HomeMy WebLinkAboutCSD-001-11(,~~~rj~[;pa REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION
Date: January 10, 2011 Resolution#: ~I~A"G~a ~I By-law#: N/A
Report: CSD-001-11 File#:
Subject INFRASTRUCTURE STIMULUS PROJECT -DEADLINE EXTENSION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-001-11 be received;
2. THAT the Municipality remains committed to the completion of the Garnet B.
Rickard Recreation Complex Energy Retrofit Project as funded by Building
Canada Fund, Communities Component -Intake 2;
3. THAT the Municipality will continue to contribute the municipal share for all
eligible costs for this project incurred after March 31, 2011;
4. THAT the Municipality will be solely responsible for any costs incurred for this
project after October 31, 2011; and
5. THAT the Mayor and Clerk be authorized, upon approval of the extension
request, to execute the amended contribution agreement.
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Submitted by: Reviewed by: `~ h tw" -~
seph P. Caruana Franklin Wu,
irector, Community Chief Administrative Officer
Services
GA/JPC/lw
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830
REPORT NO.: CSD-001-11 PAGE 2
1.0 BACKGROUND
1.1 In June 2009, the Municipality received approval for an energy retrofit project at
Garnet B. Rickard Recreation Complex through the Building Canada Fund,
Communities Component -Intake 2 (BCF-CC). The approved project cost was
$1,275,000.00 with the costs to be equally shared between the federal and
provincial governments and the Municipality. The deadline date for completion of
all work was March 31.2011.
1.2 The project includes the replacement of refrigeration plant equipment,
mechanical and electrical equipment upgrades, water conservation
improvements, arena skylight replacement and the installation of an automated
building controls system. The scope of work was developed using an energy
audit that had been completed on the facility in February 2009.
1.3 To date, the refrigeration plant equipment and skylight replacement have been
completed. In November 2010, a contract was awarded to complete the
remainder of the mechanical and electrical work and this work is currently in
progress. This work is scheduled to be completed by March 31, 2011.
2.0 PROGRAM EXTENSION
2.1 In December 2010, the federal government announced an extension of various
economic stimulus programs under the Economic Action Plan, including the
BCF-CC program. The program is to be extended to October 31, 2011.
2.2 On December 215f, the Canada Ontario Infrastructure Secretariat issued a letter
outlining the details of the BCF-CC Program extension (Attachment 1). This
correspondence outlined the details for applying for an extension. The
requirements include a council resolution confirming the Municipality is
committed to completing the project; will. continue to provide the municipal share
of all eligible project costs incurred after March 31, 2011, and will be solely
responsible for all costs incurred after October 31, 2011. The deadline date for
the extension application is January 17, 2011.
2.3 Although the current project schedule indicates a completion of work by March
31, 2011, staff are recommending the extension application be submitted as any
delay in the delivery of mechanical and/or electrical supplies or other unforeseen
issues may affect the March 315f date.
3.0 COMMENTS
3.1 Staff are preparing the project extension application and will be submitting it prior
to the January 17, 2011, deadline. We will indicate in the applicatiorrthat the
required resolution will be forwarded following the January 17, 2011council
REPORT NO.: CSD-001-11
PAGE 3
meeting.
4.0 INPUT FORM OTHER SOURCES
4.1 The Director of Finance has reviewed this report and concurs with the
recommendations.
Attachments:
Attachment 1 -Canada Ontario Infrastructure Secretariat letter (December 21, 2010)
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Attachment 1
To Report CSD-001-11
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MUNICIPALITY Of
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Canada Ontario Infrastructure Secretariat Emall: bcf.cc@ontado.ca
1 Stone Road West, 4NW Telephone: 1 866 306-7827
Guelph ON N1G4Y2 Facsimile: 519826-4336
Patti Barrie
Municipality of Clarington
Municipal Clerk
40 Temperance Street
Bowmanville, ON, L1C 3A6
December 21, 2010
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Guelph ON N1G4Y2 Tele hone:1866 06-7827
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Dear Patti Barrie: ~ ^ OTHER
MUNICIPAL GLEAMS FILE
Over the past two years, the governments of Canada and Ontario have worked with you to
implement a range of economic stimulus programs. These programs have helped to boost our
economy and create jobs, while also investing in the critical infrastructure that our communities
need.
The purpose of this letter is to advise you that Canada and Ontario have agreed to extend the
deadline for the completion of stimulus projects funded under the Building Canada Fund -
Communities Component Top Up from March 31, 2011 to October 31, 2011.
In order to receive an extension, it is mandatory that you submit a written request for an
extension by January 17, 2011.
The extension recognizes the benefits of allowing for the completion of projects that are
underway but which, for various reasons, are at risk of not being completed by March 31, 2011.
At the same time, we expect that the vast majority of stimulus projects will still be completed by
the original March 31, 2011 deadline.
There are important conditions governing the extension for the completion of infrastructure
projects funded under the Building Canada Fund -Communities Component Top Up . In order
to be eligible for an extension, your approved project must have started before March 31, 2011.
Starting a project is defined as having incurred eligible costs for the project.
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Thank you for your continued cooperation in the implementation of our infrastructure stimulus
programs. If you have any questions about the deadline extension, please contact your
program analyst.
Sincerely,
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Natasha Kay Brenders
Federal Co-Chair
BCF-CC Oversight Committee
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Martin Bohl
Provincial Co-Chair
BCF-CC Oversight Committee