HomeMy WebLinkAbout2020-01-14Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday, January 14, 2020
(Not yet approved by committee)
In Attendance – Dave Bouma - Chair Bryan Wiltshire – Arena Manager
Shea-Lea Latchford, Todd Taylor, Susan White, Councillor Margaret Zwart
Regrets: Gary Oliver Absent: Councillor Granville Anderson
1. Agenda - Motion #20-001
Moved by Sue White, seconded by Dave Bouma THAT: the Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes - Motion #20-002
Moved by Dave Bouma, seconded by Todd Taylor THAT: the minutes of December,
10, 2019 meeting be accepted as amended.
CARRIED
3. Manager’s Report - Outside east drainage has been buried and paving will be
completed in the Spring. During a staff meeting the following policies were
discussed: fire alarm drills, ammonia leaks, power outages and responses to on ice or
off ice injuries. The Olympia Room water heater needs to be replaced; quotes will be
forwarded to Chair. The southeast exit and southwest exit doors will be replaced
February 2020. Also, masonry work to commence once the ice has been taken out.
Sprinkler pipe sprung a leak December 23rd. Classic Fire was called and new piping
was installed. Unfortunately, two employees terminated due to inexcusable behavior
toward the Public. Termination letters were issued along with their ROEs as required.
2.
Financial Report - Todd Taylor reported the turnover has been completed and the
new accounting/bookkeeping service is in place and are in the process of preparing
for our Audit. A Credit/Debit machine will be purchased. “Standard Terms &
Conditions were added to all Arena Invoicing on Late Payment of Invoices” this
month.
Risk Management Review – The Review was completed by Sue White and Gary
Oliver with the Arena Manager, their findings and suggestions were discussed.
4. Next Meeting – Tuesday, February 4, 2020
Adjournment Motion #20-003
Moved by Todd Taylor, seconded by Dave Bouma THAT: the meeting be adjourned.
CARRIED
The meeting adjourned at 9:08 PM
__________________________
Chair
___________________________
Secretary