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General Government Committee
Minutes
Date: February 18, 2020
Time: 9:30 AM
Location: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, G. Acorn, R. Maciver, M. Marano, T. Pinn, G. Weir,
A. Greentree, J. Gallagher, S. Gray, S. Brake, R. Albright
1. Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2. Land Acknowledgement Statement
Councillor Jones led the meeting in the Land Acknowledgement Statement
3. New Business — Introduction
Councillor Neal asked that a new business item, regarding Plastic Cups, be
added to the New Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding 2019 Budget Actuals,
be added to the New Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Councillor's
Boardroom, be added to the New Business — Consideration section of the
agenda.
Councillor Neal asked that a new business item, regarding CAO Review
Committee, be added to the New Business — Consideration section of the
agenda.
Councillor Neal asked that a new business item, regarding Fill, be added to the
New Business — Consideration section of the agenda.
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General Government Committee Minutes February 18, 2020
Councillor Neal stated it was a point of privilege claiming he was being badgered
about resolutions.
Mayor Foster ruled it Out of Order.
Recess
Resolution # GG -071-20
Moved by Councillor Jones
Seconded by Councillor Anderson
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 9:45 AM with Mayor Foster in the Chair.
4. Adopt the Agenda
Councillor Traill joined the meeting at 9:47 am.
Suspend the Rules
Resolution # GG -072-20
Moved by Councillor Jones
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to add the Delegation of Edgar
Lucas, Bowmanville BIA, to the Agenda.
Carried
Resolution # GG -073-20
Moved by Councillor Jones
Seconded by Councillor Zwart
That the Agenda for the General Government Committee meeting of February
18, 2020 be adopted with the addition of the following items:
x Plastic Cups
x 2019 Budget Actuals
x Councillor's Boardroom
x CAO Review Committee
x Fill
Carried
5. Declaration of Interest
Councillor Hooper declared a direct interest in Item 8.1, delegation from Edgar
Lucas, regarding Parking in Downtown Bowmanville.
General Government Committee Minutes February 18, 2020
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of January 27, 2020
Resolution # GG -074-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That the minutes of the regular meeting of the General Government Committee
meeting held on January 27, 2020, be approved, with the following amendment:
That the declaration of interest by Councillor Jones be changed from
"direct" to "indirect".
Carried
8. Delegations
8.1 Edgar Lucas, Bowmanville BIA, Regarding Parking in Downtown
Bowmanville
Councillor Hooper declared a direct interest in Item 8.1, delegation from Edgar
Lucas, regarding Parking in Downtown Bowmanville as it relates to his family
business. Councillor Hooper left the meeting and refrained from discussion and
voting on this matter.
Edgar Lucas, Bowmanville BIA, was present regarding parking in Downtown
Bowmanville. He explained that there are 81 building owners and over 150
merchants in Downtown Bowmanville, all requiring parking spots. Mr. Lucas
stated that there is a problem with parking in downtown and not enough parking
spaces to accommodate the amount of people. He noted that, in 32 years, only
40 spots have been added. Mr. Lucas mentioned that, with the additional bump
outs, crosswalks, and summer patios they have actually lost parking spots. He
requested that the two hour free parking be removed, that the Municipality no
longer bag meters at Christmas and that the Municipality increase the amount for
paid parking.
Resolution # GG -075-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That the delegation of Edgar Lucas, Bowmanville BIA, regarding parking in
downtown Bowmanville, be referred to the CAO's Office to report back on:
- No longer offering free parking downtown Bowmanville at Christmas;
- Increasing the parking meter fees;
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General Government Committee Minutes February 18, 2020
- Removing the two hour free parking in municipal lots; and
- Investigate the possible parking garage in downtown Bowmanville
That the Bowmanville BIA be consulted regarding same.
Carried
Amendment:
Resolution # GG -076-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG -075-20 be amended by adding the following
at the end:
That staff investigate limiting on street parking to one hour.
Motion Lost, Later in the Meeting
Resolution # GG -077-20
Moved by Councillor Anderson
Seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing resolution GG -076-20 for a second time.
Carried
Resolution # GG -078-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing resolution GG -075-20 for a second time.
Carried
The foregoing Resolution #GG -075-20 was then put to a vote and carried.
Councillor Hooper returned to the meeting.
Recess
Resolution # GG -079-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:02 AM with Mayor Foster in the Chair.
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General Government Committee Minutes February 18, 2020
9. Communications — Receive for Information
Resolution # GG -080-20
Moved by Councillor Anderson
Seconded by Councillor Jones
That Communication Items 9.1 and 9.2, be received on consent.
Carried
9.1 Minutes of the Orono Business Improvement Area dated January
16, 2020
9.2 Susan Cassel, City Clerk, City of Pickering, Regarding
Decommissioning of the Pickering Nuclear Generating Station
10. Communications — Direction
10.1 Dianne Gould -Brown, City Clerk, City of Sarnia, Regarding Ontario Power
Generation's Deep Geologic Repository Project
Resolution # GG -081-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That Communication Item 10.1, be received for information.
Carried
10.2 Ralph Walton, Regional Clerk/Director of Legislative Services, Region of
Durham, Regarding Durham Region Climate Change Emergency
Declaration
Resolution # GG -082-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 10.2 be referred to the consideration of
Communication Item 10.3.
Carried
10.3 David Crome, Regarding Declaration of Climate Emergency
Resolution # GG -083-20
Moved by Councillor Zwart
Seconded by Councillor Traill
Whereas residents of Clarington have experienced the results of climate change
through flooding, high lake levels, ice storms, invasive species, severe weather
fluctuations and increase wind events;
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General Government Committee Minutes February 18, 2020
Whereas Municipal governments currently have direct or indirect control over
approximately 44 per cent of GHG emissions in Canada and therefore have a
crucial role to play in responding to the threat of climate change through policies,
programs and capital investments that reduce greenhouse gas emission (GHG)
and improve the adaptive capacity to extreme weather events;
Whereas the Region of Durham and area municipalities including Pickering, Ajax
and Whitby have acknowledged the role of municipalities in responding to climate
change by declaring a climate emergency and are taking decisive action to adapt
to and mitigate climate change; and
Whereas, the Municipality of Clarington is taking action to implement climate
change mitigation and adaptation actions that are within our control through
energy conservation and demand management planning and the development of
the Clarington Climate Action Plan;
Now therefore be it resolved:
That the Municipality of Clarington declare a climate emergency for the purposes
of naming, framing and deepening our commitment to protecting our economy,
ecosystems and community from climate change;
That in response to this emergency declaration, the need to reduce overall GHG
emissions in the Municipality of Clarington and to continue to prepare for the
potential impacts of climate change be prioritized in all Municipal business
decisions;
That by declaring a climate emergency the Municipality of Clarington joins more
than 400 Canadian municipalities and 1300 local governments in 25 countries in
committing to respond to climate change by reducing GHG emissions;
That the Mayor, on behalf of Council, be directed to forward this resolution to the
Right Honorable Justin Trudeau, Prime Minister of Canada, with the request that
the Federal Government dedicate funding to develop and fund programs that
assist residents, businesses and municipalities to reduce GHG emissions and
adapt to climate change;
That the Mayor, on behalf of Council, be directed to forward this resolution to the
Honourable Doug Ford, Premier of Ontario, with the request that the Government
of Ontario dedicate funding to develop and fund programs that assist residents,
businesses and municipalities to reduce GHG emissions and adapt to climate
change; and
General Government Committee Minutes February 18, 2020
That the Clerk be directed to circulate this resolution to the Region of Durham,
Durham Region area municipalities, the Honourable Erin O'Toole, MP (Durham),
Honourable Philip Lawrence MP (Northumberland -Peterborough South), Lindsey
Park, MPP (Durham), David Piccini, MPP (Northumberland -Peterborough South).
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and
Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
Resolution # GG -084-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing resolution for a second time.
Carried
10.4 Sarah Delicate, Regarding MP Derek Sloane's Letter Regarding the
Potential for Severe Flooding
Resolution # GG -085-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the concerns expressed in Sarah Delicate's correspondence, containing MP
Derek Sloane's correspondence regarding Potential for Severe Flooding, be
endorsed in principle and a similar letter be forwarded to the Prime Minister.
Carried
10.5 Douglas B. MacCheyne, Royal Canadian Branch 178, Regarding Request to
Sponsor Veterans Banner Program
Resolution # GG -086-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That Communication Item 10.5 be referred to the consideration of the Budget on
February 24, 2020.
Carried
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10.6 Kevin Narraway, Manager of Legislative Services/Deputy Clerk, Town of
Whitby, Regarding Expanded Paid Parking at GO Commuter Rail Stations
Resolution # GG -087-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Communication Item 10.6, be referred to staff for an appropriate motion.
Carried
10.7 Peggy Johnson, Secretary Treasurer, Rainy River District Municipal
Association, Regarding Fair and Equitable Property Taxation Revenue on
Railway Right -of -Ways Collected by Municipalities in Ontario
Resolution # GG -088-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the following resolution from Rainy River District Municipal Association,
regarding Fair and Equitable Property Taxation Revenue on Railway Right -of -
Ways Collected by Municipalities in Ontario, be endorsed by the Municipality of
Clarington:
Whereas in 2018 the Province of Ontario adjusted the tax rate for
acreage for railway right -a -ways throughout Ontario which specifically
impacted Rainy River, Kenora and Thunder Bay districts in a positive
fashion; and
Whereas in other provinces and jurisdictions the railway companies
remit a more equitable share of taxes to their local tax base by using a
per tonne -mile concept; and
Whereas rail traffic continues to increase and the train length has more
than doubled, which results in rail traffic congestion, increased wait
times, noise pollution and unknown environmental concerns; and
WHEREAS the Province of Ontario should review fees based on
inflation and current conditions on an annual basis to ensure that
Ontario does not continue to fall further behind in their approach to
railway property taxation; and
Whereas fair and equitable taxation revenue on railway property will
reduce the financial pressure on the Province to provide financial
support to municipalities going forward;
Therefore be it resolved that the Rainy River District Municipal
Association call upon the Minister of Finance of the Province of Ontario
to undertake ongoing consideration of municipal taxation for railroad
right-of-way properties based on a per tonne -mile concept; and
General Government Committee Minutes February 18, 2020
Further be it resolved that the Rainy River District Municipal Association
send this resolution to every Municipal Council within the Province of
Ontario seeking their support, the Premier of Ontario, the Minister of
Finance of Ontario, Local MPPs, Local MPs, NOMA, ROMA AND AMO.
Carried
11. Presentations
12. Engineering Services Department Reports
Councillor Anderson chaired this portion of the meeting.
12.1 EGD -001-20 Building Activity Update January 1 to December 31, 2019
Mayor Foster left the meeting at 11:32 am.
Resolution # GG -089-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report EGD -001-20 be received for information.
Carried
12.2 EGD -002-20 Hancock Road Servicing at Baseline Road - Certificate of
Acceptance and Assumption By -Law
Resolution # GG -090-20
Moved by Councillor Zwart
Seconded by Councillor Neal
That Report EGD -002-20 be received;
That the Acting Director of Engineering Services be authorized to issue a
`Certificate of Acceptance' for the Final Works, which includes final stage roads
and other related works constructed within Plan SPA 2006-0033;
That Council approve the by-law attached to Report EGD -002-20 assuming
certain streets within Plan SPA 2006-0033 as public highways; and
That all interested parties listed in Report EGD -002-20 be advised of Council's
decision.
Carried
12.3 EGD -003-20 Farewell Creek Trail Phase 2 Ecological Gifts Program Update
Mayor Foster joined the meeting at 11:35 am.
Resolution # GG -091-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report EGD -003-20 be received;
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General Government Committee Minutes February 18, 2020
That staff be authorized to submit a formal request to Environment Canada to
proceed with the unauthorized change in use, as defined by the Income Tax Act,
of building Phase 2 of the Farewell Creek Trail;
That the tax levied by the Federal Government (estimated to be $22,500) for and
unauthorized change in use as defined in Section 207.31 (a) (ii) representing
50% of the fair market value of the ecological gift lands at the time of the
unauthorized use (2020) be funded from the 2019 Capital account 110-32-325-
83288-7401, Farewell Creek Trail, Phase 2; and
That additional funding for the Council recommended trail route, as per
Resolution #C-204-19, through these ecological lands be considered for approval
as part of the 2020 Budget.
Carried
Suspend the Rules
Resolution # GG -092-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the Rules of Procedure be suspended to add an additional item to the
Agenda.
Carried
Resolution # GG -093-20
Moved by Councillor Traill
Seconded by Councillor Neal
That, in the event that staff do not hear back from Canadian National Railway on,
or before, March 31, 2020 regarding whistle cessation, Staff be directed to
forward a formal written complaint to the Canadian Transportation Agency.
Carried
Suspend the Rules
Resolution # GG -094-20
Moved by Mayor Foster
Seconded by Councillor Neal
That the Rules of Procedure be suspended to extend the meeting for an
additional ten minutes past the lunch break.
Carried
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General Government Committee Minutes February 18, 2020
Resolution # GG -095-20
Moved by Councillor Neal
Seconded by Mayor Foster
That the Committee recess for lunch until 1:00 PM.
Carried
The meeting reconvened at 1:00 PM with Councillor Zwart in the Chair.
13. Operations Department Reports
No Reports for this section of the Agenda.
14. Emergency and Fire Services Department Reports
Councillor Zwart chaired this portion of the meeting.
14.1 ESD -002-20 Establishing a Motor Vehicle Collision Cost Recovery Program
and Amendment to Fees By -Law Schedule B
Resolution # GG -096-20
Moved by Councillor Hooper
Seconded by Mayor Foster
That Report ESD -002-20 be received;
That the Motor Vehicle Collision Cost Recovery Program for Municipal Roadways
(both Municipal and Regional Roads), be approved; and
That the by-law to amend Schedule B of By-law 2010-142, a by-law regarding
the payment of fees for information and services provided by the Municipality of
Clarington, attached to Report ESD -002-20 as Attachment 1, be approved.
Carried
15. Community Services Department Reports
No Reports for this section of the Agenda.
16. Municipal Clerk's Department Reports
Councillor Jones chaired this portion of the meeting.
16.1 CLD -003-20 2019 Accessibility Annual Status Update
Resolution # GG -097-20
Moved by Councillor Neal
Seconded by Councillor Traill
That Report CLD -003-20 be received; and
That Report CLD -003-20 be placed on the municipal website.
Carried
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General Government Committee Minutes February 18, 2020
17. Corporate Services Department Reports
Mayor Foster chaired this portion of the meeting.
18. Finance Department Reports
No Reports for this section of the Agenda.
19. Solicitor's Department Reports
No Reports for this section of the Agenda.
20. CAO Office Reports
20.1 CAO -005-20 Partners for Climate Protection Program
Resolution # GG -098-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report CAO -005-20 be received;
That Council endorse the attached Resolution (as Attachment 1 to Report CAO -
005 -20) to join the Federation of Canadian Municipalities — International Council
for Local Environmental Initiatives (FCM-ICLEI) Partners for Climate Protection
(PCP) program;
That Councillor Zwart be appointed for the Municipality of Clarington to the FCM-
ICLEI PCP program;
That the Mayor and Clerk be authorized to sign any related agreements and/or
reports;
That staff be directed to undertake the Five -Milestone Framework of the PCP
program as part of the Clarington Climate Action Plan, which is currently under
development; and
That all interested parties listed in Report CAO -005-20 and any delegations be
advised of Council's decision.
Carried
21. New Business — Consideration
21.1 Plastic Cups
Resolution # GG -099-20
Moved by Councillor Neal
Seconded by Councillor Traill
That staff be directed to review with the Hall Boards and the Bowmnaville Older
Adult Association the matter of using compostable cups instead of single use
plastic cups, and report back to a General Government Committee meeting; and
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General Government Committee Minutes February 18, 2020
That staff update the General Government Committee, at the same time,
regarding the same issue at Garnet B. Rickard Recreation Complex.
Carried
21.2 2019 Budget Actuals
Resolution # GG -100-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Staff provide 2019 actual results as part of the 2020 budget documents.
Carried
21.3 Councillors' Boardroom
Resolution # GG -101-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Staff be directed to assess the configuration of the Councillors' Boardroom,
and the noise from the vicinity and what can be done about the issue.
Carried
21.4 CAO Review Committee
Resolution # GG -102-20
Moved by Councillor Neal
Seconded by Councillor Jones
That a review Committee for the CAO be established consisting of the Mayor and
two Councillors, which would report annually to a closed session of the General
Government Committee.
Carried Later in the Meeting, see following motion
Resolution # GG -103-20
Moved by Councillor Neal
Seconded by Councillor Traill
That item 21.4 be referred to the end of the agenda.
Carried
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General Government Committee Minutes February 18, 2020
21.5 Fill
Resolution # GG -104-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Staff report back on whether fill from outside Clarington is being brought into
fill sites in Clarington.
Carried
22. Unfinished Business
22.1 EGD -018-19 Award of Geotechnical Services Consulting for Slope Stability
Investigation, Analysis and Report of Farewell Creek Trail Phase 2 (Tabled
from the December 9, 2019 Council Meeting)
Resolution # GG -105-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Report EGD -018-19, regarding Award of Geotechnical Services
Consulting for Slope Stability Investigation, Analysis and Report of Farewell
Creek Trail Phase 2, be lifted from the table.
Carried
Resolution # GG -106-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report EGD -018-19 be received;
That the proposal received from Golder Associates Limited of Whitby, Ontario,
being the lowest bidder of the compliant quotations using the roster process
meeting all terms, conditions and specifications of the quotation request for
Geotechnical Investigation and Recommendations - Slope Stability and Trail
Design, be awarded the contract in the amount of $50,371.20 (Net HST Rebate);
That the funds required in the amount of $50,371.20 (Net HST Rebate) be drawn
from the following 2019 budget account:
Farewell Creek Trail Phase 2 #110-32-325-83288-7401 $50,371.20
That the funds required to support amending CIMA+'s current PO in the amount
of $2,880 (net HST) be drawn from the following 2019 budget account:
Farewell Creek Trail Phase 2 #110-32-325-83288-7401 $ 2,880.00
That all interested parties listed in Report EGD -018-19 and any delegations be
advised of Council's decision.
Carried
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22.2 CAO Review Committee -Continued from Item 21.4
23.
24.
Closed Session
Resolution # GG -107-20
Moved by Councillor Neal
Seconded by Councillor Traill
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with personal matters about an identifiable individual, including municipal
or local board employees.
Carried
Rise and Report
The meeting resumed in open session at 2:06 PM.
Mayor Foster advised that one item was discussed in `closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
The foregoing Resolution #GG -102-20 was then put to a vote and carried.
Confidential Reports
Adjournment
Resolution # GG -108-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the meeting adjourn at 2:18 PM.
Carried
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T Del5uty Clerk