HomeMy WebLinkAboutCOD-046-10Staff Report #1
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: COUNCIL
Date: July 12, 2010 Resolution#: ~-33 I~ I6 By-law#: N/A
03 37- /V
Reporl#: COD-046-10 File: N/A
Subject: Community FestivallEvent Promotional Temporary Signage Permit
Under the Road Occupancy By-law
RECOMMENDATIONS:
It is respectfully recommended that Council approves the following:
THAT Report COD-046-10 be received;
THAT a policy on Community Festival/Event temporary signage as set out in
Report COD-046-10 be approved;
3. THAT eligible groups requiring special event signs be directed to the Engineering
Services Department for a road occupancy permit under the governing by-law
providing all appropriate criteria are met;
4. THAT should modifications to the policy be necessary to address unforeseen
implementation issues, the CAO be authorized to make amendments;
5. THAT Council provide direction on the number of days for the sign placement in
advance of the day of the event at either:
A) 7 days
B) 14 days; and
6. THAT all interested parties listed in Report COD-046-10 and any delegations be
advised of Co cil's decision.
Submitted by
Marie Marano, H.B.Sc., C.M.O.,
Director of Corporate Services/
Human Resources
LB/FUJC/MM/gj
Reviewed by: Q~-"~~
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (90523-3379 F (905)623-0830
REPORT NO.: COD-046-10
PAGE 2
BACKGROUND AND COMMENT
1.0 History
1.1 Community Festivals and special events are the backbone of the tourism industry
in Clarington. Thousands of visitors come to Clarington to participate and, while
they are here, they eat in our restaurants; stay in our bed & breakfast
establishments; and visit other sites and attractions in the Clarington area.
Community Festivals and special events are venues for community fundraising
efforts. They augment the budgets of many sports, recreation and community
service groups within this community.
The Municipality of Clarington recognizes the importance of community festivals
and events and their impact on the tourism industry and the local economy. The
Municipality also appreciates the unique qualities of each of the local festivals
and events and the tremendous time and effort that is dedicated to organizing
and operating them.
1.2 A special event is defined as an event serving a public purpose and sponsored
by acivic ornot-for-profit organization. This includes, but is not limited to, fairs,
festivals, bicycle events, marathons, walkathons, rodeos, parades and charitable
fund-raising events, but does not include political events or events of a specific
religious nature. Since these community festivals/special events have the
potential to significantly increase the flow of local and non-local traffic, there is a
need to ensure that all visitors can locate/access the event site easily.
2.0 Community Festival/Event Promotional Signage Policy
2.1 Eligible groups would apply for a permit to place signs for the eligible event
providing it meets the criteria of the Engineering Road Occupancy By-law. It
would be issued in conjunction with the other departments requiring specific
criteria such as Planning Services for sign specifics. Enforcement for compliance
would fall under the Clerks Department.
2.2 The following are recommended to be incorporated as the predominant basis of
a corporate policy:
A. Eligible Groups include all recognized community organizations that are
not-for-profit; are based in the Municipality of Clarington; and provide
programs and/or services to the residents of the Municipality of Clarington,
or are part of municipally endorsed initiatives. Examples of eligible groups
REPORT NO.: COD-046-10 PAGE 3
are: tourism partner organizations; BIAS; recreation groups, community
centres, Clarington Older Adults Association, etc.
B. Ineligible GfOUDS include events that have invited clientele/guests or
pre-purchase ticket access only, such as weddings and concerts, the
organizer is required to circulate directions to the venue with the invitation
or tickets and is not eligible apply for temporary signs.
C. Eligible Events are community-based/drive activities that to provide a
broad base of community involvement and enrichment. A community
festival/special event is defined as an event serving a public purpose and
sponsored by a civic Municipal tourism partner, or non-profit organization.
This includes, but is not limited to, fairs, festivals, bicycle events,
marathons, walkathons, rodeos and charitable fund-raising events, but
does not include political events or events of a specific religious nature.
3.0 Sign Criteria
3.1 Maximum Number of Signs on Local Roads allowed is limited to 100 signs per
event (18" x 24").
3.2 Placement- If a sign is placed within the municipal road allowance, a Road
Occupancy Permit is required. There is no charge to qualified applicants for this
permit. Applicants must contact Engineering Services directly for information and
the appropriate application.
Additionally, a sign approved for placement may not:
o Be closer than one (1.0) metre from the curb of a municipal road, or where
there is no curb;
o Be within two (2.0) metres of the travelled portion of the roadway;
o Be in a location where it may prevent the driver of a vehicle from having a
clear and unobstructed view of official signs and approaching or merging
traffic (see visibility triangle measurement);
o Impede or obstruct pedestrian traffic;
o Be located on any highway appurtenance, including, but not limited to,
bridges, traffic control devices, official signs, sign supports, light
standards, poles and delineators;
o Exceed 0.55 m2 in sizerf placed on the roadside to inform the traveling
public of an upcoming community festival/special event;
REPORT NO.: COD-046-10
PAGE 4
o Exceed a height of 1.2 m above the surface of the curb or shoulder on
boulevard as the case may be, or be greater than .8m in width;
o No more than 50 signs per urban area (i.e. Bowmanville, Courtice,
Newcastle and Orono); and, no more than 4 signs per intersection;
Staff recommends that signs are to be installed no sooner than 7 days
prior to the advertised event and must be removed no later than 3 days
following the advertised event;
• The Durham Central Agricultural Society has requested
consideration of 14 days in advance of the event to ensure
sufficient advertising opportunities.
o Be affixed to any tree or other natural feature; building or other permanent
structure;
o Imitate or resemble any official traffic sign, signal or device.
3.3 Sian Material A sign approved for placement under this section should be
constructed of heavy cardboard, plastic, fabric mesh or plywood no thicker than
1/4 inch.
3.4 Sian Content- A community festival/special event sign cannot contain
commercial advertising but may identify the event's sponsor(s) name and logo.
The sponsor name and logo should be less prominent than the event information
(date, time, location)
3.5 Locations for approved Community Festival/Special Event signage will be
available on a first-come, first-served basis. Placement and removal of signs in
the agreed locations is the responsibility of the Applicant.
4.0 Road Jurisdiction
4.1 A road occupancy permit must be obtained from the Region of Durham for all
signs placed on Regional roads.
5.0 Service Cost
5.1 Although the application process for road occupancy permit is a mandatory
requirement for all eligible groups/organizations, there is no applicable fee.
REPORT NO.: COD-046-10
PAGE 5
6.0 Conclusion
The proposed policy contained herein has been reviewed with the Planning
Service Department, Engineering Services Department, the Clerk's Department
and Municipal Law Enforcement Division and is recommended to Council for
approval.
Interested parties -Durham Central Agricultural Society