its meeting on February 12, 1990, recommending
that Council declare that the particular real property to be surplus property
and setting out the reasons why it should be declared to be surplus
property;
(c) advise in every report recommending that real property be declared by
Council to be surplus property that at least one appraisal of the fair market
value of the real property in question should be obtained before Council
decides to sell, or transfer the real property in accordance with the Act
and this by-law, unless an appraisal is not required under the Act; and
(d) advise in every report recommending that real property be declared to be
surplus property, appropriate terms and conditions for the sale or transfer
of the real property if it is declared to be surplus property.
4. Where a report to Council is made by the Chief Administrative Officer, a Director or
other head of a department of the Municipality pursuant to Section 2 of this By-law, the
Director of Planning and Development may also report to the same meeting of Council
in all cases in which .he is of the opinion that the real property in question, if it is
declared by Council to be surplus property, should be sold at its appraised fair market
value to a property owner for development in accordance with a land use plan of. the
Municipality rather than being sold by public tender, and shall set out his
recommendation as to the terms and conditions under which such surplus property should
be transferred to a property owner by the Municipality. Where in reviewing a report to
Council pursuant to Section 2 of this By-law the Director of Planning and Development
considers that it to be appropriate in the interest of the Municipality in order to achieve
an objective of a land use plan of the Municipality that the real property in question if
declazed by Council to be surplus property be sold to a property owner far a
consideration which is the exchange and transfer to the Municipality of real property of
an equivalent or higher value after at least one appraisal of the fair market value of the
real property to be exchanged and transferred for the surplus property has been obtained
by the Municipality, the Director of Planning and Development may recommend the sale
by way of exchange and transfer to Council setting out his recommendation as to the
terms and conditions under which the surplus property should be sold by way of
exchange for other real property. .
5. After complying with the provisions of the Act, and in the case of highways, roads or
road allowances the aforesaid Report WD-3-90:
(a) before selling or otherwise disposing of real property, Council by by-law
or resolution shall declare the real property in question to be surplus
property in public session; and
(b) Council shall also determine whether the surplus property referred to in
clause (a) shall be sold by the acceptance of an offer to purchase
submitted by members of the public in response to an invitation to the
public to tender offers to purchase, sold at its appraised fair market value
to an adjacent property owner, or exchanged and transferred for property
of equivalent or greater value as recommended by the Director of
Planning and Development pursuant to Section 4 of this By-law.
8-18
. r
~~~ '.y.
-3-
6. Before selling any surplus property whether for cash or the exchange and transfer of
other real property for it, unless otherwise provided by the Act, Council shall obtain at
least one assessment of the fair market value of the surplus property.
7. (1) In addition to complying with all relevant provisions of the Act, the Clerk shall
give notice of a proposed sale of surplus property of the Municipality whether for
a consideration to be paid in cash or the exchange and transfer of other real
property for the surplus property shall by causing a notice to be published at Least
once in a newspaper of general circulation in the area in which the surplus
property is located not less than seven days prior to the date of the meeting of
Council at which the proposed sale of surplus property for cash or exchange and
transfer is to be considered.
(2) The notice referred to in subsection 7(1) shall:
(a) briefly describe the surplus property;
(b) shall state whether it is proposed to be exchanged, sold by public
tender, or sold to a property owner;
(c) shall specify in the case of a sale of surplus property by public
tender the name and address of the official of the Municipality
from whom interested persons can obtain an information package
containing the terms and conditions of the invitation to members
of the public to tender offers to purchase the surplus property and
containing terms and conditions of any sale; and
(d) shall state that the decision of Council to sell the surph~s property
in question for cash or exchange for other real property will be
considered at the public mceting of Council on the date and at the
time specified in the notice.
By-law read a first and second time this 6th day of March 1995.
By-law read a third time and finally passed this 6ch day of March 1995.
8-19
Attachment 3
To Report PSD-009-11
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON .
BY-LAW NO.2011-
being a by-law to govern the sale and other disposition of surplus municipal land
WHEREAS Subsection 270(1) of the Municipal Act, 2001 provides that municipalities
shall adopt and maintain policies with respect to the sale and other disposition of land, the
circumstances in which the municipality shall provide notice to the public, and the
delegation of its powers and duties;
NOW THEREFORE the Council of the Corporation of the Municipality of Clarington
enacts as follows:
PART 1 -INTERPRETATION
Definitions
1. In this By-law:
"CAO" means the Municipality's Chief Administrative Officer or a designate;
"Clerk" means the Municipal Clerk;
"Council" means the Council of the Municipality; ~
"Municipality" means the Corporation of the Municipality of Clarington; and
"Sale" includes a lease of 21 years or longer.
Word Usage
2. This by-law shall be read with all changes in gender or number as the context may
require.
3. A grammatical variation of a defined word or expression has a corresponding
meaning.
Severabilitv
4. Should any section or part of this by-law be held by a Court of competent jurisdiction
to be invalid, the remainder of this by-law shall not be affected.
References to Legislation
5. In this by-law, reference to any Act is reference to that Act as it is amended or re-
enacted from time to time.
Construction
6. Except where otherwise noted, any reference in this by-law to a section or clause is
to a section or clause in this by-law.
8-20
PART 2 -PROCEDURES
Proposed Sale of Land
7. Before selling any land, Council shall:
(a) declare the land to be surplus;
(b) obtain at least one appraisal or letter of opinion of fair market value of the
.land to be sold from a qualified appraiser; and
(c) give notice to the public in accordance with Section 11.
Means of Selling
8. The Municipality may promote and effect the sale of land by any available means
including:
(a) advertising within a newspaper of general circulation;
(b) offering the land for sale by way of tender or proposal call;
(c) listing the land with a registered real estate agent or broker;
(d) posting a "for sale" sign on the land; and/or
(e) exchanging of land.
Appraisal Exemptions
9. Clause 7(b) shall not apply to the following classes of land:
(a) land repurchased by an owner in accordance with section 42 of the
Expropriations Act, and ,
(b) land sold under section 107 (General Power to Make Grants) or section 108
(Small Business Programs) of the Municipal Act, 2001.
10. Clause 7(b) shall not apply to the sale of land to the following public bodies:
(a) a municipality;
(b) a local board as defined in the Municipal Act, 2001;
(c) a school board; ,
(d) a conservation authority; and
(e) the Crown in right of Ontario or of Canada and their agencies.
Notice
11. Before any land is sold, the Clerk shall give notice to the public of the Municipality's
intention to sell the land in one or both of the following forms:
(a) by publication of an advertisement in a newspaper of general circulation
prior to the date of the meeting of Council at which the proposed sale is to
be considered; and/or
(b) by posting notice on.the Municipality's website.
Consultation
12. All Department Heads shall be advised and be given an opportunity to comment on
any proposed sale or other disposition of land.
Reguest for Acguisition
13. All requests from private land owners that the Municipality acquire all or a portion
of the owner's Land- shall be directed to the Planning Services Department. The
8-21
Planning Services Department-shall coordinate the circulation of all such requests
to all Department Heads for review and comment. Upon receipt of all comments,
the owner shall be notified in writing whether there is any irterest in acquiring the
land.
Official Plan Conformity
14. All sales and purchases made in accordance with this by-law must .conform to the
Clarington Official Plan.
Delegation
15. The CAO shall have the authority to enter into agreements and sign all documents
necessary to sell or acquire the fee simple interest in any land required for public
infrastructure purposes, or any interest in land for temporary and permanent
easements and rights-of-way,.encroachment agreements, and leases and licences
provided,
(a) the consideration paid or received for the land or the interest in land does
not exceed $10,000.00;
(b) no other Municipal interests will be adversely affected by the conveyance;
(c) for all. sales, the party acquiring the land or the interest in land pays all
transaction costs and enters into an agreement that is acceptable to the
Municipal Solicitor; and
(d) the Finance Department is advised of the sale or purchase for the purpose
of maintaining an up-to-date tangible capital asset listing.
16. The CAO and the Director of Planning Services shall have the authority to engage
consultants to prepare environmental site assessments, environmental impact
assessments, natural heritage evaluations, or any similar study that may be
required prior to the sale of land.
Aaolication
17. This by-law shall not apply to:
(a) road allowances that are sold in accordance with the Council approved
Policy and Procedure for Road Closure and Conveyance;
(b) land or an interest in land that is sold or acquired in accordance with section
13;
(c) land that the Municipality is obligated to sell pursuant to a prior agreement;
(d) land sold under section 110 (Municipal Capital Facilities) of the Municipal
Act, 2001; and
(e) land sold under Part XI (Sale of Land for Tax Arrears) of the Municipal Act,
2001.
Sale Proceeds
18. All proceeds from the sale of land shall be deposited into the appropriate account
as determined by the Director of Finance.
8-22
PART 3 -GENERAL
Repeal
19. By-law 95-22 is repealed.
Effective Date
20. This By-law shall take effect on the date that it is passed by Council.
BY-LAW read a first time this day of January
BY-LAW read a second time day of January
BY-LAW read a third time and finally passed this day of
2011 .
2011
January 2011
Adrian Foster, Mayor
Patti L. Barrie, Municipal Cleric
8-23
•
IC~
Leading the Way REP R T
O
PLANNING SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: January 24, 2011 Resolution #: By-law #: N/A
Report #: PSD-010-11
File #: PLN 26.15
Subject: DARLINGTON NEW NUCLEAR DEVELOPMENT PROJECT
DIRECTIVE FROM THE JOINT REVIEW PANELTO PARTICIPATE IN PUBLIC
HEARINGS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-010-11 be received;
2. THAT a copy of Report PSD-010-11 be forwarded to the Joint Review Panel for the
Darlington New Nuclear Power Plant Project, Ontario Power Generation, the Regional
Municipality of Durham, the City of Oshawa, the Caarington Board of Trade, and the
Central Lake Ontario Conservation Authority.
Submitted by: Reviewed by: f (~U.~-L;;~- --=-~ ~~~~.~~
Da id Crome, RPP, MCIP Franklin Wu,
Director of Planning Services Chief Administrative Officer
FUJAS/df
January 17, 2011
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830
8-24
REPORT NO.: PSD-010-11
1.0 PURPOSE OF REPORT
The purpose of this report is:
PAGE 2
To advise Council of the directive from the Joint Review Panel (JRP) for the Darlington
New Nuclear Development (NND) Project requiring to the Municipality to participate in
the public hearing for the Project (letter received December 16, 2010, Attachment 2);
and
• To inform Council of the Municipality's peer review comments on the Draft
Environmental Impact Statement for the NND Project (Report PSD-073-09), and the
previous Council's position on the potential use of cooling towers for the Project
(Resolution GPA-362-10, Attachment 3).
2.0 BACKGROUND
2.1 The Government of Ontario has directed Ontario Power Generation (OPG) to initiate the
federal approvals process to construct new nuclear generating capacity at the existing
Darlington Nuclear Generating Station to help meet the Province's baseload electrical
requirements.
2.2 New nuclear power plant projects require the following licences under the federal
Nuclear Safety and Control Act:. site preparation licence, construction licence, operating
licence (which is reviewed and renewed on a regular basis), decommissioning licence,
and a licence to abandon. OPG initiated the licensing process for the NND Project in
September 2006 by submitting a preliminary application for a site preparation licence to
the Canadian Nuclear Safety Commission (CNSC).
2.3 This application triggered the need for OPG to undertake an Environmental Assessment
(EA) for the NND Project pursuant to the Canadian Environmental Assessment Act.
OPG initiated work on the EA and the preparation of an Environmental Impact
Statement (EIS) in accordance with Guidelines issued by the federal government and
formally submitted the EIS and a revised application for a site preparation licence to the
JRP on September 30, 2009.
2.4 OPG provided funding to the Municipality of Clarington, as the host community, to retain
qualified professionals to undertake a peer review of the draft EIS prior to its submission
for federal review. The peer review was completed and the comments of the consultants
and Staff were incorporated into the EIS prior to it being submitted..
2.5 OPG and the Municipality reached agreement on a Host Community Agreement which
was endorsed by Council on July 13, 2009 (Report CAO-003-09). Under the
Agreement, OPG will provide $9.25 million in compensation to the Municipality to
addresses impacts related to traffic and the local road network, and socio-economic
impacts such as the interim .loss of the waterfront trail and the potential loss of soccer
fields. Other issues addressed in the Agreement include the improvement/
rehabilitation of affected haul routes and fire/emergency services during site preparation
and construction.
8-25
REPORT NO.: PSD-010-11 ~ PAGE 3
2.6 In March 2010, the Municipality was requested by the JRP to provide information
regarding its responsibilities as they relate to the proposed Darlington NND Project, and
also to provide the Municipality's comments on the EIS submitted by OPG. In response,
Council considered Staff Report PSD-076-10 and endorsed Resolution GPA-362-10
(Attachment 3) which provides the Municipal position on the potential use of cooling
towers for the NND Project. Amore detailed discussion of the.Municipality's comments
to the JRP. is provided in Section 4 of this report.
2.7 In December 2010, the JRP announced that it has scheduled a public hearing, to start
March 21, 2011, to consider the EIS submitted by OPG and the application for a site
preparation licence. The JRP has also advised the Municipality (Attachment 2) that it is
required to provide a written submission, make an oral presentation and participate
actively in the public hearing. The Municipality's participation at the public hearing is
discussed in Section 5 of this report.
3.0 OVERVIEW OF DARLINGTON NEW NUCLEAR DEVELOPMENT PROJECT
3.1 Under the federal EA process, the EIS must identify the expected adverse effects of the
proposed NND Project and recommend mitigation measures to minimize these effects
to the point at which they are not considered to be significant. As such, the Project as
discussed in the EIS includes site preparation, the construction and operation of the
NND Project, a preliminary decommissioning plan, plus a full suite of proposed
mitigation measures and a follow up program.
3.2 In general terms, the Darlington NND Project involves the construction, operation, and
maintenance of as many as four nuclear reactor units supplying up to 4,800 megawatts
of electrical capacity for approximately 60 years each, and development planning for the
eventual decommissioning of the nuclear facilities. It is likely that two reactors will be
constructed in the initial phase of the Project,. although the EIS addresses full reactor
build out. The construction and operation of a number of ancillary facilities, such as for
the management of used nuclear fuel, will also be required. The Project is proposed to
be located on approximately the eastern one-third of the existing Darlington Nuclear
site, bounded by the property limits to the east and north and by Holt Road on the west.
3.3 The provincial government received bids from three vendors for reactor designs; only
one of the three designs will ultimately be selected and constructed. Each reactor
design offers differing electrical outputs which will determine the number of reactors
required in order to meet the required electrical capacity:
• Atomic Energy of Canada Limited (ACR-1000) - four reactors required;
• AREVA NP (Pressurized water reactor) - three reactors required;
• Westinghouse Electric Company LLC (AP 1000) -four reactors required.
3.4 A reactor design has not yet been selected by the provincial government. In addition,
there are a number of specific Project elements that are independent of reactor design
but which will have a significant effect on site layout. Until a reactor vendor is selected
8-26
REPORT NO.: PSD-010-11
PAGE 4
and the detailed design is complete, specifics regarding the scope and form of the
overall site development cannot be determined. In order to address these uncertainties,
the EIS submitted by OPG defines the NND Project within a Plant Parameter Envelope
which is a bounding framework that includes the full range and extent of possible
variables and effects associated with the Project, and essentially presents the most
conservative (i.e. worst case) scenario.
4.0 MUNICIPAL RESPONSE TO JOINT REVIEW PANEL (REPORT PSD-076-10)
4.1 A summary of the Municipality's response to the March 25, 2010 information request by
the JRP, as set out in Report PSD-076-10, is provided below.
4.2 Responsibilities of the Municipality of Clarington
4.2.1 The JRP requested details on the legislative, policy or other directives under the
responsibility of the Municipality of Clarington that may relate to the proposed Darlington
NND Project. The Municipality's response noted the following:
• The Municipality of Clarington is one of eight area municipalities within the Regional
Municipality of Durham, which has atwo-tier governance structure. The Municipality
exercises a broad range of responsibilities under authority provided by a number of
provincial statutes that relate directly and indirectly to the proposed NND Project.
• The most significant of these responsibilities include:
o The Municipal Act: Borrowing of money for capital expenditure, economic
development and tourism, maintenance of the local road network, parks and
recreation services;
o The Planning Act: Community and land use planning., official plans, zoning
by-laws, site plan control;
o The Emergency Plans Act, The Fire Prevention and Protection Act, Ontario
Fire Code, etc: Emergency management, fire and emergency services;
o Highway Traffic Act. Traffic routing; and
o Ontario Building Code Act: Review of building applications and issuance of
building permits.
The Regional Municipality of Durham, as the upper-tier government, provides
broader scale services such as water and sewer, solid waste management, policing,
health and social services, and the overall planning framework for the Region.
4.3 Municipality of Clarington Comments on the EIS
4.3.1 The JRP also requested the Municipality to provide comments on the EIS submitted by
OPG. The Municipality retained a consulting team (led by Morrison Hershfield) in
January 2009, with funding provided by OPG, to undertake a peer review of the draft
8-27
REPORT NO.: PSD-010-11
PAGE 5
EIS prior to its submission to the JRP. The peer review focused on the Municipality's
core areas of interest, as follows:
• Socio-economic environment, including community services, infrastructure
improvements, municipal finance,. employment opportunities, and community image;
• Emergency preparedness;
• Transportation, including increased road traffic and the potential impacts to the
municipal road network;
• Natural environment, including the terrestrial, aquatic, and atmospheric
environments, and groundwater and surface water.
4.3.2 For each of these aspects of the environment, the peer review evaluated how the EIS
addressed:
• The environmental effects of the Project, the likely cumulative effects of the Project
in combination with other projects, and the significance of these effects;
• The measures proposed to mitigate adverse environmental effects; and
• The requirements of a follow-up program in respect of the Project.
4.3.3 The peer review found that OPG had comprehensively addressed all aspects of the
NND Project. Morrison Hershfield' and Staff provided numerous comments and OPG
made significant revisions to the draft EIS in response to these comments. All
comments were dispositioned to the satisfaction of the peer review team and Staff.
Council approved the final peer review report in July 2009 as the Municipality's.
comments on the draft EIS (Staff Report PSD-073-09). A copy of the staff report and
Council's decision have been provided to both OPG and the JRP.
4.3.4 In response to the JRP's request for comments on the EIS, the Municipality advised the
JRP that:
• On the basis of the peer review undertaken in 2009, the EIS and supplementary
information for the Darlington NND Project sufficiently addresses the requirements of
the EIS Guidelines from the perspective of the Municipality's mandate;
• The Municipality agrees with OPG's conclusions and proposed mitigation measures
within the realm of the Municipality's areas of responsibility and/or expertise.
4.4 Additional Comments to the JRP
4.4.1 Report PSD-076-10 noted the potential for the Darlington NND Project to be
implemented with cooling towers is of particular importance to the Municipality, and
provided additional information and discussion on this issue. This prompted Council to
endorse Resolution GPA-362-10 (Attachment 3) which states Council's opposition to the
use of cooling tower technology for the NND Project and strongly urges the JRP to give
appropriate consideration to the negative socio-economic impacts that would result from
the construction and operation of cooling towers.
8-28
REPORT NO.: PSD-010-11
PAGE 6
4.4.2 The staff report also noted that the Municipality's peer review did not address the issue
of the management of radioactive waste that would be created through the Darlington
NND Project as this is an issue that does not relate directly to the Municipality's core
areas of responsibility. However, based on the information provided in the EIS, as well
as OPG's exemplary record to date on waste management, the report indicated that the
Municipality of Clarington currently has no concerns with the manner in which OPG has
proposed to manage radioactive waste and used nuclear fuel from the Darlington NND
Project.
5.0 MUNICIPALITY'S PARTICIPATION AT THE PUBLIC HEARING
5.1 The Joint Review Panel for the Darlington NND Project was jointly created by the
federal Minister of the Environment and the CNSC to review the EIS submitted by OPG
and OPG's application for a site preparation licence. (Note: Further federal approvals
which are beyond the scope of this hearing will be required prior to the actual
construction of the reactors.) The JRP has the legal authority to compel persons or
organizations to appear if necessary.
5.2 As directed by the Panel, the Municipality is currently preparing oral and written
submissions for the hearings. These submissions will largely be based on the
recommendations in Reports PSD-073-09 and PSD-076-10. The Mayor and senior
Municipal staff will attend the hearings to present the Municipality's position and to
respond to any further queries the Panel may have.
6.0 RECENT DEVELOPMENTS
6.1 Three notable developments occurred in 2010 that affect the NND:
• The Federal Government has been considering disposal of AECL as a crown
agency. The AECL nuclear division currently remains in public ownership, whether
the federal government will dispose of it or enter into a partnership with a private
company has not been determined to date.
• The Province released Ontario's Long-Term Energy Plan which confirmed its
intention to build two new nuclear reactors at Darlington and to refurbish the four
existing reactors at the Darlington site.
• The Province announced that, on an interim basis, the 407 would terminate at
Simcoe Street. OPG's EA analysis and documents are based on the assumption
that the 407 including the East Link would be built by 2013. Additional impacts to
the local road network that could result from this decision are not addressed in the
EIS; however, the municipal -host agreement includes the issue of impacts on local
roads that are being used for construction haul routes, they will be the
responsibility of OPG to restore/rehabilitate.
8-29
REPORT NO.: PSD-010-11.
7.0 NEXT STEPS
PAGE 7
7.1 After the public hearing is concluded, the Panel has 90-days to prepare and submit its
report to the federal Minister of the environment. The Panel's report will then be
released to the public. The final decision on the EA is made by the federal Cabinet. If
approved by Cabinet, the Panel can then issue the Licence to Prepare the Site.
7.2 Staff will continue to monitor the Panel activities and report back on new developments
as appropriate.
Staff Contact: Janice Szwarz
Attachments:
Attachment 1 - .Glossary of Terms
Attachment 2 - Letter from Joint Review Panel
Attachment 3 - GPA-362-10
List of interested parties to be advised of Council's decision:
Ms. Debra Myles, Panel Co-Manager
Ms. Kelly McGee, Panel Co-Manager
Ms. Laurie Swami, Ontario Power Generation
Russ Powell, CLOC
P.M. Madill, Clerk, Region of Durham
Sandra Kranc, Clerk, City of Oshawa
Sheila Hall, Clarington Board of Trade
8-30
Attachment 1
To Report PSD-010-11
GLOSSARY OF TERMS
CNSC Canadian Nuclear Safety Commission
EA Environmental Assessment
EIS Environmental Impact Statement
JRP Joint Review Panel
NND New Nuclear Development
OPG Ontario Power Generation
8-31
Attachment 2
To Report PSD-010-11
Dar/ington New Nuc%ar Power P/ant Project
Joint Review Pane/
December 16, 2010
Franklin Wu .
Chief Administrative Officer
Municipality of Clarington
40 Temperance Street
Bowmanville, ON L1 C 3A6
D
~' D
DEC 17 2p1p
MUNICIPALITY OF CLARING70N
ADMINISTRATOR'S OFFICE
Subject: Direction to the Municipality of Clarington to Participate in the
Darlington New Nuclear Power Plant Project Public Hearing
Process
Dear Mr. Wu:
As related in my March 25, 2010 letter to you, the federal Minister of the
Environment and the President of the Canadian Nuclear Safety Commission
have established the Joint Review Panel for the proposed Darlington New
Nuclear Power Plant project. The Panel has now announced that it has sufficient
information to proceed to a public hearing for the project. This hearing will
commence on March 21, 2011 at a venue in or near the project area: Further
details on the hearing logistics will be announced in January.
In consideration of the Municipality of Clarington's responsibilities and interest
with respect to community and land use planning and other maters within the
mandate of the Joint Review Panel, the.Panel re wires the Municipality to provide
a written submission, make an oral resentation and artlcl ac Ive In e
public hearing. . he Panel expects the appropriate municipal, subject matter
expert(s) to present conclusions regarding the potential effects of the project
within the areas of responsibilitjr and expertise of the Municipality. The
representative(s) who appears at the hearing should be well versed with respect
to the proposed pro~ect and its potential effects on the area(s) of interest to the
Municl a I y of Clarin ton and should ossess the ex ertise necessa to answer
questions. rom the Panel and other hearing participants.
Information on the hearing procedures, deadlines for registration and the
submission of written and presentation materials may be accessed electronically
through links in the News Release that is available at www.ceaa-acee.gc.ca or
www.liuclearsafety.gc.ca. Questions or requests for clarification on the hearing
Darlington New Nuclear Power Plant Project Joint Review Panel
C/O Canadian Environmental Assessment Agency
Place Bell, 22nd Floor, 160 Elgin Street
Ottawa, ON K1A OH3
1/2
8-32
process may be directed to either of the Panel Co-Managers: Debra Myles at
(613) 957-0626 or Kelly McGee at (613) 947-3710.
Thank you in advance for the participation of the Municipality of Clarington in the
review of the Darlington New Nuclear Power Plant project.
Yours truly,
Mr. Alan R. Graham
Chair, Joint Review Panel
cc. Ms. Jocelyne Beaudet, Joint Review Panel Member
Mr. Joseph Kenneth Pereira, Joint Review Panel Member
Ms. Patti Barrie, Municipal Clerk, Municipality of Clarington
Ms. Janice Szwarz, Senior Planner, Municipality of Clarington
2/2
8-33
Attachment 3
To Report PSD-010-11
DARLINGTON NEW NUCLEAR DEVELOPMENT PROJECT RESPONSE TO
INFORMATION REQUEST FROM JOINT REVIEW PANEL
Resolution #GPA-362-10
Moved by Mayor Abernethy, seconded by Councillor Hooper
THAT Report PSD-076-10 be received and approved as the Municipality of Clarington's
response to the letter dated March 25, 2010 from Mr. Alan Graham, Chair of the Joint
Review Panel for the Darlington New Nuclear Power Plant Project;
THAT Council adopt the following resolution:
"WHEREAS the Darlington Nuclear Generating Station has been a significant
part of the Municipality of Clarington since the 1980s, and has provided many
positive benefits to the community with minimal adverse effects on the natural
environment;
AND WHEREAS Municipality of Clarington Council and Staff have attended
numerous meetings and information sessions with respect to the Darlington New
Nuclear Power Plant Project and are therefore very knowledgeable with respect
to the Project;
AND WHEREAS the Municipality of Clarington retained a qualified team of
professionals to undertake a detailed peer review of the draft Environmental
Impact Statement for the Darlington New Nuclear Power Plant Project and, on
the basis of this peer review, can state with confidence that the Environmental
Impact Statement meets the requirements of the Guidelines for the preparation of
the document and that it satisfactorily addresses the Municipality's issues and
concerns with respect to the Project;
AND WHEREAS the Council and the residents of the Municipality of Clarington
have been steadfast in their support for the proposed Darlington New Nuclear
Power Plant Project and are eager to have nuclear power generation continue as
a positive presence in our community;
AND WHEREAS Council and the community of Clarington are very concerned
that the Joint Review Panel is considering the use of cooling towers for the
Darlington New Nuclear. Power Plant Project in order to minimize the impact on
aquatic organisms and habitat;
AND WHEREAS the Municipality of Clarington's peer review of the Draft
Environmental Impact Statement for the Darlington -New Nuclear Power Plant
Project agreed with the study's conclusions that the once-through lakewater
cooling system as recommended by Ontario Power Generation would operate
8-34
Attachment 3
To Report PSD-010-11
with minimal impact on the aquatic organisms and habitat in Lake Ontario, while
the construction and operation of cooling towers would result in long term
adverse impacts on the socio-economic environment of Clarington and Durham
Region;
NOW ,THEREFORE BE IT RESOLVED that the Council of the Municipality of
Clarington hereby advises the Joint Review Panel that itsupports aonce-through
lakewater cooling system for the Darlington New Nuclear Power Plant Project
.and strongly opposes the use of any cooling tower technology;
AND FURTHER THAT the Council of the Municipality of Clarington strongly
urges the Joint Review Panel to give appropriate consideration to the negative
socio-economic effects on the Municipality of Clarington and Durham Region that
would result from the construction and operation of cooling towers for the
Darlington New Nuclear Power Plant Project"; and
THAT a copy of Report PSD-076-10 and Council's decision be forwarded to the Joint
Review Panel for the Darlington New Nuclear Power Plant Project, Ontario Power
Generation, the Regional Municipality of Durham, the City of Oshawa, the Clarington
Board of Trade, and the Central Lake Ontario Conservation Authority.
8-35
C~a17~~ REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday, January 24, 2011
Report #: EGD-003-11 File #:
Resolution #:
By-law #:
Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER,_2010.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-003-11 be received for information
~~.
t I --,
Submitted ~ ~ ~
A. S. annella, C. .T.
tai Director of Engineering Services
ASC*RP*bb
January 07, 2011
Reviewed by: ~ ~~'``~.-~ ~~
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-1824
9-1
REPORT NO.: EGD-003-11
BACKGROUND
PAGE 2
1.1 With respect to the Building Permit Activity for the month of DECEMBER 2010, Staff wish to
highlight the following statistics for the information of Committee and Council.
MONTH OF DECEMBER
2010 2009
BUILDING
CATEGORY NUMBER OF
PERMITS VALUE OF
CONSTRUCTION NUMBER OF
PERMITS VALUE OF
CONSTRUCTION % CHANGE OF
VALUE 2010-2009
Residential 49 $9,352,509 55 $9,856,447 -5.1%
Industrial 1 $5,000 0 $0 N/A
Government 0 $0 0 $0 N/A
Commercial 3 $790,000 3 $742,715 6.4%
Institutional 1 $14,600 1 $99,286 -85.3%
Agricultural 1 $42,905 1 $30,000 43.0%
Demolition 0 $0 3 ~ $0 N/A
TOTAL 55 $10,205,014 63 $10,728,448 -4.9%
YEAR TO DATE
2010 2009
BUILDING
CATEGORY NUMBER OF
PERMITS VALUE OF
CONSTRUCTION NUMBER OF
PERMITS VALUE OF
CONSTRUCTION % CHANGE OF
VALUE 2010-2009
Residential 857 $154,857,538 519 $80,592,782 92.1%
Industrial 6 $2,107,125 4 $609,714 245.6%
Government 8 $2,562,900 1 $550,000 366.0%
Commercial 52 $27,361,659 49 $28,319,784 -3.4%
Institutional 29 $12,700,440 14 $14,347,046 -11.5%
Agricultural 28 $3,448,139 21 $7,745,975 -55.5%
Demolition 62 $0 35 $0 N/A
TOTAL 1,042 $203,037,801 643 $132,165,301 53.6%
9-2
REPORT NO.: EGD-003-11
PAGE 3
1.2 With respect to building permit. activities (over $250,000) and large residential building permit
activities, the details are provided as follows:
Owner /Applicant Construction Type Location Value
KING 8 MILL INVESTMENTS INC Interior Finishes of Shoppers 1 KING EAST AVENUE, NEWCASTLE $500,000
Drug Mart VILLAGE
WEST DIAMOND PROPERTIES INC Temporary Sales Office 2,101 GREEN ROAD, BOWMANVILLE $270,000
8 PLAYERS BUSINESS PARK
9-3
REPORT NO.: EGD-003-11
PAGE 4
The following is a comparison of the types of dwelling units issued for the month of "DECEMBER"
and "YEAR TO DATE".
Dwelling Unit Type "DECEMBER" 201t1 Dwelling Unit Type "YEAR TO DATE 2010"
21
0 0 Apartment
Townhairse /.-Apartment 111 4%
0 % 09~ Toti,~nhouse
-..
`'t
19°to
~,
8
Semi- ~ 347
Detached Single
290
Detached
„~. ~ 58%
~z
rr ,
114
20 Semi-
~..
,,,,; , . Single Detached
~:
Detached o
19~
~~ Single Detached 20 71°'~ ~. Single Detached 347
^Seml-Detached $ ^Seml-Detached 114
^ Townhouse D ^ Townhouse 111
M Apartment 0 :~ Apartment 21
The following is a historical comparison of the building permits issued for the month of
"DECEMBER" and "YEAR TO ,DATE" for a three year period.
Historical Data"YEAR TO DATE"
$250,000,000
~ $200,000,000
9-4
~ $150,000,000
$100,000,000 -~
$50,000,000
2010 2009 2008
$203,037,801 $132,165,301 $193,402,725
$0
REPORT NO.: EGD-003-11 PAGE 5
PERMIT REVENUES
2010 2009
December Year to Date December Year to Date
PERMIT FEES $68,796 $1,442,665 $71,145 $895,599
INSPECTION SERVICES
2010 2009
December Year to Date December Year to Date
Building Inspections 379 5,628 309 5,054
Plumbing & Heating Inspections 350 5,689 335 5,885
Pool Enclosure Inspections 0 90 1 65
TOTAL 729 11,407 645 11,004
NUMBER OF NEW RESIDENTIAL UNITS
2010 2009
December Year to Date December Year to Date
Single Detached 20 347 29 208
Semi-Detached 8 114 2 46
Townhouse 0 111 0 7
Apartments 0 21 2 13
TOTAL 28 593 33 274
9-5
REPORT NO.: EGD-003-11 PAGE 6
RESIDENTIAL UNITS HISTORICAL COMPARISON
YEAR:
AREA ~ oend of
December)
2009
2008
2007
2006
2005
2004
2003
.2002
2001
2000
Bowmanville 282 98 340 451 609 307 587 468 345 312 188
Courtice 236 113 134 82 126 241 .173 180 133 129 231
Newcastle 37 24 60 77 84 202 191 123 131 76 110
Wilmot Creek 8 9 30 16 15 15 25 29 38 24 19
Orono 1 0 2 1 1 1 2 0 1 0 0
Darlington 8 6 10 6 7 14 15 13 17 47 102
Clarke 6 11 5 11 12 13 10 16 15 9 17
Burketon 1 0 0 0 0 1 1 1 1 0 1
Enfield 0 0 0 0 0 0 0 0 0 0 0
Enniskillen 3 2 0 0 1 1 1 0 2 5 7
Hampton 0 0 0 1 1 0 0 3 1 1 1
Haydon 0 0 0 0 0 0 0 0 0 0 0
Kendal 1 1 0 1 0 0 1 0 3 2 0
Kirby 1 0 0 0 0 0 0 0 0 0 0
Leskard 0 0 0 0 0 0 0 0 1 0 0
Maple Grove 0 0 0 0 0 0 0 1 0 0 0
Mitchell Corners 0 0 0 1 0 0 1 0 0 0 0
Newtonville 7 5 7 2 2 4 5 3 3 0 3
Soiina 1 5 0 6 3 3 3 3 1 1 0
Tyrone 1 0 5 0 0 0 0 3 9 3 0
TOTALS 593 274 593 655 861 802 1,015 843 701 609 679
9-s
lay'
.~ n
Leading the Way REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Monday January 24, 2011
Resolution #:
Report #: EGD-004-11 File #: By-law #:
Subject: TERMINATION OF MUNICIPAL ACCESS AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON AND
BLINK COMMUNICATIONS INC.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report EGD-004-11 be received; and
2. THAT the Mayor and Clerk be authorized to terminate a Municipal Access
Agreement between the Corporation of the Municipality of Clarington and Blink
Communications Inc.
Respectfully submitted by,
r,
;,
~~-, ,
~ Ua` ~~
Submitted y: A.S. Cannella
~~ ~ Director of Engineering Services
ASC/jo
December 10, 2010
v~~~~
Reviewed by: Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-9282
9-7
REPORT NO.: EGD-004-11
PAGE 2
1.0 BACKGROUND
1.1 Blink Communications (Blink) entered into a Municipal Access Agreement (MAA)
with the Municipality of Clarington on July 13, 2009. The agreement set out
various terms and conditions between this telecommunications company and the
Municipality. The format of the agreement matched other MAA's with Rogers
Communications Inc. (Rogers) and Bell.
1.2 On January 30, 2010, Blink was purchased by Rogers (Attachment 1). Since
there is already an identical MAA between Rogers and the Municipality of
Clarington, Rogers is requesting we terminate the redundant Blink MAA
(Attachment 2). Any obligations required of Blink would simply be incorporated
into the existing MAA with Rogers.
1.3 Engineering staff and the Municipal Solicitor have .reviewed this request and are
agreeable to the proposal. The extent of Blink's system within the Municipality
was limited to several fibre optic high bandwidth lines in Bowmanville.
1.4 Annual MAA fees for Bell, Rogers and Blink are set based on estimated number
of Municipal Consents for the upcoming year. (This lump sum fee can be
adjusted if the annual volume of work significantly increases or decreases). In
the case of Blink, their annual fees were initially set at $7,500 per year on the
presumption that they may need numerous Municipal Consents. However, no
Municipal Consents were needed and as such, their annual fee likely would have
been significantly reduced. Should Blink's former network be expanded by
Rogers, the annual fees may be increased to reflect the increased volume of
Municipal Consents.
Attachments:
Attachment 1 -Documentation confirming Rogers' purchase of Blink
Attachment 2 -Letter from Rogers requesting termination of Blink agreement
9-8
REPORT NO.: EGD-004-11
PAGE 3
List of Interested Parties:
Rogers Communications Inc.
9-9
A i
ATTACHMENT N0.:1
REPORT NO.: EGD-004-11
Execution Version
Oakville Hydro Corporation
As Vendor -
-and- ,
Rogers Cable Communications Inca
As Purchaser
SHARE PURCHASE AGREEMENT
BLLNK COMN[UNICATIONS INC.
DATED JANUARY 7, 2010
9-1 ~ 1232G8G8.L9
SHARE PURCHASE AGREEMENT
This Agreement dated January 7, 2010 is made
BETWEEN:
Oakville Hydro Corporation (the "Vendor")
-and-
Rogers Cable Communications Inc. (the "Purchaser"}
RECITALS
Blink Communications lnc. (the "Corporation") is a corporation incorporated under the laws of
Ontalao.
The Vendor is, as at the date hereof, the registered and beneficial owner of all of the issued and
outstanding shares in the capital of the Corporation (the "Shares").
The Purchaser is willing to purchase and the Vendor is willing to sell the Shares on and subject
to the ternis and conditions contained in this Agreement.
Far good and valuable consideration, the receipt and adequacy of which are
hereby acknowledged by each Party, the Parties agree. as follows:
ARTICLE 1
INTERPRETATION
1.1 Definitions. In this Agreement:
"Actual End Date" has the meaning set out in Section 6.2(e).
"Adjustment Date" means the third Business Day after the Closing Date Normalized
Working Capital is finally determined in accordance with Section 2.6 or 2.7, as the case
may he.
"Affiliate" means, with respect to any Person, any other Person who directly or
indirectly controls, is controlled by, or is under direct or indirect common control with,
such Person, and includes any Person in like relation to an Affiliate. A Person shall be
deemed to "control" another Person if such Person possesses, directly or indirectly, the
power to direct or cause the direction of the management and policies of such other
Person, whether through the ownership of voting securities, by contract or otherwise; and
the term "controlled" shall have a similar meaning.
~zszc,~~~.i~
9-11
-3-
-47-
IU.16 Coonterpnrts. This Agreement may be executed in counterparts, each of which shall be
deemed to be en original and both of which taken together shall be deemed to consfitute one and
the same instrument, To evidence its cxccu6on of an origins! counterpart of this Agreement, a
Party may send a copy of its original signature on the execution page hereof to the other Party by
facsimile or email transmission and such transmission shall constitute delivery of an cxecuted
copy of this Agreement to the receiving Party.
1N WITNESS WHEREOF the Parties have executed this Agreement as of the
date first above written,
OAKVILLE HYDRO CORPORATION
syr,....~~~t.r=
Name: Lesley Gallinger
Title: Chief FinOfficer
By:
Name. en
Title: Interim ChiefExecutive Officer
ROGERS CABLE COMMUl~IICATIONS INC.
~Y..._.
Name:
Title:
D~~
Namc:
Title;
9-12
-47-
10.16 Counterparts. This Agreement may be executed in counterparts, each of which shall be
deemed to be an original and both of which taken together shall be deemed to constitute one and
the same instrument. To evidence its execution of an original counterpart of this Agreement, a
Party may send a copy of its original signature on the execution page hereof to the other Party by
facsimile or email transmission and such transmission shall constitute delivery of an executed
copy of this Agreement to the receiving Party.
IN WITNESS WkiEREOF the Parties have executed this Agreement as of the
date first above written.
OAKVILLE HYDRO CORPORATION
By:
Name: Lesley Gallinger
Title: Chief Financial Officer
By:
Name: Ray Green
Title: Interim Chief Executive Officer
ROGERS CABLE COMMUI~tICATIONS INC.
By:
Name:l.~v/rit'Li7 ~OGI~~
Title:
By:_ ~
Name: Ben Calabrese
Title: Vice President,
Corporate Developmen+.
I3326868.I7
9-13
ATTACHMENT N0.:2
~~ ~ ~ ~~rw REPORT NO.: EGD-004-11
Michael E. Piaskoski
Director, Municipal & Industry
Relations
VIA E-MAIL Rogers Communications
333 Bloor Street East; 9th Floor
Toronto, ON M4W 1G9
November 9, 2010 Direct: 416.935.4808
Fax: ~ 416.935.4655
michael. piaskoskiCc~rci. rogers.com
Mr. Norman Clark
Manager of Construction
The Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario L1 C 3A6
Dear Mr. Clark:
RE: Rogers' Acquisition of Blink Communications Inc.
As you may be.aware, on January 30, 2010, Rogers Communications Inc. ("Rogers")
completed its acquisition of Blink Communications tnc. ("Blink") from Oakville Hydro.
Our records show that Blink had installed and maintained facilities within the Municipality
(the "Blink Facilities") and entered into a Municipal Access Agreement dated July 13,
2009 (the "Blink MAA") which is set to expire July 12, 2014.
We note, however, that Rogers arid the Municipality entered into a Municipal Access
Agreement dated December 1, 2007 (the "Rogers MAA") with substantially the same
terms and conditions as the Blink MAA. Therefore, as a matter of convenience and in
order to avoid unnecessary duplication, we would kindly ask you, .by executing this letter
below, to consent to the.termination of the Blink MAA and confirm that all of the Blink ~~
Facilities under the Blink MAA are, effective January 30, 2010, subject to and governed
by the Rogers MAA,.
If you have any questions regarding the above, please do not hesitate to contact me at
416.935.4808 or michaeLpiaskoskiCa~rci.rogers.com.
1 /2
9-14
O ROGERS
Thank you for your assistance.
~~``~-,
Michael E. Piaskoski
Director, Municipal and Industry Relations
Rogers Communications Inc.
**
By signing this letter, the undersigned hereby:
(a) agrees to terminate the Blink MAA effective January 30, 2010; and
(b) agrees that, effective January 30, 2010, all of the Blink Facilities that were
governed by the Blink MAA shall form and become part of the facilities owned
and operated by Rogers and are subject to and governed by the Rogers MAA.
The Municipality of Clarington
Per:
c. Bernard Min, Rogers
Giulio DeGasperis, Rogers SYD
Candis Elliott, Rogers Support Services
Name:
Title:
2/2
9-~5
1'
~~ ~
Leading the Way
REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting: General Purpose and Administration Committee
Date: Monday January 24, 2011
Resolution #:
Report #: EGD-005-11 File #: R.90.96 By-law #:
Subject: REGION OF DURHAM LIBERTY STREET WATERMAIN
REALIGNMENT AT HIGHWAY 401
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-005-11 be received;
2. THAT the Mayor and Municipal Clerk be authorized to sign the Region of
Durham's "Permission to Enter" agreement for works required by the Region on
the Municipality of Clarington's property at 33 Lake Road and 181 Liberty
Street; and
3. THAT upon completion of the work and preparation of necessary Reference
plans that the Mayor and Municipal Clerk be authorized to sign the easement
agreement(s) for. the installed watermain.
Respectfully by,
Submitted y: A.S. Cannella
~` ~ C Director of Engineering Services
ASC/jo
January 17, 2011
i'" - -,
Reviewed by: Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-9282
9-16
REPORT NO.: EGD-005-11
PAGE 2
1.0 BACKGROUND
1.1 A leak in the cast iron watermain (built in 1965) on Duke Street between Baseline
Road and the south end of Liberty Street at the eastbound Highway 401 ramp
was detected on April 22, 2010. Regional Municipality of Durham (Region) staff
investigated and confirmed through testing conducted by Canada Leak Detection
that the break was located under Highway 401. This section of the watermain .
between Baseline. Road and Liberty Street was isolated and a temporary 50
millimetre (mm) water service line was installed on Liberty Street to maintain
water supply to affected residents south of Highway 401 on Duke Street.
Regional Works Department staff have explored various alternatives to reinstate
a permanent water supply.
Works Department staff reviewed several alternatives and recommend extending
the existing watermain on Liberty Street that terminates in front of the Tourism
Office, south, to connect to the existing watermain on Liberty Street. The
proposed 400 millimetre (mm) watermain will be constructed under Highway 401
in a 900 mm steel casing to meet the standards of the Ministry of Transportation
of Ontario (MTO). This alternative secures the replacement of the Wharf Street
watermain crossing of Highway 401 in the future, as required.
Due to the close proximity of the Liberty Street/Highway 401 underpass and
Ministry of Transportation requirements related to constructing servicing under
Highway 401, the Region of Durham's proposed design alignment goes through
the Municipality of Clarington's properties at 181 Liberty Street, which houses
Clarington Tourism and Clarington Board of Trade, and 33 Lake Road, home of
Clarington's Animal Shelter, as shown on Attachment 1.
Clarington staff have been consulted by the Region of Durham through the
design process and have no concerns with the proposed alignment.
In order to confirm acceptance of the proposed works and to receive formal
permission to access lands owned by the Municipality of Clarington, the Regional
9-17
REPORT NO.: EGD-005-11
PAGE 3
Municipality of Durham has requested Clarington to sign a "Permission to Enter"
agreement, as per Attachment 2.
Due to the nature of the work and the possibility of some alignment modifications,
should unforeseen obstructions be encountered, the preparation and registration
of easements for the watermain will be completed after the works are finished.
As part of the works, the Region of Durham has agreed to restore all disturbed
areas to match the existing condition to the satisfaction of the Municipality of
Clarington.
2.0 CONCLUSION
2.1 As this work will address an existing need for the replacement of watermain
servicing to the Municipality's Animal Shelter and the properties on Duke Street
south of Hwy 401 as well as providing for future servicing needs, it is
recommended that the Mayor and Municipal Clerk be authorized to sign the
"Permission to Enter" agreement. In addition, it is further recommended that the
Mayor and Municipal Clerk be authorized to finalize and sign. the easement
agreements necessary for the installed watermain subsequent to the completion
of the works.
Attachments:
Attachment 1 -Key Map
Attachment 2 -Permission To Enter
List of Interested Parties:
Paul Storms, Region of Durham
Jennifer Cooke, Municipality of Durham (Tourism Office)
Sheila Hall, Clarington Board of Trade
Anne Greentree, Municipality of Clarington (Animal Control Shelter)
9-18
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ATTACHMENT N0.:1
REPORT NO.: EGD-005-11
ATTACHMENT NO.: 2
PERMISSION TO ENTER REPORT NO.: EGD-005-11
Description/Iteason 1.01 The Municipality of Clarington being the owner (the `Owners')
for Permission of Part of Lot 10 ,Broken Front Concession in the Town of Bowmanville, Regional•
Municipality of Durham, municipally known as The Municipality of Clarington now
shown outlined in yellow on Schedule `A' attached hereto (the `Land'), do hereby
grant the Regional Municipality of Durham, its servants, agents, contractors and
workmen with all necessary materials, equipment, machinery and vehicles, Permission
to Enter the said Land for the purpose of the construction of a watermain (hereinafter
referred to as the `Work').
Term 2.01 The term of the this Permission to Enter shall commence as of the date of execution by
the Owners and shall terminate the 1 sc day of July 2011.
Restoration 3.01 The Region will restore the Owners land (that portion not being acquired by a
subsequent Offer to Sell agreement) back to its original condition or as near as
practical, subsequent to completion of the Work.
Consideration 4.01 The consideration for this Permission to Enter is:
$2.00 (Two Dollars), receipt of which is hereby acknowledged.
Indemnification 5.01 The granting of this Permission to Enter does not constitute a release from damages that
may be caused by any reason of this Permission by the Region, it employees, servants,
agents, contractors and consultants over the Land and the Region agrees to indemnify
and save Owner harmless from any and all manner of action, causes of actions, claims,
demands, damages or costs whatsoever arising out of loss, damage or injury sustained
by any person or persons including the loss of life to person or persons which would not
have occurred but for reason of this Permission, unless caused by negligence attributable
to the Owner.
The Municipality of Clarington hereby executes this Agreement dated at
day of ~ , 2011.
Name and Title
I/We have the authority to bind
the Corporation
Name and Title
UWe have the authority to bind
the Corporation •
The Region hereby executes this Offer this _ day of
2011.
this
THE REGIONAL MUNICIPALITY
OF DURHAM
C. R. Curtis, P. Eng:, MBA.
Commissioner of Works
9-20
Clara n
REPORT
EMERGENCY AND FIRE SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: January 24, 2011 Resolution #: By-law #: n/a
Report #: ESD-002-11 File # n/a
Subject: MONTHLY RESPONSE REPORT -DECEMBER 2010
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ESD-002-11 be received for information.
~ ~
------
Submitted by: ~ L-- Reviewed by:
- ordon Weir, AMCT, CMM111
Director Emergency & Fire Services
GW~m
~-u.,-~Q~ ern,
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
11-1
REPORT NO: ESD-002-11
PAGE 2
1.0 BACKGROUND
1.1 Report ESD-002-11 covers the month of December 2010 and is intended to provide
Council with relevant, timely information on the activity of the Emergency and Fire
Services Department.
2.0 COMMENT
2.1 The Department responded to 319 calls during this period and recorded total fire
losses of $512,200. Attachment 1 to .Report ESD-002-11 provides a station response
summary, description of call types, a call type summary, a dollar loss summary, an
enforcement summary and a public education summary.
Attachment #1: Activity Report
11-2
Attachment #1 to ESD-002-11
CLARINGTON EMERGENCY ~ FIRE.SERVICES ACTIVITY REPORT
REPORT PERIOD: December 1, 2010 OO:OO:OOhrs -December 31, 2010 23:59:59hrs
_ _
STATION RESPONSESUMMARY'~
STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS
Bowmanville Newcastle Orono Courtice Enniskillen MONTH
THIS
174 37 13 81 14 319
MONTH
TO DATE 1772 377 206 812 105 3272
DESCRIPTION OF;CACL TYPES, ,;~ .
- --.. ,
Fire and Explosions: Instance or destructive and uncontrolled burning involving structures,
vehicles and open area fires, including explosion of combustible solids, liquids or gasses which
may or may not have resulted in a dollar loss
Overpressure Rupture/Explosion: An explosion or rupture as a result of pressure, no fire
Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g.
pot on stove, cooking - smoke or steam, lightening, fireworks
Burning (controlled): Complaint call related to outdoor controlled burning, authorized or
unauthorized. Fire Department did not take suppression action.
False Fire Call: Alarm activation or fire call that when investigated, is determined to be as a
result of equipment failure, malicious/prank, perceived emergency, accidental activation of
alarm by a person
CO (carbon monoxide) False Call: a call where it is determined that the detection equipment
malfunctioned or there was a perceived emergency - no CO leak
Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as
natural gas, propane, refrigerant, miscellaneous/unknown, gasoline or fuel, toxic chemical,
radio-active material, power lines down or arcing, bomb, explosive removal standby, CO
(carbon monoxide) or other public hazard.
Rescue Call: a call for a person in danger due to their proximity to the occurrence and who is
unable to self evacuate and is assisted by Fire Department personnel i.e. vehicle accident,
building collapse, commercial/industrial accident, home/residential accident, persons trapped
in elevator, water rescue or water/ice rescue.
Medical/Resuscitator Call: Includes a response to a patient(s) suffering from asphyxia,
respiratory condition, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock,
heart attack, stroke, drug related, cuts, abrasions, fractures, burns, person fainted, nausea and
pre-hospital care such as administering oxygen, CPR, defibrillation, or first aid.
Other Response: Assistance to other Fire Departments, calls cancelled on route, non fire
incidents where an illegal grow operation or drug operation was discovered.
11-3
..,; . .
CALLTYPE SUMMARY ' >. T '~'
,~
20 10 20 09
PERIOD TO DATE pER OD TO DATE
FIRES`%.fXPLQSIONS. 6 171 11 176
OVERPRESSURE RUPTURE;',
EXPLOSIONS 0 0 1 5
PRE FIRE CONDITIONS 5 50 5 58
BURNING (controlled) 1 111 6 92
FALSE FIRE CALLS 34 299 36 396
CO FALSE CALLS 21 202 19 218
PUBLIC HAZARD CALLS 21 131 14 144
RESCUE CALLS 46 387 31 386
MEDICAL CALLS -167 1683 134 1571
OTHER RESPONSES 18 238 15 176
TOTALS 319 3272 272 3222
~" ' ~~ ~ ~"-DOLLAR LOSS SUMMARY.~~, ~ '{
2010 2009
PERIOD TODATE PER OD TODATE
FIRE $512,200 $4,217,110 $484,800 $2,861,600
11-4
ENFORCEMENT.,SUMMARY :,
<.
2010 2009
ACTIVITY TODATE TODATE
PERIOD PER OD
FIRE INSPECTIONS 9 233 8 473
COMPLAINT INSPECTIONS 11 107 139 '246
FIRE SAFETY PLAN 1 8 1 30
REVIEW
PLANS REVIEW 2 165 6 234
SITE VISIT/
5 84 4 101
APPROVAL/PERMIT
ALARM FOR LIFE
PROGRAM RESIDENTIAL 0 554 0 720
VISITS
PART 1 SMOKE ALARM 0 2 0 6
TICKETS ISSUED
PART 3 FIRE CODE 3 5 0 3
CHARGES
FIRE INVESTIGATION 6 23 3 11
PUBLIC.EDUCATION~SUMMARY'
~ _ .. .;4~ . _. _.
2010 2009
ACTIVITY PERIOD TODATE PER OD TODATE
STATION TOURS 2 50 2 35
SCHOOL/FIRE TRUCK
VISITS 3 19 0 13
FIRE SAFETY HOUSE VISITS 0 11 0 10
PUBLIC EVENTS 2 20 0 17
SAFETY LECTURES 2 10 0 9
FIRE EXTINGUISHER
TRAINING 2 g 0 4
11-5
CIc~~C1Il~,°'~OIl REPORT
CLERK'S DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: January 24, 2011 Resolution#: By-law#: N/A
Report: CLD-004-11 File#: C12.GE
Subject: APPOINTMENTS TO VARIOUS BOARDS 8~ COMMITTEES - 2011-2014
RECOMMENDATIONS:
It is respectfully. recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-004-11 be received;
2. THAT the Committee consider the applications for appointment to the various
boards and committees and appoint the members respectively;
3. THAT the Municipal Clerk's Department be authorized to advertise for any
remaining vacancies; and
4. THAT a By-law, repealing By-law 2004-229, regarding the composition of the
Clarington Public Library, be approved.
Submitted by: Reviewed by: ~~~ `/~-~~~C.
. B rie, CMO Franklin Wu,
unicipal Clerk Chief Administrative Officer
PLB/jg
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
13-1
REPORT NO.: CLD-004-11
PAGE 2
1. BACKGROUND
The Municipality of Clarington has several Boards, Committees and appointments
which expire with the term of Council.
Accordingly, the Municipal Clerk's Department prepared the attached advertisement,
which was placed in the following papers:
• Clarington This Week -December 15, 22, January 5 and January 12
• Orono Weekly Times -December 15, 22, January 5 and January 12
In addition, the advertisement was placed on the Municipality's Website,
www.clarington.net.
2. LIST OF APPLICANTS
The applications have been circulated confidentially under separate cover as they
contain personal information. Below is an alphabetical listing of the various Boards
and Committees and applicable information.
Please note that an asterisk preceding the applicant's name indicates that the
person is presently a member of the Board or Committee.
"LATE" following the name indicates the application was received past the deadline
of January 14, 2011 at 4:30 p.m.
A space has also been left to indicate the necessary Council representative
appointments.
Abandoned Cemeteries Board (7 citizens & 1 Council rep.)
*John Murray Bate
Jim Becksted
Larry J. Gilks
Scott Kimmerer (LATE)
Suzanne Land
*Terry Maye
Bryan Ransom
Bonnie Seto
Blair Smyth
*Laura Suchan
Todd Taylor
Christopher Weller
Council Rep:XX
13-2
REPORT NO.: CLD-004-11
PAGE 3
Accessibility Advisory Committee (6 citizens of which four (4) members. shall
be persons with disabilities, one (1) member at large interested in issues related
to persons with disabilities, one (1) member (parent) representing children with
disabilities and + 1 Council reo.)
*Sally Barrie
*Keith Brettell
Jennifer Forde
Tucker Gordon
Tim Hick
Andrea Horgan
*Sylvia Jaspers-Payer
*David Kelly,
Shea-Lea Latchford
Julie Michalejko-Earle
Bryan M. Ransom
Council Rep: XX
Agricultural Advisory Committee (10 agricultural representatives of various
farming interests (beef, dairy, apple, greenhouse, cash crops, hog, poultry, etc.).,
1 of which is a re . of the Durham Federation of A riculture + 1 Council re .
*Tom Barrie
*Eric Bowman
*Mark Bragg
John Cartwright
Les Caswell
*Gary Jeffery
James Kamstra
*Jennifer Knox
Sarah McLaren
*Ross McMaster
*Brenda Metcalf
*Henk Mulders
*Donald Rickard
Todd Taylor
Tim Tufts
*Ted Watson
Durham Federation of Agriculture Rep: XX
Council Rep: XX
13-3
REPORT NO.: CLD-004-11
PAGE 4
Committee of Ad'ustment 6 citizens
Paul Allore
Brian Arsenault
Valerie Aston
John Murray Bate
David Brandreth
Gerald (Gerry) Brown
Milton Dakin
Charmaine Dunn
Jeffrey Haskins
Barry A. James
*Jean-Michel Komarnicki
Robert Malone
Allan McArthur
Lynn McCullough
Donna Naulls (LATE)
Norman W. Neads
Andre O'Bumsawin
*Latifun (Ashna) Prasad '~
Mike Sinclair
Todd Taylor
*Jim Vinson
Elwood G. Ward
*Anthony Wood
Ganaraska Forest Recreational User Committee. (1 citizen)
Tim Lizotte (LATE)
*Bill Stapleton
.Anne Vavra
Livestock Valuers (2 citizens)
*James E. Coombes
Milton Dakin
Thomas Edward Doyle
Barry A. James
*Brian Souch
Arnot R. Wotten Sr.
13-4
REPORT NO.: CLD-004-11
PAGE 5
Clarington Heritage Committee (Maximum of 7 area residents from each of the
municipal wards who are experienced in heritage conservation matters + 1
Council rep.)
*Paul Allore
Tracey Ali
David Brandreth
Steve Conway
*Duane Cook
Joseph Earle
Tenzin Gyaltsan
Matthew Howlett
Noel Hutchinson
*Karina Isert
*Andrew Kozak
Colin Maitland
*Karin Murphy
*David Reesor
Bonnie Seto
Brad Shields
*Victor Suppan
Todd Taylor
Angela Tibbles
Council Rep: XX
13-5
REPORT NO.: CLD-004-11 PAGE 6
Museums and Archives Board Total 13 members (12 voting, 1non-voting)
(2 positions per ward, 1 rep. of Friends of the Museum, 1 rep. of Newcastle
Historical Society, 2 Council reps., 1 Administrator of Museum as anon-voting
member)
Friends of the Museum Rep:
Newcastle Historical Society Rep:
Council Rep:
Council Rep:
Administrator of Museum Rep:
Ward 1
Marilyn Morawetz
Michelle Speelman Viney
Ward 2
Mavis C. Carlton ***(Home)
Larry J. Gilks
Grant Humes
Bonnie Seto
Brad Shields
Ward 3
*Mavis C. Carlton ***(Other)
Julie Cashin-Oster
*Philip B. Ford
Chelsie Lalonde
Suzanne Land
Clayton M. Morgan
Angela- Tibbles
Ward 4
*John Witheridge
*Susan Laing
~ Newcastle Arena Board (7 positions & 1 Council req.)
*Gord Blaker
*Lawrence Burke
Robert Findlay
*Bob Holmes
Patrick Lange
Shea-Lea Latchford
*Gordon Lee
*Carol J. Little
*Gary Oliver
*Jo-Anne Raymond
Council Rep: XX
13-6
REPORT NO.: CLD-004-11
PAGE 7
Orono Arena Community Centre Board (2 citizens residing within the former
Townshi of Clarke + 1 Council re .
*Raymond Bester
*John Witheridge
Council Rep: XX
Pound Keepers (2 positions)
*Arnot R. Wotten Sr.
Property Standards Committee. (6 positions)
Tracey Ali
Paul Allore
Brian Arsenault
*John Murray Bate
Jim Becksted
Patricia Brazeau
*Gerald (Gerry) Brown
Milton Dakin
~ Charmaine Dunn
*Jeffrey Haskins
Daniel Hennessy
Geoff James
James Kamstra
Robert Malone
Allan McArthur
Lynn McCullough
George Mueller
Mary-Ann Muizelaar
Norman W. Neads
*Andre O'Bumsawin
Bonnie Seto
Mike Sinclair
Blair Smyth
Victor Suppan
Todd Taylor
Elwood G. Ward
Anthony B. Wood
3-7
REPORT NO.: CLD-004-11
PAGE 8
Public. Library Board (7 citizens & 2 Council reps.) [See Attachment 3]
Tracey Ali
Valerie Aston
Fred Brumwell
*Brenda Carrigan
Kerri Davis
Larry J. Gilks
*Judy Hagerman
Suzanne Land
Clayton M. Morgan
Mary-Ann Muizelaar
*Latifun (Ashna) Prasad
*Gail Rickard
Bonnie Seto
Angela Tibbles
Jacob Vander Schee
'`John D. Witheridge
Council Rep: XX
Council Rep: XX
Samuel Wilmot Nature Area Management Advisory Committee
(8 Citizens. &-1 Council reo.)
*David Best
*Jim Cleland
Michael B. Goleski
Geoff James
Tim Lizotte (LATE)
*Shirley Minifie
Clayton M. Morgan
*Patricia Mulcahy
*Karin Murphy
*Brian Reid
Council Rep: XX
13-8
REPORT NO.: CLD-004-11
PAGE A
3. Appointments of Councillor Representatives
The following Boards and Committees require Council representatives only (i.e. no
citizens are appointed from the Municipality of Clarington).
Name of Board/Committee Number of Council
Re resentatives
Bowmanville BIA 1 Council Re .
Bowmanville CIP 1 Council Re .
Bowmanville Santa Claus Parade 1 Council Re .
Clarin ton Older Adult Association 2 Council Re s.
Darlin ton Site Committee 2 Council Re s.
Durham Strate is Environmental Alliance 1 Council Re .
Durham Trail Coordinatin Committee 1 Council Re .
Friends of Second Marsh 1 Council Re .
Newcastle BIA 1 Council Re .
Newcastle Villa a CIP 1 Council Re .
Orono BIA 1 Council Re .
Orono Cemeteries Board 1 Council Re .
Orono CIP 1 Council Re .
St. Ma 's Cement Communit Relations Committee 1 Council Re .
Youth Adviso Committee 1 Council Re .
Visual Arts Centre 1 Council Re .
4. Appointment of Staff Representatives
Through the adoption of Report PSD-103-07, the Manager of Special Projects
and Mayor Abernethy were appointed to the Municipal Working Group for the
Ganaraska Area within the Trent Conservation Coalition Source Protection
Region. Correspondence has been received from Linda Laliberte, GRCA
CAO/Secretary-Treasurer, (see Attachment 2) advising that the mandate of the
Committee has been amended and requesting that two staff members be
appointed.
It is therefore recommended Leslie Benson, Manager of Transportation and
Design be appointed to sit on the Municipal Working Group for the Ganaraska
Area within the Trent Conservation Coalition Source Protection Region.
13-9
REPORT NO.: CLD-004-11
5. Clarington Public Library Composition
PAGE 10
Correspondence has been received from Gail Rickard, Library Board Chair,
regarding the composition of the Clarington Public Library Board.
The Public Libraries Act, R.S.O. 1990 provides that the Board shall be composed
of a "at least five members appointed by municipal councils".
By-law 2003-188 established the composition of the Clarington Public Library
Board, comprised of seven residents and two Council members.
By-law 2004-229 amended By-law 2003-188 to change the composition to six
residents and three Council members.
By-law 2007-037 did not change the composition explicitly, but it did appoint
seven residents and two Council members.
As a matter of housekeeping, it is recommended that Council repeal
By-law 2004-229 in order to revert back to seven residents and two Council
members.
Attachments:
1. Advertisement for Boards & Committees
2. Correspondence regarding the Ganaraska Municipal Working Group
3. Correspondence regarding the Clarington Public Library Board
4. Applications (distributed under separate cover)
13-10
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ArracHMEIUT # a To
REPORT # ~~:'~~
Ganaraska Region
Conservation Authority
~~' 2216 County Road 28
^ ~ ~ ~~~~ ~~ P.O. Box 328
f4_l Port Hope, ON CIA 3W4
CONSERVATION Phone: 905-885-8173
Fax: 905-885-9824
wvuw.grca.on.ca
MEMBER OF
CONSERVATION ONTARIO
January 14, 2011
Purpose of Drinking Water Source,~Protection
.:
-:~,
The Drinking Water SourceProtection program is entering its third phase, which
includes the development=~othe Ganaraska Source Protection Plan. Municipal
support through:, the cr ati`on of a Terms of Reference (Phase 1) and the
~.:.
Proposed Ganarask~r;_ Assessment Report (Phase 2) has been strong and
invaluable. A Ganaraska Region Municipal Working Group was struck in 2007 to
be a means;,. ty. w.flch municipal issues can be brought to the attention of the
Trent Cor~serva`fora~'Coalition Source Protection Committee. Additionally, .the
working'__~g~r~_up also provides the means by which the Source Protection
Committee can solicit municipal input and feedback on its proposed approaches
and recommendations.
In 2007 Faye Langmaid, Manager of Special Projects, and Mayor Abernathy
were appointed to be members of the Ganaraska Region Municipal Working
Group. Since that time a vacancy has. opened due to the results of the recent
election.
13-13
.2
The Ganaraska Region Conservation .Authority respectfully requests that a new
member be appointed by municipal council resolution to fill the current Municipal
Working Group vacancy. It is recommended that this position be filled with staff.
associated with engineering aspects of development review or enforcement of
building and zoning requirements. The input from this member will be important
as the Municipal Working Group begins commenting on policies and
implementation strategies being prepared by the Source Protection Committee
for inclusion in the Ganaraska Source Protection Plan.
The Ministry of the Environment has stated through regulation that members of
the Source Protection Authority (members of the Conservation Authority:;B~ard)
are not permitted to sit on the Source Protection Committee. Since the ~lluriicipal
Working Group is asub-committee of the Source Protection committee, it is
recommended that members of the Municipal Working Group not Ybe ~ persons
sitting on the Ganaraska Region Conservation Authority Board ~"
-'
Please provided the name of the person appointed at your=;earliest convenience.
Should you require further information regarding th '~requisst, please contact
Pam Lancaster at 905-885-8173 x 247 or.plancaster@grca~on.ca.
Yours truly, - -
~~
};;
- . {`,,:
Linda J. Laliberte ~ ~-
CAO/Secretary-Treasurer ~°: _:; ' .
:_ ~-
. ~ -~ _
cc: Faye Langmad, Manager Special Projects
13-14
arrac~E~r # ~~o
~ ~ REPORT # ~'~-(~C3 y-/I
®_ = Clarington Public Library
November 29, 2O1 O Telephone: (905) 623-7322
163 Church Street, Bowmanville
Ontario, Canada L1C 1T7
tivvwv Clarington-libraryon.ca
Mayor-Elect Adrian Foster
.Municipality of Clarington
40 Temperance Street,
Bowmanville, ON L1C 3A6
Dear Mayor-Elect Foster.
On behalf of The Clarington Public Library Board, please. accept my congratulations on your
election to the position of Mayor. I wish you every success in your leadership of this community
over the next four years.
One of your first tasks will be appointments to the various committees and external Boards. The
current Library Board would like to have you and other members of the Council consider the
following suggestions as you move forward with new appointments to the Library Board for the
2010-2013 term. These suggestions are presented to you as ideas that could help to ensure
ongoing success and strength within the new Library Board. They are as follows:
7. That the Clarington Library Board continue to be composed of nine (9) members
2. That the number of council members on the Library Board continue to be two (2)
3. That, if possible, there be some continuity in the membership from the current board
4. That, if possible, there be geographical representation in the Board appointments
As background `material I have enclosed a newsletter, prepared by our provincial agency,
Southern Ontario Library Service. The newsletter is called, "Spotlight on Ontario Public Libraries:
What you need to know as a municipal councillor". It provides general information on how the
Clarington Public Library is governed and its important role in the community.
I have also included the Library Board's Policy called, "Guidelines for New Board Members" that
may be useful to share with applicants. The information can also be found for applicants on the
library's website at,http://www.Clarington=library.on.ca/boardminutes
In summary, I wish to thank the Council for the opportunity to serve on this Library Board. I~think 1
can speak on behalf of all the Board members, when I say that it has been a wonderful
experience, and that all of us have appreciated the opportunity to provide guidance to such an
important institution within the community.
Sincerely,
-~~:~
C ~ ~ I
Gail Rickard
Library Board Chair
Other Board Members for the 2007-201.0 Term:
Brenda Carrigan
Judy Hagerman
Allan Hewitt
Ashna Prasad
Brian Purdy
John Witheridge
Regional Councillor Charlie Trim
Mayor-Elect Adrian Foster
13-15
~ ~ '~
_ Clarington Public Library
POLICY .
Policy Type: Board
Policy Title: Guidelines for Library Board Members
Authority: Library Board
Date Approved: April ~26, 2006
Date Revised: November 2010; June 2009
Application: ®Library Board members
PURPOSE •
Provide guidelines for new Board members •
SIZE OF LIBRARY BOARD .
In accordance with the Public Libraries Act, "a public library board shall be composed of at.least
five members appointed by the municipal council. " 2002, c. 18, Sched. F, s. 3 (8). .
DUTIES AND RESPONSIBILITIES
"Board members see that the Library is properly run but do not run it. .
Boarr/ members see that the library is properly managed but do not manage it"
- Ontario Library Trustees' Association Handbook 1986)
The Library Board establishes policies. and appoints the Chief Executive Officer who may also be
the secretary/treasurer of the board, and who administers the library under the guidance of those
policies. .
The Library Board has direct responsibility to:
1. Employ and evaluate a competent and qualified, Chief Executive Officer, who may also be
the Secretary-Treasurer of the Board, and who administers the library
2. Create link between the community and the operational organization
3. .Determine the mission, purpose and strategic ends for the library
4. Actively build relationships with the Clarington community and with the municipal council
5. Write governing policies that address the broadest levels of all organizational decisions
. and relationship .
6. Provide assurance of successful organizational and Board pertormance
•7. Secure adequate funds to fulfill the library's•mission •
8. Fulfill legal obligations related to Public Libraries Act
TERM .
Four Years, concurrent with the term of Municipal Council, may be re-appointed for one or more
terms.
REMUNERATION
Reimbursemenf of allowable; .approved expenses.
G:ladmin\Edie_Megan\BoardlA Prep for Current Agenda\Guidelines for Board Members.doc 1
13-16
CRITERIA
• Must be a Canadian citizen, eighteen years (18) of age
• Must be a resident of the Municipality of Clarington
• Must not be employed by the Library Board or the. Municipality of Clarington
TIME COMMITMENT
• Prepare for and attend regular Board meetings held each month from September to
June, approximately two (2) hours per month.
• Prepare for and attend other Board meetings at the call of the Chair, approximately two
(2) hours per month.
• Prepare for and attend standing/ ad hoc committee/external agencies: approximately two
(2) hours per month.
• Attend special events, outside meetings, workshops, conferences, as required.
DESIRABLE QUALIFICATIONS OF BOARD MEMBERS
• Interest in library/ community and their inter-relationship
• Available 4-8 hrs per month
• Knowledge of the community's social and economic position
. • Aptitude and interest in short and long range planning,
• Aptitude and interest in advocacy
• Aptitude to understand financial statements
• Ability to work in a political environment
• . Ability to work as team member
• Previous service on volunteer boards or with community organizations
DISQUALIFICATION: .
The Public Libraries Act, R.S.O. 1990, chapter P.44 lists the circumstances which would lead
to the disqual~cation of a Board Member: Disqualification occurs if a Board Member:
a) is convicted of an indictable offence;
b) becomes incapacitated;
c) is absent from three consecutive meetings of the Board without being authorized
by a Board resolution;
d) ceases to be qualified for membership under clause 10(i) (c) of the Public
Libraries Act, R.S.O. 1990, chapter P.44, or;
e) otherwise forfeits his or her seat. .
If one or more of these conditions apply, "the member's seat becomes vacant and the remaining
members shall forthwith declare the seat vacant and notify the appointing council accordingly".
(Public Libraries Act, R.S:O. 1990, chapter P.44, section 13).
G:\adminlEdie_Meganl6oard44 Prep for Current Agenda\Guidelines for Board Members.doc 2
13-17
Spotlight on Ontario
^
u i c i r r~
a es
What you need to know as a municipal'councillor
Congratulations!
Whether this is your first. election to municipal office, or your fifth, on
behalf of Ontario's public libraries, we thank you for giving your time
and energy to your community. We wish you every success in your
new responsibilities.
The purpose of this handout is to brief you on the governance of public
library service in Ontario and the important role your local library
plays in the life of your community. The public library can help you be
successful in achieving your municipal priorities. .
. Today's public library is a community service that benefits everyone.
,... It changes lives and strengthens. communities in important ways.
Increasingly, the public library is recognized as a vibrant community
hub where residents study, research, attend events and simply enjoy
gathering and connecting with one another.
Much More than Books!
If you've -not visited your local library recently, do so! You will
witness one of the best used resources in the community,
meeting a variety of needs:
• An unemployed man uses a library computer to update
his resume and look for work
• A local entrepreneur uses the library's business information
for research
• A newcomer teams English
• A student works at. her laptop .
• Anew resident consults bulletin boards for community
information
• A young family reads together.
Invisible to you will be the individuals accessing the library's
online resources from their homes and offices. Far from
replacing libraries, technology makes libraries more important
ian8ever, offering crucial access to a world of information.
Boards and Councils Working Together
These services are only possible because of responsible stewardship
by Library Boards and the ongoing support of municipalities, aided
by the. Province of Ontario. By working together, Library Boards and
Municipal Councils provide responsive and innovative library service
that meets the needs of their community.
Ontario boasts 67 million visits a year to its public libraries.
• Over 92% of Ontarians have access to public library service
• 425 municipalities offer public library service through 1,093
service outlets
• 4.9 million Ontario residents have active library cards
• 115.5 million items are borrowed every year
• 9,883 public computer workstations and hundreds of online
resources are available in public libraries across the province.'
Find out just how many residents in your municipality have library
cards or visit the library on a regular basis. You will be pleasantly
surprised!
"=~ ~°' Whether you connect in person or
online, your public library offers you
enjoyment and resources unavailable
anywhere else. The return on your
investment is potentially unlimited! ~,.;=
Nigel Bellchamber,
Municipal Consultant & Former CAO
' Statistics taken from 2007 Ontario Public Library Statistics. Ontario Ministry of Culture,
<http://www.culture.gov.on.ca>.
What is your role in providing public library service?
Public Library Governance in Ontario ~ in xaldimand county,
The Public Libraries Act, R.S.O. 1990, CHAPTER P.44 (the Act) is provincial legislation
that gives municipalities the power to establish a local public library. The 'Act also allows a We enCOLlrage a Culture
municipality to enter into a contract for library service with a neighbouring. public library board, of organizational
instead of establishing its own library.
Once a public library is established, Municipal Council is then required to appoint members to
the Public Library Board. Council and Board terms are concurrent.
At the first meeting in its new term, Council is required to appoint a minimum of five members
to the Library Board, some of whom, but not a majority, may be elected officials; if it is a county
system.a bare majority may be councillors.
Appointment of qualified individuals and~ongoing Council representation on the Library Board
form the basis for an important partnership between Municipal Council and the Board.
Appointments to the Library Board
The Act stipulates that members of the public must be given notice and the opportunity to
apply for openings on the Library Board. Tlie outgoing Library Board and library CEO can
provide useful advice regarding the skills and experience needed. Council-then makes the
appointments. ,
The Library Board needs members who are representative of the community, committed
to library service, and prepared for responsible stewardship and ongoing collaboration with
Municipal Council.
Councillors appointed to the Library Board. are key to maintaining atwo-way flow of
communication and a good working relationship between Board and Council. As a member of
the Library Board, a Municipal Councillor has the same rights and responsibilities as any other
member of the Library Board. At a Board meeting, a Municipal Councillor is obligated to vote as
a member of the Library Board, not as a member of Council.
Library Board Obligations and Responsibilities
Your Public Library Board is a separate, independent corporation with the legal duty to provide
°a comprehensive and efficient public library service that reflects .the community's unique
needs' (PLA, 20a).
As such, the Library Board has the authority to enter into contracts, engage employees and
contractors, and do the other things it deems necessary for the provision of library service.
The Public Libraries Act requires that the Board appoint a treasurer wha shall receive, account
for, deposit and disburse the money as directed by the Board. Some aspects of the library's
financial operations, such as payroll, may be integrated into the municipality's financial systems,
provided all legal requirements are met, including a separate bank account in the name of the
Library Board.
The Library Board is required to hold regular meetings once a month for at least 10 months
every year. Board meetings must be open to the public, unless a closed meeting is warranted
as prescribed in the legislation.
cooperation. Libraries
and municipalities are
natural partners. We
respect the Board's
legal autonomy,
but recognize that
we serve the same
community and have
compatible objectives.
Wherever possible - in
formulating budgets,.
in developing policies,
or in delivering
programs - we work
together to provide
value-added service to
our customers. ~~~
Don Boyle,
CAO, Haldimand County
~'.
i~
~.
The Board as Employer
The Library Board is the employer of all library staff. This includes the library's Chief Executive.
Officer (CEO). The~appointment of a CEO bythe Library Board is a nequirement ofthe legislation.
~: The CE0 has general supervision over and direction of the operations of the library and its
staff, attends all Board meetings, and has other powers and duties as assigned by the Board.
Notwithstanding its autonomy, the Library Board and the municipality can benefit from a close
relationship. Developing a rapport can be beneficial on many levels, including the sharing of
policies, practices and procedures in such areas as physical and human resources. A close
relationship can result imthe library CEO being considered a valued member of the municipal
management team. This does require that everyone understand that the CEO still reports to
and takes direction from .the Library Board. This level of communication and collaboration
serves the community well. -
Library Service is Free
The Public Libraries Act specifies that most library services be offered free of charge: A Library
Board may not charge for admission to a public library, or for use of its materials while in the
library. The Act also prescribes an extensive list of material types that must be lent free of
charge; information services must also be free.
The Board may impose fees for use of library services by non-residents and for room rental.
This requirement to provide free public library service makes the library different from other
community services which may generate revenue in the form of user fees.
How Are Libraries Funded?
Municipal taxpayers are the primary source of operating funds for public libraries in Ontario.
~l Provincial per household grants do not make up a large portion of most boards' revenue.
~%
The Public Libraries Act gives Municipal Council absolute discretion over the amount of funds
it provides. In effect, Council may control the Board's budget to the degree that it chooses.
Common practice is for Council to establish budget guidelines and for the Library Board
to pn;pare a budget that reflects these guidelines. Council then approves, or amends and
approves the budget, giving careful attention to the advice of its Library Board which will also
have taken significant care in developing its budget. This process tends to work well, ensuring
accountability and the wise and prudent use of tax dollars.
Should Council restrict its contribution, the Board's ability to find other revenue is extremely
limited. Ontario public libraries do seek additional funding in the form of grants, Development
Charges, and fundraising for enhancements and capital projects.
Public library boards also have a strong tradition of group purchasing, leading to 'significantly
reduced costs.
In summary; 21st century library service is not possible without a strong commitment on the
part of Municipal Council.
°~-~ In our community
the library not only
promotes literacy
and maintains a high
profile as a provider of
educational, research
and cultural services,
it is also an economic
engine and key partner
in our municipal
strategies. ,~'
Chris Cummings,
Smiths Falls Municipal Council
As a member of Municipal Council,
you have an important voice in
determining the quality of public
library service in your community.
We encourage you to team more
about your local library and to
lend .your support to this vital
community service.
Helping Communities Thrive in a~Changing World
As someone who cares enough about your community to take on the demands of
public life, you are, no doubt, aware of the enormous challenges facing communities
in these uncertain times. An aging population and growing cultural diversity, the
changing nature of economic development, and a diminished tax base, are just some
of the forces making the future unpredictable.
Strong municipalities are key to Ontario's economic recovery. We need communities
with healthy local economies and flourishing downtowns. Residents need access to
coordinated workplace development programs, a variety of learning and retraining
opportunities, and a robust technology infrastructure. Ontario needs communities
that support small businesses and creative ventures.
Regardless of the particular challenges facing your community, the public library can
play an important role in supporting municipal strategies that build and strengthen
communities. It is not a stretch to say that communities cannot afford to be without
good public library service. .
The public library helps communities achieve:
• Informed and involved citizens
• Skilled workers
• Creatively engaged teens and young adults
• A level playing field for literacy, lifelong learning and access to technology
• An inclusive, culturally diverse society
• A strong sense of community identity and well-being.
Residents rely on the public library to provide what they need to be productive,
,engaged members of the community.
Southern Southern Ontario Library Service
Ontario 111 Peter St., Suite 902, Toronto, ON M5V 2H1
Library Toll Free: 1.800.387.5765. Tel: 416.961.1669
Service www.sols.org
The Importance of
Intellectual Freedom
Universal ~ access to information and
intellectual freedom are fundamental human
rights and cornerstones of a functioning
democracy. The public library is committed to
protecfing these. rights by making it possible
for all members, of society to access the
information and ideas they need to conduct
their lives.
For more information:
• The Public Libraries Act
www.e-Iaws.gov on.ca
• The Ministry of Tourism ~ Culture
www.culture.gov.on.ca
• Southern Ontario Library Service
www.sols.org
• Ontario Library Service-1Vorth
www olsn.ca
• Ontario Library Boards' Association
www accessola.com/olba
• The Federation of Ontario Public Libraries
www.fopl.ca
And, of course, you'll want to check out your
local library's website.
(~
Financial Support from the Province of Ontario is
gratefulty acknowledged.
CHARITABLE REGISTRATION NUMBER: 1 3 _ Z
pan sa~s7 RROOO~
CI~1".ll~'C011 REPORT
CLERK'S DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: January 24, 2011 Resolution#: By-law#: N/A
Report: CLD-005-11 File#:
Subject: ANIMAL SERVICES QUARTERLY REPORT -October -December. 2010
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-005-11 be received; and
2. THAT a copy of Report CLD-005-11 be forwarded to the Animal Alliance of
Canada.
Submitted by:
~(L B rie, CMO
uni al Clerk
Reviewed by:
PLB/CAG
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379
13-22
REPORT NO.: CLD-005-11
BACKGROUND AND COMMENT
PAGE 2
Animal Services activities will be reported to Council on a quarterly basis. The
attachment to this report summarizes the activities and revenues pertaining to Animal
Services for the months October to December, 2010, as recorded by staff as at the time
this report was prepared.
Attachments
1. Quarterly & Year-To-Date Statistics
Interested parties to be advised of Council's decision:
Ms. Liz White, Animal Alliance of Canada
13-23
Attachment 1
4th Quarter & YTD Statistics
2010
Dispatch Summary
Issue Types
Ambulance Re uest ~ ~
0 ~
•
2
' ,
0
, ~ ~
2
Animal Control 102 166 655 732
Cruel Com taint 0 1 3 3
General Dis atch 66 118 409 228
Routine Ins ection 21 29 134 79
Tota I 189 316 1201 1044
Animal Control Issues
Animal Not Found
5 ~~•
25 ~ ~
70 ~~•
98
Animal Picked U 26 32 200 201
Animal Returned To Owner 3 6 14 29
Char es Laid 0 3 7. 10
Finalized 39 61 255 311
Warnin Issued 14 43 171 242
Grand Total: 87 170 717 891
13-24
Attachment 1
4th Quarter & YTD Statistics
2010
Total By G/L Code
.- . .
..
..
~~•
~ ~
„•
100-19-190-30705-6400-Animal Service
Impound/Surrender Fee 29 $1,635.00 29 $1,625.00 127 $6,610.00 129 $7,222.06
100-19-190-30715-6401 -Animal Trap
Rentals 3 $38.08 4 $164.00 5 $57.12 f 12
IIII $255.40
100-00-000-00000-6506 -Cash Over/Short
0
0
2 ~
.Account -~ $(65.00) 3 $(98.02) ~ 2
~ $(65.00)
100-21-000-00000-6506 -Finance Charges
after NSF
0
0 -~_
1
$35.00
0
-_.__
0
r~_
I
~ 2
~
$40.40
~
---..._._.._._._._..__._..__.__.__.._._._.~____.___ __...~..
100-19-130-30641-6400 -Licences Paid after
NSF ~__._...
~ 0 __._...-._...
~ 0 ~ ~ ___.~._;
0 ~ ___._---_..~._._..
0 I ~
0 ( .__...__.__~_
0 I_ _
~ 1 I $60.00
100-19-190-00000-7162 -Vet Services -
Repayment for Expenses 0 0 2 $426.35 3 $374.53
~ 3 $571.99
100-19-190-00000-7180 -Spay/Neuter 0 0 0 0 1 $50
00 0 0
Rebate .
100-19-190-30720-6400 -Disposal of Animals
_.____._._. __.._._e__~..._._. 3 $280.00 3 $108.00 21 $1,374.65 ~ 10 $523.00
100-19-190-35525-6500 -Dog/Cat Licences
588 _
$12,681.0 _ _ _
1740 1 _ _ .. .
$38,482.50 1 __ _
5145 __
$115,595.00 I
4214
$101,160.00
523-00-000-00000-6760- Donations 9 $954.00 49 $2241.00 34 $4,249.00 96 $5,834.33
.100-00-000-02033-2003 - GST
__._._~.~ 1 $1.50 87 $441.45 101 $470.03 271 $1,347.24
~
100-19-130-35520-6500 -Other Licences -
.Kennel_._._._.____
0
0
1
T~~
ii - -
$100.00
131
~
~
I ----i
$1,493.24 i
~
2
$250.00
100-00-000-02034-2003 -PST/HST ~~~
~ 63
$671.40
~ 82
~
~ $691.20 ~ ~__
~ 98 _._.__~_.
~ $739.77 E .__..~
256
$2,119.39
100-19-190-30710-6400 -Sale of Animals 58 $4,876.06 82 $8,635.99 212 $19,389.56 I 253 $26,286.00
-Totals-^ ~ - 754 $21,137.04 2074 $52885.49 5881 $150,304.88 , 5254 $145,604.81
13-25
Attachment 1
4th Quarter & YTD Statistics
2010
sneiter ~taiistics - outgoing oy P- nimai i ype
. ~,
~ ~ ~ r
~~•
-
.... .........._ .,___,,._._...~ _..~.
Adopted 1 0 ~ -.-~0~
.. i _._.._.._.._
"~T 2 < 0 i
I.-__~.~_a__._._.... ____._..__._,.__..
0 ; 0 3
._____._...__
8_ _
...~...,__~_e_..~_~_.
29 ~ 64 ;
~
_. _ ...__....... .._......._ ~..____.. .___.______r__.___.___
Adopted Altered 0 0 6
i
~ 4 0 ~;._~..__..___.__;______._.__~._,
_.__ _.
0 ~ 0 ~ 10
1
~ _V__~__....__~,.
" 22 '
~ S6 ' 68
~
__...,~._.__..~~,.__.__~
~....~.._.__~_.
_.... p
~ ~~ ~.~
Ado ted Offsite ~ 0 1 0' 0
_
0; 0
~ ...~~
~
,
0 ~~ 0 0
-
-
~
~
._
__..~_..
0 ~
~____
~_~_~____ _~
1 3
Adopted Offsite(Altered) ~ 0 ` 0 i 17 d
4 ~ 0 ~ ~
-
-
~
r
0 ~ 0 T 21
Wa ~~
( 19 ~ .__.___
42 ~ 59
Adopted Offsite(Unaltered) I 0 0~ 2( 4! 0 ~ 0~~~ Y 0 j 6 € 8 ~ 22; 16
__ , .
,~ _..._ _...._._~_.._..._~~,__._
_...._~.._.....~
_~__.. ~~_.~ ._.- _ . __
~
.._, ~______.
_
.
~
i
Adopted Unaltered 3 6 ~ 1 3 ,
11 0~ .
,
_
0 0 21
= 35 ~_.._~._.~~.
~~~ 74 = 78
Bite Quarantine (Home) ~ Y O ~~,~ 0~ O j .~
0' O a ._...,.._.____M___....N,__
0' 0; 0 ______~~.Mw__
~~~ 0 ~_____.....~__.___
1? 1
DOA Oi 01 4~ 0! 0~ 0~ 0' 4 ~ 10! 44' 57`
DOA -Final Disposition 0 0! 0~ 0 0 0~_ _. 0 0' 3~ 3; 5
Euthanasia In Field 0 0 3 0 1' 0
i
0 0 1 0 ~ 1; 0
_.....
Euthanized ~ 0 ; 0 ~ 5 _ _..._.__...
0 0 ~ r
0 ~ 0 ; 5 ~
(
2 ~
____.._......._._._ 1.__.. ~~.._
25 11
Euthanized by Offsite Vet l 0 0 2 1~ 0 O J 0. 3 6 i 16 23
Interred ; 0' 0~ 0 0~ 0 ~ 0~ 0' 0 ~ 0~ 0 ~ 0,
Reclaimed ; 39 2 ~ 0 ~~W ~0 0
~ 0 ~ 0 j 41 37
--
169 ; 171
- _ __ _
__ ____.__ _..._.~.___.______._.~___.____ M____.__.~
Redemption (Offsite) 1 0 0 }
0 __ .._ ,
~
;
_._ ....__ ._____.__.____~._.~___
Released 0 0 0 0 0 __.._.~._......_..._.._._.....~..
0 i_ 0' 0~ ~~w.~
0# ._..
~_~. .._
1 1
Stolen 0 ~ 0 0
# ~ '
0: 0~
Oa 0~ 0 ~
, 0~
01 0;
Transfer0ut _._..___. ,~____m~ ~.._ _ ~ 1~ ~ ~ ~,._,~_._._~ ~_______ ~ ;w,._._.. ,__._w.._~,._..__.._ _...~.:_.~ m_ ..._ .~,
Unassisted Death 3 0; 0~ 0~
1; 0~ ~~^~•~ 0~ 0; 1 i 2~ 10 9
.
- ~
Unassisted Death - In Foster ~ 0 1 0~ 0~ _._._ -. __._ _ _._
0~ 0 I ~
O j O s O i _ .~ _ . _ ~._. ___. ~
0~ ._. _~ ~..__.__
O I 4
.y ,m__~___~._~_ ~.__~__,.~~.
Wildlife Released ~ 0 0' 0 ...~,..,._._._
0' 0 _ ~..~.~_,_.__. __..__w
0 1 0' 0~ .~_.._...~__._..__.__
1~
0! 1
,.Other ~~....._ ..__~_._._ ! _.
0 ~ .~......_...,_.._.~..____~_~__._ _.~ ` _,,
_.... ._....__.._._.__._.~._..._______.. ~__.~.__.. w__~__...._~
~ x ..Y .__e___._.,
Total 45 8 1 38 ~
.____._..~~.~___.____
28 0 _ _
_.._.w..____._..
~ 0 ~ 0 ~ 119 ~ __._._.._.____
158
~ ~ 517 ; 586 '
13-26
Attachment 1
4th Quarter & YTD Statistics
2010
Shelter Statistics -Identification Comparison
Total Length of Stay
-~~ , ~, ~_
~, Number of 0 34 45 27 0 8 0 114
~ Animals
a c Number of Days 0 4549 148 2448 0 75 0 7220
t~
v° Average 0 133 3 90 0 9 0
~, Number of 0 51 44 47 1 4 0 147
'~ Animals
~a
~ ~, Number of Days 0 5569 616 3418 88 14 0 9705
0
v N Average 0 109 14 72 88 3 0
Number of 0 139 205 86 0 25 1 456
~ Animals
~ Number of Da s 0 12898 1475 6473 0 480 31 2'1357
N
Avera e
0
92
7
75
0
19
31
Number of 1 177 206 121 2 12 0 519
Animals
c Number of Da s 7 17950 4279 7076 116 75 0 29500
`"
Avera e 7 101 20 58 58 6 0
13-27
Attachment 1
4th Quarter &YTD Statistics
2010
Shelter Statistics -Incoming (including transfers)
4th Quarter 2010
Dog 21 ~ 0` 0, 2~ 0# 22~ 0~ 0~ 0 45i
Puppy 3 0 3 0 0, 0 O j 5~
L 3
~~. 0
~ 0 8
~
..................~...._......... _. _._._...~.........
Cat 3 3~ 1~ .~___
~ 2 ____,__...a... __........_.
.,.....
0' 12~ W
_
0~ ._.......
0~ _....__. _....~
0~ 21j
€
Kitten ; 1' 0 0~
0~~ ~
4; 13~
0~~~
0~ ~ ;
0; 18=.
Totaly _ 3 _ __25.x__ 3.______ ~.~__ ~ 4 ~ -- 4 52' 3 ~ 0 ~ 0 ~ 92 .
YTD 2010
Dog 100 € 2 ~ 1 ~ 9 ' 0 ! 90 ~ 3 ; 0 ~ 0 l 205
PUPPY 4 ? t) i O ~ ._.__. __. _ 0 9 ~ 11 10 ' 0 , 0 34
Cat ~ ~
23~ 31 ~ ____._
4s ____~ . _
9~ _~_______-j.-------.~--._...
0~
98 _~.w_~_;_._
0 --.
0± ___..._..
0; _.____._
165
Kitten 1 3# 1~ 4 ~
36 88 ~ 0' 0 0 i 133
Bird (wildlife) O r 1 j 0~ 0' 0~ 0 0 ~ 0 0j 1
Mammal ~~ 0~ 4 s~ 0~ 0 0 ~~~ 0! 0~ O j 4
_.
Rabbit _ ...
0 0
0
0` ..
0 1 :-_.~
0 ____V____..
0 _.___ --
0? __. _.
1
Total
128 1 41 j ~
6
22 '
45 ~ ~288~~ _
( _
13 . ___._a______
0 ~ .._. _
' _
0 j
..~
543
4th Quarter 2009
~_. ~_...
Dog ~ _ 14 ~ _.....__.~ 0 1 ~ 0 1 ~ 0 24 0 0 40
_._._..
Cat 0 1 , 7~ 4 i 3 ~ ~ ~-`--_~.___..~ _.___....
0 26 0 0 41
i E ~ _
Kitten 0? 0 0 0~ 2~ 14 16
,~.-.....-_....._ ~ ~...~.~..~.w...r----__..~..~.._....._...._.~__
Total 16 1, 8j 4: 7 14~ 67 0 Oi 117
13-28
Attachment 1
4th Quarter &YTD Statistics
2010
YTD 2009
Animal Bite/Attack & OTR Summary
Detail 4th Quarter
2010 4th Quarter
2009 YTD
2010 YTD
2009
Do Bites Re orted 1 1 11 13
Do Attacks Re orted 2 8 23 31
OTRs Issued 2 5 21 20
13-29
Clc~llll,~°`COII _ REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: JAN 24, 2011 Resolution#: By-law#: N/A
Report: COD-004-11 File#:
Subject: PUBLIC SECTOR SALARY DISCLOSURE ACT REPORT FOR 2010 YEAR
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-004-11 be received; and
2. THAT in accordance with the Public Sector Salary Disclosure Act, the
appropriate Ministry be notified, which employees, were paid a salary of
$100,000 or more (as defined in the Act), for the year 2010.
Submitted by:
Marie Marano, H.B.Sc., AMCT,
Director of Corporate
Services/Human Resources
M M/gj
Reviewed by: r i' C'~-~k-
Franklin Wu,
Chief Administrative
Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
14-1
REPORT NO.: COD-004-11
PAGE 2
BACKGROUND AND COMMENT
1. On January 29, 1996, the Ontario Legislature passed the Public Sector Salarv
Disclosure Act. This Act requires the Municipality to disclose annually the
names, positions, salaries and taxable benefits of employees paid $100,000 or
more a year.
2. The definition of salary paid is per the Income Tax Act. Specific boxes from the
T4 are used to calculate the salary paid (box 14) and the taxable benefits (boxes
30, 32, 34, 36, 38, and 40). It is important to note that the basic pay is the gross
salary before statutory deductions for tax, C.P.P., E.I., etc.
3. For elected officials, the one-third non-accountable expense allowance paid to an
elected officer to perform the duties of that office is not included in box 14 and
therefore not included in the amount reported here.
4. The municipality is required to submit this information to the Ministry of Municipal
Affairs and Housing and to include the information in the Municipality's annual
financial statements.
5. The Ministry of Finance will prepare, for public release on April 1St, a
compendium of records of all employees in the Province whose salaries are
disclosed.
6. In 2010, employees paid a salary as defined in the Public Sector Salary
Disclosure Act, 1996, of $100,000 or more by the Municipality of Clarington are
listed on attachment #1.
Attachment #1 -List of Individuals Earning $100,000 or More
14-2
Attachment #1 to Report COD-004-11
Surname . Given Name Position Title Salary Paid Taxable Benefit
Wu Franklin Chief Administrative Officer $ 215,557.39 $ 2,245.19
Marano Marie Director of Corporate Services $ 162,216.46 $ 1,781.88
Taylor Nancy Director of Finance ~ $ 156,152.91 $ 1,641..00
Cannella Anthony Director of Engineering $ 149,529.70 $ 1,641.00
Caruana Joseph Director of Community Services $ 149,454.05 $ 1,642.01
Ruiter Edward C. Fire Captain $ 137,603.30 $ 608.71
Hopkins Edith Library Director $ 136,595.07 $ 1,520.04
Weir Gordon Director of Emergency Services $ 134,929.67 $ 1,520.05
Oliver Gary Fire Captain $ 126,407.55 $ 590.64
Payne Robert Fire Captain $ 124,792.64 $ 597.99
Calhoun Timothy M Fire Captain/Training Officer $ 124,122.68 $ 605.35
Klosinski Ronald A. Fire Captain $ 123,427.68 $ 590.64
Langmaid Faye ~ Manager Special Projects $ 121,449.34 $ 1,408.02
Barrie Patti L Clerk $ 119,892..10 '$ 1,405.69
Dennis Murray 1st Class Firefighter $ 118,619.78 $ 539.41
Reinert Randolf Fire Prevention Officer $ 118,604.60 $ 603.00
Bradley Grant E 1st Class Firefighter $ 118,378.87 $ 531.82
Lomax Peter A Fire Captain $ 118,313.97 $ 596.00
Dusseldorp Gary E Fire Captain $ 117,344.18 $ 590.64
Berney Mark A Deputy Fire Chief $ 117,133.68 $ 1,304.52
Hesson William Deputy Fire Chief $ 117;044.93 $ 1,305.45
Chambers L. Donald Fire Captain $ 116,482.07 $ 608.40
Van Dyk Robert G. Information Technology Manager $ 115,268.52 $ 1,308.64
Ulrich Mark O 1st Class Firefighter $ 114,932.93 $ 531.82
Pellarin Carlo Development Review Manager $ 113,809.98 $ 1,304.52
Dawson Jeffrey J. 1st Class Firefighter $ 112,417.49 $ 549.29
Shcherbak Paul 1st CIasS Firefighter $ 112,062.21 $ 587.74
Pigeon Richard Chief Building Official $ 112,046.74 $ 1,304.52
Benson Leslie Transportation and Design Manager $ 112,023.67 $ 1,224.72
Cowan Randal B 1st Class Firefighter $ 111,259.14 $ 531.82
Gordon Lori A. Deputy Treasurer $ 110,666.64 $ 1,304.52
Salazar Carlos Community Planning & Design Manager $ 110,203.92 $ 1,307.05
Richardson Stephen 1st Class Firefighter $ 106,713.52, $ 528.55
Vanderkooi Rick 1st Class Firefighter $ 106,621.25 $ 531.10
Ferguson Owen D. 1st Class Firefighter $ 106,339.16 $ 531.82
Ostler Kenneth L. 1st Class Firefighter $ 106,064.52 $ 531.82
Acorn George Facilities Manager $ 105,762.48 $ 1,222.45
Schroor George R 1st Class Firefighter $ 104,707.72 $ 531.82
Cooke Jennifer J Communications & Tourism Manager $ 104,400.33 $ 1,126.80
Windolf Peter Park Development Manager $ 103,339.52 $ 1,206.60
Clark Norman A Construction Manager $ 102,215.09 $ 1,206.60
Greentree C. Anne Deputy Clerk $ 101,816.54 $ 1,206.60
Albright Ron Manager of Infrastructure $ 101,400.30 $ 1,206.60
Rogers Bryan 1st Class Firefighter $ 101,271.33 $ 528.55
Reid William Fire Prevention Officer $ 101,101.70 $ 528.55
Horvath Frederick Director of Operations $ 100,828.96 $ 1,140.12
O'Hare Paul 1st Class Firefighter $ 100,371.83 $ 528.55
14-3
~111~'t0Il REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: January 24, 2011 Resolution#: By-law#:
Report: COD-005-11 File#:
Subject: AMENDMENT REPORT. ON CO-OPERATIVE TENDER ARMOURED
CAR SERVICES
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-005-11 be received;
2. THAT G4S Cash Solutions (Canada) Ltd, Toronto, Ontario be removed from the
Municipality of Clarington's approved vendor's list;
3. THAT the award of the contract to Garda Cash in Transit Corporation, Toronto,
Ontario the next low bidder meeting all terms, conditions and specifications of
Co-operative Tender T-530-2010 Garda Cash in Transit Corporation, with a total
bid price of $55,494.82 (net of H.S.T. Rebate), be endorsed for the provision of
Armoured Car Services for a one year term;
4. THAT pending satisfactory pricing and service the contract be extended for a
second and third year; and
5. THAT the funds raven for the respective year's Finance Department's
operating bu e
Submitted by: Reviewed by: ~ ~ ~- r~~---~•--.~ ~~
rie Marano, H.B.Sc., C.M.O., Franklin Wu,
Directo.~ of Corpor a Services Chief Administrative Officer
Nancy Taylor, B. :A., C.A.,
Director of Finance
MM\JDB\sm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
14-4
REPORT NO.: COD-005-11
PAGE 2
1.0 BACKGROUND AND COMMENT
1.1 Co-operative Contract T-530-2010 Armoured Car Services as required by the
Municipality of Clarington was originally awarded to G4S Cash Solutions
(Canada) Ltd., Toronto, Ontario in July of 2010 (Report COD-039-10). In a letter
dated December 20, 2010, G4S Cash Solutions Ltd., advised the members of the
Durham Co-operative that they would be terminating the contract effective
January 28, 2011. (Schedule A)
1.2 After review and analysis of the situation and the other submissions received, it
was mutually agreed upon by the participating members of the Durham Co-
operative that the next low bidder be awarded the contract for the balance of the
contract term.
1.3 Garda Cash in Transit Corporation was contacted and they have agreed to
honour their submission dated May 31, 2010 and were prepared to complete the
term of the service contract.
2.0 ANALYSIS
2.1 Garda Cash in Transit Corporation, with a total bid of $55,494.82 (net HST
rebate), was the second overall lowest bidder meeting all terms, conditions and
specifications of Co-operative Tender T-53-2010 -Armoured Car Services.
2.2 The price difference between the bid submission from G4S Cash Solutions Ltd.
and Garda Cash in Transit for Clarington's contract is an estimated increase of
$7,871.14 (net HST rebate).
2.3 The funds required for this contract will be drawn from the respective year's
Finance Department's operating budget.
14-5
REPORT NO.: COD-005-11
PAGE 3
2.4 The recommendation is to remove G4S Cash Solutions Limited from the
approved Vendor's list for future opportunities.
3.0 FINANCIAL
3.1 Based on the requirements noted within the tender documents the annual cost
with G4S Cash Solutions was $57,148.42 per year (net HST rebate). The cost
with Garda was $55,494.82 (net HST Rebate).
3.2 The Municipality of Clarington adjusted the level of service from that noted within
the original tender document which resulted in a cost reduction from G4S Cash
Solutions' initial bid of $57,148.42 (net HST rebate) to $47,623.68 (net HST
rebate). Garda Cash in Transit Corporation is holding the price as bid as per the
original specifications therefore there is an estimated cost difference of $7,871.14
(net HST rebate).
3.3 The required funds for Armoured Car Services will be drawn from the Finance
Department's respective year's operating budget account.
3.4 Queries with respect to department needs, specifications, etc., should be referred
to the Director of Finance.
4.0 CONCLUSION
4.1 After further review and analysis of the bids by Purchasing, the Durham
Purchasing Co-operative and the Finance Department, it is respectfully
recommended that the action taken by staff to ensure continued service by
awarding the contract for Armoured Car Services to Garda Cash in Transit
Corporation for the balance of the term be endorsed.
4.2 Pending satisfactory service and pricing it is recommended that the contract be
extended for a second and third year.
14-6
REPORT NO.: COD-005-11 PAGE 4
5.0 INPUT FROM OTHER SOURCES
5.1 This report has been reviewed for recommendation by the Purchasing Manager
with the appropriate departments.
Attachments:
Attachment 1 -Schedule "A", Letter from G4S Cash Solutions
14-7
REPORT NO.: COD-005-11
d;,~
20 December 2010
Ms. Kellie Dickson
Purchasing
605 Rossland Rd. East
Whitby ON L1N 6A3
Dear Ms Dickson:
Jack Nunno
Vice President, Commercial Sales
G4S Cash Solutions (Canada) Ltd.
365 Bloor Street East
Suite 400
Toronto, Ontario
Mow 3L4
Our organization is currently undergoing some changes which has caused us to make some
difficult business decisions. These changes will impact our ability to continue servicing our
Commercial Customers in the Greater Toronto Area (GTA) to satisfactory levels of service
beyond January 2011. I regret to inform you that we will be terminating our contract with
you as of January 28, 2011. We would advise you to engage an alternate provider to ensure
that you continue to receive Cash in Transit service.
I ask that you call 416-645-5414 to confirm your new service arrangements to ensure your
business is not affected and to facilitate a smooth transition to your new cash services
provider.
I sincerely regret delivering this news to you. It has been our privilege to work with you over
the term of our relationship.
Yours Very Truly,
.ac Nunno
Vic President, Commercial Sales
Affected Units
Durham College
Durham Non-Profit Housing
Durham Waste /Seniors /Administration
Durham -Town of Whitb
Durham -City of Pickering
Durham -City of Oshawa
Durham -City of Clarington
SCHEDULE A
SecuringYourWorld 14-8
(;la.~'~ ~ RE P4 RT
FINANCE DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION
Date: JAN 24, 2011 Resolution#: By-law#:
Report#: FND-002-11 File#:
Subject: LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION,
APPORTIONMENTS OR REFUND OF TAXES
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report FND-002-11 be received; and
2. THAT the list of applications attached to Report FND-002-11, for cancellation,
reduction, apportionments or refund of taxes be approved.
Submitted by: ~L, ~~
Nancy ay r, B A, .A
Director of Finance/
Treasurer
NT/blm
Reviewed by: L
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379
15-1
REPORT NO.: FND-002-11
PAGE 2
BACKGROUND
Pursuant to Sections 354, 356, 357 and 358 of the Municipal Act, 2001, C25, a list of
applications for cancellation, reduction, apportionments or refund~of taxes is presented
to Committee for its review and approval.
Section 357(3 & 4) indicates that the Council shall hear and dispose of every application
not later than the 30th day of April in the year following the year in respect of which the
application is made. The last day for making application for the previous year's tax
reduction is the 28th day of February in the following year.
More specifically, under Section 354, the Treasurer shall recommend to Council that
outstanding taxes be stricken from the roll: To strike taxes from the roll it must be by
reason of a decision under Section 357 or 358, or of a decision of a judge of any court
or that the taxes are uncollectible.
An application for a cancellation, reduction or refund may be made for one of the
following reasons:
• Ceased to be liable to be taxed at rate it was;
• real property becomes exempt;
• razed by fire, demolition or otherwise;
• damaged by fire, demolition or otherwise (substantially unusable)
• removal of a mobile unit;
• sickness or extreme poverty;
• gross or manifest clerical error; and
• repairs/renovations preventing normal use of period of 3 months.
The 357 and the~358 process begins when an application is prepared by either the
Regional Assessment Office or the Tax Department. The neighbourhood assessor will
perform an on-site inspection of the property. The assessor will verify the reason for the
application, the period of time, for which the tax relief is claimed, and the amount and
type of assessment that is affected. The application is then sent back to the Tax
Department where the actual tax adjustment is calculated and the taxpayer's account
adjusted.
Section 356, deals with severances or divisions into parcels. These parcels of land
were taxed in blocks in the year(s) prior to severance/consolidation. Taxes are being
apportioned to the individual properties which are now severed/consolidated.
Therefore, tax amounts are removed from one roll number and applied to another roll
number as determined by MPAC.
15-2
REPORT NO.: FND-002-11
PAGE 3
The total amount of taxes to be written off, for September 1 to December 31, 2010, as
shown in this report Total $15,646.90. The total for the 2010 calender year was
$37,970.53. This total represents the Municipality's share only. For comparison the
values of taxes written off under Section 357 and 358 at December 31, 2009 was
$21,255.59 the municipal portion only.
Attachment:
Attachment "A" -Write-Off Report September 1 to December 31, 2010
15-3
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~~~~~ REPORT
MUNICIPAL SOLICITOR
Meeting: GENERAL PURPOSE AND ADMINSTRATION COMMITTEE
Date: January 24, 2011 Resolution#: By-law#:
Report #: LGL- 002=11
File#: L2030-06-01
Subject: CONVEYANCE OF PART OF THE ROAD ALLOWANCE BETWEEN LOTS 10
AND 11, CONCESSION 10. DARLINGTON
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council as follows:
1. THAT Report LGL-002-11 be received;
2. THAT Council pass the form of by-law attached to this report (Attachment 4) to stop up,
close and convey that portion of the unopened road allowance situated between Lots
10 and 11, Concession 10, Darlington, legally described as Part 2 on 10R-1249 to Neil
MacKay Orton in order to remove a cloud on title;
3. THAT the conveyance to Mr. Orton be exempted from the Municipality's Policy and
Procedure For Road Closures dated November 1996; and
4. THAT the Municipal Solicitor be authorized to take all necessary action to complete the
transaction.
Submitted by: t ~L~~ Reviewed b ~~` ~~
Andrew C. Allison,. B. Comm., LL.B. Franklin Wu, MAOM
Municipal Solicitor Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-6020
16-1
REPORT NO.: LGL-002-11
PAGE 2
1.0 BACKGROUND
1.1 On May 31, 1985, Neil McKay Orton purchased the property legally described as part
of Lot 11, Concession 10 and the road allowance between Lots 10 and 11, Concession
10 ,Geographic Township of Darlington, being Parts 1 and 2 on Plan 10R-1249 (see
Attachment 1).
1.2 Part 2 on Plan 10R-1249 was the original road allowance between Lots 10 and 11 in.
Concession 10. It was originally conveyed by Instrument 7502 on January 28, 1897
from the Corporation of the Township of Darlington to James Ashton (see Attachment
2). This conveyance was made pursuant to a decision made at a Town Hall Meeting
(Hampton) on December 26, 1896 (see Attachment 3).
1.3 Title to what is now Parts 1 and 2 on Plan 10R-1249 has been transferred many times.
Mr. Orton was the most recent purchaser (1985).
2.0 CLOUD ON TITLE
2.1 .Unfortunately, no by-law was ever registered to officially recognize that the Township of
Darlington had stopped up, closed and conveyed what is now described as Part 2 on
Plan 10R-1249 (the road allowance) in 1897. Staff have searched corporate records
(including a search of Ontario Archives) but have not been able to find a registrable
copy of the by-law (#536) that was passed in 1897. As a result, the original
conveyance of the road allowance from the Township of Darlington to James Ashton is
not being recognized in the current Land Titles System for lack of documentary
evidence. The Registry Office records mistakenly indicate that the road allowance is
owned by The Corporation of the Municipality of Caarington.
2.2 In order to clear up the "cloud on title", a by-law is required to stop up, close and
convey Part 2 on Plan 10R-1249 to Mr. McKay.
2.3 Because the conveyance is intended to clear up a title problem, it is not necessary to
go through the process set out in the Municipality's Policy and Procedure For Road
Closures dated November 1996.
Attachment 1 -Parts 1 and 2 on Plan 10R-1249
Attachment 2 -Instrument 7502
Attachment 3 -Minutes of a Town Hall Meeting (Hampton)
Attachment 4 - By-law to Stop Up, Close and Convey Part 2 on Plan 10R-1249
16-2
ATTACHMENT NO. 1 TO
REPORT LGL-002-11
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ATTACHMENT N0.3 TO
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16
ATTACHMENT NO. 4 TO
REPORT LGL-002-11
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY LAW 2011 - XXX
being a by-law to stop up, close and authorize the conveyance of a road allowance.
WHEREAS the Council of The Corporation of the Municipality of Clarington approved
the recommendations in Report LGL-002-11, and deems it desirable to pass this by-law.
NOW THEREFORE BE IT ENACTED AND IT IS HEREBY ENACTED AS A BY-LAW
OF THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON AS FOLLOWS:
That the property described as Part of the unopened road allowance between
Lots 10 and 11, Concession 10, Darlington, being Part 2 on Plan 10R-1249, is
hereby stopped up and closed.
2. That Part 2 on Plan 10R-1249 be conveyed to Neil Orton McKay by The
Corporation .of the Municipality of Clarington
3. -That the Municipal Solicitor be authorized to take all action necessary to effect
the transfer.
By-law read a first and second time this 31st day of January, 2011.
By-law read a third time and finally passed this 31st day of January, 2011.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
16-9
•
~J~
Leading tice Way
REPORT
CHIEF ADMINISTRATIVE OFFICER
Meeting: GPA
Date: January 24, 2011 Resolution#:
Report #: CAO-002-11 File#:
Subject: MUNICIPALITY OF CLARINGTON -STRATEGIC PLAN
RECOMMENDATIONS:
1. That Report CAO-002-11 be received; and
By-law#: N/A
2. That Council endorse the Strategic Planning Process as provided for in Report CAO-
002-11.
i
Submitted by:
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0720
17-1
REPORT NO.: CAO-002-11
REPORT:
What is Strategic Planning?
PAGE 2
Strategic planning is essentially the process of determining a municipality's long term
vision and goals, which lay the foundation for the development of an action plan to
implement these goals.
2. Why do a Strategic Plan?
There are many reasons for developing such a Plan. The reasons that are more
relevant to local government include:
a) Developing a collective vision -particularly critical as we expect Clarington to
continue to grow
b) Planning for the Future -our future will involve changes and a strategic planning
process can identify both the internal and external forces influencing changes
c) Maximizing resources - as a management tool, a strategic plan provides a useful
framework to eneble effective resource deployment
d) Establishing a framework for other plans -the Strategic plan will be the umbrella
document that guides the development of other plans such as the Official Plan,
community plans, capital work plan, departmental master plan, etc.
e) Communicating priorities -citizens benefit from understanding the municipality's
priorities and decisions as articulated through its vision and goals
3. What was the past experience of Strategic Planning in Clarington?
a) The first Strategic/Business Plan for Clarington was initiated and completed
shortly after the new Council was elected in 2001. Subsequent Plans were
developed coinciding with every new term of council in 2004 and in 2007.
b) In the development of each of the past three strategic/Business plans, the
planning process as well as the facilitation was led by the CAO. The process was
entirely internal and the Plan was jointly developed by Council members and
senior management staff.
4. What are the basic steps involved in developing a new Strategic Plan for the
Municipality?
The following six step process is generally used by local government in the planning
process involved in the development of a Municipal Strategic Plan. The process is
streamlined with emphasis on producing the Plan in a relatively short time frame. The
six steps are:
Step 1
Obtain input from citizens
Step 2
Develop a vision and a mission statement
17-2
REPORT NO.: CAO-002-11
PAGE 3
Step 3
Develop strategic goals and objectives
Step 4
Develop strategic initiatives
Step 5
Develop an action plan to implement the strategic initiatives
Step 6
Develop a follow up system to track and/or measure performance
5. Who would be involved in the development of the strategic planning exercise, and what
is the time frame related to each step?
Step 1 -Obtain Input from the Citizens
This involves seeking input from the citizens. A public opinion survey company will be
engaged to develop a series of questions, and to seek the views and opinions from
these external stakeholders. The results will be analyzed and will serve as valuable
information prior to the commencement of the next step. This is a critical step, without
which the subsequent works on the strategic plan could run the risk of a total or partial
disconnect with the views of the citizens.
Estimated timeline: Completion by early March
Steps 2 - 4
All members of council, CAO and department heads will devote at least one full day
brainstorming session to develop the Strategic Plan. The session will be facilitated by
an external facilitator who will also be charged with the responsibility of gathering,
synthesizing the information developed through the brainstorming session and to
develop the mission statement, goals and strategic initiatives.
Estimated timeline: Session is scheduled for March 10th, 2011 at the Courtice
Community Complex. The draft Strategic Plan will be completed within four (4)
weeks of the session.
Steps 5 - 6
The same facilitator will lead the department heads to draft an Action Plan in order to
implement the proposed strategic initiatives. This involves a one day session to be held
on April 13, 2011.
Estimated timeline: The Strategic Plan and accompanying Action Plan will be
submitted to Council by end of April, 2011.
17-3
REPORT NO.: CAO-002-11
PAGE 4
6. What is the cost of developing the Strategic Plan?
The cost of the citizen survey, facilitation and completion of the Plan will be
approximately $15-20,000. As this is a one-time cost, funds will be drawn from the
Professional Fee Reserve Account and therefore would not affect the annual operating
budget.
Conclusion
The CAO will coordinate the works of all those involved and ensure that the Strategic
Plan will be completed in a timely fashion.
17-4
'Z 1. JAN2.t Fri
•
X111 n
Leading the Way
MEMO
PLANNING SERVICES
TO: Mayor Foster and Members of Council
FROM: David J. Crome, Director of Planning Services
DATE: January 21, 2011
SUBJECT: FINAL REPORT OF THE HIGHER EDUCATION TASK FORCE
Please find attached the Final Report of the Higher Education Task Force. This Task Force
was struck in June 2009 and completed their mandate and the Final Report in August 2010.
The Final Report was presented to the previous Council on September 20, 2010. The
previous Council accepted the report but left how it would be carried forward to the new
Council
Paul Halliday, the Chair of the Task Force, will be presenting at the GPA meeting on Monday,
January 24th and questions regarding the Final Report and how the process should move
forward from here can be addressed to Paul or myself. ,
A resolution that will endorse the final report and refer the recommendations of the strategic
planning session of Council has been drafted and will be provided to you by the Clerk.
~T~ ~
David
DJC:sn
Attachment
cc: Franklin Wu, CAO
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
~~S+O~I~
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 TF 1-800-563-1195 F 905-623-0830
HAN DOUTS /C I RCULATI ONS
Clarington Higher Education Task Force
_. _. _ : Final Report
Introduction and Background
The Clarington Higher Education Task Force was established by resolution of Council in February
2009. A review of the background papers and of the task force mandate shows that the
issues/motives behind its establishment were:
^ responding to Ontario's prosperity initiative which projects increasing educational needs for
participants in the economy;
^ providing for the current and future training needs of the municipality's employers;
^ providing infrastructure which would support further economic and employment
development;
^ supporting the development of the Clarington Energy Business Park and the Technology
Business Park; and
^ seizing the opportunity to become a participant in the emerging "creative age'.
(See Resolutions GPA-129-09 and GPA-130-09: Appendix 1)
(See Report PSD-018-09: Appendix 2)
(See Terms of Reference: Appendix 3)
..
2. Task force members were recruited and an introductory get-together meeting was held in summer
2009. The Task force began its work in September 2009.
(See attached list of task force members, Page 7 and their Biographies, Page 8)
The Task Force has met roughly monthly between September 2009 and the end of June, 2010
of those meetings involved discussion of issues (and the
presentation of internally developed papers), but most
involved meeting with important interested parties,
including the presidents of both Durham College and UOIT.
One illuminating and important meeting was with a former
college president who has had experience in establishing
several satellite campuses for two different colleges in
Ontario.
4. By the end of June, 2010, the task force had reached a high
degree of consensus around its vision and recommendations
which, in summary, strongly support the pursuit of a higher
education campus in Clarington.
Some
Page 1
The Strategic Landscape
The task force understands that we are recommending entering and engaging with a difficult and
competitive arena. There are plenty of rational reasons why some might argue that this is an unrealistic
•~ goal and a potential waste of resources. Some of the reasons for not proceeding include:
^ Clarington has a relatively small population which is widely dispersed across a large geographic
~^^ area.
^ The competition for new college or university campuses is very strong. It is estimated that there are
20 to 25 communities in Ontario with similar dreams.
^ This is likely to require sustained effort and expense over the medium to long term.
^ There is no guarantee of success.
^ The province already has a well established infrastructure of college and university campuses
including, right next door, Durham College, UOIT, and Trent University.
^ In the current economic climate (summer 2010), there are media reports of financial difficulties in
many institutions. Far from thought of expansion, there appear to be moves at many institutions to
'~' rationalize and "right-size".
The Rationale
+..
On the other hand, the task force believes there are compelling reasons for moving forward proactively.
The rationale for pursuing a higher education campus might be summed up as follows:
• This is a community which is growing very strongly. Within 25 years, the population of
Clarington will be larger than Kingston or Guelph is now (and almost as big as Oakville in 2010).
• There will be many more knowledge intensive jobs within the municipality (and a much higher
percentage of our residents will be working locally), and the educational and training needs will
be significantly higher than they are now.
160000
140000
120000
100000
80000
60000
40000
20000
0
Population Projections
- -- ±-ZO.OQO
ir.
Page 2
1996 2001 2006 2011 2016 2021 2016 2031
• The presence of Ontario Power Generation (OPG) in this community is an exceptional asset. The
need to provide a reliable "base-load" of power for Ontario's growing population and increasing
economic initiatives, the need to move Ontario away from coal-based generation of electricity, and
the associated challenge of upgrading, perhaps replacing, or perhaps finding novel solutions for
the province's aging electrical infrastructure, will be major policy and program considerations
over the next 25 years. Clarington is at the centre of this opportunity and an aggressive education
and training strategy in support of a response will place it in a provincially leading position.
• The higher education, and continuing education, needs of all citizens will continue to rise and a
campus here would help keep students closer to home.
• A college or university campus would help provide research capability and general intellectual
heft to the business and economic community.
• Beyond the economic, as has been the experience in numerous communities across Ontario (e.g.
Brantford or Haliburton), such a campus brings with it important social and cultural benefits
contributing to a more complete community.
,~, • The very process of organizing to achieve such a campus can be a unifying force within a still new
municipality, and can help build community capabilities and infrastructure.
• While it may appear that there are a large and sufficient number of higher education institutions
~" and campuses in the GTA, a close reading of the prosperity initiative shows that many more
student places will be needed. Toronto's proximity is u1 fact a significant asset. One can experience
all the resources and advantages of a nearby world leading cosmopolitan centre while at the same
`" time not experiencing some of its frustrations and challenges.
• Clarington has some outstanding features - a prime location on Lake Ontario (the Great Lakes
being the largest body of accessible fresh water in the world), a rich and productive agricultural
hinterland with a range of crops and growing methods, a major landscape and water storing
presence in the Oak Ridges Moraine, and a bountiful supply of outdoor recreational amenities
~ ranging from bicycling networks and boating opportunities, to hiking and skiing trails. These
would be attractive to a higher learning campus.
..
Clarington Technology Park Rendering Camp 30
Page 3
Clarington Energy Park Rendering
• Experience show that campuses built on the remnants of historic
~ community features have multiple benefits. They allow us to retain
a well-known and admired built heritage, they bring new life into
traditional downtown areas, and they spin-off new creative
+^~ endeavours and economic opportunities. Brantford's experience
with Wilfrid Laurier University, in which that university assumed
several heritage facilities and used them as its building blocks for a
~^ new inner-city presence, attests to this win-win opportunity.
• Given the right circumstances, colleges and universiries will seize
future expansion opportunities as Lakehead University's presence in Orillia attests, even though
~ the campus is over a thousand kilometres from its home base.
• Capital investments in campus infrastructure historically have been cyclical. The cycle is currently
+.. depressed, but that will change and we are likely to experience an investment boom within the
next five to ten years.
• There will inevitably be further new higher education campuses built in Ontario.
• Decisions on locating them will be made on both economic and political grounds. It only makes
sense for Clarington to get its economic and political ducks in a row so that we get a shot at the
,,., benefits which would thereby accrue.
,. Getting Our Ducks in a Row
What are some of the things which would help us achieve success in this undertaking?
~ We believe the following are some of the things which, if they existed, would help us achieve our goal:
^ A strategy. It would be helpful to have a comprehensive strategy and business plan which is
endorsed by municipal council and by myriad community institutions.
^ A champion. Certainly leadership at all levels will be an important part of any new strategy, but
r,^ an endeavour like this will need champions in order to succeed. A champion could be an
individual, but it might also be a small committee or a leading community organization. A
champion pushes the agenda, brings allies onboard, and moves things forward. A range of
~„ champions is desirable including, potentially, one who has the capability to move the project
forward by committing resources. We heard of two relatively recent campus development
projects in Ontario where such a commitment of private or third-party resources made the
j„~ difference. This is obviously a nice to have, but is not necessarily possible.
^ Partnerships. We are likely to have greater success if are able to get key community partners into
and supporting the project. Partners should include the local school board, the Board of Trade, the
'~' employer community, various social and civic organizations, the health care community, etc. etc.
One important potential partner would be OPG given its size, capacity and self-interest.
"` Cl~rington ~IVTAR~QrUWtI~
Board of Trade and
Office of Econamit Development G EN ERaTION
Page 4
^ Shared vision. We will have more success if we are able to develop a shared vision for the campus
within and across the community. Vision is important to overcome criticism and negativity. This is
intended to be a project which will bring Clarington s citizens together around a common vision
and ultimate pursuit.
^ Niche offerings. At this time, there are a number of niche training and education offerings being
discussed between higher education institutions and local companies with specialized facilities and
expertise. These will help to support the culture of higher education and learning in the
~. community and are a step towards the larger campus goal. We support the development of these,
and further, such initiatives.
r A community education foundation. We believe that such a charitable foundation, if it were up
and running successfully, would provide support for the goal in two ways. Firstly, it could
develop funds for capital expenditures. And secondly, it would generate funds for annual tuition
~ scholarships for municipal residents which would support the concept of higher education for
residents and provide political and moral support for the larger concept.
^ A storefront for higher education offerings. We foresee a storefront operation which would help
~` students access courses and programs at existing institutions and through distance learning. Such
an operation, besides providing access and support for local residents, would help build awareness
and presence for the larger goal. Nothing says action like presence.
^ A stronger brand for Clarington. As a still new municipality, the image or brand of Clarington is
still relatively unformed and will likely evolve organically over time. And, while a discussion of
,,. Clarington's brand is somewhat beyond the task force mandate (and expertise), we do foresee that
there is an opportunity to support the evolution of the brand through this initiative.
^ Continued municipal investment in infrastructure and serviced lands. Both support economic
"' development, which in turn supports greater employment opportunities and greater demand for
education and training.
Recommendations
1. That Clarington actively pursue the development of a higher learning campus within the
municipality.
2. That this development process be approached as a medium term goal of 5 to 10 years.
3. That an appropriate arms-length agency (person, position, or organization) be identified and
charged with the responsibility for developing, coordinating and implementing the strategy.
r.
Page 5
- That this agency be charged with the development of an initial five year business plan which
would identify human and financial resources required,
- That this plan include a plan and costing for the establishment of a store front/ main street
„~ higher education office to provide basic services such as on-line subject delivery, career
guidance and discreet courses with interested partners,
- That the plan include strategies for consultation and discussion with myriad groups and
""' opinion leaders in all sectors of the community as a step towards achieving broad community
consensus,
- That the plan include strategies for inviting contiguous higher education providers to become
partners with this community enterprise and that depending on their interest/support, other
more distant institutions be solicited, and
~•• - That the plan include provision for supporting the development of various niche offerings and
partnerships in the community.
..
4. That a Clarington Higher Education Foundation be established to raise funds to support the
higher learning pursuits of Clarington residents and to develop capital.
Page 6
List of Members
Paul Halliday, Chair
r. Entrepreneur and former Vice President at Sir Sandford Fleming College
Pierre Tremblay
Senior Vice President of Nuclear Programs and Training, OPG
Rev. Dr. Dorcas Gordon
Principal and Associate Professor of Biblical Interpretation and Preaching
Knox College
Deborah Patrick, CFO
Bowmanville Foundry Company Limited
Valentine Lovekin
Barrister & Solicitor
William Humber
Executive Director of the Revitalization Institute, Seneca College
`" Mayor Jim Abernethy
David Crome, Director of Planning Services
r.
Faye Langmaid, Acting Director of Planning Services
Linda Coutu, Executive Assistant to the Mayor
Page 7
Biographies of Members
~,.~ Paul Halliday
Paul Halliday was formerly Vice President of Sir Sandford Fleming College responsible for strategic
planning, marketing, international development and institutional advancement. He previously held
` various positions at Humber College including Director, Conferences and Seminars; Director,
Management and Professional Development; and Corporate Director of Marketing. He joined
Humber after a career in publishing with Prentice-Hall.
He is currently President of Nash Crossing Inc., a management company through which he and his
wife own and operate bulk barn franchises in Clarington and Oshawa. He is a past president of the
Clarington Board of Trade.
~ Pierre Tremblay
Senior Vice President of Nuclear Programs and Training, Ontario Power Generation
Pierre Tremblay was appointed to his current position in December 2008. He reports to the Chief
Nuclear Officer and is responsible for managing the Operations, Radiation Protection, Environment,
and Maintenance Programs for the Nuclear Fleet. In addition, he has the responsibility for Fleet
Training, Facility Management, and for the Security of the company's Nuclear assets. Finally, he
.. manages the Regulatory Affairs function for the Nuclear group and acts as the external interface to
outside organization.
Pierre Tremblay has a Bachelor of Science (honours) degree in Chemical Engineering (1977) from
Queen s University and a Masters in Business Administration (1984) from the University of Toronto.
Rev. Dr. Dorcas Gordon
The Rev. Dr. J. Dorcas Gordon, Principal and Associate Professor of Biblical Interpretation and
Preaching, Knox College, University of Toronto.
As Principal Dorcas has had regular opportunities to chair assessment visits to higher educational
r• institutions in both Canada and the United States. She presently serves as Vice President of the
Board of Trustees of the Association of Theological Schools in the United States and Canada.
Dorcas and her family have lived in Clarington the past 18 years and between 1979-1992 as a
summer resident. During this time Dorcas has been involved in church, school and recreational
activities.
...
Page 8
...
Deborah Patrick
Chief Financial Officer of the Bowmanville Foundry Company Limited
Deborah Patrick is the Chief Financial Officer of the Bowmanville Foundry, a business that
celebrated its centennial year recently. Her husband Michael and David Boothman have owned the
Foundry for over 20 years. The Foundry is a manufacturer of short run production iron castings in
r. malleable, grey and ductile iron. Debbie is a professional engineer and Director of the Clarington
Board of Trade.
Valentine Lovekin
Lawyer
Graduating from Osgoode Hall, Valentine Lovekin was called to the bar in 1992. He was a partner in
a well established firm before venturing into independent practice. The focus of his practice
encompasses estate, real estate and corporate law with expertise in commercial and residential real
estate and estate planning.
Two offices and four children notwithstanding, Valentine still makes time to volunteer once a week
at Covenant House, a Toronto community drop-in centre for troubled youth. Valentine is a board
member of Lakeridge Heath Services.
William Humber
William Humber is Director of the "Office of Eco Seneca initiatives' (OESi) at Seneca College in
Toronto and is one of three principals of the "Regeneration Institute for the Great Lakes", a
partnership of McMaster University's ArcelorMittal Dofasco Centre for Engineering and Public
Policy, the Canadian Urban Institute, and Seneca College's Centre for the Built Environment.
He was formerly a Chair in the Faculty of Applied Science and Engineering Technology at Seneca
`, College where he was responsible for the Centre for the Built Environment, one of two designated
centres of excellence at the College. His lengthy, (over 33 year), career in the college system also
includes work in Continuing Education and community outreach.
As a Clarington resident Bill is Chair of the Old Bowmanville Neighbourhood Association; member
of Clarington s select committee to attract post-secondary education to the municipality; member of
r the Valleys 2000 Committee; member of Clarington s Sports Hall of Fame committee; and has been a
public advisor/member of committees responsible for community retail space, new urbanist
development, the re-development of Camp 30, and his own neighbourhood's long term
;,,, revitalization. His play "Waiting for Mr. Bozvmc~n" was staged in 2008 as part of Bowmanville's 150+
anniversary celebrations.
Page 9
`. Jim Abernethy
Mayor, Municipality of Clarington
r„ Jim Abernethy is serving his first term as Mayor of the Municipality of Clarington, having been
elected to the position in November, 2006. Mayor Abernethy is a member of the Board of Directors
of Veridian Corporation, of which Clarington is a shareholder. Jim is a member of Regional Council
;~, and numerous regional and municipal committees.
Jim has had three successful careers prior to entering the political arena. The first was that of a Golf
,,, Course Superintendent, including Assistant Superintendent at The National Golf & Country Club in
Woodbridge. Mayor Abernethy's second career was in the Real Estate Industry where he rose to the
position of Vice President & Regional Manager with Royal Lepage Real Estate Services. In 1987,
,,., Mayor Abernethy left Royal LePage to found a family business. Together with his wife, they
successfully grew Ste. Anne's Pure Spring Water Company into the 4th largest bottled water
company in the GTA.
Mayor Abernethy is married to Cathy. They have two sons and are the proud grandparents of three
granddaughters. In 1999, Jim and Cathy sold Ste. Anne's to the Danone Group, which allowed them
~ the opportunity to work closely with their sons who have developed businesses of their own -right
here in Clarington!
David Crome
Director of Planning Services, Municipality of Clarington
David Crome has over 25 years of experience in planning and municipal government, he has been
with the Municipality of Clarington since 1988 and is currently the Director of Planning Services.
David is responsible for strategic planning, policy formulation, development review activities,
negotiations with the development industry, liaison with agencies, community representatives and
~ the public, resolution of land use, environmental and planning disputes.
David is a graduate of the School of Urban and Regional Planning at the University of Waterloo. He
has deep roots in Clarington dating back to 1915 when his grandfather settled on a farm near Solina.
Page 10
r
Appendix 1
General Purpose and Administration Committee
Minutes
February 23, 2009
Resolution #GPA-129-09
Moved by Councillor Robinson, seconded by Councillor Hooper
THAT Report PSD-018-09 be received;
THAT a Mayor's Task Force on Attracting Higher Education Facilities to Clarington be established in
accordance with the Terms of Reference contained in Attachment #1 to Report PSD-018-09; and
THAT the Clarington Board of Trade be thanked for their suggestion to undertake this initiative.
CARRIED AD AMENDED
(See following motion)
Resolution #GPA-130-09
Moved by Councillor Foster, seconded by Councillor Robinson
THAT the Terms of Reference for the Mayor's Task Force as contained in Report PSD-018-09 be
amended to:
• Change the name of the Task Force to "Clarington's Task Force";
• State that members for the Clarington's Task Force will be appointed by Council;
and
• State that the appointed Task Force members will appoint the Task Force Chairperson.
CARRIED
r.
Appendix 2
„~
i~~~Y rye i~~, R E P O R T
PLANNING SERVICES
a Meeting: GENERALPURPOSE AND ADMINISTRATION COMMITTEE
Ir..
Date: Monday~February 23, 2009 ~,~ ~~.~-t~~~ ~~- j~ -C~~
F
Report #: PSD-018-09 File #: Df R 8.9 By-law #:
Subject: MAYOR'S TASK FORCE ON ATTRACTING HIGHER EDUCATION
FACILITES TO CLARINGTON
+~ RECOMMENDATIONS:
it is respectFully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-018-09 be received;
2. THAT a Mayor's Task Force on Attracting Higher Education Facilities to
Clarington be established in accordance with the Terms of Reference contained
in Attachrnerit #1; and
3. THAT the Clarington Board of Trade be thanked for their suggestion to undertake
this initiative.
Submitted by:
c /~~
Reviewed by. ~' ~~../~~
a J. Crime, MCIP, RPP Franklin Wu
Director, Planning Services Chief Administrative Officer
DC/sn
February.12, 20Q9
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-33T9 F (905)623-0830
~..
~.
REPORT NO.: PSD-018-09 Page 2
1. On January 26, 2009, Council referred to the Director of Planning Services
correspondence from the Clarington Board of Trade suggesting that a committee
be established to explore opportunities to attract a satellite campus of a higher
education facility with specific reference to the University of Ontario Institute of
~„ ~ Technology (UOIT) and Durham College. I was to report back on the mandate,
terms of reference and committee structure.
2. Over the coming years, there will be significant requirements for skilled trades
and knowledge-based workers not only to support the major projects such as
Nuclear New Build but also to support adjustments to a knowledge-based
economy. The Martin Prosperity Institute, associated with the Rotman School of
Business, recently completed a report at the request of the Premier called
Ontario in the Creative Age. Authors Roger Martin and Richard Florida identify
an agenda for Ontario which has four main elements:
• Harnessing the creative potential;
• Broadening our talent base;
• Establishing new social safety nets; and
• Building aprovince-wide geographic advantage.
They note that Ontario needs to raise its talent attainment with an increased
k percentage of our work force that has post secondary education. The executive
+y summary is attached for Committee's information. (Attachment 1).
3. At the present time, UOIT and Durham College are undertaking a Campus
Master Planning Process. The combined institutions have an enrolment of
approximately 10,600 full time equivalent students. They are planning for
expansion in two phases to approximately 13,000 and then to just under 15,000.
At the present time, there is a need for 76,000 square metres of additional floor
space. With the future proposed additions to enrolment, there is a need for a total
of 191,000 square metres of new floor space. Of particular note, is the significant
expansion of the graduate student program, which requires laboratory space.
The current plans are to accommodate additional space- requirements primarily
on the Oshawa campus but also a minor expansion to the Whitby campus.
(Attachment 2).
4. I understand that there may be an opportunity for a satellite campus of other
institutions, most notably Trent University. The mandate of the Task Force is
proposed to look at the potential of any higher learning institution locating in the
Municipality of Clarington.
5. In looking how to best proceed with Council's objective, it is proposed that a
Mayor's Task Force be established. A Task Force has atime-limited mandate.
This task requires selecting a cohesive group of highly influential individuals that
can achieve its mandate in a short period. It would likely be best to recruit
individuals rather than having people apply in response to an advertisement.
""' Some matters that the Task Force would deal with would be confidential. In these
respects, it is somewhat different than a usual advisory committee and should
not be bound by the procedures for Council advisory committees.
~.
REPORT NO.: PSD-018-09 ~ Page 3
r.
6. It is recommended that the membership of the Task Force be relatively small
since there is no need for community outreach or representation from a wide
cross-section of the community. A Mayor's Task Force would be selected by the
Mayor with the input from members of Council and the Clarington Board of
Trade.
7. The Task Force would be required to investigate future training needs in
Clarington, discuss potential opportunities with the senior executives and
consider potential strategies to attract a higher education facility in Clarington.
The Task Force should report back to Council at a 6 month and 1 year interval.
8. It is recommended that a Mayor's Task Force be established in accordance with
the Terms of Reference appended in Attachment 3.
Attachments:
Attachment 1 -Ontario in the Creative Age -Report Summary
Attachment 2 -Durham College/UOIT Student Enrolment and Space Needs
Attachment 3 -Terms of Reference for the Mayor's Task Force
Interested parties to be notified of Council's decision:
Michael Patrick, President, Clarington Board of Trade
Ontario in the Creative Age
February 5, 2009
Report Summary:
Ontario's Opportunities in the Creative Age
ATTACHMENT .1
TO REPORT PSD-018-09
Ontario is in the midst of a global economic transformation. While this transformation to a
knowledge- or idea-driven creative economy has been underway for more than three decades, the
current financial and economic maelstrom has accentuated its importance.
The combination of this transformation and the current economic uncertainty is leading to
struggles and difficulties for many Ontarians. But it also opens great opportunities for our
province. In crises like these, nations, regions, provinces, and states can rapidly change ground;
they can improve or lose position, depending on the actions they take. Now is the time for
Ontarians to take bold actions to ensure our future prosperity.
As in all times of economic crisis, there is considerable pressure on governments to protect the
past and to undertake bailouts - to preserve what we have during this time of uncertainty. But
"" this protective approach can only forestall the inevitable. There is a better way. That way is to
invest in our people, our businesses, our institutions, and our infrastructure. Productive and
future-oriented investment will generate prosperity for the long term.
..
There is no greater resource than the creativity, innovativeness, and productive talents of our
people. Our goal must be to harness and use our full creative talents, to grow the businesses and
` industries of the future, to use our openness, tolerance, and diversity to gain economic advantage,
and to invest in the infrastructure of the future in ways that enable more innovation and
~ economic growth. Ontario can and must take ahigh-road strategy for economic prosperity in
which all Ontarians can participate. We owe it to ourselves and future generations to build a
vibrant economy for the creative age.
The current economic transformation is as big and as challenging as the transformation from
agriculture to industry. Our economy is shifting away from jobs based largely•on physical skills
` or repetitive tasks to ones that require analytical skills and judgment. This shift is also evident in
the long-term trend away from employment in goods-producing to service industries, from
occupations that depended on physical work to produce goods to ones that provide service and
`r rely on creativity. The change is inexorable. We cannot turn away from it; nor can we slow it.
The clock of history is always ticking. Competitive advantage and prosperity will go to those
jurisdictions that can best prepare themselves and adapt to this long-run trend. We must embrace
it and act in ways that create a distinctive advantage for
the province and ensure our long-term prosperity.
In doing so, we must recognize that our current economic transformation -like others before it -
not only generates considerable future opportunity, but also considerable inequality. Certain
industries have expanded and certain occupations have seen their wages grow considerably,
while others have languished, stagnated, or declined. Greater returns have gone to innovative
industries, to more highly educated people, to those in creative occupations, and to urban areas.
Our world is becoming increasingly spiky, with peaks that help to drive economic growth and
valleys that are languishing. Our aim is not to lop off the peaks, but to raise the valleys. Our
„~, forebears did that in the industrial age by ensuring that manufacturing work was productive,
well-paid, safe, and secure and by developing an infrastructure that helped grow industries and
brought everything from better transportation to better housing. We can do it again in this
,.. economic transformation, by developing a distinctive advantage in highly innovative creative
industries, by bolstering the productivity of our competitive manufacturing industries, by
transforming and improving productivity and wages in our growing service industries, by
~. establishing a new social safety net system, and by developing atwenty-first century
infrastructure that strengthens our urban centres and mega-regions while connecting older
industrial centres and rural areas -giving us the scale and speed to compete globally.
Such a holistic approach to achieving sustainable prosperity shared broadly by Ontarians will.
mean higher wages, lower unemployment, greater resilience from economic shocks, and
•• increased global leadership. It will enable Ontario to lead the current economic transformation
and become a model for how jurisdictions can compete, thrive, and prosper in these times.
This must be more than a government effort. While governments can spearhead and mentor
change, the transformation we are living through will require the collective action of all
Ontarians. Indeed, the prosperity of a jurisdiction is the result of collective choices made by all
~ of its economic actors over time. For governments, this means making the right investments -
ones that provide general and specialized support for the foundation of creativity and innovation.
Businesses need to develop and invest in strategies that build on a jurisdiction's advantages and
'~" to invest in strengthening those advantages through training, capital investments, and other
strategic initiatives. Businesses should make these choices for their own benefit, not in response
to government directives. For individuals, it means investing in their own capabilities and skills.
"' It also means investing their time and money in local businesses and in local arts, cultural, and
charitable organizations..
Ontario has tremendous advantages to build on. We have a prosperous, socially cohesive society
~ with globally competitive businesses and skilled workers. But we can do better -and we must.
The evidence shows we rank well behind a set of peer regions in North America and slightly
behind the best global peers in economic output per person -perhaps the single best measure of
our overall economic prosperity. And in recent decades, we have seen our advantage erode from
near parity with these global leaders.
Ontario is relatively prosperous; but our assessment is that we have settled for a level of
prosperity that sells our province short. While it is not comforting to admit, we have in fact lost
ground against the very best economies over the past twenty years - a period which has seen all
three political parties in government. Although we house many world class industries, not
enough of our businesses and industries compete on the basis of the unique and superior goods
and services that are required to ensure lasting global competitiveness. And our economy does
not place the same kind of premium on the core creative skills that drive economic growth as do
our peers. As a result, our citizens' creative skills are less developed than those of the world's
leading jurisdictions.
This creates aself-reinforcing downward cycle. When businesses fail to compete on unique,
world-beating strategies, they lack the resources to invest in and reward the best creative skills in
their workers. Workers in turn fail to develop their creative capabilities to the highest level.
through advanced education and training. The end result is lower levels of technological
innovation and lagging competitiveness globally. All of this dampens our prosperity and
~ hamstrings us in global competition.
This cycle follows through in our public spending patterns, where governments under invest in
~ post secondary education and make it unduly costly through tax policies for businesses to invest
in machinery, equipment, and technology. The resulting danger is that the policy focus would
~ shift toward hanging on to what has worked in the past and avoiding the new realities -thereby
missing out on the new opportunities.
We can do better. We must seize the opportunity to retune the Ontario economy to higher and
better performance levels. We need to aspire to remake Ontario so it will thrive in the emerging
creative economy and be truly exemplary in global terms.
To achieve this advantage for shared prosperity, we recommend four sets of actions for Ontario
over the coming two decades.
Harness the creative potential of Ontarians
.. Ontario operates in the creative age from a position of strength. We have a solid base of
important creative skills and industries that compete on the basis of their distinctiveness. Yet we
are not realizing the full creative potential of our people and industries. Ontario needs to deepen
r. our skills, with a focus on analytical and social intelligence skills. We need to challenge our
workers and our businesses to compete more on the basis of creativity and distinctiveness. We
need to draw in the immense capabilities of our immigrants to our
•• province's future success.
..
~..
..
Broaden our talent base
Ontario needs to raise its
talent attainment -the
percentage of our work
force that has post
secondary education. We
must aspire to be the
education province -
known readily
throughout the world as - ' _ ,r,,
the jurisdiction with a
highly educated
population and world renowned centres of learning and research.
Establish new social safety nets
The rise of the creative age is a double-edged sword. It generates tremendous wealth creation
opportunities for some. Yet it can leave many behind, especially those in jobs that are
disproportionately routinized, and those who do not have the skills and opportunities to
participate fully in the creative economy. Ontario is a diverse and open place. It out performs its
peers on measures of diversity and tolerance, but this advantage is not translating into economic
success. We need to design a social safety net system for the creative age -one that partners with
those who have the determination to participate fully in the creative economy. Not to do so is a
terrible waste of human potential.
Build province-wide geographic advantage
Ontario is a big province that built its prosperity on many inherent geographical advantages. We
have rich natural resource areas and a thriving economic corridor. We have prosperous cities,
and the non-metro parts of Ontario are more prosperous than their counterparts elsewhere. Our
future advantage in the creative age will be based on facilitating and encouraging the geographic
clustering and concentration of industries and skills. The increasing spikiness of economic
development puts a premium on density within our urban centres and on the velocity of
connections across amega-region and with outlying areas. Ontario's challenge is to build the
infrastructure that gains us the scale and the connectivity to ensure all regions of the province can
achieve prosperity.
Ontarians have built a prosperous economy and achieved a high level of social cohesion and
diversity. These strengths create the possibility for emerging stronger from the current downturn
,,. and accelerating the longer term economic transformation. This will require us to build a creative
economy that is more technologically advanced, inclusive, and sustainable. We are excited about
the challenges facing us all, and we see this report as a first step in an ongoing dialogue and
.. process for achieving this distinctive advantage for Ontario.
ATTACHMENT 2
TO REPORT PSD-018-09
,~ University of Ontario Institute of Technology and Durham College
Projected Student Enrollment and Space Requirements
Durham College
_ Current - 5,683
Phase 1 - 6,535
Phase 2 - 7,387
..
UOIT -Undergraduate
Current - 4,879
.. Phase 1 - 5,460
Phase 2 - 6,300
'~ UOIT -Graduate
Current - 77
Phase 1 - 1,040 (16% of UOIT enrollment)
" Phase 2 - 1,500 (20% of UOIT enrollment)
~ ~~ Durham College
Integrated Services
UOIT
~~.~ _.~. _~ ~ Existing Space
ATTACHMENT 3
TO REPORT PSD-018-09
•. Proposed Terms of Reference:
i Mayor's Task Force on Attracting
Higher Education Facilities to Clarington
Mandate:
To assist Council in attracting higher education facilities to the Municipality of
Clarington with particular attention to supporting the Energy and Science Park
initiatives. The potential candidate institutions are Durham College, the University
of Ontario Institute of Technology (UOIT), and Trent University; however there
may be other institutions that are either considering a satellite campus or have
programs related to Clarington's emerging training needs.
..
The work of the Task Force will also seek to support Clarington's objective to be
recognized as a Provincially Significant Employment Area. The Task Force will be
,,,~ cognizant of recommendations to the Province to make Ontario a leader in the
Creative Age.
Task Force Membership;
The Mayor's Task Force will be comprised of up to six (6) community members
selected by the Mayor with input from members of Council and the Clarington
Board of Trade. The community members will be sufficiently knowledgeable about
the mission and strategic objectives of higher education facilities, the training
needs for existing and anticipated businesses in Clarington, the changing Ontario
economy and .work being done by groups such as the Institute for
Competitiveness and Prosperity or the Martin Prosperity Institute. Task Force
members should be influential inside and outside of the community. The
composition of the Task Force should represent a variety of interests.
The Mayor will be an ex-officio member of the Task Force.
The Director of Planning Services is the municipal staff liaison for the Task Force.
Process:
The Task Force will look at the various options of attracting a satellite campus of a
higher education facility.
10
The Task Force will:
t"' review the needs and requirements identified by the Durham College/ UOIT
Campus Planning Study and any similar studies or strategic plans available
from Trent University, etc.;
"" undertake appropriate consultation with key stakeholders in Clarington
regarding their labour force and training needs, particularly Ontario Power
"' Generation, with a view towards identifying which education opportunities
could best be served from a satellite facility;
• review with executive members of the institutions their current plans and
the potential opportunities to meet their mission with satellite facilities or
private/institutional partnerships;
• identify opportunities within Clarington for satellite facilities and/or training
~ space in conjunction with business;
• advise the Mayor and Council on strategic actions that should be
considered;
,,. prepare an interim report to the Municipality within 6 months on their
findings that could be the basis for discussions with the higher education
institutions;
.. undertake additional actions as determined by Council to influence the
investment decisions for higher education facilities and services; and
.. • deliver a final report within one year.
It is understood that in order to meet its mandate the Task Force will need to
be flexible and adjust to changing circumstances.
Meetings:
` The Task Force will meet at a convenient location and time for the members.
Roles:
The Chair
The Chair of the Task Force will be selected by the Mayor and will:
• facilitate the meetings;
+• be responsible to ensure that the task force meets its mandate;
• be responsible to author any report of the task force with the assistance of
other Task Force members;
• be responsible for arranging and leading key meetings with the institutions
and senior levels of government; and
• report to Council as appropriate and determined by the Task Force.
11
Members
y
it
All Members of the Task Force will:
• report any conflict of interest issues prior to decision making;
• operate in a consensus mode, allowing members to discuss their
respective views and opinions and to listen to others;
• will review all documents, agendas and minutes presented to them to make
"' informed decisions;
• not release or use any confidential information obtained through
discussions or other information provided to the Task Force;
` participate in the writing of any report or other tasks as determined through
the meetings; and
• uphold the mandate of the Task Force.
Municipal Staff Liaison
The staff liaison will assist with any research and municipal planning information
that would be helpful to the Task Force.
Mayor's Office
The Mayor's Office will be responsible for all administrative arrangements and
meeting minutes.
..
12
Appendix 3
Mandate
~ To assist Council in attracting higher education facilities to the Municipality of
Clarington with particular attention to supporting the Energy and Science Park
initiatives. The potential candidate institutions are Durham College, the University of
Ontario Institute of Technology (UOIT), and Trent University; however there may be
other institutions that are either considering a satellite campus or have programs
,~, related to Clarington's emerging training needs.
The work of the Task Force will also seek to support Clarington s objective to be
recognized as a Provincially Significant Employment Area. The Task Force will be
cognizant of recommendations to the Province to make Ontario a leader in the Creative
Age.
Task Force Membership
The Task Force will be comprised of up to six (6) community members appointed by
..
Council with input from individual members of Council and the Clarington Board of
Trade. The community members will be sufficiently knowledgeable about the mission
,,, and strategic objectives of higher education facilities, the training needs for existing and
anticipated businesses in Clarington, the changing Ontario economy and work being
done by groups such as the Institute for Competitiveness and Prosperity or the Martin
`+ Prosperity Institute. Task Force members should be influential inside and outside of the
community. The composition of the Task Force should represent a variety of interests.
The Mayor will be an ex-officio member of the Task Force.
~ The Director of Planning Services is the municipal staff liaison for the Task Force.
Process
,r., The Task Force will look at the various options of attracting a satellite campus of a
higher education facility.
°` Clarington Task Force on Attracting Higher Education Facilities Page 1
Clarington Task Force on Attracting
Higher Education Facilities to Clarington
~.
~. The Task Force will:
• review the needs and requirements identified by the Durham College/
UOIT C
Pl
i
,~ ampus
ann
ng Study and any similar studies or strategic plans
available from Trent University, etc.;
• undertake appropriate consultation with key stakeholders in Clarington
r• regarding their labour force and training needs, particularly Ontario Power
Generation, with a view towards identifying which education
opportunities could best be served from a satellite facility;
` • review with executive members of the institutions their current plans and
the potential opportunities to meet their mission with satellite facilities or
private/ institutional partnerships;
• identify opportunities within Clarington for satellite facilities and/or
training space in conjunction with business;
•• • advise the Mayor and Council on strategic actions that should be
considered;
• prepare an interim report to the Municipality within 6 months on their
` findings that could be the basis for discussions with the higher education
institutions;
• undertake additional actions as determined by Council to influence the
investment decisions for higher education facilities and services; and
• deliver a final report within one year.
It is understood that in order to meet its mandate the Task Force will need to
be flexible and adjust to changing circumstances.
Meetings
The Task Force will meet at a convenient location and time for the members.
., Roles
The Chair
The Chair of the Task Force will be selected by members of the Task Force and
will:
• facilitate the meetings;
• be responsible to ensure that the task force meets its mandate;
,,. • be responsible to author any report of the task force with the assistance of
other Task Force members;
• be responsible for arranging and leading key meetings with the institutions
~- and senior levels of government; and
• report to Council as appropriate and determined by the Task Force.
` Clarington Task Force on Attracting Higher Education Facilities Page 2
r
r
,,,, Members
All Members of the Task Force will:
~ • report any conflict of interest issues prior to decision making;
• operate in a consensus mode, allowing members to discuss their respective
views and opinions and to listen to others;
• will review all documents, agendas and minutes presented to them to
make informed decisions;
,r, • not release or use any confidential information obtained through
discussions or other information provided to the Task Force;
• participate in the writing of any report or other tasks as determined
+~ through the meetings; and
• uphold the mandate of the Task Force.
~` Municipal Staff Liaison
r. The staff liaison will assist with any research and municipal planning information
that would be helpful to the Task Force.
Mayor's Office
The Mayor's Office will be responsible for all administrative arrangements and
meeting minutes.
` Clarington Task Force on Attracting Higher Education Facilities Page 3