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Special General Government Committee
Minutes
Date:
Time:
Location:
January 10, 2020
9:30 AM
Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Present Were: Mayor A. Foster, Councillor G. Anderson,
Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal,
Councillor C. Traill, Councillor M. Zwart
Staff Present: A. Allison, G. Acorn, T. Pinn, A. Greentree, J. Gallagher,
S. Gray
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2. Land Acknowledgement Statement
Councillor Neal led the meeting in the Land Acknowledgment Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Delegations
4.1 Linda Kent, Library Director, Clarington Public Library and Steven Cooke,
Chair, Clarington Public Library Board, Regarding the 2020 Operating and
Capital Budget
Linda Kent, Library Director, Clarington Public Library and Steven Cooke, Chair,
Clarington Public Library Board were present regarding the 2020 Operating and
Capital Budget. They made a verbal presentation to accompany an electronic
presentation. Mr. Cooke stated that the Library Board now includes oversight of
the Clarington Museums & Archives. He reviewed their 2020 municipal budget
request of $3,515,599.00 which includes a 2% increase. Mr. Cooke advised the
Committee that they are requesting capital funding of $291,765.00. He noted
that the Library has maintained their capital request for Collections Materials and
decreased their capital request for Technology by $10,000.00. Mr. Cooke stated
that, in 2020, the Library and Museum are respectfully requesting $50,000 to
support a joint Strategic Plan. He explained that the Library’s Strategic Plan was
written 10 years ago and was postponed in 2019 pending the potential merger
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with the museum. Mr. Cooke noted that neighbouring, and other comparably-
sized libraries in the Greater Toronto Area, have a median cost per capita for
libraries of $45.37 and Clarington’s Public Library’s cost per capital was the
lowest at $34.85 per person. He provided the Committee with an overview of the
programs offered by the Clarington Public Library. Mr. Cooke stated that the
Library’s Bowmanville Branch Accessibility renovation is well underway and they
are looking forward to removing barriers thus creating a more welcoming space
for everyone in our community. He provided the Committee with an overview of
the Museum's programs and accomplishments. Mr. Cooke concluded by
thanking the Committee and offered to answer any questions.
Suspend
Resolution # GG-033-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the rules of procedure be suspended to allow the Delegation of Linda Kent,
Library Director, Clarington Public Library and Steven Cooke, Chair, Clarington
Public Library Board, to be asked questions from the Committee.
Carried
Resolution # GG-034-20
Moved by Councillor Hooper
Seconded by Councillor Traill
That the delegation of Linda Kent, Library Director, Clarington Public Library and
Steven Cooke, Chair, Clarington Public Library Board, Regarding the 2020
Operating and Capital Budget, be received with thanks
Carried
4.2 Angie Darlison, Executive Director, Bowmanville Older Adult Association,
Regarding the 2020 Operating and Capital Budget
Angie Darlison, Executive Director, and David Penney, Vice President,
Bowmanville Older Adult Association (BOAA) were present regarding the 2020
Operating and Capital Budget. They made a verbal presentation to accompany
an electronic presentation. Ms. Darlison advised the Committee that the BOAA
had a very successful 2019 but need the financial contribution to sustain their
level of services and the facility. She highlighted the BOAA's mission and vision
statements and their core values. Ms. Darlison provided an overview of
membership by location, age and gender and the amount of volunteers and
hours logged. She stated that they have 307 registered volunteers, who logged
23,879 hours. Ms. Darlison provided an update on the programs offered in 2019.
She noted that they have participated in many community events, increased
community partnerships, and increased advertising and marketing. She
explained that the Association’s 2020 strategic priorities include: our people, our
activities, our community, our organization, our image. She requested that the
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Members of Committee support their $312,936.00 budget request so that the
BOAA can continue to provide quality services to the members of the community.
Ms. Darlison answered questions from the Committee.
Resolution # GG-035-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the delegation of Angie Darlison, Executive Director, and David Penney,
Vice President, Bowmanville Older Adult Association, be received with thanks.
Carried
4.3 Veronica Breen, Coordinator, Clarington Youth Centres (John Howard
Society), regarding the 2020 Operating and Capital Budget
Veronica Breen, Coordinator, and Patti Harrington, Finance Manager, Clarington
Youth Centres (John Howard Society), was present regarding the 2020
Operating and Capital Budget. She made a verbal presentation to accompany
an electronic presentation. Ms. Breen advised the Committee that 2019 was a
record year for Clarington Youth Centres and highlighted various memorable
events of 2019. She advised the Committee that, after the successful six month
pilot phases at the two new centres, The Loft in Courtice and NYC in Newcastle,
the funding was provided to move into a more permanent program model to meet
the Clarington Community’s ongoing need for youth friendly programming and
spaces for youth to connect and feel accepted. She noted that the ongoing
operation and expansion of the Clarington Youth Centres would not be possible
without their valued supporters, donors, and sponsors. Ms. Breen highlighted
some of the supporters that contributed to the success of their events over this
past year. She reviewed a slideshow of photos of various events and
partnerships. Ms. Breen provided an overview of all three Clarington Youth
Centres including, the number of visits, number of clients, age breakdown and
average visits per day. She explained that the values of the Clarington Youth
Centres and the importance of the Clarington Youth Centres provide youth with
more opportunities to learn, develop, connect with their community, and
empower youth to get involved. Ms. Breen reviewed their 2020 municipal budget
request of $331,226.00 and provided an overview of the budget request between
the three Youth Centres. She explained that the budget request increase for the
Firehouse Youth Centre is to increase operating hours, solidify the staffing model
and to meet the need of the local youth. She concluded by thanking members of
Committee and offered to answer any questions.
Councillor Neal left the meeting at 10:17 am.
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Resolution # GG-036-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That the delegation of Veronica Breen, Coordinator, and Patti Harrington,
Finance Manager, Clarington Youth Centres (John Howard Society), be
received with thanks.
Carried
4.4 Dionne Powlenzuk, Executive Director, Visual Arts Centre of Clarington,
Regarding the 2020 Operating and Capital Budget
Dionne Powlenzuk, Executive Director, Mary-Anne Slemon, President, and Joel
Yelle, Visual Arts Centre of Clarington (VAC) were present regarding the 2020
Operating and Capital Budget. They made a verbal presentation to accompany
an electronic presentation. Ms. Powlenzuk advised the Committee that the VAC
is requesting $219,366.00 from the Municipality of Clarington, and noted that this
is an increase of 2% from the 2019 request, and consistent with previous years'
requests. Ms. Powlenzuk explained that, in 2019, they changed the scheduling
around each exhibition, to provide a better experience for their visitors, the
community and the artists who show in their space. She provided the Committee
with an overview of the VAC’s accomplishments, community events, and
partnerships in 2019. Ms. Powlenzuk highlighted the upcoming exhibits
scheduled for 2020. She advised the Committee that the VAC has been
recognized by the Ontario Arts Council (OAC) and received two grants from the
Young Canada Works - Building Careers in Heritage program, allowing them to
hire two recently graduated students to work for six months as paid interns and
the VAC benefited significantly from this program. Ms. Powlenzuk explained
that, as the community in Clarington grows, the organization continues to benefit
from this growth and they are seeing an increase in membership and enrollment,
and more requests for programs, workshops and events.
Councillor Neal joined the meeting at 10:24 am.
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Suspend the Rules
Resolution # GG-037-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the Rules of Procedure be suspended to allow the delegation of Dionne
Powlenzuk, Executive Director, Mary-Anne Slemon, President, and Joel Yelle,
Visual Arts Centre of Clarington (VAC), to be extended for an additional two
minutes.
Carried
She noted that the VAC is dedicated to providing high quality programs and
opportunities for our membership and to the community. Ms. Powlenzuk
concluded by reviewing their 2020 municipal budget request. She thanked the
Committee and answered questions from the Committee.
Resolution # GG-038-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That the delegation of Dionne Powlenzuk, Executive Director, Mary-Anne
Slemon, President, and John Clausen, Treasurer, Visual Arts Centre of
Clarington (VAC), be received with thanks.
Carried
4.5 Deb Kalogris, Manager, Home Support – Clarington, Community Care
Durham, and James Meloche, Executive Director, Community Care
Durham Regarding the 2020 Operating and Capital Budget
Deb Kalogris, Manager, Home Support – Clarington, Community Care Durham,
and James Meloche, Executive Director, Community Care Durham (CCD) were
present regarding the 2020 Operating and Capital Budget. They made a verbal
presentation to accompany an electronic presentation. Mr. Meloche explained
that CCD is a registered charitable organization and has been in Durham Region
and in Clarington serving the community for over 40 years. He provided an
overview of the services they provide. Ms. Kalogris stated that, in 2017-2018,
1,900 volunteers and 300 staff provided services to 11,261 clients across
Durham Region. She noted that in Clarington 475 volunteers and staff provided
services to over 1900 clients. Ms. Kalogris advised the Committee that their
services will continue to be in demand as the population ages. She explained
that volunteers are an essential part of CCD, and displayed pictures of various
events/services they provide support to. Ms. Kalogris stated that, with the support
of the Municipality of Clarington, it will assist in the promotion of CCD services,
recruiting, training and retaining volunteers, and help to meet the growing
demand in Clarington for their services and help people age at home.
Councillor Traill left the meeting at 11:05 am.
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Suspend the Rules
Resolution # GG-039-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the delegation of Deb Kalogris, Manager, Home Support – Clarington,
Community Care Durham, and James Meloche, Executive Director, Client
Services, Community Care Durham (CCD), be extended for an additional two
minutes.
Carried
Ms. Kalogris concluded by thanking members of Committee and offered to
answer any questions.
Resolution # GG-040-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That the delegation of Deb Kalogris, Manager, Home Support – Clarington,
Community Care Durham, and Sally Barrie, Director, Client Services, Community
Care Durham (CCD), be received with thanks.
Carried
5. 2020 Budget - External Agency Submissions
Resolution # GG-041-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the 2020 Budget - External Agency Submissions, be referred to the 2020
Budget deliberations on February 24, 2020.
Carried