HomeMy WebLinkAbout2019-10-08Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes ofMeeting — Tuesday. October 8. 2019
(Not vet approved by committee)
In Attendance — Gary Oliver — Vice Chair Bryan Wiltshire, Arena Manager
Shea -Lea Latchford, Todd Taylor, Susan White , Councillor Margaret Zwart
Regrets: Councillor Granville Anderson, Dave Bouma
1. Agenda Motion #19-040
Moved by Sue White, seconded by Todd Taylor THAT: the Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes Motion #19-041
Moved by Gary Oliver, seconded by Sue White THAT: the minutes of
August 13, 2019 be accepted.
013:7:71Do�.
3. Manager's Report - Training session with all rink attendants was completed on
September 12a' which included Ammonia Safety, Olympia Room Safety and
proper PPE. The stairs along Baldwin Street have been repaired. New policies
have been implemented (Public Skating, Bomb Threat, Ammonia Awareness and
Emergency Response) and the older ones updated or in the process of being
updated. Bryan was requested to consolidate and circulate a list of items that
were negotiated with the Municipality of Clarington in terms of funding and
planning so that the Board is aware of the plans for future planning. Bryan
indicated a thorough review of our facility equipment was completed by Cimco
with maintenance recommendations, he will follow-up and share the information
with the Board. Two (2) advertisement signs remain unsold; he has contacted
Future Signs as a possible solution. During the yearly maintenance of our
furnaces it was discovered the heat exchanger had cracked; as a result the
furnaces that heat the Dressing Rooms had to be shut down. Therefore two
furnaces will need to be replaced. It was discussed from our "Terms of
Reference" that the Municipality was responsible for Mechanical Equipment.
Councillor Zwart agreed to review the matter with the Municipality. Brian will
meet with our Chair (Dave Bouma) and see how to proceed.
2.
4. Financial Report — 2nd Quarter Financial Report & Summary was provided and
accepted by the Board as presented. Proposal to extend Accountant for 2020 was
accepted and letter of acceptance signed by Vice Chair. 2020 Improvement
Budget was agreed for quotations and planning purposes. An early start to the
2019 Clarington Financial Audit (Pre -Audit) began in October to ensure
alignment with the Municipality.
New Business - Public Skating Rules will be printed and posted. We will accept
the 10 Pass for Public Skating from the Municipality. No Smoking signs will be
updated to include "No Vaping".
6. Next Meeting —Tuesday, November 12, 2019.
7. Adiournment Motion #19-042
Moved by Todd Taylor, seconded by Sue White THAT: the meeting be
adjourned.
CARRIED
The meeting adjourned at 8:30 PM
Vice Chair
Secretary