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REPORT #2
THE CORPORATION OF THE MUNICIPALITY OF CLARlNGTON
REPORT
Meeting:
COUNCIL
File #
Date:
APRIL 2, 2001
Res. #
Report No.: WD-15-01
OurFile: AS.1O.09
By-Law #
Subject:
OLD BOWMANVlLLE NEIGHBOURHOOD STREETSCAPE AND
INFRASTRUCTURE IMPLEMENTATION PLAN REPORT
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report WD-15-0l be received;
2. THAT all infrastructure improvements outlined in the Totten Sims Hubicki report entitled
"Old Bowmanville Neighbourhood Streetscape and Infrastructure Implementation Plan"
dated March 2001, noted as being consistent with current municipal practices, be included in
Capital Works Budgets for future rehabilitation and/or reconstruction of streets in the Old
Bowmanville Neighbourhood;
3. THAT the Old Bowmanville Neighbourhood Association formally approach the
municipality regarding a special designation for their neighbourhood so that 'the theme-
related improvements such as decorative street lighting, historic street signage and gateway
development which exceed current municipal standards can be considered for full or partial
implementation in future Old Bowmanville Neighbourhood projects;
4. THAT the tree trimming practices of utility companies be reviewed by Public Works staff
and that underground conversion of overhead utilities not be included as part of the
streetscape improvement plan due to the significant costs and possible legal implications
associated with the conversion and the precedent it would set for dealing with future
requests from other neighbourhoods in the municipality; and
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REPORT NO.: WD-15-0l
PAGE 2
5. THAT a copy of this report be provided to Mr. Bill Humber of the Old Bowmanville
Neighbourhood Association.
REPORT
1.0 ATTACHMENTS
No. 1 Table ES-l - Summary of Streetscape and Infrastructure Components
No.2 Report WD-35-00, Centre Street Information Centre
No.3: Map F, Community Improvement Areas, Clarington Official Plan
2.0 BACKGROUND
2.1 On March 6, 2000 a group of citizens from the Old Bowmanville Neighbourhood
Association (OBNA) approached Council with concerns regarding the proposed
reconstruction of streets in the old section of Bowmanville generally bounded by
Wellington, Concession and Liberty Streets. In order to address the concerns of the OBNA,
Council directed that a detailed Streetscape and Infrastructure Implementation Plan be
prepared for the area. A steering committee composed of staff, consultants and residents
representing the OBNA was formed. This committee met frequently, resulting in the
development of the design drawings for Centre Street that were presented to the public at the
Public Information Centre on June 14, 2000, as well as the general design concepts
presented in the Old Bowmanville Neighbourhood Streetscape and Infrastructure
Implementation Plan, March 2001, prepared by Totten Sims Hubicki (copies of the report
are available in the Council office and Public Works Department).
2.2 The results of the Public Information Centre are provided in Attachment No.2, Report WD-
35-00.
2.3 Table ES-l (Attachment No. I) provides a summary of the streetscape and infrastructure
features discussed in the Totten Sims Hubicki report. The improvements have been grouped
into three categories. The first category includes infrastructure WOlXs that are consistent
with current municipal practice and are typically considered for all Public Works projects.
The second category lists improvements developed by the Steering Committee to enhance
'.
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REPORT NO.: WD-15-0l
PAGE 3
the historical nature of the Old Bowmanville Neighbourhood. Through installation of
specialized infrastructure components such as historic street signage, decorative lights and
gateway development, the existing heritage theme of the neighbourhood will be further
developed. These infrastructure components would not normally be considered on a typical
infrastructure renewal project. The third improvement requested by the OBNA is for the
conversion of existing overhead utilities to an underground system. By eliminating conflicts
between trees and hydro wires, the tree canopy could be more fully developed, enhancing
the visual appeal of the area.
3.0 REVIEW AND COMMENT
3.1 The report prepared by Totten Sims Hubicki presents design guidelines specific to the area
generally bounded by Concession Street, Wellington Street and Liberty Street, designated as
the "Old Bowmanville Neighbourhood" (OBN) by the Old Bowmanville Neighbourhood
Association (OBNA). As stated in the report, specific design details will be addressed
during the design of each individual street. Public involvement similar to that incorporated
in all major projects undertaken by Public Works will form part of the design process used
for all road improvements in the area.
3.2 Concession Street from east of Wellington Street to Liberty Street is the next street to be
considered for infrastructure renewal in the area. It has been included in the 2001 Budget
and Four-Year Forecast for design with construction tentatively scheduled for 2002. The
public consultation and design process for this street will commence in Mayor June of this
year. Public input on project specific issues such as traffic calming and the future role of the
Prospect Street Bridge connection to Concession Street will be sought at that time.
3.3 As noted in Section 2.3, a number of the recommended infrastructure improvements
outlined in the Totten Sims Hubicki report are consistent with current municipal practice
and therefore can be implemented by staff through the normal budget process. These
features have been incorporated into the Centre Street design that has been tendered and,
with Council approval, will be implemented in 2001.
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REPORT NO.: WD-15-01
PAGE 4
3.4
The reconstruction of Centre Street this year will provide a model for some of the design
elements recommended in the Totten Sims Hubicki report. The performance of Centre
Street will be monitored upon completion of the proposed improvements. If concerns arise
regarding specific functional elements on the street, the Municipality will work with area
residents to resolve these concerns and incorporate the solutions into future Old
Bowmanville Neighbourhood infrastructure works.
3.5 The proVIsion of on-street parking will reqwre careful consideration ill the Old
Bowmanville Neighbourhood. Due to the older nature and typically larger lot sizes, the
majority of properties in the area have adequate parking and on-street parking is not
required. In instances where individual parking provisions are not adequate, and on-street
parking may inhibit the Municipality from providing basic services for the street, the
Municipality should work with property owners and area residents to resolve the parking
issue during, or prior to, the planning stages of future street improvements. On-street
parking practices in the neighbourhood should be monitored by staff on an ongoing basis. If
public safety is at risk, signage and enforcement may be required.
3.6 Other improvements intended to develop a theme consistent with the vision of the OBNA
are not in keeping with the current municipal practices and therefore require Council
endorsement prior to implementation. The costs associated with the non-standard treatment
of providing decorative street lights, historic signage and gateways for the Old Bowmanville
Neighbourhood are summarized in the following table:
Special Treatment Unit Cost Entire OBN Cost
Decorative Street Lighting $5,500 each $800,000
(c/w underground wiring)
Historic Street Signs (double sign & post) $750 each $20,000
Gateways $10,000 each $30,000
Total Cost $850,000
REPORT NO.: WD-15-0l
PAGE 5
3.7 If these improvements are funded using municipal resources, staff is concerned that other
neighbourhood groups will approach Council requesting financial assistance for specialized
infrastructure initiatives. In order to address this issue, the OBNA should formally approach
the Municipality regarding a special designation for their neighboumood. The special
designation would provide Council with a framework within which it could analyze the
financial implications of funding these works. Issues such as promotion of the Old
Bowmanville Neighbourhood as a tourist destination and a revenue generator for the
Municipality of Clarington could be considered. Alternatively, staff and the OBNA could
pursue other funding sources such as local improvement, special programs set up by the
provincial or federal levels of government for neighbourhood/community improvements, or
a private fundraising campaign could be organized by the OBNA.
3.8 Another issue that was raised by the OBNA and documented in the TSH report was the
conversion of overhead electrical utilities to an underground system. This issue arose as a
result of the overly aggressive tree trimming that occurred on both Concession Street and
Centre Street when the hydro authority was maintaining and upgrading their plant. The
trimming severely degraded the old growth tree canopy in the Old Bowmanville
Neighbourhood. In order to minimize future concerns, municipal staff is developing a
policy to regulate the tree trimming practices of electrical utilities and their sub-contractors
within the municipal rights-of way. Required clearances between electrical cable and tree
limbs are being reconsidered and a public notification process is required prior to the
commencement of tree trimming. In addition, municipal forces will monitor the work in
progress. These measures will provide municipal staff with the ability to protect the tree
canopy and avoid reoccurrence of the problems experienced on Concession Street and
Centre Street. An aggressive tree-planting program will also be included with the ,
infrastructure renewal projects to ensure that the tree canopy will be maintained over time.
3.9 Based on a detailed estimate provided by Veridian Connections, the cost to convert the
Centre Street hydro system is $270,000. The table below provides three possible funding
scenarios developed by staff for the underground conversion of overhead utilities on Centre
Street. Scenario I would result in no cost to the local homeowner while Scenario 2 calls for
the improvements to be paid for entirely by the homeowner at a cost of $7,700 per
.
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REPORT NO.: WD-15-01
PAGE 6
household. Scenario 3 is a cost sharing scenario where homeowners would pay for the cost
of the secondary low voltage cable required to service their house while the Municipality
would pay for the higher voltage distribution system and lower voltage streetlight work.
Scenario 1 2 3
Municipality Funds Primary
Servicing and 51reet
100 % 100% Lighting Cost/Local
Description Funding from Funding as Improvement Funds House
Municipality Local Servicing Costs
Improvement
Municipal Local
Improvement
Primary $75.000 $85,000 $0
Disllibution
Street $25,000 $25,000 $0
Lighting
House $170,000 $0 $160,000
Servicing
Total $270,000 $110,000 $160,000
Cost Per $0 $7,700 $4,600
Household
Primary distribution estimates include for pad mount transformer costs.
3.10 The costs to implement these same hydro improvements for the entire OBN are estimated at
as much as $3 million. For Community Improvement Areas BI, B2, B3 and B4, as
illustrated on Map F of the Clarington Official Plan (Attachment No.3), the hydro
conversion costs could reach $26 million.
3.11 Notwithstanding the significant cost associated with hydro conversion, there has been a
question raised regarding the Municipality's legal ability to pursue the request. It is
recommended that, if Council considers the proj ect, a legal opinion be obtained to protect
the Municipality's interests.
3.12 Hydro conversion from overhead to underground servicing will provide a direct benefit to
Old Bowmanville Neighbourhood homeowners and is not essential in developing the theme
for the area. As such, the OBNA should pursue these improvements in partnership with
Veridian Counections. Municipal staff can provide information to the OBNA to assist them
in negotiations with Veridian Connections.
REPORT NO.: WD-15-01
PAGE 7
Respectfully submitted,
Reviewed by,
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Director of Public Works
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Franklin Wu,
Chief Administrative Officer
ASC*SA V*ce
27/03/01
Pc: Old Bowmanville Neighbourhood Association
C/o Mr. Bill Hwnber
15 Beech Avenue
Bowmanville, ON
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
GENERAL PURPOSE AND ADMINISTRA nON COMMITIEE File #
Date:
JULY 3, 2000
Res. #
Report No.: WD-35-00
OUf File: RC.23.15
By-Law #
Subject:
CENTRE STREET INFORMATION CENTRE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report WD-35-00 be received;
2. THAT the reconstruction of Centre Street be deferred and tendered early in 2001; and
3. THAT a copy of this report be provided to William Hwnber of the Old Bowmanville
Residents Association.
REPORT
1.0 AITACHMENTS
No.1: Information Centre Register
2,0 BACKGROUND
2.1 On June 14,2000 an information centre was held at the Clarington Beech Centre from 5:00
p.m. to 8:00 p.m. to provide the public with details of the proposed reconstruction of Centre
Street from Carlisle Avenue to Concession Street. ~otice of the Information Centre was
provided by hand delivered flyers and by advertising in the local newspaper. Thirty-two
people signed the register at the Information Centre. A copy of the register is provided as
Attaclunent No. I. It was obvious that not all parties signed the register as there were
definitely more than 32 people in attendance.
ATTACHMENT NO.: 2
REPORT NO.: WD-lS-61
1 1 7 ~
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REPORT NO.: WD-35-00
PAGE 2
3.0 REVIEW AND COMMENT
3.1 On March 6, 2000 a group of citizens. from the Old Bowmanville Neighbourhood
Association (OBNA) approached Council with concerns regarding the proposed
reconstruction of streets in the old section of Bowmanville bounded by Wellington.
Concession and Liberty Streets. In order to address the concerns of the OBNA, Council
directed that a detailed Streetscape and Infrastructure Implementation Plan be prepared for
the area A steering committee composed of staff, consultants and residents representing the
OBNA was formed and has met frequently resulting in the development of the preliminary
design drawings that were presented to the public at the Information Centre.
3.2 From 5:00pm to 7:00pm the Information Centre was informal with staff and consultants
present to review the design drawings with members of the public. At 7:00 p.m. a formal
presentation was made by Bill Humber, representing the OBNA, Ron Albright from TSH
and Tony Cannella from the Public Works Department.
3.3 The proposed design was well received. The roadway will be reconstructed to its existing
width (back of curb to back of curb). Sidewalk will also be replaced at its existing width
and location. An aggressive tree planting program is proposed with 35 boulevard trees to be
planted and 8 renewal trees proposed for private property.
3.4 New storm sewers, sanitary sewers and watermain will be installed as part of the
reconstruction work. Gas mains will be relocated to avoid conflict with the proposed
boulevard trees. The OBNA has had some discussions with Veridian about placing the
existing arial electrical plant underground. This would resolve the issue of complaints
regarding the aggressive tree trimming practices of Veridian that have impacted the tree
canopy over time.
3.5 Timing for construction of the project was discussed. As a result of the significant amount
of public consultation that has taken place to date the project is behind schedule. The
earliest possible construction start date for the project is August 21, 2000. Construction
would not be completed until mid to late November. Given the narrow road width and
1 75
REPORT NO.: WD-35-00
PAGE 3
congested working environment associated with this project it was indicated by Public
Works Staff that it was not advisable to cl?1l1plete the reconstruction in the fall months.
Inclement weather could cause complications and delays, inconveniencing residents and
increasing the cost of the project.
3.6 By delaying the project for a year it was agreed that the OBNA could complete their
negotiations with Veridian and if the electrical plant were to be relocated duct work could be
added to the design prior to tendering. Other utility relocations could be completed well in
advance of construction. In addition. the Streetscape & Infrastructure Implementation Plan
could be formalized and presented to the OBNA prior to reconstructing Centre Street.
3.7 Based on the above it is the recommendation of Public Works Staff that the detailed design
of the Centre Street project continue as scheduled but that tendering of the project be
delayed until 2001. An early tender call in 2001 would secure a competitive construction
price and ensure a more practical construction start date. In addition. outstanding
streetscape and utility relocation issues can be addressed prior to tendering.
Respectfully submitted,
Reviewed by,
~~
Stephen A. Vokes, P. Eng.,
Director of Public Works
o f-~ -e0~u
Franklin Wu,
Chief Administrative Officer
ASC*SA V*ce
28/06/00
Pc: William Humber
Old Bowmanville Neighbourhood Association
15 Beech Street
Bowmanville, ON
LtC 3At
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MUNICIPALITY Of ClARlNGTON
OCTOBER 31, 1996
REFER TO SECTION 22
REPORT NO.: WD-15-01