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Home My WebLink About02-10-2020ClarhWWn If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: February 10, 2020 Time: 7:00 PM Location: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: A. Allison, G. Acorn, S. Brake, D. Ferguson, A. Greentree, F. Langmaid, R. Maciver, T. Pinn, G. Weir, M. Chambers 1. Call to Order Mayor Foster called the meeting to order at 7:00 PM. 2. Moment of Reflection Councillor Anderson led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Anderson recited the land acknowledgement statement. 4. Declaration of Interest Councillor Jones declared a direct interest in Item 4 of the General Government Committee Report - Report CSD-002-20 Public Access Defibrillator Program L Lakeridge Health Agreement Renewal. Councillor Hooper declared a direct interest in Item 1d of the General Government Committee Report - Correspondence from Kevin Narraway, Manager of Legislative Services/Deputy Clerk, Town the Whitby, regarding Regional Heritage Property Tax Rebate. 5. Announcements Members of Council announced upcoming community events and matters of community interest. ClaritwnFebruary 10, 2020 Council Minutes 6. Adoption of Minutes of Previous Meeting 6.1 Minutes of a regular meeting of Council dated January 20, 2020 Resolution # C-032-20 Moved by Councillor Traill Seconded by Councillor Neal That the minutes of the regular meeting of the Council held on January 20, 2020, be approved. Carried 7. Presentations 7.1 Presentation by the Heritage Committee, Honouring Three Heritage Properties in Clarington Peter Vogel, Vice Chair, Clarington Heritage Committee was present to honour three heritage properties in Clarington. Mr. Vogel provided the Members of Council with an overview of the heritage property located at 26 Concession Street West (Dundurn), 120 Wellington Street (Central Public School) and 2503 Concession Road 8 (Haydon Community Hall). He highlighted the properties architectural and historical values. Councillor Hooper accepted the plaque on behalf of the owners of 26 Concession Street who were unable to attend, Janet Fox, Principal, Central Public School, accepted on behalf of 120 Wellington Street and Caroline Kozarichuk, Haydon Community Hall Board, accepted on behalf of 2503 Concession Road 8. 7.2 Alter the Agenda 10me [1[1[.7itEe�iIIiI��C��i7 Moved by Councillor Hooper Seconded by Councillor Anderson That the Agenda be altered to consider Report CAO-004-20 - Parkview Lodge Expansion and Item 3 of the Planning and Development Committee Report, al this time. Carried 2 ClaritwnFebruary 10, 2020 Council Minutes 7.3 Report CAO-004-20 - Parkview Lodge Expansion & Item 3 of the Planning and Development Committee Report of February 3, 2020 Resolution # C-034-20 Moved by Councillor Zwart Seconded by Councillor Anderson That Report CAO-004-20 be received; That Item 3 of the Planning and Development Committee Report, correspondence from Joyce Kufta, Chair, Parkview Lodge, regarding relocating of the east Municipal Crosswalk, be received; That Council enter into a development charges deferral agreement in which local development charges will be paid to the Municipality in 21 equal instalments over 20 years at no interest; That the streetscape enhancements as described in Section 2.4 of Report CAO-004-20, be made to the crosswalk at Municipal expense, drawing from the accounts as per the Director of Finance; and That all interested parties listed in Report CAO-004-20 and any delegations be DGYW-G RI C❑ R❑EFIOIIG-FUR❑❑ Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart Carried on a recorded vote (7 to 0) 8. Delegations None 9. Communications []Receive for Information There were no Communications to be received for information. 10. Communications ❑ Direction 10.1 Jennifer Haslett Senior Project Manager, Land Development, East GTA, Brookfield Residential, regarding Heritage Committee Recommendation for 879 Regional Road 17, Newcastle Resolution # C-035-20 Moved by Councillor Neal Seconded by Councillor Zwart That Correspondence Item 10.1, from Jennifer Haslet, Senior Project Manager, Brookfield Residential, regarding Heritage Committee Recommendation for 879 Regional Road 17, Newcastle, be referred to Staff. Carried 3 Clariiwn February 10, 2020 Council Minutes 10.2 Memo from Faye Langmaid, Acting Director of Planning Services regarding Heritage Committee Recommendation for 879 Regional Road 17, Newcastle Resolution # C-036-20 Moved by Councillor Zwart Seconded by Councillor Traill That Correspondence Item 10.2, Memo from Faye Langmaid, Acting Director of Planning, regarding Heritage Committee Recommendation for 879 Regional Road 17, Newcastle, be referred to Staff. Carried 11. Committee Reports 11.1 Advisory Committee Reports 11.1.1 Minutes of the Clarington Heritage Committee dated January 21, 2020 11.1.2 Minutes of the Newcastle Arena Board dated January 14, 2020 11.1.3 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated January 14, 2020 Resolution # C-037-20 Moved by Councillor Anderson Seconded by Councillor Hooper That Advisory Committee Report Items 11.1.1 to 11.1.3, be approved. Carried 11.2 General Government Committee Report of January 27, 2020 Resolution # C-038-20 Moved by Councillor Jones Seconded by Councillor Hooper That the recommendations contained in the General Government Committee Report of January 27, 2020, be approved on consent, with the exception of items 3, 4, 1 d, 6 and 8. Carried 11.2.1 Item 3 - Roman Zydownyk, Regarding 55 A/B Townline Road South, Clarington Resolution # C-039-20 Moved by Councillor Jones Seconded by Councillor Neal That Staff report back on issues related to the construction of 55A and 55B Townline Road South. Carried 12 Clariiwn February 10, 2020 Council Minutes 11.2.2 Item 4 - Report CSD-002-20 - Public Access Defibrillator Program Lakeridge Health Agreement Renewal Councillor Jones declared a direct interest in Item 4 of General Government Committee Report - Report CSD-002-20 Public Access Defibrillator Program L Lakeridge Health Agreement Renewal, as she is a Lakeridge Health employee. Councillor Jones left the room and refrained from discussion and voting on this matter. Resolution # C-040-20 Moved by Councillor Neal Seconded by Councillor Hooper That Report CSD-002-20 be received; That Council authorize the Mayor and Clerk to sign the Agreement provided by the Central East Prehospital Care Program (CEPCP), on behalf of Lakeridge Health; and That Central East Prehospital Care Program be advised of action taken. Carried Councillor Jones returned to the meeting. 11.2.3 Item 1 d - Kevin Narraway, Manager of Legislative Services/Deputy Clerk, Town of Whitby Councillor Hooper declared a direct interest in the correspondence from Kevin Narraway, Manager of Legislative Services/Deputy Clerk, Town the Whitby, as his family business building has been designated as a historical building. He left the meeting and refrained from discussion and voting on this matter. Resolution # C-041-20 Moved by Councillor Neal Seconded by Councillor Anderson That the Correspondence from Kevin Narraway, Manager of Legislative Services/Deputy Clerk, Town the Whitby, regarding Regional Heritage Property Tax Rebate (Item 1 d of the General Government Committee Report), be received for information. Carried Councillor Hooper returned to the meeting. 5 Clariiwn February 10, 2020 Council Minutes 11.2.4 Item 6 - Co-op Request for Proposal RFP-348-2019 Consulting and Related Management and Administrative Services for the Supply of Natural Gas Resolution # C-042-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Report COD-001-20 be received; That the Co-op RFP submission received from Blackstone Energy Services Inc., Toronto, for the provision of consulting and related services for the supply of natural gas and to act as an agent of the Municipality of Clarington to execute C3 Cf P&111F l3)HL J ILH P HWLVI_E WH_DSS_RYDCR A W -L R-SRZWB HL FHV❑ Department) for a term of three years for an estimated annual fee of $12,690.00 per year (excluding HST), based on the current number of accounts and subject to change over the contract term be accepted; That pending satisfactory performance, the Purchasing Manager be given the authority to extend the contract for up to two additional one-year terms; and That all interested parties listed in Report and any delegations be advised of ❑R-i❑ ❑ Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (3): Councillor Jones, Councillor Neal, and Councillor Traill Carried on a Recorded Vote, Later in the Meeting, See following Motions (4 to 3) Suspend the Rules Resolution # C-043-20 Moved by Councillor Neal Seconded by Councillor Traill That the Rules of Procedure be suspended to allow Members of Council to speak to the foregoing resolution #C-042-20, for a second time. Carried Resolution # C-044-20 Moved by Councillor Neal Seconded by Councillor Traill That the foregoing Resolution #C-042-20 be amended by deleting the third paragraph and replacing it with the following: "That Staff Report back to Council at the end of the contract term to seek Council's approval to extend the contract for up to two additional one-year terms. ❑ Motion Lost n Clariiwn February 10, 2020 Council Minutes The foregoing Resolution #C-042-20 was then carried on a recorded vote. 11.2.5 Item 8 - Forestry Service Delivery Review Resolution # C-045-20 Moved by Councillor Neal Seconded by Councillor Hooper That Report CAO-003-20 be received; That Council endorse the recommendations of the Forestry Service Delivery Review; That the recommendation to conduct a customer service and work order process review be initiated immediately by staff; and 710AWIRWiL1+FRP PH CVV :_0\NHFRLV-1W W6 H-) FH' H®(-ILLL Review of Forestry Services be prioritized to enhance Forestry services. Carried 12.1 Confidential Verbal Report from the Acting Director of Planning Services, Regarding Potential Property Acquisition Closed Session Resolution # C-046-20 Moved by Councillor Zwart Seconded by Councillor Traill That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with a proposed or pending acquisition or disposition of land by the municipality or local board. Carried Rise and Report The meeting resumed in open session at 8:26 PM. 0 DJR-) RVAPoI❑DGYLVHG -H1 W IZ DV-VFI_VvHQm❑FUvHQ_A+AMR❑[LLi❑ accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to staff. 11.3 Planning & Development Committee Report of February 3, 2020 Resolution # C-047-20 Moved by Councillor Neal Seconded by Councillor Traill That the recommendations contained in the Planning and Development Committee Report of February 3, 2020 be approved on consent with the exception of Item 3 which was considered earlier in the meeting. 7 Clariiwn Carried 12. Staff Reports February 10, 2020 Council Minutes 12.1 Confidential Verbal Report from the Acting Director of Planning Services, Regarding Potential Property Acquisition Confidential Verbal Report from the Acting Director of Planning Services, Regarding Potential Property Acquisition was considered earlier in the meeting immediately following the consideration of the General Government Committee Report. 12.2 Report CAO-004-20 - Parkview Lodge Expansion Report CAO-004-20 - Parkview Lodge Expansion, was considered earlier in the meeting. 13. Business Arising from Procedural Notice of Motion 14. Unfinished Business None 15. By-laws Resolution # C-048-20 Moved by Councillor Hooper Seconded by Councillor Jones That leave be granted to introduce By-laws 2020-004 to 2020-006; and 15.1 2020-004 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 15.2 2020-005 - Being a By-law to Exempt a Certain Portion of Registered Plan 40M-2633 from Part Lot Control 15.3 2020-006 - Being a By-law to Establish Certain Lands as Public Highways 15.4 2020-007 - Being a By-law to Amend Interim Control By-law 2018-083 That the said by-laws be approved. Carried 16. Procedural Notices of Motion None 17. Other Business Councillor Neal enquired about Members of Council sending emails to other Members of Council and whether it is considered furthering business of the Municipality. n. t �A a February 10, 2020 Council Minutes Councillor Zwart enquired about the correspondence received in the Mayor's office from Minister Clark and what the process was for processing this correspondence. Mayor Foster asked the CAO if he is aware if Metrolinx will be charging for parking at the GO Stations. Mayor Foster enquired about the proponents of the Good Year property and raised concerns that the content of their website appears to be representing the view of the Municipality. Councillor Hooper enquired about a Memo from Metrolinx requesting for an Open House to be hosted in Whitby. He asked why there are no meetings on the matter being hosted in Clarington. Councillor Hooper enquired about signage on Highway 407 and asked for Bowmanville to be identified in the signage. 18. Confirming By -Law Resolution # C-049-20 Moved by Councillor Hooper Seconded by Councillor Jones the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 10t" day of February, 2020; and That the said by-law be approved. Carried 19. Adjournment Resolution # C-050-20 Moved by Councillor Neal Seconded by Councillor Jones That the meeting adjourn at 8:44 PM. Carried ayor Muni pal Clerk