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HomeMy WebLinkAboutEGD-030-10Cj~lI1 n REPORT Leading the Way ~~ ENGINEERING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday September 27, 2010 Report #: EGD-030-10 IQQSa (~"Trun~ ~ G Ip ~ - ~f8 ~f - ~ (~ File #: By-law #: Subject: PROPOSED NEWCASTLE SKATEBOARD PARK COLLABORATIVE AGREEMENT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-030-10 be received; 2. THAT Council authorize the Mayor and Clerk to execute the Collaborative Agreement; and 3. THAT all partners in the Collaborative Agreement be advised of Council's action. Respectfully by, ~= ~ Submitted by: PC. Di ASC/PW/jo Cannella, C.E.T. :tor of Engineering Services September 15, 2010 Reviewed by: Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-9282 REPORT NO.: EGD-030-10 PAGE 2 1.0 BACKGROUND A petition is circulating in Newcastle requesting that a Skateboard Park be built in the Village of Newcastle. The Newcastle Lions have expressed an interest in the project and have offered to be the lead applicant for an Ontario Trillium Foundation grant as Municipalities are not eligible to apply for Trillium grants. The Lions will be requesting $1.50,000 for modular skateboard equipment to be placed on a paved surface at a Municipal site. The project would be similar to the successful 2009 Trillium project at Orono Park except the amount of equipment and paved area would be larger in Newcastle. If the Trillium grant is approved the Municipality in conjunction with the Lions and the Newcastle Skateboard Park Committee would hold public meetings regarding the location and design of the park. 2.0 ONTARIO TRILLIUM GRANT APPLICATION The Ontario Trillium Foundation accepts applications for grants three times per year on March 1, July 1 and November 1. The Lions wish to submit an application for the November 1 deadline. As part of the Trillium grant application the Lions are forming a collaborative with the Municipality and the Newcastle Skateboard Park Committee, which is comprised of Newcastle residents who support the project. The grant application is focused on providing recreational opportunities for youth through the installation. of modular skate park equipment at a suitable location in Newcastle. The equipment will be portable but can only be moved with heavy equipment. It could be configured to suite the needs of the users and community. REPORT NO.: EGD-030-10 PAGE 3 3.0 COLLABORATIVE AGREEMENT The Ontario Trillium Foundation encourages groups with a mutual interest in a project to form a collaborative. A collaborative is made up of two or more organizations that jointly support an application to achieve a common goal where there is mutual benefit, shared decision making and accountability to each other. The Collaborative Agreement outlines the roles and responsibilities of all of the interested parties. The Municipality would provide a paved surface on a municipal site and also provide assistance with the overall project direction, design, and ordering of materials. The Collaborative Agreement is Attachment No.1 to this report. Attachments: Attachment 1 - Collaborative Agreement ATTACHMENT N0.:1 REPORT NO.: EGD-030.10 COLLABORATIVE AGREEMENT Between THE LIONS CLUB OF NEWCASTLE -and- THE MUNICIPALITY OF CLARINGTON -and- THE NEWCASTLE SKATEBOARD PARK COMMITTEE Background: Skateboarding is increasing in popularity every year. This increase has definitely been noticed in Newcastle and a need was identified within the community to provide local riders with a safe location to enjoy the sport. During the summer of 2010, The Newcastle Skateboard Park Committee was formed and petitions were circulated throughout Newcastle and the surrounding areas to garner support for a skate park. So far over 120 people have signed a petition requesting a skateboard park in the Village of Newcastle. Name of Collaborative: Newcastle Skateboard Park Collaborative Names of Member Groups: The Lions Club of Newcastle • Represented by Carl Good, President Address: 386 Mill St. S., Newcastle, ON, L1B 1C6 Phone: (905)987-3964 The Municipality of Clarington • Represented by Peter Windolf, Manager of Park Development Address: 40 Temperance Street, Bowmanville ON, L1C 3A6 Phone: (905) 623-3379 ext. 201 The Newcastle Skateboard Park Committee • Represented by Catherine Peterson, Chair Address: 44 Rutherford Drive, Newcastle, ON, L16 1G7 Phone: (905)987-1223 Purpose: This collaborative was formed to assist with the development of a skateboard park in Newcastle. Newcastle is a village within the Municipality of Clarington with a population of approximately 11,000 people. Located in the east part of the municipality, Newcastle is distant from the other skateboard parks in Clarington. Currently the Municipality of Clarington has three skateboard parks located in Bowmanville, Courtice and Orono. The closest skateboard park to Newcastle is 8 km away in Orono and not accessible by public transit. Consequently some skateboarders have been using the village core of Newcastle and other private sites which has lead to some property damage, minor vandalism and loitering in the village business area. Shopkeepers and residents agree that a skateboard park will reduce or eliminate the problems associated with skateboarding in the village. The skateboard park would not only provide increased recreational opportunities for the youth of Newcastle it would also attract visitors from the outlying areas which could benefit the businesses in Newcastle. Time Frame: This collaborative has been formed to begin the application process with the Ontario Trillium Foundation. The Collaborative Agreement was formally executed in October 2010. The construction of the project could be completed in one season however the collaborative will continue as an advisory committee for the use, maintenance, and operation of the skateboard park. The collaborative may evolve over time to include other interested parties such as the Business Improvement Association and adjacent residents. Decision Making Process: The goal of the collaborative is to make decisions related to this project by consensus. If a consensus cannot be reached a majority vote will rule the decision, with each member group having a single vote. These decisions would include; guiding the skate park design process, evaluating the skate park equipment proposals, and recommending the location for the equipment. Meeting minutes will record all decisions of the collaborative. Management of Grant Funds: The Lions Club of Newcastle is anot-for-profit incorporated organization. They will receive the grant funds and accept responsibility for fiscal accountability. They will order the equipment required to complete the project and pay all invoices using the grant funds. Roles and Responsibilities of Collaborative Members: The Lions Club of Newcastle Will be the lead applicant, taking responsibility for submitting the Trillium Foundation application and managing the project Signs the Letter of Agreement Accepts the funds and assumes responsibility for fiscal accountability and all other required reporting Municipality of Clarington • Will provide a paved surface at a municipal park site • Will provide assistance with overall project direction, design and ordering of materials • Will be responsible for ongoing maintenance of the site and equipment Newcastle Skateboard Park Committee • Will speak publicly on behalf of the collaborative • Will provide input into the Trillium Foundation application • Will liaise with the public and other sports user groups of Newcastle • Establish a code of conduct for the use of the skate park Signatures of Collaborative Group Members The Newcastle Lions Club Carl Good, President The Lions Cfub of Newcastle The Municipality of Clarington Jim Abernethy, Mayor Patti Barrie, Municipal Clerk The Newcastle Skateboard Park Committee Catherine Peterson, Chair