HomeMy WebLinkAbout2020-02-24 Special GGC Report to Council
Committee
Report to Council
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Report To: Council Report Number: GGR-005-20
Date of Meeting: March 2, 2020
Report Subject: Special General Government Committee Meeting of February 24, 2020
Recommendations:
1. Receive for Information
(a) Item 6.1 Petition from Melinda Diebel Regarding Recommendation #3 in
Report CAO-006-20, Organizational Structure Review -
Implementation Plan (Grant Thornton Recommendation #8:
Outsource Animal Services)
2. Organizational Structure Review - Implementation Plan
That Report CAO-006-20 be received;
That Council endorse the organizational structure changes generally as set out in
this Report;
That Grant Thornton Recommendation #8: Outsource Animal Services, be received
for information;
That Animal Services remain status quo, thus Animal Services will not be
outsourced;
That the Correspondence Items 7.1 regarding Recommendation #3 in Report CAO-
006-20, Organizational Structure Review - Implementation Plan (Grant Thornton
Recommendation #8: Outsource Animal Services), be received;
That staff be directed to apply for funding under the next intake of the Audit and
Accountability Fund in order to assist with the implementation of Recommendation
#26 (Key Performance Indicators);
That non-statutory Deputy Director positions be eliminated;
That Staff be directed to review the content of staff positions across departments,
and KPI's, with the funding to be considered as part of the 2020 Budget; and
That all interested parties listed in Report CAO-006-20 and any delegations be
advised of Council’s decision.
Municipality of Clarington Page 2
Report GGR-005-20
3. 2020 Operating and Capital Budgets
That Report FND-002-20 be received;
That Council approve the 2020 Operating and Capital budgets, including “external
agencies” as outlined in the 2020 Draft Budget Book, at an estimated tax levy
impact of 2.12%, exclusive of tax policy impacts, as directed in FND-002-20;
That Reserve and Reserve Fund contributions and new Reserve/Reserve funds be
approved as shown in the 2020 Draft Budget Book;
That the financing of capital projects, as outlined in the attached documents, be
approved with the following amendments:
a. That Capital Project 32-325-21100 Farewell Creek Trail - Phase 2 (Townline
Rd to Phase 1 Trail) in the amount of $196,000, be funded from the Tax
Rate Stabilization Reserve Fund.
b. That the proposed four new full-time firefighter positions, in the amount of
$318,400, be added to the 2020 Budget, with contributions to the Future
Staffing Reserve Fund in the amount of $250,000 be reallocated to fund
these positions, and the remaining $68,400 be funded through the tax levy;
c. The Newcastle Community Park Phase 1 (Skateboard Park) in the amount
of $300,000 be included in the 2020 Budget, to be funded through
Development Charges as possible; and
That the non-Development Charge portion, be funded through the Parkland
Dedication Reserve Fund;
d. That replacement of two tandem dump trucks (Capital Project 36-388-10110
- Fleet Replacement – Roads) in the amount of $500,000, be deleted;
e. That the Employee Engagement Survey in the amount of $7,600, be deleted;
f. That the Bond Head Parkette and bluffs shoreline erosion mitigation; long-
term strategies for beach nourishment and erosion prevention, in the amount
of $61,100 be added to the 2020 Budget, to be funded through the tax levy;
g. That the Cedarcrest Shoreline Study, in the amount of $30,000 be added to
the 2020 Budget, to be funded through the tax levy;
h. That Council Ward 1 – Conferences, be reduced by $1,500 to $0;
That Council Ward 2 – Conferences, be reduced by $1,500 to $0;
That Council Ward 3 – Conferences, be reduced by $1,500 to $0; and
That Reg. Councillor Ward 1 &2 – Conferences, be reduced by $1,500 to $0.
i. That $100,000 be added to the 2020 Budget, funded through tax levy and
placed in a reserve, to fund the review of the content of staff positions across
departments, and KPI's, as was approved through consideration of staff
Report CAO-006-20;
Municipality of Clarington Page 3
Report GGR-005-20
j. That the Veterans Banners, in the amount of $6,500, be added to the 2020
Budget, to be funded through the tax levy;
k. That Internal Audit – Consulting, in the amount of $40,000.00, be reduced to
$0;
l. That the air quality peer review in the amount of $30,000 be added to the
2020 Budget, to be funded by the tax levy;
m. That the accessibility upgrades for the Orono Town Hall in the amount
$75,000 be added and funded through the tax levy; and
That that a loan in the amount of $75,000 be extended to the Orono Town
Hall Board;
n. That the George Street reconstruction in the amount of $25,000 be added to
the 2020 Budget, to be funded by the tax levy;
o. That the unspent funds from 2019 Budget, in account 100-36-384-10335-
7540 – Railway Crossing Improvements (approximately $50,000), be carried
over to the 2020 Budget to be allocated to the Wilmot Creek Railway
Crossing improvements;
p. That Parkway Ave. Reconstruction in the amount of $385,000 be added to
the 2020 Budget with $360,000 to be financed though the Road Capital
Reserve Fund;
q. That Patterson Road bank stabilization remediation work to correct the
erosion of the bank on Patterson Road in the amount of $200,000, be added
to the 2020 Budget and funded through the Tax Rate Stabilization Reserve
Fund.
That any cash flow shortfall in the Development Charges Reserve Funds be interim
financed from the Municipal Capital Works Reserve Fund and General Municipal
Reserve Fund, to be repaid with interest, as cash flow permits;
That Report FND-002-20 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001;
That the appropriate by-laws to levy the 2020 tax requirement for Municipal,
Regional and Education purposes be forwarded to Council for approval, once final
tax policy information is available;
That marriage ceremony services be contracted out; and
That all interested parties listed in Report FND-002-20 and any delegations be
advised of Council’s decision.
4. Organizational Structure Review - Implementation Plan – Confidential
Matter
That Resolution #CGG -009-20, passed in Closed Session to give direction to staff,
be ratified.