HomeMy WebLinkAbout2019-11-13— Cl nngtun Nlu um.
Clarington Museums & Archives
Meeting of the Board:
November 13, 2019
MAC Meeting Room 1C, 163 Church Street, Bowmanville, Ontario
Present: H. Ridge (ED), M. Morawetz, K. Warren, S. Middleton, A. Foster, M. Ross
Regrets: G. Anderson
1. Call To Order:
K. Warren, Chair of the Board, called the meeting to order at 7:03 p.m.
2. Adoption of Agenda:
Moved by: S. Middleton Seconded by: M. Morawetz
THAT: The agenda be approved.
MOTION CARRIED
3. Disclosure of Interests:
None.
4. Adoption of Previous Minutes:
Moved by: A. Foster Seconded by: S. Middleton
THAT: The minutes of the regular meeting on October 9, 2019 and the minutes of
the special meeting on October 16, 2019 be approved.
MOTION CARRIED
5. Business Arising from Previous Minutes:
a) Library/Museum merger:
Municipal and Library staff are currently working on their respective parts of the
merger. The Library is developing the terms of reference for the new Museum
Committee and the Municipality is working on the relevant by-laws. Board members
S. Middleton and M. Morawetz indicated their interest in serving on the new Museum
Committee.
6. Correspondence:
H. Ridge read S. Reiner's resignation letter received on October 17, 2019. A letter
thanking her for her time on the board as well as her support of the Museum will be
sent by H. Ridge on behalf of the Board.
7. Announcements:
A Country Path Christmas: a driving tour November 29 to Dec 1 2019, 10-4pm
(shopping and rural experiences);
St. Paul's United Church: beef supper November 23. $25 per person, 4:45 and 6:30
seating's;
THEE Farmer's Parade of Lights, December 4, 6pm;
Bowmanville Santa Claus Parade: November 16, 10:30am;
Newcastle Santa Clause Parade: November 17 5:30pm;
Orono Santa Claus Parade: November 23, 10:30am;
Courtice Santa Claus Parade: December 1, noon;
The Museum's Edwardian Christmas Open House event is on Friday December 6.
Volunteers needed;
Clarington Museums and Archives is the host site for the Clarington Community
Christmas Party on Sunday November 24.
8. Reports:
a) Finance Report
Discussion was held regarding the finalization of several payments as well as
new income.
b) Curatorial Report
The William's Treaty travelling exhibit being prepared by the Pickering Museum
was discussed and new research avenues regarding indigenous information
were brought up by members of the board.
Moved by: M. Ross Seconded by: M. Morawetz
THAT: All reports be received.
MOTION CARRIED
Moved by: S. Middleton Seconded by: A. Foster
THAT: Suzanne Reiner be removed as a signing officer on the Museum bank
accounts, effective immediately.
MOTION CARRIED
Moved by: S. Middleton Seconded by: M. Morawetz
THAT: Marina Ross be added as a signing officer on the Museum bank accounts,
effective immediately.
MOTION CARRIED
9. New Business:
The new rolling storage, a part of the Archives Re -Organization Project supported by
the MAP grant, has been installed at the Museum this past week. This finalizes the
construction portion of the project. Staff are now organizing the collection onto the
shelves.
10. In Camera:
None.
11. Date and Place of Next Board Meeting:
The next meeting will be held on December 11, 2019 at 7 p.m.
Location: MAC Meeting Room 1C, Bowmanville Library
12. Adjournment
Moved by: S. Middleton Seconded by: M. Ross
THAT: The meeting be adjourned at 7:43 p.m.
MOTION CARRIED
Minutes for the meeting of the Clarington Museums and Archives Board have been accepted
and approved on
Chair,
Executive Director,
Clarington Museums and Archives Board Clarington Museums and Archives