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Staff Report
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Report To: General Government Committee
Date of Meeting: January 27, 2020
Submitted By: Anne Greentree, Municipal Clerk
Reviewed By: Andrew C. Allison, CAO
File Number:
Report Number: CLD-002-20
Resolution#: * *
By-law Number:
Report Subject: Appointments to Fill Vacancies on Various Boards and Committees
Recommendations:
1. That Report CLD-002-20 be received;
2. That the Committee consider the applications for appointments to the various boards
and committees, and that the vote be conducted to appoint the citizen and Council
representatives to the various boards and committees, in accordance with the
Appointment to Boards and Committees Policy;
3. That the Municipal Clerk's Department be authorized to continue to advertise for the
remaining vacancies on the Newcastle Arena Board and the Livestock Valuers;
4. That the resignation of Kenneth Illechukwu, from the Diversity Advisory Committee,
be received; and
5. That all interested parties listed in Report CLD-002-20 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report CLD-002-20
Report Overview
Page 2
This report is intended to provide background information regarding vacancies on various
boards and committees to assist in the appointment process.
1. Background
1.1 Vacancies to several committees and boards were considered at the General
Government Committee of January 7, 2019 arising out of Report CLD-024-19, where
direction was given to advertise for the outstanding vacancies.
1.2 Accordingly, the Municipal Clerk's Department placed an advertisement in the local
papers to fill the vacancies to various committees and boards. In addition, the
advertisement was placed on the Municipality's website, www.clarington.net.
2. Newcastle Arena Board
Background Information
2.1 The Newcastle Arena Board is a volunteer Municipal Service Board established by the
Municipality of Clarington Council in accordance with the provisions of the Municipal Act,
2001, as amended.
2.2 The goal of the Newcastle Arena Board is to operate the Newcastle Memorial Arena.
Committee members are ultimately responsible to the Municipality of Clarington Council
and are bound by By-law 2008-037, establishing the Newcastle Arena Board.
2.3 The Terms of Reference states that the composition of the Board shall be comprised of
nine persons, two of whom shall be members of Council.
Current Situation
2.4 Currently, the Board has five members appointed. Therefore, the Committee may
appoint two members to the Newcastle Arena Board.
2.5 No applications were received in response to the advertisement.
Municipality of Clarington Page 3
Report CLD-002-20
3. Diversity Advisory Committee
Background
3.1 The purpose of the Diversity Advisory Committee is to provide advice, comments and
recommendations on issues affecting diversity in our community in an effort to foster
awareness, reduce barriers, promote inclusion and engage our residents.
3.2 The Committee is comprised of seven members, including two youth (ages 16 to 24
years) and one Council Representative.
3.3 Dorothy Koziorz was appointed as a youth member to the Diversity Advisory Committee
in 2018 for a term ending in in December 31, 2022 or until a successor is appointed. The
Municipal Clerk's Department received notification of Dorothy's resignation in September,
2019.
3.4 Kenneth Illechukwu was appointed to the Diversity Advisory Committee in 2018 for a term
ending in in December 31, 2020 or until a successor is appointed. The Municipal Clerk's
Department received notification of Kenneth's resignation in October, 2019.
3.5 The following individuals have put forward an application for consideration:
• Alexander Guevara
• Sajida Kadri (Youth)
x Monica Kendal
x Meera MacDonald
x Udana Muldoon
x Catherine Vivian
Current Situation
3.6 Currently, the Committee may appoint two members to the Diversity Advisory Committee,
one of which must be a youth member.
4. Livestock Valuers
Background
4.1 The Municipality is responsible for claims where wildlife have killed or injured livestock or
poultry. The Valuer is responsible for investigating claims and determine the type of
predator that is responsible.
4.2 Council appoints two Livestock Valuers to investigate livestock claims.
Municipality of Clarington
Report CLD-002-20
Page 4
4.3 Milton Dakin was appointed as a Livestock Valuer in January, 2019 for a term ending in in
December 31, 2022 or until a successor is appointed. The Municipal Clerk's Department
received notification of Milton Dakin's resignation in September, 2019.
Current Situation
4.4 Currently, the Committee may appoint one Livestock Valuer.
4.5 No applications were received in response to the advertisement.
5. Concurrence
Not Applicable.
6. Conclusion
It is respectfully recommended that the Municipal Clerk's Department be authorized to
continue to advertise for the remaining vacancies on the Newcastle Arena Board and
the Livestock Valuers.
Staff Contact: Michelle Chambers, Administrative Assistant, 905-623-3379 ext. 2101 or
mhhmmbers@clarington.net.
Attachments:
Attachment 1 - Confidential Applications (Distributed Separately)
Interested Parties:
The following interested parties will be notified of Council's decision:
All Applicants
All Board/Committee Appointment Contacts