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Home My WebLink AboutFND-022-10~'~p~[~ REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: SEPT 27, 2010 Resolution#: ~PA-y89./0 By-law#: Treasurer Repont#: FND-022-10 File#: Subject• MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2009 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report FND-022-10 be received for information. Submitted by: NT/hjl Reviewed by: ncy T lor, B. ., .A. Franklin Wu, Director of Finance/ Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L1C 3A6 T (905)623-3379 REPORT NO.: FND-022-10 BACKGROUND: PAGE 2 1.0 In August 2009 the Province announced the formal requirements for Year 10 (2009) of the Municipal Performance Measures Program (MPMP). 1.1 The required measures have been filed with the Ministry of Municipal Affairs and Housing and are included as Schedule "A". 1.2 The Province has mandated that these measures be published for taxpayers by September 30, 2010. The information will be posted on the Municipality's website and will be presented at the Clarington Board of Trade Annual Mayor's event, September 28, 2010. 1.3 The provincial objectives of the MPMP are to enhance accountability to taxpayers, increase taxpayer awareness and share best practices between municipalities. The information is intended to be used as a tool to gauge improvements in service delivery year over year. CONCLUSION: 2.0 It is recommended that the Municipal Performance Measures Program results for 2009 be received for information. Attachments: Schedule "A" -Performance Measures for 2009 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2009 RESULTS t~uestions about MPMF~ results shcauld be addressed to: Name: Nancy Taylor Phone: (905) 623-3379 Title: Director of FinancelTreasurer Municipality: Clarington E-mail: ntaylor@clarington.net Related documents and links: L~ avernrr~r~~ CONTACT PERSON FOR LOCAL GOVERNft~ENT: 2009 1.1 a) Operating costs for governance and corporate management as a percentage of total municipal 8.9%% operating costs. ;` __ f ~.~ b) Total costs for governance and corporate management as a it g g% percentage of total municipal costs. OBJECTIVE: Efficient local government. FOR UNDERSTANDING RESULTS: Forthe 2009 fiscal year, the Municipality changed its accounting policy related to the treatment of tangible capital assets to comply with PS3150 "Tangible Capital Assets." 2009 total costs include amortization expense. REFERENCE: • The total costs efficiency measure is new for 2009. Total costs means operating costs as defined in MPMP plus amortization and interest on long-term debt • The 2009 formulas for operating costs and total costs were changed to net out payments to the Municipal Property Assessment Corporation (MPAC) and tax write-offs & allowances reported in Schedule 40, Consolidated Statement of Operations: Expenses. • Financial Information Return: 91 0206 35 (Operating costs measure) and 91 0206 45 (Total costs measure). MUNICIPALITY Municipal Performance Measurement Program (MPMP) ~ 2009 RESULTS Fire S~ s MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2009. RESULTS MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2009 RESULTS ROadS 4 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2009 RESULTS • ~•~~ ,,. (iI131~IIII~~E~IC~ ~~~~~~..~., ` I~III~~~~~~~~~~~~~~i,,,,Iii....,, ,,. .Ji„i 2009 , ~;', ,,,, ~ ~~ r ,,,, . ,. ~ , , ",'i' " ~ ~ ' ~~~~ 'f 4.4 a) Operating costs for winter Iii ~~;+ ,, maintenance of roadways per lane $ 1,121 44 ~ ~ ~~~ i L f INN , ,~~ III ; kilometre maintained in winter. '~ ' ~ ii„ ~;,~ ~ '~ { ,,,,,,, ;' xa~ , 'i, t] ~II~I„ ( ~ ~ . _ VIII „ y,l , u „ ,i~~~) ~ ~~ a.a b) Total costs for winter maintenance of i,„tia, i ' '1pi!rl - ~'.~'~l~j~{~I~9i ~ , l , ~ ~ ~~~" ~~ „~r , 'Ill '1~~Ii~I~'~il'f'~P u~il~ lii'~`iI roadways per lane kilometre $ 1,36190 I ~) ~~ ('$~+„. ~~,{~~. maintained in winter. ,',i, ~~~ , 'i ;~ t `~'„r OBJECTIVE: Efficient winter maintenance of roads. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: For the 2009 fiscal year, the Municipality changed its accounting policy related to the treatment of tangible capital assets to comply with PS3150 "Tangible Capital Assets." 2009 total costs include amortization expense. The 2009 winter season had moderate winter conditions with reduced snow accumulation and ice/flash freeze conditions. Winter call outs decreased from 96 calls in 2008 to 44 calls in 2009. REFERENCE: • The total costs efficiency measure is new for 2009. Total costs means operating costs as defined in MPMP plus amortization and interest on long-term debt. • Financial Information Retum: 91 2205 35 (Operating costs measure) and 91 2205 45 (Total costs measure). MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2009 RESULTS Nn n f tnn t .,,°~ i~ , y n(t ~ pins ~~~ 2009 2006 2007 2006 2005 i I ee»+,< . I IIIII~ IiY,ti.,I_, III II III I IIg ';~I 4.5 Percentage of paved lane kilometres where the condition is rated as good 57.50% 68.10%, 67.40% 71.30% 70.30% to very good.' OBJECTIVE: Pavement condition meets municipal objectives. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: "65" not "50" PCI, as used by many, is the point where roads must be rehabilitated full depth. Rural hard top roads are still falling behind. REFERENCE: • 'Pavement condition is rated using a Pavement Condition Index (PCI) such as the Index used by the Onta~ie Good Roads Association (OGRA) or the Ministry of Transportation's Roads Inventory Management System (RIMS). -- _ _ --- • Financial Information Return: 92 2152 07. 2009 4.6 Percentage of bridges and culverts where the condition is rated as good 78 70% to very good.' NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: • The effectiveness measure for bridges and culverts is new for 2009. • 'A bridge or culvert is rated in good to very good condition if distress to the primary components is minimal, requiring only maintenance. Primary components are the main load canying components of the structure, including the deck, beams, girders, abutments, foundations, etc. --- • Financial Information Return: 92 2165 07. .~ ~~~ ' l~ ~~ ( ~~"'~f ~ (~ ~~~ ~~~) _ _ 2009 2008 2007 2006 2005 - - __ - 4.7 Percentage of winter events where the response met or exceeded locally determined municipal service levels 100% 100% 100% 100% 100% for road maintenance. OBJECTIVE: Response to winter storm events meets locally determined service levels for winter road maintenance. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • Financial Information Return: 92 2251 07. 6 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2009 RESULTS ~c~rrn V1l~fier .- I~E~ • ''' 1liIIl~I~~IIIIIIIIIIIiIIIII Zoos ' 1 1 7.1 a) Operating costs for urban storm water management (collection, ~ __ 11 ~,~,„ , ~ ~13i= 1 1 ~~~'C~~''~~'' ~ j1~ ~ ~1~~~1 ~~~ ~~~~~ ~~~~~ ~..=1~ ~~~~~~4~~~ i jai ' 405 54 $ 1 '~ ~' disposal) per kilometre of treatment , . , ~Iil~~ I~ ~ ~~ , drains es stem. ~ I ~~I~I ~~ ~~~ ~ 7.7 b) matnagement (colblectiotn,rtreatment, '~ ~'~~~hl~ EEi~ili,~ ~~ ~~}til~~I~~~$l~~~'II~i~Ni~l~;i#i~~~~~„~,~i f {( ~ disposal) per kilometre of drainage f "tC $ 5,634.38 ' (II~'i~I~~~~I~ ' ° "~ ( ~~ : t ~ I , system. ~ I iII IIIII) ~ ~ ,=iliii ., a, OBJECTIVE: Efficient urban storm water management. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: For the 2009 fiscal year, the Municipality changed its accounting policy related to the treatment of tangible capital assets to comply with PS3150 "Tangible Capital Assets." 2009 total costs include amortization expense. In 2009, actual inventory of catchbasins was adjusted to the tangible capital asset inventory of storm structures. REFERENCE: • The efficiency measure based on total costs is new for 2009. Total costs means operating costs as defined in MPMP plus amortization and interest on long-term debt. • Financial Information Return: 91 3209 35 (Operating costs measure) and 91 3209 45 (Total costs measure). MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2009 RESULTS Perks ~~d Recreati®~ MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2009 RESULTS MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2009 RESULTS y ?r.i iii~~i ~A~i~ ~~~~ ~_ ~~, ! ~~I'IIIIII I11~ "" `~x~ 2009 2008 2007 zoos zoos 10.5 Total kilometres of trails 2p' 19 19 16 10 10.5 .Total kilometres of trails per 1,000 0.231 0.221 0.225 0.191 0.123 persons OBJECTIVE: Trails provide recreation opportunities. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • Financial Information Return: 92 7152 05 and 92 7152 07. 10 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2009 RESULTS ~ • ~••• • 'r' ` or„ui„in~il'I ~~~i' 2009 2008 ~ 2007 2006 10.9 Square metres of outdoor recreation , ' ` 2,421 3,179 facility space (municipally owned) _ 3,179 1,841 "~ ~~~ 4, 10.9 Square metres of outdoor recreation ,. ; facility space per 1,000 persons 27.940 37.008 37.621 ! ' 22.006 (municipally owned) ~ OBJECTIVE: Outdoor recreation facility space is adequate for population. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: In 2009, Newcastle Lions Pool was decommissioned with the opening of Newcastle District Recreation Complex opening in 2008. In 2006, the measure of recreation facilities was split into a measure of indoor recreation facilities and a measure of outdoor recreation facility space. The new measures are defined as municipality owned facilities. REFERENCE: • Financial Information Return: 92 7359 05 and 92 7359 07. 11 MUNICIPALITY Municipal Pertormance Measurement Program (MPMP) • 2009 RESULTS Libr~ri~ Zoos 11.2 a) Operating casts for library services peruse. $ 1.63 Total costs for library services per use. $ 2.10 Efficient library services. NOTES & KEY FACTORS FOR REFERENCE: • The efficiency measure based on total costs is new for 2009. Total costs means operating costs as defined in MPMP plus amortization and interest on long-term debt. • The calculation of electronic library uses was updated in 2009 to include the number of people using the public library wireless connection. Therefore, the efficiency measure based on operating costs for library services per use is not comparable with prior years. __ -- - _ • Financial Information Return: 91 7406 35 (Operating costs measure) and 91 7406 45 (Total costs measure). 12 MUNICIPALITY Municipal Performance Measurement Program (MPMP) • 2009 RESULTS 2009 11.3 Library uses per person. 17.821 Increased use of library services. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • In the 2009 FIR, the definition of library uses was changed to add the number of people using the library's wireless connection. Therefore, this effectiveness measure, library uses per person, is not comparable to prior years. • Financial Information Return: 92 7460 07. 2009 11.4 Electronic library uses as a percentage of total library uses. 24.8% Better information on library usage. KEY FACTORS FOR UNDERSTANDING RESULTS: REFERENCE: • In the 2009 FIR, the definition of library uses was changed to add the number of people using the library's wireless connection. Therefore, the effectiveness measure for the percentage of electronic library uses is not comparable to prior years. __ _.. __ • Financial Information Return: 92 7463 07. 13 MUNICIPALITY Municipal Pertormance Measurement Program (MPMP) • 2009 RESULTS 14 MUNICIPALITY Municipal Pertormance Measurement Program (MPMP) • 2009 RESULTS Land a Planning • • • ~ •• ~.. ~~~ zrilllllllll~~~~~C~ ' i ~~ ' i~»;, ~~~) , . 2009 2008. 2007 p! ~~~~~~ 12.1 Percentage of new residential units ~ located within settlement areas 100% 100% 100% ~ ~~~ ~~~~~~~~~~~""~~ OBJECTIVE: New residential development is occurring within settlement areas. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: As per provincial policy new residential units are located within settlement area. REFERENCE: • Financial Information Return: 92 8170 07. ~ • ~ ~ ••- 1 t 1 ~ i~l f ~~~:I ~'~ ( ~ YY ~~I ~~~~~ (' (~ ~ I jla•, 2009 2008 2007 2006 2005 - - _ 12.2 Percentage of land designated for ~_ .agricultural purposes which was not re-designated for other uses during 99.7%' 99.7% 100.0% 100.0% 100.0% the reporting yeas OBJECTIVE: Preservation of agricultural land. NOTES 8 KEY FACTORS FOR UNDERSTANDING RESULTS: .Lands redesignated were for aggregate extraction which also meets Provincial objectives for resource management. Eventually when rehabilitation occurs the lands will be converted back to agriculture. REFERENCE: • Financial Information Return: 92 8163 07. 15 MUNICIPALITY • ~ ~ •~~ (~~~~~~~~~~.,:;nii~llll ~~~~~~~~~~ ui1llll~(~ 2009 2008 2007 2006 2005 12.4 Number of hectares of land originally designated for agricultural purposes which was re-designated for other 61 61 0 0 0 uses during the reporting year. OBJECTIVE: Preservation of agricultural land. NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS: Aggregate extraction area expansion of 61 hectares. REFERENCE: • Financial Information Return: 92 8165 07. 16 Municipal Pertormance Measurement Program (MPMP) • 2009 RESULTS MUNICIPALITY 17 Municipal Pertormance Measurement Program (MPMP) ~ 2009 RESULTS