HomeMy WebLinkAboutCOD-005-11c~;n~
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: January 24, 2011 Resolution#: ~~°A'0~/`1-// By-1aw#:
Report: COD-005-11 File#:
Subject: AMENDMENT REPORT ON CO-OPERATIVE TENDER ARMOURED
CAR SERVICES
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD-005-11 be received;
2. THAT G4S Cash Solutions (Canada) Ltd, Toronto, Ontario be removed from the
Municipality of Clarington's approved vendor's list;
3. THAT the award of the contract to Garda Cash in Transit Corporation, Toronto,
Ontario the next low bidder meeting all terms, conditions and specifications of
Co-operative Tender T-530-2010 Garda Cash in Transit Corporation, with a total
bid price of $55,494.82 (net of H.S.T. Rebate), be endorsed for the provision of
Armoured Car Services for a one year term;
4. THAT pending satisfactory pricing and service the contract be extended for a
second and third year; and
5. THAT the funds raven for the respective year's Finance Department's
operating bu e \\, ~ n
Submitted by: ~~~ Reviewed by: ~I t~-~-~
ne Marano, H.B.Sc., C.M.O., Franklin Wu,
Directo of Corpor to S (vices Chief Administrative Officer
Nancy Ta lor, B. .A., C.A.,
Director of Finance
MM\JDB\sm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-005-11
1.0 BACKGROUND AND COMMENT
PAGE 2
1.1 Co-operative Contract T-530-2010 Armoured Car Services as required by the
Municipality of Clarington was originally awarded to G4S Cash Solutions
(Canada) Ltd., Toronto, Ontario in July of 2010 (Report COD-039-10). In a letter
dated December 20, 2010, G4S Cash Solutions Ltd., advised the members of the
Durham Co-operative that they would be terminating the contract effective
January 28, 2011. (Schedule A)
1.2 After review and analysis of the situation and the other submissions received, it
was mutually agreed upon by the participating members of the Durham Co-
operative that the next low bidder be awarded the contract for the balance of the
contract term.
1.3 Garda Cash in Transit Corporation was contacted and they have agreed to
honour their submission dated May 31, 2010 and were prepared to complete the
term of the service contract.
2.0 ANALYSIS
2.1 Garda Cash in Transit Corporation, with a total bid of $55,494.82 (net HST
rebate), was the second overall lowest bidder meeting all terms, conditions and
specifications of Co-operative Tender T-53-2010 -Armoured Car Services.
2.2 The price difference between the bid submission from G4S Cash Solutions Ltd.
and Garda Cash in Transit for Clarington's contract is an estimated increase of
$7,871.14 (net HST rebate).
2.3 The funds required for this contract will be drawn from the respective year's
Finance Department's operating budget.
REPORT NO.: COD-005-11
PAGE 3
2.4 The recommendation is to remove G4S Cash Solutions Limited from the
approved Vendor's list for future opportunities.
3.0 FINANCIAL
3.1 Based on the requirements noted within the tender documents the annual cost
with G4S Cash Solutions was $57,148.42 per year (net HST rebate). The cost
with Garda was $55,494.82 (net HST Rebate).
3.2 The Municipality of Clarington adjusted the level of service from that noted within
the original tender document which resulted in a cost reduction from G4S Cash
Solutions' initial bid of $57,148.42 (net HST rebate) to $47,623.68 (net HST
rebate). Garda Cash in Transit Corporation is holding the price as bid as per the
original specifications therefore there is an estimated cost difference of $7,871.14
(net HST rebate).
3.3 The required funds for Armoured Car Services will be. drawn from the Finance
Department's respective year's operating budget account.
3.4 Queries with respect to department needs, specifications, etc., should be referred
to the Director of Finance.
4.0 CONCLUSION
4.1 After further review and analysis of the bids by Purchasing, the Durham
Purchasing Co-operative and the Finance Department, it is respectfully
recommended that the action taken by staff to ensure continued service by
awarding the contract for Armoured Car Services to Garda Cash in Transit
Corporation for the balance of the term be endorsed.
4.2 Pending satisfactory service and pricing it is recommended that the contract be
extended for a second and third year.
REPORT NO.: COD-005-11
PAGE 4
5.0 INPUT FROM OTHER SOURCES
5.1 This report has been reviewed for recommendation by the Purchasing Manager
with the appropriate departments.
Attachments:
Attachment 1 -Schedule "A", Letter from G4S Cash Solutions
REPORT NO.: COD-005-11
d;S
20 December 2010
Ms. Kellie Dickson
Purchasing
605 Rossland Rd. East
Whitby ON L1N 6A3
Dear Ms Dickson:
SCHEDULER
Jack Nunno
Vice President, Commercial Sales
G4S Cash Solutions (Canada) Ltd.
388 Bloor Street East
Suite 400
Toronto, Ontario
M4W 3L4
Our organization is currently undergoing some changes which has caused us to make some
difficult business decisions. These changes will impact our ability to continue servicing our
Commercial Customers in the Greater Toronto Area (GTR) to satisfactory levels of service
beyond January 2011. I regret to inform you that we will be terminating our contract with
you as of January 28, 2011. We would advise you to engage an alternate provider to ensure
that you continue to receive Cash in Transit service.
I ask that you call 416-645-5414 to confirm your new service arrangements to ensure your
business is not affected and to facilitate a smooth transition to your new cash services
provider.
I sincerely regret delivering this news to you. It has been our privilege to work with you over
the term of our relationship.
Yours Very Truly,
Nunno
Vic President, Commercial Sales
Arrec>:ea
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