HomeMy WebLinkAbout01/10/2011
General Purpose and Administration Committee
Minutes
January 10, 2011
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, January 10, 2011 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Manager, Transportation & Design, L. Benson
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Deputy Treasurer, Lori Gordon
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Director of Emergency & Fire Services, G. Weir
Municipal Solicitor, A. Allison
Deputy Clerk, A. Greentree
Clerk II, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Mayor Foster announced that the Mayor’s Annual Levee was very successful and he
complimented the work done by staff to organize the event.
Councillor Hooper announced that one of our long-term employees, Mr. Mike Wade
passed away recently. He extended condolences to Mr. Wade’s family, on behalf of the
Municipality and all staff.
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Minutes
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Councillor Woo announced that he had attended the annual Polar Bear dip, where he
witnessed 140 participants, including Mayor Foster, take the plunge to raise $14,000 for
the Hospital for Sick Children to be used for paediatric liver disease research.
Councillor Traill announced that a public meeting will be held on Wednesday, January
12, 2011 at 6:00 pm in the Council Chambers, Oshawa City Hall, 50 Centre Street
South. She noted that the purpose of the meeting is to receive comments from the
public concerning the extension of Highway 407 East. Mayor Foster and Councillor
Traill will be speaking at this meeting.
Councillor Neal complimented the Mayor and his staff for a very well organized Mayor’s
Annual Levee yesterday.
MINUTES
Resolution #GPA-001-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on December 13, 2010, be approved.
CARRIED
PRESENTATIONS
There were no presentations.
DELEGATIONS
Gerry Anderson’s name was called, but he was not present.
Sharon Barclay, was present on behalf of Dave Boyd, Chair of the Clarington Off-Leash
Dog Park Committee (COLDPC) regarding an off-leash dog park. She stated that she
is one of the founding members of the COLDPC. Ms. Barclay requested that the
Committee approve an off-leash dog park in Bowmanville. She noted that last fall, the
Committee prepared a petition, with over 2000 signatures, which has been forwarded to
the Municipal Clerk. Ms. Barclay requested that a minimum of two acres of
environmentally appropriate land be set aside for this park. As a result of Mr. Boyd’s
research into other off-leash dog parks, Ms. Barclay noted that the park should include:
a chain link fence; two sections (one for small dogs and one for large dogs); gates and
service entrance for each side; sufficient parking; garbage dispensers; waste
containers; and garbage removal. She stated that her Committee would be interested
in being involved in the implementation. Ms. Barclay asked that the park be advertised
in tourism brochures, as well as on the Municipal website. She stated that the park
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should be available all year round. Ms. Barclay stated that the goal is to alleviate some
of the issues and traffic in other parks which exists today. Their Committee (consisting
of three members) recently learned of the off-leash proposal in Newcastle and while
they support that initiative, they remain committed to an off-leash park in the south end
of Bowmanville.
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
Subject:
(a) Applications to Amend the Zoning By-law, Amend Official Plan,
Proposed Draft Plan of Subdivision
Applicant:
Headgate Group Inc.
Report:
PSD-001-11
Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the
Committee regarding the application.
Libby Racansky spoke in opposition to the application. She made a verbal and
PowerPoint presentation. She stated that she is an immediate neighbour to the subject
lands. Ms. Racansky noted that this application is an example of developers planning
for sprawl. She is concerned about: creating landlocked properties; well interference;
setbacks; and the impact on environmentally sensitive lands. Ms. Racansky stated that
the developer purchased the lands in 2004 knowing that these issues existed. She
showed the newspaper article describing how Ms. Racansky lost her drinking water for
30 days, due to flooding and changes to sensitive lands which also impacts the water
table. Ms. Racansky discussed a diagram showing normal aquifer systems as well as
the subject aquifer system. She showed maps and photos of the area, in particular, the
tributaries, which shows flooding. Ms. Racansky showed photos of the “Headgate
School” property which showed existing trees which would be removed in the proposed
development. She also discussed photos of her own property demonstrating the impact
on the development edge properties. Ms. Racansky stated that it is important to keep
as many trees as possible for the environment and the community. She provided
photos of groundwater and rainwater issues. Ms. Racansky stated that she is very
concerned about the drainage, which she demonstrated with photos of existing drainage
problems. She asked that the Committee help her to create a livable, safe
neighbourhood.
No one spoke in support of the application.
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PLANNING SERVICES DEPARTMENT
APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING
BY-LAW AND A PROPOSED DRAFT PLAN OF SUBDIVISION TO PERMIT 18
SINGLE DETACHED RESIDENTIAL UNITS
APPLICANT: HEADGATE GROUP INC.
Resolution #GPA-002-10
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-001-11 be received;
THAT the applications to amend the Clarington Official Plan (COPA 2009-0005) and
Zoning By-law 84-63 (ZBA 2009-0021) and for a proposed Draft Plan of Subdivision
(S-C-2009-001) continue to be processed in the context of a broader review of the
Hancock Neighbourhood Design Plan, including the preparation of a subsequent report
considering all agency comments and comments received at the Public Meeting; and
THAT all interested parties listed in Report PSD-001-11 and any delegation be advised
of Council’s decision.
CARRIED
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETING OF DECEMBER 16, 2010
Resolution #GPA-003-10
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report PSD-002-11 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
December 16, 2010 for applications A2010-0040 and A2010-0043, and that Staff be
authorized to appear before the Ontario Municipal Board to defend the decisions of the
Committee of Adjustment.
CARRIED
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ORONO COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE
Resolution #GPA-004-10
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-003-11 be received; and
THAT any interested parties listed in Report PSD-003-11 be notified of Council’s
decision.
CARRIED
BOWMANVILLE COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE
Resolution #GPA-005-10
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report PSD-004-11 be received; and
THAT any interested parties to Report PSD-004-11 be notified of Council’s decision.
CARRIED
NEWCASTLE VILLAGE COMMUNITY IMPROVEMENT PLAN GRANTS UPDATE
Resolution #GPA-006-10
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report PSD-005-11 be received; and
THAT all interested parties listed in this Report PSD-005-11 and any delegations be
advised of Council’s decision.
CARRIED
COURTICE COMMUNITY IMPROVEMENT UPDATE
Resolution #GPA-007-10
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report PSD-006-11 be received; and
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THAT all interested parties listed in Report PSD-006-11 and any delegations be advised
of Council’s decision.
CARRIED
ENVIRONMENTAL STEWARDSHIP 2009 PROGRAM UPDATE
Resolution #GPA-008-10
Moved by Councillor Hooper, seconded by Councillor Traill
THAT Report PSD-007-11 be received; and
THAT any interested parties listed in Report PSD-007-11 be notified of Council’s
decision.
CARRIED
Councillor Traill chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
INFRASTRUCTURE STIMULUS FUND, ISF 2036, CONCESSION ROAD 6
REHABILITATION
Resolution #GPA-009-10
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report EGD-001-11 be received;
THAT the Municipality is committed to the completion of the Concession Road 6
Rehabilitation as funded by Building Canada Fund, Infrastructure Stimulus Fund;
THAT the Municipality will continue to contribute the municipal share for all eligible costs
for this project incurred after March 31, 2011;
THAT the Municipality will be solely responsible for any costs incurred for this project
after October 31, 2011; and
THAT the Mayor and Clerk be authorized, upon approval of the extension request, to
execute the amended contribution agreement.
CARRIED
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ROBINSON RIDGE SUBDIVISION PHASE 2, COURTICE, PLAN 40M-2113,
‘CERTIFICATE OF ACCEPTANCE’ AND ‘ASSUMPTION BY-LAWS’, FINAL WORKS
INCLUDING ROADS AND OTHER RELATED WORKS
Resolution #GPA-010-10
Moved by Councillor Neal, seconded by Mayor Foster
THAT Report EGD-002-11 be received;
THAT the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2113; and
THAT Council approve the by-laws attached to Report EGD-002-11, assuming certain
streets within Plan 40M-2113 as public highways.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
MONTHLY RESPONSE REPORTS FOR – SEPT., OCT., & NOV. 2010
Resolution #GPA-011-10
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report ESD-001-11 be received for information.
CARRIED
Councillor Neal chaired this portion of the meeting.
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COMMUNITY SERVICES DEPARTMENT
INFRASTRUCTURE STIMULUS PROJECT – DEADLINE EXTENSION
Resolution #GPA-012-10
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report CSD-001-11 be received;
THAT the Municipality remains committed to the completion of the Garnet B. Rickard
Recreation Complex Energy Retrofit Project as funded by Building Canada Fund,
Communities Component – Intake 2;
THAT the Municipality will continue to contribute the municipal share for all eligible costs
for this project incurred after March 31, 2011;
THAT the Municipality will be solely responsible for any costs incurred for this project
after October 31, 2011; and
THAT the Mayor and Clerk be authorized, upon approval of the extension request, to
execute the amended contribution agreement.
CARRIED
Mr. Caruana, Director of the Community Services Department, announced that this
week is “Customer Appreciation Week” within the Community Services facilities. He
encouraged everyone to check the schedule for events and activities.
Councillor Partner chaired this portion of the meeting.
CLERK’S DEPARTMENT
PROPOSED FENCE CONSTRUCTION COST SHARE BY-LAW
Resolution #GPA-013-10
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report CLD-001-11 be received; and
THAT the By-law to provide for the apportionment of costs of Division Fences attached
to Report CLD-001-11, as Attachment 1, be approved.
MOTION TABLED
(See following motion)
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Resolution #GPA-014-10
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report CLD-001-11 be tabled until the Council meeting of January 17, 2011.
CARRIED
ACCESSIBILITY INITIATIVES UNDERTAKEN FOR 2010 MUNICIPAL ELECTIONS
Resolution #GPA-015-10
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report CLD-002-11 be received; and
THAT a copy of Report CLD-002-11 be forwarded to Elections Ontario, Elections
Canada, and the Ministry of Municipal Affairs and Housing.
CARRIED
APPOINTMENT TO NEWCASTLE VILLAGE COMMUNITY HALL BOARD
Resolution #GPA-016-10
Moved by Councillor Woo, seconded by Mayor Foster
THAT Report CLD-003-11 be received;
THAT the following three applicants be appointed to the Newcastle Village Community
Hall Board for a two-year term:
a. Sierd de Jong
b. Peter de Jong
c. Linda Franssen
; and
THAT all interested parties listed in Report CLD-003-11 be advised of Council’s
decision.
CARRIED
Mayor Foster chaired this portion of the meeting.
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CORPORATE SERVICES DEPARTMENT
C2010-116, CO-OPERATIVE TENDER ASPHALT REGISTRY
Resolution #GPA-017-10
Moved by Councillor Traill, seconded by Councillor Novak
THAT Report COD-001-11 be received;
THAT Miller Paving Limited, with a total bid price of $14,103.94 (net of H.S.T. Rebate),
being the lowest responsible bidder for delivery of hot mix, meeting all terms, conditions
and specifications of Tender C2010-116, be awarded the Asphalt Hot Mix Registry for
the Municipality of Clarington’s requirements;
THAT Innovative Surface Solutions, with a total bid price of $182,369.18 (net of H.S.T.
Rebate), being the lowest responsible bidder for delivery of high performance cold mix,
meeting all terms, conditions and specifications of Tender C2010-116, be awarded the
Asphalt High Performance Cold Mix Registry for the Municipality of Clarington’s
requirements;
THAT the funds in the amount of $14,103.94 expended for hot mix be drawn from the
Department of Operations, 2011 current budget various operating accounts;
THAT the funds in the amount of $175,000.00 expended for high performance cold mix
be drawn from the Department of Operations, 2011 Current Budget Pavement Patch
account 100-36-381-10255-7112; and
THAT the remaining funds in the amount of $7,369.18 expended for high performance
cold mix be drawn from the Department of Operations, 2011 current budget various
operating accounts.
CARRIED
COUNCIL COMPREHENSIVE COMPENSATION BY-LAW FOR THE TERM OF
COUNCIL 2011 TO 2014; CONFIRMING 1/3 TAX FREE ALLOWANCE, AND
UPDATING THE GENERAL PROVISIONS
Resolution #GPA-018-10
Moved by Councillor Novak, seconded by Councillor Traill
THAT Report COD-002-11 be received;
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THAT Council approve the update to the general provision of the Comprehensive
Compensation By-law as set out in attachment #1 to Report COD-002-11, and to
confirm the continued application of the one-third tax free allowance as provided for in
the Municipal Act; and
THAT By-law 2007-097 be repealed.
CARRIED
FINANCE DEPARTMENT
2010 ACCRUAL BASED BUDGET FOR PSAB PER ONT REG 284/09
Resolution #GPA-019-10
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report FND-001-11 be received; and
THAT Report FND-001-11 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001.
CARRIED
SOLICITOR’S DEPARTMENT
The Solicitor’s Department reports were considered under the Confidential Reports
section, later in the meeting.
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
SHARON BARCLAY DELEGATION REGARDING AN OFF-LEASH DOG PARK
Resolution #GPA-020-10
Moved by Councillor Traill, seconded by Councillor Partner
THAT the delegation of Sharon Barclay, regarding a request for an off-leash dog park,
be forwarded to the Director of Engineering Services.
CARRIED
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OTHER BUSINESS
MORATORIUM ON WIND DEVELOPMENT
Resolution #GPA-020-10
Moved by Councillor Partner, seconded by Councillor Woo
WHEREAS Council passed Resolution #C-005-10 endorsing the resolution of the City
of Kawartha Lakes requesting that, in advance of the issuance of any permits and the
commencement or continuance of any projects, that the appropriate Health Officials
conduct a study for the adverse health effects now being experienced where windmill
projects are fully operational to determine the possible adverse health effects, a full
environmental study be done to determine the possible impact on the conservation
areas and the Oak Ridges Moraine, and that an independent economic impact study be
done to determine all related potential costs that will be incurred by the Municipality and
the effect on property values in the affected areas;
AND WHEREAS Council passed Resolution # C-337-10 seeking leave to intervene in
the application, filed by Mr. Ian Hanna, for judicial review of Ontario Regulation 359/09
seeking a declaration that certain portions of it are invalid and an injunction restraining
the Province from granting approvals under Parts IV and V of the Regulation with
respect to wind facilities;
AND WHEREAS in December 2010 John R. O’Toole, MPP Durham introduced the
following petition to the Legislative Assembly of Ontario:
THAT the Minister of the Environment revise the Green Energy Act to allow full
public input and municipal approvals on all industrial wind farm developments
and that a moratorium on wind development be declared until an independent,
epidemiological study is completed into the health and environmental impacts of
industrial wind turbines.
NOW THEREFORE BE IT RESOLVED THAT The Council of the Municipality of
Clarington endorses the petition of John R. O’Toole, MPP Durham requesting a
moratorium on wind development.
CARRIED
COMMUNICATIONS
There were no items considered under this section of the Agenda.
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CLOSED SESSION
Resolution #GPA-021-10
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Committee recess for a 10 minute break; and
THAT in accordance with Section 239(2) of the Municipal Act, 2001, as amended, the
meeting reconvene following the recess, in closed session for the purpose of discussing
Confidential Report LGL-001-11, Host Community Agreement – Analysis of
Implications, a matter which deals with the following:
?
litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; and
?
a matter that deals with advice that is subject to solicitor-client privilege,
including communications necessary for that purpose.
CARRIED
RISE AND REPORT
The meeting resumed in open session at 2:51 p.m. with Mayor Foster in the Chair.
The Mayor advised that one item was discussed in “closed” session in accordance with
Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
CONFIDENTIAL REPORTS
HOST COMMUNITY AGREEMENT – ANALYSIS OF IMPLICATIONS
Resolution #GPA-022-10
Moved by Councillor Neal, seconded by Councillor Woo
THAT Confidential Report LGL-001-11 be received for information.
CARRIED
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General Purpose and Administration Committee
Minutes
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ADJOURNMENT
Resolution #GPA-024-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT the meeti adjourn at 2:52 p.m.
,i~ CARRIED
MAYOR D PUTY CL RK
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