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Home My WebLink About2020-01-14Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday January 14, 2020; 6:30pm Clarington Meeting Room 1-C Present: Edgar Lucas, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Cathy Holmes Ron Hooper Morgan James Absent: Justin Barry Carrie Hooper Delegations Present: None The meeting was called to order by the Chair. 1. Presentation by Delegations The Chair recognized that no delegations were present. 2. Adoption of Minutes Moved by R. Hooper, seconded by C. Holmes THAT the minutes of the meeting of November 12, 2019 be approved as circulated. CARRIED 3. Business Arisine from Previous Minutes (a) Nerivon — Website Redevelopment Discussion deferred. (b) Joint Meeting with Newcastle and Orono BIAS Representatives from Orono and Newcastle request potential dates and times for February. Moved by M. James, seconded by C. Holmes THAT potential dates be proposed to respective representatives to coordinate availability. CARRIED 4. Correspondence Correspondence was received from Historic Downtown Bowmanville 2 January 2020 Business Centre (BIA) i. OBIAA regarding 2020 membership application process ii. Anne Greentree, Municipal Clerk, regarding council resolution GG-454-19 (via email) iii. Doug McShane, Royal Canadian Legion, thanking BIA for use of street banner poles Moved by M. James, seconded by G. Lucas THAT the correspondence be received for information THAT a letter of response be issued on item 4.ii CARRIED 5. Treasurer's Report The Treasurer presented the following: i. $25 464.74 remaining from 2019, with likelihood of outstanding invoices ii. 2020 Budget Proposal The Board discussed the various administration amounts, in addition to expected financial costs for the upcoming year. Placed in the context of the 2019 budget, the board determined that no budgetary increase would be required. Moved by M. James, seconded by C. Holmes THAT the Treasurer's Report be adopted as presented. THAT the Treasurer will submit the 2020 Budget Proposal, consisting of 0% increase, to Municipal Council for approval. CARRIED 6. Directors' Reports (a) Council Liaison — R. Hooper: Reported that Municipality has created info postcards about the new pedestrian crossovers. Bowmanville East development meeting is January 21. (b) Events — C. Holmes: Reported that Moonlight Magic had issues with road closure and safety. 2020 Calendar of Events to be developed. 2020 event dates are finalized. Summerfest event will move back to June after 2019 trial in July. Proposal to add Easter feature this year, but not yet confirmed. Clarington Tourism is not creating a Visitor's Guide with advertising this year. Attended seminar along with L. Holmes about the Celebrate Ontario grant. Average time to complete grant application is 60-80 hours and grant eligibility amount would be low so return on investment is not good for this year. Recommend collaborating with Central Counties Tourism to collect data (ie. postal codes) from event attendees and to promote events. Historic Downtown Bowmanville 3 January 2020 Business Centre (BIA) (c) Membership Relations —J. Barry: No report. (d) Streetscape — G. Lucas: No report. (e) Communications— M. James: Reported that several emails were received from business owners complaining about people parking in spaces all day when the meters were bagged in December. One business owner mentioned that they had suggestions to improve parking but did not provide any details even after follow-up request for more information. (f) Website — L. Holmes: Reported that a notice to vendors and 2020 event dates have been posted on the vendor application page until the applications go -live. She continues to make small edits to the website independently and voluntarily so the BIA will not incur costs from Nerivon. Instagram post about the complimentary parking in downtown Bowmanville for December received more engagement (likes and comments) than most. (g) Media Relations — C. Hooper: No Report. 7. New Business (a) Winter Street Lamp Decorations The shooting star decorations continue to be damaged by passing trucks. Those in susceptible locations (bus stops, delivery truck stops) have already been reinstalled parallel to the road. Investigations are ongoing into raising the height of the stars for next season and this may require production of new brackets. (b) December Complimentary Street Parking The concept of complimentary street parking during the busy December shopping season was well received from the community and business owners. Unfortunately, many business owners received complaints from customers who were unable to find parking. Numerous complimentary spots were used by business employees and tenants who parked for the entire day, thus limiting access for customers. Through correspondence the BIA made several requests that business owners, employees, and building tenants leave the complimentary spaces open for customers. The BIA also had windshield reminder cards produced. For the most part, parking cards did not work as people removed the cards and remained parked. Historic Downtown Bowmanville 4 January 2020 Business Centre (BIA) (c) Business Member Changes Violet Door Books has closed Strudelicious has relocated to Newcastle Little Buck grand opening is scheduled for February 8 Counselling Connections has relocated outside of the BIA 8. Date of Next Meeting The next meeting of the Board of Management is scheduled to be held on Tuesday February 11, 2020 commencing at 6:30pm in Clarington Meeting Room 1-C. 9. Adjournment Moved by R. Hooper, seconded by M. James THAT the meeting adjourn. CARRIED The meeting adjourned at 9:20pm.