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Home My WebLink About06/07/2010 ClocinglOn GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: TIME: PLACE: June 7, 2010 9:30 A.M. COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4, ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of May 17, 2010 401 5. PRESENTATIONS (a) Kevin Myers, Manager, Wholesale Settlements, Veridian Connections, Regarding Smart Meters and Time of Use 6. DELEGATIONS (Draft List at Time of Publication - To be Replaced with Final List) 601 (a) Stephanie Zibert, President of the North Durham Social Development 602 Council (NDSDC) and Benjamin Earle, Manager of Social Research and Planning, Community Development Council Durham (CDCD), Regarding a Joint Community Project between NDSDC and CDCD (b) Jaki MacKinnon, Bethesda House, Regarding the 'Walk A Mile in Her Shoes" Event (c) Victor Suppan, Regarding Report PSD-072-10, Regarding Addition to Municipal Register of Properties of Cultural Heritage Value or Interest, 7755 Old Scugog Road, Enniskillen 7. PUBLIC MEETINGS (a) Application to Amend the Clarington Official Plan and Zoning By-law and a 701 Proposed Draft Plan of Subdivision Applicant: Lambs Road School Property Ltd. Report: PSD-068-10 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 G.P. & A. Agenda -2- June 7, 2010 8. PLANNING SERVICES DEPARTMENT (a) PSD-068-10 Applications to Amend the Clarington Official Plan and 801 Zoning By-law and for a Proposed Draft Plan of Subdivision to Permit 116 Residential Units Applicant: Lambs Road School Property Ltd. (b) PSD-069-10 Monitoring of the Decisions of the Committee of 816 Adjustment for the Meeting of May 13, 2010 (c) PSD-070-10 Amendment to Application Fees By-law 823 Removal of Fees for Planning Application Circulation by Other Local Municipalities (d) PSD-071-10 2009 Growth Trends Review 829 (e) PSD-072-10 Addition to Municipal Register of Properties of Cultural 853 Heritage Value or Interest, 7755 Old Scugog Road, Enniskillen Applicant: Keith MacKay (f) PSD-073-10 Proposed Zoning By-law Amendment to Allow a 859 Montessori School for Children Ages 1 to 14 80 Rhonda Boulevard Applicant: Wintser Investments Limited (g) PSD-074-10 Bowmanville Waterfront Land Acquisition 153 Port Darlington Road 868 9. ENGINEERING SERVICES DEPARTMENT No Reports 10. OPERATIONS DEPARTMENT No Reports 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. COMMUNITY SERVICES DEPARTMENT No Reports 13. MUNICIPAL CLERK'S DEPARTMENT No Reports G,P. & A. Agenda - 3 - June 7, 2010 14, CORPORATE SERVICES DEPARTMENT (a) COD-022-10 Tender No. Q2010-19 - Supply, Delivery & Installation of 1401 One (1) Columbarium (b) COD-023-10 CL2010-19, Certified Plumbing Services 1405 (c) COD-024-10 CL2010-20, Certified Electrical Services 1408 (d) COD-025-10 Tender No. CL2010-15 - Supply & Delivery of One (1) 1411 60,000 G.V.W. Tandem Diesel Street Flusher Truck (e) COD-026-10 Co-Operative Tender No. T-280-2010 - Supply and 1415 Delivery of Sodium Chloride (f) COD-028-10 CL2010-17 Garbage and Recycle Collection and Disposal 1420 (g) COD-029-10 RFP2010-01, Multifunctional Digital Copiers 1424 (h) COD-032-10 Tender No. CL2010-13, Garnet B. Rickard Recreation 1429 Complex - Change Room & Seating Renovations 15. FINANCE DEPARTMENT (a) FND-014-10 Annual Commodity Hedging Report - 2009 1501 (b) FND-015-10 Annual Statement for the Development Charges Reserve 1504 Fund for the year ended December 31,2009 (c) FND-016-10 Report on Sensitive to Economic Conditions - April 2010 1510 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE No Reports 18. UNFINISHED BUSINESS 19. OTHER BUSINESS 20, COMMUNICATIONS 21, CONFIDENTIAL REPORTS 22. ADJOURNMENT CI~mgron General Purpose and Administration Committee Minutes May 17,2010 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 17, 2010 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Absent: Also Present: Mayor J. Abernethy Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Councillor A. Foster Acting Chief Administrative Officer/Director of Corporate Services & Human Resources, M. Marano Director of Engineering Services, T. Cannella Director of Operations, F. Horvath Acting Director of Planning Services, F. Langmaid Recreation Services Manager, S. Meredith Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, J. Gallagher Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced that she had attended the following: . A ribbon cutting for the Kinark and Family Services' new offices in Whitby, on May 13,2010, She noted that 740 children are assisted by this office each year. . Courtice Rotary sponsored Clarington Youth Leadership and Community Involvement Dinner held on Thursday, May 13, 2010 with Michael "Pinball" Clemens as the speaker. - 1 - 401 General Purpose and Administration Committee Minutes May 17, 2010 . Central Lake Ontario Conservation Area's Information Open House, on Thursday, May 13, 2010, regarding "Protecting Your Wetlands in Your Neighbourhood" . · The Ability Centre's sod turning, located in Whitby, to kick off the construction of their new building, on Friday May 14, 2010 at 11 :00 a.m. . A tour of the new UOIT Centre of Excellence. Councillor Hooper announced that he had attended the Lions Club 75th Anniversary on Saturday, May 15, 2010 where there were several people recognized for outstanding volunteerism. Councillor Trim announced that he had attended the celebrations as part of National Public Works Week, on Saturday, May 15, 2010. He noted that there was a good turnout at the Water Pollution Control Plant, the Traffic Centre, and the Depot at Gerard Street in North Whitby. The construction improvements on Liberty Street South are scheduled to start on Monday, May 17, 2010. Councillor Trim noted that, on Wednesday, May 12, 2010, Regional Council appointed Gord Weir, Dkector of Emergency Services, as the Deputy Regional Fire Coordinator. Councillor Woo announced that two of our residents, Helen MacDonald and Jean- Michel Komarnicki will be displaying their art, with the theme of "Urban Forest" at the Gord Wiley Building of Durham College from May 20th until August. Mayor Abernethy announced that, on Thursday, May 13, 2010, he toured the Port Hope Initiative, along with Janice Szwarz, Senior Planner. He also noted that following the Atomic Energy of Canada Limited (AECL) Board meeting on May 13, 2010 in Port Hope, there was a luncheon where he had an opportunity to ask questions of Glenna Carr, the Chair of AECL about the New Build. Ms. Carr informed Mayor Abernethy that, as result of the vendor selection process expiring, now AECL and Ontario Power Generation (OPG) may talk directly regarding the New Build. This was further confirmed when, the next evening, at the Oshawa Hospital Foundation Spring Gala at the Tosca Banquet Hall, Mayor Abernethy discussed the matter with a representative of OPG. MINUTES Resolution #GPA-300-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT the minutes of the Special Meeting of the General Purpose and Administration Committee held on April 29, 2010, and the Regular meeting of the General Purpose and Administration Committee held on May 3,2010, be approved. CARRIED - 2 - 402 General Purpose and Administration Committee Minutes May 17, 2010 Mayor Abernethy read Section 9.6.1 of the Municipality of Clarington's Procedural By-law regarding presentations. SUSPEND RULES Resolution #GPA-301-1 0 Moved by Councillor Trim, seconded by Councillor Novak THAT the rules of procedure be suspended to alter the order of the agenda regarding Development Charges. CARRIED Resolution #GPA-302-10 Moved by Councillor Trim, seconded by Councillor Robinson THAT the agenda be altered to conduct the Development Charges Public Meeting and to consider Report FND-013-10 immediately following the presentation of Craig Binning, Hemson Consulting. CARRIED PRESENTATIONS Craig Binning, Partner, Hemson Consulting Ltd., made a verbal and PowerPoint presentation to the Committee regarding the 2010 Development Charges Study and By- law. He provided a brief explanation of the study, background, a growth forecast, summary of capital programs, calculated development charges rates, development charges rate comparisons, and a summary of the next steps in the process. Mr. Binning outlined the principles of development charges, explaining that development charges are fees, regulated by the Development Charges Act, levied on new development to recover a portion of development-related capital costs. He reminded the Committee that the Municipality passed the current Development Charges By-law in 2005, which was amended in June 2008 to recover revised costs of servicing growth. Mr. Binning noted that the current By-law expires on June 20, 2010 and that if a new by-law is not passed, the Municipality cannot collect development charges. He informed the Committee of the steps involved in the study process. Mr. Binning outlined the degree of consultation and interaction with the stakeholders. He reviewed highlights of the growth forecast and the development charges rates. Mr. Binning noted that Protection and Engineered Services were included at 100% cost recovery and Library, Recreation, Park Development, Operations, Parking, and General Government are included at 90% cost recovery. He presented the Committee with the calculated development charges rates, allocated by development type. Mr. Binning compared Clarington's development charges with other municipalities in Durham and similar sized municipalities in the - 3 - 403 General Purpose and Administration Committee Minutes May 17,2010 Region of York. He noted that Clarington has the highest residential charges, within the Region of Durham, due to the large geographical area and the need to provide infrastructure and services over three separate urban areas. Mr. Binning noted that, compared to the GT A, outside of the Region of Durham, Clarington's calculated rates are lower. Mr. Binning outlined some of the policies, including exemptions and refunds in the proposed new Development Charges by-law. He concluded by informing the Committee of the key dates in the process, noting that May 31, 2010 is the date that the development charges by-law is expected to be considered by Council. PUBLIC MEETING (a) Subject: Report: Proposed Development Charges By-law FND-013-10 The Chair explained that this public meeting is being held pursuant to The Development Charges Act, 1997, regarding proposed development charge rates and policies that will be applied throughout the Municipality. Randy Grimes, Director of IBI Group spoke in opposition to the by-law. He stated that he is representing BllD, Brookfield Homes Ont. Ltd. and Smoothrun Developments. He stated that they have concerns regarding the following items: · Maximum allowable methodology used by Hemson Consulting. . Calculation of Benefit to Existing · Post Period Benefit for the road benefits due to the decrease in projected population. · Capital Costs - highlighted those items that have seen an increase of a rate greater than 10%. · Historical level of Service Replacement Costs - highlighted those items that have seen an increase of a rate greater than 10%, in particular the land costs for recreation facilities. . · Historical level of Service Inventory - some items were not included in the 2008 by-law, but are now included in the 2010 by-law. · Treatment of Inventory for Facilities with Outstanding Debt - do not believe it is fair or reasonable to have future development charges pay for past debt and suggests that the inventory should be pro-rated in these circumstances. · Application of the 10% statutory deduction to the gross amount. · Prepayments of the 10% statutory deduction - explanation on how the 10% has been previously paid. Mr, Grimes' comments were detailed in a letter which will be considered by the Committee later in the meeting. -4- 404 General Purpose and Administration Committee Minutes May 17,2010 Wayne Clarke, Director of Durham Region Home Builder's Association (DRHBA), spoke in opposition to the by-law. He noted that he distributed a letter to the Committee, this morning, regarding their concerns. Aside from the concerns outlined in the letter, he added the following concerns: . The draft by-law does not specifically state how applications submitted before the effective date will be handled; will they be subject to the new rates or the current rates? . Region of Durham has allowed for a pre-payment option for the hard services component of the Regional Development Charges and asked that Clarington consider that same option. He believes this would give builders flexibility and help streamline the indexing dates. No one spoke in support of the proposed draft by-law (Public Meetings were continued later in the meeting.) FINANCE DEPARTMENT DEVELOPMENT CHARGES STUDY AND BY-LAW 2010 Resolution #GPA-303-10 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Development Charges Background Study, April 2010, prepared by Hemson Consulting Ltd. be approved; THAT the Development Charges quantum for both Residential and Non-Residential charges be approved as follows, subject to annual indexing: Residential (per unit) Single, Semi and Link Low Density Multiple Large Apartment Small Apartment July 1. 2010 $14,623 $12,737 $10,048 $ 6,370 Non-Residential Commercial and Institutional (per square metre) Industrial July 1. 2010 $55.54 $30.92 July 1. 2011 $60.12 - 5 - 405 General Purpose and Administration Committee Minutes May 17,2010 THAT Council, in approving the Background Study, expresses its intent to ensure that the increase in the need for services attributable to the anticipated development will be met and that any future excess capacity identified in the Study will be paid for by development charges or other similar charges; THAT Council has reviewed the changes made to the draft By-law and after having considered the changes Council determined that there is not a need for an additional public meeting; THAT for completed applications as determined by the Chief Building Official received on or before June 30,2010, where the development charges will be paid by June 30, 2010, that the applicable development charges be calculated based on By-law 2005-108, as amended; THAT the By-law attached to Report FND-013-10 as Attachment "A", inclusive of any amendments made by Council at the meeting of May 17, 2010, be recommended to Council for approval to rescind and replace By-law 2005-108, as amended; and THAT the Region of Durham and recorded interested parties be provided a copy of Report FND-013-10 and be notified of Council's decision. CARRIED, AS AMENDED (See following motion) Resolution #GPA-304-1 0 Moved by Councillor Robinson, seconded by Councillor Novak THAT paragraph two of the foregoing resolution GPA-303-10 be amended to reflect that the rate increase be phased in at a rate of 50% effective July 1, 2010 and the remaining 50% effective January 1, 2011, for the residential component only. CARRIED The foregoing resolution #GPA-303-10 was then put to a vote and carried as amended. PRESENTATIONS - Continued PETER SPRATT, VICE PRESIDENT, ROCG CONSULTING, REGARDING THE CLARINGTON OLDER ADULTS ASSOCIATION (COAA) STRATEGIC PLAN Peter Spratt, Vice President, ROCG Consulting, Don Welsh, Clarington Older Adults Association (COM) President, Angie Darlison, COM Executive Director, made a verbal and PowerPoint presentation regarding the COM Strategic Plan. Mr. Spratt reviewed the steps involved in the strategic plan process, which included stakeholder consultation, workshops with the COM Board, discussion paper validation, approval of - 6 - 406 General Purpose and Administration Committee Minutes May 17, 2010 the COAA Board, and a report to Council. He highlighted the feedback from members and other agencies as part of the extensive consultation, including Council and Department Heads. Mr. Spratt noted that there was a high level of satisfaction with the Board and with COAA staff, in particular regarding programs, fellowship, friendly welcoming place, and volunteerism. He noted that the sources of dissatisfaction stem from parking, facility limitations, and overcrowding. Mr. Spratt informed the Committee that the new vision consists of six components, which includes: · Effective governance and administrative processes · Continued membership growth · Facilities throughout Clarington designed for older adults . Respected community partner · Sustainable funding . Expanded programs and services He reviewed the five strategic priorities (including improved relationships, sustainable funding, facilities master plan, strong resource base, and managing change) and he outlined the next steps and advised the final report is still several weeks away from completion. RECESS Resolution #GPA-305-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the Committee take a 10 minute recess at 10:55 a.m. CARRIED The meeting reconvened at 11 :13 a.m. DELEGATIONS Shirley Crago was present regarding the Energy from Waste incinerator. Ms. Crago noted that she is a Courtice resident. She informed the Committee that she has spent 3 'lh years learning about arterial fibrillation, which includes heart blockage, kidney cancer, lungs filled, mini strokes, paralysis, and finally death. Ms. Crago stated that her family suffers from health concerns and her husband has passed away. Ms. Crago stated that she is concerned about the pollution that will result from the Energy from Waste incinerator. She informed the Committee of an article, which she excerpted from an encyclopedia, from Antoine Lavoisier, which outlined the fire process and related that to incineration and noted that the matter is not destroyed during incineration, only the form changes. Ms. Crago informed the Committee that she had toured the Water Treatment Plant which puts approximately 68,000 cubic metres into Lake Ontario daily. She is - 7- 407 General Purpose and Administration Committee Minutes May 17, 2010 concerned about the lakefront as well as pollution. In conclusion, she thanked all those residents who opposed the incinerator. Anthony Biglieri, Biglieri Group, representing 1559306 Ontario Limited, was present regarding Addendum to Report PSD-049-10, regarding revisions to the proposed Zoning By-law Amendment to permit the construction of a golf driving range and accessory uses. Mr. Biglieri reminded the Committee that the report was tabled to allow staff to discuss the details of the restaurant and the usage, which they have discussed. He concluded that his client is satisfied with the recommendations contained in the Report. SUSPEND RULES Resolution #GPA-306-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT the Rules of Procedure be suspended to allow Libby Racansky to extend her delegation to a maximum of 10 minutes. MOTION LOST DELEGATIONS. Continued Libby Racansky was present regarding Courtice North in the past and future. She made a verbal and PowerPoint presentation to the Committee. Ms. Racansky noted that services should be brought to south Courtice instead of the environmentally sensitive north Courtice. In addition, Ms. Racansky noted that the study of the incinerator shows very poor air quality because we removed the environmental sensitive areas such as wetlands from the Courtice area. She stated that the areas were cleared prior to the official plan amendment, causing flooding. Ms. Racansky noted that in the 1976 Official Plan, it was the only area covered by environmental sensitivity. She noted that there is no setback with one of the subdivisions, which is advertised as including a "treed backyard". Ms. Racansky noted that the Ministry of Municipal Affairs and Housing defines "healthy and complete, sustainable communities" as "including affordable housing, schools, recreation and open space for their residents........biodiversity, and key natural heritage or hydrologic features protection". She noted that there is currently no new development downtown Courtice due to lack of services in the south. Ms. Racansky referred to the following documents: Protecting our Watershed, Green Community Strategy, the Growth Plan, the Greenbelt, and other documents and noted that they are all recommending a different kind of development that occurred, and is still occurring, in Courtice north. She noted that Council has a chance to correct past mistakes. - 8- 408 General Purpose and Administration Committee Minutes May 17, 2010 Frederick Wilkinson withdrew his delegation, in writing, earlier in the morning. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING - Continued (b) Subject: Applicant: Report: Application to Amend the Zoning By-law 84-63 Cowan Pontiac Buick GMC Ltd. PSD-060-10 Paul Wirch, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Paul Atwood, Secretary-Treasurer, Cowan Pontiac, was present to state that the applicant is in concurrence with the Planning Report recommendations. (c) Subject: Applicant: Report: Application to Amend Clarington Official Plan and Zoning By-law Antonius Vissers PSD-061-10 Bob Russell, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Bob Craig, on behalf of the applicant, was present to state that the applicant was in agreement with the Planning Report recommendations. PLANNING SERVICES DEPARTMENT REZONING APPLICATION TO PERMIT A TEMPORARY PARKING LOT Resolution #GPA-307-10 Moved by Councillor Hooper, seconded by Councillor Trim THAT Report PSD-060-10 be received; THAT the rezoning application submitted on behalf of Gerr Holdings Limited to extend the use of a temporary parking lot, associated with a motor vehicle sales establishment, for an additional three (3) year period ending January 22, 2013, be approved and that the By-law contained in Attachment 3 to Report PSD-060-10 be approved; and - 9 - 409 General Purpose and Administration Committee Minutes May 17,2010 THAT Durham Regional Planning Department, Municipality Property Assessment Corporation (MPAC) and all interested parties listed in Report PSD-060-10, and any delegations be advised of Council's decision. CARRIED PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENTS TO PERMIT THE SEVERANCE OF A SURPLUS DWELLING LOT FROM A NON-ABUTTING FARM PARCEL APPLICANT: ANTONIUS VISSERS Resolution #GPA-308-1 0 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-061-10 be received; THAT the application for proposed Clarington Official Plan Amendment, COPA 2010-0002, submitted by Bob Craig on behalf of Antonius Vissers, be approved as per Attachment 3 and the by-law attached to Report PSD-061-10 to adopt Amendment No. 75 be approved; THAT the application for proposed Zoning By-law Amendment, ZBA 2010-0007, submitted by Bob Craig on behalf of Antonius Vissers, be approved and that the Zoning By-law Amendment, Attachment 4 to Report PSD-061-10, be approved by Council; and THAT the Durham Region Planning Department, Municipal Property Assessment Corporation, and all interested parties listed in Report PSD-061-10 and any delegations be advised of Council's decision. CARRIED REQUEST FOR EXTENSION OF DRAFT APPROVAL APPLICANT: SABINA INVESTMENTS INC. AND ANKARA REALTY LIMITED (THE REMMINGTON GROUP) Resolution #GPA-309-10 Moved by Councillor Trim, seconded by Councillor Woo THAT Report PSD-062-10 be received; THAT the request to extend the lapsing date for draft approved Plan of Subdivision S-C-2005-001 until June 1, 2013 be approved; - 10- 410 General Purpose and Administration Committee Minutes May 17, 2010 THAT the By-law, as per Attachment 3 in Report PSD-062-10, authorizing the entering into a Subdivision Agreement between the Owner of Draft Plan of Subdivision S-C-2005-001 and the Municipality of Clarington be approved; THAT a copy of Report PSD-062-10 and Council's decision be forwarded to the Region of Durham Planning Department and Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-062-10 and any delegations be advised of Council's decision. CARRIED PORT GRANBY PROJECT - NEW AGREEMENT WITH HARDY STEVENSON AND ASSOCIATES LIMITED FOR MUNICIPAL PEER REVIEW SERVICES Resolution #GPA-31 0-1 0 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-063-10 be received; THAT the requirements of Purchasing By-law 2006-127 be waived to allow continuity of specific consultants for a new phase of the Port Granby Project (the pre-construction and construction - Phases 1 A and 2); THAT a new Agreement with Hardy Stevenson and Associates Limited for consulting review services for the pre-construction and construction Phases 1 A and 2 of the Port Granby Project, effective May 31, 2010 to approximately December 31 , 2018 and attached to Report PSD-063-10 as Attachment 2, be approved; THAT the total funds required be expensed to Account 100-50-385-10175-7160; THAT the By-law attached to Report PSD-063-10, as Attachment 3, authorizing the Mayor and Clerk to execute the Agreement, be approved; and THAT all interested parties listed in Report PSD-063-10 and any delegations be advised of Council's decision. CARRIED - 11 - 411 General Purpose and Administration Committee Minutes May 17, 2010 REVISED APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW, AND PERMIT A PROPOSED DRAFT PLAN OF SUBDIVISION TO PERMIT 809 MIXED RESIDENTIAL UNITS IN PORT DARLINGTON NEIGHBOURHOOD APPLICANT: PORT DARLINGTON LAND CORPORATION Resolution #GPA-311-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-064-10 be received; THAT revised application COPA 2002-006 to amend the Clarington Official Plan, submitted on behalf of Port Darlington Land Corporation be denied; THAT revised application S-C-2002-002 for a proposed Draft Plan of Subdivision, submitted on behalf of Port Darlington Land Corporation be denied; THAT revised application ZBA 2002-002 to amend Zoning By-law 84-63, submitted on behalf of Port Darlington, Land Corporation be denied; THAT the basis for the denial of applications COPA 2002-006, S-C-2002-002 and ZBA 2002-002 is outlined as follows: a) The proposed development does not comply with the policies of the Clarington Official Plan and the 1997 Provincial Policy Statement; b) The proposed development does not provide an adequate level of municipal services for the residents; c) The proposed development is premature and would impose an undue financial burden upon the Municipality having regard to other planned developments in the Municipality; d) The proposed development should not proceed without acceptable grade separation at the CN railway to access the subject lands; e) Limited access to the subject lands would compromise public health and safety of the future residents; f) Acceptance of the open space areas including the steep bluffs would increase the liability the Municipality would be assuming. Mitigative measures to make the shoreline safer, at a minimum, or improve its usability have not been provided; - 12 - 412 General Purpose and Administration Committee Minutes May 17,2010 g) The application has not demonstrated how the subject development achieves the required high level of urban design identified in the Port Darlington Neighbourhood Secondary Plan area; and h) The proposed development does not represent good planning and does not have regard to all applicable planning instruments; THAT Council authorize staff to 'vigorously' defend Council's decision and that the Director of Finance, Director of Emergency Services, Director of Engineering Services and Director of Planning Services prepare a joint report advising Council on the approximate value of hiring consultants to assist in defending the decision and from where the funds will be drawn; and THAT the Durham Region Planning Department and all interested parties listed in Report PSD-064-10 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF HOLDING FOR 4 LOW DENSITY RESIDENTIAL UNITS ON GEORGE REYNOLDS DRIVE, COURTICE APPLICANT: MUNICIPALITY OF CLARINGTON Resolution #GPA-312-10 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-065-10 be received; THAT the application submitted on behalf of the Municipality of Clarington to remove the Holding (H) symbol be approved; THAT the By-law attached to Report PSD-065-10 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-065-10, any delegations and the Regional Municipality of Durham Planning Department and MPAC be advised of Council's decision. CARRIED - 13- 413 General Purpose and Administration Committee Minutes May 17, 2010 CLARINGTON ENERGY BUSINESS PARK, MASTER STREETSCAPE PLAN FOR ENERGY PARK DRIVE Resolution #GP A-313-1 0 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-066-10 be received; THAT funding from the Clarington Station 'A' Reserve Fund in the approximate amount of $30,000.00 be approved for the development of a Streetscape Master Plan for Energy Park Drive; THAT the funds be recovered as part of each subdivision agreement with each developer in proportion to the portion of Energy Park Drive they are responsible for; and THAT all interested parties to Report PSD-066-10 be notified of Council's decision. CARRIED SUSPEND RULES Resolution #GPA-314-1 0 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Rules of Procedure be suspended; and THAT the agenda be altered to consider Unfinished Business item, Report PSD-049-10, To Permit the Construction of a Golf Driving Range and Accessory Uses. CARRIED UNFINISHED BUSINESS REVISIONS TO PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF A GOLF DRIVING RANGE AND ACCESSORY USES Resolution #GPA-315-1 0 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report PSD-049-10, to permit the construction of a golf driving range and accessory uses, be lifted from the table. CARRIED - 14- 414 General Purpose and Administration Committee Minutes May 17, 2010 Resolution #GP A-316-1 0 Moved by Councillor Trim, seconded by Councillor Hooper THAT Addendum to Report PSD-049-10 and Report PSD-049-10 be received; THAT the rezoning application submitted by 1559306 Ontario Ltd., to permit a golf driving range, miniature golf course, clubhouse, storage facility and residential dwelling be approved and that the By-law contained in Attachment 2 to Addendum to Report PSD-049-10 be passed; and THAT all interested parties listed in the Addendum to Report PSD-049-10 and any delegations be advised of Council's decision. CARRIED ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2010 Resolution #GPA-317-10 Moved by Councillor Woo, seconded by Councillor Trim THAT Report EGD-018-10 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT CONSTRUCTION AND RELOCATION OF STATION 2 - NEWCASTLE Resolution #GPA-318-1 0 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report ESD-005-10 be received; THAT Council approve 1780 Rudell Road, Newcastle as the location of the new Fire Station; and - 15 - 415 General Purpose and Administration Committee Minutes May 17, 2010 THAT staff be authorized to proceed with the Request for Proposal for professional services of an architect/design consultant and to move ahead with detailed design. CARRIED EMERGENCY AND FIRE SERVICES - 2009 ANNUAL REPORT Resolution #GPA-319-10 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report ESD-007-10 be received for information. CARRIED Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT COMMUNITY GRANT REQUEST . ONTARIO NUCLEAR NEW BUILD COUNCIL Resolution #GP A-320-1 0 Moved by Councillor Trim, seconded by Mayor Abernethy THAT Report CSD-006-10 be received; THAT the grant request, submitted by the Ontario Nuclear New Build Council under the Community Grant Program, be denied; and THAT the Ontario Nuclear New Build Council be advised of Council's decision. CARRIED JUNE IS RECREATION AND PARKS MONTH Resolution #GP A-321-1 0 Moved by Councillor Trim, seconded by Mayor Abernethy . THAT Report CSD-007-10 be received for information. CARRIED Councillor Hooper chaired this portion of the meeting. - 16 - 416 General Purpose and Administration Committee Minutes May 17, 2010 CLERK'S DEPARTMENT ANIMAL SERVICES QUARTERLY REPORT - JANUARY - MARCH, 2010 Resolution #GPA-322-1 0 Moved by Councillor Novak, seconded by Mayor Abernethy THAT Report CLD-016-10 be received for information; and THAT a copy of Report CLD-016-10 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT RESERVIST LEAVE: LEAVE OF ABSENCE FOR TRAINING AND COURSE PURPOSES Resolution #GPA-323-1 0 Moved by Councillor Woo, seconded by Councillor Trim THAT Report COD-020-10 be received; THAT the benefit provisions continue as approved in Report COD-035-09 for active duty leave only; THAT full-time employees serving in the Canadian Military Reserve be provided an unpaid Reservist Leave of Absence if he or she is deployed to a Canadian Forces operation outside Canada, or to a Canadian Forces operation inside Canada that provides assistance in dealing with an emergency as per the parameters defined by the prevailing Employment Standards Act; THAT leave for training or other leave not specifically provided for under the prevailing Employment Standards Act not be permitted; . THAT the full-time employees must apply in writing, in sufficient time prior to the date of the requested leave commencing, for the leave of absence and it must be approved by the respective Department Head and the Chief Administrative Officer; - 17 - 417 General Purpose and Administration Committee Minutes May 17,2010 THAT the Reservist Leave of Absence, for deployment as identified above, not be available for Temporary employees, Full-time employees who have not passed their probationary period, employees on Long Term Disability, or employees who are not in good standing, with the Municipality of Clarington; and THAT the above be incorporated into existing Corporate Policy, and the policy be amended in future to comply with any legislated requirements. CARRIED CL2010-16 NATURAL GAS POWERED ICE RESURFACER Resolution #GPA-324-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report COD-021-10 be received; THAT Resurfice Corporation, Elmira, Ontario, with a total bid price of $82,068.98 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL201 0-16 be awarded the contract to supply one natural gas powered Ice Resurfacer, as required by the Municipality of Clarington Community Services Department; and THAT the total funds required be drawn from the 2010 Community Services South Courtice Complex Capital Account #110-42-421-84282-7401. CARRIED FINANCE DEPARTMENT - Continued ASSESSMENT APPEAL PROCESS UPDATE Resolution #GPA-325-10 Moved by Councillor Novak, seconded by Councillor Hooper , THAT Report FND-012-10 be received; and THAT the By-Law attached to Report FND-012-1 0 be approved to ratify the Director of Finance/Treasurer's decision to appeal the assessments on the three (3) specified properties. CARRIED - 18 - 418 General Purpose and Administration Committee Minutes May 17, 2010 SOLICITOR'S DEPARTMENT There Were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS PRESENTATION OF PETER SPRATT, VICE PRESIDENT, ROCG CONSULTING, REGARDING THE COAA STRATEGIC PLAN Resolution #GPA-326-1 0 Moved by Councillor Novak, seconded by Councillor Hooper WHEREAS the Clarington Older Adult Centre (COAA) Board has now presented the findings of their Strategic Plan; WHEREAS the COAA is a Committee of Council; and WHEREAS working with the Municipality to ensure implementation of various sections in this plan is essential; THEREFORE BE IT RESOLVED THAT Council approve Municipal Staff working with the COAA Board and staff, when necessary; and THAT quarterly written reports and COAA updates be submitted to Council. CARRIED DELEGATION OF SHIRLEY CRAGO, REGARDING THE ENERGY FROM WASTE INCINERATOR Resolution #GPA-327-1 0 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the delegation of Shirley Crago, regarding the Energy from Waste Incinerator, be received with thanks. CARRIED - 19 - 419 General Purpose and Administration Committee Minutes May 17, 2010 DELEGATION OF LIBBY RACANSKY, REGARDING COURTICE NORTH IN THE PAST AND FUTURE Resolution #GPA-328-1 0 Moved by Councillor Trim, seconded by Councillor Robinson THAT the delegation of Libby Racansky, regarding Courtice north in the past and future, be received with thanks. CARRIED OTHER BUSINESS Councillor Woo announced that he and several members of Council attended flag raising ceremony, this morning, in celebration of the May 17, 2010 International Day Against Homophobia. COMMUNICATIONS CORRESPONDENCE FROM RANDY GRIMES, IBI GROUP, REGARDING THE PROPOSED DEVELOPMENT CHARGES BY -LAW Resolution #GPA-329-1 0 Moved by Councillor Robinson, seconded by Councillor Woo THAT the correspondence from Mr. Randy Grimes, IBI Group, regarding the proposed Development Charges By-law, be referred to the Director of Finance. CARRIED CORRESPONDENCE FROM WAYNE CLARKE, DURHAM REGION HOME BUILDERS' ASSOCIATION, REGARDING THE PROPOSED DEVELOPMENT CHARGES BY -LAW Resolution #GPA-330-1 0 Moved by Councillor Novak, seconded by Councillor Hooper THAT the correspondence from Mr. Wayne Clarke, Durham Region Home Builders' Association, regarding the proposed Development Charges By-law, be referred to the Director of Finance. CARRIED - 20- 420 General Purpose and Administration Committee Minutes May 17, 2010 CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-331-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting adjourn at 12:31 p.m. CARRIED MAYOR DEPUTY CLERK - 21 - 421 DRAFT LIST OF DELEGATIONS GPA Meeting: June 7,2010 (a) Stephanie Zibert, President of the North Durham Social Development Council (NDSDC) and Benjamin Earle, Manager of Social Research and Planning, Community Development Council Durham (CDCD), Regarding a Joint Community Project between NDSDC and CDCD (b) Jaki MacKinnon, Bethesda House, Regarding the "Walk A Mile in Her Shoes" Event (c) Victor Suppan, Regarding PSD-072-10, Regarding Addition to Municipal Register of Properties of Cultural Heritage Value or Interest, 7755 Old Scugog Road, Enniskillen 601 Enhancing Social Planning in North Durham & Clarington An Ontario Trillium Foundation Project Update Spring 2010 'l\~ ~Q'~EQPMENT ... COUNCIL DURHAM M <>VR\-\ P--~ Enhancing Social Planning in North Durham & Clarington The Community Development Council of Durham (CDCD) and the North Durham Social Development Council (NDSDC) are member agencies of the Social Planning Network of Ontario. The Social Planning Network of Ontario is a coalition of Social Planning Councils, Community Development Councils, Resource Centers, and Planning Committees located in various communities throughout Ontario. Each of the individual organizations has their own mandates but is connected in the cause of effecting change on social policies, conditions and issues. Community Development Council Durham The Community Development Council Durham seeks to create, to advocate and to support policies, attitudes and actions, which enhance individual, family, and community growth. North Durham Social Development Council North Durham Social Development Council addresses the social needs of the residents of Brock, Scugog and Uxbridge by facilitating a response. The overall goal of this collaborative partnership between the Community Development . Council Durham (COCO), the North Durham Social Development Council (NDSDC) and other community organizations and leaders, is to increase the social planning and community development capacity of the volunteer sector in Durham Region's rural communities. Our intention is to enhance current research and social planning activities among community networks and ultimately establish more inclusive and engaged communities. Year One Year Two Community Social Profile & Needs CDCD-NDSDC Strategic Planning Assessment . Organization strategic planning . Conducted focus groups and meetings (moving beyond information interviews with agencies and the updates) community (47 agencies and 68 . Enhancing membership of CDCD and community members) NDSDC . At least 2 collaborative project proposals CDCD-NDSDC Collaborative Planning Community Engagement . Updated CDCD website and linked to . Host 4 Town Hall Meetings NDSDC . Incorporate interactive website features . Developed a Memorandum of using social marketing tools (e.g. Understanding between CDCD and Facebook, Twitter) NDSDC reflecting needs assessment 603 Q8fil1gWn. REPORT. PSD-068-lO LAMBS ROAD SCHOOL , PkOPERTY LlD. , CORPORATION OF THE , MUNICIPALITY OF CLARINGTON NOTICE OF COMPLETE APPLICATION AND PUBLIC MEETING DEVELOPMENT APPLICATION BY: LAMBS ROAD SCHOOL PROPERTY LTD. , I AN APPLICATION TO AMEND THE, CLARINGTON ,OFfiCIAL PLAN AND ZONING BY- LAW AND A PROPOSED DRAFT PLAN OF SUBDIVISION , , The CoUncil of the CorPoration of the Municipality of Clarington win consider a proposed Official, ,Plan Amendmen~ a proposed Zoning By.law Amendment, and a Draft Plari of Subdivision under Sections 17, 34 and 5 t respectively of the Planning Ad., 1990, as amended. A~,P~~ATlON T~ AMEND THE CLARlNGT~N OFFICIAL PLAN , The proposed amendment to the Clarington OfficIal Plan would have the effect of: · Relocating the existing Commu~ity Park designation from Its' current 'location at the northwest comer of Lambs Road and Concession Street northward to the location of the existing historic buildings; and, ' . Changing the Community Park' designatiOn to Urban Residential and adding a Medium ~slty Residential symbol. \ ,APPLICATIONS TO AMEND THE ZONING BYelAW AND A PROPOSED DRAfT PLAN OF , SUBDIVISION ' The proposed amendment to the Zoning By-law wQuld be appropriate to permit the proposed 116-unlt Draft Plan of Subdivision submitted by Lambs Road, School' Property Ltd., The proposed Draft Plan of Subdivision consists of 32 single detached dwellings on freehold lots; 36 single detached dwellings and 48 townhouse units with condomlnlum'tenure:, a stonnwater management block; and roads and related services.' " , TAKE NOTICE tha~ the applicatlcin'has been deemed complete so that It can be circulated ami reviewed. .. The subject property is'located In Part Lot 7, Concession 2, former Township of Darlington as shown on reverse. ' .planning File Nos.: COPA 2009-0006, ZBA 2009-0023 & S-C-2009-0003 PUBLIC MEETING " The Municipality of Clarington will. hold a, public meeting to, provide interested pa~ the opportunity to make comments, identify issues and provide additional Information relative to the proposed development' The public meeting will be held on: DATE: Monday"June7,2010 TIME: 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Munlclpal Administrative Centre, 40 Temperance St., BowmariVIlle, Ontario ' Atff PERSON may attend the public meeting and/or make written ,or. verbal representation , either in support of'Or in opposition to the proposal. The start time ~isted above reflects the time at which the General Purpose and Administration ~mmittee Meeting ~mences. ' If you cannot attend the Public' Meeting on this application you can make a deputation to Council at their meeting on Monday June 14, 2Q10, commencing at 7:00 p.m. Should you , wish' to appear before, Council, you must register with the Clerks Deparbnent, by noon, Wednesday, June 9, 2010 to have 'your name appear In the Agenda. ' COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Official Plan Amendment and app(OVal of the, Zoning By-law Amendment and Draft Plan of Subdivision, you must' submit a written request to the Clerk's Departmen~ 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1 C 3A6. , 701 An Official Plan Amendment adopted by the Municipality of Clarington is forwarded to' the Region of Durham for approval, unless it is detennined during the review process that the Amendment is exempt from Regional approval. For an exempt Amendment, the decision to adopt by Clarington Council becomes final, subject to any appeal during the statutory appeal ' ~rioo. ' Additional infonnation relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 3111 Floor, 40 Tem~rance Street; Bowmanville, Ontario L 1C 3A6, or by calling Anne Taylor Scott at (905) 623-3379 extension 217 or bye-mail at atavlorscotttmclarinaton,net. APPEAL If a ~rson or public body does not make oral submi~sions at this public meeting or make written submission to the Municipality of Clarington before the proposed Official Plan Amendment is adopted, the person: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) the ~rson or public booy may not' be added as a party to the hearing of an appeal before the Ontario Municipal Board Uflless, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party. \, Dated at the Municipality of Clarington this ~~ . V /1U--I Langmal CSLA, MCIP c ng Director, Planning Services Municipality of ClarlngtonC 3111 day of May, 2010 40 Temperance Street Bowmanvllle, Ontario L1C 3A6 702 Property Location Map (Bowmanvllle) iN jJ ~ OTHER LAHIl8 OWNED IV APP\JCANT t:== AREASUBJE.CTWI'llllPOe OPA I22LJ AREA SUB.ECTTO _ DRAFT PlAII ZBA 2009-0023 Zoning By-law Amendment COPA 2009-0006 Clarlngton Official Plan Amendment SC 2009-0003 Draft Plan of Subdivision Lambs Road School Property Ltd Owner: tv ?J CONCESSION ROAD -....J a w Cl~n REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution #: By-law #: N/A Report #: PSD-068-10 File #'s: COPA 2009-0006, S-C-2009-0003 and ZBA 2009-0023 Subject: APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW AND FOR A PROPOSED DRAFT PLAN OF SUBDIVISION TO PERMIT 116 RESIDENTIAL UNITS APPLICANT: LAMBS ROAD SCHOOL PROPERTY LTD. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-068-10 be received; 2, THAT the applications to amend the Clarington Official Plan (COPA 2009-0006) and Zoning By-law 84-63 (ZBA 2009-0023) and for a proposed Draft Plan of Subdivision (S- C-2009-0003) continue to be processed, including the preparation of a subsequent report considering all agency comments and concerns raised at the Public Meeting; and 3, THAT all interested parties listed in Report PSD-068-10 and any delegations be advised of Council's decision, Submitted by: Reviewed by: 6l~'::""~ Franklin Wu Chief Administrative Officer ATS/CP/df June 1, 2010 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 801 REPORT NO.: PSD-068-10 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant/Owner: Lambs Road School Property Ltd. (LRSP Ltd) 1.2 Proposed Official Plan Amendment: To amend "Map A3 - Land Use Bowmanville Urban Area" by: i) Relocating the existing Community Park designation currently at the corner of Lambs Road and Concession Street East northward to reflect the location of the historic buildings; ii) Redesignating the existing Community Park as Urban Residential; and iii) Adding a Medium Density Residential symbol at the northwest corner of Lambs Road and Concession Street East. 1.3 Proposed Zoning By-law Amendment: To rezone the subject lands from Urban Residential Exception (R1- 10) to appropriate zones to implement the proposed draft plan of subdivision, 1.4 Proposed Draft Plan of Subdivision: To permit the development of 116 dwelling units comprised of 32 single detached dwellings on freehold lots; 36 single detached dwellings and 48 townhouse units with condominium tenure; a stormwater management block; roads and related services, 1,5 Area: 28,3 ha (lands subject to application) 1 ,6 Location: The subject lands are located in part Lot 7, Concession 2, former Township of Darlington, The subject lands are also referred to as 2020 Lambs Road (Attachment 1) 2.0 BACKGROUND 2,1 Lambs Road School Property Ltd. (LRSP Ltd.) owns approximately 42 hectares at the northwest corner of Concession Street East and Lambs Road in the Bowmanville urban area, The property can be described as if it was divided into thirds, The proposed Official Plan amendment applies to the southerly two-thirds of the site while the proposed draft plan of subdivision and rezoning would apply to approximately the most southern third. The northern third is not the subject of any planning applications at this time, An air photo (Attachment 2) illustrates the subject property and existing buildings, 2,2 The subject property is well known for being the location of a boys' training school commencing in 1925 and also a German Prisoner of War Camp (Camp 30) during World War II. Various institutional uses continued following the termination of Camp 30 in 1945 802 REPORT NO.: PSD-068-10 PAGE 3 until October of 2008, These include: Ontario Training School for Boys, Pine Ridge School, St. Stephen's Catholic Secondary School, Great Lakes College, and Darul Uloom, 2.3 The property is of national, provincial and local historical and architectural significance, Given the architecture of the buildings and their historical significance, specific buildings have been placed on the Municipal Register which allows for additional time to review demolition applications and to possibly initiate heritage designation under the Ontario Heritage Act. Council has authorized the demolition of certain buildings, some are dilapidated, others have limited significance both architecturally and historically, 2.4 The subject applications were received in December 2009 and deemed complete in April 2010, The owners are applying to relocate the Community Park designation to the middle third of the property to encompass the location of the historic buildings. The southern third would be redesignated Urban Residential Area with a Medium Density Residential symbol to allow for 116 residential units as laid out in the proposed draft plan (Attachment 3). The rezoning would implement the draft plan of subdivision. In October 2009, LRSP Ltd. proposed to give the middle third of the property to the Municipality of Clarington. 2,5 In order to assess the applications from an environmental perspective, the preparation of an Environmental Impact Study (EIS) is required, The EIS has been broadened to review the natural heritage components of a Subwatershed study, In tandem, a scoped Subwatershed study is being prepared to satisfy the requirements of the Official Plan, These two studies are underway, In addition, the following studies/reports in support of the draft plan of subdivision have been submitted: . Phase 1 Environmental Site Assessment . Geotechnical Report . Hydrogeological Study . Transportation Study . Noise Report . Functional Servicing/Stormwater Management Report . Phase 1 Archaeological Report The reports must be completed to the Municipality's satisfaction prior to staff supporting the approval of the proposed development applications, Review of these reports has not been completed at this time, Staff will review the findings with the applicant where additional work is required. 3,0 SITE CHARACTERISTICS AND SURROUNDING LAND USES 3,1 The middle third of the subject property is the location of the former institutional uses and buildings, The southern third is the location of the former playing fields and is vacant (save for one storage building approved for demolition), The lands slope gradually in a south-westerly direction towards Soper Creek which runs along the westerly limits of the site, The valleylands are treed. The southern third is grassed with limited coniferous and deciduous tree plantings, 803 REPORT NO.: PSD-068-10 PAGE 4 3.2 Surrounding Uses: East - Lands owned by LRSP Ltd. and others (designated "Future Urban Residential"); CP Railway forms the north limit of Bowmanville urban area Proposed residential subdivision (File S-C-2005-002) including 273 single detached dwellings and 268 medium density units Vacant agricultural land (designated "Future Urban Residential") in the Bowmanville urban area Soper Creek and associated valleylands; single detached dwellings along Guildwood Drive North - South - West - 4.0 PROVINCIAL POLICY 4.1 2005 Provincial Policv Statement The Provincial Policy Statement identifies settlement areas as the focus of growth, Land use patterns within settlement areas shall be based on the efficient use of land, infrastructure and other public services, such as public transit. Opportunities for intensification and redevelopment shall be indentified and promoted. A land use pattern, density and mix of uses should be promoted to minimize vehicle trips and support transportation choices, including public transit. Natural features and areas shall be protected for the long term. The diversity and connectivity of such features should be maintained, restored or, where possible, improved. Development and site alteration shall not be permitted on lands adjacent to significant natural heritage features unless the ecological function of the adjacent lands has been evaluated and it has been demonstrated that there will be no negative impacts on the natural features or on their ecological functions. Significant built heritage resources and significant cultural heritage landscapes shall be conserved. 4.2 Growth Plan for the Greater Golden Horseshoe The Provincial Growth Plan provides a framework for accommodating growth in both existing built up areas, through intensification and redevelopment. The subject Draft Plan is within the defined built up area. By2015, a minimum of 40 per cent of all residential development occurring annually within the Region of Durham will be within the built-up area and will be further allocated through the Clarington Official Plan. Reducing dependence on the automobile is achieved through the development of mixed-use, transit-supportive, pedestrian-friendly urban environments, Complete communities are those that offer a mix of land uses and high quality public open spaces with easy access to local stores and services. Major growth is to be directed to areas serviced by existing or planned municipal infrastructure, such as water and sewer services. Natural heritage features that complement, link or enhance natural systems shall be identified and protected. 804 REPORT NO.: PSD-068-10 PAGE 5 5.0 OFFICIAL PLAN,POLlCIES 5,1 Durham Reoional Official Plan Within the Durham Regional Official Plan, the lands are designated as Living Area and Open Space to reflect Soper Creek and the valleylands. Lands designated as Living Area permit the development of communities with defined boundaries, incorporating the widest possible variety of housing types, sizes and tenure. Home occupations and convenience stores, in addition to certain public and recreational uses are permitted provided they are compatible with their surroundings. Limited office development and retailing of goods and services in appropriate locations, as components of mixed use developments, provided that Local Centres are designated in the area municipal official plan, and the functions and characteristics of such Centres are not adversely affected. The natural environment, including natural heritage and hydrologic features, shall be given paramount consideration in light of their ecological functions and scientific, educational and health values. The subject lands are located along Lambs Road, which is designated as a Type "B" Arterial, and Concession Street East, which is designated as a Type "C" Arterial. In consideration of development applications in designated Living Areas, regard shall be had for the intent of the proposed plan to achieve the following: . A compact urban form; . The use of good urban design principles; . The provision of convenient pedestrian access to public transit, educational facilities and parks; . A grid pattern of roads; . The provision and distribution of parks, trails and pathways and educational facilities; . The types and capacities of the existing municipal services, infrastructure and the feasibility of expansion; and . The balance between energy efficiency and cost. 5,2 Clarinoton Official Plan In the Clarington Official Plan, the Soper Creek and associated valleylands are designated as Environmental Protection Area. The lands outside the Environmental Protection Area in the southern third of the property are designated Community Park and the remainder of the LRSP Ltd. property is designated Future Urban Residential. The Environmental Protection Area includes Soper Creek and associated significant valleylands and a portion of significant woodlands as identified on Map C 1, Natural Heritage System. The subject site is not within the Lake Iroquois Beach or impacted by wetlands. An Environmental Impact Study (EIS) is required to be completed in 805 REPORT NO.: PSD-068-10 PAGE 6 consideration of development applications located on lands within or adjacent any natural heritage feature identified on Map C1. The preparation of an EIS is underway, Prior to municipal approval of any draft plan of subdivision, preparation of a subwatershed plan is required. Where a master drainage plan has been approved, the master drainage plan will substitute for the requirement for a subwatershed plan. In the cases of the subject development, the applicant is preparing a scoped subwatershed study to: . provide findings and recommendations on the hydrologic features of the subwatershed; update floodplain mapping if necessary; . complete an erosion analysis; and . to prepared a stormwater management strategy for the subwatershed area. The natural heritage components of a subwatershed study will be captured by the EIS. The predominant use of lands within the parks system shall be for active and passive recreational and conservation uses. Buildings and structures accessory to the permitted uses are also permitted. Community Parks are intended to serve the recreational needs of a series of neighbourhoods, providing outdoor and indoor recreational facilities. They shall serve a population of 15,000 to 25,000 persons. These parks shall have a size of between 4 to 12 hectares and be connected to the trail system and shall be provided at a standard of 0.6 hectares per 1,000 persons of population. Future Urban Residential Areas are those lands not required for residential purposes within the timeframe of the Official Plan (2016). Detailed land uses have not been determined. Consideration of these lands for residential development would take place following a comprehensive review and update of the Official Plan by the Municipality. According to Map B3 - Transportation - Bowmanville Urban Area, the subject lands are bounded by Lambs Road to the east which is a Type B Arterial Road and by Concession Street East to the south which is a Type C Arterial Road. Type B Arterial Roads are designed to move significant volumes of traffic at moderate speeds from one part of the Municipality to the other. Type B Arterial Roads shall have a right-of-way width ranging from ~O to 36 metres. Type C Arterial Roads are designed to move lower volumes of traffic at slower speeds and have a right-of-way width ranging from 26 to 30 metres. The Official Plan provides policies to support the conservation and enhancements of cultural heritage landscapes including structures and sites that have historic and/or architectural significance. Where original uses cannot be maintained, the adaptive reuse of heritage structures will be supported. LRSP Ltd, have applied to amend the Official Plan (Attachment 4) by: i) Relocating the existing Community Park designation currently at the corner of Lambs Road and Concession Street East northward to reflect the location of the historic buildings; 806 REPORT NO.: PSD-068-10 PAGE 7 ii) Redesignating the existing Community Park to Urban Residential Area; and iii) Adding a Medium Density Residential symbol at the northwest corner of Lambs Road and Concession Street East. . The Urban Residential designation would allow for Low Density residential development between 10 - 30 units per net hectare. A Medium Density Residential symbol would allow for townhouses and low rise apartments with a density between 31 - 60 units per net hectare, 6.0 ZONING BY-LAW 6,1 Within Comprehensive Zoning By-law 84-63, as amended, the lands are "Urban Residential Exception (R 1-10)". The R 1-10 zone permits a private school therefore a . zoning by-law amendment is required in order to implement the proposed Plan of Subdivision. 7. 0 PUBLIC NOTICE AND SUBMISSIONS 7.1 Public Notice was given by mail to each landowner within 120 metres of the subject site and public meeting signs were posted at Lambs Road and Concession Street East. All interested parties relating to the discussion of the historic buildings (PLN File 34.5,2,64) on the subject lands also received the notice, 7,2 As of the date of writing this report, staff has not received any inquiries relating to the subject applications, 8.0 DEPARTMENT AND AGENCY COMMENTS 8,1 A number of agencies have been circulated the applications to amend the Official Plan and Zoning By-law in addition to the proposed draft plan of subdivision, To date, comments have not been received from the majority of the circulated agencies including the following departments and agencies: . Region of Durham Planning Department . Region of Durham Works Department . Central Lake Ontario Conservation . Bell Canada . Canada Post . Separate School Board . Hydro One Networks Inc. . Ministry of Environment 807 REPORT NO.: PSD-068-10 PAGE 8 8,2 The Clarington Engineering Department has provided comments and offers the following: 8,2.1 Prior to final approval of the subject site plan/subdivision the applicant will be required to satisfy the Engineering Services Department regarding the following concerns and conditions: . Traffic . Road Widenings and Geometric Alignment . Drainage and Stormwater Management . Noise Attenuation . Community Park . Lambs Road and Concession Street East reconstruction . . Pedestrian connectivity 8,2.2 The applicant has submitted a Traffic Impact Study anda Parking Plan in support of this application, These studies are currently being reviewed, Further comments may be forthcoming, 8,2.3 The portion of Lambs Road located immediately north of the intersection with Concession Street East must be realigned so that this section of the road aligns with the portion of Lambs Road located immediately south of the intersection, The centreline radius of the section of Lambs Road located immediately to the north of the intersection must meet the minimum criteria for an arterial road. 8.2.4 The applicant's engineer will be required to prepare a Preliminary Master Grading and Drainage Plan that details the configuration of the on-site storm sewer system (minor system) and the conveyance of the overland flow (major system) from the subject development. Sewer grades are to be shown on the Functional Servicing Plan, 8,2,5 The applicant must demonstrate that Block 35 (Storm Water Facility) has been adequately sized to address the ultimate flow for the entire watershed. 8.2,6 This development cannot proceed until such time that the Municipality has approved the expenditure of funds for the provision of the reconstruction of Concession Street East and Lambs Road to an urban standard, The required reconstruction shall include sidewalks and street illumination as well as any other external works or services which have been included in the Municipality's Development Charge By-Law and have been deemed necessary by the Director of Engineering Services to service this development. 8.2,7 The proposed Community Park site would have difficulty achieving objectives of the Official Plan to provide for outdoor and indoor recreational needs of a series of neighbourhoods if relocated northerly to the lands containing the existing historical buildings- the existing location is superior given its access, servicing, visibility and site characteristics: . Outdoor sports fields would be difficult to develop and the costs to develop a Community Park on the site would be higher than typical; . Consideration should be given if another Community Park site could be designated to serve the needs 9f the community; and 808 REPORT NO.: PSD-068-10 PAGE 9 . The historic buildings will require a viable use(s), a business plan and economic development strategy prior to making a decision as to whether the Municipality should accept ownership of them, 8.3 Clarington Community Services have similar concerns regarding the relocation of the Community Park designation, The current park location provides opportunities for traditional outdoor and indoor facilities such as an arena or pool. The department similarly highlights the potential to incur additional costs to redevelop the historic site/buildings and indicates that a needs assessment for an indoor recreation facility be completed if use of the existing historic buildings for the Community Park designation is approved. 8.4 Clarington Operations Department requires additional design details for the stormwater management facility. The department requests additional information on the function of the revised Community Park location, 8.5 Kawartha Pine Ridge District School Board indicates that the subject lands are within the John M. James Public School catchment area, Sidewalks should be built along both municipal streets and along private roadways held by the eventual condominium corporation. Sidewalks should also be constructed along the north side of Concession Street East from Soper Creek Drive to the proposed public street in the subject plan upon the construction of the intersection, 8,6 Clarington Heritage Committee passed a motion recommending that the architectural style of the new residential structures include elements of the Arts and Crafts/Prairie style architecture to complement the existing historically significant structures, 8,7 Clarington Emergency and Fire Services Department, Clarington Building Division, Enbridge Gas, and Rogers Cable, have offered no objection. 9.0 5T AFF COMMENTS 9,1 The purpose of the Public Meeting is to gather public input in accordance with the Planning Act. 9,2 The proposed Official Plan Amendment would place the historic boys' training school/ Camp 30 site in the Community Park designation. Staff will review the appropriateness of relocating the Community Park designation in order to facilitate a possible reuse of the site, Preserving the historical significance of the property and facilitating a reuse of some of the buildings is an opportunity and would closely follow intensification, redevelopment and preservation policies that are either already in place, or being contemplated, at all levels of government. However, developing a solid business plan is critical as the applications move forward to ensure that the Municipality's financial position is not negatively impacted, This would also help better determine the appropriate future land use, 9,3 Allowing for residential development in place of the existing Community Park designation will be reviewed in further detail. Concerns regarding removing the park 809 REPORT NO.: PSD-068-10 PAGE 10 from the intersection of two (2) arterial roads and applying the Community Park designation to the historic buildings has been identified, including the possibility of detracting from the Municipality's ability to provide for traditional indoor and outdoor recreational facilities. The costs of the work required to create usable facilities from the existing historic buildings may be significantly different than those required to develop new facilities on vacant, unencumbered land. The need for and cost of specific facilities in this area of Bowmanville requires further review. 9.4 The merits of the proposed 116 unit subdivision will continue to be reviewed in the context of the policy direction of the proposed Official Plan amendment. Densities are required to meet the intensification and redevelopment objectives of the Provincial Growth Plan and the Region of Durham Official Plan through its conformity exercise. 9,5 Municipal staff and circulated agencies will be given sufficient time to review the development applications and supporting studies and reports, including the EIS and scoped subwatershed study once completed, The applicant will be required to satisfactorily address staff and agency comments prior to Council considering a recommendation report in the future, 10.0 CONCLUSIONS 10.1 It is recommended that the applications to amend the Clarington Official Plan and implementing Zoning By-law and the proposed draft plan of subdivision, continue to be processed, including the preparation of a subsequent report considering all agency comments and concerns raised at the Public Meeting, Staff Contact: Anne Taylor Scott Attachments: Attachment 1 - Key Map Attachment 2 - Air Photo Attachment 3 - Proposed Draft Plan of Subdivision Attachment 4 - Proposed Official Plan Amendment Interested parties to be advised of Council's decision: Lambs Road School Property Limited, c/o Kelvin Whalen Clarington ACO, c/o Clarke Morawetz Clarington Museums and Archives, c/o Martha Rutherford-Conrad Ministry of Culture, c/o Tamara Anson-Cartwright Ontario Heritage Trust, c/o Sean Fraser Ontario Heritage Trust, c/o Thomas Wicks Sernas Associates, c/o Bryce Jordan CHC, c/o Isabel Little Mike Domovich 810 - <'~ ~ " 'S; c CI:I E ~ o m - Co CI:I ::t c o :;::; CI:I CJ .3 ~ !. e 0.. ~ ~I ,~~ ~ 5 a.. ~ ~ i ~ lil lil ~ ~ ~ lil ~ ~ j;!!: 0 ... ~ ... 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'.:';:"'" DP- b........d b...........d 3 \ . i .. , PURPOSE: LOCATION: BASIS: ACTUAL AMENDMENT: IMPLEMENTATION: INTERPRETATION: Attachment 4 to Report PSD-068-10 PROPOSED AMENDMENT TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN The purpose of this Amendment to the Municipality of Clarington Official Plan is to relocate the existing Community Park, at the intersection of Lambs Road and Concession Street, northward in order to retain the existing heritage structures within the allocated park and to re-designate the existing Community Park as Urban Residential to permit the development of approximately 7 net hectares development at the intersection. The lands subject to this Amendment are located in Part of Lot 7, Concession 2 within the Bowmanville Urban Boundary. This Amendment is based upon an Official Plan Amendment Application filed by Lambs Road School Property Ltd., which seeks to relocate the existing Community Park northward to retain the existing heritage structures and to redesignate the existing Community Park as Urban Residential. The Municipality of Clarington Official Plan is hereby amended as follows: 1. "By Amending "Map A3: Land Use Bowmanville Urban Area" by: a) Relocating the existing Community Park designation currently at the comer of Lambs Road and Concession Street northward; b) Redesignating the existing Community Park as Urban Residential; and c) Adding a Medium Density Residential symbol at the northwest comer of Lambs Road and Concession Street. All as shown on Exhibit "A" attached hereto and forming part of the Amendment. The provisions set forth in the Municipality of Clarington Official Plan as amended, regarding the implementation of the Plan shall apply in regard to this Amendment. The provisions set forth in the Municipality of Clarington Official Plan, as amended; regarding the interpretation of the Plan shall apply in regard to this amendment. 814 Exhibit '11" To Official Plan Amendment No. _ I The Municipality Of Clarington IV J ---- - - - URBAN BOUNDARY MAP A3 LAND USE BOWMANVILLE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF CLARINGTON JANUARY 2. 2007 ~//./; fUTURE ~ URBAN RESIDENTIAL 1___1 URBAN RESIDENTIAL j ~ i ~~~~~~~SlTY I -~ HtGHDENSfTY I~ RESIDENTIAL _ TOWN CENTRE NEIGHBOURHOOO CENlRE _ HIGHWAY COMNERCIAL m ~:~~~ AREA Tt~S c:ml..;()llnAl!Oti IS f'ftO\IWl[O fOR CO.M_Net ONL'f A,NO F,f-pm ~E~l~ PFotlt:l'lEtJ J.I(1I'lIf-Il'.AflCH>"'O APf'KNAI, _PRESTIGE EMPlOYMENT AREA _ ~kAI.\l. AREA _ ~:~~Al AREA n UTILITY E.JJ ~=~:~EA _ GREEN SPACE _WATERFRONT GAEENWAY _ COMMUNITY PARK e e DISTRICT PARK NEIGHBOURHOO8 PARK . a ~ ~ . ~ E5 TOURISM NODE PI.I8lIC SECONDARY SCHOOL SEPARATE SECONDARY SCHOOL PRIVATE SECONDARY SCHO:Jl PUBLIC elEMENTARY SCHOOL SEPARATE ElEMENTARY SCHOOL PRIVATE ELEMENT AAV SCHOOL SECONDARY - - - PlANNING AREA ......... SPECIAL POLICY AflEA ........... SPECIAL STUDY AREA GO 81 ATION CJ~n REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution #: By-law #: N/A Report #: PSD-069-10 File #: A2009-0051 and A2010-0018 through A2010-0020 Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 13, 2010 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report PSD-069-10 be received; and 2. THAT Council concurs with the decisions of the Committee of Adjustment made on May 13, 2010 for applications A2009-0051 and A201 0-0018 through A201 0-0020 inclusive, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. Submitted by: . Reviewed by: o ~LQ~~~ Franklin Wu, Chief Administrative Officer ) CSLA, MCIP Planning Services RH/CP/df 14 May 2010 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 816 REPORT NO.: PSD-069-10 PAGE 2 1.0 APPLICATION DETAILS 1,1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISION OF COMMITTEE OF ADJUSTMENT FOR May 13, 2010 A2009-0051 A2010-0018 A2010-0019 A2010-0020 A roved with conditions roved with condition A roved roved with condition 1.2 Application A2009-0051 was filed to permit an existing accessory structure (floating deck) by increasing the maximum permitted total lot coverage of all accessory buildings and structures from 10% to 12%, The application was first heard at the January 21, 2010 Committee of Adjustment meeting. Staff recommended tabling the application for up to three months to allow the applicant time to have the lot grading certified and to provide proof that the deck complies with all applicable provisions of the Zoning By-law other than the one being the subject of the application. Within the three month tabling period, the applicant was unable to provide Staff with the required documentation and proof. As a result, the application was heard at the April 22, 2010 Committee of Adjustment meeting where Staff recommended that the application be tabled again for up to two months. Prior to the May 13, 2010 Committee of Adjustment meeting, the applicant provided staff a copy of the lot grading certification and a site inspection was conducted to confirm that all other Zoning By-law provisions were met. The Committee concurred with Staff's recommendation and approved the application subject to a number of conditions. 1.3 Application A2010-0018 was filed to permit the reconfiguration of the Bowmanville Tim Horton's parking lot by reducing the minimum required length of 23 parking spaces along the Baseline Road frontage from 5.7 metres to 5.2 metres, and reducing the minimum required setback from the 23 parking spaces along the Baseline Road frontage to the street line from 1.5 metres to 1.46 metres. The Committee concurred with Staff's recommendation and approved the application, adding the recommendation that Staff review the possibility of locating a traffic control sign at the Baseline Road exit. 1.4 Application A201 0-0019 was filed to permit the construction of an unenclosed, attached deck by increasing the maximum permitted projection into the rear yard from 1,5 metres to 3.66 metres. The Committee concurred with Staff's recommendation and approved the application. 817 REPORT NO.: PSD-069-10 PAGE 3 1,5 Application A2010-0020 was filed to permit the construction of an addition to a single detached dwelling by reducing the minimum required exterior side yard setback from 15 metres to 6,5 metres and to permit the construction of an accessory building (detached garage and pool shed) by increasing the maximum permitted total floor area for accessory buildings from 90 square metres to 180 square metres. The applicant wishes to retain an existing 85 square metre shed that was once used by the McLaughlin Carriage Company due to its significant heritage merit. The applicant has agreed to place this shed on the Municipal Register of Properties of Cultural Heritage Value or Interest. The Committee concurred with Staffs recommendation and approved the application with the stipulation that the increase in maximum permitted floor area for accessory buildings includes the existing McLaughlin shed so as to . prevent the construction of additional accessory buildings on the property should the shed be removed in the future, 2.0 COMMENTS 2.1 Staff reviewed the Committee's decisions and are satisfied that applications A2009-0051 and A2010-0018 through A2010-0020 inclusive are in conformity with both Official Plan policies, consistent with the intent of the Zoning By-law, are minor in nature and desirable. 2,2 Council's concurrence with the decisions of the Committee of Adjustment for applications A2009-0051 and A2010-0018 through A2010-0020 inclusive is required in order to afford Staff official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. Staff Contact: Robin Heathcote Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment (May 13, 2010) 818 Attachment 1 To Report PSD-069-10 ~n PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: FRANK PORCO FRANK PORCO PROPERTY LOCATION: FILE NO.: 155 ARGENT STREET, BOWMANVILLE PART LOT 11, CONCESSION 2 FORMER TOWN OF BOWMANVILLE A2009-0051 PURPOSE: To permit the construction of an existing accessory structure (floating deck) by increasing the maximum permitted total lot coverage of all accessory buildings and structures from 10% to 12%, DECISION OF COMMITTEE: To approve the application to permit the construction of an unenclosed accessory structure (floating deck) by increasing the maximum permitted total lot coverage of all accessory buildings and structures from 10% to 12%, subject to the following conditions: 1, That the floating deck remains unenclosed; 2, That the floating deck is no greater than 0,6 metres above grade; and 3, That a pool enclosure permit is issued within 30 days of the date of this decision, as it meets the intent of both Official Plans and the Zoning By-Law, is considered minor in nature and is not detrimental to the neighbourhood, DATE OF DECISION: May 13, 2010 LAST DAY OF APPEAL: June 2, 2010 819 CbJ!jQglon PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: TDL GROUP CORPORATION TIMWEN PARTNERSHIP PROPERTY LOCATION: 350 WAVERLEY ROAD, BOWMANVILLE PART LOT 14, CONCESSION BF FORMER TOWN OF BOWMANVILLE A2010-0018 FILE NO.: PURPOSE: To reduce the minimum required length of 23 parking spaces along the Baseline Road frontage, from 5,7 metres to 5,2 metres, and to reduce the minimum required setback from 23 parking spaces along the Baseline Road frontage to the street line from 1,5 metres to 1.46 metres, DECISION OF COMMITTEE: To approve the application to reduce the minimum required length of 23 parking spaces along the Baseline Road frontage from 5,7 metres to 5,2 metres, and to reduce the minimum required setback from 23 parking spaces along the Baseline Road frontage to the street line from 1,5 metres to 1.46 metres, as it meets the intent of both Official Plans and the Zoning By-Law, is considered minor in nature and is not detrimental to the neighbourhood and to make a recommendation that Staff review the signage on the Baseline Road exit. DATE OF DECISION: May 13, 2010 LAST DAY OF APPEAL: June 2,2010 820 ClfJJilJglOn PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: ANDY BERGER ANDY BERGER PROPERTY LOCATION: 27 KISSINGBRIDGE LANE, WILMOT CREEK PART LOT 4, CONCESSION BF FORMER TOWNSHIP OF DARLINGTON A2010-0019 FILE NO.: PURPOSE: To permit the construction of an unenclosed, attached deck by increasing the maximum permitted projection into the rear yard from 1,5 metres to 3,66 metres, DECISION OF COMMITTEE: To approve the application to permit the construction of an unenclosed attached deck by increasing the maximum permitted projection into the rear yard from 1,5 metres to 3,66 metres, as it meets the intent of both Official Plans and the Zoning By-law, is minor in nature and is not detrimental to the neighbourhood, DATE OF DECISION: May 13, 2010 LAST DAY OF APPEAL: June 2,2010 821 Cl!J!.pn PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: KEITH MACKAY KEITH MACKAY PROPERTY LOCATION: 7755 OLD SCUGOG ROAD, ENNISKILLEN PART LOT 18, CONCESSION 7 FORMER TOWNSHIP OF DARLINGTON A2010-0020 FILE NO.: PURPOSE: To permit the construction of an addition to a single detached dwelling by reducing the minimum required exterior side yard setback from 15 metres to 6,5 metres and to permit the construction of a,n accessory building (detached garage) by increasing the maximum permitted total floor area for accessory buildings from 90 square metres to 180 square metres. DECISION OF COMMITTEE: To approve the application to permit construction of an addition to a single detached dwelling by reducing the minimum required exterior side yard setback from 15 metres to 6,5 metres and to permit the construction of an accessory building (detached garage and pool shed) by increasing the maximum permitted total floor area for accessory buildings from 90 square metres to 180 square metres, which includes the current McLaughlin shed, as is meets the intent of both Official Plans and the Zoning By-Law, is considered minor in nature and is not detrimental to the neighbourhood, DATE OF DECISION: May 13, 2010 LAST DAY OF APPEAL: June 2, 2010 822 Cl~glOn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution #: By-law #: Report #: PSD-070-10 File #: PLN 20.5 Subject: AMENDMENT TO APPLICATION FEES BY-LAW REMOVAL OF FEES FOR PLANNING APPLICATION CIRCULATION BY OTHER LOCAL MUNICIPALITIES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-070-10 be received; 2, THAT the By-law Amendment attached to Report PSD-070-10, detailing the specific amendments to By-law 96-032, being a By-law to require the payment of fees for information and services provided by the Municipality of Clarington, as amended, be approved; and 3, THAT neighbouring Municipalities be advised of Council's decision. Reviewed by: Of7C~-: 0--,~ Franklin Wu, Chief Administrative Officer RH/CP/df 20 May 2010 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 823 REPORT NO.: PSD-070-10 PAGE 2 1.0 BACKGROUND 1.1 Section 69 of the Planning Act allows the Municipality to pass a By-law to set out the Fee Schedule for development applications to offset the "anticipated costs" to the Municipality for processing applications. Periodically, staff survey other Municipalities in the Region of Durham to ensure that our fees are similar. 1.2 In December 2008, the Fee By-law was amended to add fees for the circulation of planning applications by other local municipalities, This increase was suggested in order to increase revenues and offset the cost of Municipal staff time required to review the applications, prepare comments, and provide and monitor conditions of approval. 1.3 The Fee By-law was last reviewed and amended by Council on December 7,2009, and came into effect January 1, 2010. 1.4 Although the recently amended Fee By-law retained the fees added in December 2008 for the circulation of planning applications by local municipalities, it is now recommended that the By-law be further amended to remove these additional fees. 2.0 FEES FOR PLANNING APPLICATION CIRCULATION BY OTHER LOCAL MUNICIPALITIES 2.1 The Municipality's Fee Schedule By-law requires a fee for the review of any Region of Durham Official Plan amendment application. In addition, as stipulated in the Planning Act, the Municipality is also circulated a variety of planning applications within 1 ,000 metres of a municipal boundary by a neighbouring Municipality, seeking the Municipality's comments. In most instances, a report is prepared for Council's consideration and the Municipality's response is forwarded to the local municipality in question. In addition to the staff time required to circulate internally and evaluate each application, conditions of approval are often generated, resulting in the necessity of monitoring the Municipal concerns and/or conditions. 2.2 In December 2008, the Fee By-law was amended to include the following circulation fees for planning applications from other local municipalities, coming into effect January 1, 2009: . Official Plan Amendment Rezoning Application Draft Plan of Subdivision $1,200 $2,000 $2,000 . . 2.3 These fees were added in an effort to increase revenue sources for the Planning Services Department during a time when revenues were low. However, during 2009, no applications from other municipalities were circulated to the Municipality, and thus no review fees were collected. The Municipality was therefore unable to gauge the feasibility of collecting these new fees. 824 REPORT NO.: PSD-070-10 PAGE 3 2.4 Although neighbouring municipalities are willing to request this fee of an applicant, if the applicant is unwilling to pay, the Municipality has no real recourse as we are not a legislated approval authority, Rather than not provide comments where a fee has not been paid, staff recommend deletion of this fee. 3.0 CONCLUSION 3.1 It is respectfully recommended that By-law 96-032, as amended, be further amended as contained in the By-law Amendment attached hereto, being Attachment 1, to remove the fees for the circulation of planning applications by other local municipalities. Staff Contact: Robin Heathcote Attachments: Attachment 1 - By-law Amendment 825 A I I AGHMENT 1 TO REPORT PSD-70-10 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO, 2010- being a By-law to require the payment of fees for information and services provided by the Municipality of Clarington and for prescribing the amount of such fees and to amend By-law 96-032, as amended WHEREAS Section 69(1) of the Planning Act, R.S.O. 1990, C.P13, provides that By- laws may be passed by the Council of a Municipality to prescribe a tariff of fees for the processing of applications made in respect of planning matters; WHEREAS Section 391(1) of the Municipal Act provides for municipalities to impose fees or charges for services or activities provided or done by or on behalf of it; AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it necessary to amend by-law 96-032 to meet the anticipated cost to the Municipality in respect of the processing of each type of application provided for in the Schedule of Fees; NOW THEREFORE BE IT ENACTED that the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. THAT Schedule "B" to By-law 2006-218, as amended, is hereby further amended by deleting said Schedule "B" and replacing it with Schedule liB" attached hereto. 2, THAT the fee schedules attached hereto and forming part of this By-law shall apply for the specified documents, services, applications and inspections commencing July 1, 2010, BY-LAW read a first time this day of 2010 BY-LAW read a second time this day of 2010 BY-LAW read a third time and finally passed this day of 2010 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 826 SCHEDULE "B" TO BY-LAW 2010- FEES PRESCRIBED BY THE DIRECTOR OF PLANNING SERVICES The effective date for the followinQ fees is Julv 1, 2010 Official Plan Amendment I Minor Application I $5,163 Maior Application (note 1) I $12,390 Aaareaate Pit or Quarrv $25,813 Adoption of Amendment $2,127 Reaional Official Plan Amendment Review $1,276 ROPA Review not part of a local OPA $2,127 Neighbourhood Desion Plan $15,488 NeiQhbourhood Desian Plan Amendment $3,190 + Facility Rental Zonino Bv-Law Amendment Maior (note 31 $5,317 Minor $2,127 Removal of Holdino Svmbol $2,127 Removal of Environmental Holding Symbol $505 (Zonina Bv-Iaw 2005-109) Draft Plan of Subdivision Residential $10,635 + $266/unit ($54 for aoartment unit) Non-Residential $5,317 Preparation of Subdivision Aoreement (note 5) $3,098 Amendment to Subdivision Aareement (note 51 $638 Plans for approval onlv (no aareement\ $957 Red Line Revisions to Draft Approved Plan of Subdivision Maior - $7,976 plus $266 additional per unit ($54 per apartment) Minor - $2,127 plus $266 additional oer unit($54 oer apartment) Maior Revisions to Subdivision Applications Not Draft Approved i Where application filed prior to Julv 1, 2000 $10,635 plus $266 per unit ($54oer aoartment unit) ii Where application filed between Julv 1, 2000 to Dec. 31, 2006 $5,317 plus $266 oer unit 1$54 oer aoartment unit) iii Where application filed after December 31, 2006 $5,317 Subdivision Clearance $2,127 Extension of Draft Plan Approval $2,127 Draft Plan of Condominium Residential and Non Residential $5,317 + $27/unit Application for Condominium Conversion $5,317 + $27/unit Condominium AQreement (note 51 $3,098 Condominium AQreement Amendment (note 5) $638 Condominium Clearance $1,595 Part Lot Control $774+ $52/unit (maximum $8,2600) Site Plan Approval Telecommunication Towers $5,160 Residential Uses $3,190 + $207/unit . Commercial Uses $3,190 + $27/100m2 commercial aross floor area Mixed Use Building $3,190 + $27/100m2 commercial gross floor area + $54/residential unit (maximum $15,952) Industrial/Other Uses $1,291 + $10/100m2 Qross floor area (maximum $7,9760) Amendment - Residential Uses $638+ $27/unit (maximum ($5,317\ Amendment - Commercial Uses $1,595 + 27/1 00m2 commercial oross floor area (maximum $15,952) Amendment - Mixed Use $1,595 + $27/100m2 commercial gross floor area + $27/residential unit (maximum $15,952\ Amendment - Industrial/Other Uses $638 + $11/100m2 aross floor area (maximum $6,381) Minor Site Plan/Oak Ridaes Moraine (note 21 $532 Sales Trailer / Model Home. $1,063 Aareement and Aareement Amendment(note 5f $372 Landscape Inspection Fee for projects with greater than 2500 0.5% of the landscape cost estimate with a minimum of $1,000 sO.m. of floor area, or 25 units or areater Committee of Adiustment Minor Variance (note 4) $452 TablinQ Fee (applicant initiated) $106 Re-circulation Fee (applicant initiated) $106 Si!!n Pennit Permanent $155 Temporarv $75 SiQn By-law Amendment $1,033 Variance $516 Apartment in. House $53 application, $53 final certificate Clearance Letter Zonina $112 Subdivision $112 Miscellaneous $112 DevelopmentlServicino Aareement7note 51' $372 Land Division Review Fee $304 Development Aareement (note 51 $373 Applicant shall be responsible for the Municipality's full costs of Peer Review undertakinQ a Peer Review Comments on applications under the Green Energy Act $5,160 b 27 Street Name Change Request $1 ,595 Application Requiring An Open House or Additional Public Meeting (additional fee for each subsequent public meeting) $1,063 + Facility Rental Application Requiring Additional Public Meeting (additional fee for each subsequent public meeting where notice is provided through the $1,595 + Facility Rental local newspaper) Ontario Municipal Board Related Administration Fee See Note 8 Application Involving Review Under EPA and/or $12,000 EM Process '(additional fee) Publications MaDS -Small $4.39 - Medium . $8.77 - Laroe $13.16 Aerial Photoaraohv (Colour) $4.39 Official Plan Colour Map $2.63 Clarinoton Official Plan $70.75 Clarinoton Zonino By-law $70.75 Clarinaton Street Name Index $42.45 Studies - Under 40 oaoes $12.00 - 40 to 1 00 oaoes $24.00 - 100 to 200 oaaes $40.00 - over 200 oaaes $60.00 -CD $15.00 Note 1 The following are criteria for determining what constitutes a Major Official Plan Amendment application: . New golf courses or expansion to existing golf courses; . New waste facility or expansion to existing waste facility; . Expansion to urban boundary or re-designation of Future Urban Residential lands; . Hamlet expansion where a settlemenl capacit}4 study is required; . Commercial Development greater than 2,500 m2; . Deletion or addition of arterial or collector road; and/or . Any application that due to the broader policy implications tor the MuniCipality would require the need to review or manage stUdies, or any application deemed to be major by the Director of Planning Services. Note 2 The following are criteria for determining what constitutes a Minor Site Plan application: . A residential or agricultural site plan in the Oak Ridges Moraine as required by the Official Plan and Zoning By-law 2005-109; . A dog kennel, agricultural tourism use, and similarly-scaled uses; and/or . A minor alteration to an existing site plan 10 revise parking, add a patio, add a storage building, revise signage, add or delete portables, etc. Note 3 The following are criteria for determining what constitutes a major Zoning By-law Amendment application: . Associated with an Official Plan Amendment; . Associated with an application for proposed Plan of Subdivision; . Application involving multiple properties; and/or . Any application that requires the review of technical support documents or studies (e.g. environmental analyses, transportation studies. retail market studies) Note 4 Minor Variance applications for the construction or placement of an accessibility device to provide access to a single-detached/link or townhouse dwelling is exempt from the fee. An "accessibility device" is defined as a device including a ramp that aids persons with physical disabilities in gaining access to a dwelling unit. Note 5 The applicant is required to reimburse the Municipality for its legal costs associated with preparing the agreement. Note 6 The following are criteria for delermining what constitutes a minor application for red-line revision to Draft Approval: . Does not require circulation to outside agencies. Note 7 Fees for all Planning applications submitted by a registered charitable organilation or for a registered non-profit housing organization will be reduced by 50%. Note 8 In addition to the fees set out for Planning Act Applications, the total fees payable shall include all fees associated with supporting an applicant at a hearing where the application was approved by Municipal Council including Municipal legal fees and consultanUwitness fees where required. but excluding the costs of the Planning Department staff. These additional fees shall be collected through the process set out in a cost acknowledgement agreement which must be signed and submitted as part of the Planning Act Applications. 828 C!1Li[}gron REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution #: By-law #: N/A Report #: PSD-071-10 File #: PLN 9.4 Subject: 2009 GROWTH TRENDS REVIEW RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1, THAT Report PSD-071-10 be received for information, Submitted by: Reviewed by: ( "'. ~.~ ~~ -"",-,. SLA, MCIP lanning Services Franklin Wu, Chief Administrative Officer RH/MM/av/df 1 June 2010 CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 829 REPORT NO.: PSD-071-10 PAGE 2 1.0 BACKGROUND 1.1 The Planning Services Department conducts on-going monitoring activities to assess the effectiveness of the Municipality of Clarington Official Plan, as well as other Municipal and Durham Region policies. These monitoring activities assist in identifying emerging issues and trends within the Municipality of Clarington. Building permit activity and other related data are often used as indicators of housing and employment activity within Clarington, the level of local investment, and economic performance; this and other information has been compiled into the 2009 Growth Trends Review. 2.0 KEY FINDINGS OF THE 2009 GROWTH TRENDS REVIEW 2.1 The 2009 Growth Trends Review, Attachment 1, examines Clarington's growth activity and compares its performance against other area municipalities within Durham Region. In addition, the Review examines past, current and forecast housing market activity and provides a short-term outlook on future development activity for Clarington and Durham Region. While current global economic events have over-shadowed and affected the local market activity, it is still important to consider Clarington's performance in relationship to the GT A and other local municipalities. 2.2 Growth Activity in Clarinoton The total value of all building permits issued in Clarington decreased by 31.7% from $193.40 million in 2008 to $132.17 million in 2009. The total value of building permits issued in 2009 was similar to the values realized in the early 2000's. This is, in part, due to a significant decline (-53.96%) in the number of new residential permits issued in 2009. 2.3 Growth Activity in Durham Reoion Durham Region experienced a decrease of 17.7% in total building permit value from $1.29 billion in 2008 to $1.06 billion in 2009. Total building permit value has edged lower four years running in Durham. Since 2000, the total value of building permits issued in Durham Region has averaged about $1.3 billion. The past year was the second time since 2002 that the total building permit value for Durham Region fell below $1.3 billion. 2.4 Clarinoton's Share of Growth Activity within Durham Reo ion In 2009, Clarington's share of the total building permit value in Durham Region decreased to 12.42%. The change observed in the past year is comparable to normal fluctuations which have occurred throughout the last decade, Durham Region municipalities issued building permits for a total of 2,168 new residential units, a decrease of 32% from 2008. 830 REPORT NO.: PSD-071-10 PAGE 3 In Clarington, the number of building permits issued for new residential units has fallen short of the forecast made in the 2005 Development Charges Background Study; however, because of spikes in prior years the overall total number of households is on target. The economic environment has changed significantly since 2005 and as a result of tightened credit markets and other economic factors, the demand for new residential units has been lower than expected for the past several years. Demand is expected to recover slowly over the years to come, beginning this year. A rise in the non-residential building permit value for Clarington in 2009 increased the Municipality's share of the total non-residential building permit value within Durham Region to 11.3% in 2009 from 7.8% in 2008. 2.5 HousinQ Market Indicators The average one, three and five year mortgage rates were significantly lower in 2009 compared to 2008, at 4.02%, 4.57% and 5,63%, respectively, as the economy continued to recover. After a considerable drop at the end of 2008 and beginning of 2009, the bank rate remained stable, at 0.5%, from April to December 2009. Canada Mortgage and Housing Corporation (CMHC) reports that: "Mortgage rates are expected to gradually rise over the course of 2010 and 2011, but will remain vel}' low in a historical context". The following points provide an overview of the 2009 housing market in Durham Region and Clarington: . In Durham Region, the number of housing starts was down 35% to 2,017; . In Durham Region, the number of housing completions was down 35% to 2,505; . In Durham Region, the number of housing absorptions was down 33% to 2,551; . In Durham Region, the average price of new completed and absorbed single detached dwellings decreased by less than 1 % to $396,274; and. . In Clarington, the average price of single detached dwellings decreased by less than 1 % to $337,257. 2,6 Short-term Outlook CHMC is forecasting that 2010 will see a strong improvement in housing starts for both single detached and multi-family dwellings as the economy recovers from the downturn of 2009. Nationally, single detached starts will increase from 75,659 units in 2009 to 86,450 units in 2010, with a slight decrease in 2011 to 85,850 units. This will be complemented by approximately 84,800 multiple unit starts in 2010, "increasing to 89,300 units in 2011 as stronger economic activity and employment support housing demand". However, CMHC also projects that "measures recently announced for government-backed mortgage insurance will moderate housing starts activity." 831 REPORT NO.: PSD-071-10 PAGE 4 Overall, the pace of new residential building permit activity in the Municipality of Clarington decreased by 53.96% from 2008 to 2009, while the value decreased by 45.89%. Durham Region experienced a decrease of 17.96% in residential building permit value for 2009. Clarington's share of residential building permit activity within Durham Region for 2009 decreased (-6.9%) to only 13.3% of the value for permits issued throughout the Region since 2008. The Municipality brought in the fourth greatest residential building permit value in the Region behind Whitby (19.1 %), Oshawa (23.5%) and Ajax (34.2%). Durham Region experienced a decrease of 19.6% in non-residential building permit value for 2009. The Municipality of Clarington is tied with Pickering for the position of fourth largest share (11.3%) of non-residential building permit value. The value of non-residential building permits in Durham for 2009 at $458.2 million was similar to the values realized throughout the mid-2000's. In Ontario and across the country, investment in non-residential building activity was down slightly in 2009. This downward trend continued for the first quarter of 2010. Institutional projects continue to grow in value, however the country has continued to see a sharp decline in commercial building investment. In contrast, Clarington saw tremendous commercial building value growth in 2009. The Royal Bank of Canada states that the fourth quarter of 2009 saw more growth than originally expected and prospects for 2010 have brightened. Advanced economies and some emerging economies around the world are expected to grow moderately throughout 2010 and into 2011. 2.7 Short-Term Population and Household Forecasts The Municipality of Clarington estimated its population for 2009 to be 86,103 (including the census under count) and the total number of households to be 28,850. While the population growth is keeping pace, the rate of growth for new residential units has declined. The estimated number of households from 2007 to 2009 did not fully materialize, with the number of units in 2009 falling significantly below the projection. Although population targets are being met, household targets are less than anticipated for those years, which means the number of people per unit has not declined as forecast. Clarington's population is expected to grow to approximately 87,899 by the end of 2010 and reach 89,731 by the end of 2011, which represents a growth rate of 2.0% annually. The number of households in Clarington is expected to grow to approximately 29,532 by the end of 2010 and 30,231 by the end of 2011. According to the CMHC forecast, housing starts will strongly improve; however that is the national outlook. Locally, the Places to Grow Act requirements may have a greater input on the type of housing being built. Staff Contacts: Mitch Morawetz and Robin Heathcote Attachments: Attachment 1 - 2009 Growth Trends Review 832 Attachment 1 To Report PSD-071-1C 2009 GROWTH TRENDS REVIEW PLANNING SERVICES DEPARTMENT Cl~-IlJglon 833 TABLE OF CONTENTS 1.0 INTRODUCTION ..... ..................................... ..... ............ .......... .....1 1.1 PURPOSE OF THE GROWTH TRENDS REVIEW ..........................................1 1.2 INFORMATION SOURCES ........................ ......... .......... ............... ......... 1 1.3 PUBLISHING OF BUILDING PERMIT ACTIVITY REVIEW...............................1 1.4 CONTACT INFORMATION ............. ................... ...~.... .......................... 1 2.0 OVERALL GROWTH TRENDS ..................... ......... ..... ............... ....2 2.1 TOTAL BUILDING PERMIT VALUE IN CLARINGTON..................................2 2.2 TOTAL BUILDING PERMIT VALUE IN DURHAM REGION ...........................3 2.3 SHARE OF TOTAL BUILDING PERMIT VALUE IN DURHAM REGION .............4 3.0 RESIDENTIAL GROWTH.............................. ........ .............. ...........5 3.1 TOTAL RESIDENTIAL BUILDING PERMIT VALUE IN CLARINGTON ................5 3.2 SHARE OF NEW RESIDENTIAL BUILDING PERMIT VALUE IN DURHAM REGION ....................................................................................................5 3.3 NEW RESIDENTIAL UNIT PRODUCTION IN CLARINGTON .........................6 3.4 SHARE OF NEW RESIDENTIAL UNIT PRODUCTION IN DURHAM REGION .....9 3.5 HOUSING MARKET INDICATORS .......................................................1 0 3.6 SHORT-TERM POPULATION FORECAST ...............................................12 4.0 NON - RESI DENTIAL GROWTH .... ...... ............... ........... ...............14 4.1 TOTAL NON-RESIDENTIAL BUILDING PERMIT VALUE IN CLARINGTON .....14 4.2 SHARE OF NON-RESIDENTIAL BUILDING PERMIT VALUE IN DURHAM ......15 4.3 NON-RESIDENTIAL FLOOR SPACE PRODUCTION IN CLARINGTON..........15 5.0 SYNOPSIS AND SHORT-TERM OUTLOOK ................................16 5.1 RESIDENTIAL BUILDING PERMIT ACTiViTy........... ...... ..... ............. .........1 6 5.2 NON-RESIDENTIAL BUILDING PERMIT ACTIVITY...................................16 834 LIST OF FIGU RES Figure 1: Figure 2: Figure 3: Figure 4: Figure 5: Figure 6: Figure 7: Figure 8: Figure 9: Figure 10: Figure 11 : Figure 12: Figure 13: Figure 14: Total Building Permit Value in Clarington, 1993-2009 Total Building Permit Value by Residential/Non-Residential Sector in Clarington, 2000-2009 Total Building Permit Value in Durham Region, 2000-2009 Total Building Permit Value in Clarington, 1993-2009 Share of Total Residential Building Permit Value in Durham Region, 2009 New Residential Units Approved for Construction in Clarington 1994-2011 Residential Building Permits in rural Areas of Clarington, 1994- 2009 Share of New Residential Unit Production in Durham Region, 2008- 2009 . Average Monthly Bank Interest Rates, 2008-2009 Housing Starts, Completions and Absorptions in Durham Region, 2008-2009 Housing Prices for Single Detached Homes, 2008-2009 Average Value of Single Detached Dwellings versus Number of New Residential Units Approved, 2004-2009 Non-Residential Building Permit Value in Clarington, 2005-2009 Share of Total Non-Residential Building Permit Value in Durham Region, 2009 LIST OF TABLES Table 1: Table 2: Table 3: Table 4: Share of Total Building Permit Value in Durham Region, 2000- 2009 Residential Building Permits by Area in Clarington, 2008-2009 New Residential Units in Clarington by Type, 2008-2009 Short-Term Population & Household Estimates for Clarington and Durham Region, 2009-2011 835 1.0 INTRODUCTION 1.1 PURPOSE OF THE GROWTH TRENDS REVIEW The Planning Services Department conducts on-going monitoring activities to assess the effectiveness of the Municipality of. Clarington Official Plan, as well as other municipal and Durham Regional policies. These monitoring activities also assist in identifying emerging issues and trends within the Municipality of Clarington. Building permit activity and other related data are often used as indicators of housing and employment activity within Clarington, the level of local investment, and economic performance. 1.2 INFORMATION SOURCES The data collected and analyzed in this report is based on building permit information and housing market information gathered from a variety of sources. These sources in~lude: . Municipality of Clarington's own source data; . Durham Region; . Statistics Canada; . Canada Mortgage and Housing Corporation; . Royal Bank of Canada Economics Research; and . The Bank of Canada. 1.3 PUBLISHING OF BUILDING PERMIT ACTIVITY REVIEW The Planning Services Department publishes the Growth Trends Review on an annual basis. Copies of the document are available from the Planning Services Department directly or alternatively can be accessed online at www.c1arington.net. 1.4 CONTACT INFORMATION Should you have any questions, comments, and/or suggestions concerning the Growth Trends Review, please contact the Pkmning Services Department by telephone at 905-623-3379 or by email at planning@c1arington.net. Page I 136 2.0 OVERALL GROWTH TRENDS 2.1 TOTAL BUILDING PERMIT VALUE IN CLARINGTON The total value of all building permits issued in Clarington decreased by 31.7% from $193.40 million in 2008 to $132.17 million in 20091. The total value of building permits issued in 2009 was similar to the values realized in the early 2000's (Figure 1). Since 19932, the total value of building permits issued in Clarington has averaged approximately $134.14 million per year. The results of 2009 lowered the average by approximately $130,000, which can be attributed to the unfavourable economic conditions of this past year. Figure 1: Total Building Permit Value in Clarington, 1993-2009 $50,000,000.00 $250,000,000.00 $200,000,000.00 $150,000,000.00 ($) $100,000,000.00 $0.00 1993 1995 1997 1999 2001 2003 2005 2007 2009 Year As Figure 2 (next page) illustrates, the decrease in total building permit value for Clarington can be attributed to a sharp decline in the residential building permit value. The non-residentiol building permit value increased 16% from $44.45 million in 2008 to $51 .57 million in 2009 whereas the residential building permit value decreased by about 45.9% from $148.95 million in 2008 to $80.59 million in 20093. Residential building permit values have risen significantly over the past ten years. Due to poor economic conditions globally, Clarington saw building permit values decline to a level similar to 2000. Gains made over the last several years in residential building permit activity were lost in 2009 as the residential building permit value weakened significantly. Both the number of permits and the value of permits were well below the average of the last decade. While non- residential building permits edged slightly higher in 2009, the increase in value did not compensate for the reduction in residential building permit value for the year. 1 Municipality of Clarington, Engineering Services Department, January 2010, 2 Municipality of Clarington, Engineering Services Department, January 2010, 3 Durham Region Planning Department, Annual Building Permit Activity Review, March 2010, Page I ~37 Figure 2: total Building Permit Value by Residential/Non-Residential Sector In Clarlngton, 2000-2009 $180,000,000.00 $160,000,000.00 $140,000,000.00 $120,000,000.00 $100,000,000.00 ($) $80,000,000.00 $60,000,000.00 $40,000,000.00 $20,000,000.00 $- 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Year [ . ResidentialEl Non-Residential [ 2.2 TOTAL BUILDING PERMIT VALUE IN DURHAM REGION Durham Region experienced a decrease of 17.7% in total building permit value from $1.29 billion in 2008 to $1.06 billion in 20094. Total building permit value has edged lower four years running in Durham Region (Figure 3). Since 2000, the total value of building permits issued in Durham Region has averaged about $1.3 billion. 2009 was a below average year as a result of lower building permit activity than that of the past several years. The past year was only the second time since 2002 that the total building permit value for Durham Region fell below $1.3 billion. Figure 3: Total Building Permit Value In Durham Region, 2000-2009 $1,800,000,000.00 $1,600,000,000.00 $1,400,000,000.00 $1,200,000,000.00 $1,000,000,000.00 ($) $800,000,000.00 $600,000,000.00 $400,000,000.00 $200,000,000.00 $0.00 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Year 4 Durham Region Planning Department, Annual Building Permit Activity Review, March 2010, Page I 3838 Clarington and Durham Region experienced a decline in total building permit value in 2009. The residential building permit value decreased and the non-residential building permit value rose5 in Clarington, while both the residential and non-residential values decreased for Durham Region as a whole. For the fourth year in a row, Durham Region saw a reduction in the value of residential building permits6. Non-residential building permit values had been increasing steadily in Durham Region since 2005; however a decline in value of about $100 million was experienced in 2009. 2.3 SHARE OF TOTAL BUILDING PERMIT VALUE IN DURHAM REGION In 2009, Clarington's share of total building permit value in Durham Region decreased by 2.54% from 14.96% in 2008 to 12.42% in 2009 (Table 1). The change observed in the past year is typical when compared to the previous years. Table 1: Share of Total Building Permit Value in Durham Region, 2000-2009 . _........'F...-...',. iw; :~ ",' ., ~ ,.,_.. . ',-. "c_..'.__ ~..~'.' ". ~'- . ',,;; - - ~ ~fm' -...,. ,," ".. .. .~ '.- '-,~ " .. .~. -'- ...... I11III .. , .~~~. - ._~~~ ',:..r' - - ... Total Value (Durham) $997 AOO,OOO.OO $889,700,000.00 $1,200,000,000.00 $1,700,000,000.00 $1,300,000,000.00 $1,560,000,000.00 $1,548,000,000.00 $1,425,000,000.00 $1,293,100,000.00 $1,064,200,000.00 Total Value (Clarington) Share of Durham (by Clarington) % Change (from previous year) $97,760,960.34 $131,31.9 A32.00 $120,764,.948.00 $172,40.9,655.00 $213,848,329.00 $203,220,114.00 $235,245,253.00 $201 ,648,127.00 $1.93,402,725.00 $132,165,30 1 .00 9.80% 14.76% 10.06% 10.14% 16.45% 13.03% 15.20% 14.15% 14.96% 12.42% 4..96% -4.70% 0.08% 6.31% -3.42% 2.17% -1.05% 0.81% -2.54% 5 Municipality of Clarington, Engineering Services Department, January 2010. 6 Durham Region Planning Department, Annual Building Permit Activity Review, March 2010, Page I 1339 3.0 RESIDENTIAL GROWTH 3.1 TOTAL RESIDENTIAL BUILDING PERMIT VALUE IN CLARINGTON In 2009, the value of residential building permits issued in Clarington totaled $80.59 million?, which was the lowest value of .residential building permits issued by the Municipality in the last decade. As shown in Figure 4, the total value of residential building permits issued in 2009 was down 46% from the 2008 value, returning to just under the 2001 value of $83.96 million. The Municipality has averaged $97.64 million in annual residential building permit value between 1993 and 2009, due to building permit values of over $100 million between 2003 and 2008. The significant decrease in residential building permit value in 2009 was primarily attributed to poor economic conditions resulting in a decreased demand for new residential units. Figure 4: Total Building Permit Value in Clarington, 1993-2009 $180,000,000.00 $160,000,000.00 $140,000,000.00 $120,000,000.00 $100,000,000.00 $ $80,000,000.00 $60,000,000.00 $40,000,000.00 $20,000,000.00 $0.00 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 20032004 20052006 20072008 2009 Year 3.2 SHARE OF NEW RESIDENTIAL BUILDING PERMIT VALUE IN DURHAM REGION As Figure 5 (next page) shows, Clarington's residential building permits issued in 2009 ranked fourth in value for all of Durham Region, contributing 13.3% of the total value8. C1arington's share decreased 6.9% from 2008 when the Municipality contributed about 20.2% of the total residential building permit value for Durham Region. 7 Municipality of Clarington, Engineering Services Department, January 2010, 8 Durham Region Planning Department, Annual Building Permit Activity Review, March 2010. Page I 5 840 Figure 5: Share of Total Residential Building Permit Value in Durham Region, 2009 Brock 2.0% Clarington 13.3% Oshawa 23.5% Whitby 19.1% Pickering Uxb'd Scugog 5 1 % n ge 0 . 1.8% 1.0Vo 3.3 NEW RESIDENTIAL UNIT PRODUCTION IN CLARINGTON In 2009, residential building permits were issued for 273 new units in Clarington, which was down 54% from the 593 permits issued in 20089. Historically, the number of new residential units approved for construction has averaged at 687 units per year since 1994. The number of building permits issued in 2009 falls short of this number by 414 units or 60%, which accounts for the significant decline in the total value of residential construction in the Municipality for the year. In addition, the number of building permits issued for new residential units has fallen significantly short of the forecast made in the 2005 Development Charges Background Study!O (Figure 6, next page). The economic environment has changed substantially since 2005 and as a result of tightened credit markets and other economic factors, the demand for new residential units has been lower than expected. The 2010 Development Charges Background Study!! forecasts residential unit growth reflective of economic conditions, however, the new residential units approved in 2009 are still considerably lower than initially anticipated. Figure 6 (next page) also shows these projections, which estimate nearly 300 permits less per year than what was projected by the 2005 Study. 9 Municipality of Clarington, Engineering Services Department. January 2010, 10 Hemson Consulting Ltd., Development Charges Background Study, May 2005. 11 Hemson Consulting Ltd"Development Charges Background Study, April 2010. Page I 6 841 Fi ure 6: New Residential Units A roved for Construction in Clarin ton, 1994-2011 1200 1000 800 # of New Units Approved for 600 Construction 400 200 o v~m~~o)O~NMv~m~~O)o~ 0)....,0)...., 0)0)00000000 oo~~ 0)0)0)0)0)0)000000000000 ~~~~~~NNNNNNNNNNNN Year . New Residential Units Appro'ved 02010 DC Background Study Forecast ~ 2005 DC Background Study Forecast The growing urban centres of Bowmanville, Courtice and Newcastle continue to make the strongest contributions to the total number of new residential units approved for construction in Clarington. In 2009, these centres accounted for 86% of new residential units approved for construction in the Municipality12 (Table 2, continued on next page). The share contributed by each community remained relatively stable between 2008 and 2009" with the exception of the shift in share made between Bowmanville and Courtice, and a notable increase in share by the Clarke rural area and the hamlet of Solina. Table 2: Residential Building Permits by Area in Clarington, 2008-2009 Area 2009 Units 2008 % Share - Units 98 112 24 9 o 6 11 o o 2 o % Share 35.90% 41.03% 8.79% 3.30% 0.00% 2.20% 4.03% 0.00% 0.00% 0.73% 0.00% 340 134 60 30 2 10 5 o o o o 57.34% 22.60% 10.12% 5.06% 0.34% 1.69% 0.84% 0.00% 0.00% 0.00% 0.00% 12 Municipality of Clarington, Engineering Services Department, January 2010. 2008-2009 Change -21.44% 18.43% -1.33% -1.76% -0.34% 0.51% 3.19% 0.00% 0.00% 0.73% 0.00% Page I ~42 Area Units 2009 % Share o 1 o o o o 5 5 o 273 -. "'",~ '" ',' .,.'0 'T;:. , . '$'..... . , ' _.,,;. /,,(~ -...-...< -~: . ' ',~ >'_ _', - ,.... .,-0-_,.. .i_~.. 'T'_ ",,' ,'. .'~~~~ - . ' . ,~ .',,~~ ._." ._.' _" ~__~l -...... . ' , ~ ... ' ' =i<4"-: . .. .. '",. " ,'-ifJ ~ - ~ ..~ -. -. '. .. .'liJ - -......... . ~' , '-~' ,'-, --.-'-.tjJ ~;.~.'!P\,,',~:;. _! ._"'-:", _.,' ,<~'. ,-'"," _::'..',,-,.:~4i: 0.00% 0.37% 0.00% 0.00% 0.00% 0.00% 1.83% 1.83% 0.00% 100.00% 2008 2008-2009 Change Units % Share 0 0:00% 0.00% 0 0.00% 0.37% 0 0.00% 0.00% 0 0.00% 0.00% 0 0.00% 0.00% 0 0.00% 0.00% 7 1.18% 0.65% 0 0.00% 1.83% 5 0.84% -0.84% 593 100.00% 0.00% As shown in Figure 7, the number of building permits issued in rural areas of the Municipality has fluctuated greatly over the years, but recently has settled back to levels observed in the mid 1990'S13. This reduction in building permits issued within rural areas is a positive trend as the Provincial Policy Statement (2005) and the Municipality of Clarington Official Plan (1996) both direct growth to urban areas. Residential growth in Clarington's rural areas has already exceeded the targets set out by the 1996 Official Plan, and is anticipated 'to continue to decline as the rural population stabilizes at a sustainable level. Figure 7: Residential Building Permits in Rural Areas of Clarington, 1994-2009 140 120 100 II!I Harrlets # of Building 80 I<l Oarke Permits Issued 60 . Darlington 40 20 o ~ ~<, ~ ~ ~'O ~ ~ 1:)" I:)'\. I:)"J ~ 1:)<' 1:)10 _&. 1:)'0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ Year In 2009, building permits issued for single detached homes dominated all other activity. The share of permits for single detached dwellings increased by approximately 1 % from 2008 to 2009, controlling about 76% 13 Municipality of Clarington, Engineering Services Department. January 2010, Page I 8 843 of the market during the last calendar year14; however the number of such permits decreased by more than half from 2008 to 2009. The number of permits issued for semi-detached dwellings and townhouses was also lower in 2009, with an 86% decrease in building permits issued for townhouses compared to the pervious year. Building permits issued for apartment developments, however, held a 4.4% market share compared to only 0.84% market share in 2008 (Table 3). Table 3: New Residential Units in Clarington by Type, 2008-2009 , Type of New Residential Unit 2009 % Share 2008 , % Share 208 76.19% 447 75.38% 46 16.85% 92 15.51 % 7 2.56% 49 8.26% 12 4.40% 5 0.84% 273 593 3.4 SHARE OF NEW RESIDENTIAL UNIT PRODUCTION IN DURHAM REGION In 2009, Durham Region municipalities issued building permits for a total of 2,168 new residential units, a decrease of 32% from 3,177 in 200815 (Figure 8). Clarington's share of the total number of new residential units in 2009 was 12.5%, down from 18.7% in 2008, and ranked fourth under Whitby, Oshawa and Ajax. Ajax and Brock were the only municipalities in the Region in 2009 that saw an increase in residential unit production, at 30% and 61 %, respectively. Figure 8: Share of New Residential Unit Production in Durham Region, 2008-2009 1000 Brock Oarington Oshawa Ackering Scugog Uxbridge V\lhitby 18 594 780 265 79 115 695 46 272 521 66 12 28 324 Municipality 14 Municipality of Clarington, Engineering Services Department, January 2010, 15 Durham Region Planning Department, Annual Building Permit Activity Review, March 2010. Page I 9 844 3.5 HOUSING MARKET INDICATORS The average one, three and five year mortgage rates were significantly lower in 2009 as the economy continued to recover, at 4.02%, 4.57% and 5.63%, respectively, in comparison to the 2008 rates, which were 6.70%, 6.87% and 7.06%, respectively16 (Figure 9). After a considerable drop at the end of 2008 and beginning of 2009, the bank rate remained stable, at 0.5%, from April to December 2009. Figure 9: Average Monthly Bank Interest Rates, 2008-2009 8 7 6 5 Rate ('Yo) 4 3 2 1 o c ro ~ o Q) o 2008 2009 MonthNear -+- Bank Rate -II- 1 Year Mortgage --.- 3 Year Mortgage X 5 Year Mortgage In spring 2009, Canada Mortgage and Housing Corporation (CMHC) reported that "mortgage rates are expected to be relatively stable throughout 2009, remaining within 25-75 basis points of their current levels," 17 which can be seen in Figure 9. The 2010 CMHC base case scenario reports that "mortgage rates are expected to gradually rise over the course of 2010 and 2011, but will remain very low in a historical context" 18. The number of housing starts was 2,017 in Durham Region for 2009, which was down 35% from 3,085 in 2008. The number of housing completions was also down 35% from 3,827 in 2008 to 2,505 in 2009. Similarly, housing absorptions decreased 33% from 3,784 in 2008 to 2,551 in 200919 (Figure 10 next page). . 16 Bank of Canada, Canadian Interest Rates and Monetary Policy Variables, 2008-2009. 17 Canada Mortgage and Housing Corporation, Housing Market Outlook - Greater Toronto Area, Spring 2009, 18 Canada Mortgage and Housing Corporation, Housing Market Outlook - Canadian Edition, Spring 2010. 19 Canada Mortgage and Housing Corporation, Housing Now - Greater Toronto Area, January 2010, Page I 1 ~45 Figure 10: Housing Starts, Completions and Absorptions in Durham Region 2008-2009 5000 4000 3000 Units 2000 1000 0 Starts 3827 Corrpletions Absorptions [ . 2008 FJ 20091 The average price of new completed and absorbed single detached dwellings in Durham Region remained stable, dropping only slightly from $399,285 in 2008 to $396,274 in 2009. In Clarington, prices also remained stable, only decreasing from $339,840 in 2008 to $337,257 in 200920 (Figure 11). Clarington continues to be an affordable place to live within Durham Region and the Greater Toronto Area. Figure 11: Housing Prices for Single Detached Homes, 2008-2009 $600,000.00 $500,000,00 $400,000,00 $ $300,000.00 $200,000.00 $100,000,00 $- . 2008 E:l2009 Municipality of Clarington $339,840.00 $337,257,00 Durham Region $399,258.00 $396,274.00 Greater Toronto Area $521,760,00 $563,802,00 Although the number of residential building permits issued annually has declined over the last few years, the average price of single detached dwellings in Clarington has continued to increase at a steady pace from 2004 to 2008, with a decrease of less than 1 % experienced in 2009 (Figure 12 next page). 20 Canada Mortgage and Housing Corporation, Housing Now - Greater Toronto Area, January 2010, Page I 1 846 Figure 12: Average Value of Single Detached Dwellings versus Number of New Residential Units Approved, 2004.2009 $400,000,00 $350,000,00 $300,000,00 $250,000,00 $200,000,00 $150,000,00 $100,000,00 $50,000,00 $0,00 1200 1000 800 600 400 200 o 2004 2005 2006 2007 2008 2009 -II-- A\erage Single Detached Dwelling Price -.- New Residential Units Appro\ed 3.6 SHORT-TERM POPULATION FORECAST The 2010 Development Charges Background Study estimated the Municipality of Clarington's population for 2009 to be 86,10321 and the total number of households to be 28,85022. Durham Region estimated its population to be 621,120 and the total number of households to be 210,21623. The estimation of population for Durham may be 15,000 to 25,000 persons higher than the actual population when compared to the 2006 census projections and growth rates for the Region. Clarington's estimate had 2.87 people per household24, while the Statistics Canada 2006 census results show that Clarington had 2.9 people per household25. This statistic matches the trends predicted by Clarington's 2010 Development Charges Background Study. Census data shows that household sizes are decreasing in Clarington, which is a reflection of the older population attracted to the area. However, the decrease in household size has not occurred as predicted by the 2005 Development Charges Background Study. 21 Population forecasts include census undercount, 22 Hemson Consulting Ltd" Development Charges Background Study, April 2010, 23 Growing Durham, Annotated Consolidation of Regional Official Plan Amendment Number 128, June 3, 2009. 24 Hemson Consulting Ltd" Development Charges Background Study, April 2010. 25 Statistics Canada, www.statcan,ca Clarington Community Profile, 2006, Page I 1t47 The Growing Durham Annotated Consolidation of Regional Official Plan Amendment Number 128 indicates that Durham's population is expected to reach approximately 632,560 by the end of 2010 and 643,980 by the end of 201126, which represents a growth rate of 1.77% annually. For the same period, the 2010 Development Charges Background Study indicates that Clarington's population is expected to grow to approximately 87,899 by the end of 2010 and reach 89,731 by the end of 201127, This represents a growth rate of 2.0% annually. Durham Region is expected to have approximately 215,408 households by . the end of 2010 and 220,600 by the end of 201128, The number of households in Clarington is expected to grow to approximately 29,532 bye end of 2010 and 30,231 by the end of 201129, as shown in Table 4. Table 4: Short. Term Population & Household Estimates for Clarlngton and Durham Region, 2009-2011 86,103 621, 120 13.86% 28,850 210,216 13.72% 87,899 632,560 13.90% 29,532 215,408 13.71 % 89,731 643,980 13.93% 30,231 220,600 13.70% 26 Growing Durham, Annotated Consolidation of Regional Official Plan Amendment Number 128, June 3, 2009. 27 Hemson Consulting Ltd., Development Charges Background Study, April 2010, 28 Growing Durham, Annotated Consolidation of Regional Official Plan Amendment Number 128, June 3, 2009, 29 Hemson Consulting Ltd" Development Charges Background Study, April 2010. Pag"e I 13 848 4.0 NON-RESIDENTIAL GROWTH 4.1 TOTAL NON-RESIDENTIAL BUILDING PERMIT VALUE IN CLARINGTON The value of non-residential building permits issued in Clarington during 2009 was $51.57 million, an increase of 16% from 2008 when the value of building permits issued in Clarington topped $44.45 million. This overall rise in the non-residential building permit value in 2009 was due to a 316% increase in the value of commercial building permits issued and a significant increase (203%) in building permit value in the institutional category30. The decrease in the value of industrial building permits was substantial, down 97% from 2008, but was offset by the increase in value of the commercial and institutional categories (Figure 13). In 2009, the value of agricultural building permits issued by the Municipality of Clarington was up about 17% over the 2008 value. Figure 13: Non-Residential Building Permit Value in Clarington, 2005-2009 $30,000,000.00 $25,000,000.00 $5,000,000.00 $0.00 $20,000,000.00 $ $15,000,000.00 $10,000,000.00 Industrial Governrrent Corrmercial Institutional Agricultural Type I_ 2008 E'J 20091 The following list highlights the major non-residential building projects reported in 2009: . Tech Shop building and addition to St. Stephen's Secondary School, Bowmanville ($13.7 million) . Lange's Photo and Bethesda House, Bowmanville ($677,447) . Algoma Orchards addition to apple packing plant, Clarke ($900,000) . Shoeless Joe's restaurant, Courtice ($1 .7 million) . Wal-Mart, Bowmanville ($23.3 million) . Witzke Greenhouses expansion, Courtice ($2.8 million) . Staples and The Beer Store, Bowmanville ($625,000) 30 Municipality of Clarington, Engineering Services Department January 2010. Page I 14 9 84 4.2 SHARE OF NON- RESIDENTIAL BUILDING PERMIT VALUE IN DURHAM A rise in the non-residential building permit value for Clarington in 2009 increased the Municipality's share of the total non-residential building permit value within Durham Region from 7.8% in 2008 to 11.3% in 2009 (Figure 14). Clarington had the most significant change year over year within Durham Region. Oshawa, Pickering and Scugog experienced the most significant decreases in share from 2008 to 2009, down 2.5%, 1.5% and 1.9%, respectively, while Ajax made significant gains, up 2.3% in share for the last calendar year. Uxbridge had a slight increase in share while Brock and Whitby remained relatively neutral31, 32. Figure 14: Share of Total Non-Residential Building Permit Value in Durham Region, 2009 aarington 11,3% Brock 0,6% Ajax 13,8% Uxbridge 2,7% Scugog 2,1% Oshawa 40,0% 4.3 NON-RESIDENTIAL FLOOR SPACE PRODUCTION IN CLARINGTON Clarington's production of non-residential floor space increased 73.2% or 156,400 square feet from 213,700 square feet being added in 2008 to 370,100 square feet being added in 2009. This returned Clarington to the level of production seen in 2007 which was followed by a sharp decline in 2008. Of. the municipalities in Durham Region, Clarington made the only increase in non-residential floor space production from the previous year. Uxbridge remained relatively unchanged from 2008 to 2009 while Ajax (-24.7%)" Brock (-68.0%), Oshawa (-19.5%), Pickering (-42.8%), Scugog (-45.1 %) and Whitby (-16.2%) experienced significant decreases in non- residential floor space production for 200933. 31 Municipality of Clarington, Engineering Services Department, January 2010, 32 Durham Region Planning Department, Annual Building Permit Activity Review, March 2010, 33 Durham Region Planning Department, Annual Building Permit Activity Review, March 2010, Page I 1-a50 5.0 SYNOPSIS AND SHORT-TERM OUTLOOK 5.1 RESIDENTIAL BUILDING PERMIT ACTIVITY Overall, the pace of new residential building permit activity in the Municipality of Clarington decreased by 53.96% from 2008 to 2009, while the value decreased by 45.89%. Durham Region experienced a decrease of 17.96% in residential building permit value for 2009. Clarington's share of residential building permit activity within Durham Region for 2009 decreased (-6.9%) to only 13.3% of the value for permits issued throughout the Region since 2008. The Municipality. brought in the fourth greatest residential building permit value in the Region behind Whitby (19.1 %), Oshawa (23.5%) and Ajax (34.2%). CHMC is forecasting that 2010 will see a strong improvement in housing starts for both single detached and multi-family dwellings as the economy recovers from the downturn of 2009. Nationally, single detached starts will increase from 75,659 units in 2009 to 86,450 units in 2010, with a slight decrease in 2011 to 85,850 units. This will be complemented by approximately 84,800 multiple unit starts in 2010, "increasing to 89,300 units in 2011 as stronger economic activity and employment support housing demand,,34. However, CMHC also projects that "measures recently announced for government-backed mortgage insurance will moderate housing starts activity. Some potential buyers will have to save a larger down payment to offset higher qualifying mortgage rates and thus postpone their purchase of new housing" 35. These housing start projections, however, are national in scope and due to the implementation of the provincial Growth Plan (2006) may not be reflective of Clarington's future residential building permit activity. As Clarington brings its Official Plan into conformity with provincial policy, intensification will increase, thereby resulting in a rise in share of multi- family dwelling starts and a decrease in share of single detached dwelling starts. 5.2 NON-RESIDENTIAL BUILDING PERMIT ACTIVITY Overall, the non-residential building permit activity in Clarington has decreased by 10.1 % in 2009, while the value increased by 16.0%. Durham Region experienced a decrease of 19.6% in non-residential building permit value for 2009. The Municipality of Clarington was virtually tied with Pickering for the position of fourth largest share (11.3%) of non-residential 34 CMHC, Housing Market Outlook, Canadian Highlights - First Quarter 2010. 35 CMHC, Housing Market Outlook, Canadian Highlights - First Quarter 2010, Page I 1 %51 building permit value within Durham Region. The value of non-residential building permits in Durham for 2009 at $458.2 million was similar to the values realized throughout the mid-2000's. In Ontario and across the country, investment in non-residential building permit activity was down slightly in 2009. This downward trend continued for the first quarter of 2010. Institutional projects continue to grow in value, however the country has continued to see a sharp decline in commercial building investment36, In contrast, Clarington saw tremendous commercial building value growth in 2009, The Royal Bank of Canada states that the fourth quarter of 2009 saw more growth than originally expected and prospects for 2010 have brightened. Most advanced economies and some emerging economies around the world are expected to grow moderately throughout 2010 and into 201 137, A number of major infrastructure projects are anticipated in Clarington over the coming years that will enhance Clarington's non-residential building permit values: . OPG New Build, new office and training complex, refurbishment of Darlington reactors and facilities . GO Rail extension to Bowmanville (construction of stations) . Durham/York Energy from Waste Facility . Highway 407 (construction of maintenance facilities) These projects will stimulate the local economy and support other non- residential and residential development. 36 Statistics Canada, The Daily www.statscan.qc.ca 37 RBC Economics & Financial Market Outlook, March, 2010, www.rbc.com/economics/market /pdt /tcst .pdt Page I 1 7 852 Cl~ipn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution #: By-law #: N/A Report #: PSD-072-10 File #: PLN 34.5.4.49 Subject: ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF CULTURAL HERITAGE VALUE OR INTEREST, 7755 OLD SCUGOG ROAD, ENNISKILLEN APPLICANT: KEITH MACKAY RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1, THAT Report PSD-072-10 be received; 2. THAT the accessory building (the McLaughlin shed) on the property identified as 7755 Old Scugog Road, Enniskillen, be added to the Municipal Register of Properties of Cultural Heritage Value or Interest; and 3, THAT all interested parties listed in this Report PSD-072-10 and any delegation be advised of Council's direction. Reviewed by: d~(JS4 Franklin Wu, Chief Administrative Officer IL/FL/df 31 May 2010 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 853 REPORT NO.: PSD-072-10 PAGE 2 1.0 PURPOSE OF REPORT 1.1 To add the accessory building known as the McLaughlin shed, located at 7755 Old Scugog Road, Enniskillen (Attachment 1) to the Municipal Register of Properties of Cultural Heritage Value or Interest; which will fulfil a condition of approval of minor variance application A2010-0020 as noted in Report PSD-069-10. 2.0 PROTECTING CULTURAL HERITAGE RESOUCES 2.1 In achieving its cultural heritage objectives, the tools that the Municipality has at its disposal are the goals and objectives of the Official Plan, the Provincial Policy Statement and the Ontario Heritage Act. The Clarington Official Plan sets out the goal of preservation, restoration and utilization of Clarington's heritage resources and the Provincial Policy Statement states that significant built heritage resources and significant cultural heritage landscapes shall be conserved. 2.2 The Ontario Heritage Act was amended in 2005 to provide municipalities with greater control over demolition of heritage resources along with other matters. A further amendment to the Act in June of 2006 has provided additional tools and greater flexibility to Municipalities with regard to heritage matters. 2.3 Part IV of the Ontario Heritage Act requires the Municipal Clerk to keep a Register of all properties that have been designated by by-law within the Municipality. The Register may also include properties that have not been designated but that the Council believes are of cultural heritage value or interest. 2.4 If a non-designated property is listed on the Register the owner of the property cannot demolish or remove a building or structure unless they give Council at least 60 days notice in writing of their intentions, The notice is to include such plans and information as Council may require. The 60 day period allows Council to consider whether a demolition permit should be issued or whether the property should be designated. 2.5 While it is not a requirement under the Ontario Heritage Act, Council requested Staff contact the owners of properties prior to a report recommending addition of a building or structure to the Municipal Register occurs. The complete list of non-designated buildings that are currently on the Municipal Register is included as Attachment 2, 3.0 APPLICATION FOR MINOR VARIANCE 3.1 The owner of this property, Keith Mackay, filed an application for minor variance as set out in Report PSD-069-10. Mr. Mackay wished to retain the carriage shed due to its historical significance thereby resulting in the need for an increase in the allowable building coverage. 3.2 Comments provided to the Committee of Adjustment noted that the carriage shed was considered to be a built heritage resource. Staff recommended that approval be granted for the minor variance with a condition that the carriage shed be added to the 854 REPORT NO.: PSD-072-10 PAGE 3 Municipal Register of Properties of Cultural Heritage Value or Interest. The Committee of Adjustment approved the application on May 13, 2010. No appeals have been received as of the writing of this report. East Elevation fronting on Scugog Street South Elevation 4.0 HISTORY OF THE BUILDING 4,1 Robert McLaughlin, the founder of General Motors of Canada, was born on the family homestead in Tyrone. In 1867 McLaughlin built two cutters in his driving shed in Tyrone and by 1869 his business had prospered to the extent that he established the McLaughlin Carriage Works in Enniskillen on Scugog Street. The enterprise expanded rapidly and was moved to Oshawa in 1877 where it became the largest carriage works in the British Empire. Known locally as the McLaughlin shed, the accessory structure located at 7755 Old Scugog Road is the only remaining evidence of the McLaughlin Carriage Works operation in Enniskillen. Subsequent uses of the building included a wagon and blacksmith shop owned by brothers Pat and Jim Maroney. The structure's relation to the McLaughlin fame has been recognized by a sign on the building donated in 2005 by Edgar and Annie Wright, who were then in their nineties and who were long term residents of Enniskillen. 5.0 CONCLUSION 5,1 In general, the Clarington Heritage Committee is in support of adding significant built heritage resources to the Municipal Register. 5.2 The McLaughlin shed is of cultural heritage value to Enniskillen, the Municipality and automotive history in Ontario, Staff are recommending that the accessory building be added to the Municipal Register as a non-designated Property of Cultural Heritage Value or Interest. 5,3 The Committee of Adjustment included as a condition of approval of the minor variance that the building be added to the Municipal Register. Staff Contact: Isabel Little 855 REPORT NO.: PSD-072-10 PAGE 4 Attachments: Attachment 1 - Key map Attachment 2 - Non-Designated Properties on the Municipal Register List of interested parties to be advised of Council's decision: Sean Fraser, Ontario Heritage Trust Bert Duclos, Ministry of Culture CHC c/o Victor Suppan Clarington ACO c/o Clark Morawetz Keith Mackay 856 To Report p.S--.....-... , 0-072-10 <' ~ "C C\1 0) 0 "'l:t~ ~ ~ u; C) . :J "'l:t (,) ('t)tn Z::2 ..JO Q.1t) It) r-- r-- ~ -.. .. - -t peOH 606n::>s PIG \ "- ;ve" f'!"'. J' - ~ s ~ :E :I: I- m ~ i.: CI) c ~ Attachment 2 To Report PSD-072-10 Boys Training School/POW Camp 2020 Lambs Road, Bowmanville 19 % - 23 King Street West, Bowmanville 33 King Street West, Bowmanville 49 Beaver Street South, Newcastle Village 63 Beaver Street South, Newcastle Village 5531 Bethesda Road, Darlington Township 5681 Acres Road, Darlington Township 15 King Avenue West, Newcastle Village 4 and 10 King Ave. East, Newcastle Village Triple Dorm Kiwanis House Infirmary Dining Hall Natatorium Jury House Commercial/ Residential Building Commercial/ Residential Building Cement Block .House Cement Block House Stone House Stone House Commercial Building Commercial Building 858 CJ~-!lJgron REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution #: By-law #: Report #: PSD-073-10 File #: ZBA 2009-0019 Subject: PROPOSED ZONING BY-LAW AMENDMENT TO ALLOW A MONTESSORI SCHOOL FOR CHILDREN AGES 1 TO 14 80 RHONDA BOULEVARD APPLICANT: WINTSER INVESTMENTS LIMITED RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-073-10 be received; 2. THAT the rezoning application submitted by Wintser Investments Limited be APPROVED and that the proposed Zoning By-law contained in Attachment 2 to Report PSD-073-10 be PASSED; and 3. THAT all interested parties listed in Report PSD-073-10 and any delegations be advised of Council's decision. . Q. ofL &- ReViewed by ~---' ct, MCIP, RPP rankhn Wu, r of Planning Services Chief Administrative Officer MM/CP/av June 1, 2010 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 859 REPORT NO.: PSD-073-10 PAGE 2 1.0 APPLICATION DETAILS. 1.1 Applicant: Wintser Investments Limited 1.2 Owner: Peterborough Victoria Northumberland Clarington District Catholic School Board 1.3 Rezoning: To allow a Montessori School for children ages 1 to 14 at the former St. Stephens Catholic Elementary School 1.4 Area: 1.26 hectares 1.5 Location: 80 Rhonda Boulevard, Bowmanville 2.0 BACKGROUND 2.1 On January 29, 2010, Edgar Wilson on behalf of Wintser Investments Limited submitted an application for rezoning of the lands known as 80 Rhonda Boulevard in Bowmanville, formerly St. Stephens Catholic Elementary School. The purpose of the application is to allow a Montessori School for children ages 1 to 14. The statutory public meeting was held on March 8, 2010. Council directed that the application continue to be processed and that a further recommendation report be prepared. 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The property is 1.26 Hectares in size and contains the vacant St. Stephens Elementary School. There is an existing parking area towards the north side of the site and soccer/play fields in the rear yard. 3.2 The surrounding uses are as follows: North - Residential and a neighbourhood park including a baseball diamond South - Residential East - Residential West - Residential 4.0 PROVINCIAL POLICY 4.1 Provincial Policv Statement (PPS) The 2005 PPS states that land must be carefully managed to accommodate appropriate development to meet the full range of current and future needs, while achieving efficient development patterns. It also requires that these development patterns optimize the use of land, resources and public investment in infrastructure by occurring adjacent to the existing built-up area and providing for a mix of uses. The use of existing infrastructure and public service facilities should be optimized, wherever feasible, before consideration is given to developing new infrastructure and public service facilities. The 860 REPORT NO.: PSD-073-10 PAGE 3 existing school facility is considered to be a public service facility. This proposal makes use of an existing building and infrastructure and is generally consistent with the PPS. 4.2 Provincial Growth Plan The lands subject to this application are within the "Built-up Area" of the Growth Plan for the Greater Golden Horseshoe (GP), as delineated in the Built Boundary for the Growth Plan paper issued on April 2008. The GP encourages towns to develop as complete communities with a diverse mix of land uses and a range and mix of employment and housing types. In addition, an appropriate range of community infrastructure should be in place to foster complete communities. The proposed private school would maintain this site for use as a school and also create jobs and a diversity of uses within the community. 5.0 OFFICIAL PLANS 5.1 Durham Regional Official Plan The lands subject to this application are designated "Living Areas" in the Durham Regional Official Plan. Living Areas shall be comprised of communities with boundaries which are defined in the Clarington Official Plan. The policies under Section 5.2.1 of the Official Plan indicate that cultural facilities for such purposes as education may be permitted in this designation. 5.2 Clarington Official Plan The Clarington Official Plan designates the subject property "Urban Residential" with a separate elementary school symbol present. Elementary schools are permitted in any residential area and the principles of the Official Plan support the continued use of this property as a school. Section 23.5.3 of the Clarington Official Plan authorizes Council to pass a by-law to recognize the continuation, expansion, or enlargement of a similar use. Given that the proposed Private Elementary School is a similar use to the "Separate Elementary School" use identified with the applicable symbol in the Clarington Official Plan, the application for zoning by-law amendment is considered to conform. 6.0 ZONING BY-LAW 6.1 Zoning By-law 84-63 zones the subject lands Urban Residential Type One Zone (R1). The zoning permits an array of residential uses including public uses, which may be permitted in any zone. Since this lot and building are proposed to be used for non public use purposes, a Zoning By-law amendment is required. The Zoning By-law amendment is intended to permit a private school on this former public school site. 861 REPORT NO.: PSD-073-10 PAGE 4 7.0 SUMMARY OF BACKGROUND STUDIES 7.1 A traffic study was submitted for the subject property for the purposes of projecting traffic volumes and flow patterns should a private school be opened on the site. The study originally submitted with the application was found by the Clarington Engineering Services Department to be inadequate. The study was expanded to include traffic flow at the intersection of Rhonda Boulevard and Waverley Road at the request of Clarington Engineering, following the Statutory Public Meeting. The study found that the proposed Montessori School will have minimal impact on traffic operations in the vicinity of the school and no mitigating actions or improvements were recommended by the consultant. 8.0 PUBLIC SUBMISSIONS A member of the public expressed concerns with respect to the way students would get to and from school. The concern related to students being driven rather than walking to school for those who live close by. 9.0 AGENCY COMMENTS 9.1 The Municipality of Clarington Emergency Services Department, the Separate School' Board and the Public School Board offered no objections to the application. 9.2 The Clarington Building Services Division indicated that should the zoning be approved a building permit would be required if the applicant will be doing any construction on the site and that a demolition permit will be required prior to removing the portable classrooms from the site. 9.3 The Clarington Engineering Services Department states that they have no objection to the proposed zoning change in principle, subject to the condition that no changes are made to the existing site. Prior to the Statutory Public Meeting, Engineering Services requested additional information from the consultant with respect to the traffic study submitted in support of the application. The traffic study was expanded to include the intersection of Rhonda Boulevard and Waverley Road and concluded no undesirable impacts. The Director of Engineering Services is satisfied with the conclusion of the traffic study. 9.4 The Region of Durham Planning Department indicated that the subject property is located in the "Living Areas" designation in the Durham Regional OffiCial Plan. The policies under Section 5.2.1 of the Official Plan permit educational facilities recognized by the Ministry of Education within Urban Areas. This proposal conforms to the Region's Official Plan. This application has been screened in accordance with the terms of the provincial plan review responsibilities. There are no matters of provincial interest applicable to this application. 862 REPORT NO.: PSD-073-10 PAGE 5 1 0.0 STAFF COMMENTS 10.1 The applicant intends to occupy the site in the fall of 2010. All portable classrooms presently on the site are proposed to be removed as they will not be needed by the Montessori School. 10.2 The applicant is proposing the continued use of the vacant St. Stephens Elementary School for its intended purpose as an educational facility. The only difference is the change in operation from a public use to a private institution. 10.3 At the time of the Statutory Public Meeting, staff were concerned with one of the school requirements listed in the Traffic Impact Study submitted by the applicant. The requirement as stated in the traffic study was that "all parents will drop off and pick up students by car. As part of the requirements of school registration, students will not be allowed to walk to the school. They must be driven." The Staff Report indicated that Clarington Planning would explore this further with the applicant. Following the Public Meeting, staff received correspondence from the applicant that section 4.0 of the traffic study had been worded incorrectly. The section was meant to indicate that the traffic study made the assumption that all students would be driven for the purpose of determining the worst case scenario with respect to traffic congestion as a result of the proposed private school. the correspondence from the applicant confirms that students are not required to be driven to school. They may walk or travel by other means of transportation if they and their families so desire. 10.4 The traffic study originally submitted by the applicant was limited to the entrance to the school site. While the study determined that there would be no significant impact on traffic flow in the area of the school entrance, it did not consider the traffic impact at the nearby intersection of Rhonda Boulevard and Waverly Road. The study was not acceptable to the Clarington Engineering Department. Following the Statutory Public Meeting, the applicant's consultant prepared a supplemental traffic analysis for vehicular and pedestrian movements at the intersection mentioned above. It was concluded that traffic flow at this intersection would not be negatively impacted by the proposed school and that no mitigating measures need to be taken. The Clarington Engineering Department concurred with the findings of the supplemental traffic analysis. 11.0 CONCLUSIONS The application has been reviewed in consideration of comments received from the circulated agencies as well as the public, the policies of the Clarington Official Plan and the Zoning By-law regulations. The concerns expressed by the Engineering Services Department and the Planning Services Department have been satisfied. In consideration of the comments contained in this report and the minor nature of the application, staff respectfully recommend that the proposed Zoning By-law Amendment contained in Attachment 2 be APPROVED. Staff Contact: Mitch Morawetz 863 REPORT NO.: PSD-073-10 Attachments: Attachment 1 - Key Map Attachment 2 - Zoning By-law Amendment PAGE 6 List of interested parties to be advised of Council's decision: Peterborough Victoria Northumberland Clarington District Catholic School Board Wintser Investments Limited Dallas Adams Anne Austin Four Winds Montessori School 864 Property Location Map (Bowmanville) ~ ,~~ ~--" ~ Jilf ZBA 2009-0019 Zoning By-law Amendment 1: ~ .....1t")1Ll)~ oq-oco oq-oq-t") K ~ 60 62 64 66 68 70 72 74 76 78 80 I 92 96 98 100 ~~ 108 110 112 114 122 126 130 s 97 59 95 - - 61 93 - ~ 63 9~ LAWRENCE GATE 86 ~ :-I' - 67 84 80 o <( o c::: >- W -J c::: W ~ ~ 51Ai 518 53 55A 558 57 75 77 79 81 83 83A 85 87 89 91 69 71 73 107 105 103 101 99 81 79 77 75 73 71 69 67 65 63 59 -I o :::0 CD "'0 o ;:+) "0- cnji Or: I - 0= ~= wet I - -J.;:: 0- Owner: Peterborough, Victoria, Northumberland and Clarington Catholic District School Board tv AI 93 95 97 99 101 ...n1A 53 51 49 47 45 43 41 39 31 o c::: ~ W -J :::::> o m <( o z o I c::: j!TITTTTJTTIJ I J~IJJ II tJ C') ~ Subject Site 58 56 54 52 50 48 46 ~1~ tI- 63 ~ LJl'of ~I~~~;I~I --I 1~ 44 ~I~I~I~I~I~I!-Q ~ ROSALYNNEAVE ~ ~_L~I s~ Js "---- 33 ~ Attachment: To Report PSD-073-1 ( CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2010~_ being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems if advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2009~0019; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section "12.4 SPECIAL EXCEPTIONS - URBAN RESIDENTIAL TYPE ONE (R1) ZONE" is hereby amended by adding a new "URBAN RESIDENTIAL EXCEPTION (R1-80) ZONE" as follows: Notwithstanding the provisions of 12.1, those lands zoned "R 1-80" on the Schedules to this By-law may be only used for the purposes of a private schooL" 2. Schedule "3" to By-law 84-63, 'as amended, is hereby further amended by changing the zone designation from: "Urban Residential Type One (R1) Zone" to "Urban Residential Exception (R1-80) Zone" 3. Schedule "A" attached hereto shall form part of the By-law. 4. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW read a first time this day of 2010 BY-LAW read a second time this day of 2010 BY-LAW read a third time and finally passed this day of 2010 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 866 This is Schedule "A" to By-law 2010- , passed this day of , 2010 A.D. T TI I I.J.-"'" I \ I - ~ ~ \ L LAWRENCE GATE ~ \ ~~~ ~ I\. I\. ~~ " -/~ 0 a:: ~~ ~ ~ W -l ::) a:: 0 ~ lD ~ -l a:: \ z w 0 ~ J: ,/ a:: ;: DOREEN CRESCENT \ \ tv ~r /7T1T I I I I 11\ S:: I I ~ Zoning Change From "R-1" To "R1-80" Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk II~ "~ "TTT "' V .1'11:...... . /. ~ R: , '). ~ ~~ 'Z~ <= ~ ~ro <J[I~ I ===\ ,. ~ i ~I ~ ~ ~OWMANVILLE ~ ~lit ~ I ~. ~ ZBA2~; ~ Schedule 3 867 ~n REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution #: By-law #: Report #: PSD-074-1 0 File #: RE 13.13 Subject: BOWMANVILLE WATERFRONT LAND ACQUISITION 153 PORT DARLINGTON ROAD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-074-10 be received; 2. THAT the property identified as 153 Port Darlington Road, Part Lot 11 ,Block B, Plan H50073, Part Lot 9, Broken Front Concession, former Town of Bowmanville, be approved for acquisition for the purchase price of $107,000.00, plus adjustments, and that the Municipality pay $33,000.00 to indemnify the Vendors for costs incurred for consulting fees, architectural drawings, permits and other expenditures subsequent to the fire; 3. THAT the funds for the purchase, the indemnification,and any associated costs, be charge to the Land Acquisition Account (110-50-130-85002-7401); 4. THAT the attached by-law be passed to authorize the Mayor and the Clerk, on behalf of the Municipality, to execute an agreement to acquire the property; and 5. THAT Staff and the Municipal Solicitor be directed to take all necessary actions to complete the transaction. CSLA, MCIP of Planning Services Reviewed bY:cJ ~ ~ Franklin Wu, Chief Administrative Officer IUFUdf 2 June 2010 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623:-0830 868 REPORT NO.: PSD-074-1 0 PAGE 2 1.0 BACKGROUND 1.1 The property located at 153 Port Darlington Road has been identified in the adopted Waterfront Land Acquisition Strategy, dated June 28th, 2004 as a future optional acquisition. The vacant lot is surrounded by Municipal lands and has 51 feet of frontage, a depth of 106 feet, and a total lot area of 0.12 acres (Attachment 1). 1.2 The home on this lot was severely damaged by fire in May of 2007. The property owners contacted staff to discuss their options for redevelopment. As a result, an appraisal report was completed which determined that the estimated fair market value of the property, with the fire damaged building, was $107,000 as of June 4, 2007. At that time the owners were looking for a much higher level of compensation and choose to explore other alternatives. 1.3 The building was demolished late in 2007. A second appraisal report was completed in 2009 when the property owners approached the Municipality about purchasing the property. The estimated fair market value as of February 19th, 2009 was between $80,000 to $100,000. The property owners proceeded with plans to build a new dwelling unit. 1.4 In April of this year the property owners contacted staff and indicated that they no longer planned to rebuild on the property and were offering the Municipality the opportunity to purchase the land. It was indicated that they had incurred expenses in order to obtain their building permit and although they had obtained the appropriate approvals to rebuild they no longer wished to continue. On May 7, 2010 the owners submitted a written request to staff offering to sell the property for the purchase price of $107,000.00 with an additional $33,000.00 as compensation for the costs incurred to date preparing plans, etc to rebuild. ,2.0 CONCLUSION 2.1 This lot is the last remaining parcel in the lands identified for Village Commercial adjacent to the future relocation of East Beach Road and north of the East Beach portion of Port Darlington Waterfront Park (Attachment 2). This property has qualified for a building permit, therefore, it could be sold and a housecould be constructed. The Village Commercial could be developed around the property. However, the Municipality oWns the remainder of the lands and this lot could be incorporated into the overall development. It would be advantageous for the Municipality to control all the Village Commercial property and would also allow for the intersection of Port Darlington Road and East Beach Road to be designed without the impingement of private property. 2.2 The Finance Department has confirmed that there is funding allocated in the 2010 Capital Budget for land acquisitions which would cover the negotiated price of $140,000.00 and any additional related costs. Staff are recommending that the lot be acquired to ensure that the Municipality has the ability to develop the Village Commercial as envisioned in the Port Darlington Neighbourhood Secondary Plan and to 869 REPORT NO.: PSD-074-10 PAGE 3 ensure that when the road is realigned the intersection can be design to an optimum layout. 2.3 This lot is the last remaining private property in the Village Commercial segment of the Port Darlington Neighbourhood Secondary Plan. The Municipality will have the ability in the future to call proposals for the development of the Village Commercial including options of selling or leasing the land to private developers or operators. 2.4 The signed Offer to Sell is Attachment 3 to this report. The closing date has been scheduled for July 9, 2010, providing Council approves the acquisition. Staff Contact: Isabel Little Attachments: Attachment 1 - Key Map Attachment 2 - Port Darlington Waterfront Park, East Beach portion Attachment 3 - Offer to Sell Attachment 4 - By-law 870 -I o ;0 (1) "'0 o ::+ "'U (J) CJ I o ...... ,I:lo. I -10. o Property Location Map (Bowmanville) 51 ~ ~" :t t~ I. .,.,j;-JI I ~ tv (r AI B888J Subject Property \:::::::::1 Municipality of Clarington Property RE 13.13 153 Port Darlington Road, Bowmanville ""I .. I" ~A '~,~. ' ". ~.':: /! ~'\ .)lY ~ I';'L" L-~ ~. .' \. ~,,,.,.. ."'.,. :. . III ,-. -.' ., IC' . . ~ ..'" ~' J.-:-" - ~t ~ ,..... , . lI"it ----I . ~ "" J ~ ,. '."t -~ -..... .., .. ~J L . ;"....:<,. '.t1 ()) -.J -" ... I I I I lUItllCM. Mo_ __ flAY WArER POLLUTION CONTROL PLANT o ON TAR .... .... """"- . .... - .....~1DI .... .U'WCIn' FtAllJE .. ..1IJIFlItIrf1 ~ .....y .. ... AC1MT'f ... ..,,_.,....._AIlI[Il, .. ML~ ..... UlIfMC, ~ L A K t I I I I :;~~~-E-;-S C ~--S ~~1 I YACHTS D: I I I .........,COJr-.cnGI I lD .-....... lIUlI. I I I, ~ IWJ1JIl f'\JIfII_ M.CMI I SMII;TIL~t I ..__ __.I- I I r I I I I -I- t ...... ~ .... --I..... ~ -w ...... a:: u I I I I I I '-',,--1 I I I ...... --l --l > Z -< ~ ~ o m \ \ \ \ \ " , '1 I I I I I _ ___...L__ -l o ;::0 (1) "'0 o :::+)> "'0= (J)m 00 I ::T 03 ~(1) I ::J ....,\, r-+ ON ... E1 ... SCALE - , I 150 o l'AST IJEACH CCNCIP1\JAL u...... ........ DAlE - OCTOllEll 2005 PROIIECT NO. - 2+-"" .. · EAST BEACH · .. PORT DARLINGTON WATERFRONT PARK _ CONCEPTUAL MASTER PLAN MUNICIPAUTY Or' CLARINGTON ... N COOSUlTANTS INC. Lancbcope ArchItects 189~ C1ement. Rood unit 166 City af P5dtem~ Ottarlo Lt. - "Y5 rei..: Sl05 - 688-7il54 e ..'. OJ -...J I\) MLLc:t~1 '"I'='I Il " To Report PSD-074-1 0 OFFER TO SELL The undersigned, Dorothy Ada Conlin and Marion Elaine Hamilton (the "Vendors"), hereby agrees to and with THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON (the "Purchaser"), to sell the property known for municipal purposes in 2010 as 153 Port Darlington Road, Bowmanville, Ontario and being more particularly described as Part Lot 11, Block B Plan H50073, Part Lot 9, Broken Front Concession, former Town of Bowmanville and Town of Newcastle, now Municipality ofClarington, Regional Municipality of Durham (the "Property"), for the purchase price 'of ONE HUNDRED FORTY THOUSAND ($140,000.00) DOLLARS (the "Purchase Price"), subject to adjustments. The Purchase Price comprises ONE HUNDRED AND SEVEN THOUSAND DOLLARS as the market value of the land plus Thirty-Three ($33,000.00) Dollars to indemnify the Vendor for costs incurred in obtaining necessary pennits and proposals to replace the dwelling on the land which was destroyed by fire. ADDITIONALLY, the Purchaser agrees with the Vendor to the following tenns and conditions: 1. This transaction is to be completed no later than 5:00 p.m. on July 9th, 2010 (the "Closing Date"), which date may be extended or amended by written agreement of the solicitors for the parties, and on which date vacant possession of the Property is to be given to the Purchaser. 2. This Agreement of Purchase and Sale may be executed in counterparts and delivery of an executed copy of same by each party to the other shall constitute complete offer and acceptance thereof. 3. The Vendor represents and warrants to the Purchaser that during the time the Vendor has owned the Property, the Vendor has not caused any building on the Property to be insulated with insulation containing ureafonnaldehyde, and that to the best of the Vendor's knowledge no building on the Property contains or has ever contained insulation that contains ureafonnaldehyde. This warranty shall survive and not merge on the completion of this transaction. 4. Except as provided in paragraph 6 hereof, the Vendor shall discharge all encumbrances and restrictions registered against title to the Property at her expense on or before the completion of this transaction. 5. The Purchaser is to be allowed until July 2nd, 2010 (the "Requisition Date") to examine the title to the Property at his own expense and to satisfy itself that there are no outstanding orders or deficiency notices affecting the Property and that its present use may be lawfully continued. The V endor hereby consents to governmental agencies releasing to'Purchaser details of all outstanding orders affecting the Property. The Vendor agrees to execute and deliver such further authorizations in this regard as Purchaser may reasonably require in this regard. 6. PROVIDED the title is good and free from all registered restrictions, charges, liens and encumbrances save and except for: (a) any registered restrictions or covenants that run with the land, provided that such are complied with; (b) any municipal agreements and registered agreements with publicly regulated utilities; providing such have been complied with. or security has been posted to ensure compliance and completion as evidenced by letter from the relevant municipality or utility supplier; and (c) any minor easement for the supply of domestic utility or telephone services to the Property or adjacent properties. If on or before the Requisition Date any valid objection to title or to any outstanding work order or deficiency notice and which the Vendor is unable or unwilling to remove, remedy or satisfy and which Purchaser will not waive, this Agreement notwithstanding any intennediate acts or negotiations in respect of such objections, shall be at an end and all monies paid shall be returned with interest but without deduction by the Vendor to the Purchaser. Save as to any valid objection so made by such day and except for any objection going to the root of the title, the Purchaser shall be conclusively deemed to have accepted Vendor's title to the Property. 873 2 7. The Purchaser shall be credited towards the Purchase Price with the amount, if any, which it shall be necessary for the Purchaser to pay to the Minister ofN ational Revenue in order to satisfy the Purchaser's liability in respect of tax payable by the Vendor under the non-residency provisions of the Income Tax Act by reason of this sale. The Purchaser shall not claim such credit if the Vendor delivers on completion the prescribed certificate or the statutory declaration stating that the Vendor is not then a non-resident of Canada. 8. The Vendor shall deliver on the completion of this transaction additional evidence of compliance of the transaction with the Family Law Act, R.S.O. 1990, c.F3, as amended, as the Purchaser, acting reasonably, may require. 9. Except as herein expressly provided, this Agreement shall extend to and be binding upon and enure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto. 10. THIS OFFER TO BE ACCEPTED BY THE Purchaser on or before June 28th, 2010 otherwise it shall become null and void. This offer, when accepted, shall constitute a binding contract of purchase and sale and time in all respect shall be the essence of this Agreement. It is agreed that there is no representation, warranty, collateral agreement or condition affecting this Agreement or the Property other than as expressed herein in writing. II. If this transaction is subject to Goods and Services Tax (G.S.T.), then such tax shall be paid in addition to the Purchase Price. The Purchaser hereby confirms that the Purchaser is a registrant under the Excise Tax Act (Canada), (Registration No. I 06979800RT0001). The Purchaser covenants to remit as required by the Act any G.S.T. payable in respect 9f the sale of the Property to the Purchaser and to indemnify the Vendor in respect of any G.S.T. so payable. The Purchaser is not required to remit to the Vendor G.S.T. on the Closing Date. This covenant shall survive and not merge on the completion of this transaction. 12. If requested by Purchaser, Vendor will deliver any sketch or survey of the Property within Vendor's control to Purchaser as soon as possible and prior to the Requisition Date. If a discharge of any Charge/Mortgage held by a corporation ihcorporated pursuant to the Trust and Loan Companies Act (Canada), Chartered Bank, Trust Company, Credit Union, Caisse Populaire or Insurance Company and which is not to be assumed by Purchaser on completion, is not available in registrable form on completion, Purchaser agrees to accept Vendor's lawyers personal undertaking to obtain, out of the closing funds, a discharge in registrable form and to register same on title within a reasonable period of time after completion, provided that on or before completion Vendor shall provide to Purchaser a mortgage statement prepared by the mortgagee setting out the balance required to obtain the discharge, together with a direction executed by Vendor directing payment to the mortgagee of the amount required to obtain the discharge out of the balance due on completion of this transaction. J 3. The Property shall remain at the risk of the Vendor until the completion of this transaction. 14. The Vendor covenants that the Property will be in a clean condition immediately prior to the completion of this transaction. This covenant shall survive and not merge on the completion of this transaction. 15. This Agreement shall be effective to create an interest in the Property only if Vendor complies with the subdivision control provisions of the Planning Act by completion of this transaction, and Vendor covenants to proceed diligently at her expense to obtain any necessary consent by prior to the completion of this transaction. 16. A Transfer/Deed for the Property shall, save for the Land Transfer Tax Affidavit, be prepared in registrable form at the expense ofthe Purchaser. Ifrequested by the Purchaser, Vendor covenants that the Transfer/Deed to be delivered on completion shall contain the statements contemplated by Section 50(22) of the Planning Act, R.S.O. 1990, c.P.!3, as amended. 17. The Vendor and Purchaser acknowledge and agree that if the Teraview Electronic Registration System (the "ERS") is operative in the Land Titles Office in which title to the Property is recorded, then the following provisjons shall apply: 874 3 (a) the parties shall instruct their respective solicitors to enter into an escrow closing agreement in the Purchaser's Solicitors' standard fonn, (hereinafter referred to as the "Escrow Document Registration Agreement') establishing the procedures for completion of this transaction by means of the ERS; (b) the delivery and exchange of documents, monies and possession of the Property and the release thereof to the Vendor and the Purchaser, as the case may be, shall not occur contemporaneously with the registration ofthe transfer/deed ofland and other registrable documentation, and shall be governed by the Escrow Document Registration Agreement pursuant to which the Vendor's Solicitors and the Purchaser's Solicitors will hold in escrow all documents, monies received by them and will not release same to their respective clients except in strict accordance with the Escrow Document Registration Agreement; and (c) each of the parties hereto agrees that any documents not intended for registration on title to the Property may be delivered to the other party hereto in properly executed fonn by facsimile transmission or other similar system reproducing the original, provided the party transmitting any such document shall also deliver the original thereofto the recipient party by ovemight courier sent on the Closing Date or by such other means and/or within such other time as may be agreed to by the parties' respective solicitors, 18, On the closing of the transaction, the Vendor shall provide to the Purchaser, the Purchaser's fonn of the following documents: a. Undertaking to Re-adjust b, Section 116 of the Income Tax Act/Family Law Act Affidavit c. Declaration of Possession d. Construction Lien Act affidavit 19. Any rents, mortgage interest, realty taxes including local improvement rates and unmetered public or private utility charges and unmetered cost of fuel, as applicable, shall be apportioned and allowed to the day of completion, the day of completion itself to be apportioned to the Purchaser. 20. Time shall in all respects be of the essence hereof provided that the time for doing or completing of any matter provided for herein may be extended or abridged by an agreement in writing signed by Vendor and Purchaser or by their respective lawyers who are hereby specifically authorized'to do so, 21. If necessary for registration purposes, the Municipality shall prepare, at its expense, a plan of survey for the Property. 22. Any tender of documents or money may be made on the parties or their respective solicitors. 23. This Agreement shall be read with all changes of gender or number required by the context. 24. Any Notice required to be served by the Vendor upon the Purchaser pursuant to the provisions of this Agreement shall be deemed to be good, valid and sufficient service upon the_ Purchaser If served personally, mailed by pre-paid registered mail or sent by facsimile transmission addressed to: Municipality of Clarington 40 Temperance Street Bowmanville, Ontario Ll C 3A6 Attention: Faye Langmaid, Acting Director of Planning Services Facsimile No. (905) 623-0830 and any notice required to be served by the Purchaser upon the Vendor pursuant to the provisions of this Agreement shall be deemed to be good, valid and sufficient service upon the Vendor if served personally, mailed by pre-paid registered mail or sent by facsimile transmission addressed to: 875 Marion Hamilton Dorothy Conlin 4 or such other telefax number or address of which either party has notified the other party in writing. Any such notice telefaxed or mailed or delivered shall be deemed good and sufficient notice under the terms of this Agreement and if telefaxed or delivered prior to 4:30 p.m. on any business day (excluding Saturdays, Sundays and statutory holidays) shall be deemed to have been received at the time of delivery or transmission and if mailed by pre-paid registered mail, it shall be deemed to have been received on the ,third business day (excluding Saturdays, Sundays and statutory holidays) following the mailing thereof. Notwithstanding the foregoing, in the event that it may be reasonably anticipated that due to Force Majeure any notice will not be received within the time limit set out above, then such notice shall be sent by an alternate means of transportation which it may reasonably be anticipated will cause the notice to be received reasonably expeditiously by the addressee. 25. For the purposes of this Agreement, the term "Force Majeure" means any delay for the duration of the delay which is imposed by reason of strikes, lockouts, riots, wars or acts of military authority, acts of public enemies, sabotage, epidemics, washouts, nuclear and radiation activity or fallouts, rebellion or civil commotion, fire or explosion; flood, wind, water, earthquakes or other casualty, or an Act of God and any act, omission or event whether of the kind herein enumerated or otherwise. not within the control of the parties none of which has been caused by the deliberate default or act or omission by the parties and none of which has been avoidable by the exercise of reasonable effort or foresight by the parties. DA TED atb/€M-1'?1t~ntario this~ day of -In CJ-:1 ,2010. DOROTHY ADA CONLIN ) JJ. '\ I. .) / /, , 'tJrrt/11t/ k-l.!t--r/ Dorothy Ada Co'nlin ~ '~ ') f.,. . Cwitness DATED at Bowmanville, Ontario this 25 day ofL.h'l.,4...-q ,2010. / ..-~-} THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Per: Jim Abernethy, Mayor Patti 1. Barrie, Municipal Clerk We have the authority to bind the Corporation, 876 Attachment 4 To ReportPSD-074-1 0 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2010- being a By-law to authorize the purchase agreement between the Corporation of the MuniCipality of Clarington and MARION ELAINE HAMILTON and DOROTHY ADA CONLIN to sell the property known for m~nicipal purposes in 2010 as 153 Port Darlington Road, Bowmanville, Ontario and being more particularly described as Part of Lot 11, Block B, P~~,~,H5?07~;,:~eroken Front Concession, former Town of Bowmanville, ,:,Jind~ Town of Newcastle, now Municipality of Clarington, Regional Municipality of Durham NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington, a sale and purchase agreement respecting 153 Port Darlington Road between Marion Elaine Hamilton and Dorothy Ada Conlin and the Corporation. BY-LAW read a first time this day of June 2010 BY-LAW read a second time this day of June 2010 BY-LAW read a third time and finally passed this day of June 2010 Jim Abernethy, Mayor /, Patti L. Barrie, Municipal Clerk 877 ~~n REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution#: By-laW#: N/A Report#: COD-022-10 File#: Subject: TENDER NO. Q201 0-19 - SUPPLY, DELIVERY & INSTALLATION OF ONE (1) COLUMBARIUM RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-022-10 be received; 2. THAT Rock of Ages Canada Incorporated, Stanstead, Quebec, with a total bid in the amount of $31 ,972.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Quotation Q2010-19, be awarded the contract for Supply, Delivery & Installation of One (1) Columbarium, as required by the Municipality of Clarington, Operations Department; 3. THAT the additional funds in the amount of $1,972.00 be drawn from the Cemeteries Capital Reserve Fund; and 4. THAT the funds expended be drawn from the Operations Department 2010 Capital Account 110-36-326-83676-7401. Submitted by: Reviewed by: \ O~~~ Franklin Wu, Chief Administrative Officer Ie Marano, H.B.Sc., C.M.O., Director of Corporate Services MM\JDB\bh CORPORATION OF THE MUNICIPALITY OF CLARI~Gil(Qft.I 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623=3'319 REPORT NO.: COD-022-10 PAGE 2 1.0 BACKGROUND AND COMMENT 1.1 Quotation Q201 0-19 was issued for the Supply, Delivery and Installation of One (1) Columbarium, as required by the Operations Department. Subsequently, three bid submissions were received and tabulated as per Schedule "A" attached. 2.0 ANALYSIS 2.1 The low bid submission from Carrier Mausoleums Constructor Incorporated, Bolton, Ontario was non-compliant due to the insertion of clauses which changed the terms of the agreement. In accordance with Purchasing By-law #2006-127, Article 23.03 e) the submission is rejected. 2.2 The second low bid submitted by Rock of Ages Canada Incorporated, Stanstead, Quebec is compliant. The compliant bid meets the quotation specifications. 2.3 The references for Rock of Ages Canada Incorporated have been checked and are satisfactory . 2.4 The Operations Department has provided the documentation to the Ministry of Consumer Services Cemeteries Regulation Unit Consumer Protection Branch and has received approval for the columbarium design. 2.5 After review and analysis of the bids by the Operations Department and Purchasing, it was mutually agreed that the low compliant bidder, Rock of Ages Canada, Stanstead, Quebec, be awarded the contract for the Supply, Delivery & Installation of One (1) Columbarium. 1402 REPORT NO.: COD-022-10 PAGE 3 3.0 FINANCIAL 3.1 The 2010 Capital budget allocated $30,000.00 for the columbarium. As per the Purchasing By-law 2006-127, Section 15.06 - Reports to Designated Official, Committee or Council, "Where the bid made by the lowest responsive and responsible bidder is not accepted, or where the lowest and responsible bid exceeds the approved budget allocation, the Purchasing Manager shall, in consultation with the appropriate Designated Official of the requesting Department, submit a report to the Committee and/or Council providing a list of written Quotations received with recommendations for award of the Contract." 3.2 The additional funds in the amount of $1,972.00 required to complete this purchase can be drawn from the Cemeteries Capital Reserve Fund. This reserve fund will require replenishing in the future years budgets. 3.3 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Operations. 4.0 CONCLUSION 4.1 To award the contract to Rock of Ages Canada Incorporated, Stanstead, Quebec, for Quotation Q2010-19 Supply, Delivery & Installation of One (1) Columbarium. 5.0 INPUT FROM OTHER SOURCES 5.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Director of Operations Attachments: Attachment 1 - Schedule "A", Bid Summary 1403 ~n REPORT CORPORATE SERVICES DEPARTMENT Schedule "A" Bid Summary Tender Q2010-19 BIDDER TOTAL BID : (excluding GST) Rock of Ages Canada Incorporated $31,972.00 Stanstead, QC KMI Columbarium Inc. $34,450.00 Cranbrook, BC Carrier Mausoleums Constructor Inc. $28,995.00* Bolton, ON rejected *non-compliant bid 1404 ~ REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution#: By-laW#: N/A Report#: COD-023-10 File#: Subject: CL201 0-19, CERTIFIED PLUMBING SERVICES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report COD-023-1 0 be received; 2. THAT Brent's Plumbing, Courtice, Ontario, with total bid price of $69,597.95 (excluding HST) be awarded the contract to provide Plumbing Services as required by the Municipality of Clarington, for a three year term; 3. THAT pending satisfactory pricing and service the contract be extended for a up to two additional one year terms; and 4. THAT the funds expended be drawn from the various Current Operating Budget Accounts. ~~ O t-?< // Q", f) "~ . . \. ,L~_ . . ~..... Reviewed by: '..,~ ~.. Franklin Wu, Chief Administrative Officer Submitted by: Marie Marano, H.B.Sc., C.M.O., Director of Corporate Services MM\JDB\sm\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 1405 REPORT NO.: COD-023-10 PAGE 2 1.0 BACKGROUND AND COMMENT 1.1 Tenders were publicly advertised and companies were invited to bid on the tender document for the provision of Plumbing Services as required by the Municipality of Clarington for the period of August 1,2010 to July 31, 2013, with prices remaining firm for the first year. There is an option to extend the contract for two additional one (1) year terms pending satisfactory pricing and service. Subsequently, tenders were received and tabulated as per below. BIDDER TOTAL BID Excludine: HST Brent's Plumbing $ 69,597.95 Courtice, ON Prairie Plumbing Ltd. $ 74,210.20 Oshawa, ON Canadian Tech Air Systems $ 84,046.14 Scarborough, ON 2.0 ANALYSIS 2.1 After review and analysis of the bids by the Operations Department, Community Services and Purchasing, it was mutually agreed that the low compliant bidder, Brent's Plumbing, Courtice, Ontario, be awarded the contract for Plumbing Services. 2.2 Brent's Plumbing, Courtice, Ontario is the current provider of these services to the Municipality of Clarington in the past and the level of service has been satisfactory. 2.3 The references were contacted and were found to be acceptable. 1406 REPORT NO.: COD-023-10 PAGE 3 3.0 FINANCIAL 3.1 The required funds will be drawn from the various years Current Budget Accounts. 3.2 For the information of Council, the overall estimated contract pricing received represents an approximate annual increase of seven percent (7%) from the previous year. 4.0 CONCLUSION 4.1 To award the contract for the lowest compliant bidder Brent's Plumbing, Courtice, Ontario. 5.0 INPUT FROM OTHER SOURCES 5.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Joe Caruana, Director of Community Services Fred Horvath, Director of Operations 1407 ~ REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution#: By-laW#: N/A Report#: COD-024-10 File#: Subject: CL2010-20, CERTIFIED ELECTRICAL SERVICES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-024-10 be received; 2. THAT George Moore Electric, Orono, Ontario, with total bid price of $78,709.31 (excluding HST) be awarded the contract to provide Electrical Services as required by the Municipality of Clarington, for a three year term; 3. THAT pending satisfactory pricing and service the contract be extended for a up to two additional one year terms; and 4. THAT the funds expended be drawn from the various Current Operating Budget Accounts. Submitted by: _-a~~ Marie Marano, H.B.Sc., C.M.O., Director of Corporate Services Reviewed by: 0 p~[.(7 -=-- .fAR Franklin Wu, Chief Administrative Officer MM\JDB\sm\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 1408 REPORT NO.: COD-24-10 PAGE 2 1.0 BACKGROUND AND COMMENT 1.1 Tenders were publicly advertised on the Clarington Website and the Ontario Public Buyers website. This tender call was for qualified firms to provide pricing for the provision of Electrical Services as required by the Municipality. 1.2 Subsequently, ten submissions were received. Submissions are tabulated below: BIDDER TOTAL BID (excluding HST) George Moore Electric $ 78,709.31 Orono, ON AF Controls Canada Inc. $ 89,330.68 Scarborough, ON MDK Electric Ltd. $ 90,707.95 Ajax, ON Danik Electrical Construction Company Limited $100,879.00 Toronto, ON Advanced Electrical Services (Fred Hermetz) $108,015.00 Oshawa, ON Evans Electrical Services $111,435.00 Markham, ON Snowden Electric $114,359.31 Bowmanville, ON Ferguson Electric Company Ltd $115,695.00 Cobourg, ON Vickery Electric Contracting Limited $115,995.31 Whitby, ON Orbit Electrical Contractors Ltd. $132,859.31 Oshawa, ON 1.3 The contract term is for the period of August 1, 2010 to July 31, 2013, with prices remaining firm for the first year. There is an option to extend the contract for two additional one (1) year terms pending satisfactory pricing and service. 1409 REPORT NO.: COD-24-10 PAGE 3 2.0 ANALYSIS 2.1 After review and analysis of the bids by the Operations Department, Community Services and Purchasing, it was mutually agreed that the low compliant bidder, George Moore Electric, Orono, Ontario, be awarded the contract for Electrical Services. 2.2 George Moore Electric, Orono, Ontario is the current provider of these services to the Municipality of Clarington in the past and the level of service has been satisfactory. 2.3 The references were contacted and were found to be acceptable. 3.0 FINANCIAL 3.1 The required funds will be drawn from the various years and departments' Current Operating Budget Accounts. 3.2 For the information of Council, the overall estimated contract pricing received represents an approximate annual decrease of approximately four percent (4%) from the previous year given the lower mark-up on materials. 4.0 CONCLUSION 4.1 To award the contract for the lowest compliant bidder George Moore Electric, Orono, Ontario. 5.0 INPUT FROM OTHER SOURCES 5.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Joe Caruana, Director of Community Services Fred Horvath, Director of Operations 1410 ~n REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7, 2010 Resolution#: By-laW#: N/A Report#: COD-025-10 File#: Subject: TENDER NO. CL201 0-15 - SUPPLY & DELIVERY OF ONE (1) 60,000 G.V.W. TANDEM DIESEL STREET FLUSHER TRUCK RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee' recommend to Council the following: 1. THAT Report COD-025-1 0 be received; 2. THAT Joe Johnson Equipment, Innisfil, Ontario, with a total bid in the amount of $179,766.16 (net of H.S.T. rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2010-15, be awarded the contract for Supply & Delivery of One (1) 60,000 G.V.W. Tandem Diesel Street Flusher Truck, as required by the Municipality of Clarington, Operations Department; 3. THAT the funds expended be drawn from the Operations Department 2010 Replacement of Fleet-Roads Account 110-36-388-83642-7401. Submitted by: arie Marano, H.B.Sc., C.M.O., Directo5ff Corporate Services Reviewed by: U ~ ~ Franklin Wu, Chief Administrative Officer MM\JDB\bh CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 1411 REPORT NO.: COD-025-10 PAGE 2 1.0 BACKGROUND AND COMMENT 1.1 . Tenders were publicly advertised and called for the Supply and Delivery of One (1) 60,000 G.V.W. Tandem Diesel Street Flusher Truck, as required by the Operations Department. Subsequently, three tenders were received and tabulated as per Schedule "A" attached. 1.2 The tender document made provision for bids with an option to trade in an existing unit. Schedule "A" attached provides both an outright purchase price and an after trade price. 2.0 ANALYSIS 2.1 After review and analysis of the bid by the Operations Department and Purchasing, it was mutually agreed that the low compliant bidder, Joe Johnson Equipment, Innisfil, Ontario, be awarded the contract for the Supply and Delivery of One (1) 60,000 G.V.W. Tandem Diesel Street Flusher Truck. Based on staff review the bid amount offered is fair and reasonable. 2.2 Joe Johnson Equipment, Innisfil, Ontario, has provided similar services to the Municipality of Clarington in the past and the level of service has been satisfactory. The references for Joe Johnson Equipment have been checked and are satisfactory. 3.0 FINANCIAL 3.1 The purchase of one (1) 60,000 G'v.W. Tandem Diesel Street Flusher Truck is a replacement unit for the Operations Department. 3.2 The Operations Department is recommending the acceptance of the bid price after trade of the 1989 Ford L8000 7.8L Diesel Rosco Street Flusher (Unit #89529). 1412 REPORT NO.: COD-025-10 PAGE 3 3.3 The funds budgeted in the amount of $200,000.00 for the purchase of One (1) 60,000 G.V.W. Tandem Diesel Street Flusher Truck are provided in the Operations Department 2010 Replacement of Fleet-Roads Account 110-36-388-83642-7401. 3.4 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Operations. 4.0 CONCLUSION 4.1 To award the contract to Joe Johnson Equipment, Innisfil, Ontario, for Tender CL2010-15, 60,000 G'v.W. Tandem Diesel Street Flusher Truck. 5.0 INPUT FROM OTHER SOURCES 5.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Director of Operations Attachments: Attachment 1 - Schedule "A", Bid Summary 1413 ~ REPORT CORPORATE SERVICES DEPARTMENT Schedule "A" Bid Summary Tender CL2010-15 BIDDER TOTAL BID TOTAL BID (with trade-in & net of (withouttrade-in & . HST rebate) net ofHSTrebate) Joe Johnson Equipment $179,766.16 $192,486.16 Innisfil, ON Dependable Truck & Tank Limited Brampton, ON $180,563.96 $189,213.56 Performance Mack Mississauga, ON $193,374.53 $202,024.13 1414 ~n REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution#: By-laW#: N/A Report#: COD-026-10 File#: Subject: CO-OPERATIVE TENDER NO. T -280-2010 - SUPPLY AND DELIVERY OF SODIUM CHLORIDE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-026-10 be received; 2. THAT The Canadian Salt Company Limited, Mississauga, Ontario, with a total bid price of $1 ,786,470.07 (net of H.S.T. rebate), for the Municipality of Clarington's requirements for sodium chloride for the next three years, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender T- 280-2010, be awarded the contract to supply approximately 27,300 tonnes of sodium chloride, as required by the Municipality of Clarington Operations Department; 3. THAT pending satisfactory pricing and service and approval by the Durham Purchasing Co-operative, the contract be extended for a fourth and fifth year; and 4. THAT the funds expended be drawn from the Operations Department Winter Control/Sanding/Salting Miscellaneous Operating Supplies Account 100-36-383-10295- 7712. Submitted by: Reviewed by: Q,H.JJ2 ~ ranklin Wu, Chief Administrative Officer MM\JDB\bh CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-62l~175 REPORT NO.: COD-026-10 PAGE 2 1.0 BACKGROUND AND COMMENT 1.1 A tender for the Supply and Delivery Sodium Chloride was issued on a co-operative basis with the Municipality of Clarington, City of Oshawa, City of Pickering, City of Peterborough, City of Kawartha Lakes, County of Peterborough, Town of Ajax, Town of Whitby, Township of Scugog, Township of Uxbridge, Township of Havelock- Belmont-Methuen, Township of Duro-Dummer, Township of Smith-Ennismore, Township of Asphodel-Norwood, Township of Cavan-Millbrook-North Monaghan and the Region of Durham participating. The host agency for the tender call was the Region of Durham. 1.2 The tender was publicly advertised and called for bids for the Supply and Delivery Sodium Chloride as required by the co-operative agencies. Subsequently, tenders were received and tabulated as per Schedule "A" attached. 1.3 The contract resulting from this tender will cover the supply of sodium chloride on an as required basis for a three year term with the option to extend for two additional years. 2.0 ANALYSIS 2.1 Bids were received from The Canadian Salt Company Limited, Mississauga, Ontario, and Sifto Canada Corporation, Mississauga, Ontario. 2.2 The Canadian Salt Company Limited, Mississauga, Ontario was the low complaint bid for all Co-operative Group Members. 2.3 The low bid for the Municipality of Clarington is The Canadian Salt Company Limited, Mississauga, Ontario for the supply of sodium chloride. 1416 REPORT NO.: COD-026-10 PAGE 3 2.4 The Canadian Salt Company Limited, Mississauga, Ontario is the low bid for the delivery of sodium chloride, however the Region of Durham has noted that the contract for supply only should be awarded to The Canadian Salt Company Limited. 2.5 The Region of Durham has advised that the cost for supply and delivery directly from The Canadian Salt Company Limited's mine is cost prohibitive based on the co- operative tender results from T-279-201 0 for the Delivery Sodium Chloride. Results from this tender will be released to the co-operative members once approval has been received the from the Region of Durham's legal department. 2.6 The Canadian Salt Company Limited, Mississauga, Ontario has previously performed satisfactorily for the Municipality of Clarington. 3.0 FINANCIAL 3.1 Funds required to complete the purchases of the required products are provided in the Operations Department various 2010,2011 and 2012 operating accounts. 3.2 The three year contract based on the estimated usage of 9,100 tonnes annually is $1,786,470.07 (net of H.S.T. rebate) respectively, as per Schedule "A" attached. 3.3 The tendered unit prices excluding taxes from The Canadian Salt Company Limited, Mississauga, Ontario are as follows: Year 1 $62.49 per tonne; Year 2 $64.29 per tonne, Year 3 $66.14 per tonne, Year 4 $68.44 per tonne and Year 5 $70.44 per tonne. 3.4 The tendered unit price for 2010 from The Canadian Salt Company Limited, Mississauga, Ontario, reflects approximately a 2.8% increase over the 2009 unit price. 3.5 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Operations. 1417 REPORT NO.: COD-026-10 PAGE 4 4.0 CONCLUSION 4.1 After review and analysis of the bids by Purchasing and Operations, it was mutually agreed that the bid from, The Canadian Salt Company Limited, Mississauga, Ontario be recommended for the contract for the supply of sodium chloride for a three year term. 5.0 INPUT FROM OTHER SOURCES 5.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Director of Operations Attachments: Attachment 1 - Schedule "A", Bid Summary 1418 PAGE 5 Schedule "A' Bid Summary Co-Operative Tender T-280-2010 REPORT NO.: COD-026-10 BIDDER SHEDULE A SHEDULE A SHEDULE B SHEDULE B SUPPLY OF SODIUM SUPPLY OF SODIUM SUPPL Y & DELIVERY SUPPL Y & DELIVERY CHLORIDE CHLORIDE OF SODIUM OF SODIUM CHLORIDE CHLORIDE Cooperative Municipality of Cooperative Municipality of Clarington Consumption Clarington Consumption Consumption Consumption 3 Year Requirement 418,626 tonnes 27,300 tonnes 418,626 tonnes 27,300 tonnes The Canadian Salt $27,394,242.43 $1,786,470.07 $31,015,189.88 $2,022,604.15 Company Limited Mississauga, ON Sifto Canada Corporation $28,206,470.64 $1,839,438.18 $31,567,561.86 $2,058.626.17 Mississauga, ON - .. - . . .. All pnces are net of H.S.T. rebate All pnces are Freight on Board Bowmanvllle Dock. ...... ~ ...... (() Claringron REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution# By-laW#: N/A Report#: COD-028-10 File#: Subject: CL2010-17 GARBAGE AND RECYCLE COLLECTION AND DISPOSAL RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-028-10 be received; 2. THAT J & F Waste Systems Inc., Ajax, Ontario, with an estimated yearly cost of $49,313.14 (net of HST Rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2010-17, Supply of Garbage and Recycling Containers and Collection and Oisposal from Various Municipal Locations be awarded the contract as required by the Municipality of Clarington for a three year term beginning July 1, 2010; 3. THAT pending satisfactory pricing and service the contract be extended for a up to two additional one year terms; and 4. THAT the funds expended be drawn from the respective operating budgets. Submitted by: ~ . arie Marano, H.B.Sc., C.M.O., Director of Corporate Services Reviewed by6~..:... €AJk Franklin Wu, Chief Administrative Officer MM\JOB\SM\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1420 REPORT NO.: COD-028-10 PAGE 2 1. BACKGROUND AND COMMENT 1.1 Tenders were publicly advertised and issued for the Supply of Garbage and Recycling Containers and Collection and Disposal from Various Municipal Locations. 1.2 Seven (7) bids were received of which six (6) were deemed to be compliant submissions. 1.3 Subsequently, the compliant bids were received and tabulated as per the attached bid summary, marked Schedule "A". 1.4 The pricing received is firm for the first year of the three year contract. The contractor has the option to request pricing increase on the anniversary of the contract to allow for CPI cost adjustments to the operational or lift fees. 1.5 Within this contract, there is also the provision of a Diesel Fuel Cost Adjustment for the collection vehicles. The successful company can request an annual diesel cost adjustment on the contract anniversary date. This adjustment will be based on the' average change of Diesel costs from year to year as provided in the Canadian Industry Price Index, Diesel Fuel catalogue and is based on the differential between the two preceding years' average. 2. ANALYSIS 2.1 After review and analysis of the bids by the Operations Department, Community Services, Clerks Department, Emergency and Fire Services and Purchasing, it was mutually agreed that the low compliant bidder, J & F Waste, Ajax, Ontario, be awarded this contract. 2.2 J & F Waste, Ajax, Ontario is the current provider of these services to the Municipality of Clarington and their level of service has been satisfactory. 1421 REPORT NO.: COD-028-10 PAGE 3 3. FINANCIAL IMPLICATIONS 3.1 Based on the pricing of the current contract, the Municipality of Clarington is expected to see a savings of almost twenty-five percent (25%). 3.2 In 2009, we spent approximately $65,882.16 (excluding GST) over the course of the year. Using the proposed prices, the projected cost for the first year of the contract would approximately $49.313.14 (net of HST rebate). 3.3 The required funds will be drawn from the various department's Current Operating Budget Accounts 4. CONCLUSION 4.1 To award the contract to the lowest compliant bidder J & F Waste Systems Inc., Ajax, Ontario. 5. INPUT FROM OTHER SOURCES 5.1 This report has been reviewed for recommendation by the Purchasing Managerwith the appropriate departments and circulated as follows. Concurrence: Fred Horvath, Director of Operations Joe Caruana, Director of Community Services Gord Weir, Director of Emergency and Fire Services Anne Greentree, Deputy Clerk Attachments: Attachment 1 - Schedule "A", Bid Summary 1422 qWilJgron ATTACHMENT 1_ A TO REPORT' CbO-@ ?-IO Municipality of Clarington SUMMARY OF BID RI;SUL TS Tender CL2010-17 GARBAGE AND RECYCLE COLLECTION AND DISPOSAL I BIDDER I TOTAL BID LJ (net HST rebate.. . . J & F Waste Systems Inc. Ajax, ON $ 47,942.00 U-Pak Disposals Ltd. $ 50,040.16 Etobicoke, ON Miller Waste Systems Inc. $ 54,927.57 Pickering, ON Waste Management of Canada Inc. $ 60,498.22 Waterloo, ON Waste Services CA Inc. Peterborough, ON $ 62,492.57 National Waste Services Inc. Ajax, ON $ 65,409.91 1423 ~n REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 7,2010 Resolution#: By-laW#: N/A Report#: COD-029-10 File#: Subject: RFP201 0-01 , MULTIFUNCTIONAL DIGITAL COPIERS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report COD-029-1 0 be received; 2. THAT the proposal received from Ricoh Canada Inc., Toronto, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2010-01 be awarded the contract for the Supply and Maintenance of Digital Multifunction Copiers for the Municipality of Clarington, Various Departments for a five year term. The estimated annual value of this contract is $51,501.76 (net of HST rebate); and 3. THAT the funds be drawn from the current operating budget Account # 100-16- 130-00000-7152. Submitted by: arie Marano, H.B.Sc., C.M.O., Director of Corporate Services ~ LQ, - p "'\7, i~~ ' . L." ..J \..(." Reviewed by:( . l - >\.j, Franklin Wu, Chief Administrative Officer MM\JDB\sm\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 1424 REPORT NO.: COD-29-10 PAGE 2 1.0 BACKGROUND AND COMMENT 1.1 A Request for Proposal (RFP) was drafted for the Supply and Maintenance of Multifunctional Copiers as required by the Municipality of Clarington. 1.2 This RFP was publicly advertised on the Municipality's website as well as the Ontario Public Buyers' website. Eleven firms picked up or downloaded the specifications. 1.3 The RFP asked bidders to provide their ideas/suggestions on how the Municipality of Clarington could best meet the copying requirements for the various departments. 1.4 A total of seven (7) companies responded to the RFP. Of the seven submissions received, six (6) were deemed to be compliant. The following six (6) companies submitted compliant bids: Sharp Electronics of Canada, Mississauga, ON; Toshiba of Canada Ltd, Markham, ON; Ricoh Canada Inc., Mississauga, ON; 40ffice Automation (Panasonic), Mississauga, OCE Canada, Waterloo, ON; and Kyocera Milta Canada, Mississauga, ON. The submission received from Better Business Equipment (Xerox), Newcastle, ON was deemed to be non-compliant as the original bid forms had been modified. 1.5 Each submission contained a comprehensive proposal addressing all issues contained in the bid document including copying speeds, scanning capabilities, fax options, service response times, etc. 1.6 The compliant submissions were reviewed by the Municipality's evaluation team consisting of staff from Clerk's Department, Corporate Services Information Technology as well as Purchasing Services. 1425 REPORT NO.: COD-29-10 PAGE 3 2.0 ANALYSIS 2.1 Representatives from the Clerks Department, Information Technology and Purchasing reviewed and scored each proposal based on the criteria contained within the RFP. Some of the areas on which the submissions were evaluated are as follows: ~ Previous Experience ~ Features of Proposed Equipment ~ Compliance with Specifications ~ Training ~ Overall Performance of Proposed Equipment ~ Ease of Use of Equipment and Software ~ Price 2.2 Upon completion of the document review by the Evaluation Team, the following firms where short-listed: Ricoh Canada, Toshiba of Canada Limited and Sharp Electronics of Canada Ltd. 2.3 The pricing envelopes for the three short-listed companies were opened. Below is the tabulation of the pricing of these three companies. $ 51,501.76 Toronto, ON Sharp Electronics of Canada Ltd. Mississauga, ON Toshiba of Canada Limited Markham, ON $ 56,235.70 $ 42,453.82 1426 REPORT NO.: COD-29-10 PAGE 4 2.4 The three short-listed firms were visited for a product demonstration and presentation by the firms on their proposals. The companies were rated on the following criteria for these demonstrations: ~ Ability to Communicate ~ Attention to Concerns/Questions ~ Overall Impression of Demonstration ~ Ability to Understand a Problem and Identify a Practical Solution. 2.5 Upon the completion of the evaluation Ricoh Canada Incorporated was the highest ranked company. 3.0 FINANCIAL 3.1 The cost per copy pricing includes toner and the maintenance for the proposed equipment. The only additional cost would be for staples and paper. 3.2 The required funds will be drawn from the various years Current Budget Accounts. 3.3 For the information of Council, the overall estimated contract pricing received represents an approximate increase of twenty six percent (26%) over the current agreement established in 2005. 3.4 For clarification, the proposed equipment includes fax capabilities thereby eliminating the need to replace the current fax fleet. This will result in a cost savings for the Municipality as the current fax fleet has exceeded its life expectancy and parts have not been manufactured for these machines for three years. As well as the departmental costs for toners and service calls for this equipment would be eliminated. Also included on the proposed equipment is capability to scan directly to the user's desktop. This feature would help reduce 1427 REPORT NO.: COD-29-10 PAGE 5 the need for individual desktop scanners. These features were not included on all of the equipment provided in the current agreements. 3.5 Part of the recommendation is to network the new copiers in each area. This would enable staff to print directly from their desktop to the copier. As existing printers exceed their life expectancy, they will be removed and properly disposed of and in most situations, not be replaced. The result of these actions would not only be an energy cost savings for the Municipality but also a budgetary savings for departments and the Municipality as areas no longer need to stock expensive toners for individual printers. 4.0 CONCLUSION 4.1 It is therefore recommended that the proposal received from Ricoh Canada Incorporated, being the highest ranked proposal, be accepted. 4.2 That Ricoh Canada Incorporated be awarded the contract on a five year term to provide Multifunctional Copiers to the Municipality 5. INPUT FROM OTHER SOURCES 5.1 This report has been reviewed for recommendation by the Purchasing Manager with the appropriate departments and circulated as follows. Concurrence: Rob Van Dyk, Information Systems Manager Anne Greentree, Deputy Clerk 1428 aar~n REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JUNE 7, 2010 Resolution#: By-laW#: Report#: COD-032-10 File#: Subject: Tender No. CL2010-13, Garnet B. Rickard Recreation Complex - Change Room & Seating Renovations RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-032-10 be received; and 2. THAT Trustco Construction Ltd, Markham, Ontario, with a revised bid in the amount of $480,700.00, plus HST, being the lowest responsive bidder meeting all terms, conditions and specifications of Tender CL2010-13, be awarded the contract for the Garnet B. Rickard Recreation Complex - Change Room and Seating Renovations, Bowmanville. 3. THAT the expenditure in the total amount of $526,200.00 ($480,700.00 tender plus contingency), be charged to the account # 110-42-421-84269-7401 (RinC); 4. THAT the additional funds required of $80,700.00 be drawn from the General Municipal Purposes Reserve Fund; and 5. THAT the By-law attached to Report COD-032-10 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 1429 REPORT NO.: COD-032-10 PAGE 2 Submitted by: MM\JDB\km ~~- Marie Marano, H.B.Sc., C.M.O., Directo f Corporate r( es ReVieWedbY:~ Franklin Wu, Chief Administrative Officer 1430 REPORT NO.: COD-032-10 PAGE 3 1.0 BACKGROUND AND COMMENT 1.1 The Municipality submitted and received approval of an application to the Recreation Infrastructure Canada Program (RinC) for the dressing room and seating improvements at the Garnet B. Rickard Recreation Complex. The submission for the $500,000.00 project was based on a budget as follows: Consulting $ 50,000.00 Construction $400,000.00 Contingency $ 50,000.00 Total $500,000.00 To date $54,500.00 has been committed for project consulting, land survey and geotechnical work leaving $45,500.00 in the contingency. 1.2 Tender specifications were provided by J.R. Freethy Architect for the Change Room and Seating Renovations for the Garnet B. Rickard Recreation Complex as required by the Community Services Department. 1.3 The tender was advertised on the Municipal website, the Ontario Public Buyers Association website and the Daily Commercial News. Subsequently tenders were received and tabulated as per the attached bid summary, marked Schedule liB": 2.0 ANALYSIS 2.1 As all bids received exceeded the total funds available, and in accordance with guidelines of the Canadian General Contractors Association, the three low bidders were invited to respond to a Post Tender Addendum requesting a new price on Part A of the tender being the revised change room specification with significantly reduced square footage. Pricing for Parts B and C of the tender covering seating renovations is not involved and pricing remained fixed. 1431 REPORT NO.: COD-032-10 PAGE 4 2.2 Subsequently, a single revised bid was submitted by Trustco Construction Ltd. which, when added to Parts Band C of the tender results in a revised bid as follows: BIDDER LUMP PRICE REVISED PROJECT PRICE Trustco Construction Ltd $480,700.00 Markham, ON Jeffrey Wallan Construction Ltd. No Bid Brighton, ON VGN Construction Ltd. No Bid Woodbridge, ON 2.3 After review and analysis of the bids by the Community Services Department, J.R. Freethy Architects and Purchasing, it was mutually agreed that Trustco Construction Ltd, Markham, Ontario, be awarded the contract for the Garnet B. Rickard Recreation Complex Change Room and Seating Renovations. A memo from J.R. Freethy Architects confirming the recommendation is attached as Schedule "C". Any further reductions in the scope would affect the integrity and objectives of the project. Trustco Construction Ltd has completed a number of projects for The Durham District School Board as well as projects for Defence Construction Canada. Although Trustco has not completed any projects for the Municipality of Clarington, their references are satisfactory. 3. FINANCIAL 3.1 This project is one of the projects approved by Council in report FND-01 0- 09 that received funding under the Recreational Infrastructure Canada program. The municipality is receiving $165,000.00 from both the Federal and Provincial governments and the municipality is contributing $170,000.00 which brings the total budget to $500,000.00. The total project cost, including contingency is $526,200.00. An additional $80,700.00 is required to complete the project as the remaining funds available are $445,500.00. , 1432 REPORT NO.: COD-032-10 PAGE 5 It is therefore recommended that an additional $80,700.00 be funded by the General Municipal Purposes Reserve Fund and added to account #110-42-421-84269-7401. 4. CONCLUSION 4.1 . After review and analysis of the bids by Purchasing, the Community Services Department and JR. Freethy Architects, it is recommended that Trustco Construction Ltd, Markham, Ontario, be awarded the contract for the Change Room and Seating Renovations for the Garnet B. Rickard Recreation Complex. 5. INPUT FROM OTHER SOURCES 5.1 This report has been reviewed for recommendation by the Purchasing Manager with the appropriate departments and circulated as follows. Concurrence: Director of Community Services Attachments: Schedule "A", By-law Schedule liB", Bid Summary Schedule "C", Memo from J.R. Freethy Architects 1433 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2010- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Trustco Construction Ltd., Markham" Ontario, to enter into an agreement for the Change Room and Seating Renovations for the Garnet B. Rickard Recreation Complex. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Trustco Construction Ltd, Markham" Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2010. By-law read a third time and finally passed this day of ,2010. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 1434 Claringtnn Schedule "B" Municipality of Clarington SUMMARY OF BID RESULTS Tender CL201 0-13 GARNET B. RICKARD RECREATION COMPLEX, CHANGE ROOM & SEATING RENOVATIONS BIDDER TOTAL BID (GST Extra) . VGN Construction Ltd. $594,000.00 Woodbridge, ON Jeffrey Wallan Construction Ltd. $622,400.00 Brighton, ON Trustco Construction Ltd $667,500.00 Markham, ON Dasd $674,200.00 Toronto, ON Gay Company Limited $682,000.00 Courtice, ON Orion Construction & Management Ltd. $698,000.00 Toronto, ON Morosons Construction Limited $749,364.00 Toronto ON Taylor Wakefield General Contractors Limited $763,283.43 Toronto, ON Ross Clair Contractors & Construction $831,800.00 Toronto, ON Kara Consultants Inc. $835,000.00 Scarborough, ON HN Construction $853,000.00 North York, ON 1435 SCHEDULE "C:' WWW..J R FR E ETH Y. COM 5 SILVER STREET. 80WMANVILLE, ONTARIO, CANADA, L 1 C 3C2 T: 905.623.'7476. F: 905.623.8989 Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 May 31,2010 Attention: Mr. George Acorn. Manager of Facilities, Community Services Department RE: GBRRC - CHANGE ROOM AND SEATING RENOVATIONS - Tender No. CL2010-13 George: We have reviewed the tenders received for tender no. CL2010-13 as amended by post tender addendum no. PTA.1, PTA.2 and PT A.3 and have determined that the bid submitted by Trustco Construction Ltd. is formal. The other 2 low bidders did not submit a revised bid. Therefore we recommend award of the construction contract for tender CL201 0-13 to Trustco Construction Ltd. in the amount of $480,700.00 (four hundred and eighty thousand seven hundred dollars) plus the applicable value added taxes (GST I HST) for the revised scope of work in alteration area 'A' as set forth in PT A.1,2 and 3 and alteration areas 'B' and 'C' as per the base bid submitted. Regards J.R. FREETHY ARCHITECT ) ~.-....,.,.,,_... r-'- , ".~ \,,"1 .____) "" Re~~t'hY,d., Moa ., Mraic Principal"'~ -.. Mr. Jerry Barber, Municipality of Clarington (1) ~ . File.(1) ..--:....; cc. JRF/vv 1436 Claringron REPORT FINANCE DEPARTMENT' Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: JUNE 7,2010 Resolution#: By-laW#: Report#: FND-014-10 File#: Subject: ANNUAL COMMODITY HEDGING REPORT - 2009 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-014-10 be received for information. Submitted by: Reviewed by: O~~ Franklin Wu, , Chief Administrative Officer NT /hjl CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 1501 REPORT NO.: FND-014-10 PAGE 2 BACKGROUND AND COMMENT: 1.0 Under Ontario Regulation 653/05, the Treasurer is required to report annually to Council the status of existing commodity hedging agreements, including a comparison of the expected results to actual of using the agreements, and confirmation that they comply with the Municipality's policies and goals. 1.1 As required by the Municipal Act, 2001, Council adopted a Commodity Price Hedging Agreements Statement of Policies and Goals in report COD-054-08, on Monday, October, 6, 2008. 1.2 Over the last two years, considerable time has been spent to monitor the energy requirements and consumption patterns throughout the Municipality's operating departments. This information together with the procurement strategy aimed at . reducing risk and stabilizing cost continues to focus on the need for a stable natural gas supply contract. On October 22, 2009 the Municipality signed an independent consulting agreement with Blackstone Energy Service Inc. for a term of three years. This agreement covers many services related to the Municipalities supply of Natural Gas including the supply of information relevant to decision making; arranging contracts for the continuous supply; analysis and reconciliation of usage. 1.3 The original contract for the supply of natural gas signed in October 2008 expired on October 31,2009 and the figures discussed in the next section reflect the impact of the initial price hedging efforts. Blackstone Energy Services Inc. working on the Municipality's behalf was authorized to enter into fixed priced natural gas agreements as per the procurement strategies and indicative prices agreed to. The new contract meets the procurement goal of both reducing the risk and stabilizing the cost, as we have a fixed source of supply for 50% of the estimated requirement for each of the next three years at a fixed price with the balance to be supplied on index. The market will be monitored with the intention of locking the balance of the Municipality's requirements in for a fixed price when fundamentals justify that action. 1.4 The 2009 budget used a price of $0.3962 m3 for natural gas when calculating the $751,971 total value. This price was based on the actual rates charged plus an average increase of 6% determined based on a review of the past rate history. During the original contract term the weighted average price of natural gas we paid was between $0.298941 and $0.309947 per m3. This resulted in a significant budget savings for the contract period. The System Gas rate for the same term started at $0.354559 and dropped to $0.129540 per m3. The fixed price contract resulted in a somewhat higher cost than may have been realized if 1502 REPORT NO.: FND-014-10 PAGE 3 the supply had been purchased on index however the Municipality would have had the risk of price volatility and lack of supply availability without the contract. 1.5 On December 9, 2009 the Municipality signed an Energy Management agreement with Blackstone Energy Services Inc. to cover Hydro related matters. During the three year term of this agreement, Blackstone shall provide the Municipality with supply and service proposals from Suppliers, market analysis and hedging initiatives for the Municipality, along with other data management tools. CONCLUSION: 2.0 At this time, the Municipality of Clarington has one commodity hedging agreement that is consistent with the municipality's statement of policies and goals relating to the use qf financial agreements to address co'mmodity pricing and costs. 2.1 It is recommended that this annual commodity hedging report be received for information in compliance with Ontario Regulation 653/05. 1503 Uaringron REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: JUNE 7, 2010 Resolution#: By-laW#: Report#: FND-Q15-10 File#: Subject: ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND FOR THE YEAR ENDED DECEMBER 31, 2009 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-015-10 be received; and 2. THAT a copy of this report be sent to the Ministry of Municipal Affairs and Housing. Submitted by: a~~~ Franklin Wu, Chief Administrative Officer NT /hjl 1504 REPORT NO.: FND-015-10 PAGE 2 BACKGROUND 1.0 In accordance with Bill 98,.an Act to promote job creation and increased . municipal accountability while providing for the recovery of development costs related to new growth, Schedule "A" attached shows the activity in the Development Charges Reserve Funds for the year ended December 31, 2009. 2.0 For the year ended December 31,2009, a totai of 273 residential building permits were issued. Approximately 983 units were anticipated for 2009 in the development charge study review and update. Also, a total of 40 capital projects have been financed by the Development Charges Reserve funds. Attachments: Schedule "A" - Development Charges Reserve Funds Statement Schedule "B" - Committed Amounts from Prior Years' Budgets/Council Approvals Schedule "C" - Capital Expenditures Interested Parties: Municipal Finance Branch Ministry of Municipal Affairs and Housing 777 Bay Street, 13th floor Toronto, Ontario M5G 2E5 1505 SCHEDULE A MUNIClPAUTY OF CLARlNGTON DEVELOPMENT CHARGES RESERVE FUNDS STATEMENT FOR THE 2001 YEAR ON:DC REPORTSIOCRF 2009 -.,!: /UA Moy 25/1 0 ~: 510 511 182 513 514 585 588 587 lI89 GENERAL UBRARY FIRE PROTEC11ON INDOOR PARK DEV. & OPERAtiONS ROADS AND PARKING TRANSIT STORMWATER TOTAL GOVERNMENT SERVICES SERVICES RECREAtiON RELATED FAClUllES RELATED & DRAINAGE CONlROL SERV. Balance as of December 31 2008 /1 008 108' 126 776 11 790 1541 18964171 /1 071 767 11902648 14722 747 164 497 - - 111329563 PLUS: Development Charge Proceeda (118,478) (199,014) (250.780) (1,101,086) (349,416) (206,919) (2,088.581 ) (15,907) - (4,330,181) Aca\J8d Intlll'8St Apportionment (26,851 ) (40,980) (13,069) (28,649) (49,204) (125,452) (1,458) - - (285,664) Transfer from R8S8Ml Fund - (320,947) - (747,054) - - - - - - (1,088.001 Transfer from CapRal Fund - - (571) (571) ransfer from Revenue Fund - - - - - - - - - - SUBTOTAl 145 329 1519 961 291 760 11 861.2091 1378 066 ' 1256 123 12214604 17 364 - - 5684417 LESS: ~llUnt Transferred to Capital Fund . 82,319 21.000 - 558,831 671,289 2,671,518 1,365 - - 4,006,323 Transfer to Revenue Fund 329,600 310,866 563 2,757,627 988 461 74,311 36 3,474,451 SUBTOTAl 329 600 393 185 21 583 2.757 627 559 820 671 750 2745829 1401 - - 7480774 C- Balance as of December 31 .2009 1823 837 - 12.060 352 - 1890013 11 487 021 14 191 522 180481 - - 19 533.2061 Comm_ Amounts from PrIor V-.s - 611 881 - - - 101 589 354 1 B7 8 551 065 - , - 9618503 Avallllble at December 31 2009 1212176 - 12.060 352 - r788 424 1132833 4 359 544 180461 - - 85297 Comm_ Amounts from 2010 Budget - 68,000 309.000 1,044,977 3,097.826 256.500 307,373 1,758,638 6,842,314 Leos:Comm_lIIl1ounts removed from 2010 budget (5,888,139) (5,888.139 BaI8nce Available for Future Needs- 1144 176 309 000 t1 015375 3 007 826 1531 924 825 460 230 043 80461 - - 1 039 472 . 4.685,549 100,272 4,794,821 ii . See Schedule C - See Schedule B - 2009 Budge! (includes 2009 debentu'e paymenIS) - brackets = funds available, no btackslS = lIhottf8n NOTE: Total Development Charges collecled on behalf of the Region in 2009 Amounts 0/5 as of 0ec.31st 2008 Less: Amounts paid to the Region Total Development Charges due to the Region at December 31, 2009 ....... 01 0 0'> SCHEDULE B MUNICIPAUTY OF CLARINGTON DEVELOPMENT CHARGES RESERVE FUND STATEMENT FOR THE 2009 YEAR COMMITIED AMOUNTS FROM PRIORYEARS' BUDGETS/COUNCIL APPROVALS YEAR PROJECT / DESCRIPTION AMOUNT COMMITIED RESERVE FUND: DlC - GENERAL GOVERNMENT 2007 Operating 100-50-130-1 0529-7160 Plan - Official Plan Review 332,708 2008 Operating 1 00-50-130-1 0529-7160 Plan - Official Plan Review 22,833 2009 Operating 1 00-50-130-1 0529 Plan- Official Plan Review- Consulting services growth management & Intensi 81.961 2008 Operating 100-50~130-X-7160 Plan -Update of Architectural Control Standards 8,041 2009 Operating 1 00-50-130-X- 7160 Plannning Study- RobinsonITooley Sub-wastershed Plan 4,118 2008 Capital 110-36-130-83801 Plan - Master Plan' 90,000 2009 ODeratina 1oo-21-211-X-7161 D/CStudv 72 000 Total 611,661 RESERVE FUND: D/C - PARK DEVELOPMENT" RELATED FACILITIES 2006 Capital 110-32-325-83287 Waverty Rd, Bow. -landscape feature arealplantlngs/slgnlllghting 101,589 Total 101,689 RESERVE FUND: D/C. OPERATIONS (Bulldlnlls. Equipment, Fleet) 2008 Capital 110-36-370-83677 42 Ope~tlons Depot- underground Fuel Tanks and Petro Vend Feullng 180,000 2008 Capital 110-36-388-83643 New equipment/roads - 2008 various 28,345 2009 CaDital 110-36-388-83643 New At'Iuiomentlroads . 2009 various 145.642 Total 354,187 RESERVE FUND: D/C - ROADS AND RELATED 2009 110-32-324-83278 Hwyt2 Bowmanvllle St Lights Installation- Add'l to '08 Hwy#2 Sidewalk 23,162 2002 Capital 110-32-330-83205 Longworth Ave. Bow - road reconstruction 19,345 2005 Capital 110-32-330-83205 Longworth Ave, Bow/Reg. Rd 157 to Middle Rd - surface asphalt 42,250 2008 Capital 110-32-330-83208 Mearns Ave, Bow . CPR level crossing to Cone. Rd #3 - road reconstruction 57,000 2009 Capital 110-32-330-83214 Nash Rd- road construction 40,719 2004 Capital 110-32-330-83231 Longworth Ave, Bow/Liberty to Scugog - collector overslzing 44,175 2006 Capital 110-32-330-83263 Mill St. Newc/Hwy 401 overpass to Clarke St - road reconstruction 2,217,018 2005 Capital 110-32-330-83265 ClaringtoR Blvd, Bow/Uptown to 370m north - reimburse.collector rds constm 36,400 2005 Capital 110-32-330-83271 Mearns Ave. Bow - CPR level crossing improvements 197,643 2006 Capital 110-32-330-83276 Green Rd BowlBaseline to Bosewell '118,000 2007 Capital 110-32-330-83276 Green Rd. BowlBasellne to Boswell - road reconstruction I DC debt 4,257.623 2005 CapltaVCouncll 110-32-330-83277 King St. Bow - Bow. Mall traffic Signalization 43.123 2007 Capital 110-32-330-83296 Stevens Road, Bow. Extension - road reconstruction 75,000 2009 Capital 110-32-330-83296 Steven,s Road. Bow. extension -Complete surface asphalt 200,000 2006 Capital 110-32-330-83299 Darlington Blvd, Courtlce - road reconstruction/design 9.765 2006 Council 110-32-330-83312 Traffic signals - Baseline Rd. W. & Spry 96.759 2007 Capital 110-32-330-83314 Baseline RdlLamb's to Bennett Rd - road reconstruction 75,471 2008 Capital 110-32-330-83319 Cone. Rd #3Iwest of Mearns Ave ~ road reconstruction 35.000 2007 Capital 110-32-330-83320 Rudell RdlKlng Ave~ W. to 500m north - design, road reconstruction 655,938 2008 Capital 110-32-330-83334 Osbourne. Design and approvals 58,884 2007 Capital 110-32-331-83278 Hwy 12, Bowlsouth side - C1ar. Blvd to Green Rdlnorth side 17,814 2008 Cap~al 110-32-331-83278 Hwy 12. Bow/south side - Clar. BlVd to Green Rdlnorth side 38.485 2009 Capital 110-32-331-83343 Bloor St Sldewalk- Townllne Rd to Huntington Cres. Courtlce 41.329 2009 Capital 110-32-331-83345 Courtlce Rd Sldewalk-Hwyt2 to Mysa Dr Courtice , 90,000 2009 Capital 110-32-331-83346 Prestonvales Rd Sldewalk- East Side (Bloor to 350m south) West Side( frm S. 49,735 2008 Capital 110-32-340-83317 Foster Creek erosion protection 5,762 2008 Council 110-32-340-83317 Foster Creek erosion Drotection 4,667 Total ' 8,611,066 TOTAL COMMITI'ED TO DEVELOPMENT CHARGES RESERVE FUNDS 8.818,103 1507 :K;nCUUL.1: '"' MUNICIPALITY OF CLARINGTON DevELOPMENT CHARGES RESERVE FUND STATEMENT FOR TlIE 2008 YEAR DIC RIF NON Ole RIF CAPITAL EXPENDITURES AMOUNT FINANCING nNANCING DESClUmON D/C. LIBRARY SERYICES Library Collection 194.786 82,3111 11,147 Mun Cap WrQ RIF 61,860 TlIX Levy 61,860 Library Cap RIF 194, 86 82,3111 112,46 DIC - nRE PROTECTION SERVICES Bunker Gear 44,752 21.000 19,000 Tax Levy 3,425 Fire Pravention RIF 1,327 Gen Cap Rei 44,762 21l1l111 23,762 D/C. PARK DEVELOPMENT" RELATED FACILITIES Bowm. Community Plrl< 610 549 61 Eng Parl<1 Cap RIF Knox NBHD Welt 164,129 147,716 14,283 TlIX Levy 2,130 MIKl Cap WrQ RIF Courtice Skate BD Parl< 6,189 4,670 619 MIKl Cap WrQ'RIF 1 Alpen Sprlngl Pm 450,995 406,896 43,631 Tex Levy 1 1,289 MUll Cap WrQ RIF 620,924 558,831 82,092 Ole - OPERATIONS New Equlpment- 2006 Roedl 34,llllll 31,220 3,469 OperIItionIEqulpRIF I New Equipment- 2009 Roads 454,973 396,318 52,807 MIKl Cap W1<I RIF 1 5,848 0perIIti0nI Equip RIF New Equlpment- 2007 Parka 83,583 57.226 6.358 MIKl Cap W1<I RIF 1 New Equlpment- 2008 Parka 140,282 126,140 14,016 ClpenItklnIEqulpRIF 1 126 MIKl Cap W1<I RIF New Equipment- 2009 Parka 29,786 26,808 2,11711 OperIItionIEqulpRIF 1 ParI<lng EnIorcement Vehida 3,6411 3,264 3115 P8I1dng Lot RIF 1 NDRC Truck 33,860 30.294 3,_ Moo Cap W1<I RIF 1 80,623 871,2811 89.333 DIC. ROADS AND RELATED Slr88I LightI- Longworth Ave, 29,493 29,4113 - 1 Straet LightI- HwyIJ2 273,858 273,858 - 1 Roadl'llCOllllrUCti - M8llIl1I A\I8I1UlI, IIoWm8I1VtNe 10,812 11,528.87 1,163 TlIX Levy 1 Road I'8CQllItrucIlo - ChUrCh StJ'eet, 1IoWm8I1Vt.. 3.024 3,024 - 1 Road raconstructlon . MHl StraeL NewcutIe 39,885 '33,815 6,070 Dewloper Contribution 1 Road raconatruclion - GtMn Rd NOl1h 1,189,596 1.155.267 14,3311 ROIIdI ContrIbution RIF 1 Road raconstrucllon - Green Road, Bowmanvllle 64,973 51,685 13,378 MlMl Ont- Gov't Funding 1 Road raconltructlon - Elgin StraeI, Bowmanvllle 8,llll1 1,376 3,341 MIKl Cap \M1(1 RIF I 4,164 Tax Levy Road raconstrucllon - Stevena Road, Bowmanvllle 8,153 11,153 1 Road raconatrucllon - Concaaaion Rd 1113 8.824 6,809 1,814 MIKl Cap \M1(1 RIF 1 Road I'8COIlItruclIon - Baaellne Rd cormruction 1,513 1,513 1 Road raconatrucllon - Bal8llne Rd 130,418 103,241 28,920 Developer ContrIbution 1 266 Region Contrtbutlon Road raconatrucllon - Third 51 4,957 1,761 3,196 Mun ClIp W1<I RIF I Road rec:onatructlOn - High St 35,8llll .3.0111 9,559 Mun ClIp W1<I RIF 1 23,289 Tax Levy Road raconstrucllon - Jane Ave 154 134 20 Mun Cap Wrks RIF 1 Road I'8COnltrUc:tion - Weltmore St 297 268 39 Moo ClIp Wrks RIF 1 Road I'8COnatruction - O.bourne Rd 75,814 62,177 13,437 Mun ClIp Wrks RIF ; Road reconstruction - Nash Rd 719,374 662,284 30,743 Tax Levy 1 llD-42-440-85501 110-28-261-82615 110-32-326-83252 110-32-326-83302 10-32-32~3307 10-32-326-83306 10-36-38U3843 lD-36 388-.63643 1Q.38-388-83616 lD-36-388-83ll16 10 38 388 83816 1o.1~1904 1D-42-388-84205 10-32-330-83310 10-32-324-83278 10-32-33O-832<l8 '10-32-330-83211 10-32-330-83283 10-32-330-83278 10-32-330-83296 10-32~1 10-32-330-83296 10-32-330-83319 10-32-330-83314 10-32-33O-a3312 10-32-33lHl3331 10-32-330-63332 10-32-330-83289 10-32-330-83270 10-32-330-83334 10-32-3~3214 1508 liCHeouu: C MUNICIPAUTY OF CLARlNGTON DEVELOPMENT CHARGES RESERVE FUND STATEMENT FOR THE ZOOt YEAR DIC RIF NON DIC RIF CAPITAL EXPENDITURES AMOUNT FINANCING FINANCING DESClUmON 126,347 Roedl Conll1bUl1on RIF Work. Anocl8I8d wth Development 2008 2,342 1,171 1,171 MUll Cap 'Mk. RIF Worl<I AlIOCi81ed wth Development 2009 1,582 1,188 395 Tax Levy Sidewalk c:ot'IIlNcIIon - Hwy #2, Bowll18flvllle 267,257 267,257 - Sidewalk c:ot'IItruction - Middle Rd 5,044 5,044 . Sidewalk Clll1IlNClIon . Rundell Rd 1,615 1,615 Sidewalk COI1IlNCtion - Pre8lonv8le Rd 50,285 50,285 - Sklewalk conatruotion . Bloor St 38,671 38,671 WII\er'coUrH Realignment - F08IlIr Creek 1,520 1,013 507 MUll Cap \M'ks RIF 2.tI01,tlIIll 2,671,518 280,168 DIC. PARKING' plIIklng - Central Parlclng Meter 1,517 1,365 152 Parking Lot RIF 1,517 1,365 152 TOTAL CAPITAL EXPENDITURES ~,57~,267 ~,006,323 567,964 SUMMARY OF FINANCING. DIe - general Goverment RIF 82.319 DIe - LIbnIly SlIt'VIce. RIF 21,000 DIe . Ant Protactlon Service. RIF 558.831 DIe - Pari< Dev, & Related Facllltie. RIF 871,289 DIe - 0perati0nI RIF 2,671,518 DIe . Roedl and Related RIF - DIe - Parlcing RIF 108,806 Municipal Capital Work. RIF 26,311 0perati0nI Equip.RIF 51,ll6O Ubrary Cap RIF 3,425 Fire PrevenliOn RIF 517 ParIclng Lot RIF 81 Eng Parke Cap RIF 1~0,688 ROlIdI ContrIbution RIF 1,327 G.n Cap Re. 188,54ll Tax Levy 256 Region Con1rtbuIIon 13,378 Mow Ont- Gov'I FtRllng 32 890 .........;..... conlIlbutlon TOTAL FINANCING . ~ 57~ 287 ~ 004 958 567 \l64 . 110-32-330-83207 110-32-330-83207 110-32-331-83278 11Cl-32-331~ 11()..32-331-83320 110.32-331-83346 11Cl-32-331-83343 11Cl-32-340-83317 11()"19-192~1907 1509 Claringfoo REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: JUNE 7,2010 Resolution#: By-laW#: Report#: FND-016-10 File#: Subject: REPORT ON REVENUE SENSITIVE TO ECONOMIC CONDITIONS - APRIL 2010 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-016-10 be received for information. Submitted by: d~~~ Franklin Wu, Chief Administrative Officer NT/hjl CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 1510 REPORT NO.: FND-016-10 PAGE 2 1.0 BACKGROUND: 1.1 At the meeting held on January 12, 2009, Council requested staff to provide by department on a monthly reporting basis a report to Council on the variable growth . related, revenue and the variable economic related revenues which could have an adverse effect on achieving the 2009 municipal capital and current budget. 2.0 CURRENT: 2.1 This report is for the month of April 2010 including the year-to-date amounts along with prior year's amounts for comparison. 2.2 This report will look at the Building Division's revenues of the Engineering Services department such as municipal development charges and building permit fees revenue paid, the total of Planning Services Department's revenues such as site plans, rezoning, condominium application fees and subdivision applications fees revenues. 2.3 The revenue amounts reported monthly in this report are reflected in the municipality's general ledger when paid to the municipality, ie. on a cash basis. There will be some differences between this report and the monthly Report on Building Permit Activity from Engineering Department due to this timing difference. 1511 REPORT NO.: FND-016-10 PAGE 3 3.0 ENGINEERING SERVICES - BUILDING DIVISION REVENUE STATUS 3.1 In the 2008 Development Charges Amendment Study, it is forecasted that the municipality would be collecting approximately 85 residential units on a monthly basis for 2010 and approximately 82 residential units on a monthly basis for 2009. For the month of April 2010, there were only 77 units of the forecasted residential units of 85 being issued which equates to 90.6%. For the month of April 2009, there were 23 units of the forecasted residential units of 82 being issued which equates to 28.0%. Comparing the number of units issued in 2010 to 2009, shows that April 2010 has collected 334.8% of the units issued in April 2009. MUNICIPAL DEVELOPMENT CHARGES , MONTH OF APRIL . 2010 2009 MUNICIPAL NUMBER MUNICIPAL NUMBER % CHANGE OF UNIT TYPE OEV. CHARGES PAID OF UNITS OEV. CHARGES PAID OF UNITS DEV.CHGS 2010-2009 Single/Semi- Detached -New construction $ 703,035.00 51 $ 320,971.00 23 -Additions $ - 0 $ - 0 Townhouse $ 312,728.00 26 $ - 0 Apartment $ - 0 $ (6,307.00) -1 Commercial $ - 0 $ 12,963.89 1 Agricultural $ - 0 $ - 0 Government $ - 0 $ - 0 Institutional $ - 0 $ - 0 Industrial $ - 0 $ - 0 TOTAL $ 1,015,763.00 77 $ 327,627.89 23 210.0% NOTE:Apartment unit in April 2009 Is a negative value as permit was changed from 2 apartments to 1. 1512 REPORT NO.: FND-016-10 PAGE 4 3.2 Comparing the number of units issued in 2010 to 2009, shows that 2010 YTD has collected 327.1% of the units issued in 2009 YTD. For the 2010 YTD, there are 193 units of the forecasted residential units of 340 being issued which equates to 56.8%. Per the 2008 DC Amendment Study, 1,017 residential units are forecasted for 2010. For the 2009 YTD, there were only 59 units of the forecasted residential units of 328 being issued which equates to 18.0%. Per the 2008 DC Amendment Study, 983 residential units are forecasted for 2009. MUNICIPAL DEVELOPMENT CHARGES JANUARY TO APRIL - YEAR TO DATE 2010 2009 MUNICIPAL NUMBER MUNICIPAL NUMBER % CHANGE OF UNIT TYPE DEV. CHARGES PAID OF UNITS DEV. CHARGES PAID OF UNITS DEV.CHGS 2010-2009 SinglelSemi- Detached -New construction $ 2,026,395.00 147 $ 739,062.00 59 -Additions $ - 0 $ - 0 Townhouse $ 481,120.00 40 $ - 0 Apartment $ 37,744.00 4 $ (6,307.00) -1 Commercial $ 75,428.45 2 $ 12,963.89 1 Agricultural $ - 0 $ - 0, Government $ - 0 $ - 0 Institutional $ - 0 $ - 0 Industrial $ - 0 $ - 0 TOTAL $ 2,620,687.45 193 $ 745,718.89 59 251.4% NOTE:Apartment unit in April 2009 is a negative value as permit was changed from 2 apartments to 1. 4.0 BUILDING PERMIT FEES REVENUE STATUS 4.1 The line graph below on building permit fees illustrates on a monthly basis the permit fees collected for the years 2008, 2009 and year-to-date with the 2010 budget per month. This line graph accents the fluctuations on a monthly and yearly basis for the building permit fees collected in any given year. 1513 REPORT NO.: FND-016-10 PAGE 5 4.2 For the month of April 2010, $131,005 was paid for building permit fees which represents 184.9% of the 2010 monthly budget (2010 monthly budget is $70,833 per month). For comparison purposes, for April 2009, $51,396 was paid for building permit fees which represented 102.8% of the 2009 monthly budget (monthly revised budget was $50,000 per month). -, I i -c--BUILDIN~ERMIT FEES PER MONTH I I i I I ! $450,000 $400,000 , $350,000 $300,000' $250,000 $200,000 $150,000 $100,000 $50,000 $0 ~ ~ ~ ~ ~ ~ -~ ~ ~ ~ ~ ~ ~.... ~.... ~v ....Q ~" ....::j'- \" ^..::i ~.., o~ ~""~.., I ~..::> ~..::> ~' 1 ~,>'T() w' ~ ;0..' ;0..' " I \~ <<.~ c.,e;Q~ 0 ~o.:)"e; <::l,'Ve; I I L' -2008 Actual -2009 Actual -2010 Actual -2010 Budget i ___ '___ __.__ ___ ,__.____ _____ __ _ _______ _ ____J 4.3 The following line graph illustrates the building permit fees on an accumulated monthly basis for the years 2008,2009 and year-to-date with the 2010 YTD budget. The total building permit fees revenues were as follows for the years: 2008 - $1,348,198; 2009 - $812,747 and as of April 30, 2010 - $492,795. For comparison purposes, the 2008 permit fees of $1,348,198 was 90% of the 2008 annual budget of $1,500,000; the 2009 permit fees of $812,747 is 135.5% of 2009 revised annual budget of $600,000 and as of April 30, 2010 permit fees of $492,795 is 58.0% of the 2010 budget of $850,000. r- ,---- I .---. --- -~---._-- -.---- .----.-- -------'---- ._---- -- - ---~ --- BUILDING PERMIT FEES CUMULATIVE YTD $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 --------- - ----.---- - .-- -- -------. - -. - --.-- - ~- -- - -.----... - -- -.. ..____ __ __. ____ ____._ "._..__.__._ w.' <_ __+_ _ _ --"--~-- .----- - I I I \ ! I I 1_ n__' ___..._ ...__u i..~ ~~ ~e "V ~.:)". v/}- '::.Qq} '::.Qq} '::.Qq} '::.Qq} " ,?-vfJO e~ <::-0 e~ e~ ,->e~~ 0 ~o~ ,i; ~~.:)". ~:~ rl>~ ~O' ~..::> ~..::> ~'?i ,,'?i <<.~ -2008 YTD Actual-2009 YTD Actual -2010 YTD Actual-201D BUDGET __ ....,___.____,__,____ _. ___ __. .__._____..._ ____-.- _,I 1514 REPORT NO.: FND-016-10 PAGE 6 5.0 . PLANNING SERVICES REVENUE STATUS 5.1 Planning Services individual revenue sources have been consolidated. Planning Services revenues include Official Plan amendment fees, rezoning fees, site plan fees, subdivision application fees and subdivision/consent application fees. Plannin~ fees do not reflect full cost recovery rates in contrast to those done under Building Fee Legislation. They have been consolidated since the sum total of fees is the key revenue number and individual types of application are difficult to predict. 5.2 The graph below illustrates the monthly revenue collected for the years 2009 and year to date with the 2010 budget per month. ,.--- ,--- -- .- PLANNING SERVICES PER MONTH $140,000.00 $120,000.00 $100,000.00 $80,000.00 $60,000.00 $40,000.00 $20,000.00 $0.00 I - i __ __. _ __ ________h__ ____________________.____ ----.--- -.- I ! i ! I I ~..:;.. ~e ~ ".;:> ,'S..:;.. ~i}- ~ ~ ~ ~ ....~~~~~~ 'I?' ~'l' 0(7 ,:),.'l' c.'l' c.,e-Q ~o <;)'l' ~~ ~~ ~CS' ~<..~ ~~ :.o<"~ ~'I> 'I?' ,,'I> <c.'l' -2009 Actual L. __ _ ___.___ _ ___ ___ ___ ____ .___ -2010 Actual -2010 Budget __ _ _.__ ___. _. .__.. _ _ _ .._---1 5.3 Planning Services 2010 budget for the overall revenues is $200,000 and for 2009 revised budget the overall revenues were $186,000. The Planning Services revenue actuals for April 2010 are $22,690 and for April 2009 were $11,480. The April revenues as a percentage of each year's monthly budget values: 2010 is 136.1 % and 2009 was 74.1%. 1515 REPORT NO.: FND-016-10 PAGE 7 5.4 The Planning Services accumulated revenues year-to-date as of April 2010 is $176,753 and as of April 2009 were $44,633. The accumulated revenues as a percentage of the year to date budget values: 2010 is 265.1 % and 2009 revised was 72.0%. -----~l - u_ _ . __ ----. --. I I I I i i ! PLANNING SERVICES CUMULATIVE YTO $300,000.00 -- -- --- - - -- - - - - - -- - $250,000.00 -- -- ,--- - - -- -- --- -.. -- - --- $200,000_00 __ ____ ------ -- - - . -.--- - - -- h_ --- -- .. - - -' - - -, $150,000.00 $100,000.00 $50,000.00 I I ! ! I I i I L__________ _______ ____ __ __,_ ____ __ ___ - ---- - H' ------- $0.00 '1><f. '1><f. ~O' ~~ ~~ _,,'1> ,,'1> <<.qp ""'" ~'::,. "'?-~ _ ,,'1>~ ~q, """'- "" ~~~ ",4- ::<:)<to ::<:)<to <to <to > ~ ~ 0 ~ ~ "'?-" ~...q, 0(7 Nil. "q, c.,<b ~o lOll; -2009 YTO Actual -2010 YTO Actual -2010 YTO Budget 6.0 SUMMARY AND CONCLUSIONS: 6.1 In comparing current year's month and previous year's month values several aspects need to be considered such as the time of year/season, economic conditions, weather conditions, investors long term plans, pending legislation and appeals. It is important to keep in mind that Planning fees are applied to the overall general fund rather than departmental. The development plan review and implementation process involves staff from many departments who play various roles in the process to generate the revenues identified. While fees are sporadically received, plan review and implementation activities are ongoing. 6.2 To-date, revenues are better than anticipated which may be a reflection of some pent- up demand remaining from the 2009 economic climate. The year-end spike in 2009 were applications in anticipation of the fee increase January 15\ 2010. Application fees are not a steady stream rather they are intermittent throughout the year. The first quarter results cannot be extrapolated over the balance of the year. 1516 HANDOUTS/CIRCULA TIONS GPA CWilJgron MEMO CLERK'S DEPARTMENT To: From: Date: Subject: Mayor Abernethy and Members of Council Anne Greentree, Deputy Clerk June4,2010 GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA- JUNE 7, 2010 - UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, June 7, 2010: 6. DELEGATIONS See attached Final List. (Attachment #1) {5o....-Anne Greentr AG/jeg cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 Attachment #1 Of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: June 7, 2010 (a) Stephanie Zibert, President of the North Durham Social Development Council (NDSDC) and Benjamin Earle, Manager of Social Research and Planning, Community Development Council Durham (CDCD), Regarding a Joint Community Project between NDSDC and COCO (b) Jaki MacKinnon, Bethesda House, Regarding the "Walk A Mile in Her Shoes" Event (c) Victor Suppan, Regarding PSD-072-10, Regarding Addition to Municipal Register of Properties of Cultural Heritage Value or Interest, 7755 Old Scugog Road, Enniskillen VERID CONNEC Smart Meters & Time-of- U se Kevin Myers Veridian Connections rnc Meter? is a Smart What total amount It is a regular meter - it measures the of electricity consumed to allow billing. . It is a recorder - it time stamps the amount of electricity consumed every hour. . and records voltage and power It is a diagnostic tool- it measures operational information such as outages. . ~ VERIDIAN CONNECTIONS It is a radio transmitter - it has automatic two way communication to a head end computer system. . Time-of-Use (TOU)? . is What · A billing rate schedule in which the custOITler is charged a specific price for electricity used depending on the tiITle of day, day of week and the season. of level TOU rates tie electricity prices to the deITland on the systeITl. . ~ VERIDIAN CONNECTIONS when demand and the cost of producing electricity is highest, an 'on-peak' rate will apply. . What is Time-of-Use (TOU)? · TOU rates are separated into three buckets · Off-peak 5.3 ~ · Mid-peak 8.0 ~~ · On-Peak 9. 9 ~~~ ~ VERIDIAN CONNECTIONS wi Time-of-Use rates look like? MIDNIGHT MIDNIGHT 11 I. 11 I. cing; What MIDNIGHT " . Meters and TO U? Why Smart Regulatory obligation - The Energy Conservation Responsibility Act 2006. . Part of the plan to help create a culture of conservation in Ontario. . Stnart Meters along with TOU pricing helps custotners tnanage their electricity costs. . ~ VERIDIAN CONNECTIONS work? all . it does How MAS ..... . . ~: . .. .. :..~..,.................................~ . ~ . . . . ... . Metering Automation Server (MAS) receives data from collectors, Every 12 hours the MAS gathers data from all collectors and creates an XML file a group .................................... Service Delivery Point (SOP): Point where Local Area Network (LAN) Collector gathers data from electricity is used, Usage is recorded Transmits to collector: of residences (approx. 500) hourly by the Smart Meter (Advanced .Load Profile Data (LP) or Interval Data Meter Communication Device or AMCD) -Register Read (RR) 'Event, e,g, Power outage 'Exceptions Read data from ~ RI DIAN ECTIONS VE CONN MDM/R [DrJ..-..-... .. : .. r I ,. Meter Data Management Reposito, ~ ~ ~~ Energy Settlements compares MDMlR GUt and Harris CIS to resolve exceptions Operational Data Storage (ODS) converts ,xml file to CMEP format Read data ~ F"lt~"[3 l~ r';~il AS2 ,,:. ilF~ .~ ..=-_/~ .......... Corrections made in Smart Assistant update ODS to Updates / Exceptions Acknowledgements sent Harris CIS Energy Settlements views reports in Smart Assistant. Energy Selllements corrects customer data in Harris CIS based on Reports AS2 Server provides file transfer 'Iices (fTS) . . Periodic Audit and Incremental Synchronization update the ODS and MDMlR with Harris CIS data Wholesale Settlements views reports and also updates Mete Read data o HARRIS CIS Energy Settlements: -Requests billing quantities via AS2 from .Uploads Billing Response from MDMlR .Populates Reading Tal ~ Customer receives bill with ~ TOU usage and pricing the MDMlR work? it all How does every meter every day. Veridian collects Veridian manages the data between numerous internal billing and operational systems. data from . . Data is sent to a provincial Meter Data Management Repository (MDMR) daily. . the provincial and the Veridian the determinants, time to bill the customer, sends created. . 1S When it MDMR bill is . ~ VERIDIAN CONNECTIONS TO U in Clarington - · Most homes and some businesses are already on TOU rates. · The first TOU bills will be delivered beginning late August 2010. ~ VERIDIAN CONNECTIONS people know? How will A c01llprehensive cust01ller c01ll1llunications call1paign has been developed to create conSU1ller awareness. ~ VERIDIAN CONNECTIONS . Before the Smart Meter is installed .-- .. · Direct ITlailer notifies the custOITler our crews will be in the area. · The work takes approxiITlately 15 ITlinutes. · The power is shut off during this tiITle. · Crews knock on the custoITler's door prior to cOITlITlencing work. ~ VERIDIAN CONNECTIONS ins taIled . is Meter Before the Smart Within the next few weeks, we'll be installing your new electricity SMART METER. When your new meter is installed, we'll leave a detailed guide explaining how SMART METERS work, how electricity pricing will change in the future, and how you can best take advantage of smart metering. Here's what you need to know right now: . For now, yair new meter will continue to work just like your current one. So, please be aware, there will be no immediate change to how your electricity rates work, or how you are billed. We' Mll~I' SOIl".1:'~ r_. ."... ...~.__ ....... .....; '~f""'_ h_ --:. ""_-. ":'1"_ _ D FSC Ire kept infonned. ensure you . ~ VERIDIAN CONNECTIONS TI'11" :I0W~r to f"''\i.~ ~Cl;' (orrm....'lty i)~U~'. ~ VERIDIAN CONNECTIONS ins taIled . 1S Meter After the Smart left telling custOITler that been installed. . is ITleter has Door hanger their SITlart . . is: ITleter answer book. Included in the door hanger · A SITlart , . to access their SITlart ~ VERIDIAN CONNECTIONS Instruction on how ITleter data online. . installed . 1S Meter After the Smart YOUR NEW SMART METER ARRIVED TODAY. This guide explains how SMART METERS work, how electricity pricing will change in the future, and how to best take advantage of smart metering. For now please note: When we exchanged your meter, we had to shut off your power briefly. You may need to reset some clocks and electronic equipment. We apologize for any inconvenience. ~ VERIDIAN CONNECTIONS For more information, please contact: Veridian Connections Tel: 1-888-420-0070 Website: www.veridian.on.ca ~ VERIDIAN CONNECTIONS ii-I" t,J:l.H" tl;. m.t<(l" ~.Cl<1 t:)"n-I....it, t;clt('<o installed . 1S Meter After the Smart ~ VERIDIAN CONNECTIONS ,,- ,/ ,j J.IIi,'" , . . ~ ~ '.. ~.... "".,. . ins taIled . 1S Meter After the Smart o logging In a. Go to www.veltdlan.on.ca b. Click on Account Logln at the top of tile page c. Click on &Care d. Enter your account number e. Enter your password f. Click on the SubmIt button .. Your account Iog/n information will be verified h. Once logged in. you will have access to: . Smart Meter Data . Onli ne Services . Usage lips . Current Rates . Account Optioos o Reblevlng your password & Click the foIgot Your Pa!Isword? link b. Enter your emall address c. Click Submit Note: It may take up to two weeks for your interval consumption to become available for viewing. ,>" \" -~ . " . ) ~ ~ VERlDIAN CONNECTIONS .... View your smart meter data and account info with Veridian's online e-Care service. It's easy - here's how. o Setting up your account & Go to www.\.erldlan.on.ca b. Click on Account LogIn at th, c. Click on ~e d. Click tile SIIPl up now to access )'OW account onUne! Click here link .. Enter your lint and IaIIt name f. Enter your account number .. Enter your meter number (as shown on your bill) h. Enter your emall address to receive a password I. Click on Register Now o Your password will be emalled to you. ContInued on nwerse ~ VERIDIAN CONNECTIONS Customer Web Access to Data - Ways to save Unbilled Interval Meter Data Shcw.'S usage by day of the month. Interactive. Shows helpful tips on how to be energy conscious and has 3 link to other helpfu 1Ileb sites. Semi. nteractve(1 rk to other web sites} ! ~~ mw ~ ~~ ~~ ~~ U ~ H ~~ ~~ ~~ ~ ~ ~~1 S~ ~~ ~S ~ ~ ~~!! ~ ~S ~~ ~ H~H~ m ~ S~~~! i5~S~~8~%5;S~!~~~~E 3' i; 11 d: Hjii=H iiiii"Hn n 11 iH'j~~j i~.ild.~n '- . ~ l!: :! :;1 ~ Ii ..~ ., " .. } 'II.. 3 e , . . . . e , = , . - =-- - - - sr.""",, usage by day 01 the .....ek, OOM __....I:lIIrIrir'" l~tow"""_ ShO'll.'S usage by indiv'dJal day. l.w: WI"..__ ru...n::o.~ttl~ l\tlt l.;:lI~. tt"'Ct 1.......,,'1..,'" .......-9..... .!I~.....tn :~"! ..tC~). ""~" ~... ~. b~ d=--t'i.;.>I.".,d....~.~'..k.I\le-.C"e....ILoIII.:.. t1u::.~~rt :-lIIbcsr '....e Yt:u:fl-eet,'TeS IhCli:'':'Ir c.1c....r,cit... H). ')I.ur::~ Njt:'n}. n~l. ",:%lor, Cl!f'$Q' ~hr. t.J'TS t~. .~..-:. 31' ..ol:::n"Ic.~1-, .~h... .c:~~, ...~""~ b.... C*,kll<refor"",,"~,. - ~ How you Use Energy Pie chart dispa'fS a breakdown of where your enerQ.,. fS used. Must be configured by seecting the "your Horre Energy Profle" I:nk. Interactve HON YOu U.., Energy .-.......--... 4a _ LalJnd...,. _ .....te' t1ect.I'\G _t..Qhtll"'liiI I ~.~ I Cth~~ ~ _f.,dgel'r~-eze.. m:t ~otH'90!CaC""<;I ........- -~ (] ~:: ~::~~~n ~n~l~~~ ~c::;:(~~~~t~~~.I~:~ott~~~ UP to d~@ fokJ". tl1i' Ion'. afld 'JOOl!lh!! It. Ig~r1llUllt..l;llff.lrtlEJilt. rates take effect One month before TOU Direct 1l1ailer sent to cust01l1ers to introduce TOU rates. . . in in effect rates will be 1l1onth. Advising TO U approxi1l1ately one . Advising of the 1l1ove fro1l1 quarterly billing to bi-1l1onthly billing. . Tips for energy shifting. . ~ VERIDIAN CONNECTIONS One month before TOU rates take effect ~ VERIDIAN CONNlCIION5 'h. r...... t.. ....1. ..... ........~,,!v Iwll~.. Residential and Commercial ~ VERIDIAN CONNECTIONS envelopes ~ VERIDIAN CONNECTIONS l"'~I"""'".r"",...,.....,."..,b.I.". rates take effect One month before TOU package Help your budget and the emrironmem- run your dislm'asher after 9 p.m., on weekends or holidays t:\n: this remo.'able decal on you r disl1'Nasher as a reminder of Time-of-Use (TO U) pri:e perilds, mail direct rJ;-.. t? Ontario ~ VERIDIAN CONNECTIONS For current TaU pricing, please go to '",w",'.oeb.tp'",on,ca \~, "':Y VERIDIAN (CI\\lFCTIO\l~ 11.. t.. ,~, ".. It ~..~ .....' .. Decal included in the residential 1 5 IlOOll Weekends and Statutory Holiday's II On-peak - dllmallj is highli~ . ~i; NOOll 11 Winter Weekdays NO\'t'mb"r 1 - April . Ontario Electricity 1>11 ONI GHi II I . 5 -' Mid-peak - dllmand is m.).jllIJlli . 5 7 n.m mL .~ I 11 110011 Summer Weekdays (}by 1 - Ocrob"r _, J . Off-peak - dllmJ n.j i s IO)Wll~ Final RPP Tiered Bill Special edition customer newsletter is included in the customer's final RPP tiered bill that: the are now being . Reminds the customer that billed on TOU pricing, and . Reminds the customer that they will receive bi-monthly bills ~ VERIDIAN CONNECTIONS . Final RPP Tiered Bill - . thesource vm!AN SI'.CIAL .DlT/Olllt ~ VERIDIAN CONNECTIONS t he-,,,,. fon.I~ n...' T,"",<i-U"'.'" 10U .t'c"nt _,t......~ri-:.yp'.tes 'Olt>. ""'. I MANAGING YOUR ~.a""Y ,.... M... """"J ,,_ ,,( oHmand en tt>. r,'UEm :'''''' danooJ ELECTRlOTY COSTS .I....,,~~:.:;:.,f~;;: ~...::... c: -;.,,:."!u;== ..::=:;'''':: UNDERTOU RATES the en.:IoSoE'd ~ ",..I be h list one ,t.,t t~ ",-hen d<!lTIiInd am produ-.."'1ion .5Nftt.lrd'J'toolJ-peakperiodt.Wntund yc<u re-:Eiw b.sed Cf'l u~diticnal ~""tri:it-I COSUMEhlll."Ef,fU:Slreats.:-hNB. ri"'nlichcoldwlt<<~pottitH;. ra1E!5. ~ b 't)Ul Curteflt an-~ futurE l'h.! smll1 meta th.rt lE!Cent~ ~~::t . !Nnd........,.uM!to~kperiodJ. .;:c-nsumpt.:H1 "''''' ~ ~:1 uwg the )."001' tf~ionaI e~=tTrit"l meta tracb AJwIp run,.",1 kNc;II. Don't'orget to u. roewlOl.llates. the m):ul( d ...-:-........ki1y;Q.J ~ is !,Ir.'@/1 thuirdryMtting.lfl1ll~hb&e. If ycu purch.u.,! yeu ekctrkity un-i!r the as u tme: of d'l an:l the d~ d the ,^'eek . Imtllll. ~ thennofi~ '" let t~.J(.. roMact 'lIlt.'ith Ji 1ic.ense-:1 ret.aile(, tt\i( "jCAJ ~ it. 'Jnd-:!,. TQlJ ,at~ ~ lttGrwNc.younn."~lJUMwhBtJlN~ the TOJ rates v..-iI net ~.PIY to ycu ~ the irlfonnaticn f'@Cew.d from 'I'~ nothotMandwMnYOU'--.png. Yoo,,'iI c.J.frtinlJ.e tobo!biIed ~:I.)n pJl smart met.:, to -=-*ubt~ y.:u bid ~.)fl -lntMsumrner,asmuchMpoUtN"MIIOtd u:-ntra.:1-=d pfO! Haoo.~ I Y'~ decf~ ,,-h.en1')Uuseeiec1ridl.:': rtJI"lninQyourairconditiorwtoomI1&m. not to '~ne'o/lo' C4".fepQ:E'>f=.Ul ~t.M c.:ntT;a.;t Eyman~ing "",+.en '/001 hoo~ crsm.;./I to5p~.on'llllMlldays-comidetlf..fnc wh.en It e:qwet, 'l')(JI acc.~ ""'.. bumen US!! .:~,.Otv. y.:(J ......i11 M.)ffiE for cooling. ~':0i0l1l~1 'e~rttv!;e.1Uln3d Pric"!' Pl;,n an;a.~ partkip.int in maptn.;l the flAu.. -Chec::ktor<httsa"ldl.Nksdmwillf'tpw n.al.Jsand1OUf~~,hen~ .:>f<:lnwio'~.;:~7fr,.nem. \00....... ~boh.we wim<<hatoutJndllWiwmuoqysutllMt TOIJ rn€sarE ao~ mp tv~ mc4E'-::ormolo-.-':I','Ourelectricil.yccststN.n Iirln.CwIldnglnd~.. Ont.Mio'1~Ie-:tIki:Yi","S1Emgreenef.oonct fTIC{E ~ beb-":!. .mpt.andlnapensi...... 1lItwfWjU1fd~lrIlIn1dp5l'O~)aCI WHAT DO T1ME-OF-USE RATES LOOK LIKE? =~~ . ."'OOCO:. tf"""""':, .:-~' "~,"1-. . . I ,t 'D::'.. ,.\':. ~ - ',- :~.. ", ;', '., :' - ". e1~ ,;- ~-~: jy.'. . ~ : ~ : ~ : 1iiIiI........ /. ,~ -. ."~',", .. mI..... \"f"~' , t>~'\!, , .' '~. . . ........... - "- 'P'. '...u ...... ..~ .' \ p ~~ :::.~~ ~..:. .~ . ~ ~"'u:...;;~U:t..-.cr;;~.IIl:I'Ta"OJtf.l4C_.~~"'.~........_~7,Qf:1":~""lrW'i _ .. 1-. _. _. ~ .o-SOIICe WOAlIDf7fO_' -.~ "G....~':-:. -:.~ i:_' ,c.-- Community Newspaper Advertising Utilizing MEI developed provincial communications material . Community newspaper advertising Monthly . . ~ VERIDIAN CONNECTIONS BeginningJune 2010 - August 2010 . Community Newspaper Advertising Introducing Time-of-Use rates. A new way to better manage your electricity costs, help the environment & ease the strain on our system. l Y.-1'~-1 ~i ~.~ i ~ ~ ~ t~. i' after 9 p.m. and on ~~ wer rate. "--~ ., -.'j J - -~...- -;[J. .., "- ....;- ;"'i5~ "Off-peak" use will c em and help - the environment by r 9.3e B.oe 4.4e need to build excess plants and transmis~ towers. For more Ontario is introducing new Time-of-Use rates to help smooth "peak information visit demand". With rates based on off-peak, mid-peak, and on-peak our website. periods, you can now decide when and how to best use your electricity. So if, for example, you run your dishwasher and laundry W'WW, veridian .on .ca ~ [;> Ontario VERIDIAN CONN[CTIONS ~ VERIDIAN CONNECTIONS (hi-monthly) First TOU Bill ~ VERIDIAN CONNECTIONS . --------- "--<low community better. ~~ ... ~~ .'l ~ . ~ J 1 'Y t~1{9~~N 04" :;It~~"~~. l.J,..:~ ~~""-~~.7_(t~J:." ':.ioljn~~l"4'l1,., ..-........... make your New envelope, new bill design Special Edition Newsletter · Reminder of TOU rates · Tips for energy shifting VERlDIAN CON NEe T ION S The power to ~ '----- . . Finally. . . vi( VERIDIAN CONNECTIONS . Ministry of Energy and Infrastructure expected to begin lllass lllarket llledia . Call1palgn soon. ons? Questi vi( VERIDIAN CONNECTIONS Enhancing Social Planning in North Durham & Clarington Community Development Council Durham Development North Durham Social Council COCO COMMUNITY DEVELOPMENT COUNCIL DURHAM Enhancing Social PI i g and Research Collaborative Community Development Council Durham . North Durham Social Development . Council Project Advisory Committee - Representing North Durham and Clarington . Collaborative Goals Improve collaboration and organizational capacity Enhance the ability of community organizations to share and use information to address social issues . . · Improve community participation Collaborative Activities (Y ear 1) COllllllunity Social Profile and Needs AsseSSlllent - Statistical Data and GIS mapping - Focus Group and Interview Consultation - Guided by Project Advisory Committee CDCD-NDSDC Collaborative Planning - Website development - Memorandum of Understanding Social Profile and Needs Assessment General ConclUSIons Need for high-quality and relevant inforlllation Communi Need for collaborative relationships in understanding and using inforlllation Need for inclusive cOllllllunity participation in social planning . . . (Year 2) Next Steps CDCD-NDSDC Strategic Planning - Organization strategic planning meetings - Enhancing membership - Collaborative project proposals Community Engagement - Town Hall meetings - Interactive website features