HomeMy WebLinkAbout2019-09-11— Cl nngtun Nlti-wum.
Clarington Museums & Archives
Meeting of the Board:
September 11, 2019
MAC Meeting Room 1 C, 163 Church Street, Bowmanville, Ontario
Present: H. Ridge (ED), M. Morawetz, S. Reiner, K. Warren, S. Middleton, M. Ross
(7:35pm)
Regrets: A. Foster, G. Anderson
1. Call To Order:
K. Warren, Chair of the Board, called the meeting to order at 7:03 p.m.
2. Adoption of Agenda:
Moved by: S. Reiner Seconded by: S. Middleton
THAT: The agenda be approved with an amendment of Business Arising from
Minutes be moved to just before New Business.
MOTION CARRIED
3. Disclosure of Interests:
None.
4. Adoption of Previous Minutes:
Moved by: S. Reiner Seconded by: K. Warren
THAT: The minutes of June 6, 2019 be approved.
MOTION CARRIED
Moved by: S. Reiner Seconded by: M. Morawetz
THAT: The minutes of June 12, 2019 be approved.
MOTION CARRIED
5. Correspondence:
None.
6. Announcements:
Thank you to all who helped out at the Orono Fair this year, the Museum had a great
display which was seen by many.
Bluesberry fest was also a success. Instead of having a booth on the street, both the
Sarah Jane Williams Heritage Centre and Waverley Place were open and Museum
staff were out on the street encouraging people to visit the Museum sites. The same
model will be used for Applefest this year (Oct 19), in order to bring people inside the
sites to see the exhibits and displays.
October 7t" is the Eldad United Church Auction in Solina.
Jury Lands Foundation Update was provided by M. Morawetz.
7. Reports:
Moved by: S. Middleton Seconded by: S. Reiner
THAT: All reports be received.
MOTION CARRIED
Moved by: M. Ross Seconded by: M. Morawetz
THAT: 940 non -saleable books be written out of the gift shop inventory, total of
$470.
MOTION CARRIED
It was suggested by a member of the Board that additional surplus gift shop
inventory could be used for giveaways in the future.
Moved by: S. Reiner Seconded by: M. Ross
THAT: The deaccession list 6 be approved.
MOTION CARRIED
Moved by: S. Reiner Seconded by: K. Warren
THAT: The annual Health and Safety Policy be approved.
MOTION CARRIED
8. Business Arising from Minutes:
Discussion was held on the possible Museum and Library Merger. An update was
provided by H. Ridge and K. Warren regarding meetings that had taken place since
the June Board meeting. As the Board was not able to meet prior to the Joint
Committee meeting, H. Ridge had been asked to forward comments to staff.
Resolution #JC-112-19 from the September 9t", Joint Committee meeting was
discussed, directing staff to work towards a merger, effective January 1, 2020. Board
Members discussed the Museum's current Strategic Plan and how to move forward
in the few months before the merger is finalized.
9. New Business:
None.
10. In Camera:
Moved by: S. Reiner Seconded by: S. Middleton
That: at 8:08 pm in accordance with Section 239 (2) of the Municipal Act,
2001, as amended, the meeting be closed for the purpose of discussing the
following matter that deals with (b) a matter that deals with personal matters about
an identifiable individual(s), including municipal or local board employees.
MOTION CARRIED
H. Ridge left the meeting at 8:08pm.
Moved by: S. Reiner Seconded by: K. Warren
THAT: at 8:39 pm the meeting move out of camera, returning to Open Session
MOTION CARRIED
11. Date and Place of Next Board Meeting:
The next meeting will be held on October 9, 2019 at 7 p.m.
Location: MAC Meeting Room 1 C, Bowmanville Library
12. Adjournment
Moved by: S. Middleton Seconded by: M. Ross
THAT: The meeting be adjourned at 8:40 p.m.
MOTION CARRIED