HomeMy WebLinkAbout2019-09-18 MinutesTyrone Community Centre Minutes
Wednesday Sept 18th, 2019 Meeting
7:00 — 9:00
Attendance: Larry Quinney, Lyndsay Luckhardt, Dave Taylor, Joy Vaneyk, Steve Hutchinson,
Danielle Carroll, Marlene Raby, Craig Raby, Corrine VandeGrootheveen, Alivina Hare, Greg
Carroll, Dianne Woodley, Kyle Young, Cecile Bowers, Justin Vachon,. Paul Rowan, Corinna Traill
Regrets: Marlene Craig, Steve Hutchinson
Welcome
Approval of agenda — motioned by Joy. Seconded by Dave
Approval of minutes from June — minutes read from previous meeting. Motioned by Greg to approve
minutes as read. Seconded by Alvina
Committee Reports
• Chair — Danielle — discussion was held in regards to the Car Rally that took place this past weekend at
the community center and some concerns that were brought to Danielle. Flyers were brought to pass
around and proof advertising upcoming events being held. Maintenance reports were reissued as no work
orders had been completed.
• Vice Chair — Joy — reminded that help is needed for Euchre nights
• Treasurer — Approval of financials as printed and presented — Steve could not attend but sent
information.
• Rental Coordinator — Marlene — summer was busy with bookings. For September, we have a couple
bookings. October is a little busier. No back to back rentals in September.
• Maintenance — Larry — working with the municipality to complete repairs that need to be done.
Discussion was had about the septic tank and needing to be pumped. Will look into this further. Floors will
be stripped and waxed October 14th
• Grounds and Building Up Keep — Kyle — Danielle to email Rob to set up a meeting with Kyle, Danielle and
himself to address all the issues now that the summer months are done. It was mentioned again about
the dead trees that need to be removed ASAP. External drainage is also a concern that needs to be
addressed.
• 30+ Dance — Dave —110 attended the September. Good dance with no complaints. Over the last 3 years
attendance has dropped for the Dance. No one seemed to mind the price increase.
New Business
• Youth Activities — mentioned the flyers that are advertising the upcoming events. Corrine announced
that the Enniskillen General Store was giving away tubs of the Pralines and Cream Ale ice cream.
• Pot Luck — being offered once a month. Dates on flyers.
• Breakfast with Santa — will be discussed and planned more next month. Will be on Dec 14th and our
annual Christmas dinner will be that night.
• Girls Night Out— evening of shopping, Scentsy, essential oils, Pampered Chef and more will be there
setting up tables and offering products for sale.
• Board Dinner— Dec 14th as mentioned above. Suggestions can be submitted to Danielle in regards to
options for how to run it, ie caterer, food trucks, etc
• Ice Rink — it was asked if we were interested in having the rink again, motioned by Greg to move
forward with rink approval. Seconded by Craig. All in favor
• Recycling — discussion was had in regards to bringing recycling here to the hall and encourage — more
discussion will be had after some information provided has been read. Corinna made a suggestion for
further consideration.
• Lack of spirit day— it was put out to the board on if anyone was interested in still trying to run this. Paul
mentioned that he will approach the soccer crowd to see what can maybe be put into place for next year.
• Other events in the works or of interest— Durham East 4H is holding a Pasta dinner on October 26th
from 6-9 at Maple Grove United Church. Enniskillen Tyrone United Church is starting their crock pot
suppers on October 15th. Friday Sept 20th the Legion in Bowmanville is hosting a roast beef supper and
Saturday they are hosting a Schnitzel supper. Sept 29th Blackstock is hosting a roast beef supper. Sept 24th
there is a barn tour in Solina at the Millson's new barn. Town hall meeting at the Haydon Hall on Oct 2nd in
regards to a round about being installed at 57 and Concession Rd 8. Dianne mentioned about the t -shirt
sales. They have been really well received. Discussion was had about maybe trying a round of hoodies to
see if they would be a hit as well.
Old Business
• Speakers — Craig— speakers and sound system has been installed by Long and McQuade. Craig donated
his microphone stand for use in the hall. Discussion was had about updating the rental contract and
options for deposits to ensure that if any damage the cost is covered for the hall. Was mentioned that a
fan to be placed inside or a hole on top due to the equipment getting too hot inside
• Internet—Joy—internet has been installed and working.
• Other — All — discussion was started about raising the fee for rental. It was mentioned about our cost
going up for cleaning supplies and other expenses. It was decided that we could up the rental fee to $500
for the day for the entire hall and an hourly rate of $75.00. The north portion is $50 hourly or $250 for the
day. This brought up discussion about need for a storage bin. During discussion it was felt that a bin was
not required at this time. Joy mentioned about the square tables and said that at this time it is not felt
that we need to purchase any new ones. Kyle mentioned that the 3 trees that had died have now been
replaced and are being watered regularly to ensure that they take root and grow. Water fountain has
been ordered. Craig made a motion to purchase a sign box, up to $800, to have installed outside on the
wall to place all the community news and upcoming events. Seconded by Larry. All in favor. Carried.
Adjournment motion made at 9:10 by Alvina and seconded by Paul.
NEXT MEETING Wednesday October 16, 2019 7:00 pm