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General Government Committee
Minutes
Date:
Time:
Location:
January 6, 2020
9:30 AM
Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper (left
at 11:42 AM), Councillor J. Jones, Councillor J. Neal (arrived at
11:16AM), Councillor C. Traill, Councillor M. Zwart
Staff Present: A. Allison, G. Acorn (left at 11:42 AM), R. Albright (left at 11:42 AM),
S. Brake (left at 11:42 AM), R. Maciver, M. Marano (left at 11:42
AM), T. Pinn (left at 11:42 AM), G. Weir (left at 11:42 AM),
A. Greentree, J. Gallagher, S. Gray
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2. Land Acknowledgement Statement
Councillor Jones lead the meeting in the Land Acknowledgement Statement.
3. New Business – Introduction
Councillor Traill asked that a new business item, regarding Street Naming, be
added to the New Business – Consideration section of the agenda.
Councillor Traill asked that a new business item, regarding a Skate Trail, be
added to the New Business – Consideration section of the agenda.
Councillor Traill asked that a new business item, regarding United Shorelines
Ontario (USO) Clarington Rally, be added to the New Business – Consideration
section of the agenda.
General Government Committee Minutes January 6, 2020
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4. Adopt the Agenda
Resolution # GG-001-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That the Agenda for the General Government Committee meeting of January 6,
2020 be adopted as presented with the addition of a New Business Items:
Street Naming
Skate Trail
United Shorelines Ontario (USO) Clarington Rally
Carried
5. Declaration of Interest
Councillor Hooper declared an direct interest in Unfinished Business Item 22.2,
Memo from Anne Greentree, Municipal Clerk, regarding
Correspondence Item 10.1 and Item 3 of General Government Report Dated
November 4, 2019- Report CLD-023-19 Regarding Taxicab Drivers Licence
Application - Appeal.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of General Government Committee dated
November 25, 2019
Resolution # GG-002-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the minutes of the regular meeting of the General G overnment Committee
meeting held on November 25, 2019, be approved.
Carried
7.2 Minutes of a Special Meeting of General Government Committee dated
December 6, 2019
Resolution # GG-003-20
Moved by Councillor Jones
Seconded by Councillor Anderson
That the minutes of the special meeting of the General Government Committee
meeting held on December 6, 2019, be approved.
Carried
General Government Committee Minutes January 6, 2020
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8. Delegations
8.1 Sheila Hall, Executive Director and Bonnie Wrightman, Manager of
Business Development, Clarington Board of Trade, Regarding Unfinished
Business Item 22.3, 2019 Q3 KPI Report
Sheila Hall, Executive Director and Bonnie Wrightman, Manager of Business
Development, Clarington Board of Trade (CBOT), were present regarding
Unfinished Business Item 22.3. Ms. Hall advised the Committee that 2019 was a
prosperous year for Clarington and CBOT looks forward to working with the
business community in 2020. She noted that there are several projects that
happened in 2019 that will be completed in 2020, including Toyota and East
Penn. Ms. Hall thanked the Committee for their support and stated they were
available to answer questions.
Alter the Agenda
Resolution # GG-004-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That the Agenda be altered to consider Unfinished Business Item 22.3 at this
time.
Carried
8.2 Update from the Clarington Board of Trade - 2019 Q3 KPI Report
Resolution # GG-005-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Unfinished Business Item 22.3, regarding Update from the Claringt on
Board of Trade - 2019 Q3 KPI Report, be received with thanks.
Carried
9. Communications – Receive for Information
Resolution # GG-006-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Communication Items 9.1 and 9.2, be received for inf ormation on consent.
Carried
9.1 Minutes of the Newcastle Business Improvement Area dated
November 14, 2019
9.2 Minutes of the Ganaraska Region Conservation Authority
dated November 21, 2019
General Government Committee Minutes January 6, 2020
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10. Communications – Direction
10.1 Becky Jamieson, Municipal Clerk, Township of Brock, Regarding
Announcement by the Minister of Municipal Affairs and Housing Aligning
Provincial and Municipal Fiscal Years
Resolution # GG-007-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the following resolution from the Township of Brock, regarding an
announcement by the Minister of Municipal Affairs and Housing Aligning
Provincial and Municipal Fiscal Years, be endorsed by the Municipality of
Clarington:
Whereas currently the municipal fiscal year in Ontario begins on
January 1, while the Provincial fiscal year begins on April 1;
Whereas the Province has announced that they would like to align the
provincial and municipal budget years;
Whereas the Province will begin consultations on aligning the Provincial
and Municipal fiscal year in 2020;
Whereas aligning the municipal fiscal year with the Province's will
involve significant staff time and resources for all municipalities in
Ontario;
Now therefore be it resolved that the Township of Brock Council
requests that the Province ensure that their consultation and review of
the alignment of the municipal and provincial fiscal years includes a
review of the impact it will have to all municipalities in Ontario;
Further, that appropriate funding to offset any costs associated with the
change be made available to all municipalities in Ontario; and
That the Municipal Clerk circulate a copy of this resolution to Minister of
Municipal Affairs and Housing, M.P.P. Laurie Scott, AMCTO, AMO,
MFOA, and all GTA municipalities.
Carried
10.2 Kevin Narraway, Manager of Legislative Service/Deputy Clerk, Town of
Whitby, Regarding Gas Tax Funds
Resolution # GG-008-20
Moved by Councillor Zwart
Seconded by Councillor Jones
That the following resolution from the Town of Whitby, regarding Gas Tax Funds,
be endorsed by the Municipality of Clarington:
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Whereas Canada has responded to the climate change emergency
through commitments to a zero carbon future;
And Whereas there are global and national shifts in reducing
greenhouse gas emissions from transportation by reducing reliance on
fossil fuel powered vehicles; and,
And Whereas the Gas Tax Funds, which are permanent and much
valued sources of funding for municipal infrastructure priorities, derives
funding from fossil-fuel taxation, the use of which will be reduced in the
coming years as dependence on them decreases.
Now therefore be it resolved:
That the Council of the Town of Whitby requests the Federal
Government and Provincial Government ensure that funding for
municipalities through their Gas Tax Funds remains sustainable to
facilitate effective service delivery and infrastructure maintenance
by having the funds supplemented through means other than the
taxation of gas and diesel;
That the Federal Government and Provincial Government consider
renaming their Gas Tax Funds to reflect more sustainable sources
of funding;
That the Federal Government and Provincial Government consider
providing a set dollar amount or an increasing percentage of
revenue to municipalities as the reliance on fossil fuels is reduced;
and,
That the Clerk be directed to circulate this resolution to the Region
of Durham, Durham Region local municipalities, MPP Lorne Coe,
MP Ryan Turnbull, AMO and FCM.
Carried
10.3 Memo from Amy Burke, Acting Manager of Special Projects, Regarding
Emerald Ash Borer Funding Assistance
Resolution # GG-009-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the following resolution from the Clarington Agricultural Advisory
Committee, regarding Emerald Ash Borer Funding Assistance, be endorsed by
the Municipality of Clarington:
Whereas the Municipality continues to address the devastating effect of
Emerald Ash Borer (EAB) on public lands, at a significant cost, and is
working on a long-term strategy to secure the resources necessary for
the removal and replacement of EAB affected trees in rural roadside
areas;
General Government Committee Minutes January 6, 2020
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And whereas farmers, as significant private landowners, are also
heavily impacted by the spread of EAB across the naturalized areas of
their properties;
And whereas, despite there being programs and funds to support tree
planting and replanting, there are no monies available to assist farmers
with the removal of EAB affected trees;
And whereas healthy woodlands contribute environmental, ecological,
economic and
health benefits to communities and Ontario’s agricultural system;
Therefore, be it resolved that the Council of the Municipality of
Clarington urges the Province of Ontario to renew its commitment to
address the spread of invasive species through the provision of funding
to Ontario farmers to assist with the cost of removing dead ash trees on
private farmland;
That a copy of this resolution be circulated to all Durham Region
municipalities and the Region of Durham for endorsement;
That a copy of this resolution be circulated to the Association of
Municipalities of Ontario; and
That a copy of this resolution be directed to Doug Ford, Premier of
Ontario; the Honourable John Yakabuski, Minister of Natural Resources
and Forestry; the Honourable Ernie Hardeman, Minister of Agriculture,
Food and Rural Affairs; Lindsey Park, MPP (Durham); and David
Piccini, MPP (Northumberland-Peterborough South).
Carried
10.4 Myles Brandt, President & General Manager, Canadian Tire Motorsport
Park, Regarding Flyby Approval Request
Resolution # GG-010-20
Moved by Councillor Hooper
Seconded by Councillor Traill
That the Municipality of Clarington send letters of support for a flyby by Canadian
Armed Forces aircraft as low as 500 feet, for the following events at Canadian
Tire Motorsport Park for transit, practice and shows: Castrol Victoria Day
SpeedFest - May 17, 2020, Mobil 1 SportsCar Grand Prix - July 5, 2020,
Chevrolet Silverado 250 - September 6, 2020.
Carried
General Government Committee Minutes January 6, 2020
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10.5 Susan Cassel, City Clerk, City of Pickering, Regarding National School Bus
Safety Week and Stop Arm Cameras
Resolution # GG-011-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the following resolution from the City of Pickering, regarding National School
Bus Safety Week and Stop Arm Cameras, be endorsed by t he Municipality of
Clarington:
That Corr. 36-19, dated October 18, 2019, from Pierre Ranger, Chair,
Let’s Remember Adam – Stop for the School Bus, be endorsed; and
That this resolution be circulated to the Minister of Transportation,
Minister of Education, Association of Municipalities of Ontario (AMO),
Durham District School Board, Durham Catholic District School Board,
Conseil Scolaire Viamonde, KPRDSB, Peterborough Victoria
Northumberland and Clarington Catholic School Board, Conseil Scolaire
Catholique MonAvenir, Durham Regional Police Service, the Region of
Durham, and all Durham Region municipalities for their consideration.
Carried
10.6 Amelia Humphries, City Clerk, City of Woodstock, Regarding Ban of Single-
Use Plastic Handled Shopping Bags
Resolution # GG-012-20
Moved by Councillor Hooper
Seconded by Councillor Traill
That Communication Item 10.6, Amelia Humphries, City Clerk, City of
Woodstock, Regarding Ban of Single-Use Plastic Handled Shopping Bags, be
received with thanks.
Carried
10.7 Betsy Puthon, Executive Assistant to Mayor Cam Guthrie, City of Guelph,
Large Urban Mayors' Caucus of Ontario, Regarding Advocacy Funding
Initiative
Resolution # GG-013-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Council approve the $5000 contribution to LUMCO's advocacy initiative to
be paid from the Rate Stabilization Reserve Fund.
Carried
11. Presentations
No Presentations
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12. Engineering Services Department Reports
No Reports for this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
13. Operations Department Reports
13.1 OPD-001-20 Contracting Out of Snow Plow Routes
Resolution # GG-014-20
Moved by Councillor Jones
Seconded by Councillor Traill
That Report OPD-001-20, be referred to the next Regular Council Meeting dated
January 20, 2020.
Motion Lost
Resolution # GG-015-20
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report OPD-001-20 be received;
That Council approve, as requested in the 2019 Capital Budget submission, the
purchase of two additional single axle combination plow trucks that are to be
90% funded through development charges; and
That staff be directed to issue a tender as soon as possible requiring that two
pieces of equipment be provided on November 1, 2020; and add additional
routes to the contract each year as existing combination snow plow trucks reach
the end of their service life and are scheduled for replacement.
Carried
General Government Committee Minutes January 6, 2020
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Councillor Zwart chaired this portion of the meeting.
14. Emergency and Fire Services Department Reports
14.1 ESD-001-20 Automatic Aid Agreement – Oshawa Fire Services – Highway
401 Update
Resolution # GG-016-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That Report ESD-001-20 be received;
That the Mayor and Clerk be authorized to execute the Autom atic Aid Agreement
with Oshawa Fire Services, Attachment 1 to Report ESD-001-20; and
That all interested parties listed in Report ESD-001-20, and any delegations be
advised of Council’s decision.
Carried
Councillor Traill chaired this portion of the meeting.
15. Community Services Department Reports
15.1 CSD-001-20 2019 Community Event Sponsorship Request – Fall Intake
Missed Application
Resolution # GG-017-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That Report CSD-001-20 be received;
That Council consider the Doors Open Sponsorship request; and
That the interested parties listed in Report CSD-001-20, and any delegations be
advised of Council’s decision.
Carried
Doors Open Clarington
Resolution # GG-018-20
Moved by Mayor Foster
Seconded by Councillor Hooper
That the Sponsorship Application #S20-07, from Doors Open Clarington, be
approved in the amount of $2000.00.
Carried
General Government Committee Minutes January 6, 2020
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Councillor Jones chaired this portion of the meeting.
16. Municipal Clerk’s Department Reports
16.1 CLD-001-20 Fireworks By-law 2015-047
Resolution # GG-019-20
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report CLD-001-20 be received;
That the Municipal Law Enforcement Division, Emergency & Fire Services
Department, and the Communications Division be directed to develop and
implement an education campaign to raise awareness of the issues related to
fireworks; and
That all interested parties listed in Report CLD-001-20 and any delegations be
advised of Council’s decision.
Carried
Mayor Foster chaired this portion of the meeting.
17. Corporate Services Department Reports
No Reports for this section of the Agenda.
18. Finance Department Reports
18.1 FND-001-20 Temporary Borrowing By-law for 2020
Resolution # GG-020-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report FND-001-20 be received; and
That the By-law attached to Report FND-001-20 as Attachment 1, be approved.
Carried
19. Solicitor’s Department Reports
No Reports for this section of the Agenda.
20. CAO Office Reports
No Reports for this section of the Agenda.
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21. New Business – Consideration
21.1 Deep Retrofit Program Funding
Resolution # GG-021-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
Whereas the Municipality of Clarington strives to sustain our environment for
future generations and to foster a heathy community that nurtures the wellbeing
of residents to provide a high quality of life indefinitely;
Whereas the Municipality of Clarington recognizes that it has a role in reducing
the local and global environmental damages associated with the production,
transportation and use of energy;
Whereas the Municipality of Clarington recognizes the need to reduce the
greenhouse gas emissions that are contributing to climate change to minimize
the likelihood of catastrophic climate change and the damaging impacts that it
will have on humans and the environment;
Whereas the Municipality of Clarington is taking action to implement climate
change mitigation and adaptation actions that are within our control through
energy conservation and demand management planning and the development of
the Clarington Climate Action Plan;
Whereas the Municipality of Clarington recognizes the need for energy expenses
to be minimized to minimize the financial burden on residents, businesses and
the municipality; and
Whereas the Municipality of Clarington has collaborated on the development of
the Durham Community Energy Plan, which promotes deep energy retrofits as a
key action to transition to a prosperous low carbon economy and ensure the
wellbeing of our community and environment;
Now therefore be it resolved that
The Council of the Municipality of Clarington encourages the Provincial
Government of Ontario and Federal Government of Canada to develop and
financially support programing that helps residents, businesses and
municipalities reduce their energy consumption and associated greenhouse gas
emissions;
That the Mayor, on behalf of Clarington Municipal Council, be directed to forward
this resolution to the Right Honorable Justin Trudeau, Prime Minister of Canada,
with the request that the Federal Government dedicate funding to develop and
fund programs that assist residents, businesses and municipalities to undertake
deep energy retrofits;
That the Mayor, on behalf of Clarington Municipal Council, be directed to forward
this resolution to the Honourable Doug Ford, Premier of Ontario, with the request
that the Government of Ontario dedicate funding to develop and fund programs
General Government Committee Minutes January 6, 2020
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that assist residents, businesses and municipalities to undertake deep ene rgy
retrofits;
That a copy of this resolution be forwarded to the Honourable Erin O’Toole, MP
(Durham), Honourable Philip Lawrence MP (Northumberland-Peterborough
South), Lindsey Park, MPP (Durham), David Piccini, MPP (Northumberland-
Peterborough South); and
That a copy of this resolution be forwarded to the Region of Durham.
Carried
Recess
Resolution # GG-022-20
Moved by Councillor Jones
Seconded by Councillor Anderson
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:59 AM with Mayor Foster in the Chair.
21.2 Motion arising out of the Delegation from the Clarington Board of Trade
Resolution # GG-023-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That the Municipal Solicitor be directed to provide answers to the following
questions, for the March 9, 2020 General Government Committee meeting.
1. Do the Municipality of Clarington and the Regional Municipality of Durham
have the same jurisdictional powers?
2. Does the Municipality of Clarington have jurisdictional power under the
Municipal Act to provide economic development services?
3. Does the Regional Municipality of Durham have the jurisdictional power under
the Municipal Act to provide economic development services?
4. Does the Regional Municipality of Durham have the authority to delegate
jurisdictional powers to the Municipality of Clarington?
5. Does the Municipality of Clarington have the authority to delegate the
Regional Municipality of Durham’s jurisdictional power to provide economic
development services as defined in section 1(1) of the Municipal Act to the
Clarington Board of Trade?
6. Does the Municipality of Clarington have the authority to delegate to the
Clarington Board of Trade its legislative and quasi-judicial powers regarding
economic development services?
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7. Does the Municipality of Clarington have the authority to delegate its
legislative and quasi-judicial powers regarding economic development
services indirectly, via an officer or employee of the Mun icipality of
Clarington?
8. When the Municipality of Clarington originally passed a by-law contracting the
Clarington Board of Trade to provide economic development services, did this
action create a conflict between a by-law passed by a lower-tier municipality
and a by-law passed by its upper tier municipality? If so, would section
13.1(1) of the Municipal Act render Clarington’s by-law inoperative to the
extent that it frustrates an integral part of a system of its upper tier
municipality (i.e. the provision of economic development services)?
9. Do any municipal, provincial or federal statutes regarding conflict of interest
apply to members and to employees of the Clarington Board of Trade?
10. What mechanisms including accountability mechanisms and disciplinary
mechanisms are in place currently to regulate employees and to regulate
members of the Clarington Board of Trade?
11. Are the employees and members of the Clarington Board of Trade regulated
by the Ontario Municipal Act Part V.1 with respect to code of conduct, duty of
confidentiality, inquiries and investigations?
12. In the event it is confirmed that the Municipality of Clarington, a lower-tier
Municipality, has violated the Municipal Act by contracting economic
development services to the Clarington Board of Trade, Is there any legal
liability attaching to the Municipality of Clarington regarding same, generally
and specifically, with reference to third party actions brought against the
Municipality (i.e. for interference with ? Are there any consequences for
individual Councillors for allowing a continuance of the arrangement?
13. Would the current arrangement between the Clarington Board of Trade and
the Municipality of Clarington violate the doctrine of “good faith” in the
performance of contracts, as set forth in Bhasin and Hrynew?
14. In the event it is confirmed that the Municipality of Clarington and the
Clarington Board of Trade’s current arrangement violates the Municipal Act,
would the Durham Insurance Pool cover the costs of any third party legal
action brought against the Municipality arising out of same?
15. If the contract with the Clarington Board of Trade is not rendered inoperative
or invalid on the grounds of being ultra vires and/or void ab initio by virtue of
the delegation of powers under the Municipal Act, and specifically, the
delegation of economic development services, can Municipality of Clarington
to terminate the current Clarington Board of Trade contract and enter into an
agreement with the Region of Durham for the Region of Durham to provide
economic development services for Clarington?
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16. Can the contract between Clarington and the Region of Durham to provide
economic development services for Clarington include accountability
measures, such as benchmarks and a quarterly report to Council on
progress?
17. Is there a clause in the contract which we have signed with CBOT which
restricts CBOT from conducting any political activities?
18. If yes to above, why does CBOT host an all candidates meeting every time
we have an election?
19. Would it be considered a conflict of interest if a member of Council was a
current board member of CBOT? What about a past President of the CBOT?
That the CAO be directed to provide answers to the following questions, for the
March 9, 2020 General Government Committee meeting.
1. Over the last ten years, how much has the individual taxpayer in Clarington
paid to the Clarington Board of Trade?
2. What was the 2018 annual cost of these services (per taxpayer)?
3. What was the 2019 annual cost of these services? (per taxpayer)
4. What is the projected 2020 cost of these services? (per taxpayer)
5. Using the current financial modelling, what is the projected cost of the
Clarington Board of Trade providing the Municipality of Clarington with
economic development services over the next ten years? (per taxpayer a nd
globally)
Carried
21.3 Street Naming
Resolution # GG-024-20
Moved by Councillor Traill
Seconded by Councillor Anderson
Whereas the Price family has contributed significantly to Clarington, starting with
James Sydney Price who received the British War Medal and the Victory Medal
for his service in World War 1;
Whereas the Price family has been farming in Bowmanville since 1931 and
Price’s Country Market vegetable stand and farm has been a staple in east
Bowmanville for the past 30 years;
Whereas the Price family has donated vegetables, decorations, flowers and
Christmas trees to Bowmanville churches, local schools, and donated pumpkins
to the Bowmanville Veterinary Clinic for its fundraising for the Farley foundation
which helps other-abled people with payment of veterinary bills the Bowmanville
Museum the Bowmanville Legion, and sponsored Concerts in the Park;
General Government Committee Minutes January 6, 2020
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Whereas, with Phyllis Price having been a teacher in Clarington for thirty years,
the Price family also provided school tours to local school children to teach young
people about the importance of farming and growing local;
Now therefore be it resolved that:
1. In recognition of the contributions of the Price family, Clarington waive its
street-naming by-law to allow a new street to be named for Terry Price, with
proximity to Price’s Market being the primary consideration when selecting a
street;
2. The Price family be advised of Committee’s decision; and
3. Recognition of Terry Price and his family’s contributions be made at the
ratification of this Motion, if passed.
Carried
21.4 Skate Trail
Councillor Neal attended the meeting at 11:16 PM.
Resolution # GG-025-20
Moved by Councillor Traill
Seconded by Councillor Jones
Whereas Clarington has over twenty-one kilometres of trails and is committed to
promoting active and healthy living, and
Whereas ice skating trails are currently one of the most popular winter activities
in Ontario; and
Whereas Clarington residents have expressed a strong support for an ice skating
trail in Bowmanville;
Now therefore be it resolved that:
1. Staff investigate and report back on building and operating a one kilometre
looped ice skating trail similar to the trail located at Arrowhead Provincial Park
in the north quadrant of the former Bowmanville Zoo property, i.e. north of the
bridge over Soper Creek, with Staff considering funding options, including
having the cost of annual trail construction, operation and maintenance to be
paid or subsidized via skate trail / park user fee (i.e. $20 per vehicle);
2. Staff investigate and report back on alternate or additional future sites for ice
skating trails, and potential skate trail connectivity; including:
a. The Soper Creek floodplain east of Hobbs Drive (parking at Soper
Creek Park and on south side of Highway 2 at Bowmanville Zoo, with
easy access to bring in Zamboni); and
b. The future Camp 30 site.
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3. Staff report back on whether ice resurfacing equipment can be borrowed from
existing facilities or if specialized equipment needs to be purchased (i.e. a
Zamboni attachment for a tractor; water truck); a nd
4. Staff be invited to seek input from other Municipalities which operate ice
skating trails; and
5. Staff report back to Committee by July, 2020 with recommendations for
inclusion in the 2021 budget.
Carried
21.5 United Shorelines Ontario (USO) Clarington Rally
Resolution # GG-026-20
Moved by Councillor Traill
Seconded by Councillor Jones
That the information regarding the date and location of the United Shorelines
Ontario (USO) Clarington rally, in protest of the International Joint Commission’s
(IJC) Plan 2014, be referred to the Communications Division to be placed on
Clarington’s website as well as preparation of a media advisory, when the
information becomes available.
Carried
22. Unfinished Business
22.1 Report COD-023-19 - Miscellaneous Catch Basin and Maintenance Hole
Repairs
Resolution # GG-027-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Report COD-023-19 be received;
That Coco Paving Inc. having satisfactorily completed the initial one year term as
approved in Resolution #C-047-19 (Attachment #1), with an annual bid in the
amount of $133,032.00 (Net HST Rebate) being the lowest compliant bidder
meeting all terms, conditions and specifications of Tender CL2018-33 be
awarded the contract for a second one year term, as required by the Operations
Department;
That pending satisfactory performance and the Operations Department
confirmation following an internal work assessment the Purchasing Manager, in
consultation with the Director of Operations, be given the authority to extend the
contract for this service for up to two additional one year terms;
That the funds required for this project in the amount of $139,683.00 (Net HST
Rebate) which includes the construction cost of $133,032.00 (Net HST Rebate)
General Government Committee Minutes January 6, 2020
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and contingency cost of $6,651.00 (Net HST Rebate) be funded by the
Municipality as follows:
Description Account Number Amount
Catch Basin/Sewer Mntnc 100-36-380-10245-7163 77,000
Engineering Pavement Rehab 110-32-330-83212-7401 62,683
That all interested parties listed in Report COD-023-19, and any delegations be
advised of Council’s decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and
Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried (5 to 2)
Recess
Resolution # GG-028-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:30 AM with Mayor Foster in the Chair.
The foregoing resolution #GG-027-20 was then put to a recorded vote and
carried.
22.2 Memo from Anne Greentree, Municipal Clerk, regarding Correspondence
Item 10.1 and Item 3 of General Government Report Dated November 4,
2019- Report CLD‑023-19 Regarding Taxicab Drivers Licence Application -
Appeal
Councillor Hooper declared an indirect interest in Memo from Anne Greentree,
Municipal Clerk, regarding Correspondence Item 10.1 and Item 3 of General
Government Report Dated November 4, 2019- Report CLD‑023-19 Regarding
Taxicab Drivers Licence Application - Appeal, as the applicant is a former
employee of his personal business. Councillor Hooper left the meeting.
General Government Committee Minutes January 6, 2020
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Closed Session
Resolution # GG-029-20
Moved by Councillor Zwart
Seconded by Councillor Jones
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals with personal matters about an identifiable individual, including municipal
or local board employees.
Carried
Rise and Report
The meeting resumed in open session at 11:59 AM.
Mayor Foster advised that one item was discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed on a procedural matter.
Suspend the Rules
Resolution # GG-030-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting for an
additional 5 minutes.
Carried
Resolution # GG-031-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Confidential Report CLD-023-19 be received;
That the application for a taxi driver licence, submitted by Sandra MacDonald, be
denied; and
That all interested parties listed in Report CLD-023-19 and any delegations be
advised of Council’s decision.
Carried
22.3 Update from the Clarington Board of Trade - 2019 Q3 KPI Report
Unfinished Business Item 22.3 was considered earlier in the meeting during the
delegation portion of the agenda.
23. Confidential Reports