HomeMy WebLinkAbout01/10/2020 Special Meeting
Special General Government Committee
Agenda
Date:January 10, 2020
Time:9:30 AM
Location:Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Samantha Gray, Committee
Coordinator, at 905-623-3379, ext. 2106 or by email at sgray@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Audio Record: The Municipality of Clarington makes an audio record of General Government
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Committee meeting, the Municipality will be audio recording you and will make the recording public
by publishing the recording on the Municipality’s website.
Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law,
this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive
*Late Item added after the Agenda was published.
Pages
1.Call to Order
2.Land Acknowledgement Statement
3.Declaration of Interest
4.Delegations
4.1 Linda Kent, Library Director, Clarington Public Library and Steven Cooke,
Chair, Clarington Public Library Board, Regarding the 2020 Operating
and Capital Budget
4.2 Angie Darlison, Executive Director, Bowmanville Older Adult Association,
Regarding the 2020 Operating and Capital Budget
4.3 Veronica Breen, Clarington Youth Centres (John Howard Society),
regarding the 2020 Operating and Capital Budget
4.4 Dionne Powlenzuk, Executive Director, Visual Arts Centre of Clarington,
Regarding the 2020 Operating and Capital Budget
4.5 Deb Kalogris, Manager, Home Support – Clarington, Community Care
Durham, and James Meloche, Executive Director, Community Care
Durham Regarding the 2020 Operating and Capital Budget
5.2020 Budget - External Agency Submissions 3
6.Adjournment
Special General Government Committee
January 10, 2020
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To:
From:
Date:
Subject:
File:
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A vision for a strong community
Page 4
Report To: Andrew C. Allison, CAO
Trevor Pinn, Director of Finance
Date of Meeting: November 12, 2019
Report Subject: 2020 Current/Capital Budgets and 2021-2024 Forecasts
A. Background
At the Joint Committee meeting on September 9, 2019 Council passed Resolution # JC-112-19:
That Report CAO-009-19 be received;
That Council direct staff to work towards merging the Clarington Public Library Board and
the Clarington Museum and Archives Board, effective January 1, 2020, in the manner set
out in this report; and
That the Clarington Public Library Board and the Clarington Museum and Archives Board
be advised of Council's decision.
The Clarington Museum and Archives Board adopted their 2020 Current Budget request at a
Special Museum Board meeting on October 16, 2019.
The Clarington Public Library Board adopted their 2020 Current/Capital Budget and forecasts at
their October 23rd, 2020 meeting.
In order to preserve eligibility for the Community Museum Operating Grant (CMOG), the Library
and Museum must maintain separate budgets and financial accounts. For ease of review, staff
have prepared a side by side comparison of the Library and Museum budgets, as outlined in
Appendix A.
Report Overview:
This report contains the draft budgetary requests of the Clarington Public Library for its 2020
Current and 2020 Capital Budgets.
It includes four (4) year (2021-2024) forecasts for both Current budgets and Capital budgets
as requested.
In accordance with the direction of Council, the Clarington Museum and Archives 2020 Current
Budget has been incorporated into the report.
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Clarington Public Library Page 2
2020 Current/Capital Budgets & Forecasts
B. Consolidated Library/Museum 2020 Current/Operating Budget
In preparation for the January 1, 2020 merger, staff have aligned the Museum’s revenues and
expenses with the Library’s activity areas. The consolidated budget is outlined in Appendix A at
the back of this report.
The joint Library-Museum current budget for 2020 is $3,832,280. The joint municipal tax levy
funding request is $3,515,599, which represents a 2% increase in the combined amounts for 2019.
C. Library 2020 Current/Operating Budget
The overall current budget for 2020 is $3,421,676. The municipal tax levy funding request is
$3,201,357, an increase of $62,772 or 2.00% over the 2019 tax levy of $3,138,585. A detailed
breakdown of the 2020 Library Operating Budget can be seen in Table 1 on page 4 of this report.
Revenues
Self-generated revenue, which includes fines, fees, donations, interest, and miscellaneous items,
should remain stable in 2020 with a small increase of 1.09% or $2,368.
Expenses
Purchased Services and Facility Services are under the greatest pressure in 2020 with significant
savings being found in Computer Expenses. A review of each impacted activity area is outlined
below.
1. Personnel Costs:
Personnel costs in 2020 show a modest increase of 1.55%, which is impacted by:
a) Collective Agreement - the negotiated wage increase for 2020 is set at 1.75%.
b) Grid Progression – salaried and waged employees hired within the last five (5) years are
entitled to progress through their respective pay grids. While all senior managers have
reached the top of grid, other library employees continue to progress through the grid
levels.
c) Extended Benefits through Administrative Services Only (ASO) - The Library’s extended
benefits package for employees is negotiated by the Municipality of Clarington. The
Municipality announced that it will be migrating this service to ASO and expects no
increase to extended benefit costs in 2020.
2. Library Materials:
This area captures expenditures on multimedia information resources including books,
magazines, CDs, DVDs, e-books, digital audio books, electronic databases and other
resources. The Library’s purchasing power is negatively impacted by the unfavourable
exchange rate on the Canadian dollar, inflation, and e-content publishing restrictions.
Financial pressures in other activity areas have resulted in the 2020 Library Materials budget
being capped at $6,500 or 2.20%.
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Clarington Public Library Page 3
2020 Current/Capital Budgets & Forecasts
3. Facility Services:
Facility services includes all utility, building maintenance, and janitorial expenses. Increases in
this area are exclusively driven by increases in heat and hydro which are estimated at 30.36%
and 21.56% respectively. Rates have been calculated by the Municipality of Clarington using
the 5-year average consumption multiplied by the current or predicted rate.
Based on MOC estimates, library facility heating costs are expected to be $13,646 and hydro
costs are projected at $80,229. The overall impact is $22,474 or 13.44%.
4. Purchased Services
This expense area includes the Library’s branch to branch courier delivery service. On April 17,
2019 the Southern Ontario Library Service discontinued its courier service which the Library
was utilizing to deliver materials between Clarington branches. A private courier has been
contracted to provide this service. In addition, a modest increase to accounting audit fees and
equipment leasing expenses has been added in anticipation of museum merger.
These pressures have resulted in increased costs in this activity area of $15,501 or 18.30%,
which will be offset by reduced costs in the area of Computer Expenses outlined in the
paragraph below.
5. Computer Expenses:
This activity area captures technology expenses for computer maintenance, supplies, and
annual license agreements. Computer expenses are projected to decrease in 2020.
Reductions will be achieved as a result of:
a) ILS - The Library awarded the contract for the Integrated Library System (ILS) to SirsiDynix
in March 2019. With the inclusion of value-added services, this contract provides the Library
with savings of $4,096 in 2020.
b) Computer maintenance - The Library will be able to decrease its computer maintenance
costs by $2,885 in 2020. This is as a result of the Library’s Technology Team implementing
a more stable and secure network.
c) Computer license - Costs for licenses are expected to decrease by $13,685 in 2020. This is
attributable to the Library’s ability to obtain educational and not-for-profit pricing.
The overall impact of these changes is a total decrease of $17,105 or 10.52%. Cost savings in
this activity area are being used to offset the cost increases in Purchased Services.
6. Other Service Areas:
After due consideration of the 2020 budget pressures outlined above, services in all other
activity areas will be maintained at 2019 levels.
Impact of 2020 Current Budget
The Library’s 2020 Current Budget request to the Municipality of Clarington represents an increase
of 2% in the Municipal Tax Levy. Details are outlined on Table 1, on the next page.
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Clarington Public Library Page 4
2020 Current/Capital Budgets & Forecasts
Table 1: Library 2020 Current Budget Request
Category 2019 Yr-on-Yr
Impact
2020
Request
2020
%
Income
Subtotal Municipal Tax Levy 3,138,585$ 62,772$ 3,201,357$ 2.00%
Subtotal Non-Municipal Revenue 217,952$ 2,368$ 220,320$ 1.09%
Total Income 3,356,537$ 65,139$ 3,421,676$
Expenses
Salaries/Wages 2,067,485$ 38,232$ 2,105,717$ 1.85%
Benefits 446,970$ -$ 446,970$ 0.00%
Subtotal Salaries/Wages/Benefits 2,520,455$ 39,132$ 2,559,587$ 1.55%
Library Materials/Museum Exhibits 295,700$ 6,500$ 302,200$ 2.20%
Facility Services 167,188$ 22,474$ 189,662$ 13.44%
Products & Supplies 33,756$ (1,363)$ 32,393$ -4.04%
Public Programs 23,060$ -$ 23,060$ 0.00%
Purchased Services 84,680$ 15,501$ 100,181$ 18.30%
Computer Expenses 162,522$ (17,105)$ 145,417$ -10.52%
Staff Development 32,976$ -$ 32,976$ 0.00%
Transfer to Capital 36,200$ -$ 36,200$ 0.00%
Subtotal Other Service Areas 836,082$ 26,007$ 862,089$ 3.11%
Total Expenses 3,356,537$ 65,138$ 3,421,676$
LIBRARY
Clarington Public Library
Current Budget Request: 2020
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Clarington Public Library Page 5
2020 Current/Capital Budgets & Forecasts
D. Museum 2020 Current/Operating Budget
At their October 16, 2019 meeting, the Clarington Museum’s and Archives Board approved the
Museum’s 2020 Operating budget.
The Museum’s projected operating budget for 2020 is $410,603, which includes a Municipal Tax
Levy request of $312,242, being a 2% increase over 2019.
Table 2, below, outlines the Museum’s 2020 Current Budget Request.
Table 2: Museum 2020 Current Budget Request
Category 2019 Yr-on-Yr
Impact
2020
Request
2020
%
Income
Subtotal Municipal Tax Levy 308,080$ 6,162$ 314,242$ 2.00%
Subtotal Non-Municipal Revenue 109,861$ (13,500)$ 96,361$ -12.29%
Total Income 417,941$ (7,338)$ 410,603$ -1.76%
Expenses
Salaries/Wages 247,690$ (10,689)$ 237,001$ -4.32%
Benefits 85,000$ (6,373)$ 78,627$ -7.50%
Subtotal Salaries/Wages/Benefits 332,690$ (15,562)$ 317,128$ -4.68%
Museum Exhibits 7,500$ -$ 7,500$ 0.00%
Facility Services 47,969$ (180)$ 47,789$ -0.38%
Products & Supplies 8,005$ (581)$ 7,424$ -7.26%
Public Programs 12,000$ (500)$ 11,500$ -4.17%
Purchased Services 9,880$ (4,000)$ 5,880$ -40.49%
Computer Expenses 100$ 2,337$ 2,437$ 2337.00%
Staff Development 2,240$ 400$ 2,640$ 17.86%
Transfer to Capital -$ 8,305$ 8,305$ 0.00%
Subtotal Other Service Areas 87,694$ 5,781$ 93,475$ 6.59%
Total Expenses 420,384$ (9,782)$ 410,603$ -2.33%
MUSEUM
Clarington Museum & Archives
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2020 Current/Capital Budgets & Forecasts
E. 2020 Capital Budget Request
The Library’s proposed 2020 Capital Budget addresses the need for additional library materials
(collection), information technology, and a new strategic plan. Monies are set aside and
accumulated by the Municipality to meet the costs of these initiatives. Funding for these needs is
derived from sources such as development charges (soon to be changed to Community Benefits
Charges), general tax levy, debentures, and special reserves.
Reserves:
Annually, whenever possible, the Library sets aside monies into the Municipal ‘Reserve
Funds’/Specified ‘Reserves’ for the following capital initiatives:
1. Facility Refurbishment such as carpet replacement, repair/replacement of millwork,
painting, and renovations;
2. Strategic Plans;
3. Professional Fees;
4. Dewey’s Café Refurbishment (Community Living provides annual funds to the
Library for refurbishment/restoration of the Café area at the Bowmanville Branch.)
Table 3 below sets out a draft of the Library’s 2020 Capital Budget request.
Table 3: Library 2020 Capital Budget Request
Library Materials 141,765$
Subtotal Materials 141,765$
Library Technology 100,000$
Subtotal Technology 100,000$
Library & Museum Strategic Plan 50,000$
Library Studies Subtotal 50,000$
Toal -$ 291,765$
Clarington Public Library
Capital Budget Request: 2020
The 2020 Capital Budget Request focuses on three key areas: Library Materials; Library
Technology; and Library Studies.
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2020 Current/Capital Budgets & Forecasts
Library Materials
The acquisition of collection materials, specifically to meet the needs of a growing population, has
historically been 90% funded by development charges. Changes to the Planning Act, resulting
from Bill 108, have removed the Library’s eligibility for development charge funding. Instead, public
libraries will transition to a new Community Benefit Charge (CBC) model. Regulations detailing the
implementation requirements for CBC funding have not yet been released by the Province.
Despite the lack of information, the Ontario Ministry of Finance has stated that they do not
anticipate any change in the funding available to those services that previously benefited from
development charges. Consequently, the Library’s capital Materials request for 2020 is
unchanged from the prior years and, as such, is consistent with past practice and aligns with the
Municipality’s existing Development Charges Study.
Technology
The 2020 capital funding request has been reduced from $110,000 in 2019 to $100,000 in 2020.
This reduction is largely due to the Library’s efforts in moving to cloud based systems and
virtualized servers. Funding is anticipated to remain stable at $100,000 as the Library expects that
Museum network infrastructure will need replacement to facilitate the merger.
Technology purchases support the provision of public service through RFID technology, public
workstations, and STEM activities.
Library Studies
The Library prepared its last Strategic Plan in 2010, which was reaffirmed for 2015-2018. Strategic
planning was postponed in 2019 as the Library awaited a decision on the Library-Museum merger.
Clarington Museum’s and Archives will also require a strategic plan post 2020 as their current plan
is dated for 2019-2020.
With the Library and Museum merger effective January 1, 2020, preparing a joint strategic plan
that encompasses both service areas will help guide the Library Board and senior management.
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2020 Current/Capital Budgets & Forecasts
F. 2021 - 2024 Library-Museum Joint Current/Operating Budget Forecast
Table 4, below, outlines the Library and Museum’s combined draft Current Budget Forecast for
2021 to 2024. Future service levels may be adjusted based on the outcome of the proposed South
Bowmanville Community Complex, which is envisioned as incorporating space for the provision of
library services.
Table 4: Library-Museum Joint Current Budget Forecast
Category Current
Budget
2021
Budget
2022
Budget
2023
Budget
2024
Budget
Income
Municipal Tax Levy 3,515,599$ 3,585,911$ 3,657,629$ 3,730,782$ 3,805,397$
Non-Municipal Revenue 316,681$ 319,848$ 323,046$ 326,277$ 329,540$
Total Income 3,832,280$ 3,905,759$ 3,980,675$ 4,057,059$ 4,134,937$
Expenses
Personnel 2,876,716$ 2,934,250$ 2,992,935$ 3,052,794$ 3,113,850$
Library Materials 309,700$ 315,894$ 322,212$ 328,656$ 335,229$
Facility Services 237,451$ 242,200$ 247,044$ 251,985$ 257,025$
Products & Supplies 39,817$ 40,613$ 41,426$ 42,254$ 43,099$
Public Programs 34,560$ 34,560$ 34,560$ 34,560$ 34,560$
Purchased Services 106,060$ 108,181$ 110,345$ 112,552$ 114,803$
Computer Expenses 147,854$ 149,225$ 150,593$ 151,955$ 153,313$
Staff Development 35,616$ 36,328$ 37,055$ 37,796$ 38,552$
Transfer to Capital 44,505$ 44,505$ 44,505$ 44,505$ 44,505$
Total Expenses 3,832,279$ 3,905,757$ 3,980,674$ 4,057,057$ 4,134,935$
% Increase 2%2%2%2%
Municipal Request 3,515,599$ 3,585,910$ 3,657,628$ 3,730,781$ 3,805,396$
% Increase 2%2%2%2%
Clarington Public Library & Museum and Archives
Joint Current Budget Forecast: 2021-2024
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2020 Current/Capital Budgets & Forecasts
G. 2021 - 2024 Library Capital Budget Forecast
Table 5, below, outlines the Library’s draft Capital Budget Forecast for 2021 to 2024. Future
service levels can be adjusted based on the Board’s direction.
Table 5: Library Capital Budget Forecast
Capital Projects 2021 2022 2023 2024
Library Collections
Library Collections 141,765$ 141,765$ 141,765$ 141,765$
Subtotal Collections 141,765$ 141,765$ 141,765$ 141,765$
Library Technology
Servers, computers, and hardware 100,000$ 90,000$ 90,000$ 90,000$
Subtotal Technology 100,000$ 90,000$ 90,000$ 90,000$
Library Studies
Service Review 50,000$
Subtotal Library Studies -$ -$ 50,000$ -$
Total Capital Projects 241,765$ 231,765$ 281,765$ 231,765$
Clarington Public Library
Capital Budget Forecast: 2021-2024
Branch Refurbishment
Bowmanville South: As outlined in the Current/Operating Forecast, the outcome of the proposed
South Bowmanville Community Complex has the potential to impact future funding requests.
However, Library capital costs have been substantially captured by Community Services in their
projected cost estimate for the facility as a whole.
Courtice: The Municipality’s Courtice Main Street Secondary Plan has the potential to impact
library capital requests at a future date. However, those plans fall outside the current forecast
period.
Technology
While the Library continues to investigate ways implement cloud-based technologies, this solution
does not eliminate the need for technology hardware. The Library’s existing technology
infrastructure is unstable and the Library’s Technology Team has a four (4) year plan to phase in
new technology that will support current and future operations.
Library Studies
Funding for an overarching Strategic Plan for Library and Museum services has been requested
for 2020. A detailed review of the merged services is projected for 2023.
Report Submitted by:
Linda Kent, CEO/Library Director
Sarah Vaisler, Deputy Director
November 12, 2019 Page 13
Appendix A
Category 2019 Yr-on-Yr
Impact
2020
Request
2020
%2019 Yr-on-Yr
Impact
2020
Request
2020
%2019 Yr-on-Yr
Impact
2020
Request
2020
%
Income
Subtotal Municipal Tax Levy 3,138,585$ 62,772$ 3,201,357$ 2.00%308,080$ 6,162$ 314,242$ 2.00%3,446,665$ 68,934$ 3,515,599$ 2.00%
Subtotal Non-Municipal Revenue 217,952$ 2,368$ 220,320$ 1.09%109,861$ (13,500)$ 96,361$ -12.29%327,813$ (11,132)$ 316,681$ -3.40%
Total Income 3,356,537$ 65,139$ 3,421,676$ 417,941$ (7,338)$ 410,603$ 3,774,478$ 57,802$ 3,832,280$
Expenses
Salaries/Wages 2,067,485$ 38,232$ 2,105,717$ 1.85%247,690$ (10,689)$ 237,001$ -4.32%2,315,175$ 27,544$ 2,342,719$ 1.19%
Benefits 446,970$ -$ 446,970$ 0.00%85,000$ (6,373)$ 78,627$ -7.50%531,970$ (6,373)$ 525,597$ -1.20%
Subtotal Salaries/Wages/Benefits 2,520,455$ 39,132$ 2,559,587$ 1.55%332,690$ (15,562)$ 317,128$ -4.68%2,853,145$ 15,171$ 2,868,316$ 0.53%
Library Materials/Museum Exhibits 295,700$ 6,500$ 302,200$ 2.20%7,500$ -$ 7,500$ 0.00%303,200$ 6,500$ 309,700$ 2.14%
Facility Services 167,188$ 22,474$ 189,662$ 13.44%47,969$ (180)$ 47,789$ -0.38%215,157$ 22,294$ 237,451$ 10.36%
Products & Supplies 33,756$ (1,363)$ 32,393$ -4.04%8,005$ (581)$ 7,424$ -7.26%41,761$ (1,944)$ 39,817$ -4.66%
Public Programs 23,060$ -$ 23,060$ 0.00%12,000$ (500)$ 11,500$ -4.17%35,060$ (500)$ 34,560$ -1.43%
Purchased Services 84,680$ 15,501$ 100,181$ 18.30%9,880$ (4,000)$ 5,880$ -40.49%94,560$ 11,501$ 106,061$ 12.16%
Computer Expenses 162,522$ (17,105)$ 145,417$ -10.52%100$ 2,337$ 2,437$ 2337.00%162,622$ (14,768)$ 147,854$ -9.08%
Staff Development 32,976$ -$ 32,976$ 0.00%2,240$ 400$ 2,640$ 17.86%35,216$ 400$ 35,616$ 1.14%
Transfer to Capital 36,200$ -$ 36,200$ 0.00%-$ 8,305$ 8,305$ 0.00%36,200$ 8,305$ 44,505$ 22.94%
Subtotal Other Service Areas 836,082$ 26,007$ 862,089$ 3.11%87,694$ 5,781$ 93,475$ 6.59%923,776$ 31,788$ 955,564$ 3.44%
Total Expenses 3,356,537$ 65,138$ 3,421,676$ 420,384$ (9,782)$ 410,603$ 3,776,921$ 46,958$ 3,832,280$
Total Expenses for Joint Budget 3,832,280$
Joint Municipal Tax Levy Request 3,515,599$ 2.00%
JOINT LIBRARY MUSEUMMUSEUMLIBRARY
Clarington Public Library
Current Budget Request: 2020
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Appendix A
Category 2019 Yr-on-Yr
Impact
2020
Request
2020
%2019 Yr-on-Yr
Impact
2020
Request
2020
%2019 Yr-on-Yr
Impact
2020
Request
2020
%
Income
Subtotal Municipal Tax Levy 3,138,585$ 62,772$ 3,201,357$ 2.00%308,080$ 6,162$ 314,242$ 2.00%3,446,665$ 68,934$ 3,515,599$ 2.00%
Subtotal Non-Municipal Revenue 217,952$ 2,368$ 220,320$ 1.09%109,861$ (13,500)$ 96,361$ -12.29%327,813$ (11,132)$ 316,681$ -3.40%
Total Income 3,356,537$ 65,139$ 3,421,676$ 417,941$ (7,338)$ 410,603$ 3,774,478$ 57,802$ 3,832,280$
Expenses
Salaries/Wages 2,067,485$ 38,232$ 2,105,717$ 1.85%247,690$ (10,689)$ 237,001$ -4.32%2,315,175$ 27,544$ 2,342,719$ 1.19%
Benefits 446,970$ -$ 446,970$ 0.00%85,000$ (6,373)$ 78,627$ -7.50%531,970$ (6,373)$ 525,597$ -1.20%
Subtotal Salaries/Wages/Benefits 2,520,455$ 39,132$ 2,559,587$ 1.55%332,690$ (15,562)$ 317,128$ -4.68%2,853,145$ 15,171$ 2,868,316$ 0.53%
Library Materials/Museum Exhibits 295,700$ 6,500$ 302,200$ 2.20%7,500$ -$ 7,500$ 0.00%303,200$ 6,500$ 309,700$ 2.14%
Facility Services 167,188$ 22,474$ 189,662$ 13.44%47,969$ (180)$ 47,789$ -0.38%215,157$ 22,294$ 237,451$ 10.36%
Products & Supplies 33,756$ (1,363)$ 32,393$ -4.04%8,005$ (581)$ 7,424$ -7.26%41,761$ (1,944)$ 39,817$ -4.66%
Public Programs 23,060$ -$ 23,060$ 0.00%12,000$ (500)$ 11,500$ -4.17%35,060$ (500)$ 34,560$ -1.43%
Purchased Services 84,680$ 15,501$ 100,181$ 18.30%9,880$ (4,000)$ 5,880$ -40.49%94,560$ 11,501$ 106,061$ 12.16%
Computer Expenses 162,522$ (17,105)$ 145,417$ -10.52%100$ 2,337$ 2,437$ 2337.00%162,622$ (14,768)$ 147,854$ -9.08%
Staff Development 32,976$ -$ 32,976$ 0.00%2,240$ 400$ 2,640$ 17.86%35,216$ 400$ 35,616$ 1.14%
Transfer to Capital 36,200$ -$ 36,200$ 0.00%-$ 8,305$ 8,305$ 0.00%36,200$ 8,305$ 44,505$ 22.94%
Subtotal Other Service Areas 836,082$ 26,007$ 862,089$ 3.11%87,694$ 5,781$ 93,475$ 6.59%923,776$ 31,788$ 955,564$ 3.44%
Total Expenses 3,356,537$ 65,138$ 3,421,676$ 420,384$ (9,782)$ 410,603$ 3,776,921$ 46,958$ 3,832,280$
Total Expenses for Joint Budget 3,832,280$
Joint Municipal Tax Levy Request 3,515,599$ 2.00%
JOINT LIBRARY MUSEUMMUSEUMLIBRARY
Clarington Public Library
Current Budget Request: 2020
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Submit Original to:
Municipality of Clarington
Finance Department
40 Temperance Street
Bowmanville, Ontario L1C 3A6
Finance@Clarington.Net
Please Print or Type Submission Deadline:
November 15, 2019
Please Complete All Areas
Organization Name Community Care Durham - Clarington Telephone # 905-623-2261
Address 2440 Highway 2, Unit 1
City /Town Bowmanville Province Ontario Postal Code L1C 3K6
Contact Information
Name
Sally Barrie
Director, Home Support
Email Address
sbarrie@communitycaredurham.on.ca
Telephone #
905-668-6291
Officers for Current Year:
Position Name Contact Information
President Wendy Marks (phone #):289-240-0403
(email):wmarks@proresp.com
Secretary Charlotte Empringham (phone #):705-426-4088
(email): chem@rogers.com
Treasurer Dave Sansom (phone #):905-430-9618
(email): dave@sansomins.ca
Is your Organization incorporated as non-profit? Yes No
If yes, when? 24/02/1983 (dd/mm/yy)
Is your Organization based within the Municipality of Clarington?
Yes No
Is your Organization based within the Region of Durham Yes No
List the programs/services provided by your Organization
Community Care Durham (CCD), is a multi-service registered charitable organization providing a broad range of services
for adults who have needs related to aging, physical and/or mental health. These services include our Home Support,
Respite, and COPE Mental Health services. We assist our clients with services that support their independence, health
and quality of life. In doing so, we help them remain in their own homes - where they want to live.
Some of our services are provided free of charge while others have a user fee to assist with the total cost of service
delivery. Our services are administered through service locations across Durham Region.
Page 39
The Home Support Program includes a broad range of services that play an important role in assisting clients to remain
as independent as possible in their own homes and maintain involvement and connections with their communities.
Home Support services include:
Meals on Wheels: Nutritious hot and/or frozen meals are delivered at noon 5 days/week to clients in their homes. In
response to client/caregiver requests, frozen meals can also be ordered online.
There are presently 11 routes throughout the Municipality of Clarington where hot meals (entree, soup, salad and
dessert) are delivered five days each week. Frozen meals (entree and soup/dessert as per client preference) are
available on a weekly basis. A variety of meals are provided through the use of two different suppliers. Meal choices can
accommodate a variety of nutritional requirements (diabetic, renal, minced, etc.). Frozen meals can be picked up at the
office or delivered free of charge to the client's home.
Transportation: Escorted transportation is provided for clients to access medical appointments, shopping, etc., with
priority given to medical appointments and to our Adult Day Program. The transportation service is provided through the
use of both volunteer and paid drivers. Volunteer drivers primarily use their own vehicles. Our staff drivers utilize a fully
accessible van and two minivans that are equipped with a specialty seat system on the passenger side to facilitate entry
and exit for individuals with mobility issues.
Luncheon Out: These gatherings provide group outings for clients to enjoy a meal and socialize with other individuals
from their community. There are presently locations in Bowmanville, Kendal, Orono, Newcastle and Courtice. When
needed, we provide transportation to the event.
Home Help and Home Maintenance: Brokered helpers provide assistance to clients with needs both inside and
outside the home (light housekeeping, yard work, grass cutting, snow shovelling, etc.)
Friendly Visiting: Clients who are isolated and would benefit from a visit are matched with a Friendly Visiting Volunteer.
The volunteer offers companionship on a regular basis with a face to face visit or telephone visit at the mutually agreed
upon time. Visits are up to two hours in length.
Telephone Reassurance / Wellness Checks: Volunteers provide regular phone contact - for social reasons or for
security reasons to check on a client's well-being. For security calls, the client's emergency contact is called if the client
does not respond to the call.
Foot Care Clinics: Foot Care Services are provided by registered foot care nurses in a community-based setting. The
clinics provide regular foot care and recommend chiropodist and physician referrals where needed.
Foot care clinics are located throughout the Municipality of Clarington as follows: Newcastle (offering a total of 4 clinics
each month); Orono (offering 1 clinic each month); Bowmanville (offering weekly and monthly clinics); Courtice (offering
2 clinics each month) and Wilmot Creek (offering 3 clinics a month).
COPE Mental Health Program: is a unique community-based mental health program that uses trained volunteers and
staff with the goal of supporting adults with mental health concerns to live and participate in their community, while
maintaining an optimum quality of life. The COPE Mental Health Program currently includes the following components:
Support and coping skills groups for clients with mental health concerns living in the community, co-facilitated
by trained volunteers and Program Managers.
Recruitment, screening, comprehensive mandatory training, ongoing support and supervision of volunteers to
provide programming for clients with mental health concerns living in the community and their families.
Community development activities that include education to the community on mental health issues;
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Referral and mental health/social service information to the community.
Adult Day Program: offers a safe and comfortable setting for clients with needs related to aging and/or disability to
enjoy a wide array of social and recreational programs. Qualified staff and volunteers provide recreational programming
and assist with routine living activities. The program operates Monday to Friday from 8:00 a.m. to 4:00 p.m. and clients
from all areas in Clarington may utilize the CCD accessible van for transportation to and from the program.
Exercise & Falls Prevention: is a provincial initiative with the primary objectives of maintaining, expanding, and
improving access to exercise and falls prevention classes for older adults requiring this service. Community Care
Durham currently provides oversight for this initiative in 27 sites in Durham Region, with 4 sites hosting exercise and falls
prevention classes in Clarington.
Access to Primary Care (APC): enables high risk seniors’ access to their primary care appointments by utilizing the
successful service delivery structure of the existing Home at Last program. APC Personal Support Workers accompany
older adult clients (or those with special needs) to critical primary care appointments. APC workers stay with the client
throughout their appointment to provide support and settle the client home safely following their appointment. This
service ensures clients have access to primary care support in a delivery method that is cost-effective and client
focused.
Assisted Living Services for High Risk Seniors (ALS): This service is available to eligible clients residing within 5 km
of the designated hub. CCD operates four hubs in Durham Region; one is located at Wilmot Creek in Newcastle. This
service provides support to high risk seniors living at home and includes personal support, homemaking, security checks
and reassurance services. Regularly scheduled visits are provided on a 24/7 basis by Personal Support Workers and
the care provided is based on the needs of the client. Clients also have the option of requesting unscheduled visits by a
Personal Support Worker for needs that cannot wait until the next scheduled visit. Like regularly scheduled visits,
unscheduled visits are available on a 24/7 basis.
Home at Last (HAL) Program: This is a collaboration between community hospitals, the CE-LHIN and Community
Care Durham. At Lakeridge Health – Bowmanville we assist clients with their settlement home upon discharge from the
hospital and provide short term personal support to assist with this transition (i.e., transportation home, safety check of
the home environment, linkage to community resources, grocery shopping, meal preparation, etc.). It also ensures
appropriate referral and linkage to Community Care Durham services.
In-Home Respite: a regional caregiver relief service that offers a temporary break from the responsibility associated
with caring for a loved one with needs related to aging and/or disability. Care is delivered by qualified Personal Support
Workers who maintain a safe environment and are trained to provide personal care, assistance with routine living
activities, social interaction, meal preparation, client centred homemaking and more.
What is the total program registration or
association membership in your
Organization?
10,852
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Describe how the program/services provided by your Organization will benefit as a result
of Municipal funding.
In Clarington, Home Support services; Meals on Wheels (hot and frozen), Transportation, Luncheon Out, Friendly
Visiting, Foot Care, Home Help and Home Maintenance, Telephone Reassurance, Information and Referral, provide
needed supports to enhance the ability of adults with needs related to aging, physical and/or mental health so they are
able to remain in their own homes and communities and to function as independently as possible.
Annual operating and administration costs for these services increase each year, as does the cost of actively
promoting our services so that the community is aware of the supports available. This includes producing written
materials, providing presentations to groups, and maintaining contact with referral agencies, healthcare and
community groups. All of which are costs not covered by Community Care Durham’s primary funder; the Central East
Local Health Integration Network (CE-LHIN).
We rely on approximately 1,700 volunteers (436 or 25% of whom are in Clarington) to assist in the delivery of Home
Support Services across the Region. As a result, Volunteer Recruitment remains an ongoing need and challenge,
requiring that we invest more time and dollars each year for advertising and recruitment efforts in order to attract new
volunteers. Recruitment of new volunteers then requires appropriate screening, interviewing, orientation and ongoing
training and support to ensure that our volunteers have the skills they need and are properly supported. In addition, we
also need to adapt to varying expectations from new volunteers. This requires CCD to have a flexible and adaptable
volunteer management program so that we can meet the varied needs of our new and existing volunteers and thus
retain them. Annually we also need to continue to provide relevant, supportive workshops for our volunteers as well as
acknowledging their efforts. Costs for our annual appreciation event and recognition of our volunteers have also
increased.
The Clarington area has, and continues to experience significant population growth, particularly seniors. In the 2016
Census, Statistics Canada reports an increase of 8.8 % in overall population for the Clarington area, as compared to
the 2011 census data.
What percentage of your registration or
membership are Clarington residents?
22%
Registration is broken down as follows:
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Durham Region statistics for 2018 revealed that 195,636 residents in Durham Region are aged 55+ make up 29% of
the population, and by 2031 that number will rise to 34%. Residents over 65 years of age and living alone make up
15% of our population in Durham. Even more daunting is the 10,000 people living with dementia and 1 in 5 people
over 45 years of age are providing care to seniors with Long Term Care needs. These are our clients and the demand
for our services continues to increase.
Transportation service continues to be a necessary and important support to Clarington residents. Not only do we
assist clients in getting to our programs, CCD ensures that they can access medical appointments and go shopping.
The Transportation service provided 13,357 drives in 2018-2019. With recent policy changes at Durham Region
Transit (DRT), people are becoming more reliant on our services. DRT no longer offers a door to door program for
people with mobility issues. The passenger is expected to have a travel companion if they require assistance during
the trip. As a result, clients are turning to CCD to provide assisted/supported transportation with door to door service.
This includes ensuring that clients access the Adult Day Program in Clarington, utilizing both our minivan and
accessible van, as well as assisting clients with medical trips, grocery trips, attending Luncheon Out events, attending
COPE support groups and other trips for other necessities.
The Meals on Wheels service continues to provide nutritious meals for clients as well as a check on their well-being.
Our meal delivery is important to the 194 clients who rely on the service all year round, as well as clients who might
use our service for a limited time when first discharged from hospital or when recovering from a fall or lengthy illness.
The coordination and management for delivery of 15,042 meals places ongoing demands on staff time to both ensure
timely and flexible service delivery and maintaining a large volunteer base to support the demand.
Our hot meal delivery program is staged on site at the Garnet B. Rickard Complex and this continues to work well for
volunteers and our hot meal provider. Although this is working well, it has required 2-3 additional staff hours each day
to manage the staging area and ensure that the meals are received, sorted into routes and then distributed to the
volunteers who now come to the office to pick up their meal route sheets and meals. This, coupled with meal and
coordination costs, has increased our operating expenses for this service.
Our frozen meal service continues to provide clients with additional choices and options to assist them during holidays
when our hot meal service is not available. Frozen meal and delivery costs increase each year, with Clarington’s
financial support we can keep client fees for meals to a minimum.
The Luncheon Out service is also extremely popular. Approximately 40 Luncheon Out events happen each year in
Clarington serving close to 293 clients. Since many clients also require transportation to the event, the coordination of
this service is a large task. This past year we have seen an increase in provider costs, as well as for entertainment
and transportation for our clients so that they are able to attend. With some Luncheon Out sites, our meal and hall
rentals now exceed what we charge for the event. We make every effort to keep fee increases to a minimum for our
clients, without funding CCD will have to re-evaluate our current program delivery.
Foot care services also continue to be in high demand for the Clarington area, with more than 22 half-day clinics being
offered in different locations in Clarington serving over 565 clients. Our foot care nurses provide an invaluable service
for clients who need this assistance due to mobility and vision issues, illness or because they have diabetes and
require special care and attention. Recruitment and ongoing training of nurses is also necessary and requires ongoing
resources.
The COPE Mental Health support program is accessible with satellite locations throughout Durham Region and
referral criteria that is inclusive and is non-diagnostic. In 2018/19, COPE Clarington provided clients with 4,642 hours
of direct service. Although more than half of referrals are generated by self-referrals or from family and friends, COPE
is well established within Durham's health care services with one-third of referrals from health care service providers
such as acute care hospitals, family physicians, and psychiatrists. Our current funding is not structured to allow CCD
to expand COPE’s programs into smaller communities such as Orono, Courtice, and Kendal.
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Volunteers in the COPE program receive a mandatory 12-week Fundamentals of Mental Health & Group Facilitation
training program. Training focuses on the development of active listening skills, group dynamics, respecting
boundaries, and the importance of client confidentiality; training is offered several times per year. Volunteerism
enhances and enriches Clarington as a caring community. Educational opportunities such as COPE's Let’s Talk
Series are also offered, as are community awareness events. Programs are determined by local need and organized
by the local Program Manager with the support of volunteers. Not all of the training time and materials are covered by
Ministry funding.
MOHLTC guidelines prevent community mental health programs from charging fees for services for which the Ministry
provides funding. A significant gap remains between MOHLTC funding for COPE and the actual cost of the program.
With the existing gap plus increased operating costs that are not adequately supported by MOHLTC, additional
funding sources have become increasingly important to sustain COPE program services.
The Adult Day Program (ADP) in Clarington is housed at the Garnet B. Rickard complex along with CCD’s Home
Support and COPE Mental Health programs and has been offered in the municipality of Clarington since 1998.
Community Care offers an integrated program that is geared to our target population. In 2018-19 our four Adult Day
Program sites provided 26,848 hours of care and 6,662 hours were provided at the Clarington ADP. A total of 16
individuals provided 1,437 volunteer hours.
The Adult Day Program clients participate in social and recreational group activities while receiving assistance with
daily living activities in a safe and comfortable home like setting. This program assists in maintaining the participants'
maximum level of independence to prevent premature or inappropriate institutionalization and at the same time
provides caregiver relief to the informal/family caregiver.
The demand for Community Care Durham's Adult Day Program services will only increase as the population ages and
as adult children, spouses, and other informal caregivers find it necessary to take on the responsibility of caring for a
loved one full time. These caregivers will turn to Community Care Durham for the support of community-based
services to keep their loved ones at home.
Many of our caregivers also work outside the home, in addition to caring for young children. These informal/family
caregivers are essential to the health care continuum and need to be guaranteed affordable respite options to
continue in their caregiving role. There has also been a steady increase in the number of referrals for younger adults
to attend the Day Program as other daytime social outlets in the community are limited for this population when they
can no longer attend school. The most significant barrier to their attendance at CCD’s Adult Day Program is
transportation, with Clarington’s financial assistance we can provide transportation subsidies for our vehicles.
The Adult Day Programs are partially funded through the Central East Local Health Integration Network (CE-LHIN)
and the remainder of the cost is partially recovered through user fees. The Clarington Municipal Grant assists us in
offering a further subsidy when the service cost is a barrier to service as well as assisting with the cost of providing
programming that is geared to all ages.
The Ontario government is making significant changes to the way healthcare is being delivered in the province.
Community Care Durham is a working member of the Durham Ontario Health Team (OHT), and is taking a proactive
approach to meeting the needs of the population we serve. The Clarington Municipal Grant will assist us to continue
with the coordination and provision of all CCD services provided for in Clarington despite funding gaps.
What funding category does your
Organization fall into?
Recreation & Leisure
Civic
Social
Boards of Council / Hall Boards
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2020 Request (insert dollar figure)
$ 50,000
If you are requesting an increase in the
municipal grant for 2020, please indicate
the reason for the increase.
N/A
Have you made a previous request for a
Municipal grant to the Municipality of
Clarington?
Yes No
If YES, please complete the following:
Year Requested Amount Requested Amount
Received
2018-2019 $50,000 $50,000
2017-2018 $40,500 $40,500
2016-2017 $48,000 $39,500
2015-2016 $29,532 $29,532
Has your Organization requested funding
in the last 12 months from any other
Municipal, Provincial or Federal
Department or Agency?
Yes No
If YES, please complete the following:
Agency Year Requested Received
CE-LHIN 2019 $10,433,384 $10,433,384
Canada Summer Jobs 2019 $95,791 $95,791
Terms and conditions
1. In the event that the funds allocated are not used for the services, event or project as
described in the application, or if there are misrepresentations in the application, the amount
of the financial assistance will be payable forthwith to the Municipality.
2. The applicant will make or continue to make attempts to secure funding from other sources,
external to the Municipality of Clarington.
3. The applicant will keep proper books of accounts of all receipts and expenditures,
relating to the services, event or project described in the application.
4. The applicant will retain and make available for inspection by the Municipality or its auditors
all records and books of accounts of the Organization upon request from the Municipality,
(which may be made within two years of the grant award).
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5. If the recipient is an arms-length agency, the Grant Recipient shall indemnify and hold
harmless the Municipality of Clarington against any claims, costs, causes of action, fines or
any other losses or other penalties the Municipality of Clarington suffers related to the giving
and usage of the grant to the grant recipient.
Declaration of Organizations' Executive:
We certify that, to the best of our knowledge, the information provided herein is accurate and
complete and is endorsed by the Organization, which we represent and accept conditions as
noted in this application.
Name Title Date Signature
James Meloche Executive Director November 15, 2019
Sally Barrie Director, In-Home Support November 15, 2019
This Application must be signed by two (2) Members of the Executive.
Budget Information:
Please complete, in detail, the attached form. Also include a copy of the most recent statement
of revenue and expenditures and statement of Assets/Liabilities (balance sheet), for the most
recent fiscal year.
Please return application form to:
Finance Department
Municipality of Clarington
40 Temperance Street
Bowmanville, Ontario L1C 3A6
Telephone: (905) 623-3379 ext. 2601
Email: finance@clarington.net
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Budget Information
Revenue 2019 2020
Grants – Federal / Provincial
10,227,368 10,544,316
Municipal Grant
50,000 50,000
Memberships 1,975,416
2,094,575
Registrations 0 0
Fundraising 12,059
71,717
Other (Donations and other
income)
800,172 332,107
Last Year Surplus/Deficit
172,081 525,150
Total Revenue
13,065,015 13,092,715
Expenditures 2019 2020
Salaries – Full Time
4,888,644 5,242,250
Salaries – Part Time
4,144,022 4,443,768
Facility Rental
499,948 495,923
Office Supplies
200,269 127,113
Telephone 108,715
100,658
Advertising 15,987
12,969
Maintenance 119,212
138,324
Utilities
74,727 62,258
Other (Program & other
operating expenses)
2,488,341 2,369,888
Total Expenses
12,539,865 12,993,151
Surplus (Deficit) 2019
$525,150
2020
$99,564
Note: All applicants must complete this section in order to have application considered for funding. Please
summarize your budget information using categories listed above.
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Presentations
and
Handouts
2020 Budget
Presentation
Steven Cooke
Clarington Public Library,
Clarington Museums & Archives
Joint Budget: Library & Museum
Library Museum Joint
2020 Percent
Change 2020 Percent
Change 2020 Percent
Change
Personnel
Expenses $2,559,587 1.55%$317,128 -4.68%$2,868,316 0.53%
Other Expenses $862,089 3.11%$93,475 6.59%$955,564 3.44%
Total Expenses $3,421,676 1.94%$410,603 -2.33%$3,832,280 1.47%
Non-Municipal
Revenue $220,320 1.09%$96,361 -12.29%$316,681 -3.40%
Municipal
Request $3,201,357 2.00%$314,242 2.00%$3,515,599 2.00%
Capital Request
2020 Total
Collection Materials $141,765
Technology $100,000
Strategic Planning $50,000
Municipal Capital Request $291,765
Library Costs per Capita
Clarington, $34.85
Ajax, $38.59
Milton, $42.43
Whitby, $44.55
Chatham-Kent , $45.37
Kitchener, $46.55
Oshawa, $59.02
Pickering, $62.87
Burlington, $64.81
$20.00 $25.00 $30.00 $35.00 $40.00 $45.00 $50.00 $55.00 $60.00 $65.00
STEM Programming
Reading Buddies, Tech Assist
Book Club in a Bag
Courtice Literacy Ship
Bowmanville Accessibility Reno
ClaringTOWN
Remembrance Day Programs
Mixing Bowl
Clarington’s Best Friends
Archive Improvements
Library & Museum Merger
2020 Municipal Budget
Review Presentation
Friday January 10th 2020
Angie Darlison
Executive Director
David Penney
President / Treasurer
MEMBERSHIP BY LOCATION
Bowmanville Newcastle Other Within Durham Courtice
Other Outside of Durham Orono Hampton Enniskillen
Newtonville Kendal Haydon Tyrone
Burketon Leskard
Bowmanville 991
Newcastle 312
Other Within Durham 156
Courtice 108
Other Outside of Durham 63
Orono 61
Hampton 36
Enniskillen 11
Newtonville 10
Kendal 9
Haydon 3
Tyrone 2
Burketon 1
Leskard 1
Revenue 2020 Budget
Grants –Provincial
Federal & Other
42,700
45,000
Municipal Grant 312,936
Memberships 45,000
Registrations 205,000
Fundraising 220,000
Other (Specify)
Hospitality Coordination
Donations
Wheels in Action Trans
Facility & Partnership
Rentals
Bank Interest
90,000
32,000
9,000
27,000
2,500
Total Revenue $1,031,136.00
Expenditures 2020
Salaries –Full /Part Time 576,800
Registered & Drop-in
Programs
29,000
Wheels in Action 14,000
Advertising 40,000
Maintenance/Facilities 53,000
Utilities 55,000
Admin/General 40,000
Insurance 11,000
Grants 45,000
Fundraising 85,000
Hospitality 50,000
Amortization of Assets 23,000
Total Expenses $1,021,800.00
Surplus (Deficit)Deficit 2018
($10,011.04)
Anticipated Surplus
for 2019 $860.00
Surplus $9,336.00
Clarington Youth Centres
BUDGET PRESENTATION TO CLARINGTON COUNCIL
FRIDAY JANUARY 10TH 2020
2020 Budget Presentation
Exciting Year in 2019
a
a
a
By the Numbers
January 1st 2019 –December 31st 2019
Loft Firehouse NYC
Number of Visits 3607 3052 3095
Number of Registered
Youth
753 190 223
Age Breakdown 12-15 years =93%
16-18 years = 6%
12-15 years = 27%
16-18 years = 73%
12-15 years = 98%
16-18 years = 2%
Average Visits per Day 14 (13.8)12 (11.7)12 (11.9)
2020 Budget Request
$331,226.00
$14,645.00
less than last years request
REVENUE 2019 2020
Municipal Grant 276731 331226
Fundraising/Donations 25000 25000
United Way 10000 10000
Deferred from 2018
(pilots)69140 0
TOTAL 380871 366226
EXPENSES
Salaries 304257 302173
Operational Costs 76614 64053
TOTAL 380871 366226
Budget Review
Connection
Confidence
CharacterContribution
Competence Positive
Youth
Development
5 C’s of Positive Youth Development
icanaz.org/the-5cs-of-positive-youth-development
Penderson, S. (2018)
Clarington Youth Centres
Worth the Investment?
“The weekly summer trips gave
my son something to look
forward too as we had to work,
thank you!!” –Clarington Parent
I am thankful for all of the friends
I have made here and this
awesome place to
hang out!” –Clarington Youth
Positive Experiences
+ Positive Relationships
+ Positive Environments
= Positive Youth Development
YES!
Exhibitions | 2019
In These Threads:Jane Eccles
Loft Gallery Commission | 2019
Trans/mission: Barley-Corn-Maize:By Ron Benner
Exhibitions | 2019
BOOP Museum:Sameer Farooq
Exhibitions | 2019
Waiting Outside of My Hand:Z’otz* Collective
Exhibitions | 2019
Art From the High Schools, 39th Annual Juried Show
Exhibitions | 2020
Pete Smith: Stein’s Law
Loft Gallery Commission | 2020
The Hissing Folly:By Cole Swanson
VAC visitors
Exhibitions | 2019
100 Small Artworks Show and Sale
732 Class participants in 2019
728 Class participants in 2018
317 Adults registered for classes
in 2019,1.28%increase over
313 registered in 2018
192 Summer Camp in 2019,
2.53%decrease over 197 Kids
registered in 2018
415 Kids registered for classes
in 2019, 0%increase over 415
Kids registered in 2018
VAC Programs
VAC Volunteers
“This summer was the second year
our son took part in the summer
camp at the Visual Arts Centre,
we highly recommend them to
everyone. It’s the only camp our
kids go to; they come home with
great exciting stories about the
things they created that day! We’ll
be back next summer!
Fantastic little spot
supporting local talent, that
extends even further into
community engagement by
offering programs to inspire
and teach.
“
-Visitor
-Parent
Community Care Durham
Clarington Municipal Council
January 10, 2020
Who We Are
Community Care Durham (CCD) is a registered charitable
organization and has been in Durham Region and in
Clarington serving the community over 40 years.
We support adults and their caregivers who have health
and social needs related to aging, physical and/or mental
health to live at home independently.
Serving the Clarington Area: Courtice, Kendal, Newcastle,
Orono, Wilmot Creek, and the Outlying Villages & Hamlets.
Creating Social Impact
Our roots are in the community arising out the needs of
local citizens and communities across Durham.
We address social issues that left unchecked, create
disparities quality of life, including access to health
services and health outcomes.
Through volunteerism, we engage the community in
addressing community issues and supporting local citizens
achieve their goals to live independently.
In 2018-2019, 1,717 volunteers and 350 staff provided
service to some 10,852 individual clients across Durham.
In Clarington, 446 volunteers and 24 staff, provided
service to over 1,961 clients –many clients receiving
multiple services.
Our services are experiencing growing demand as the
population ages.
How We Deliver Services
Food and Nutrition
•Meals on Wheels
Hot & Frozen
•Luncheon Out
Our Services
We want to tell how truly thankful we have been for
your services over the past few years. Your kindness and
the kindness of all your volunteers will never be
forgotten.
It was the hugs, the smiles, the warmth and compassion
that we will truly miss the most, as we feel like we're
saying farewell to good friends.
God Bless you all for all that you do to care for those
who need a helping hand!!!
Meals on Wheels Testimonial
Transportation
•Accessible Van Service
•Assisted Transportation
•Medical and Other
Important Drives
Our Services
Caregiver Support
and Education
•COPE Mental Health
Support Groups
•Personal Support
(Caregiver Relief)
•Adult Day Program
Our Services
The community is lacking support for younger adults after
age 21 who live with Down’s Syndrome, Developmental
Delay or Cerebral Palsy). Wait lists for younger adults for
other programs is often long.
Our ADP has 5 clients under the age of 30 and we are also
seeing a trend in younger seniors in their late 50’s and early
to mid 60’s with different diagnosis or are social isolated.
Our ADP integrates continuing life skills into the program
and has the younger adults help with assigned tasks with
staff (checking off attendee, help with programs etc.,)
ADP: Responding to the Unique
Needs of Clarington
Health and Wellness
•Exercise & Falls
Prevention Classes
•Foot Care Clinics
•COPE Mental Health
Support Groups
Our Services
Help at Home
•Assisted Living & Supportive
Housing
•Friendly Visiting & Telephone
Reassurance
•Home At Last (HAL) Hospital
Discharge Settlement
•Home Help & Home Maintenance
•Personal Support & Caregiver Relief
Our Services
Volunteers are essential to the
heart and soul of Community
Care Durham (CCD).
Without their generosity and
commitment, CCD would not
be able to provide our clients
with the broad range of
services and supports that
enable them to live at home.
Volunteer Appreciation
Your support will assist with the following:
•Meet the growing demand for our services
in Clarington.
•Enriches lives for independence at home
where people want to be.
•Recruit, train and retain volunteers, which is key
to the delivery of many of our services.
•Apply innovation (e.g., technology, new services) in
meeting the diverse needs of citizens.
Why Your Support Is Important
Other Questions
Why has CCD not requested an increase in funding?
•Like all organizations in the public sector, we are
constantly seeking ways to be more efficient and be
strong stewards of public resources. We are able to
meet service needs with the resources requested.
Other Questions
Why shouldn’t the Province and Ministry of Health
fund all of CCD activities?
•The Ministry of Health is our primary funder (80%),
providing resources for health care services such as
PSWs.
•However, like all community support organizations,
we rely on fundraising and client services (20%) to meet
community needs, including the recruitment, training
and deployment of volunteers.
•Fundraising helps offset increases to client fees.
Thank You For
Your Support
Clarington Office: 905-623-2261
James Meloche, Executive Director
jmeloche@communitycaredurham.on.ca