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iv. ~v. 99
CORPORATION OF THE TOWN OF NEWCASTLE ~ -~2)B
OFFICE OF THE TOWN CLERK
40 TEMPERANCE STREET TELEPHONE 623-3379
BOWMANVILL E, ONTARIO
Ll C 3A6
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF
NOVEMBER 23, 1981.
CLERK'S DEPARTMENT - CD - 9-81
SUBJECT: PAYMENT OF TUITION FEES AND RELATED COSTS:
MRS. GERTRUDE GRAY, A.M.C.T.
• RECOMMENDATIONS:
It is respectfully recommended:
1. That this report be received;
2. And That Mrs. Gray be reimbursed by the Town of Newcastle for
her tuition fees and associated costs in the amount of $1,045.00;
3. And. Further that the expenditure be charged to the Clerk's
budget account number 7005-001-000.
BACKGROUND AND COMMENT:
• By memorandum dated October 2, 1981, Mrs. Gray advised that she had
completed the A.M.C.T.O. Course in Municipal Administration at
McMaster University, Hamilton, Ontario, and as well had passed the
challenge examination on June 27, 1981.
The members of Council were provided with a copy of a letter of
congratulations dated September 2, 1981, from the Association of
Municipal Clerks and Treasurers of Ontario, which advised Council
that Mrs. Gray had satisfied the Association's requirements and had
been awarded the designation A. M.C.T.
The past practice of the Town of Newcastle, with respect to encouraging
its employees to improve their administrative skills, has been to pay
the costs associated with such programs, provided the courses were
completed.
Policy relating to the payment of educational courses is contained within
a document entitled "STATEMENT OF POLICIES FOR NON-UNION EMPLOYEES", 1
the statement reads: a;
`~~~
~~ ~~
V -~a~~
-2-
Educational Courses
Courses will be made available to all employees with pay and expenses
according to the following procedures:-
(1) Employee must be sent by Department Head.
(2) A previous budget allowance has been made.
I am unable. to confirm that the conditions noted in the policy
statement were met. Mrs. Gray has indicated, that she had discussed
the course with Mr. Guiler, the former Town Manager, and subsequently
with Mr. McIlroy, the former Town Clerk. She could not, however,
• state with certitude that Mr. McIlroy had approved the course, and
provided for it in the department's budget.
Because of problems encountered in administering this policy, the
Finance and Administration Committee, at its meeting of March 30, 1981,
adopted Resolution #F-166-81, which directed;
"That the Treasurer recommend to the next Finance and
Administration Committee, a policy relating to educational
courses, keeping in mind the budget restrictions of this
municipality and at the same time, the desire to aid and
encourage staff in development."
As far as I am aware, a new policy has not yet been written with
respect to educational courses. In this instance, I am satisfied
that Mrs. Gray undertook the course of study to upgrade her
skills solely for the benefit of the Town, and it has been duly noted,
• that she passed all segments of the course.
The cost associated with the Municipal Administration Course totalled
$1,045.00 (see statement of expenditures and costs attached).
Accordingly, I have no hesitation in recommending that Mrs. Gray be
reimbursed, and the expenditure be charged to the Clerk's Department
budget account 7005-001-000.
Respectfully submitted,
David W. Oakes, A.M.C. T.,
Town Clerk.
DWO:ms
cc: D. Smith, Administrator
_ ~ -;-- -
70: lkrvld 1V. (Lilc<~:;, A.61.C.9'.
7Fnvu ('lurk
F11CY~1: Cn~rtrude E. Gray
1k~puty Clcrk
DATE: Cntober 2 1981
SLllk1L:CP: 1<hmicipal AchninisLration Course
I have now raceived my (kn•Lil'ic,xte in Municipal
Adr:unistration from blchlirster University 1'or the
course which I took throut~;h Lhe School of Adult
Educ~xtion,
I mn attaching a state~r~nL of the costs which I
incurred for the course.
the policy for the reimbursement of costs for
educational wurses for ~nployees was referred to
the Tx•easurcr by 1?esoluLion #~T-1Gfr81. 'Iii the
best of my knowlcxige, no }x~licy has been forthcoming
to this }x>iut.
I would appreciate it iC you would suhrnit my
statenent to the G. P. to A. Cbrrmittee, so that I rmy
• be reimbursed.
lZ<~:;o7ution ~;1?-1G(i-81
lhat the Treasurer recocnnend to the ne~L finance & Administration Corrrciittee,
a policy relating to educational cour:5c5, keeping in mind the budget
restrictiuus ul' Lhis auuriciirtliLy ;uut al. Lh~~ s:w~c Liuu;, Llru dcs,irc Co aid
and encourage staff in develolrnent.
Respectfully suLHnitted
Gcartrrade P. Gray
n
ATfJNICTPAI, ATAIINTS'I7TATTON (C)14LS1?
'TUITION MISCULi,~NGOUS
I •
I •
UN 1'I' I
Registration $174.50
Text T3ooks $30.00
Tlent of Council Chmnbei•s for I~~a1n March 29/80 $13.00
T,NIT II
Registration $164.50
Mileage to H<unilton for F,x~un -July 1280
200 miles ~ .25 $50.00
UNI9' IV
Registration $199.50
Mileage to Ilami lton for F.xtun - I~cc~nbcr 13/ 80
2(K) m11u~; G.. ~~~~ $10.00
UNIT III
Registration $199.50
blileage to Iamilton for Exam play 2, 1981
200 milea C9 23.5¢ ?57.00
('ITALY ENC~E EXEIht
IT~el;istration $ 50.00
I<Lileage to Hamilton for Exam June 27, 1981
200 miles « 28.SQ per mile $57.00
$788,00 $257.00
TCITAL CgST OF ~E
$1,045.00