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HomeMy WebLinkAbout2019-10-16 MinuesTyrone Community Centre Minutes Wednesday Ocotber 16th, 2019 Meeting 7:00 — 9:00 Attendance: Larry Quinney, Lyndsay Luckhardt, Dave Taylor, Joy Vaneyk, Danielle Carroll, Marlene Raby, Craig Raby, Corrine VandeGrootheveen, Alivina Hare, Greg Carroll, Paul Rowan Corinna Traill, Dani McCarthy Regrets: Marlene Craig, Steve Hutchinson, Steve Hutchinson, Kyle Young, Cecile Bowers, Dianne Woodley, Justin Vachon Welcome Approval of agenda — motioned by Dave. Seconded by Alvina Approval of minutes from June —Motioned by Marlene to approve minutes as read. Seconded by Corrine Committee Reports • Chair — Danielle — has been in contact with the municipality and sent all requests and work orders that were needed to be sent. • Vice Chair — Joy — nothing to report • Treasurer — Steve — was unable to attend. It was mentioned that due to personal reasons Steve needs to step down as treasurer. It was discussed around the table possible nominees to take his place. It was suggested that Dianne Woodley would be a good replacement. Joy will reach out and ask Dianne if she will able to take on the roll. Joy says that there is approx $18000 in the bank when she logged onto the web banking. • Rental Coordinator — Marlene — Sept was busy with lots of community events but not too many bookings. Oct has a wedding coming up on Saturday, Silent Tiger has the hall the following Saturday. No back to back rentals this month requiring extra cleaning help. Rental contract updated to reflect the updated information including rental fee, sound system rental, bar tender fees, etc • Maintenance — Larry — floor was waxed. Dishwasher uses a lot of soap. Larry recommends having someone come and have a look at it. Health inspector will be visiting next month • Grounds and Building Up Keep — Kyle — Municipality has been around and put all new weather stripping around the doors. Lights outside have been fixed. Eaves troughs have been cleaned out. Furnace still needs to be looked at. Still have the issues of rodents getting into the ceilings. Discussion was had about not delaying on fixing this situation and moving forward with obtaining the quotes to have the rodents removed from the ceiling and the entry points fixed to avoid further inhabitants. The bill will be submitted to the municipality upon completion as it is felt to be an urgent requirement to be completed ASAP • 30+ Dance — Dave — Approx 170 attended the October Dance. Some complaints were heard about the DJ. Dave will talk to the DJ's before the dances. A reminder was given that the food should be placed out at 11 to keep people dancing longer. New Business •Snow Removal Quotes will be discussed at the next meeting. Joy will be calling some companies to provide some. Old Business • Youth Activities — discussion was had about the youth dances (JK — 5). It was felt this was not a well attended event and that maybe should go back to just movie nights. Suggestion was had to have family nights not necessarily just movie nights or dances. Ideas were thrown out to play games, run team themed games, etc. Nov 1st is a movie night, movie to be determined. Doors open at 6:30 movie starts at 7 • Pot Luck —Turkey Dinner theme is the next pot luck on Oct 27th. Dinner starts at 5. Bring anything other than turkey • Breakfast with Santa — will be discussed next month • Girls Night Out— Nov 15th 7-10pm. Was asked if help is needed. Each booth was asked to provide a small object to raffle off • Board Dinner — still looking for suggestions. Discussion was had about having a Jamaican caterer, Bowmanville Restaurant, Massey House, and Hawley Caterer. Will be looked into further and brought to next meeting • Ice Rink — discussion was had about adding another row of boards due to the grading and the fact that last year one side was higher than the boards. Possibly reaching out to the community users if the municipality • Maintenance Costs suggestions and fixes - was discussed about solutions for cutting costs on supplies as it seems to be getting very expensive. Maybe too many products are being used and could be cut down. It was decided that we use the remaining products purchased and then will discuss going to a greener options. The need for a wet closet/tub room was brought up again and will be mentioned again to the municipality. Adjournment motion made at 8:50 by Dave and seconded by Marlene. NEXT MEETING Wednesday November 20, 2019 7:00 pm