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Home My WebLink About12/08/2010 Special Special Council Meeting Minutes DECEMBER 8, 9, 10, 2010 Minutes of a special meeting of Council held on December 8, 9 and 10, 2010, at 8:00 p.m. at Viamede Conference Centre. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal attended December 8 from 8:00 p.m. to 10:20 p.m. and December 9 from 1:15 p.m. to 9:10 p.m. Councillor M. Novak Councillor W. Partner Councillor C. Traill attended until 1:15 p.m. December 9 Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison attended until 10:05 a.m. December 10 Director of Engineering Services, T. Cannella attended until 10:05 a.m. December 10 Director of Community Services, J. Caruana attended until 10:05 a.m. December 10 Executive Assistant to the Mayor, L. Coutu attended until 10:05 a.m. December 10 Director of Planning Services, D. Crome attended until 10:05 a.m. December 10 Administrative Assistant to the Councillors, J. Dauncey attended until 10:05 a.m. December 10 Director of Operations, F. Horvath attended until 10:05 a.m. December 10 Director of Corporate Services and Human Resources, M. Marano attended until 10:05 a.m. December 10 Executive Assistant to the Chief Administrative Officer, J. Pascoe attended until 10:05 a.m. December 10 Director of Finance/Treasurer, N. Taylor attended until 10:05 a.m. December 10 Director of Emergency Services/Fire Chief, G. Weir attended until 10:05 a.m. December 10 Municipal Clerk, P. Barrie The Special meeting of Council was convened for the purpose of providing an orientation session for the members of Council. Mayor Foster welcomed everyone and turned the meeting over to Franklin Wu, Chief Administrative Officer. Council Meeting Minutes - 2 - December 8, 9, 10, 2010 Mr. Wu reviewed the agenda and logistics of the session. He provided a PowerPoint presentation outlining the Essence of Government, specifically, the role and duties of Council and the role of the Mayor and individual members of Council. Andrew Allison, Municipal Solicitor provided an overview of the Municipal Conflict of Interest Act. The Chief Administrative Officer continued with an overview of various pieces of provincial statutes, applicable policies, the Council decision-making model and confidentiality. Nancy Taylor, Director of Finance/Treasurer, provided information related to Councillors’ liability and protection. Moved by Councillor Partner, seconded by Councillor Hooper THAT Council recess until 8:30 a.m., December 9, 2010. “CARRIED” The meeting recessed at 10:20 p.m. and reconvened at 8:30 a.m. Patti Barrie, Municipal Clerk, presented an overview of Committee/Council meetings, highlighting the standing committee structure and key elements of the municipality’s procedural by-law. This was followed by a video presentation regarding rules of procedure. A description and explanation of the various boards and committees to which appointments are made by Council was provided. The meeting recessed from 10:20 a.m. to 10:35 a.m. The Municipal Clerk and the Municipal Solicitor made presentations related to their departmental responsibilities. Moved by Councillor Woo, seconded by Councillor Partner THAT Council recess until 1:00 p.m. “CARRIED” The meeting recessed at 11:53 a.m. and reconvened at 1:15 p.m. Council Meeting Minutes - 3 - December 8, 9, 10, 2010 The Director of Finance/Treasurer and Marie Marano, Director of Corporate Services/Human Resources made presentations related to their departmental responsibilities. The meeting recessed from 3:20 p.m. to 3:40 p.m. The department presentations continued with David Crome, Director of Planning Services, Tony Cannella, Director of Engineering Services and Gord Weir, Director of Emergency Services/Fire Services providing their overviews. Resolution #C-437-10 Moved by Councillor Partner, seconded by Councillor Hooper THAT Council recess until 7:30 p.m. “CARRIED” The meeting reconvened at 7:30 p.m. Fred Horvath, Director of Operations and Joe Caruana, Director of Community Services made presentations related to their departmental responsibilities. Resolution #C-438-10 Moved by Councillor Woo, seconded by Councillor Partner THAT Council recess until 9:00 a.m., December 10, 2010. “CARRIED” The meeting recessed at 9:10 p.m. and reconvened at 8:45 a.m. The Chief Administrative Officer provided an ongoing business update, highlighting the strategic/business plan. The Director of Finance/Treasurer provided a financial health snapshot and described the 2011 budget process. The Chief Administrative Officer explained for Council’s information various provincial/federal association affiliations, current legal agreements and staff resources Council Meeting Minutes - 4 - December 8, 9, 10, 2010 Resolution #C-439-10 Moved by Councillor Partner, seconded by Councillor Hooper THAT Council recess until 10:15 a.m. “CARRIED” The meeting recessed from 10:05 a.m. until 10:15 a.m. The Chief Administrative Officer introduced W.D. (Rusty) Russell, Q.C. who provided information on the “Tricks of the Trade” for members of Council. Resolution #C-440-10 Moved by Councillor Woo, seconded by Councillor Novak THAT Council recess until 1:00 p.m. “CARRIED” The meeting recessed at 12:05 p.m. and reconvened at 1:00 p.m. Mr. Russell continued his presentation. CONFIRMING BY-LAW Resolution #C-441-10 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By-law 2010-137, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held ththth on the 8, 9 and 10 day of December, 2010; and THAT the said by-law be now read a first, second and third time and finally approved. “CARRIED” Council Meeting Minutes - 5 - December 8, 9, 10, 2010 ADJOURNMENT Resolution #C-442-10 Moved by Councillor Novak, seconded by Woo THAT the meeting adjourn at 2:40 p.m. "CARRIED"