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Home My WebLink About03/08/2010 ClfJriJlgron GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: TIME: PLACE: March 8, 2010 9:30 A.M. COUNCI L CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. MINUTES (a) Minutes of a Special Meeting of February 19, 2010 (b) Minutes of a Regular Meeting of February 22,2010 401 419 5. PRESENTATIONS (a) John Pisapio, Ministry of Natural Resources, Regarding Coyote Damage 6. DELEGATIONS (Draft List at Time of Publication - To be Replaced with Final List) 601 (a) Colin Rowe, Thanking Council for Designating the Clarington Concert Band as the Official Town Band 7. PUBLIC MEETINGS (a) Amendment to Zoning By-law 84-63 701 Applicant: Mr. Edgar Wilson, on behalf of Winster Investments Ltd. Report: PSD-033-10 (b) Amendment to Zoning By-law 84-63 704 Applicant: Courtice Homestead Land Corporation Report: PSD-034-10 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T 905-623-3379 G.P. & A. Agenda - 2- March 8, 2010 8. PLANNING SERVICES DEPARTMENT (a) PSD-033-10 Proposed Zoning By-law Amendment to Allow a 801 Montessori School for Children Ages 1 to 14 - 80 Rhonda Boulevard Applicant: Wintser Investments Limited (b) PSD-034-10 Rezoning to Permit 50% of 18 Lots to have Garage Doors 807 that May Project to a Maximum of 1.25 Metres from the Dwelling Ground Floor Front or Exterior Side Walls or Covered Porch (c) PSD-035-10 Monitoring of the Decisions of the Committee of 815 Adjustment for the Meeting of February 18, 2010 (d) PSD-037-10 Proposed Lighting Guidelines 820 9. ENGINEERING SERVICES DEPARTMENT No Reports 1 O. OPERATIONS DEPARTMENT No Reports 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-002-10 2010 Community Grants 1201 13. MUNICIPAL CLERK'S DEPARTMENT No Reports 14. CORPORATE SERVICES DEPARTMENT (a) COD-007-10 Tender No. CL2010-6 - Electrical Services Park & Street 1401 Maintenance 15. FINANCE DEPARTMENT (a) FND-007 -10 Mayor and Councillor's Remuneration and Expenses 1501 for 2009 G.P. & A. Agenda - 3 - March 8, 2010 16. CHIEF ADMINISTRATIVE OFFICE (a) SOL-001-10 Newcastle Recycling Proposed Settlement 1601 17. UNFINISHED BUSINESS (a) PSD-027-10 Application to Amend Zoning By-law 84-63 to Permit the 1701 Development of Two (2) Single Detached Lots Fronting onto Boswell Drive Applicant: Green Martin Holdings Ltd. 18. OTHER BUSINESS 19. COMMUNICATIONS 20. ADJOURNMENT ClfE#]gton Special General Purpose and Administration Committee Minutes February 19, 2010 Minutes of a meeting of the Special General Purpose and Administration Committee held on Friday, February 19, 2010 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Municipal Solicitor, D. Hefferon left the meeting at 1 :40 p.m. Library Director, E. Hopkins Acting Director of Planning Services, F. Langmaid Director of Corporate Services & Human Resources, M. Marano Operations Manager, Kaye Rand Director of Finance/Treasurer, N. Taylor Fire Chief, Emergency Services, G. Weir Municipal Clerk,P. Barrie Clerk II, J. Gallagher Mayor Abernethy chaired the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. PRESENTATIONS NANCY TAYLOR, DIRECTOR OF FINANCE/TREASURER - 2010 MUNICIPAL BUDGET Nancy Taylor, Director of Finance/Treasurer, made a verbal and PowerPoint presentation regarding the 2010 Municipal Budget. - 1 - 401 Special General Purpose and Administration Committee Minutes February 19, 2010 Ms. Taylor provided the Committee with information on the following items: . Fiscal/Economic Update . Financiallndicators . Historical Trends . Current/operating overview . Capital Budget . Status of Reserve Funds . Development Charges . Long-term debt . Next Year She noted that staff has taken a conservative approach to the budget, as a prudent approach to dealing with the current economy. Through research with the TO Bank, the Region of Durham, and CIBC Economics Ms. Taylor reported that the core inflation is expected to be held relatively in check; the Canadian dollar will continue to strengthen against the US dollar. In addition, she noted that the Bank of Canada is expected to leave the overnight rate unchanged until mid-year and that yields on investments are expected to advance gradually upwards but not to return to "normal" levels until late 2011. In summary, Ms. Taylor noted that there is cautious optimism about the economy and that the budget reflects this feeling. Ms. Taylor discussed charts regarding the following topics: · Net Municipal Level Per Capita in Selected Municipalities . Property Taxes as a Percentage of Income . Financial Position Per Capita . Financiallndicators · Comparison of Relative Taxes · Summary of Clarington's Budget Increases since 2001 She noted that Clarington participates in an annual study performed by BMA Management Consulting Inc., that includes 81 Ontario municipalities representing in excess of 90% of the Ontario population which provides a valuable tool for comparing to other municipalities as well as assessing affordability from a local perspective. Ms. Taylor reviewed the results of the 2009 BMA Municipal study, which indicates that: Clarington's tax rates are at the average in most categories except large industrial (which is low), Clarington's relative tax burden is in the low-mid range, property taxes as a percenta~e of income rated low in Clarington in comparison to others, and Clarington has the 34 lowest net levy per capita out of the 81 participants. Ms. Taylor provided the Committee with information regarding the provincial funding, in particular the loss of $116,000 as a result of the OMPF grant no longer being available. She noted that an increase in Provincial Social Assistance Benefit Program Uploads for Durham Region, compared to 2009 totals $10,475,900. - 2 - 402 Special General Purpose and Administration Committee Minutes February 19, 2010 Ms. Taylor reviewed the schedules attached to Report FND-004-10 to bring certain items to the attention of the Committee. She noted that Schedule A includes the 2010 budget implications; Schedule B contains optional considerations for budget decreases and Schedule C contains budgets from those external agencies requesting budget increases. She noted that there are 3 agencies (Community Care Durham, Newcastle Community Hall and Orono Cemetery) that are not requesting a budget increase. Ms. Taylor made a special note to thank staff for their efforts in offsetting the economic challenges, with regard to the budget. Ms. Taylor noted that the proposed draft capital budget totals $15,048,682 and represents a 0.06% increase over the prior year at $3,732,649. She noted that the capital budget includes the use of 2010 federal gas tax funding of $2,327,000. Ms. Taylor noted that there continues to be limitations in the usage of development charges funding due to reduced development charges collections. She discussed a chart that shows a comparison, since 2006, of capital and road expenditure budgets. Ms. Taylor discussed development charges, including noting that: non-development charge related reserve funds is showing a decline for 2010 due to increased capital draw and reductions in contributions; continued reliance for capital purposes; addressing transfers to reserve funds in the future; and the reduction in the draw on the rate stabilization reserve fund of $300,000. Ms. Taylor summarized the economic considerations highlighting that there will be few increases to contributions to reserves and reserve funds. She went on to note: no increases to tax levy support to capital, deferral of development charge funded capital projects, diversified use of additional gas tax funding, reduction of planning and building permit fee revenue, 10% reduction challenge on utilities, significant cost cutting measures, and offsetting lost revenue. Ms. Taylor provided the Committee with a 'look forward to 2011', where she noted that there will be a further reduction in rate stabilization reserve fund reliance, fire retention issues, additional firefighters, infrastructure deficit, wage settlements, OMERS funding, contributions to reserve funds, staffing pressures, aging facilities, implications on tax levy of new facilities, and cash flow on indoor recreation development charges debt. Ms. Taylor concluded with a review of the 2011-2014 forecast which she noted has been distributed to Council. She indicated that this forecast does not replace the annual budgeting exercise and there are a significant number of assumptions that may cause dramatic shifts and that there is a "big picture" perspective of future cost pressures only. - 3 - 403 Special General Purpose and Administration Committee Minutes February 19, 2010 DELEGATIONS Angie Darlison, Executive Director, Clarington Older Adults Association (COM), addressed the Committee regarding their 2010 budget request. Ms. Darlison noted that the COM works hard during the year to raise revenues which includes facilities rentals, grant funding and other revenue sources. She requested that the Committee accept their budget request for 2010. Ms. Darlison provided the Committee with historical background, since 1997, on the Association. She noted that the Association will consist of over 1200 members by year end. Mr. Don Welsh, Vice-Chair of the COM, was present to answer questions on behalf of Peter Evans. SUSPEND THE RULES Resolution #GPA-072-1 0 Moved by Councillor Foster, seconded by Councillor Hooper THAT the rules of procedure be suspended to allow all of the delegations up to 10 minutes. CARRIED DELEGATIONS - CONTINUED Gail Rickard, Chair of the Clarington Public Library Board, addressed the Committee regarding their 2010 budget request, with a verbal and PowerPoint presentation. She noted that there has been a 7.9% increase in materials checked out and an 8.2% increase in the number of library card holders. Ms. Rickard noted that some of the increases are due to uncertain economic times, including the computerslinternet, job searches, and study/lounge spaces. She noted that some of the increases can be attributed to the new library in Newcastle, which opened on August 29,2009. She noted that the project was 69% funded by a provincial grant and 31 % by the Municipality. Ms. Rickard referred to a slide showing some of the comments by users of the Newcastle Library. She discussed a slide that shows the per capita expenditures are in keeping with surrounding libraries. Ms. Rickard provided an overview of the 2010 Library budget, which includes a request for 1.49% increase in expenditures and 1.99% in revenues. Edith Hopkins, Library Director, confirmed that the library card can access subscription databases, via the internet. Jean-Michel Komarnicki, Adrian Short and James Campbell, from The Visual Arts Centre of Clarington, addressed the Committee regarding their 2010 budget request. Mr. Komarnicki introduced members of the audience that are involved in the Visual Arts Centre. He provided the Committee with some thoughts on why the Visual Arts Centre is needed, including helping young people to resolve problems, through creativity. Mr. Komarnicki noted that there has been a recent student exhibition that demonstrates this - 4- 404 Special General Purpose and Administration Committee Minutes February 19, 2010 creativity. He stated that the Centre, in 2010, is committed to producing an excellent program, including exhibitions, juried art show, student exhibitions and continued use of the artist showcase in the Municipality of Clarington's facility. Mr. Komarnicki noted some of the highlights of the past year, including hosting a modern music composer. He noted that the Centre plans to apply for grants to make the building, which is leased from the Municipality of Clarington, accessible. Sally Barrie, Administrator, Community Care Durham, addressed the Committee regarding their 2010 budget request. She noted that the aging population and the focus on keeping seniors in their homes results in increased use of Community Care. Ms. Barrie noted that it has been a pleasure to work with staff in Corporate and Community Services Departments of the Municipality on the Total Hockey space renovation, which is expected to be completed in March, 2010. Ms. Barrie noted that the six minute DVD that follows her presentation shows a cross-section of the services, and the value of volunteers, for Community Care Durham. Keith Isnor, Chair of the Clarington Museums and Archives, addressed the Committee regarding their 2010 budget request. He provided the Committee with a verbal and PowerPoint presentation. Mr. Isnor noted that the Museum provides services that preserve Clarington's history through the collection of artifacts, archival papers, oral histories and anecdotes. He noted some of the following highlights from 2009, including: a dinosaur travelling exhibit and participating in the virtual Museum of Canada. Mr. Isnor noted that there are still challenges in marketing and building maintenance for the Musuem in 201 Q, but that they plan to work closely with the Municipality's maintenance and marketing departments to assist with these. He provided the Committee with a financial summary of 2009, including: a 72% increase in federal funding, a 68% increase in admission fees and a 45% increase in public donations. He also noted that they were able to reduce telecommunication fees by 48% and banking fees by 36%. Mr. Isnor informed the Commitee of the following plans for 2010: 100 years of Girl Guiding, a travelling exhibit regarding the vaudeville theatre, new programs such as a Chat Room series and walking tours. He noted that he and Martha Rutherford-Conrad were present to answer questions. Ms. Rutherford-Conrad confirmed that the Museum houses the largest Canadian doll collection in the world and that this is both a blessing and a challenge, due to limited display space. Jean-Michel Komarnicki, addressed the Committee regarding the "Mayor's Golf Tournament" as it relates to the 2010 budget. He noted that the Visual Arts Centre (V AC) is thrilled with the notion that they are the recipient of the proceeds from the "Mayor's Golf Tournament" and further that he encourages the Committee to support the Tournament. Mr. Komarnicki informed the Committee that the VAC has already started plans on how best to use the proceeds, in addition to existing funding, and indicated V AC's willingness to assist the Municipality in this endeavour. -5- 405 Special General Purpose and Administration Committee Minutes February 19, 2010 Bill Skitch, addressed the Committee regarding FND-004-10, Section 18.1, regarding historic signs. He provided the Committee with some background on the Bondhead area. Mr. Skitch noted that there is a requirement for signs to indicate to tourists where the area is located. He urged the Committee to support the line item for these historic signs. RECESS Resolution #GPA-073-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee recess for 40 minutes until 12:15 p.m. CARRIED The meeting resumed at 12:15 p.m. DELEGATIONS. CONTINUED Marie Marano, Director of Corporate Services and Human Resources, provided the Committee with a verbal update on the 2010 budget request from the Corporate Services and Human Resources Department. She reminded the Committee of the various services that the Department provides. Ms. Marano asked for the Committee's direction on whether or not to continue with the publication, "Clarington.net", which will have an impact of $27,000 on the budget. In addition, she mentioned that the Mayor's Classic Golf Tournament has no financial impact to the municipality, other than staff time. Ms. Marano noted that the Employee Assistance Program (a short-term wellness program for employees that reduces attendance issues) is currently provided by Durham Family Services, which had resulted in a significant savings. She noted that the challenge for Corporate Services is staffing, in particular in the Information Technology Services division, which is staffed by 6 persons (doing the job of 14 persons), which has been an outstanding issue since 2003. Patti Barrie, Municipal Clerk, provided the Committee with a verbal update on the 2010 budget request from the Clerk's Department. Ms. Barrie noted that there are no special projects planned for the Clerk's Department due to the 2010 Municipal Elections. She noted that there will be renovations and changes to the Animal Shelter. Gord Weir, Director of Emergency Services, provided the Committee with a verbal update on the 2010 budget request from the Emergency Services Department. He noted that his proposed budget is aimed at "holding the line". Mr. Weir noted that most of the equipment expenditures are at the mercy of testing or regulation mandates. He noted that there is a need to replace Newcastle Fire Hall due to building degeneration. Mr. Weir noted that the Master Fire Plan was updated in 2008 which noted that there is - 6 - 406 Special General Purpose and Administration Committee Minutes February 19, 2010 a staffing level issue (15 firefighters less than optimal) and urged the Committee to keep this in mind when considering the budget. Tony Cannella, Director of Engineering Services, provided the Committee with a verbal update on the 2010 budget request from the Engineering Services Department. Mr. Cannella started with a summary of last year's budget as well as an overview of the 2010 engineering budget, including the following areas of concern: building, road network, rural roads, structures, sidewalk replacements, park development, street lighting, infrastructure expansion. He highlighted the significant decline of the road network, in particular the rural roads. Mr. Cannella noted that the Municipality has been partnering with the Region of Durham on combined projects. He noted that he is going to achieve some savings through an "early tender call", including special timing of tender calls to take advantage of competitive pricing. Mr. Cannella also noted that he had provided more projects than had been budgeted for in 2009. He noted that his department continues to move forward with inhouse provision of engineering services. Mr. Cannella noted that he has been shifting staff and working on staff development in order to take on this additional work. He noted that the Liberty Street sidewalk improvements should be brought forward, which will be a major project. Mr. Cannella noted that his department is moving forward with the Mill Street underpass project. He noted other projects such as erosion control, survey work in Kendal, and the Jane Street project. Franklin Wu, Acting Director of Operations, provided the Committee with a verbal update on the 2010 budget request from the Operations Department. Mr. Wu advised the Committee that the Operations Department has performed well in 2009, despite the absence of the Operations Director. He noted that there are challenges in the 2010 Operations budget in light of the economic impact. Mr. Wu agreed with Mr. Cannella that the rural roads are deteriorating. He warned that, if the situation is not remedied, there is a danger that we will be falling below the provincial standards, which would be a liability. Mr. Wu stated that he believes that the Operations budget is reasonable and urged the Committee to add $100,000 to the rural road line item. He noted that the Department has made some sacrifices in the 2010 year, including the reduction of the replacement of park equipment. Mr. Wu informed the Committee that one of the challenges is that over 70% of the municipally-owned buildings are over 50 years old and 20% are over 100 years old. He noted that the 2010 budget does not include any significant repair projects, as they are being deferred. Mr. Wu noted that there will be building maintenance performed to ensure that all the municipal buildings are in compliance with the Fire Code. He informed the Committee that the Operations staffing levels will remain the same as it was three years ago, despite the increase in services. He concluded that the Operations Department needs to focus on the long term strategy for the Department to achieve their goals. - 7 - 407 Special General Purpose and Administration Committee Minutes February 19, 2010 Joseph Caruana, Director of Community Services, provided the Committee with a verbal update on the 2010 budget request from the Community Services Department. Mr. Caruana acknowledged his administrative team in helping him develop the Community Services Department 2010 budget. He noted that the Department has implemented cost savings measures resulting in a smaller budget for 2010 as compared to 2009. Mr. Caruana noted various renovation projects and plans to introduce more programs throughout the various facilities. Faye Langmaid, Acting Director of Planning Services, provided the Committee with a verbal update on the 2010 budget request from the Planning Services Department. She noted that planning applications is a large part of the revenue, but is very unpredictable. Ms. Langmaid noted that, in slow economic times, developers prefer to litigate rather than negotiate; therefore there are significant legal costs for the department. She highlighted some of the projects that the Department is involved in. . Ms. Langmaid noted that the budget includes a request for a non-affiliated staff member that will combine two other roles. She noted that there are other staff changes that have taken place or are ongoing. STAFF REPORTS CHANGE IN LEGAL SERVICES - 2010 BUDGET Resolution #GPA-074-10 Moved by Councillor Trim, seconded by Councillor Novak THAT Report CAO-002-10 be received; THAT the Chief Administrative Officer be authorized to implement in-house legal service in 2010 and to phase out the current legal service arrangement with Mr. Dennis Hefferon; THAT the Corporate Organization structure be amended to have Mr. Hefferon and the future staff solicitor report to the Chief Administrative Officer; THAT the costs related to the establishment of an in-house Legal Department be reallocated from various departmental legal accounts, and the projected saving of $150,000 be included in the 2010 budget; and THAT Mr. Hefferon be advised of Council's decision. CARRIED - 8 - 408 Special General Purpose and Administration Committee Minutes February 19, 2010 2010 CURRENT AND CAPITAL BUDGET Resolution #GPA-075-1 0 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report FND-004-10 be received; THAT the 2010 Operating and Capital budgets as outlined in Schedule "A", at an estimated tax levy impact of 3.2% (exclusive of tax policy impacts), as directed in FND-004-10 be approved; THAT direction be provided on the items listed as optional items for consideration, as itemized in Schedule "B" to Report FND-004-10; THAT direction be provided on the grants for external agencies per their requests itemized in Schedule "C" to Report FND-004-10, at an estimated tax levy impact of 0.21%; THAT Schedules "0", "E" and "F" to Report FND-004-10, outlining Reserve and Reserve Fund Contributions and new Reserves/Reserve Funds, be approved; THAT approximately $700,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; THAT the financing of Capital projects, as outlined in the documents attached to Report FND-004-10 be approved; THAT the external agencies, referred to in Schedule "C" of Report FND-004-10 be advised of Council's decision regarding their grant request; THAT the corporate advertising policy which restricts advertisements to statutory notices be amended to include provision for required Municipal notices as determined by the Chief Administrative Officer; THAT the Mayor's Golf Tournament take place in 2010, at no cost to the tax base with the net proceeds from the Mayor's Golf Tournament to be directed to the Visual Arts Centre for capital improvements; THAT the cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Program, Impact/Escrow Reserve Fund and General Municipal Reserve Fund, in equal proportions, to be repaid with interest as cash flow permits; -9- 409 Special General Purpose and Administration Committee Minutes February 19, 2010 THAT the unspent budget from the 2007 Capital budget for the Green Road grade separation be cancelled at this time, along with the projected debt and that a report from staff be brought back at such time that appropriate negotiations have been undertaken with GO Transit; and THAT the appropriate By-laws to levy the 2010 tax requirements for Municipal Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. CARRIED AS AMENDED lATER IN THE MEETING (SEE FOllOWING AMENDING MOTIONS) Resolution #GPA-076-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report FND-004-10 be amended as follows: Schedule A - remove Revenue Increase Line Item #6, Operations Fees for Road Occupancy/Special Events Service ($20,000), remove Revenue Losses Line Item #13, Reduce Contribution From Rate Stabilization Reserve Fund ($300,000), amend Expense Increase Line Item #39, Winter Control, from $121,000 to $81,000; and Schedule B - Cost Cutting Line Items #1, #2, #3, #4 and Cost Increase Line Item #6 be included in the budget, as stated, and further that Cost Increase Line Item #5 be included at an amount of $50,000. SEE FOllOWING MOTION Resolution #GPA-077-10 Moved by Councillor Novak, seconded by Councillor Foster THAT the foregGiRg-Resolution#GPA-076-10 be dividedtoallow-fof cOflsideration of- each item individually. CARRIED Mr. Hefferon left the meeting at 1 :40 p.m. - 10- 410 Special General Purpose and Administration Committee Minutes February 19, 2010 Resolution #GPA-078-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Revenue Increase Line Item #6, Operations Fees for Road Occupancy/Special Events Service ($20,000), Schedule A of Report FND-004-10 be removed from the 2010 Budget. CARRIED Resolution #GPA-079-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Revenue Losses Line Item #13, Reduce Contribution From Rate Stabilization Reserve Fund ($300,000), Schedule A of Report FND-004-10, be deleted from the budget, maintaining the $1 million reduction. MOTION lOST Resolution #GPA-080-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Expense Increases Line Item #39, Winter Control, Schedule A of Report FND- 004-10, be amended from $121,000 to $81,000. CARRIED Resolution #GP A-081-1 0 Moved by Councillor Hooper, seconded by Councillor Woo THAT Cost Cutting Line Items #1 (Clarington.net), #2 (Community Grant Program), #3 (Increase Projected Building Permit Revenue) and #4 (Employee Assistance Program) of Schedule B of Report FND-004-10 be included in the budget. SEE FOllOWING MOTION Resolution #GPA-082-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT the foregoing Resolution #GPA-081-10 be divided, to allowfor consideration of each item individually. CARRIED - 11 - 411 Special General Purpose and Administration Committee Minutes February 19, 2010 Resolution #GPA-083-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT the option for Line Item #1 (Clarington.net) Schedule B of Report FND-004-10 not be exercised and therefore Clarington.net remain in the budget, as stated. CARRIED Resolution #GPA-084-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT the option for Line Item #2 (Community Grant Program) Schedule B of Report FND-004-10 not be exercised and therefore the Community Grant Program remain in the budget, as stated. CARRIED Resolution #GPA-085-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT the option for Line Item #3 (Increase Projected Building Permit Revenue) Schedule B of Report FND-004-10 be approved in the budget, thereby increasing this amount by $50,000. CARRIED Resolution #GPA-086-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT the option for Line Item #4 (Employee Assistance Program) Schedule B of Report FND-004-10 not be exercised and therefore the Employee Assistance Program remain in the budget, as stated. CARRIED Resolution #GPA-087-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Cost Increase Line Item #5 (Increase Rural Road Resurfacing Program), Schedule B of Report FND-004-1 0 be included in the amount of $50,000. MOTION LOST - 12 - 412 Special General Purpose and Administration Committee Minutes February 19, 2010 . Resolution #GPA-088-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Cost I ncrease Line Item #6 (1 % Levy I ncrease Dedicated To Road Rehabilitation), Schedule B of Report FND-004-10 be added to the budget, as stated. CARRIED Resolution #GP A-089-1 0 Moved by Councillor Novak, seconded by Councillor Trim THAT Revenue Losses Line Item #13 (Reduce Contribution From Rate Stabilization Reserve Fund), Schedule A of Report FND-004-10, be approved in the amount of $200,000. MOTION LOST Resolution #GPA-090-10 Moved by Councillor Novak, seconded by Councillor Trim THAT Revenue Increases Line Item #10 (Contribution From Veridian Interest - One Time For Economic Conditions), Schedule A of Report FND-004-10 be approved in the amount of $300,000. CARRIED Resolution #GPA-091-10 Moved by Councillor Novak, seconded by Councillor Trim THAT Expense Increases Line Item #48 (Contribution To Legal Reserve), Schedule A of Report FND-004-1 0 be approved in the amount of $50,000. CARRIED Resolution #GPA-092-10 Moved by Councillor Novak, seconded by Councillor Trim THAT the contribution to Reserve Fund, Line Item #502, Industrial/Economic Development, Schedule D of Report FND-004-10, be approved in the amount of $50,000. CARRIED - 13- 413 Special General Purpose and Administration Committee Minutes February 19, 2010 Resolution #GPA-093-10 Moved by Councillor Novak, seconded by Councillor Trim THAT the contribution to Reserve Fund, Line Item #522 (Fire Equipment), Schedule D of Report FND-004-10, be approved in the amount of $275,000. CARRIED Resolution #GPA-094-10 Moved by Councillor Novak, seconded by Councillor Woo THAT the contribution to Reserve Fund, Line Item #524 (Operations Equipment), Schedule D of Report FND-004-1 0, be approved in the amount of $400,000. CARRIED Resolution #GPA-095-1 0 Moved by Councillor Novak, seconded by Councillor Woo THAT Revenue Losses Line Item #13 (Contribution from Rate Stabilization), Schedule A of Report FND-004-10, be approved in the amount of $100,000. MOTION LOST Resolution #GPA-096-1 0 Moved by Councillor Foster, seconded by Councillor Robinson THAT Revenue Losses Line Item #13 (Contribution from Rate Stabilization), Schedule A of Report FND-004-10, be approved in the amount of $250,000. MOTION LOST Resolution #GPA-097-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT the contribution to Reserve Funds, Line Item #542 (Library Capital), Schedule D of Report FND-004-10 be approved in the amount of $30,000. CARRIED - 14 - 414 Special General Purpose and Administration Committee Minutes February 19, 2010 Resolution #GPA-098-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT Expense Decreases, Line Item #73 (Reduction in the Contribution to Municipal Capital Works Reserve Fund), Schedule A of Report FND-004-10 be approved in the amount of $100,000. MOTION LOST Resolution #GPA-099-1 0 Moved by Councillor Robinson, seconded by Councillor Foster THAT the contribution to Reserve Funds, Line Item #516 (Facilities/Parks Reserve Maintenance), Schedule D of Report FND-004-10 be approved in the amount of $250,000. CARRIED Resolution #GPA-100-10 Moved by Councillor Hooper, seconded by Councillor Novak THAT Revenue Losses Line Item #13 (Reduce Contribution from Rate Stabilization Reserve Fund), Schedule A of Report FND-004-10 be approved in the amount of $199,000. CARRIED Resolution #GPA-101-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Community Services Department Operating Utility Accounts be reduced by $30,000. MOTION LOST Resolution #GPA-102-1 0 Moved by Councillor Foster, seconded by Councillor Robinson THAT the total Animal Services Revenue, Clerk's Department, page 32 of the current budget, be increased by $30,000 for a total of $153,600. CARRIED - 15- 415 Special General Purpose and Administration Committee Minutes February 19, 2010 Resolution #GPA-103-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT expenditures in the amount of $190,500 from the Pits/Quarries Reserve Account identified on Line 2918 of Schedule E to Report FND-004-10 be increased by $100,000 to be used for the rural road rehabilitation program, including shoulder work. CARRIED Resolution #GPA-104-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Total Revenue for the Planning Services Department, be increased by . $20,000. MOTION LOST Resolution #GPA-105-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT Schedule C of Report FND-004-10 be approved, including the budgets for Community Care Durham, Newcastle Community Hall and the Orono Cemetery. CARRIED The foregoing Resolution #GPA-075-10 was then put to a vote and CARRIED AS AMENDED. RECESS Resolution #GP A-1 06-1 0 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 3:16 p.m. - 16 - 416 Special General Purpose and Administration Committee Minutes February 19, 2010 STAFF REPORTS - Continued 2011 TO 2014 OPERATING AND CAPITAL FORECAST Resolution #GP A-1 07-10 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report FND-005-10 be received for information. CARRIED Mayor Abernethy and members of Committee expressed their thanks to the Treasurer, CAO, and Department Heads for their work in putting the 2010 budgets together. UNFINISHED BUSINESS PUBLICATION OF CLARINGTON.NET Resolution #GPA-108-10 Moved by Councillor Trim, seconded by Councillor Novak THAT the next publication of "Clarington.net" be produced in-house, with a report to be submitted to Committee comparing the in-house production versus external production; and THAT Clarington This Week be advised of Council's decision. CARRIED DELEGATION OF JEAN MICHEL KOMARNICKI Resolution #GP A-1 09-1 0 Moved by Councillor Woo, seconded by Councillor Robinson THAT Jean Michel Komarnicki's delegation regarding the Mayor's Golf Tournament be received with thanks; THAT staff of the Corporate Services and Community Services Departments be thanked for their past and future efforts with the Mayor's Golf Tournament; and THAT the Visual Arts Centre and staff be advised of Council's decision in this matter. CARRIED - 17 - 417 Special General Purpose and Administration Committee Minutes February 19, 2010 DELEGATION OF BILL STITCH Resolution #GPA-110-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the delegation of Bill Stitch, regarding the historical signs at Bondhead, be received with thanks; and THAT that Mr. Stitch be advised of Council's decision. CARRIED OTHER BUSINESS There were no items considered under this section of the agenda. ADJOURNMENT -Resolution #GPA-111-10 Moved by Councillor Robinson, seconded by Councillor Trim THAT the meeting adjourn at 3:32 p.m. CARRIED MAYOR MUNICIPAL CLERK - 18 - 418 CI!l!mgron General Purpose and Administration Committee Minutes February 22, 2010 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 22, 2010 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Absent: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson CouncillorW. Woo - attended at 9:32 a.m. Councillor C. Trim - absent on Regional Business Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana - attended until 12:00 p.m. Director of Engineering Services, T. Cannella Acting Director of Planning Services, F. Langmaid Director of Corporate Services & Human Resources, M. Marano Manager of Community Services, S. Meredith - attended at 12:05 p.m. Director of Finance, N. Taylor Fire Chief, Emergency Services, G. Weir Municipal Clerk, P. Barrie Clerk II, J. Gallagher Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Mayor Abernethy, later in the meeting, declared a pecuniary interest with respect to Report CLD-006-1 O. ANNOUNCEMENTS Councillor Novak rose to announce that, on February 13, the th Annual Winter Wonderlearn was held, which was well attended by the public. In addition, she stated that the Courtice Mainstreet Study workshop on February 18, 2010 was well attended by both Council and the public. Councillor Novak also announced that, on Saturday, - 1 - 419 General Purpose and Administration Committee Minutes February 22, 2010 February 20,2010, several Council members attended the opening of "Scrub-In", a new business that sells medical supply clothing in Bowmanville. Councillor Robinson rose to announce that there was recently a public information session regarding the proposed Shoppers Drug Mart development in Newcastle that was attended by the public, staff and several Council members. He thanked staff and the developers for making this possible. MINUTES Resolution #GPA-112-10 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 1, 2010, be approved. CARRIED PRESENTATIONS There were no presentations scheduled for this meeting. DELEGATIONS Gary Holmes was called but was not present. Kenneth Bromley addressed the Committee regarding proposed zoning change contained in Report PSD-027-10, regarding ZBA 2009-0009. Mr. Bromley stated that he is in opposition to the proposed zoning change in principle. He is also opposed to the size of the building. Mr. Bromley noted that he and his wife had purchased this particular lot, in 1997, because they were informed that the lot behind them was agricultural and therefore there would be no building erected. He noted that there had been an indication, at the time, that there would be a parkette created on the lot. Mr. Bromley informed the Committee that he had erected a fence, including a gate, and had been maintaining the grass on the subject property, treating it as a parkette. He urged the Committee to not allow the zoning change and further stated that it should remain agricultural land until such time as the remaining portion of the farm is subdivided for residential zoning. Mark Szenteczki addressed the Committee regarding the Durham Region Environmental Achievement Committee (DEAC). He informed the Committee that he is a youth member of DEAC. Mr. Szenteczki informed the Committee of the purpose of the Committee and ofthe work completed in 2009, including the creation of a guide to be distributed to local schools in September. Mr. Szenteczki stated that part of DEAC's -2- 420 General Purpose and Administration Committee Minutes February 22, 2010 work is to promote the Environmental Achievement Awards, which are awarded to public or private individuals and organizations, noting that there are six categories of the awards. Mr. Szenteczki advised that the deadline for nominations is March 31, 2010 and further that more information on the Committee and the awards is available at www.durham.ca/deac. Richard Ward addressed the Committee regarding zoning of 3709 Regional Road 9 Report and the property standards situation. Regarding the zoning of his property, he informed the Committee that he had been advised'that one of the constraints on rezoning his property was that the Province would not allow another entrance to his property. Mr. Ward informed the Committee that he has spoken with the Province and the Province has not stated that this is not the case. He stated that he was also informed that his property has been included in the Oak Ridge's Moraine, which would limit zoning possibilities, which Mr. Ward disagrees with. In addition, Mr. Ward stated that he was informed that the size of his property would limit the zoning. He requested that the Planning Services Department provide this information in writing. Regarding the property standards complaint, he stated that he has not been treated fairly, as compared to other property owners. Mr. Ward noted that there have been complaints against the contractor who performed the property standards cleanup on his property. He stated that the contractor had clear-cut trees in the Maple Grove wetland to operate his business which is in violation of the environmental protection regulations. Mr. Ward stated that materials taken from his property were $50,000 valuables, not garbage. He informed the Committee that he has spent $18,000 on the property standards issue. Mr. Ward asked the Committee for a report from the Planning Committee regarding the zoning issue and a report on the property standards issue. John Clark and Katie Clark cancelled their delegation prior to the meeting. Barry Morrison addressed the Committee regarding Report PSD-031-10, the addition to Municipal Register of Properties of Cultural Heritage Value or Interest (Newcastle Village Four Corners). Mr. Morrison stated that he was present to address the Shoppers Drug Mart proposed development in Newcastle. He informed the Committee that this is a complex development and that all the issues need to come together in order to be successful. He informed the Committee that, prior to submitting the application, his company consulted with a Heritage Consultant, Victor Russell. Mr. Morrison granted that the house is a lovely house, but that it has been extensively renovated and there is no longer any historical architectural value remaining. He also noted that the building has not been on the architectural conservancy list. - 3- 421 General Purpose and Administration Committee Minutes February 22, 2010 David Terras, from Gendor Developments, addressed the Committee regarding Report PSD-031-10, the addition to Municipal Register of Properties of Cultural Heritage Value or Interest (Newcastle Village Four Corners). Mr. Terras stated that he represents F & I Gateway Investments, the applicant for the proposed rezoning. He informed the Committee that, as part of their due diligence, his company had engaged Victor Russell, Heritage Consultant. Mr. Terras reiterated that the architectural values that had originally existed no longer remain. He informed the Committee that Mr. Russell had noted that the modernization of windows, etc. diminishes the historical aspects of the buildings. Mr. Terras stated that he believes that his company is not objecting to the possibility of the house being relocated. He added that this relocation would be a private matter and that this should not hold up the zoning process by adding the building to the Municipal Register. Victor Russell cancelled his delegation, as per Barry Morrison. His name was called three times and he was not present. A representative of 1664312 and 1522724 Ontario Limited was scheduled to be present to address the Committee regarding PSD-031-10, the addition to Municipal Register of Properties of Cultural Heritage Value or Interest (Newcastle Village Four Corners). There was no representative present, as per Councillor Robinson. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Amendment to Official Plan and Zoning By-law Port Darlington Land Corporation PSD-023-10 Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Don Wilkinson spoke in opposition to the application, as a local resident. He provided the Committee with some history with regard to previous development plans. Mr. Wilkinson reminded the Committee that previous proposals have been denied in the past. He stated that he has concerns about some of the assumptions in the proposal, such as: the addition of 3000 population and its impact on the use of Bennett Road and the access to Highway 401; the railway crossing and, in particular, delays to train traffic and derailments in the area and the effect on emergency services; the underpass at Lamb's Road - and its inability to handle a mass exodus of the increased population; erosion and maintenance of the cliffs (at a rate of approximately one yard per year). Mr. Wilkinson stated that there is nothing in the proposal that would keep children from accessing the cliff face. He stated that, by the developer handing over the open space to the Municipality, he is concerned about the liability to the Municipality for erosion and -4- 422 General Purpose and Administration Committee Minutes February 22, 2010 other dangers. Mr. Wilkinson stated that he is concerned that the proposal has been split into two sections and the potential advantages to the Port Darlington Land Corporation. He informed the Committee that he is concerned that CN Rail has not provided comments on this proposal, yet CN Rail is proposing a third rail dedicated to VIA Rail. Mr. Wilkinson concluded that this proposal would be contrary to the Municipality's plans. Carol Maher-Hawken spoke in opposition to the application, as a local resident. She informed the Committee of her perspective, as a recent resident of the area. She stated that the Waterfront Trail, cliff fronts and nature of the area were what attracted her to the area. Ms. Maher-Hawken stated that she is concerned about increased vehicle traffic and the effect on the natural habitats, such as owls, hawks and other species. She informed the Committee of the many residents who enjoy the natural area. She is concerned with the required parking as the Official Plan states that there must be a parking spot for each resident of the development (300 parking spots). As a school principal, she stated that she could not imagine a worse location for a school, especially considering the proximity to the cliffs. She stated that, with the school funding formula, there is no guarantee that there will be a school developed soon, if ever. Ms. Maher- Hawken stated that this proposal is "butchering the landscape". She informed the Committee that she believes the residents are looking for a proposal that would suit the needs of all the residents, not just developers. Ms. Maher-Hawken informed the Committee that there is a road proposed to go through her property and that she is horrified at the thought. She concluded by urging the Committee to not allow the proposed amendment. Joseph McKenna spoke in opposition to the application, as a local resident. He informed the Committee that his main concern is the railway crossing, in particular, for the safety of children. No one spoke in support of the application. Bryce Jordan, Sernas Associates, spoke on behalf of the applicant. He made a verbal presentation as well as displaying three slides. Mr. Jordan spoke about the development and informed the Committee that the consultants had informed him that the proposed road infrastructure can sustain the increased traffic. He stated that the proposal contains a plan for emergency access as well. Mr. Jordan noted that there is a clubhouse proposed for the development, which is similar to the clubhouse in the Port of Newcastle. He provided the Committee with a slide showing proposed architectural details, as well as more details on the layout of the proposal, including the residential blocks and the roads. Mr. Jordan informed the Committee that the majority of the parking would be underground. He acknowledged that his company has reservations about whether a school would be appropriate, but that the Official Plan states that it must be included until the School Board decides otherwise. Mr. Jordan stated that the plan contains the erosion setbacks in accordance with the Provincial regulations. He -5- 423 General Purpose and Administration Committee Minutes February 22, 2010 clarified that the Official Plan amendment application is such that the overall density is less than currently in the secondary plan of the Official Plan. RECESS Resolution #GPA-113-10 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT the Committee recess for 10 minutes. CARRIED The Committee reconvened at 11 :42 a.m. PUBLIC MEETING - Continued (b) Subject: Applicant: Report: Amendment to Zoning By-law 821012 and 821013 Ontario Ltd. PSD-024-10 Cindy Strike, Senior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Mark Humphries, a local resident, spoke in opposition to the application. He stated that he is concerned about the volume of water and the resulting damage as a result of the proposal's impact on the stream within the development. Mr. Humphries informed the Committee that he attended a meeting regarding this matter and that there was no solution to mitigate this issue, other than one that would release the water at a rate higher than the 100 year level, for a longer period of team. He informed the Committee that this would cause more damage than was sustained on his property during the August, 2009 storm. No one spoke in support of the application. Glen Genge, Biddle and Associates, addressed the Committee, on behalf of the applicant. He stated that the owner has been meeting with the Planning and Engineering staff to address the issues identified. Mr. Genge stated that the storm water management study should address the volume and quality of storm water. - 6- 424 General Purpose and Administration Committee Minutes February 22, 2010 (c) Subject: Applicant: Report: Amendment to Official Plan Patricia Stephenson, Robert & Daniele Stephenson and Garthwood Homes Limited PSD-025-10 Bob Russell, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to the application. No one spoke in support of the application. Glen Genge, Biddle and Associates, addressed the Committee, on behalf of the applicant. He stated that he believes that the issues surrounding the school site have been resolved. Mr. Genge noted that initially there had been a written submission from the School Board that it was not required. He stated that subsequently, the school site had been added back in, as a result of a request of the School Board. PLANNING SERVICES DEPARTMENT REVISED APPLICATIONS FOR PROPOSED DRAFT PLAN OF SUBDIVISION, OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT A MIXED RESIDENTIAL DEVELOPMENT IN PORT DARLINGTON APPLICANT: PORT DARLINGTON LAND CORPORATION Resolution #GPA-114-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-023-10 be received; THAT the revised applications to amend the Clarington Official Plan (COPA 2002/006) and Zoning By-law 84-63 (ZBA 2002-002) and for a proposed Draft Plan of Subdivision (S-C-2002-002) continue to be processed, including the preparation of a subsequent report considering all agency comments and concerns raised at the Public Meeting; and THAT all interested parties listed in Report PSD-023-10 and any delegations be advised of Council's decision. CARRIED - 7- 425 General Purpose and Administration Committee Minutes February 22, 2010 PROPOSED DRAFT PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT TO PERMIT 355 RESIDENTIAL UNITS APPLICANT: 821012 & 821013 ONTARIO LTD. (WILLIAM TONNO CONSTRUCTION LTD.) Resolution #GPA-115-1 0 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-024-10 be received; THAT the application for proposed Plan of Subdivision 18T-95027 and Zoning By-law Amendment DEV 95-012, submitted by 821012 & 821013 Ontario Ltd., continue to be processed including consideration of comments received at the public meeting; and THAT all interested parties listed in Report PSD-024-10 and any delegation be advised of Council's decision. CARRIED PROPOSED OFFICIAL PLAN AMENDMENT TO ADD THREE (3) MEDIUM DENSITY RESIDENTIAL SYMBOLS, AND CHANGE HOUSING AND POPULATION TARGETS IN THE FOSTER NEIGHBOURHOOD OF THE OFFICIAL PLAN APPLICANTS: PATRICIA STEPHENSON, ROBERT AND DANIELE STEPHENSON, AND GARTHWOOD HOMES LIMITED Resolution #GPA-116-10 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT Report PSD-025-10 be received; THAT the Clarington Official Plan Amendment application submitted by Patricia Stephenson, Robert & Daniele Stephenson, and Garthwood Homes Limited, continue to be processed including the preparation of a further report; and THAT the Durham Region Planning Department and all interested parties listed in Report PSD-025-10 and any delegations be advised of Council's decision. CARRIED - 8 - 426 General Purpose and Administration Committee Minutes February 22, 2010 BOWMANVILLE COMMUNITY IMPROVEMENT PLAN, IMPLEMENT A TION- COMMUNITY LIAISON GROUP Resolution #GPA-117-10 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-026-10 be received; THAT the Terms of Reference for the Bowmanville Community Improvement Plan Community Liaison Group be accepted and that a Council Liaison be appointed; and THAT all interested parties listed in Report PSD-026-10 and any delegations be advised of Council's decision. CARRIED AS AMENDED (SEE FOLLOWING MOTION) Resolution #GPA-118-10 Moved by Mayor Abernethy, seconded by Councillor Woo THAT the foregoing Resolution #GPA-117-10 be amended by deleting the words "a Council Liaison be appointed" and replacing them with the words "Councillor Hooper be appointed as the Council liaison". CARRIED The foregoing Resolution #GPA-117-10 was then put to a vote and CARRIED AS AMENDED. APPLICATION TO AMEND ZONING BY-LAW 84-63 TO PERMIT THE DEVELOPMENT OF TWO (2) SINGLE DETACHED LOTS FRONTING ONTO BOSWELL DRIVE APPLICANT: GREEN MARTIN HOLDINGS LTD. Resolution #GPA-119-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-027-10, regarding the application to amend the Zoning By-law 84-63 to permit the development of two (2) single detached lots fronting onto Boswell Drive, be tabled for two weeks, to be discussed at the General Purpose and Administration Committee meeting scheduled for March 8, 2010. CARRIED -9- 427 General Purpose and Administration Committee Minutes February 22, 2010 APPLICATION FOR REMOVAL OF HOLDING 195 BONS AVENUE, BOWMANVILLE APPLICANT: KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD Resolution #GPA-120-10 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-028-10 be received; THAT the application submitted by Kawartha Pine Ridge District School Board to remove the Holding (H) symbol be approved; THAT the By-law attached to Report PSD-028-10 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-028-10, any delegations and the Regional Municipality of Durham F>lanning Department be advised of Council's decision. CARRIED ANNUAL REPORT ON SITE PLAN ACTIVITY FOR 2009 Resolution #GPA-121-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-029-10 be received for information. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 1317870 ONTARIO LTD. & 1317871 ONTARIO LTD. Resolution #GPA-122-10 Moved by Councillor Foster, seconded by Mayor Abernethy THAT Report PSD-030-10 be received; THAT the application submitted by 1317870 Ontario Ltd. and 1317871 Ontario Ltd. to remove the Holding (H) symbol be approved and that the By-law attached to Report PSD-030-10 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and - 10 - 428 General Purpose and Administration Committee Minutes February 22,2010 THAT all interested parties listed in Report PSD-030-10 and any delegations be advised of Council's decision. CARRIED ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF CULTURAL HERITAGE VALUE OR INTEREST, NEWCASTLE VILLAGE FOUR CORNERS Resolution #GPA-123-1 0 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-031-10 be received; THAT the properties identified as 57 Mill Street South, 15 King Avenue West, 4 and 10 King Avenue East, be added to the Municipal Register of properties of cultural heritage value or interest; and THAT all interested parties listed in Report PSD-031-10 and any delegation be advised of Council's direction. CARRIED AS AMENDED LATER IN THE MEETING (SEE FOLLOWING MOTION) Resolution #GPA-124-10 Moved by Mayor Abernethy, seconded by Councillor Robinson THAT the foregoing Resolution #GPA-123-10 be amended by deleting the words "57 Mill Street South" from the second paragraph. CARRIED The foregoing Resolution #GPA-123-10 was then put to a vote and CARRIED AS AMENDED. EXTERIOR SIGNAGE ON MUNICIPAL PROPERTY POLICY Resolution #GPA-125-10 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-032-10 be received; - 11 - 429 General Purpose and Administration Committee Minutes February 22, 2010 THAT the Exterior Signage on Municipal Property Policy (Attachment 1 to Report PSD-032,-10) be approved and come into effect immediately; should modifications be necessary to address unforeseen implementation issues, the Chief Administrative Officer is authorized to make amendments; and THAT all interested parties listed in Report PSD-032-10 and any delegations be advised of Council's decision. CARRIED RECESS Resolution #GPA-126-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee meeting recess for 40 minutes. CARRIED The Committee reconvened at 1 :35 p.m. Councillor Hooper was not present when the meeting reconvened. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JANUARY, 2010 Resolution #GP A-127 -10 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report EGD-007-10 be received for information. CARRIED COURTICE TRUNK SANITARY SEWER - MUNICIPALITY OF CLARINGTON CONCERNS Resolution #GP A-128-1 0 Moved by Councillor Novak, seconded by Councillor Woo THAT the Report EGD-008-10 be received; THAT the recommendations contained within Report EGD-008-10 be endorsed; and - 12 - 430 General Purpose and Administration Committee Minutes February 22, 2010 THAT a copy of Report EGD-008-10 be forwarded to the Commissioner of Works, Region of Durham. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - JANUARY, 2010 Resolution #GPA-129-10 Moved by Councillor Novak, seconded by Councillor Foster THAT Report ESD-003-10 be received for information. CARRIED Councillor Hooper returned to the meeting at 1 :38 p.m. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT COMMUNITY SERVICES - 2009 YEAR END REVIEW Resolution #GPA-130-10 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CSD-001-10 be received for information. CARRIED Councillor Hooper chaired this portion of the meeting. - 13 - 431 General Purpose and Administration Committee Minutes February 22, 2010 CLERK'S DEPARTMENT BALLOT QUESTION, RE: ELECTION OF REGIONAL CHAIR Resolution #GPA-131-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report CLD-005-10 be received; THAT the following question be placed on the 2010 municipal election ballot: Should the Council of the Municipality of Clarington approve the following resolution: THAT the Government of Ontario make a regulation requiring that the Chair of the Regional Municipality of Durham be elected by general vote.; and THAT Council's decision be forwarded to all municipalities within the Regional Municipality of Durham. CARRIED COMPLIANCE AUDIT COSTS Mayor Abernethy disclosed a pecuniary interest with respect to Report CLD-006-10 due to the fact that one of the individuals that brought a complaint forward against the individual at the centre of the compliance audit was a member of his 2006 election campaign and further that Mayor Abernethy competed for the position which he now holds with one of the individuals who was at the centre of the compliance audit. Resolution #GP A-132-1 0 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report CLD-006-10 be received for information. CARRIED - 14- 432 General Purpose and Administration Committee Minutes February 22, 2010 4th QUARTER PARKING REPORT Resolution #GPA-133-10 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CLD-007-10 be received; and THAT a copy of Report CLD-007-10 be forwarded to the Bowmanville Business Centre for their information. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT PUBLIC SECTOR SALARY DISCLOSURE ACT Resolution #GPA-134-10 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report COD-004-10 be received; and THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees were paid a salary of $100,000 or more (as defined in the Act), for the year 2009. CARRIED JOHN HOWARD SOCIETY - LEASE EXTENSION COMMUNITY LIVING OSHAWAlCLARINGTON - LEASE EXTENSION 132 CHURCH STREET, BOWMANVILLE Resolution #GP A-135-1 0 Moved by Councillor Woo, seconded by Councillor Robinson THAT Report COD-005-10 be received; THAT the Lease Extension from the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of $13,099.08 per year for the term of January 1, 2010 to December 31, 2010 be approved; -15- 433 General Purpose and Administration Committee Minutes February 22, 2010 THAT the Lease Extension from the Community Living Oshawa/Clarington for the existing leased space at 132 Church Street, Bowmanville, in the amount of $13,099.08 per year for the term of January 1, 2010 to December 31, 2010 be approved; THAT the By-laws attached to COD-005-10, marked Schedule "A" and "B" authorizing the Mayor and the Clerk to execute the lease agreements with the John Howard Society and Community Living Oshawa/Clarington, be forwarded to Council for approval; THAT staff be authorized to continue with discussions with the John Howard Society and Community Living Oshawa/Clarington with a view to expanding their current leased space and planning the required lease hold improvements required to accommodate the longer term needs of both organizations; and THAT staff report on the results of the discussions with the John Howard Society and Community Living Oshawa/Clarington and provide an update of the proposed lease hold improvements with an estimate of costs, as appropriate, to be borne by the tenant and possible timing. CARRIED USE OF CREDIT CARDS FOR PAYING ADVERTISING & SPONSORSHIP FEES Resolution #GP A-136-1 0 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-006-10 be received; THAT an exemption to the restricted use of credit cards be allowed, to permit credit card use as a method of paying for advertising and sponsorship costs up front; and THAT, if it is permissible by legislation, staff be authorized to impose a "per transaction" fee for credit card use that is consistent with other existing transaction fees and reduces the impact of accepting credit cards. CARRIED - 16- 434 General Purpose and Administration Committee Minutes February 22, 2010 FINANCE DEPARTMENT FINANCIAL UPDATE AS AT DECEMBER 31,2009 Resolution #GPA-137-10 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report FND-006-10 be received for information. CARRIED PORT GRANBY FUNDS Resolution #GPA-138-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Finance Department be directed to prepare a report with recommendations as to the disposition of the $10 million Port Granby Funds. CARRIED CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS RICHARD WARD, REGARDING ZONING OF 3709 REGIONAL ROAD 9 REPORT ON PROPERTY STANDARDS SITUATION Resolution #GP A-139-1 0 Moved by Councillor Robinson, seconded by Councillor Foster THAT the delegation of Richard Ward regarding zoning of 3709 Regional Road 9 and a property standards situation be received with thanks. CARRIED - 17 - 435 General Purpose and Administration Committee Minutes February 22, 2010 MARK SZENTECZKI, REGARDING THE DURHAM REGION ENVIRONMENTAL ACHIEVEMENT AWARDS Resolution #GPA-140-10 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Mark Szenteczki regarding the Durham Region Environmental Achievement Awards be received with thanks; and THAT Mark Szenteczki be congratulated on his work in bringing the information regarding the Durham Region Environmental Achievement Awards to his fellow students. CARRIED HOST COMMUNITY AGREEMENT REGARDING THE ENERGY FROM WASTE PROJECT Resolution #GPA-141-10 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Municipal Solicitor report to Council regarding the Host Community Agreement for the Energy from Waste Project and whether there are any legal concerns. CARRIED OTHER BUSINESS CANADIAN NUCLEAR ASSOCIATION CONFERENCE AND TRADE SHOW Councillor Foster rose to announce that Councillor Woo, Mayor Abernethy and the Chief Administrative Officer will be attending the upcoming Canadian Nuclear Association Conference and Trade Show. He urged them to do their best to attract new business to the Clarington area. RED, WHITE AND GOLD CELEBRATION Councillor Woo rose to announce that on Saturday, February 27,2010 there will be a pep rally at Brimacombe Ski Club to support local Olympic athlete, Matt Morison, as he makes his Olympic debut in Vancouver. - 18- 436 General Purpose and Administration Committee Minutes February 22, 2010 COMMUNICATIONS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-142-10 Moved by Councillor Robinson, seconded by Councillor Foster THAT the meeting adjourn at 2:20 p.m. CARRIED MAYOR MUNICIPAL CLERK - 19 - 437 DRAFT LIST OF DELEGATIONS GPA Meeting: March 8, 2010 (a) Colin Rowe, Thanking Council for Designating the Clarington Concert Band as the Official Town Band 601 Clw:ilJgton Public Meeting Report # PSD-033-10 CORPORATION OF THE Mr. Edgar Wilson MUNICIPALITY OF CLARINGTON NOTICE OF COMPLETE APPLICATION AND PUBLIC MEETING I DEVELOPMENT APPLICATION BY: Mr. Edgar Wilson AN APPLICATION TO AMEND THE ZONING BY-LAW 84-63 The Council of the Corporation of the Municipality of Clarington will consider a proposed Zoning By- law Amendment, under Section 34 of the Planning Act, 1990, as amended. APPLICATION DETAILS The proposed Zoning By-law Amendment submitted by Mr. Edgar Wilson on behalf of Wintser Investments Limited would allow a Montessori School forchildren ages 1 to 14. The subject property is located at 80 Rhonda Boulevard, Part Lot 14, Concession 1, Former Town of Bowmanville, as shown on reverse. TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington has deemed the Zoning By-law Amendment application submitted complete for processing, circulation and review. Planning File Nos.: ZBA 2009-0019 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: DATE: Monday, March 8, 2010 TIME: 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting'commences. If you cannot attend the Public Meeting on this'application you can make a deputation to Council at their meeting on Monday 22, 2010, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, March 17, 2010 to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of the proposed Zoning By-law Amendment, you must submit a written request to the Clerk's Department, 2nd Floor, 40 Temperance Street, Bowmanville, Ontario L 1 C 3A6. 701 . " Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6, or by calling Mitch Morawetz at (905) 623-3379 extension'331 or bye-mail atmmorawetz@clarington.net. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington Planning Services Department before the proposed Zoning By-law Amendment is adopted, the person: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party. Dated at the Municipality of Clarington this 5th day of February, 2010. nLa1z2FCSLA Acting Director of Planning Services Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L 1 C 3A6 cc LDO Records 702 ~ ~ IMIIO ~ 107 51A~ 60 - 518 - 105 62 103 ~ 64 - 55A. 66 101 558 68 99 ~7 70 97 72 _ 59 74 95 76 - 61 78 93 - ~ ~ ~ .801 LAWRENCE GATE ~ J 92 "<t ~ C"l ~ ~ ~ NI(!,i i 63 ~ / 11'rJf ~1~~~~llll 66 &f 62 \ '" ZBA 2009-0019 Zoning By-law Amendment Owner: Peterborough, Victoria, Northumberland and Clarington Catholic District School Board ~ ~ '<toco '<t '<t M tv ~ 92 96 98 100 104 106 108 110 112 114 122 126 130 o ~ o 0:: >- W ....J 0:: w ~ $ 67 69 71 73 1'-1101 M 75 77 79 81 83 83A 85 87 89 91 99 101 inil\. 93 95 97 81 79 77 75 73 71 69 67 65 63 59 53 51 49 47 -45 43 41 39 31 86 84 o 0:: ~ W ....J :::> o m ~ o z o :c 0:: 50 48 46 80 Subject Site \ l~ 58 56 54 52 ~n Public Meeting CORPORATION OF THE Report#PSD-034-10 MUNICIPALITY OF CLARINGTON Courtice Homestead Land Corp. NOTICE OF COMPLETE APPLICATION AND PUBLIC MEETING I DEVELOPMENT APPLICATION BY: COURTICE HOMESTEAD LAND CORPORATION AN APPLICATION TO AMEND THE ZONING BY-LAW 84-63 TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington has deemed the Zoning By-law Amendment application submitted complete and has commenced processing ~nd review. The Council of the Corporation of the Municipality of Clarington will consider a proposed ZOning By-law Amendment, under Section 34 of the Planning Act, 1990, as amended. APPLICATION DETAILS The proposed Zoning By-law Amendment submitted by Courtice Homestead Land Corporation would permit 50% of the lots on the east side of the proposed road, to have garage doors that may project to a maximum of 1.25 metres from the dwelling ground floor's front wall or exterior side wall or covered porch. The subject property is located on Part Lot 30, Concession 3, Former Township of Darlington" east of Trulls Road, north of Daiseyfield Avenue as shown on reverse. Planning,File Nos.: ZBA 2010-0003 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and provide additional information relative to the proposed development. The public meeting will be held on: DATE: Monday, March 8, 2010 TIME: 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St, Bowmanville, Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday March 22, 2010, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by the Wednesday noon, March 17, 2010 to 'have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the adoption of th~lroPosed Zoning By-law Amendment, you must submit a written request to the Clerk's Department,2 Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6. ' Additional information relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August 8:00 a.m. and 4:00p.m.) at the Planning Services Department, 31d Floor, 40 Temperance Street, Bowmanville, Ontario L 1C 3A6, or by calling Bob Russell at (905) 623-3379 . extension 341 or bye-mail atbrussell@clarington.net. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington Planning Services Department before the proposed Zoning By-law Amendment is adopted, the person: i). is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party~ ~~at ~u:a~ of Clarington this 11th day of February, 2010. ~'Lan~, FCSLA, MCIP 40 Temperance Street Acting Director, Planning Services Bowmanville, Ontario Municipality of Clarington L 1 C 3A6 . Co: LDO 704 1.0 ~ <( ~<( >- 00. zO 0 00 :J I- 1-. ~ zt; Ww ..J ~ii3 ~ <( O:J <3 u:l(J) w [lj~ a. OZ (f) ~:s. w z 'S :J!z J: I-w * I- :Ju u.< z ~ W.., ...10 (f) ~< (J) 0 gs z <( 0. ..J .. ..... 8 i: ::J o U .... a. 1'0 :E' c o i () o ...I ~ !. o .. Q. - "0 c: 0) 0)' (J) c: 0"0 o.c: e 0) a.E 0<( - ::: '0113 0)1 .~ >- .gee (f)Cl . 113 c: ~ 'g <(N ct o .e '0 Q) :0' ::3 (/) III "0 III C 'gj jiij ~,g A'6 ~.~ I~ I- Z W :::E C sz oW 0:::E .< ~~ ~:5 <(>- lOco N (!) . z Z o N C NOISS3~NO~ OC 101 AI Z~ n m 6 9 'i 9' S I....n.... IIU' ~ ll!w =>g ~~ ~ . . 'C C ftI ..J "0 CIS ~ at Ec: 00 ::1:_ !e .- 0 t::e- :So So L: CD c: ~ o ~ ~ H---==-~ I ~ .~ u: ~ (I) ~ 705 CLl1!ilJglon REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 8, 2010 Resolution #: By-law #: N/A Report #: PSD-033-10 File #: ZBA 2009-0019 Subject: PROPOSED ZONING BY-LAW AMENDMENT TO ALLOW A MONTESSORI SCHOOL FOR CHILDREN AGES 1 TO 14-80 RHONDA BOULEVARD APPLICANT: WINTSER INVESTMENTS LIMITED RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-033-10 be received; 2. THAT the application submitted by Wintser Investments Limited continue to be processed including the preparation of a further recommendation report; and 3. THAT all interested parties listed in Report PSD-033-10 and any delegations be advised of Council's decision. Submitted by: Reviewed by: Q ~..: ~ Franklin Wu Chief Administrative Officer MM/CP/df/av 2 March 2010 CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTI.\RIO L 1C 3A6 T (905)623-3379 F (905)623-0830 801 REPORT NO.: PSD-033-10 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: Wintser Investments Limited 1.2 Owner: Peterborough Victoria Northumberland Clarington District Catholic School Board 1.3 Proposal: To allow a Montessori School for children ages 1 to 14 at the former St. Stephens Catholic Elementary School 1.4 Area: 1.26 hectares 1.5 Location: 80 Rhonda Boulevard, Bowmanville 2.0 BACKGROUND 2.1 On January 29, 2010, Edgar Wilson on behalf of Wintser Investments Limited submitted an application for rezoning of the lands known as 80 Rhonda Boulevard in Bowmanville, formerly St. Stephens Catholic Elementary School. The purpose of the application is to allow a Montessori School for children ages 1 to 14. 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The property is 1.26 Hectares in size and contains the vacant St. Stephens Elementary School. There is an existing parking area towards the north side of the site and soccer/play fields in the rear yard. 3.2 The surrounding uses are as follows: North - Residential and a neighbourhood park including a baseball diamond South - Residential East - Residential West - Residential 4.0 PROVINCIAL POLICY 4.1 Provincial Policv Statement The 2005 PPS states that land must be carefully managed to accommodate appropriate development to meet the full range of current and future needs, while achieving efficient development patterns. It also requires that these development patterns optimize the use of land, resources and public investment in infrastructure by occurring adjacent to the existing built-up area and providing for a mix of uses. The use of existing infrastructure and public service facilities should be optimized, wherever feasible, before consideration is given to developing new infrastructure and public service facilities. The existing school facility is considered to be a public service facility. This proposal makes use of an existing building and infrastructure and is generally consistent with the PPS. 802 REPORT NO.: PSD-033-10 PAGE 3 4.2 Provincial Growth Plan The lands subject to this application are within the "Built-up Area" of the Growth Plan for the Greater Golden Horseshoe (GP), as delineated in the Built Boundary for the Growth Plan paper issued on April 2008. The GP encourages towns to develop as complete communities with a diverse mix of land uses and a range and mix of employment and housing types. In addition, an appropriate range of community infrastructure should be in place to foster complete communities. The proposed private school would maintain this site for use as a school and also create jobs and a diversity of uses within the community. 5.0 OFFICIAL PLANS 5.1 Durham Reoional Official Plan The lands subject to this application are designated "Living Areas" in the Durham Regional Official Plan. Living Areas shall be comprised of communities with boundaries which are defined in the Clarington Official Plan. The policies under Section 5.2.1 of the Official Plan indicate that cultural facilities for such purposes as education may be permitted in this designation. 5.2 Clarinaton Official Plan The Clarington Official Plan designates the subject property "Urban Residential" with a separate elementary school symbol present. Elementary schools are permitted in any residential area and the principles of the Official Plan support the continued use of this property as a school. Section 23.5.3 of the Clarington Official Plan authorizes Council to pass a by-law to recognize the continuation, expansion, or enlargement of a similar use. Given that the proposed Private Elementary School is a similar use to the "Separate Elementary School" use identified with the applicable symbol in the Clarington Official Plan, the application conforms. 6.0 ZONING BY-LAW 6.1 Zoning By-law 84-63 zones the subject lands Urban Residential Type One Zone (R1). The zoning permits an array of residential uses including public uses, which may be permitted in any zone. Since this lot and building are proposed to become uses for non public use purposes, a Zoning By-law amendment is required. The Zoning By-law amendment is intended to permit a private school on this former public school site. 7.0 PUBLIC NOTICE AND SUBMISSIONS 7.1 . Public notice was given by mail to each landowner within 120 metres of the subject properties and a public meeting notice was installed on the site. As of the writing of this report, no comments or concerns from neighbouring land owners have been received. 803 REPORT NO.: PSD-033-10 PAGE 4 8.0 AGENCY COMMENTS 8.1 Comments are outstanding from the following departments and agencies: . Separate School Board . Regional Works Department 8.2 The Municipality of Clarington Emergency Services Department and the Public School Board offered no objections to the application. 8.3 The Clarington Building Services Division indicated that should the zoning be approved a building permit would be required if the applicant will be doing any construction on the site and that a demolition permit will be required prior to removing the portable classrooms from the site. 8.4 The Clarington Engineering Services Department state that they have no objection to the proposed zoning change in principle, subject to the condition that no changes are made to the existing site. However, Staff have requested additional information from the consultant with respect to the traffic study submitted in support of the application. The applicant must satisfy the Director of Engineering Services with respect to traffic impacts resulting from the proposed use. 8.5 The Region of Durham Planning Department indicated that the subject property is located in the "Living Areas" designation in the Durham Regional Official Plan. The policies under Section 5.2.1 of the Official Plan permit educational facilities recognized by the Ministry of Education within Urban Areas. This proposal conforms to the Region's Official Plan. . This application has been screened in accordance with the terms of the provincial plan review responsibilities. There are no matters of provincial interest applicable to this application. 9.0 STAFF COMMENTS 9.1 The applicant intends to occupy the site in the fall of 2010. All portable classrooms presently on the site are proposed to be removed as they will not be needed by the Montessori School. 9.2 The applicant is simply proposing the continued use of the vacant St. Stephens Elementary School for its intended purpose as an educational facility. The only difference is the change in operation from a public use to a private institution. 9.3 Staff are concerned with one of the school requirements listed in section 4.0 of the Traffic Impact Study submitted by the applicant. The requirement is that "all parents will drop off and pick up students by car. As part of the requirements of school registration, students will not be allowed to walk to the school. They must be driven." Staff wish to explore this further with the applicant. From a sustainability/environmental perspective, 804 REPORTNO.: PSD-033-10 PAGE 5 it would make far more sense to allow those who live close by to walk to school. In addition, this would reduce the volume of traffic coming and going from the school site both in the morning and afternoon. 10.0 CONCLUSION 10.1 The purpose of this report is to satisfy the requirements of the Public Meeting under the Planning Act. It is respectfully recommended that this report be referred back to Staff for further processing and the preparation of a subsequent report. Staff Contact: Mitch Morawetz Attachment: Attachment 1 - Key Map List of interested parties to be advised of Council's decision: Peterborough Victoria Northumberland Clarington District Catholic School Board Wintser Investments Limited 805 Property Location ~ - OUR",*HlGi'fWAY:2 ~tc ~ jNI'<tlcolcolS: LAWRENCI .....1C")1\l')~ ~ 60 62 64 66 68 70 72 74 76 78 8Dl ~ 59 61 63 - - LAWRENCE GATE 51A[ 518 53 55A 558 57 107 105 103 101 99 97 95 93 91 IIIIII Jill J II:!UJ J J IJ 92 C') .- y ~I~ ~ w: ~~~ ~ 57 ~ ~ ~~~~I \ - ~ \ -l o ::0 CD "'C o ~)> ""0= (J)w 00 I ::T 03 wCD w:J ~- C)....lo. ZBA 2009-0019 Zoning By-law Amendment Owner: Peterborough, Victoria, Northumberland and Clarington Catholic District School Board ?& ~ '<toco '<t '<t C") AI AJ 92 96 98 100 ure 108 110 112 114 122 126 130 o <( o ~ >- W .....J ~ W ~ $ 67 69 71 73 C") I'-I\l') 81 79 77 75 73 71 o ~ ~ W .....J :::> o CO <( o z o :::c ~ 44 86 84 80 Subject Site - 75 77 79 81 83 83A 85 87 89 91 99 101 ~n~^ 93 95 97 69 67 65 63 59 49 47 45 43 41 53 51 39 37 58 56 I~ 54 52 50 48 46 ~I~I!::::I~I:,,::I~I!-Q ~ ROSALYNNEAVE ~. co co 0 N '<t \ ~ \ ~I ~ I ~ I 10 I ~ I ~ I ~I CJw:ilJgton REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 8, 2010 Resolution #: By-law #: Report #: PSD-034-10 File #: ZBA 2010-0003 Subject: REZONING TO PERMIT 50% OF 18 LOTS TO HAVE GARAGE DOORS THAT MAY PROJECT TO A MAXIMUM OF 1.25 METRES FROM THE DWELLING GROUND FLOOR FRONT OR EXTERIOR SIDE WALLS OR COVERED PORCH APPLICANT: COURTICE HOMESTEAD LAND CORPORATION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-034-10 be received; 2. THAT the rezoning application submitted by Courtice Homestead Land Corporation be approved and that the Zoning By-law Amendment as contained in Attachment 2 be adopted by Council provided there are no significant issues raised at the public meeting; and 3. THAT all interested parties listed in Report PSD-034-10, and any delegations be advised of Council's decision. Submitted by: Reviewed by: a ~~ ~ Franklin Wu, Chief Administrative Officer BR/CP/df 1 March 2010 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 807 REPORT NO.: PSD-034-10 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant/Owner: Courtice Homestead Land Corporation 1.2 Proposal: To rezone 18 lots to permit 50% of the lots to have garage doors that may project to a maximum of 1.25 metres from the dwelling ground floor front or exterior side walls or covered porch 1.3 Area: 0.77 hectares (1.90 acres) 1.4 Location: East of Trulls Road, North of Daiseyfield Avenue, Courtice (Attachment 1) 2.0 BACKGROUND 2.1 On November 9, 2009, Council considered and recommended approval of an application for a Proposed Plan of Subdivision and Zoning By-law Amendment for Courtice Homestead Land Corporation to allow a subdivision with 31 single detached' dwellings on the east side of Trulls Road. On February 8,2010, Courtice Homestead Land Corporation submitted an application to rezone 18 of the lots in the recently approved subdivision. The 18 lots are all fronting the east side of the internal local street accessing the subdivision. The rezoning is to permit 50% of the 18 lots to have garage doors that may project to a maximum of 1.25 metres from the dwelling ground floor front or exterior side walls or covered porch. 2.2 In pre-consultation with staff, the applicant noted that most home buyers are looking for two car garages and if the associated garage door is consistent with the existing R2-55 Zoning for a 12.0 metre wide lot, that is, flush with the front wall of the dwelling there is ground floor space in the dwelling approximately 2.1 metres (7 ft.) wide and 6.1 metres (20 ft.) deep that is difficult to efficiently use in the house design. The application would allow 50% of the 18 lots to have the front wall stepped back, also providing more variety in the house design. 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The portion of the subject property for which rezoning is proposed is fairly flat whereas abutting it on the east is valleyland for a tributary of Farewell Creek. 3.2 The surrounding uses are as follows: North - South - vacant detached dwellings on Trulls Road and Bellman Court with wooded valleyland in between vacant but wooded west half of draft approved subdivision plan (vacant) and beyond, Trulls Road East - West - 808 REPORT NO.: PSD-034-10 PAGE 3 4.0 PROVINCIAL POLICY AND OFFICIAL PLANS 4.1 The proposed rezoning is consistent with provincial policy, and the Durham and Clarington Official Plans. 5.0 ZONING BY-LAW 5.1 Zoning By-law 84-63, through a recent amendment dealing with the subdivision as a whole, zones the subject lands "Urban Residential Exception (R2-55)". This zoning allows single detached dwellings on lots having a 12.0 metre frontage. As noted above the applicant is looking to modify the setback of the dwelling wall or covered porch relative to the garage. 6.0 PUBLIC NOTICE AND SUBMISSIONS 6.1 Public Notice was given by mail to each landowner within 120 metres of the subject property. A public notice sign was installed on the subject property fronting onto Trulls Road, 23 days prior to the public meeting date. 6.2 As of the writing of this report, staff has received no inquiries. 7.0 AGENCY COMMENTS 7.1 The Regional Planning Department was circulated and have verbally advised they have no concern with this application. 7.2 Clarington Engineering Services had no concerns with the proposal at the pre- consultation stage and therefore, was not circulated. 8.0 STAFF COMMENTS 8.1 No issues have been identified with the proposed rezoning. After reviewing the issues identified by the applicant with the house design, Staff can support the application in that it generates much more efficient house design as well as providing opportunity for greater variety in the streetscape, while ensuring the garage is not the dominant feature. 8.2 The Finance Department advises that property taxes have been paid. 809 REPORT NO.: PSD-034-10 PAGE 4 9.0 CONCLUSION 9.1 Provided there are no significant issues raised at the Public Meeting, Staff respectfully recommends that the proposed amendment to By-law 84-63 be approved, as shown on Attachment 2. Staff Contact: Bob Russell Attachments: Attachment 1 - Key Map Attachment 2 - Zoning By-law Amendment List of interested parties to be advised of Council's decision: Hannu Halminen Durham Region Planning Department 810 Courtice Property Location Map 272.~3 LANDS WITHIN SPECIAL STUDY A POSSIBLE FUTURE DEVELOPMENT ON OWN 'S ADJACENT LANDS SUBJECT TO OPA 261.2 Area Subject to Proposed Zoning By-law Amendnent N 70- ~"'10 , " ~ ~ =' ~ ~ ~ ~" ~ il ~ C") . ~:: N ..- ..- ..- o ..- O'l co ,....; \ ~ 8Irj < m _ Subject Lands ~ Additional Lands Subject to OPA ZBA 2010-0003 : ZONING BY-LAW AMENDMENl1 . C") z o C/) C/) w () z o () t \ ~ ~ ~ "- ><. ><. '- "- "- o C") I- o ...J -l o :::0 CD "0 o :4- "U~ 00- o~ I ~ 03 wCD ~~ ......- 0...... Owner: Courtice Homestead Land Corporation J lt: ~ .., .., .. :? " ~ / ~ ~ ~~ UH~ ~ co; LO; m ~":: i nt N ; I." \-2 . . / \ ,lt: ~ . S ~ ~ zi ~~ ~ 'i Q " 51 ~ ( FUTURE ADELAIDE AVE. - . j 21 ~/ ( DAISEYFIELD AVE I ex> ...... ...... Attachment 2 To Report PSD-034-10 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2010- being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2010-0003; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 13.4 "SPECIAL EXCEPTIONS-URBAN RESIDENTIAL TYPE TWO (R2) ZONE" is hereby amended by adding thereto the following new Special Exception 13.4.74 as follows: "13.4.74 URBAN RESIDENTIAL EXCEPTION (R2-74) ZONE Notwithstanding Sections 13.2 a); c) i), ii), iii); e); g); and h) those lands zoned R2- 74 on the Schedules to this By-law shall be used subject to the following regulations: a. Lot Area (minimum) 360 .square metres b. Yard Requirements i) Front Yard ii) Exterior Side Yard 6.0 metres to private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch 6.0 metres to private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch iii) Interior Side Yard with private garage or carport - 1.2 metres; without private garage or carport - 3.0 metres on one side and 1.2 metres on the other side c. Lot Coverage (maximum) i) One Storey a) Dwelling b) Total of Buildings and Structures 50% 55% ii) All Other Residential Units a) Dwelling b) Total of Buildings and Structures 40% 45% d. Attached Garage Requirements (maximum) i) All garage doors shall not be located any closer to the street line than the dwelling's front wall or exterior side wall or covered porch except that 50% of the lots zoned R2-74 may have garage doors that project to a maximum of 1.25 metres from the dwelling's front wall or exterior side wall or covered porch; 812 ii) In no case shall the garage door be closer than 6.0 metres from the front lot line or exterior lot line e. Height (maximum) i) One Storey ii) All Other Residential Units 8.5 metres 10.5 metres 2. Schedule "4" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from "Urban Residential Exception (R2-55) Zone" to "Urban Residential Exception (R2-74) Zone" as illustrated on the attached Schedule "A" hereto. 3. Schedule "A" attached hereto shall form part of this By-law. 4. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW read a first time this day of BY-LAW read a second time this day of BY-LAW read a third time and finally passed this 2010 2010 day of 2010 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 813 This is Schedule "A" to By-law 2010- , passed this day- of , 2010 A.D. I ~ /: - I _._.---/; 261.2 jI ./ ( FUTURE I' '- ~ :..:::::--: ADELAIDE AVE .1 -'-'-'--Q\ 0 ~ -J ('I), ." Ii i .., .... 0 ~ I' ! N 8::::: ~ .1 .... ,. ~ .. 0 0 .1 l .... lc .... Ii ~ 0 0 :::-::::::- ...:.....-.T .... .. ~A ~ ; i z en ,. nt :'" 0 ~ -'-'-1 ~ co ~ z 0 I. z '" ~ W .. 0 K:/c -.~=-H- > r--; - '" ('I) ~ , j~ ~ < .- j! a Z ~ co; ~ , /': :::....7.: ~ 0 -.-..d m ~ '" y ./ - :-.-.!i f- 10, % >:::/:i "- en ./ en :~_.-l i ,-u -t' r::.--: w /"': U ;.._.~ i . i i '" ~ ~ z I ('I)' ~ 0 .......-.""' ~ ~ i i ! " U 0 N " ,. . . g'" ~ ~ II I ~\ ......; ::;......-: :/": I. i 0 L.-I' ./ 7"..;< i/....... ('I) t-- :/:;) ~~ 9 I- DAISEYFIELD AVE . // 0 V ...J l'-\ i ! i L .J I '< ! l' "i l._._._._._._._._.L._._. '~'-1 '-'i I I IV -'-1 I ~ -.-1 , ~ Zoning Change From "R2-55" To "R2-74" Jim Abernethy, Mayor Patti L. Barrie. Municipal Clerk -...-J tv .--- JJ I---- I C ~ I ~ t= I I ~ D~ ~ ~~ ~ lI~g~~ ~ " , -am ~.~ ~,\:_" HI~ COURTICE ~\:l ~ ~ =='I ~ ZBA 2010.0003 - .. 814 CWilJglDn REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 8, 2010 Resolution #: By-law #: Report #: PSD-035-10 File #: A2010-0001 and A2010-0002 Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF FEBRUARY 18, 2010 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-035-10 be received; and, 2. THAT Council concurs with the decisions of the Committee of Adjustment made on February 18, 2010 for applications A2010-0001 and A2010-0002 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. Submitted by: r-., ~z..Q-s-P~1 Reviewed by: '--J \./ Franklin Wu, Chief Administrative Officer RH/CP/df/av/ah 25February 2010 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 815 REPORT NO.: PSD-035-10 PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISION OF COMMITTEE OF ADJUSTMENT FOR February 18, 2010 A2010-0002 A rove Approve, in part, with conditions Den ,in art A roved A2010-0001 Tabled 1.2 Application A201 0-0001 was filed to permit the construction of a single detached dwelling by reducing the minimum required agricultural setback from 300 metres to 99 metres from the nearest livestock building at 4675 Gilmore Road. Staffs recommendation was to approve the application as the proposed reduction of agricultural setback met the Ministry's Minimum Distance Separation (MDS) requirements. The Committee concurred with Staffs recommendation and approved the application. 1.3 Application A2010-0002 was filed to permit the construction of a detached garage by increasing the maximum permitted height from 4.5 metres to 5 metres (By-law 84-63), by increasing the maximum permitted height from 3.7 metres to 5 metres (By-law 2005- 109) and by increasing the maximum permitted total floor area from 90 square metres to 130 square metres (By-law 84-63 and By-law 2005-109). Staff recommended denial of the application, in part, to increase the maximum permitted height of the proposed detached garage from 4.5 metres to 5 metres in By- law 84-63 as it did not meet the intent of the Zoning By-law to eliminate opportunity for human habitation within an accessory building. Staff recommended approval of the application, in part, to permit the construction of a detached garage by increasing the maximum permitted height from 3.7 metres to 4.5 metres in By-law 2005-109; and by increasing the maximum permitted total floor area for accessory buildings from 90 square metres to 130 square metres in By-law 2005-109 and By-law 84-63, subject to a number of conditions. The Committee was hesitant to make a decision on the application without having the opportunity to review a set of detailed drawings for the proposed two-storey detached garage. The Committee tabled the application for up to 90 days to allow the applicant to prepare and submit drawings for Committee's consideration at a future meeting date. 816 REPORT NO.: PSD-035-10 PAGE 3 2.0 COMMENTS 2.1 Staff have reviewed the Committee's decisions and are satisfied that application A201 0- 0001 is in conformity with both Official Plan policies, consistent with the intent of the Zoning By-law, is minor in nature and desirable. 2.2 Council's concurrence with the decisions of the Committee of Adjustment for applications A201 0-0001 and A201 0-0002 is required in order to afford Staff official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. Staff Contact: Robin Heathcote Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment (February 18, 2010) 817 Attachment 1 To Report PSD-035-10 C/!J[jQgtDn PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: VEENSTRA CONSTRUCTION LIMITED GARTH CARLSON PROPERTY LOCATION: 4593 GILMORE ROAD, CLARKE PART LOT 2, CONCESSION 4 FORMER TOWNSHIP OF CLARKE A2010-0001 FILE NO.: PURPOSE: TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED AGRICULTURAL SETBACK FROM 300 METRES TO 99 METRES FROM THE NEAREST LIVESTOCK BUILDING AT 4675 GILMORE ROAD. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING BY REDUCING THE MINIMUM REQUIRED AGRICULTURAL SETBACK FROM 300 METRES TO 99 METRES FROM THE NEAREST LIVESTOCK BUILDING AT 4675 GILMORE ROAD, AS IT MEETS THE INTENT OF BOTH OFFICIAL PLANS AND THE ZONING BY-LAW, IS MINOR IN NATURE AND IS NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: February 18, 2010 LAST DAY OF APPEAL: March 10,2010 818 eIarJnntlW Leading the Way e ~ PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: OWNER: DAVID OWENS DAVID OWENS PROPERTY LOCATION: 15 VIRTUE COURT, ENNISKILLEN PART LOT 19, CONCESSION 8 FORMER TOWNSHIP OF DARLINGTON A2010-0002 FILE NO.: PURPOSE: TO PERMIT THE CONSTRUCTION OF A DETACHED GARAGE BY INCREASING THE MAXIMUM PERMITTED HEIGHT FROM 4.5 METRES TO 5 METRES (BY-LAW 84-63), BY INCREASING THE MAXIMUM PERMITTED HEIGHT FROM 3.7 METRES TO 5 METRES (BY-LAW 2005-109) AND BY INCREASING THE MAXIMUM PERMITTED TOTAL FLOOR AREA FROM 90 SQUARE METRES TO 130 SQUARE METRES (BY-LAW 84-63 AND BY-LAW 2005-109). DECISION OF COMMITTEE: TO TABLE THE APPLICATION FOR UP TO 90 DAYS. DATE OF DECISION: February 18, 2010 LAST DAY OF APPEAL: March 10, 2010 819 CJWilJgton REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 8, 2010 Resolution #: By-law #: N/A Report #: PSD-037-10 File #: PLN 31.9 Subject: PROPOSED LIGHTING GUIDELINES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-037-10 be received; and 2. THAT the "Lighting Guidelines" as provided to Committee members under separate cover, be adopted for consideration in the review and approval of new development applications and be made available to the development industry including posting on the Municipality of Clarington website. Submitted by: Reviewed by: O~..:. ~ Franklin Wu, Chief Administrative Officer RH/CP/ah/df 1 March 2010 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 820 REPORT NO.: PSD-037-10 PAGE 2 1.0 BACKGROUND 1.1 In recent years, light pollution has become a significant concern in terms of both environmental and safety impacts. Excessive outdoor lighting can result in wasteful energy consumption, create glare levels that can be detrimental to drivers and pedestrians, and generate light trespass on neighbouring properties; The phenomenon of "Urban Sky Glow" is also a concern in over-lit areas, as it renders the night sky effectively unviewable to town and city dwellers. 1.2 An Inter-municipal Lighting Committee, comprising members from the area Municipalities within the Durham Region as well as the Regional Planning Department, was formed in 2005 with the goal of establishing a set of Lighting Guidelines (Attachment 1), an Information Pamphlet (Attachment 2) and a Generic Implementing Lighting By-law. Lumentech Engineers Inc. were retained by the . Committee in order to provide their expertise and assist with the preparation of the three documents. 1.3 A copy of the draft Lighting Guidelines was circulated by Inter-municipal Lighting Committee members to their respective Municipal departments for review and comment. The Durham Region Astronomical Association was also included in the review and preparation of the three generic documents. Final submission of the. documents was made in November 2009. 1.4 Staff believe a Lighting By-law would be difficult to enforce and would not provide the flexibility afforded by the proposed Lighting Guidelines. This report recommends that only the Lighting Guidelines be adopted by the Municipality of Clarington for consideration in the review and approval of new development applications. Should it prove necessary that a by-law is required, a further report would be necessary. 2.0 PURPOSE 2.1 The purpose of the Inter-municipal Lighting Guidelines is to provide a set of effective standards, consistent across Durham Region. They are designed to limit the impacts of excess and unnecessary external lighting. The Guidelines are intended to be used as part of the Site Plan approval process for new development applications. They are not meant to regulate lighting for single family dwellings or municipal street lighting. 2.2 The Guidelines are intended to address, but are not limited to, the following: · Buildings and structures, including building entrances, canopies or overhangs; . Parking lot lighting; . Pedestrian and landscape lighting; · Recreational area lighting; · Display, service and advertising lighting; . Wall mounted lighting; . Security lighting; · Ornam~ntal/decorative lighting; and . Lighting in heritage areas. 821 REPORT NO.: PSD-037-10 PAGE 3 3.0 CONTENT OF LIGHTING GUIDELINES 3.1 The Lighting Guidelines address all aspects of the Site Plan process with respect to proposed external lighting by including the following sections: Lighting Plan Requirements; Lighting Fixture Requirements; Illumination Requirements; Submission Requirements and Standards; Qualified Designer Signoff; and Post Installation Investigation. Definitions are also provided as an appendix to the Guidelines. 3.1.1 Liohtino Fixture Reauirements Light fixture design refers to the nature of the fixture itself and not the type of lamp used, as each lamp type has different attributes and can be installed where most suitable. The standard requirement is for full cut-off lights, which are designed and/or shielded in such a way that all of the light rays emitted by the fixture are projected below the horizontal plane of the fixture. Light fixture designs which cannot meet these standards, such as those with sag lenses or wall mount lights that shine horizontally, are prohibited. 3.1".2 Illumination Reauirements A set of maximum illumination values for different Lighting Zones have been established, as shown in Table 1. The Lighting Zones are intended to recognize that not all areas can achieve the same lighting levels. At the pre-consultation stage, the applicant will work with Planning Services Department to determine which Lighting Zone the proposal falls under. Table 1: Liohtino Zones LZ4 High Dense Urban Development I Downtown ,L8rgeScaleCommercial, '. . '. ;lndustr~lj Reqreational; Institutional and Medium ~ High. . Density Residential , Land uses that warrant special consideration. Generally this zone is reserved for properties in the Downtowns 1.5(15 lux) Medium 1 Where multiple lighting zones are present on a single lot or development, or if an Environmental Impact Study makes specific recommendations regarding lighting levels, the more restrictive shall apply. 2 The Maximum Illuminance Level at Property Line represents worst case scenarios. Lighting designers will be expected to attempt to achieve minimal or no lighting on or beyond property lines in all Lighting Zones. 822 REPORT NO.: PSD-037-10 PAGE 4 3.1.3 Submission ReQuirements and Standards Site plan applications should be accompanied by a lighting plan and lighting fixture details demonstrating that the proposal meets the Lighting Guidelines. The Site Plan submission requirements for lighting fixtures and lighting plans are provided within the Guidelines. Specific lighting standards include the following: . Position light fixtures across the site for uniform distribution of light; . Encourage energy conservation, directing light away from neighbouring properties; . Assess the suitability of lighting in terms of photometric performance rather than aesthetics; . Permit only down-lighting or back lighting for on-site signage; and . Require additional lighting based on Crime Prevention Through Environmental Design (CPTED) principles in areas identified as unsafe. 3.1.4 Qualified Desioner Sionoff A statement indicating that the lighting design is in accordance with the Lighting Guidelines is to be included on the lighting plan and signed by the qualified designer. The exact wording of the statement is provided in the Lighting Guidelines. 3.1.5 Post Installation Investioation After the installation of any new lighting subject to Municipal review and approval, the applicant's lighting consultant shall provide a written signoff confirming that the lighting has been installed as per the approved plan. 4.0 INFORMATION PAMPHLET 4.1 The information pamphlet serves as a resource for the public and interested stakeholders, demonstrating the detrimental effects of excessive outdoor lighting and explaining the intent and content of the Lighting Guidelines. Hard copies of the pamphlet will be made available in the Planning Services Department. 5.0 CONCLUSIONS 5.1 Over the last five to six years the Municipality has increasingly taken a more active role in reviewing on-site lighting as part of a proposed development. Although the Municipality has been requiring full cut-off lighting and ensuring there is little or no light trespass, the Lighting Guidelines identify standards for light fixtures, Lighting Zone illumination requirements, and Site Plan approval submission requirements for lighting plans, light fixtures, qualified designer signoff, and post installation investigation. The Guidelines will now provide applicants with a clear set of requirements at the outset of an application that are intended to mitigate the negative impacts of outdoor lighting 823 REPORT NO.: PSD-037-10 PAGE 5 . . across file-Municipality and Region by providing stanaards-tooe-aaopted by-the area Municipalities for consideration in the review and approval of new development applications. Staff Contact: Robin Heathcote Attachments: Attachment 1 - Lighting Guidelines (distributed under separate cover) Attachment 2 - Information Pamphlet (distributed under separate cover) 824 Clarington REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: March 08, 2010 Resolution#: By-laW#: N/A Report#: CSD-002-10 File#: Subject: 2010 COMMUNITY GRANTS RECOMMENDA TIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-002-1 0 be received; 2. THAT Council consider all submitted grant requests; 3. THAT Council provide direction on the Ride4United Way request for funding; and 4. THAT the Ride4United Way be advised of Council's decision. Submitted by: Reviewed by: ()~-<; ~ Franklin Wu, Chief Administrative Officer seph P. Caruana Director, Community Services SC/SM/JPC/lw CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 1201 REPORT NO.: CSD-002-10 PAGE 2 1.0 BACKGROUND 1.1 The Community Grant Program is intended to provide financial assistance to not-for-profit, volunteer community organizations providing programs, services or events within the Municipality of Clarington. The program has proven to be an excellent vehicle to acknowledge and support the efforts of our local volunteer community and not-for-profit agencies that provide services which benefit the community in general. 1.2 The Community Grant Policy (Attachment 1) outlines the Purpose, Eligibility Criteria and 'Funding Categories of the program. Applications are reviewed to ensure they meet the funding criteria and fall within one of the defined funding categories. 1.3 Individual allocations through the Community Grant Program may not exceed $5,000 per request. 1.4 Historically, the allocation of funding for Community Grants was established at $1.00 per capita. However, during the 2009 Municipal budget process, the grant requests normally received from the Newcastle Community Hall, Community Care Durham-Clarington and the Clarington Older Adult Association and the associated funding, were redirected from the Community Grant Program to the Municipal budget process. In addition, in an effort to maintain the integrity of the Grant Policy while still supporting the Courtice Rotary Canada Day celebration, $5,000 was transferred from the Grant Program to Corporate Services to be applied only to the assistance in funding of the Canada Day celebration. Accordingly, a maximum amount of $60,000 has been established for award to eligible applications in 2010. 1.5 Over the past several years staff has hosted an annual community meeting to review the Community Grant Program. The 2009 meeting was held December 8th, and 15 residents, representing 13 community organizations attended. The meeting provided the opportunity for staff to update applicants on any changes or revisions to the grant process and also provided an opportunity for applicants to discuss their specific application. 1.6 This meeting has been productive in educating the public on the objectives and merits of the Community Grant Program while sending the message that as the community continues to grow there will be increased demands on the program. Applicants were encouraged to review their requests and apply for support only where truly required. Consequently, the Bowmanville Horticultural Society reviewed their financial situation and concluded that they would not apply for a Community Grant in 2010. (Attachment 2) 1.7 A total of 33 applications have been received for review and consideration, compared to 39 in 2009. The applications represent a total of 1202 REPORT NO.: CSD-002-10 PAGE 3 $87,066 in requested funding through the Community Grant process, compared to $113,000 requested in 2009. 1.8 On March 9, 2009, Council allocated $51,750 to 33 organizations (GPA 174-09). A further $1,500 was allocated to additional requests which were considered by Council throughout the year. 2.0 APPLICATION PROCESS 2.1 All applications received have been recorded on a summary sheet (Attachment 3) providing Council and staff with an overview of all applications requiring consideration. 2.2 Each application is also presented on a one-page summary numbered from 10-01 through 10-33 providing the basic information necessary to consider the request and determine the appropriate level of funding. (Attachment 4) 2.3 Organizations who submitted incomplete applications were contacted and staff worked with them to ensure outstanding information was included. 3.0 ADDITIONAL INFORMATION 3.1 From time t.o time, various applicants provide comments through the application process or in other cases a Resolution of Council was previously approved that may affect how a particular application is dealt with. The following applications and associated comments are provided for Council's information. 3.2 Application 10-06, Christmas in Clarington Country, is an event organized on a volunteer basis to increase tourism visitation to Clarington through an enhanced rural showcase of local businesses. The event includes a self directed tour of the participating partners with a focus on tourism development and promotion. They have applied under the Civic category as "an event promoting the Municipality of Clarington which could be expected to bring economic and/or public relations benefit to the Municipality". Staff have reviewed this application and appreciate that it is an excellent event which will generate tourism and other economic spin offs. However, staff believes it does not meet the criteria of the Community Grant Program. The Community Grant Policy states, "The Community Grant Program provides financial assistance to not-for-profit, volunteer community organizations to provide services, events or programs to the benefit of the residents of Clarington". Christmas in Clarington Country is not registered as a not-for-profit and the benefits of the event will not be realized by residents of Clarington but rather the business partners affiliated with this application. 3.3 Application 10-07, Clarington Marketing Minds, is incorporated as a not-for-profit consortium of 44 local tourism stakeholders who have joined forces to promote and position Clarington as a sought after tourist destination. Their mission 1203 REPORT NO.: CSD-002-10 PAGE 4 statement is to develop a co-operative, long term marketing strategy focusing on tourism partnerships and development across the Municipality. This group has applied under the Civic category as a "service promoting the Municipality of Clarington which could be expected to bring economic and/or public relations benefit to the Municipality". 3.4 Applicant 10-11, Architectural Conservancy of Ontario, Clarington Branch, is a new not-for-profit organization whose mandate is to create greater awareness of Clarington's cultural heritage through the preservation of structures of architectural merit. Their signature event in 2010 will be "Doors Open Clarington" on June 6th in which residents will be able to receive guided tours of many local heritage sites. This group has applied under the Civic category as a "service promoting the Municipality of Clarington which could be expected to bring economic and/or public relations benefit to the Municipality". 3.5 Application 10-12, Durham Central Agricultural Society, operates the Orono Fair Grounds and hosts the annual Durham Central Fair. The success of this event is very much dependant on the weather and any annual surplus are used to offset the "lean years." 3.6 Application 10-19, Clarington New Horizons Band, is requesting one time seed money to develop a pilot project for small ensembles. These ensembles would be available to play and support community functions and fundraising ventures of local community organizations. Grant funds w.ould support rental practice space and the purchase of music. The band has demonstrated their commitment to community events by volunteering at the Official Opening of the Newcastle & District Recreation Complex and the Clarington Sports Hall of Fame Dinner. 3.7 Applicant 10-24, Eclipse Performing Arts, is a new not-for-profit community organization offering baton, dance and gymnastics programs to local youth. In January, two members of their club represented Canada at the World Baton Twirling Championships in Ghent, Belgium. Grant funds would help to offset start up costs and rental costs for practice facilities. They have applied under the Recreation/Leisure catHgoryas an "organization offering athletic or leisure opportunities not offered by the Municipality". 3.8 Application 10-32, Distress Centre Durham, is a not-for-profit applicant whose mandate is "to provide a volunteer telephone service through which people in distress can communicate with an understanding, friendly and empathetic person". Their helpline receives 7,800 calls per year of which approximately 10% are Clarington based. Grant funding would be used to support the Adolescent Suicide Awareness program which was suspended in 2008 due to funding cuts. 1204 REPORT NO.: CSD-002-10 PAGE 5 3.9 Ride4United Way (Attachment 5), is a cycling event organized by the United Way of Oshawa, Whitby and Clarington. Last year in the initial event, 450 cyclists competed on three courses of 60 km, 100 km and 160 km using Durham College/ UOIT as the start/finish point. Organizers this year would like to relocate the event to Clarington, with the Garnet B. Rickard Recreation Complex as the focal point, and are targeting 1,000 competitors. They have requested the use of the west parking lot and one half of the community hall at Rickard for a total rental cost of $871.87. This request was referred to the Community Grant Program however, the policy states, "The Community Grant Program is not intended to provide funding to organizations that make donations". As a granting agency, the United Way does not meet the criteria of the Community Grant Program and therefore the United Way have not completed a grant application. Should Council wish to support the Ride4United Way, the following options could be considered: i) Waiving the applicable rental fees for this event. ii) Funding this request through the Community Grant process and waiving the eligibility criteria. iii) Funding this request through a source other than the Community Grant Program. 3.10 While the deadline for Community Grant applications has officially passed, staff understand that there are applications still in progress. Once these applications are received by the Community Services Department, staff will bring forward a report to Committee regarding these requests, providing funds remain available. 4.0 COMMENTS 4.1 The Community Grant Program in Clarington ensures citizen involvement in recreational/leisure, civic, social and community hall boards enhancing community well being. 4.2 Each application is on file in the Community Services Department and will be made available during grant discussions, should further details of a particular application be required. Attachments: Attachment 1 - Community Grant Policy Attachment 2 - Correspondence, Bowmanville Horticultural Society Attachment 3 - 2010 Grant Information Summary Attachment 4 - 2010 Individual Summaries of Grant Information Attachment 5 - Request from United Way 1205 Attachment 1 to Report CSD-002-10 11 COMM:UNIlY GRANT POLICY 1. PURPOSE: The Municipality of Clarington acknowledges the efforts of our local volunteer community and believes that many services, events or projects are best provided through the volunteer efforts of local community organizations. Community Grant funding demonstrates COlmcil's commitment to working with community organizations without eroding their strength and independence and encourages organizations to work toward financial self sufficiency. The Community Grant program provides financial assistance to not- for-profi t, volunteer community organizations to provide direct services, events or programs to the benefit of the residents of Clarington. This policy establishes eligibility requirements and the application process. Applicants are further encouraged to pursue other opportunities for financial support. 2. ELIGIBIL TV CRITERIA: The following may be eligible for a Municipality of Clarington Community Grant: 1) Not-for-profit or volunteer based organizations within the Municipality of Clarington or the RegIOn of Durham delivering programs, events or services to the residents of Clarington. Regionally based organizations must provide details demonstrating how their service will directly benefit the residents of Clarington. 3. FUNDING CATEGORIES: 1) Recreation/Leisure . is defined as those organizations offering athletic or leisure opportunities not offered by the Municipality 2) Civic . is defined as those organizations providing events or services promoting the Municipality of Clarington which could be expected to bring economic and/or public relations benefit to the Municipality 1206 Attachment 1 to Report CSD-002-1 0 3) Social . is defined as those organizations offering a specific service (other than recreational/leisure) to residents of the Municipality, which is not considered to be the responsibility of another level of government 4) Boards of Council and Hall Boards · is defined as a group of individuals appointed by Council who manage and maintain a municipally owned facility. (Please note; grants will be considered for operational expenses only. Capital requests must be referred to the appropriate municipal representative for consideration during the annual municipal budget process) 4. PURPOSE OF GRANT: Grants may be provided to eligible applicants as defined above, for: . General operating and capital expenses (with the exception of Hall Boards who may only apply for general operating) up to a $5,000 maximum . Activities/events generally occurring within municipal boundaries; or . For programs, activities and events addressing a community need or contributing to the positive image of the municipality The Community Grant Program is not intended to provide funding: . In excess of $5,000 . To organizations with a political mandate, such as citizen ratepayers associations . To individuals . To organizations that provide services or programs that are the responsibility of another level of government . To organizations not in good financial standing with the Municipality of Clarington . To organizations that make donations; or . For debt repayment 5. COMMUNITY GRANT APPLICATION: Applications are available from the Municipal Administrative Centre or the Municipality's website as of November 1st each year. Completed applications are due by early December or as outlined in the public notice published annually. Late submissions will be accepted pending the availability of funds. 1) Applications will be accepted only from organizations with an elected executive and one of the following: . A constitution, a mission statement, or a statement of purpose 1207 Attachment 1 to Report CSD-002-1 0 2) All requests for funding must be accompanied by a fully completed "Community Grant A pplication" and must be forwarded to the Community Services Department. 3) Applications must be legible, completed in full, signed and include all required documentation. 4) Successful applicants may be required to submit a year end accounting of all grant dollars received from the Municipality. 1208 Attachment 2 to Report CSO-002-10 January 13, 2010 ~JErr~Tc"'-,:\\rh?1lli \.\1 ~'''-.' It... .,....j JAN 1 9 2010 Mr. Skip Crosby Community Service Coordinator Community Services Department Municipality of Clarington MUNICIPALITY OF CLARINGTON Community Services Dept. Dear Skip, It was a pleasure to meet you at the Community meeting on December 8th 2009 at the Garnet B. Rickard Recreation Complex, as you introduced the 2010 Community Grant program. During this meeting, I was particularly interested in your-comments regarding the very tight economic situation, and your request that all organizations undertake a careful review of their 2010 grant requirements in light of the increased need for careful scrutiny and distribution of funding. The Executive Committee of the Bowmanville Horticultural Society met last week to review our 2010 budget needs. last year, you generously provided our group with a $500 grant. However, your comments and concerns from the grant meeting were an element in our budget deliberations. Consequently, the Bowmanvllle Horticultural Sodety will not apply for a municipal grant In 2010. Instead, we have undertaken a careful review of our budget needs for the coming year, and will attempt to reduce some of our costs. We would like, however, to stress that this action is applicable for 2010 only. We are keeping in mind your comment made on December 8th that we can apply for a grant in 2011 without incurring a penalty as a result of our decision not to apply for a 2010 grant. We will monitor our needs throughout 2010, and will determine in January 2011 if we need to apply for a municipal grant for 2011. Sincerely, 9~ iff~. /l ~'I.-.~ ~ Linda Walsh President Treasurer Bowmanville Horticultural Society 1209 Attachment 3 to Report CSD-002-10 - - n~ormation Summary 2010 Grant Date. Received 2009 ~~ue$t $500.00 2008 Receipt $500.00 Category IConta~tN.~me, $500.00 $500.00 01/12/10 Vincent Powers Civic $500.00 $500.00 $500.00 $500.00 01/13/2010 Mark Stanisz Civic Bowmanville Ecology- Garden Courtice Horticultural Society Newcastle Horticultural Society Appl. # I Organization to-o 1 $800.00 $900.00 $1,000.00 $800.00 01/13/2010 Pam Daley Civic $750.00 $600.00 $750.00 $500.00 01/07/2010 Flora Sharpe Civic $2,000.00 $2,000.00 $2,000.00 $0.00 01/18/2010 Marie Hammond Civic Report CSD-002-10 3.2 $5,000.00 $0.00 $5,000.00 $0.00 O~.'~5.'20~O Diane Powers CiviC Report CSD-002-10 3.3 $5,000.00 $0.00 $5,000.00 $0.00 01/15/2010 Petra Schwirtz Civic Orono Horticultural Society Bowmanville Santa Claus Parade Christmas in Ciarington Country Clarington Marketing Minds Music Night in the Park 10-02 1 0-03 1 0-04 10-05 1 0-06 10-07 $1,500.00 $750.00 $1,500.00 $750.00 01/29/10 Vicki Burrows Ann-Marie Harley Civic $5,000.00 $1,000.00 $5,000.00 $0.00 01/18/2010 Myno Van Dyke Civic Newcastle Art Show Report CSD-002-10 3.4 500.00 $1 $1,500.00 500.00 $1 $1,500.00 01/11/2010 Humes Grant Civic Civic Report CSD-002-10 3.5 $5,000.00 $0.00 $0.00 $0.00 01/15/10 Mathew Stephenson Newcastle Village & District Historical Society Architectural Conservancy of Ontario Clarington Branch Durham Central Agricultural Fair 1 0-08 1 0-09 10-10 10-11 1 0-12 $5,000.00 $1,000.00 $5,000.00 $0.00 01/15/2010 Civic Orono Town Hal 10-13 $5,000.00 $3,250.00 $5,000.00 $2,500.00 01/22/2010 Hall Board I Susan Dacsota $2,500.00 $2,500.00 $2,500.00 $2,500.00 01/15/2010 Hall Board I Liz Robinson $3,000.00 $2,500.00 $3,500.00 $5,000.00 $0.00 $2,500.00 $2,500.00 $3,500.00 $0.00 $4,000.00 $3,500.00 $5,000.00 $0.00 $2,500.00 $2,500.00 $5,000.00 02/10/10 01/15/2010 01/29/10 01/15/10 Barb Walsh Vicki Burrows Gord Lee Herb Tink Hall Board Hall Board Hall Board Hall Board Kendal Community Centre Haydon Community Centre Solina Community Centre Newtonville Hall Newcastle Arena 1 0-14 1 0-1 5 10-16 1 0-17 1 0-18 ~ ~Ot() ij.~q\le~t .,.':!t;~;~<c:,{; '. :^:},t;~;;;tl\'~.G,j'.;";'::'.J~;i~'; $3.500.00 $500.00 2009 Reaue$t $500.00 Date Received 2010 .~~.Gran. Comments -;~,< ,~","-<'~,,;, ~;;.JZ::" ':4-; Report CSD-002-10 3.6 Name Category I Contact Anthony Maxwell $1,000.00 01/11/10 Recreation $1,000.00 $7.50.00 ,000.00 $1 $750.00 01/12/2010 Shirley Severn Recreation $2,000.00 $750.00 $2,000.00 $750.00 01/15/2010 Colin Rowe Recreation Recreation Recreation # Organization Clarington New Horizons Band Clarington Fiddle Club Clarington Concert Band Driftwood Theatre Appl 9 10-1 10-20 10-21 500.00 $1 $0.00 $0.00 $500.00 01/15/1 Jeremy Smith Shauna Longmuir $2,000.00 $1,000.00 $5,000.00 $1,000.00 01/15/10 Clarington Swim Club Report CSD-002-10 3.7 $2,016.00 $0.00 $0.00 $0.00 01/15/2010 Daniel Titterton Charlene Perrin JoAnne Raymond $4,000.00 500.00 $1 $4,000.00 500.00 $1 01/15/10 Recreation Eclipse Performing Arts Orono Figure Skating Club Newcastle Skating Club 10-22 0-23 Recreation 10-24 $4,000.00 500.00 $1 $4,000.00 $1,000.00 01/18/10 Recreation $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 01/15/2010 Derrick McKay Cheri Smith Recreation $2,000.00 $2,000.00 $750.00 01/15/10 Leesa Venning Recreation Social $1,000.00 $1,000.00 $1,000.00 $1,000.00 12/15/09 Courtice Kids Multisport Series Clarington Project Mental Health Durham - Making Connections Clarington Clarington East Food Bank Learning Disabilities Association of Peterborough Big Brothers and Sisters of Clarington Distress Centre Durham 10-25 10-26 10-27 10-28 10-29 $1,000.00 $5,000.00 $5,000.00 $1,000.00 01/13/10 Shelley Molica Social 1 0-30 $2,000.00 $750.00 $750.00 $750.00 01/12/10 Davis Shari Social 1 0-31 $3,000.00 $2,000.00 $3,000.00 $2,000.00 01/15/10 Darlene Brown Social 1 0-32 Report CSD-002-10 3.8 $3,000.00 $87,066 $0.00 $0.00 $0.00 01/13/10 Victoria Kehoe Social 10-33 ~ I\) ~ ~ 2010 Individual Summaries of Grant Inf,lrmation Attachment 4 to Report CSD-002-10 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Bowmanville Ecology Garden APPLICATION #: 10-01 DATE RECEIVED: 01/12110 CONTACT NAME: Vincent Pow(~rs DESCRIPTION OF PROGRAMS AND SERVICES: Provide 35 garden plots which allows individuals and families of Clarington who would not be able to grow their own vegetables, the land, seeds, plants and garden tools to do this. Also run a children's program which introduees young children to the skill sets of growing their own food along with promoting a healthy Ii ving. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 215.00 $ 650.00 ($ 435.00) 2009 $ 365.00 $ 815.00 ($ 450.00) 2010 $ 350.00 $ 855.00 ($ 505.00) FINAL NET $ 65.00 SURPLUS $ 50.00 SURPLUS ($ 5.00) DEFICIT MUNICIPAL GRANT HISTORY: 2008 GRANT APPROVED $ 500.00 2009 G REQUI $ 50 RANT 2009 GRANT 2010 GRANT ~STED APPROVED REQUESTED 0.00 $ 500.00 $ 500.00 1212 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Courtice Horticultural Society APPLICATION #: 10-02 DATE RECEIVED: 01113/2010 CONTACT NAME: Mark Stanisz DESCRIPTION OF PROGRAMS AND SERVICES: Beautify streetscape. Opportunity to network with other residents regarding horticultural Issues. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 178.67 $ 165.07 $ 13.60 2009 $ 584.65 $ 687.06 ($ 102.41) 2010 $ 537.59 $ 545.00 ($ 7.41) FINAL NET $ 513.60 SURPLUS $ 397.59 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 500.00 $ 500.00 $ 500.00 $ 500.00 1213 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Horticultural Society APPLICATION #: 10-03 DATE RECEIVED: 01/13/2010 CONTACT NAME: Pam Daley DESCRIPTION OF PROGRAMS AND SERVICES: Nine meetings throughout 2009 where horticulture entries are judged and a guest is brought in to speak on topics of gardening, the environment etc. Buy, plant and maintain all of the gardens at the Newcastle Community Hall, the cenotaph and St. George's and Bond Head cemeteries. Also have an active junior horticulture group and participate in community events such as the Newcastle Santa Claus Parade. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $.8,243.22 $ 5,360.06 $ 2,883.16 2009 $ 7,590.85 $ 4,884.51 $ 2,706.34 2010 $ 7,806.34 $ 5,100.00 $ 2,706.34 $ 3,606.34 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REqUESTED APPROVED REQUESTED $ 800.00 $ 1,000.00 $ 900.00 $ 800.00 1214 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Orono Horticultural Society APPLICATION #: 10-04 DATE RECEIVED: 01/07/2010 CONTACT NAME: Flora Sharpe DESCRIPTION OF PROGRAMS AND SERVICES: Beautification of five public gardens where plants are purchased, planted and gardens are maintained. Provide speakers for horticulture environmental growing techniques and up to date information on all aspects of gardening. Provide flower shows, demonstrations, meetings and question and answer panels. Plant and maintain downtown Orono planters; purchased and installed benches for Orono Cenotaph. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 8,633.73 $ 5,091.45 $ 3,542.28 2009 $ 9,635.87 $ 6,246.73 $ 3,389.14 2010 $ 9,179.14 $ 7,280.00 $ 1,899.14 GRANT $ 4,042.28 SURPLUS $ 3,989.14 SURPLUS $ 2,649.14 SURPLUS FINAL NET MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 500.00 $ 750.00 $ 600.00 $ 750.00 1215 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Bowmanville Santa Claus Parade APPLICATION #: 10-05 DATE RECEIVED: 01118/:2010 CONTACT NAME: Marie Hammond DESCRIPTION OF PROGRAMS AND SERVICES: Organize a Christmas parade annually for the enjoyment of the residents of Clarington. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 37,570.86 $ 15,402.53 $ 22,168.33 2009 $ 34,502.35 $ 13,339.21 $ 21,163.14 2010 $ 35,263.14 $ 14,100.00 $ 21,163.14 FINAL NET $ 22,168.33 SURPLUS $ 23,163.14 SURPLUS $ 23,163.14 SURPLUS MUNlCIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED REQ $0 $ 9 GRANT 2009 GRANT 2010 GRANT UESTED APPROVED REQUESTED 2,000.00 $ 2,000.00 $ 2,000.00 1216 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Christmas in Clarington Country APPLICATION #: 10-06 DATE RECEIVED: 01/15/2010 CONTACT NAME: Diane Powers DESCRIPTION OF PROGRAMS AND SERVICES: Provide a three day event with a total of 17 business participants which generates about 5,000 tourists and brings economic benefits to the residents of Clarington. Also brings media coverage to the community which provides a spin off to local businesses in generating more revenue. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 11,801.50 $ 11,801.50 $0 2009 $ 18,513.93 $ 18,513.93 $0 2010 $ 11,200.00 $ 17,000.00 ($ 5,800.00) GRANT $0 $0 ($ 800.00) DEFICIT FINAL NET MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $0 $ 5,000.00 $0 $ 5,000.00 1217 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Clarington Marketing Minds APPLICATION #: 10-07 DATE RECEIVED: 01/15/2010 CONTACT NAME: Petra Schwirtz DESCRIPTION OF PROGRAMS AND SERVICES: Develop a co-operative, long term marketing strategy focusing on tourism partnerships and development. Signature event is "The Great Clarington Family Adventure Tour". This event will kick off National Tourism Week, which targets family and friends to come and discover the richn(:ss of culture and heritage throughout Clarington. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $0 $0 $0 2009 $ 7,432.00 $ 3,736.00 $ 3,696.00 2010 $ 27,796.00 $ 24,100.00 $ 3,696.00 FINAL NET $ 8,696.00 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED RE $0 $ 9 GRANT 2009 GRANT 2010 GRANT 9UESTED APPROVED REQUESTED 5,000.00 $0 $ 5,000.00 1218 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Music Night in the Park APPLICATION #: 10-08 DATE RECEIVED: 01/29/10 CONTACT NAME: Vicki Burrows DESCRIPTION OF PROGRAMS AND SERVICES: Weekly music night entertainment in Newtonville throughout the summer months. All ages in the community gather free of charge, well attended and enjoyed! FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 3,976.00 $ 2,628.00 $ 1,348.00 2009 $ 4,765.00 $ .3,500.00 $ 1,265.00 2010 $ 3,215.00 $ 3,075.00 $ 140.00 FINAL NET $ 2,098.00 SURPLUS $ 2,015.00 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 750.00 $ 1,500.00 $ 750.00 $ 1,500.00 1219 MUNICIPALITY OF CLARINGTON SUMl\-IARY OF GRANT INFORMATION' APPLICANT ORGANIZATION: Newcastle Art Show APPLICATION #: 10-09 DATE RECEIVED: 01/1812010 CONTACT NAME: Ann-Marie Harley DESCRIPTION OF PROGRAMS AND SERVICES: Operate a registered not for profit art gallery which provides opportunity for local artists to display and sell their work. Provide music and art lessons for seniors. Offer show at the lake each summer which highlights artists and culture. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 35,625.00 $ 35,225.00 $ 400.00 2009 $ 89,540.00 $ 92,838.00 ($ 3,298.00) 2010 $ 68,702.00 $ 72,100.00 ($ 3,398.00) FINAL NET s; 400.00 SURPLUS *Based or~ half year. ($ 2,298.00) DEFICIT $ 1,602.00 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED RE9 $0 $ 9 GRANT 2009 GRANT 2010 GRANT UESTED APPROVED REQUESTED 5,000.00 $ 1,000.00 $ 5,000.00 1220 MUNICIPALITY OF CLARINGTON . SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Village & District Historical Society APPLICATION #: 10-10 DATE RECEIVED: 01/11/2010 CONTACT NAME: Myno Van Dyke DESCRIPTION OF PROGRAMS AND SERVICES: Maintain and operate an Archive Room on Tuesdays and Saturdays with free access to the public. Maintain and operate a web site. Provide a Historical Newsletter four times per year. Acquire Historical Speakers and Programs four times a year. Create a computerized data base of all information and artefacts in our possession. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 1,137.00 $ 5,787.00 ($ 4,650.00) 2009 $ 366.00 $ 5,465.00 ($ 5,099.00) 2010 ($ 774.00) $ 5,190.00 . ($ 5,964.00) ($ 3,150.00) DEFICIT ($ 3,599.00) DEFICIT ($ 4,464.00) DEFICIT FINAL NET MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 1221 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Architectural Conservancy of Ontario, Clarington Branch APPLICATION #: 10-11 DATE RECEIVED: 01/15/10 CONTACT NAME: Grant Humes DESCRIPTION OF PROGRAMS AND SERVICES: Help the community and owners preserve buildings and structures of architectural merit, and places of natural beauty ()r interest. Organize Clarington's first ever Doors Open event, which will benefit Clarington residents by giving them a greater awareness of Clarington's cultural heritage and bringing visitors to Clarington from outside of the Municipality. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $0 $0 $0 2009 $0 $0 $0 2010 $ 7,100.00 $ 10,500.00 ($ 3,400.00) FINAL NET $0 $ 1,600.00 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED REQ $0 9 GRANT 2009 GRANT 2010 GRANT . UESTED APPROVED REQUESTED $0 $0 $ 5,000.00 1222 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Durham Central Agricultural Fair APPLICATION #: 10-12 DATE RECEIVED: 01/15/2010 CONTACT NAME: Mathew Stephenson DESCRIPTION OF PROGRAMS AND SERVICES: Operate the Orono Fair Grounds. Host the Durham Central Fair. Also have soccer fields for local teams. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $280,763.62 $227,174.37 $ 53,589.25 2009 $341,149.74 $299,026.79 $ 42,122.95 2010 $301,227.18 $249,550.00 $ 51,677.18 MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $0 $ 5,000.00 $ 1,000.00 $ 5,000.00 1223 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Orono Town Hall APPLICATION #: 10-13 DATE RECEIVED: 01/22/2010 CONTi\CT NAME: Susan Dacosta DESCRIPTION OF PROGRAMS AND SERVICES: Provide meeting space, organize summer concert series, rental venue for social gatherings and organize many community events. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ .48,137.00 $ .41,000.00 $ 7,137.00 2009 $ 48,370.00 $ 39,313.00 $ 9,057.00 2010 $ 53,692.00 $ 63,955.00 ($ 10,263.00) FINAL NET $ 9,637.00 SURPLUS $ 12,307.00 SURPLUS ($ 5,263.00) DEFICIT MUNICIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED REQ $ 2,500.00 $ 9 GRANT 2009 GRANT 2010 GRANT UESTED APPROVED REQUESTED 5,000.00 $ 3,250.00 $ 5,000.00 1224 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Kendal Community Centre APPLICATION #: 10-14 DATE RECEIVED: 01/15/2010 CONTACT NAME: Liz Robinson DESCRIPTION OF PROGRAMS AND SERVICES: Provide programs to the residents of Clarington, including: pre-school playgroup, darts, karate and a monthly newsletter mailed to the Kendal residents. Also have a membership and rentals. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 36,003.84 $ 12,025.65 $ 23,978.19 2009 $ 43,666.77 $ 29,805.75 $ 13,861.02 2010 $ 35,111.02 $ 24,600.00 $ 10,511.02 FINAL NET $ 26,478.19 SURPLUS $ 16,361.02 SURPLUS $ 13,011.02 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 201 0 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 1225 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Haydon Community Centre APPLICATION #: 10-15 DATE RECEIVED: 02/10/10 CONTACT NAME: Barb Walsh DESCRIPTION OF PROGRAMS AND SERVICES: Weekly yoga classes, Beavers group, painting classes, Clarington senior citizens luncheons, Bed & Breakfast Tour, Red Hat Society luncheons, bazaars, community fellowship, funeral luncheons, family games night, monthly euchre parties, Halloween Party, farmer's parade get-together, Christmas community dinner, spring/fall cleanup. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 14,964.22 $ 7,921.61 $ 7,042.61 2009 $ 19,811.34 $ 8,271.97 $ 11,539.37 2010 $ 23,339.37 $ 12,780.00 $ 10,559.37 FINAL NET $ 11,539.37 SURPLUS $ 13,559.37 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED REQ $0 9 GRANT 2009 GRANT 2010 GRANT . UESTED APPROVED REQUESTED $0 $0 $ 3,000.00 1226 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Solina Community Centre APPLICATION #: 10-16 DATE RECEIVED: 01/15/2010 CONTACT NAME: Herb Tiilk DESCRIPTION OF PROGRAMS AND SERVICES: The Solina Community Centre Board is made of three committees. They are the hall, park and recreation committee. Provide recreation, sport and social activities for the community. Serve the greater Solina area and service anyone in Clarington who wishes to use the facilities. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 43,492.68 $ 35,989.90 $ 7,502.78 2009 $ 38,921.83 $ 34,159.52 $ 4,762.31 2010 $ 36,862.31 $ 35,354.04 $ 1,508.27 FINAL NET $ 10,002.78 SURPLUS $ 7,262.31 SURPLUS $ 4,008.27 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 2,500.00 $ 4,000.00 $ 2,500.00 $ 2,500.00 1227 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newtonville Hall APPLICATION #: 10-17 DATE RECEIVED: 01/29/LO CONTACT NAME: Vicki Burrows DESCRIPTION OF PROGRAMS AND SERVICES: Children's Event - Halloween Party; Adult Events - Ladies Night, Halloween Dance, Jive Classes; Senior's Events - Euchre, Country Dances; Community Events - BBQ, Music Nights, Tree Lighting; Facility Rental for Community Use. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 21,011.00 $ .12,775.00 $ 8,236.00 2009 $ 19,698.00 $ 10,424.00 $ 9,274.00 2010 $ 18,894.00 $ 22,675.00 ($ 3,781.00) MUNICIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED REQ $ 2,500.00 $ 9 GRANT 2009 GRANT 2010 GRANT UESTED APPROVED REQUESTED 3,500.00 $ 2,500.00 $ 3,500.00 1228 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Arena APPLICATION #: 10-18 DATE RECEIVED: 01/15/10 CONTACT NAME: Gord Lee DESCRIPTION OF PROGRAMS AND SERVICES: Municipally owned arena, providing hockey, figure skating and pleasure skating, lacrosse, ball hockey, children's dance classes, meeting room rentals and the summer location for the Clarington Farmers' Market. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $328,472.91 $304,952.96 $ 23,519.95 2009 $325,584.45 $306,203.83 $ 19,380.62 2010 . $360,480.62 $337,200.00 $ 23,280.62 FINAL NET MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 5,000.00 $ 5,000.00 $ 3,500.00 $ 5,000.00 1229 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Clarington New Horizons Band APPLICATION #: 10-19 DATE RECEIVED: 01l11/LO CONTACT NAME: Anthony Maxwell DESCRIPTION OF PROGRAMS AND SERVICES: Provide existing programs including, beginning musiclband program, community band program (intermediate), concert band program (senior). Requesting seed money for proposed programs including dixieland combo and clarinet ensemble. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ .13,585.00 $ .14,055.00 ($ 470.00) 2009 $ 14,068.00 $ 14,676.00 ($ 608.00) 2010 $ 17,692.00 $ 21,160.00 ($ 3,468.00) FINAL NET $ 30.00 SURPLUS ($ 108.00) DEFICIT $ 32.00 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED REQ $ 500.00 $ 9 GRANT 2009 GRANT 2010 GRANT UESTED APPROVED REQUESTED 1,000.00 $ 500.00 $ 3,500.00 1230 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Clarington Fiddle Club APPLICATION #: 10-20 DATE RECEIVED: 01/12/2010 CONTACT NAME: Shirley Severn DESCRIPTION OF PROGRAMS AND SERVICES: Provide entertainment for local as well as neighbouring areas. Encourage all ages to involve themselves in music. Provide an outlet for young people to express their talents in dance, voice and instruments. Many seniors enjoy socializing as well. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 8,972.96 $ 8,164.38 $ 808.58 2009 $ 9,084.82 $ 7,677.95 $ 1,406.87 2010 $ 9,506.87 $ 7,310.00 $ 2,196.87 FINAL NET $ 1,558.58 SURPLUS $ 2,156.87 SURPLUS $ 3,196.87 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 750.00 $ 1,000.00 $ 750.00 $ 1,000.00 1231 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZA TION: Clarington Concert Band APPLICATION #: 10-21 DATE RECEIVED: 01115/2010 CONTACT NAME: Colin Rowe DESCRIPTION OF PROGRAMS AND SERVICES: Perform concerts throughout the year in and around Clarington. Participate in annual parades in Orono, Newcastle and Bowmanville. Mentor and provide community volunteer hours for music students in the band. Represent Clarington at the Canadian Band Association Communit y Band weekend. Entertain seniors in local residences and perform annually at the Beech Centre. Perform at fundraising events and entertainment for the Mayor's New Year's Levee. Recently endorsed as "The Official Band of Clarington. " FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ ~2,540.88 $ 15,294.54 $ 27,246.34 2009 $ 45,023.97 $ 19,592.81 $ 25,431.16 2010 $ 42,581.16 $ 18,365.00 $ 24,216.16 MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 APPROVED RE9 $ 750.00 $ GRANT 2009 GRANT 2010 GRANT VESTED APPROVED REQUESTED 2,000.00 $ 750.00 $ 2,000.00 1232 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Driftwood Theatre APPLICATION #: 10-22 DATE RECEIVED: 01115/1 CONTACT NAME: Jeremy Smith DESCRIPTION OF PROGRAMS AND SERVICES: Produce an annual season of accessible, professional classical theatre made available to Clarington residents for a Pay- What- You-Can admission. The Bard's Bus Tour has been visiting the Clarington community since the company's inception in 1995. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $117,255.00 $182,752.00 ($ 65,497.00) 2009 $145,168.00 $194,746.00 ($ 49,578.00) 2010 $145,259.00 $190,138.00 ($ 44,879.00) MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 500.00 $0 $0 $ 1,500.00 1233 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Clarington Swim Club APPLICATION #: 10-23 DATE RECEIVED: 01115/10 CONTACT NAME: Shauna Longmuir DESCRIPTION OF PROGRAMS AND SERVICES: Offer programming for kindergarten aged children and they can stay involved in the club well after they have graduated from high school. Emphasize the importance of lifelong learning as we teach swimm{;rs proper nutrition, exercise and rest habits. Encourage diversity and supporting fellow members. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $151,923.00 $ :J. 44,963.00 $ 6,960.00 2009 $165,075.79 $157,098.27 $ 7,977.52 2010 $164,727.52 $158,210.00 $ 6,517.52 $ 8,977.52 SURPLUS $ 8,517.52 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED REQ $ 1,000.00 $ 9 GRANT 2009 GRANT 2010 GRANT UESTED APPROVED REQUESTED 5,000.00 $ 1,000.00 $ 2,000.00 1234 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Eclipse Performing Arts APPLICATION #: 10-24 DATE RECEIVED: 01/15/2010 CONTACT NAME: Daniel Titterton DESCRIPTION OF PROGRAMS AND SERVICES: Offer a varied athletic program, including dance, gymnastics, baton twirling and pom- pom to all of Clarington. Multiple skill levels from recreationlbeginner to fully competitive-world athletes. The program not only stresses the importance of having fun and being physically active, but fosters a sense of camaraderie and helps develop life skills including self confidence and a positive self-image. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $0 $0 $0 2009 $ 6,720.00 $ 8,736.00 ($ 2,016.00) 2010 $ 5,344.00 $ 8,391.00 ($ 3,047.00) GRANT $0 ($ 2,016.00) DEFICIT ($ 1,031.00) DEFICIT FINAL NET MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $0 $0 $0 $ 2,016.00 1235 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Orono Figure Skating Club APPLICATION #: 10-25 DATE RECEIVED: 01l15/l0 CONTACT NAME: Charlene Perrin DESCRIPTION OF PROGRAMS AND SERVICES: Promote, develop, improve, encourage and advance amateur figure skating in all phases including skills, free skate, d;mce and group. Learn to Skate for children and adults and powerskating. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $] 14,558.09 $],04,092.30 $ 10,465.79 2009 $ 95,124.61 $ 76,549.35 $ 18,575.26 201'0 $ 99,784.45 $ 77,824.00 $ 21,960.45 MUNICIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED REQ $ 1,500.00 $ 9 GRANT 2009 GRANT 2010 GRANT UESTED APPROVED REQUESTED 4,000.00 $ 1,500.00 $ 4,000.00 1236 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Skating Club APPLICATION #: 10-26 DATE RECEIVED: 01118/10 CONTACT NAME: JoAnne Raymond DESCRIPTION OF PROGRAMS AND SERVICES: Offer skating programs to children of all ages, from beginners to growing figure skaters and even hockey players. All programs follow guidelines set out by Skate Canada's Learn to Skate programs. Many of our skaters participate in competitions throughout various Eastern Ontario cities. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 68,593.00 $ 62,079.00 $ 6,514.00 2009 $ 49,995.00 $ 49,481.00 $ 514.00 2010 $ 53,794.00 $ 47,900.00 $ 5,894.00 FINAL NET MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 1,000.00 $ 4,000.00 $ 1,500.00 $ 4,000.00 1237 MUNICIPALITY OF CLARINGTON SUMl\lARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Courtice Kids Multisport Series APPLICATION #: 10-27 DATE RECEIVED: 01/15/2010 CONTACT NAME: Derrick McKay DESCRIPTION OF PROGRAMS AND SERVICES: The Courtice Kids of Steel Triathlon provides children the opportunity to participate in a one day fun event promoting health and fitness. Gives children an opportunity to build self confidence, self esteem and challenge themselves as individuals. Provides a chance for children who normally can not afford the opportunity to join a sport league or team to take part in a sporting event. Outside ofClarington Winter WonderLeam, our event is the only yearly community based event in Courtice. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 9,866.00 $ 11,030.00 ($ 1,164.00) 2009 $ 7,636.00 $ 10,056.00 ($ 2,420.00) 2010 $ 8,124.00 $ 10,090.00 ($ 1,966.00) ($ 966.00) DEFICIT MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 APPROVED REq $ 1,000.00 $ GRANT 2009 GRANT 2010 GRANT UESTED APPROVED REQUESTED 1,000.00 $ 1,000.00 $ 1,000.00 1238 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Clarington Project APPLICATION #: 10-28 DATE RECEIVED: 01/15/10 CONTACT NAME: Cheri Smith DESCRIPTION OF PROGRAMS AND SERVICES: We provide services during the day for 40 adults with intellectual disabilities, where they have the opportunity to explore area attractions, attend or participate in community events and recreation or choose in-house activities. These services also provide educational seminars and various opportunities for life skills learning such as cooking , banking and volunteering within the community. . FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 50,098.00 $ 50,098.00 $0 2009 $ 46,050.00 $ 47,501.00 ($ 1,451.00) 2010 $ 44,849.00 $ 47,501.00 ($ 2,652.00) GRANT $ 750.00 SURPLUS ($ 451.00) DEFICIT ($ 652.00) DEFICIT FINAL NET MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 750.00 $ 2,000.00 $ 1,000.00 $ 2,000.00 1239 MUNICIPALITY OF CLARlNGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Mental Health Durham - Making Connections Clarington APPLICATION #: 10-29 DATE RECEIVED: 12/151U9 CONTACT NAME: Leesa Venning DESCRIPTION OF PROGRAMS AND SERVICES: A daytime resource centre for people recovering from mental illness within Clarington. Provide socialization and recreation, support with community resources, affordable nutritious meals, education and personal growth opportunities and development of relationships within the community. FINANCIAL SUMMARY.: REVENUE EXPENSES NET 2008 $ p,873.00 $ 11,048.00 $ 16,825.00 2009 $ 25,745.00 $ 9,000.00 $ 16,745.00 2010 $ 23,245.00 $ 9,500.00 $ 13,745.00 FINAL NET $ 17,825.00 SURPLUS $ 17,745.00 SURPLUS $ 14,745.00 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED REQ $ 1,000.00 $ 9 GRANT 2009 GRANT 2010 GRANT . UESTED APPROVED REQUESTED 1,000.00 $ 1,000.00 $ 1,000.00 1240 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Clarington East Food Bank APPLICATION #: 10-30 DATE RECEIVED: 01/13/10 CONTACT NAME: Shelley Molica DESCRIPTION OF PROGRAMS AND SERVICES: Give a three day supply of food for each member of the family usually once a month, more often in exceptional circumstances. Food vouchers also supplied for fresh food. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 35,117.29 $ 27,165.48 $ 7,951.81 2009 $ 52,697.59 $ 34,332.47 $ 18,365.12 2010 $ 54,365.12 $ 40,134.00 $ 14,231.12 FINAL NET $ 15,231.12 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 1,000.00 $ 5,000.00 $ 5,000.00 $ 1,000.00 1241 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZAflON: Learning Disabilities Association of Peterborough APPLICATION #: 10-31 DATE RECEIVED: 01112/10 CONTACT NAME: Shari Davis DESCRIPTION OF PROGRAMS AND SERVICES: Local Chapter, services offered to residents of Clarington. Provide resources and training for persons with learning disabilities and AD/HD, and for their families. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $ 81,956.00 $ 81,975.00 ($ 19.00) 2009 $ 77,033.00 $ 77,783.00 . ($ 750.00) 2010 $ 76,569.00 $ 78,569.00 ($ 2,000.00) FINAL NET S 731.00 SURPLUS MUNICIPAL GRANT HISTORY: 2008 GRANT 200 APPROVED REQ $ 750.00 S 9 GRANT 2009 GRANT 2010 GRANT UESTED APPROVED REQUESTED 750.00 $ 750.00 $ 2,000.00 1242 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Big Brothers and Sisters of Cia ring ton APPLICATION #: 10-32 DATE RECEIVED: 01/15/10 CONTACT NAME: Darlene Brown DESCRIPTION OF PROGRAMS AND SERVICES: Adapt dynamic and innovative national youth mentoring programs to meet local community needs. Currently provide service through seven major programs: Child Safety Training, One-to-One Mentoring, Big Bunch, Champions of Change Leadership Camp, After School Program, and Go Girls! FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $255,517.00 $206,885.00 $ 48,632.00 2009 $313,745.00 $323,265.00 ($ 9,520.00) 2010 $258,348.00 $269,868.00 ($ 11,520.00) $ 50,632.00 SURPLUS ($ 7,520.00) DEFICIT ($ 8,520.00) DEFICIT FINAL NET MUNICIPAL GRANT HISTORY: 2008 GRANT 2009 GRANT 2009 GRANT 2010 GRANT APPROVED REQUESTED APPROVED REQUESTED $ 2,000.00 $ 3,000.00 $ 2,000.00 $ 3,000.00 1243 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Distress Centre Durham APPLICATION #: 10-33 DATE RECEIVED: 01113/10 CONTACT NAME: Victoria Kehoe DESCRIPTION OF PROGRAMS AND SERVICES: Offers a 24 hour help line to assist people in distress to cope, by providing emotional support, crisis/suicide manag~~ment and community education. FINANCIAL SUMMARY: REVENUE EXPENSES NET 2008 $3.09,889.00 $252,836.00 $ 57,053.00 2009 $279,450.00 $257,058.00 $ 22,392.00 2010 $274,568.00 $265,175.00 $ 9,393.00 FINAL NET $ 57,053.00 SURPLUS $ 22,392.00 SURPLUS $ 12,393.00 SURPLUS MUNICIPAL GRANT HISTORY: ' 2008 GRANT 200 APPROVED REQ $0 9 GRANT 2009 GRANT 2010 GRANT UESTED APPROVED REQUESTED $0 $0 $ 3,000.00 1244 Patti Barrie Director Municipal Clerk 40 Temperance Street Bowmanville, ON LtC 3A6 Attachment 5 to Report C50-002-10 r . '\ .- United Way DISTRIBUTION , REVIEWED BY ~ '10FEB01 Pt1 ~Alails2a: \VCOUNCIL CI COUNCIL CI FILE DIRECTION INFORMATION copy TO: CI MAYOR CI MEMBERS CI CAO / OF COUNCIL V COMMUNITY CI CORPORATE CI EMERGEJa' S SERVICES . ~ ENGINEERING CI MlMlClPAL ~~q , SERVICES ClERK'S CI PlANNING CI SOLICITOR CI TREASURY SERVICES January 26, 2010 Dear Mayor and members of Council: Re: Ride4UnitedWay - August 29, 2010 CaTHER IIJNICtfW. ClERK'S fiLE .o::o.~. ~ The Ride4UnitedWay has become an important part of our annual commum y campaIgn. In 2009 the Ride used the Campus at Durham College/VOlT as a starting and finishing point. It is our intention to bring the event to ClaringtoD in 2010 and in particular that we use the facilities at the Garnet B. Rickard Recreation Complex as the starting and end point for the ride. The primary requirement would be the use of the parking lot on the west side, and in the event of inclement weather that we have the use. of the hall for registration and de- registration. The availability of washrooms and showers in the complex is very helpful in planning. We have discussed plans for the event with Ken Ferguson and Skip Crosby who were very helpful and encouraging about the prospects for the event and the opportunity to help the Vnited Way in Clarington. We appreciate their support and thoughts. The purpose of this correspondence is twofold: We would like to thank Ken and Skip and Willie Woo and Ron Hooper for their support to date and encouragement. We think the event will be a wonderful success in Clarington, we look forward to engaging the local business community and leadership, and hope to promote Clarington "as a great place to ride a bike." Secondly, we were advised that there was normally a user fee for the use of the Recreation Centre for this type of event, but that we could perhaps ask for a grant not only as a charitable organization, but as an organization which will invest the proceeds of this event in our Clarington agencies and the surrounding Durham area. Throughout the years the employees of the Municipality have been very supportive, and our approaches to the Mayor and Councilors have always been respectfully received. We thank you in advance for your consideration of a grant to assist with the rental of the Centre, and invite you all to join us for a great day of cycling on August 29. I hope that Ron and Willie will enjoy your company as they both navigate the lOOk course. Meeting the needs of your community for over 65 years OSHAWA · WHITBY · CLARINGTON · BROCK & SCUGOG 345 Simcoe Street South, Oshawa, Ontario L1H 4J2 Phone: (905) 436-7377 . 1245 www.unltedwayowc.com ~. ' 1 We would be pleased to answer any questions which you may have about any aspect of the event and thank you in advance for your thoughtful consideration and on going support. With kind regards, ~v Robert Howard On behalf of the United Way I hi o-rv--' . Lynn M~in DISTRIBUTION REVIEWED BY ORIGINAL TO: C COUNCil C COUNCil C FILE DIRECTION INFORMATION COpy TO: C MAYOR C MEMBERS C CAO OF COUNCil C COMMUNITY C CORPORATE C EMERGENCY SERVICES SERVICES SERvas C ENGINEERING C MUNICIPAL U OPERATIONS SERVICES CLERK'S o PlANNING C SOLICITOR 1:1 TREASURY SERVICES 1:1 OTHER MUNICIPAL CLERK'S FILE 1246 ~ REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 8, 2010 Resolution #: Report #: COD-007 -10 File#_ By-law # N/A Subject: TENDER NO. CL2010-6 - ELECTRICAL SERVICES PARK & STREET MAINTENANCE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-007-10 be received; 2. THAT Langley Utilities Contracting Limited, Bowmanville, Ontario, with a total bid in the amount of $94,288.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL201 0-6, be awarded the contract for Electrical Services - Park and Street Lighting Maintenance, as required by the Municipality of Clarington, Operations Department; 3. THAT pending satisfactory pricing and service the contract be extended for a second and third year; and 4. THAT the funds expended be drawn from the Operations Department Annual Operating Budget(s). Submitted by: arie Marano, H.B.Sc., C.M.O., Director of Corporate Services 0". i!."~ j j (-a-J / ., . Reviewed by: Vi ~ "'\1.(, Franklin Wu, Chief Administrative Officer MM\JDB\bh CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-62~-4:u'~ REPORT NO.: COD-007-10 PAGE 2 1.0 BACKGROUND AND COMMENT 1.1 Tender CL201 0-6 Electrical Services Park & Street Lighting Maintenance was advertised and issued with bids being received as per Schedule "A" attached. 1.2 Bid submissions are based on the estimated hours for labour and equipment and estimated quantities of material required for a one year term. Although unit prices are fixed the annual contract value will be determined by actual requirements. 1.3 The term of this contract is for a period of up to three years with annual renewal subject acceptable pricing and the provision of satisfactory service. 2.0 ANALYSIS 2.1 After review and analysis of the bids by the Operations Department and Purchasing, it was mutually agreed that the low bidder, Langley Utilities Contracting Limited, Bowmanville, Ontario, be awarded the contract for the Electrical Services - Park & Street Lighting Maintenance. 2.2 Langley Utilities Contracting Limited, Bowmanville, Ontario has provided similar services to the Municipality of Clarington for a number of years and the level of service has been satisfactory. 2.3 Several references were contacted and in general were found to be acceptable. Where negative feedback was received, these issues will be clarified with the contractor to ensure past service levels continue for the new agreement. 2.4 Queries with respect to the department needs, specifications, etc. should be referred to the Operations Coordinator. 1402 REPORT NO.: COD-007-10 PAGE 3 3.0 FINANCIAL 3.1 The total funds required for Tender CL201 0-6 Electrical Services Park & Street Lighting Maintenance are included in the Operations Department Annual Operating Budget(s). 3.2 For the information of Council, the labour cost to maintain the park and street lights has decreased approximately by 35% from the previous year. This significant reduction has been reviewed with the contractor and the change is the result of increased competition. 3.3 The contract will be monitored to ensure the service level is maintained and rates applied correctly. 4.0 CONCLUSION 4.1 To award the contract to Langley Utilities Contracting Limited, Bowmanville, Ontario for the Electrical Services Park & Street Lighting Maintenance. 5.0 INPUT FROM OTHER SOURCES 5.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Operations Coordinator Attachments: Attachment 1 - Schedule "A", Bid Summary 1403 ~ REPORT CORPORATE SERVICES DEPARTMENT Schedule "A" Bid Summary Tender CL2010-6 BI Langley Utilities Bowmanville, ON Aline Utility Limite Dunsford, ON Doug Simpson EI Campbellford, ON Expercom TelecOl Uxbridge, ON Dundas Power Lin Chesterville, ON Black & McDonald Scarborough, ON n DER TOTAL BID .. (GST Excluded) $94,288.00 $125,455.27* ctric $127,315.26* munications Inc. $184,316.37* e Limited $215,013.45 Limited $467,130.21 o d e *adjusted for mathematical errors 1404 CJaringlon REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: MAR 8, 2010 Resolution#: By-Iaw#: Report#: FND-007-10 File#: Subject: MAYOR AND COUNCILLOR'S REMUNERATION AND EXPENSES FOR 2009 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-007-10 be received for information. Submitted by: Reviewed by: Q ~.s 6Sk Franklin Wu, Chief Administrative Officer NT /RB/hjl CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 1501 REPORT NO.: FND-007-10 PAGE 2 1.0 BACKGROUND AND COMMENT: 1.1 Appended hereto, please find a schedule detailing the compensation paid to each Member of Council during 2009 as required by the Municipal Act, S.O. 2001, c.25, Section 283. Also attached is a schedule detailing compensation paid to Clarington's representatives on the Veridian Board of Directors. 1.2 As per Resolution # GPA-445-95, passed by Council on July 15, 1995, attached is the Regional Municipality of Durham Report # 201 0-F-18 detailing the remuneration and exponses of the Members of Council and Regional Council appointees to local boards. Attachments: Attachment # 1 - Remuneration & Expenses for Mayor & Councillors - January 1 to December 31 , 2009 Attachment # 2 - Remuneration & Expenses for Members of Veridian Corporation - January 1 to December 31, 2009 Attachment # 3 - Regional Report No. 201 Q-F-18 1502 Expenses excludes G.S.T. Other ncludes parking nclude payment made by the Municipality for registration fee and/or accommodation as well as direct reimbursement of expenses. meals, airfare, external kilometer reimbursement and miscellaneous charges Conferences * Net of donation to the Municipality of $1 ,590 ** Regional Councillor + Deputy Mayor- January 1 to November 30, 2009 ++Deputy Mayor- December 1 to December 31. 2009 Notes: Name Basic Pay 1/3 Tax Free OMERS Municipal Gross Pay Travel Allowance Conferences Other Total Allowance Equivalent Severance (per By-law 2008-020) (Note 1) (Note 2) Mayor J. Abernethy $49,604.00 $24,802.00 $1,899.90 - $76,305.90 * $10,848.00 $2,142.53 $492.12 $89,788.55 Councillor A. Foster 20,265.33 10,132.67 759.92 - 31,157.92 $7,200.00 996.35 58.32 39,412.59 Councillor R. Hooper 20,265.33 10,132.67 759.92 - 31,157.92 - 1,485.00 32,642.92 Councillor M. Novak**++ 20,265.33 10,132.67 759.92 - 31,157.92 $7,891.38 1,675.12 758.34 41,482.76 Councillor G. Robinson 20,265.33 10,132.67 759.92 31,157.92 $7,200.00 590.00 - 38,947.92 Councillor C. Trim**+ 20,265.33 10,132.67 759.92 - 31,157.92 $10,804.44 2,680.78 720.99 45,364.13 Councillor W. Woo 20,265.33 10,132.67 759.92 - 31,157.92 $7,937.91 1,192.50 66.51 40,354.84 Total $171,195.98 $85,598.02 $6,459.42 - $263,253.42 $51,881.73 $10,762.28 $2,096.28 $327,993.71 MAYOR & COUNCillORS' REMUNERATION & EXPENSES January 1 to December 31, 2009 ..- 'l:t: C a.l E .r:: t.l 2 ;;:{ (Y) o 10 ..- Expenses Miscellaneous Expenses excludes G.S.T. nclude payments made by Veridian for registration fee and/or accommodation as well as direct reimbursement of expenses, as well as parking, meals, airfare and miscellaneous charges Notes Name Salary Miscellaneous Total Expenses J. Abernethv $ 19,500.04 $ 19,500.04 H. Edmondson $ . 14,500.04 $504.50 $ 15,004.54 B. Mountford $ 16,000.04 $ 4,973.37 $ 20,973.41 M. Novak $ 14,500.04 $ 12,106.00 $ 26,606.04 Total $64,500.16 $17,583.87 $82,084.03 REMUNERATION & EXPENSES OF CLARINGTON DIRECTORS OF VERIDIAN CORPORATION January 1 to December 31 , 2009 N =1:1: .- c Q) E .c () ro :::: <:( q- o I!) T'"" Attachment #3 'j The Regional Municipality of Durham Report to: The Finance and Administration Committee From: R.J. Clapp, Commissioner of Finance Report No.: 201 0-F-18 Date: March 3, 2010 SUBJECT: The Remuneration and Expenses in 2009 of Members of Regional Council and Regional Council Appointees to Local Boards, as Required by Section 284 (1) of the Municipal Act, 2001, S.O. 2001, c25 RECOMMENDATION: The Finance and Administration Committee recommends that this report be received for 'information and forwarded to Regional Council. REPORT: As required by Section 284 (1) of the Municipal Act, 2001, I have prepared a statement of the remuneration and expenses that were paid in 2009 to Regional Councillors and Regional Council Appointees. (See attached Schedules 1 to 3 respectively). The information concerning Regional Council appointees was obtained directly from the Local Boards, with the exception of the Brock Township Landfill Public Liaison Committee, Development Charges Complaint Committee, Durham Accessibility Advisory Committee, Durham Agricultural Advisory Committee, Durham Environmental Advisory Committee, Durham Regional Local Housing Corporation, Durham Region Police Services Board, Durham Region Roundtable on Climate Change, Durham Region Transit Commission, Transit Advisory Committee, Durham Trail Coordinating Committee, Energy from Waste Facility Site Liaison Committee, Land Division Committee and the 9-1-1 Management Board, whose accounting records are maintained by the Regional Finance Department. ~ "l.... ~,. R.J. Clapp, CA Commissioner of Finance Attach. admin\reports2010 63 1505 64 Page 1 of 2 1506 ) SCHEDULE 1 (continued) REGIONAL COUNCIL MEMBERS 2009 REMUNERATION AND EXPENSES REGIONAL CHAIR REMUNERATION $ MILEAGE $ CONFERENCES, CONVENTIONS, & MEETINGS $ TOTAL $ Anderson, R. 180,130.80 6,044.90 28,179.42 214,355.12 NOTES TO SCHEDULE OF REGIONAL COUNCIL MEMBERS 2009 REMUNERATION AND EXPENSES (1) Remuneration to the Regional Chair and Councillors is authorized by by-laws #16-2007, #01-2005, #08-2004, #09-2004, #10-2004, #50-95, and #61-93. (2) The Regional Chair is provided with an automobile and is reimbursed for actual expenses incurred. (3) Regional Councillors are reimbursed as follows: . Mileage - based on a rate per kilomelre. Conferences, Meetings, ele. - a rate of $751day for meals, etc. without receipts; howev"r, if the daily rate is insufficient, actual expenses with receipts are reimbursed. Accommodation, registration, etc. - reimbursed based on actual receipts. (4) Expenses relating to Regional Council study and training sessions are not included in this statement. (5) Denotes Regional Committee Chair. (6) Remuneration is paid to Regional Councillor by the Area Municipality, and the Region reimburses the Area Municipality. (7) J. Abernethy donated an amount equivalent to the 2009 salary increase to the Region. 65 Page 2 of 2 1507 SCHEDULE 2 REGIONAL COUNCIL MEMBERS 2009 COMPENSATION PAID IN LIEU OF PENSION PLAN REGIONAL COUNCIL MEMBERS IN LIEU OF PENSION $ Crawford, S. Cullen, A. Drumm, J. Grant, J. Gray, J. Henry, J. Johnson,R. Jordan, C. Kolodzie. J. Littley, B. Lutczyk, R. McLean, W. McMillen, J. Neal,J. Nicholson, B. O'Connor, L. Parish, S. Pearce, M. Pidwerbecki, N. Ryan, D. 2,892.04 3,453.43 3,453.43 2,892.04 3,453.43 2,892.04 2,892.04 2,892.04 . 5,940.53 2,892.04 2,892.04 2,892.04 2,892.04 2,892.04 2,892.04 2,892.04 2,892.04 3,453.43 2,892.04 3,453.43 63,696.24 NOTES TO SCHEDULE OF REGIONAL COUNCIL MEMBERS 2009 COMPENSAnON PAID IN LIEU OF PENSION PLAN 1) Pursuant to by-law #08-2004, membors of Regional Council, including the Chair, who are not enrolled in OMERS, are entitled to compensation in lieu ot a pension plan. 2) Pursuant to by-law #16-2007, the Re\lional Chair is enrolled in OMERS effective January 1, 2007. 66 Paqe8 fje 67 paf'5161f REGIONAL COUNCIL APPOINTEES Canadian National exhibition Association McMillen, J. O'Connor, L. CTC Source Protection Committee Presta, J. Durham Accessibility Advisory Committee Angus, A. Atkinson, R. Bickle, V. Corclahi, M. Drumm. J. Edwards, C. McKenzie, D. Roche. M. Rundle, P. Sutherland, M. Durham Agricultural Advisory Committee Beach, E. Bowman, E. Cohoon, Z. Dejong, I. Grant, J. Gray, B. Guthrie, N. Kennedy, K. Lea, R. McMillen, J. O'Connor, K. Pistritto, P. Puterbaugh, F. Risebrough, D. Schillings. H. Watson, T. Westerbaan, R. Wolters, J. SCHEDULE 3 (continued) REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2009 REMUNERATION AND EXPENSES REMUNERATION $ MILEAGE $ CONFERENCES, CONVENTIONS, & MEETINGS $ IQ!Al,. $ 344.68 607.12 951.80 - 607.12 - 951.80 344.68 476.51 476.51 97.70 35.00 35.00 35.00 132.70 35.00 35.00 35.00 35.00 35.00 35.00 35.00 122.76 35.00 35.00 245.00 430.46 87.76 185.46 345.80 345.80 137.28 137.28 527.28 527.28 496.08 496.08 101.92 101.92 416.00 416.00 105.56 105.56 145.60 145.60 140.40 140.40 562.64 562.64 166.40 136.58 302.98 174.72 174.72 286.00 286.00 218.40 - 218.40 3,824.08 136.58 3,96(1:66 lSS '''~ . Page2of5 1510 '~ REGIONAL COUNCIL APPOINTEES Durham Environmental Advisory Committee Barrington, A. Breslin, S. Burt. L. . Camenzuli, B. Edwards, A. Farmer, D. Gillette, L. Gray, J. Grieve, S. Kamey, B. Klose, P. Lasis, A. Manns, H. Middleton, D. Murray, K. .Pashley, J. Shepherd, R. Stitt, E. Szenteczki, M. White, R. Durham Region Non-Profit Housing Corporation Anderson, R. Cullen, A. Gray, J. o'Connor, L. Pearce, M. Perkins, P. Trim,C. Durham Region Roundtable on Climate Change Anderson, R. Buckles, B. Chateauvert, K. Cohoon, Z. Cubiti, G. Emm,G. Henry, J. Holdway, D. Jordan, C. littley, B. McMillen, J. McNeil, P. Mitchell, D. Neil,B. Shepherd, B. Solly, J. Trim,C. Willard, B. REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2009 REMUNERATION AND EXPENSES REMUNERATION $ 6,000.00 - 6,000.00 MILEAGE $ 212.16 349.44 104.00 223.62 889.22 69 CONFERENCES. CONVENTIONS, & MEETINGS $ 1,190.44 514.50 1,704.94 125.00 125.00 SCHEDULE 3 (continued) TOTAL S- 212.16 349.44 104.00 223.62 - 889.22 7,190.44 514.50 - 7,704.94 125.00 . 125.00 palf5 9' ~ SCHEDULE 3 (continued) REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2009 REMUNERATION AND EXPENSES CONFERENCES, REGIONAL COUNCIL CONVENTIONS, APPOINTEES ~UNERATlON MILEAGE & MEETINGS TOTAL S S S $ Dur11am Trail Coordinating Committee Clayton. T. Cooke, R. Grant, J. Herrema. H. Jones. K. 21.37 21.37 Jordan. C. KoIodzie, J. UttIey, B. McMiHen. J. Murray, J. 49.92 49.92 Novak, M. Perkins, P. Rowe, J. 96.72 96.72 Stoner, J. Tucker, M. 27.04 27.04 Visser. W. - - 195.05 195.05 Energy From Waste Facility Site Liaison Committee All, T. 114.40 114.40 Ashcroft, M. Baragar. K. Clayton, M. Coupland, K. 171.60 171.60 Curtis.C. Foster, A. James. G. 208.60 208.60 Langmaid, F. Novak, M. Vinson, J. Walli,R. Wedge, C. 94.64 94.64 Yates, R. - 589.24 589.24 Social Housing Services Corpol'lltlon o'Connor, L 5,850.00 648.96 72.00 6,570.96 Urbanski, A. 3,850.00 . 3.850.00 9,700.00 648.96 72.00 10,420.96 70 Page 4 of 5 1512 , . SCHEDULE 3 (continUed) REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2009 REMUNERATION AND EXPENSES REGIONAL COUNCIL APPOINTEES CONFERENCES, CONVENTIONS. & MEETINGS $ TOTAL $ REMUNERATION $ MILEAGE $ Land Division Committee Collins, J. Graham, H. Hurst, J. Komamicki, J.M. Patel, L. Skinner, V. Sullivan, D. Sutton, R. Taylor, W. Durham Region Police Services Board Anderson, R.. Boyle, B. Drumm, J. Ryan, D. 1,667.30 537.77 6.12 2,211.19 3,106.48 415.87 76.23 3,598.58 2,221.11 2,221.11 2,573.45 543.04 114.11 3,230.60 2,221.11 219.49 63.88 2,504.48 1,119.36 1,119.36 180.69 180.69 2,221.11 407.28 98.89 2,727.28 2,221.11 457.56 64.45 2,743.12 17,531.72 2,581.01 423.68 20,536.41 6,209.18 9,078.00 6,209.18 6,209.18 27,705.54 2,032.99 3,153.53 5,186.52 6,209.18 11,110.99 9,362.71 6,209.18 32,892.06 NOTE TO SCHEDULE OF REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2009 REMUNERATION AND EXPENSES 1. No remuneration or expenses were paid to Regional Council appointees to the . 9-1-1 Management Board, - Association of Local Public Health Agencies, - Association of Municipalities of Ontario, - Brock Township Landfill Public Liaison Committee, . Business Advisory Centre Durham, - Development Charges Complaint Committee, - Duffins Creek and Carruthers Creek Watershed Resource Group, - Durham Advisory Committee on Homelessness, - Durham Region Child and Youth Advocate, - Durham Regional Local Housing CorpOration, - Durham-York Residual Waste Study Joint Management Group, - Energy from Waste Facility Site Liaison Committee, - Glen Major Forest and Walker Woods Stewardship Committee, - GT A Agricultural Action Plan Committee, - GTA Fare System Project Executive Committee, . GTA Fare System Project Steering Committee, . Greater Toronto Marketing Alliance, - Greater Toronto Transit Authority (GO Transit), - Highway 407 East Environmental Assessment Group, - Local Diversity and Immigration Partnership Council, . Metrolinx, - Multi-Stakeholder Advisory Panel for the Durham Sustainability Stewardship Program, - Rciuge Park Alliance, - South Georgian Bay-Lake Simcoe Source Protection Committee, . TRCA Trail Guidelines Advisory Committee, - Transit Advisory Committee, or the - Trent Conservation Coalition Source Protection Committee. 71 Page 5 of 5 1513 CLarjogtnn REPORT MUNICIPAL SOLICITOR Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: March 8, 2010 Resolutlon#: By-laW#: N/A Report #: SOL-001-10 Flle#: Subject: NEWCASTLE RECYCLING PROPOSED SETTLEMENT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. . THAT Report SOL-001-10 be received. 2. THAT Committee provide interim direction to the Municipal Solicitor prior to approval by Council. REPORT: I will be providing a verbal report In closed session conceming an offer to settle which was received from the plaintiffs' counsel late on March 3. 2010. Submitted by: Dennis Hefferon RtMewed ~~ -'-0:::stc Franklin WU, MAOM Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-0720 1601 UNFINISHED BUSINESS From the General Purpose and Administration Committee meeting of February 22, 2010: APPLICATION TO AMEND ZONING BY-LAW 84-63 TO PERMIT THE DEVELOPMENT OF TWO (2) SINGLE DETACHED LOTS FRONTING ONTO BOSWELL DRIVE APPLICANT: GREEN MARTIN HOLDINGS LTD. Resolution #GPA-119-1 0 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report PSD-027-10, regarding the application to amend the Zoning By-law 84-63 to permit the development of two (2) single detached lots fronting onto Boswell Drive, be tabled for two weeks, to be discussed at the General Purpose and Administration Committee meeting scheduled for March 8, 2010. CARRIED 1701 ClJJ!pn Unfinished Business REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 22,2010 Resolution #: By-law #: Report #: PSD-027-10 File #: ZBA 2009-0009 Subject: APPLICATION TO AMEND ZONING BY-LAW 84-63 TO PERMIT THE DEVELOPMENT OF TWO (2) SINGLE DETACHED LOTS FRONTING ONTO BOSWELL DRIVE APPLICANT: GREEN MARTIN HOLDINGS L TO. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-027-10 be received; 2. THAT the application to amend Comprehensive Zoning By-law 84-63 be approved and that the Amending By-law contained in Attachment 3 to Report PSD-027-10 be passed; 3. THAT a copy of Report PSD-027 -10 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and 4. THAT all interested parties listed in Report PSD-027 -10 and any delegations be advised of Council's decision. Submitted by: Reviewed bY:O~ .~, e Langm ,FCSLA, MCIP Franklin Wu A ting-Director, Planning Services Chief Administrative Officer MH/CP/df/ah 10 February 2010 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830 1703 REPORT NO.: PSD-027 -10 PAGE 2 APPLICATION DETAILS 1.0 1.1 1.2 Applicant: Proposal: Green Martin Holdings Ltd. To rezone the subject lands from "Agricultural (A)" to "Holding - Urban Residential Exception ((H) R2-73) Zone" to permit the development of two (2) single detached lots fronting onto Boswell Drive. 1.3 Area: 1.4 Location: 0.138 ha Part Lot 17, Concession 1, Former Township of Darlington (Attachment 1) 2.0 BACKGROUND 2.1 On June 12, 2009 a rezoning application, submitted by Green Martin Holdings Ltd. for .the subject lands, was deemed complete. The rezoning application proposes to permit the development of block 98 in registered plan 40M-1908, into two single detached lots fronting onto Boswell Drive. 2.2 A public meeting for the proposed rezoning was held on September 14, 2009. f\ number of concerns were raised by the members of the public at that time. In response to the public's concerns, a public Open House was held on October 27, 2009, where nearby residents of the subject lands were given a chance to discuss potential outcomes of the development with the applicant and Planning Staff. . 2.3 A Planning Analysis was prepared by Sernas Associates and reviewed as part of the rezoning application. The analysis discussed the development of the registered block, which was originally set aside to be developed in conjunction with abutting lands to' the west, outside of the Bowmanville urban boundary. The analysis suggests that, based on Provincial and Regional growth policies, the development of the subject land is not premature and is considered an appropriate infill development. 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The triangle shaped block of land is currently vacant, and is bounded by Boswell Drive, the urban boundary of Bowmanville and an existing block of townhouse units which front onto Shady Lane Crescent. The subject block backs onto actively farmed land; also known as Watson's Farms. There is an existing wooden fence along the rear yards of the Shady Lane Crescent townhouse lots where a number of the abutting property owners have installed gates to allow themselves access to their rear yards from the subject lands (see photo 1, next page). 1704 REPORT NO.: PSD-027-10 PAGE 3 3.2 The surrounding uses are as follows: North - Existing Petro Canada gas station on the south side of Highway 2 South - Residential lots on Shady Lane Crescent East - Residential lots on east side of Boswell Drive West - Actively farmed land (Watson's Farm) Phot01: Existing fence, looking south 4.0 PROVINCIAL POLICY 4.1 Provincial Policy Statement (PPS) The proposed rezoning will allow for the creation of two residential lots with access to full municipal services and infrastructure, located within the urban boundary of Bowmanville. The PPS identifies settlement areas as the focus of growth, and it supports residential intensification of vacant and underutilized property. The rezoning application represents an efficient and appropriate use of land which would otherwise be left vacant and is consistent with the PPS. 4.2 Provincial Growth Plan The Provincial Growth Plan encourages new growth and intensification in built-up areas. This approach concentrates on making better use of our existing infrastructure rather than expanding the urban areas of Clarington even further. The proposed development will optimize the use of existing land supply, and is therefore in keeping with the Provincial Growth Plan policies. 1705 REPORT NO.: PSD-027-10 PAGE 4 5.0 OFFICIAL PLANS 5.1 Durham Reaional Official Plan The Durham Regional Official Plan designates the subject land as "Living Area". Living Areas shall be used predominantly for housing purposes. The recent outcome of the Growing Durham Study, and Council adopted Official Plan Amendment No. 128, suggests that the urban boundary of Bowmanville will not be expanding between now and the year 2031. Therefore, the earliest that the subject lands could be developed in conjunction with the abutting lands to the west would be after 2031. The intent of the Plan is to achieve a more compact urban form. The proposed development is in conformity with Regional Plan policies. 5.2 Clarinaton Official Plan The Clarington Official Plan designates the subject land as "Urban Residential". The predominant use of lands designated "Urban Residential" within each neighbourhood shall be used for housing purposes. Also, Growth Management Principles within the Official Plan recognize that future growth shall be directed to existing urban areas and encourages efficient use of public infrastructure and services. The proposed development is in conformity with the Clarington Official Plan policies. 6.0 ZONING BY-LAW 6.1 Currently the subject land is zoned "Agricultural (A)" within Zoning By-law 84-63. Permitted land uses in the "A" zone are predominantly limited to agricultural uses and would not permit the construction of more than one single detached dwelling. The applicant is requesting that the lands be rezoned to permit the development of two (2) single detached lots. 7.0 PUBLIC SUBMISSIONS 7.1 At a public meeting, held on September 14, 2009, a number of concerns were raised by the members of the public. These concerns included: . A neighbourhood park would be a more appropriate use of the land; . The construction of two (2) dwellings will obstruct their view; . The driveway will be located in the same spot as the bell pedestal; and . Property values will be affected and privacy will be lost. 7.2 A public open house was held on October 27,2009 for residents to discuss their concerns with the applicant, and to determine if any compromises could be made. Mitigation measures were discussed in the meeting with regards to possible screening of the dwellings by adding landscaping, pushing the dwellings further north away from the existing townhouse units, etc. However, the greatest concern from the residents was that they were told at the time they purchased their properties that the subject land was to be developed as parkland. Some residents suggested they paid a premium for purchasing a property backing onto future parkland. 1706 REPORT NO.: PSD-027-10 PAGE 5 8.0 AGENCY COMMENTS 8.1 The application was circulated to all applicable agencies and departments for comment. Concerns were raised by the Engineering Services Department and Bell Canada. All other agencies and departments had no objections to the proposed rezoning. 8.2 The Durham Regional Planning Department has no objection to the proposed rezoning, however they indicated to staff that a Noise Impact Study will be required upon submission of severance application(s) to the Region of Durham Planning Department for review and approval. Municipal water supply and sanitary sewers are available to the site from the existing water main and sanitary sewer on Boswell Drive. 8.3 The Engineering Services Department was in objection to the proposed rezoning as they believed that the creation of two (2) lots on the subject land would preclude appropriate development of the lands to the west, and that the excavation of the roadway for the purposes of servicing two lots it not acceptable. The Engineering Services Department has since indicated that they no longer have any objections to the proposed development, however they would like the opportunity to comment in the future on the following items: . Configuration of the road cut . Restoration . Road occupancy . Notification . Work cost estimates and securities . Geotechnical testing and results 8.4 Bell Canada originally had concerns with the proposed location of the driveway on the south lot, as it would result in the need to relocate the existing Bell pedestal. The applicant has submitted a revised siting (Attachment 2), showing a new location of the driveway which would not require the removal of the Bell pedestal. Bell Canada was satisfied with the revised location of the driveway, as long as the driveway maintains a minimum 1 metre setback from the pedestal to prevent damage. The relocation of the pedestal is no longer required. 9.0 STAFF COMMENTS 9.1 The lands west of the subject site are located outside the urban limits of Bowmanville, and are many years away from being considered for development and future growth. Road connections to the lands, beyond the existing urban boundary, will continue to be available in a number of locations north and south of the subject lands and therefore, the creation of two (2) single detached lots on the subject lands will not affect the orderly development of those lands in the future. The subject land is underutilized, and has access to full municipal services and infrastructure. The proposed creation of two (2) residential lots on fully serviced land represents an efficient and appropriate use of the land. . 1707 REPORT NO.: PSD-027-10 PAGE 6 9.2 In 2001, a policy was adopted by Council which requires all Plan of Subdivision sales material to be reviewed and approved by the Planning Services Department. This policy eliminates the possibility of the builder falsely advertising lands as parkland or protected areas. The Plan of Subdivision, within which the subject lands are located, was registered and final approval granted in 1997. Staff do not have any sales material on record for this Plan of Subdivision, and therefore are unable to confirm how the subject lands were being marketed by the sales representative. According to staff records, the lands were Draft Approved and registered as a future development block. Within the same Draft Approved plan, a separate 2.36 hectare parcel of land located further south on Boswell Drive, was identified as a park block. In addition, the Parks Division of the Engineering Services Department confirmed there is no intention to acquire the lands for park development. It was evident at the open house that the residents were consistent in their belief that the subject lands would be developed as a parkette and were frustrated with the proposal. However, staff must consider the proposed rezoning and make recommendations based on the current land use designation, subdivision agreement and land use policy. 9.3 Staff are satisfied that the proposed siting of the single detached dwellings will provide sufficient separation between the new dwellings and the existing dwellings on Shady Lane Crescent to maintain an appropriate level of privacy. To alleviate the resident's concerns, an increased side yard setback of 4 metres has been incorporated for the southern most proposed dwelling. By providing a minimum 4 metre setback from the rear yard property line of the Shady Lane Crescent properties, compared. to the typical minimum requirement of 1.2 metres, a higher level of privacy will be achieved. In order to accommodate an increased setback from the properties on Shady Lane Crescent, the rear yard of the more northerly lot is reduced to a little more than 5 metres at the narrowest point. 9.4 Until such time as the applicant receives approval for the creation of the two lots, and has satisfied the Municipality financially and otherwise, a holding symbol will be placed on the subject lands. 9.5 Taxes for the subject property are paid in full. 1 0.0 RECOMMENDATION 10.1 At this time, the application has been reviewed in consideration of the comments received from circulated agencies and staff, provincial policies and both the Regional and Clarington Official Plans. In consideration of the comments contained in this report, Staff respectfully recommend that the proposed Zoning By-law amendment contained in Attachment 3, be approved. 1708 REPORT NO.: PSD-027-10 PAGE 7 Staff Contact: Meaghan Harrington Attachments: Attachment 1 - Key Map Attachment 2 - Proposed Siting Attachment 3 - Proposed Zoning By-law Amendment List of interested parties to be advised of Council's decision: Kelvin Whalen Kenneth and Marilyn Bromley Tina Leblanc Stewart Bennett and Penny Roote Tim Macdonald and Elizabeth Higgins Tracey Smith Stephen Hogan Brendan and Melissa Esler 1709 Attachment 1 To Report PSD-027-10 - .!! . 1 m - c I c - en I 'U - 0 O'U :z: III o C c - c;>>- Go i! . en~ :IE III O. ~ t II 2 I I c(I IS! C) t L: c - f .- c ~ .s Do / / / / / / / / / / / / / / ~~ ~ ;"" otO ~ << -YJO 19 " I ~""" 0)<1' " ~.:;> ,,'- &.'" '~ ii:>'" " -l '~'to: "':<1,. ... ." ,..: 118.175 . ~ 1710 1r 2001-51 Attachment 2 To Repo:t PSD-027-10 "" -...;::: -...;::: -...;::: -...;::: .....", " ~ -....:: -....:: --= --= " ~ --= " ~ ~'--JiOSW[ '~-~ DRIV[ ----- 6.61 N ~ ~ L!"i LO ~ <( f= z w 0 UJ w a::: 0 z f= UJ x w APPROX LOT AREA - 705.74 m' .w .0 I"') m LO LO z: ~ <( f= z w o UJ w a::: o z f= UJ x w BLOCK 9 8 PROPOSED SEMI-DETACHED LOT THE KAITLIN GROUP MUNICIPALITY OF CLARINGTON OCT 1" 2009 1ItV. ,IAN 21,2010 REV. FEB J, 2010 1711 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2010- being a By-law to amend By-law 84-63, the Comprehensive Zoning By-Jaw for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2009-0009; NOW THEREFORE BE IT RESOLVED THAT: the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 13.4 "SPECIAL EXCEPTION - URBAN RESIDENTIAL TYPE TWO (R2) ZONE" is hereby amended by adding a new "Urban Residential Exception (R2- 73) Zone" as follows: "13.4.73 URBAN RESIDENTIAL EXCEPTION (R2-73) ZONE Notwithstanding Sections 13.2 c. iii), iv), h. and 3.1 j. iv), those lands zoned "R2-7:1" on the Schedules to this By-law shall be subject to the following zone provisions: a. Yard Requirements (minimum) i) Interior Side Yard · where an interior side yard abuts a rear yard ii) Rear Yard 1.2 metres 4 metres 5 metres b. All garage doors shall not be located any closer to the street line than the dwellings first floor front wall or covered porch. c. Special Yard Renulations Notwithstanding the provisions of Section 3.1 j. iv) balconies, canopie~, unenclosed porches, steps, patios, or decks may only project into any required front yard, to a distance of not more than 1.5 metres." 2. Schedule "3D" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from "Agricultural (A) Zone" to "Holding - Urban Residential Exception ((H) R2-73) Zone" as illustrated on the attached Schedule "A" hereto. 3. Schedule "A" attached hereto shall form part of this By-law. 4. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW read a first time this day of BY-LAW read a second time this day of BY-LAW read a third time and finally passed this day of 2010 2010 2010 Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk Anacnment ;:s To Report PSD-027 -10 1712 This is Schedule "A" to By-law 2010- passed this day of , 2010 A.D. ,..... ~ b5 t# (j ~ .3" ~ Q ~ CIj ~ Zoning Change From "A" To "(H)R2-73" 1:::::::::1 Zoning To Remain "A" , ,..... ~ 8 ~ g .s ..... IV Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk EET BOWMANVILLE ^' ZBA- 2009:0009 713 ~ MEMO CLERK'S DEPARTMENT To: From: Date: Subject: Mayor Abernethy and Members of Council Anne Greentree, Deputy Clerk March 5. 2010 GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA - MARCH 8', 2010 - UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, March 8, 2010: 6. DELEGATIONS See attached Final List. (Attachment #1) ~ Anne Green AG/jeg cc: F. Wu, Chief Administrative Officer Department Heads . CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-6506 r FINAL LIST OF DELEGATIONS GPA Meeting: March 8, 2010 (a) Colin Rowe, Thanking Council for Designating the Clarington Concert Band as the Official Town Band